HomeMy WebLinkAboutAgenda - 11-14-2006-9bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 14, 2006
.Action Agenda
Item No. q -,b
SUBJECT: Central Orange Senior Center/Sportsplex Proposed Design
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Floor Plan
INFORMATION CONTACT:
Pam Jones, 919-245-2652
PURPOSE: To review project scope and budget pricing for the Central Orange Senior Center,
the Adult Day Health Center; construction of a mezzanine over the ice rink area and other
modifications that allow more efficient operational space within the Sportsplex; and to authorize
the Construction Manager at Risk contracting method for the construction of the facility, which
action will enable the construction documents to be prepared for the Project.
BACKGROUND: On June 22, 2006, the Board authorized Staff to develop design drawings
and budget pricing for three components of this facility: 15,000 square feet of dedicated Senior
Center space, an estimated 4,100 square feet for an Adult Day Health Center, an estimated
11,000 square feet interior Sportsplex mezzanine for activities displaced by the Senior Center
and Adult Day Health Center, and approximately 5,000 square feet of interior renovations to the
Sportsplex to allow for future growth of Sportsplex Programs.
The Board is familiar with the CM at Risk method of contracting as approved for use by the
General Assembly in 2002 and by which this project is recommended for construction. Under
this method of contracting, the owner contracts directly with the designer (CRZ in this case) and
the CM at Risk (RBC in this case), both of whom are selected based on their demonstrated
qualifications to design and construct the job at hand. The project program is developed as a
partnership and when pricing is ultimately agreed to by the parties, it is set in writing and
becomes the basis of the CM at Risk contract, which binds the project to the agreed upon price
unless the owner changes the scope of the project in some manner.
Since the June meeting, the project team consisting of Corley Redfoot Zack (CRZ), Resolute
Building Company (RBC), Recreation Factory Partners (RFP), Jeff Thompson (~EDAHF), and
County Staff have prepared comprehensive design documents and specifications worthy of
applying conservative budget pricing exercises. The designs were based on the program
formulated and agreed to by the Board-appointed Central Orange Senior Center Design
Committee through the spring of 2006.
RFP's growth opportunities and space needs as presented during the June 22, 2006 meeting
have been incorporated into the design documents. After significant discussion and analysis,
construction of only the mezzanine over the ice rink is recommended at this time. Renovation of
some common areas into more functional operational space, combined with the ice rink
mezzanine space, will provide the functionality needed to support the growing programs for the
2
foreseeable future. The second mezzanine over the pool area could be added at a future date,
should program growth dictate the need.
These efforts have produced a hard construction budget, summarized as follows:
a. Standalone Senior Center (15,000 SF of new construction and renovations): $3,094,832
b. Adult Day Health Care (4,100 new construction and renovations): $ 549,525
c. Sportsplex Renovations (Mezzanine construction, common area renovations): $1,286,032
Total: $4,930,389
These budgets are still conservative because of the nature of pricing against development
design drawings. At this stage in pricing, the budgets are in keeping with the affordability
analysis allocations discussed with the Board in August.
The project team will be meeting soon with Commissioner Halkiotis and a subcommittee of the
planning committee, tasked with oversight of the kitchen design. Kitchen design as understood
by the project team is included in the base numbers cited above. The budget will be modified to
reflect changes made by the subcommittee as may be appropriate.
Additional regulatory approval from the Hillsborough Board of Adjustment will be needed for the
modified entrance to the Adult Day Health Center. This Center was added Inter in the design
process and was therefore not included in the initial site plan review by the Town in late 2005.
Approvals are anticipated in November.
Upon approval by the Board of Adjustment, CRZ will begin assembling the actual construction
documents for the project. The collaboration will continue amongst members of the project
team to optimize these documents. Upon final documents, RBC will put the documents out to
public bid amongst the first tier subcontractors (general, plumbing, electrical and mechanical
contractors). The CM at Risk contract will be presented to the Board for approval early in 2007,
after which construction will commence:
Completion of all phases of construction of the project is anticipated for the spring 2008.
FINANCIAL IMPACT: The Board has previously authorized snot-to-exceed budget for the
entire project of $6,000,000, which was included in the Debt Issuance Schedule presented
during the September 14, 2006 work session. As a reminder, the project budget will cover all
components of expenditures, including, but not limited to such owner responsibility items, as
design fees, furnishings, teledata wiring, testing fees, etc. The appropriate project ordinance will
be presented for Board approval at such time that pricing is complete and the CM at Risk
contract terms are finalized.
RECOMMENDATION(S): The Manager recommends that the Board approve this project for
CM at Risk contracting and exempt this project from the qualifications based selection process
for architects and Construction Managers at Risk as provided in G.S. 143-64-32 and approve
the project scope of work as cited above, to include the Senior Center, the Adult Day Health
Center and the construction of one mezzanine and interior renovations in the Sportsplex area;
and authorize the Staff and County Attorney to prepare and present a Construction Manager at
Risk contract based on construction documents prepared by the consultants in collaboration
with the Project Team.
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