HomeMy WebLinkAboutAgenda - 10-03-2006-5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 3, 2006
Action Agenda
Item No. 5- i
SUBJECT: Bid Award: Eighteen Gallon Recycling Bins for Solid Waste
DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Bid Tabulation
INFORMATION CONTACT:
Pam Jones, 245-2652
Gayle Wilson, 968-2885
PURPOSE: To consider awarding a bid. to SCL A-1 Plastics LTD of Brampton, Ontario Canada for
19,500 blue 18 gallon recycling bins and 13,700 orange 18 gallon recycling bins.
BACKGROUND: The Solid Waste Management Department FY2006/07 budget provides for the
purchase of 33,200 eighteen (18) gallon recycling bins. These bins will be used for providing a second
recycling bin to each serviced household as part of the expansion of the urban and rural curbside
recycling programs (30,000) and routine annual replacement bins (3,200).
Specifications were developed by staff and bid call 261 was advertised both in the paper and on the
County webSite. The units specified matched bins previously purchased by the County. Nine firms
received the bid package. Five bids were received. SCL A-1 Plastics LTD of Brampton, Ontario Canada
submitted the lowest responsive bid of $215,468 ($6.49/bin). SCL A-1 Plastics' bid included a 7-year full
replacement warranty for the bins. Orange County anticipates a useful life of 10 years for the bins. Staff
believes the 7 year warranty is critical and therefore recommends SCL A-1 Plastics for award.
FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $215,468. Staff
recommends that the bins be financed over a 59-month period to take advantage of prevailing low
interest rates and to maintain the cash position of the Solid Waste Enterprise Fund. It is assumed that
financing can be obtained at an interest rate of 4.75%. Debt service will be paid on a quarterly or semi-
annual basis. Annual payments are estimated to be approximately $49,081. Sufficient funds are
budgeted in the FY-2006/07 Solid Waste Management Department Budget.
The Finance Director will prepare the necessary documentation and schedule for required Board actions
at subsequent Board meetings related to the financing of this and other equipment acquisitions.
RECOMMENDATION(S): The Manager recommends that the Board: 1) award a bid to SCL A-1 Plastics
LTD of Brampton, Ontario Canada for a total of $215,468 ($6.49/bin; and 2) authorize the Purchasing
Director to execute the necessary paperwork
BID TABULATION
BID # 261
BID FOR:RECYCL.ING BINS
CLOSING DATE 9-7-2006
CLOSING TIME: 3:00 PM
BID AWARDED TO:
BID PRICE:
BUDGETED AMOUNT:
DELIVERY
VENDOR DAYS TOTAL BID
MERI-KART
ICHITA, KS
60 $279,876.00
BUSCH SYSTEMS
BARRIE, ONTARIO 28-42 NON RESPONSIVE 5 YR WARRANTY
OTTO ENVIRONMENTAL
CHARLOTTE, NC 30 NON RESPONSIVE 5 YR WARRANTY
REHRIG PACIFIC
LAWRENCEVILLE, GA 30 NON RESPONSIVE 5 YR WARRANTY
SCLA-1 PLASTICS
BRAMPTON, ONTARIO 30 $215,468.00