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HomeMy WebLinkAboutSWAG minutes 092614Approved October 9, 2014 2 Solid Waste Advisory Group Meeting Summary DATE: September 26, 2014 LOCATION: Solid Waste Administration Training Room MEMBERS PRESENT: University of Chapel Hill Representative Matt Fajack, Hillsborough Commissioner Kathleen Ferguson, Carrboro Alderman Randee Haven - O'Donnell, UNC- Healthcare Representative Mel Hurston, Orange County Commissioner -Chair Barry Jacobs, Chapel Hill Mayor Mark Kleinschmidt, Carrboro Mayor Lydia Lavelle, Hillsborough Commissioner Brian Lowen, Orange County Commissioner Penny Rich, Chapel Hill Councilmember Jim Ward, MEMBERS ABSENT: None STAFF PRESENT: County Manager Bonnie Hammersley, Facilitator Michael Talbert, Hillsborough Public Works Director Ken Hines, Chapel Hill Solid Waste Wendy Simmons, Chapel Hill Public Works Director Lance Norris, OC Solid Waste Management Director Gayle Wilson, OC Solid Waste Paul Spire, OC Solid Waste Blair Pollock, Carrboro Town Manager David Andrews, Assistant County Manager Cheryl Young, OC Solid Waste Eric Gerringer, OC Solid Waste Kristina Witosky, County Staff Attorney Annette Moore, OC Solid Waste Jennie Knowlton Meeting Summary approval • September 12, 2014 meeting summary approved Recent Technical Corrections Legislation • Annette Moore states that on August 11, 2014 Governor signed into law a technical correction to 153A -292 • allowing fees to be collected that cover waste management programs within jurisdiction • will report variety of options to SWAG after studying, including the original 3R fees • Jacobs informs that draft staff proposal will be reviewed by SWAG before BOCC o Undeveloped parcels may not need to be charged fees • Talbert states that potential exists to improve issues with levying all fees Annual Tipping Fee Notification Date Staff Proposal • Wilson informs of staff discussions about issues and implications with providing fees extremely early, requiring shifts in budget preparations, etc. o Managers and BOCC have ability to change current schedules • Talbert reviews dates listed in ILA • April 1 for Solid Waste Director to make recommendations to SWAG • May 1 for Solid Waste Director to make recommendations to County Manager and BOCC • Lavelle states that past concerns were based late notification of fees. ILA dates are acceptable Approved October 9, 2014 3 Ward states that including the maximum amount that fees can be raised in ILA will also give confidence in having a useful number Jacobs states that Managers will know direction of fees before those dates listed Talbert discusses UNC -CH and UNC - Healthcare language adjustments (page 17). Reference to Debt (page 18) includes only debt from the ILA forward, does not include past debt. Ongoing Advisory Board (page 18) may be created in future Consolidation of Staff Interlocal Agreement Outline with Draft Interlocal Agreement • V. Financial • (A) Approval agreed • (B) Approval agreed • (C -1) Would delay an increase more than 5% for at least 12 months. Language to be made clearer. Wilson states that for some fees, even a small increase will be caught by 5 %. Would need to gain approval from all boards for small 5% fees. Kleinschmidt states that all 5% fees should require approval. Lavelle requests a list of fees. Talbert suggests creating a tiered fee schedule. • (C -2) Delete alternative (red). Original approval agreed. • (D) "this Agreement" should be as defined in Witnesseth section. Lavelle requests that termination date needs to be made clear. County previously approved 5 -year Urban Curbside Service contractual agreement. Towns were notified about County's intent to enter this contract. Jacobs suggests agreeing on a rate increase, that County guarantees, to be included for multi -year agreement. • (D -2) Kleinschmidt concerned with unfriendly termination terms. Lavelle requests Carrboro Attorney to review. • (D) Keep both original and alternative (red) to be reviewed. • Jacobs suggests that SWAG identify sections, such as Financial and /or termination, are subject to being reviewed before any approval. • VI. Miscellaneous • (A) Kleinschmidt supports that curbside recycling collection match trash service. Alternative (red) preferred • (B) Combine original and alternative