HomeMy WebLinkAboutAgenda - 10-03-2006-5hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 3, 2006
Action Agenda
Item No. ,~-°
SUBJECT: Budget Amendment #3
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary Report
Attachment 3. Community Oriented
Policing Services (COPS)
Technology Grant Project
Ordinance .
Attachment 4. Commissioners
Contingency Status Report
INFORMATION CONTACT:
Donna Dean Coffey, (919) 245-2151
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2006-
07.
BACKGROUND:
Board of Elections
1. In preparation for the November 2006 election, the Orange County Board of .Elections has
changed the location of one voting precinct and split another.
• Renovations currently taking place at the Chapel Hill Recreation Department necessitate
the relocation of the Battle Park Precinct. For the November 7, 2006 election only, voters
in the Battle Park,Precinct will vote at the Chapel Hill Senior Center 400-A S. Elliott Road
Chapel Hill and not at the Chapel Hill Recreation Department.
• The Board of Elections has split the Cole Store Precinct into two precincts -Cole
Store and Hogan Farm. The School District divider line determines a voter's precinct
and voting location.
• Voters living in the Orange County School District (to be known as Coles Store
1 Precinct) will continue to vote at the Union Grove Methodist Church, 6407
Union Grove Church Road, Chapel Hill, NC 27516.
a
Voters living in the Chapel Hill/Carrboro School District (to be known as
Hogan Farms Precinct), will now vote at the Lake Hogan Farms Clubhouse,
101 Commons Way Dr, Chapel Hill, NC 27516.
In order to inform voters, the Board of Elections has experienced unanticipated newspaper
advertising costs. Recently, the State recently reimbursed $750 to the County for precinct
official training conducted prior to the May 2006 primary election. The department plans to use
these funds to offset the costs associated with the unanticipated advertising. This budget
amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column
#1)
Library Services
2. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library
receives discounts for telecommunication services offered by Embarq. The Library uses E-
Rate discount funds to improve Internet access on public computers. The Orange County
Library has received additional E-Rate discount funds totaling $2,356, bringing the total for
this year to $6,117. There is no County match required for the receipt of these funds. This
budget amendment provides for the receipt of additional funds of $2,356. (See Attachment 1,
column #2)
Solid Waste/Landfill Enterprise Fund
3. At its August 22, 2006 meeting, the Board of County Commissioners approved a bid award
to ,Jones Concrete Service Company of Hillsborough to extend a retaining wall and pour a
concrete slab at the Orange County Landfill. The expansion, with a project bid award of
$50,572, will enable the department to accommodate increased tonnage associated with
adding mixed paper to the urban and rural curbside recycling collection programs. This
budget amendment provides for a fund balance appropriation of $50,572 from the Solid
Waste/Landfill Fund for the above stated purpose. (See Attachment 1, column #3)
Department on Aging
4. The Department on Aging has received notification of the following funds for. the current
fiscal year:-
a. The Eldercare division within the Department on Aging has received notification of
additional National Family Caregiver Support grant funds totaling $26,172 for this
fiscal year. The department will use the funds to purchase additional services from
local agencies for at-risk individuals and provide training and support for their
caregivers. There is no County match for the. receipt of these funds. The additional
grant funds increase the current budget of $30,120 to $56,292. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #4)
b. The Department on Aging has received funds totaling $2,434 from the Triangle J
Council of Government for Orange Counfiy's .share of the Duke Energy program to
purchase fans for low-income elderly Orange County residents. Duke Energy
donates funds annually to this program. This budget amendment provides for the
receipt of these funds. (See Attachment 1, column #4)
c. The Department on Aging has also received notification from the N. C. Department of
Insurance of receipt of $3,100. The Department plans to use the funds to expand the
Senior .Health Insurance Information Program (SHIIP) within the Eldercare division.
This budget amendment provides for the receipt of these funds. (See Attachment 1,
column #4)
Health Department
5. The Health Department has received notification of the following funds for the current fiscal
year:
a. The Health Department has received additional Family Planning Title X funds totaling
$7,068 from the State. These funds are part of a statewide initiative to assist local
health departments in offsetting significant increases experienced in the purchase
price of oral contraceptives. For example, the cost of oral contraceptives last year at
this time was $3.00 for cone-month supply compared to a current monthly price of
$10.20. This budget amendment; provides for the receipt of these funds. (See
Attachment 1, column #5)
b. Currently, a local dentist donates time and equipment to the Chapel Hill Carrboro City
Schools in support. of its student athlete mouth guard program. Orange County
Schools does not have a similar program. Recognizing the need for these services,
Orange County's Dental Health division plans to initiate a new grant supported
program that will promote the use of mouth guards by student athletes at middle. and
high schools in the Orange County School district. Grant funds and donations will
offset the cost of the program. The Strowd Roses Foundation has contributed $5,000
for this initiative. In addition, the department requests a donation of $10 from each
student participant to offset the remaining cost of the program. This budget
amendment provides for the receipt of $5,000 from Strowd Roses, and anticipates the
receipt of donations totaling $4,000. (See Attachment 1, column #5)
c. The Health Department has received notification from the N.C Department of Health
and Human Services of the receipt of Phase II Pandemic Influenza funds .totaling
$20,000. The department received a total of $26,415 in Phase I funds during both FY
2005-06 and this current fiscal year, and have used these funds to purchase personal
protective equipment, 800 MHz radios, headsets for radiophones, and medical bags
to carry supplies. The department plans to use Phase II funds to purchase items to
equip mass medication/vaccination sites, storage shelves, public education supplies,
and handheld computers and GIS software to support field epidemiological work.
This budget amendment provides for the receipt of these funds for the above stated
purpose. (See Attachment 1, column #5)
Non-Departmental
6. At its September 19, 2006 meeting, the Board- of County Commissioners approved an
appropriation of $15,000 from Commissioner Contingency for the BOCC District Elections
Education Process. This budget amendment provides for the appropriation of $15,000 from
Commissioner Contingency for this initiative. (See Attachment 1, column #6)
4
Sheriff Department
7. The Sheriff's Department recently received notification of a Community Oriented Policing
Services (COPS) technology grant. The grant award totals $98,723. Of this amount, the
Town of Hillsborough will receive $19,745 and the Sheriff's Department will receive the
remaining $78,978. There is no County match required for receipt of the funds. The Sheriff
plans to use the County's portion of the grant funds to purchase fingerprint systems and
mobile laptops. The attached Community Oriented Policing Services (COPS) Technology
Grant Project Ordinance allows for receipt of the funds.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget and grant project ordinance amendments.
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Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2006-07
General Fund Budget Summary
Original General Fund Budget $163,473,184
Additional Revenue Received Through Budget
Amendment #3 (October 3, 2006):
Grant Funds $95,723
Non Grant'Funds $106;571
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $163,675,478
Dollar Change in 2006-07 Approved
General Fund Budget
$202,294
Change in 2006-07 Approved General
Fund Budget
0.12%
Authorized run rime Cquivaient rosition s
Original Approved General Fund Full Time
Equivalent Positions
770.086
Original Approved•Other Funds Full Time
Equivalent Positions
69.550
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2006-07
839.636
ATTACHMENT 3
Community Policing Services (COPS) Technology Program (Sheriff's Departure
Grant Project Ordinance 7
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Community Policing Services (COPS) Technology Grant.
These are federal funds through the U.S. Department of Justice Office of Community
Policing Services program. This grant program provides funding to equipment in the
Sheriff's Department including fingerprinting equipment and associated mobile
technology.
Section 2.
Section 3.
Section 4.
Section 5.
The officers of the County are hereby directed to proceed with the grant project within
the grant document and the budget contained herein.
The following revenue is anticipated to be available to complete this project:
Intergovernmental (2005-06) -COPS Technology Funds
Total
There is no required County match for this grant.
The following amount is appropriated for this project:
Sheriff s Department -COPS Technology Grant Program
Town of Hillsborough -COPS Technology Grant
Program
Total
$98, 723
$98, 723
$78,978
$19, 745
$98, 723
Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed
accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. There are no positions authorized through this grant project ordinance
Section 9. This project ordinance is in effect until November 21, 2008.
Adopted this 3rd day of October 2006.
Status of Commissioners Contingency Account
Fiscal Year 2006-07
Attachmer~ 4
U
Comments
$35,OOOApproved 7/01/06
(BOA #3 for BOCC District Elections Education
($15,000) Process)
Remaining Contingency $20,000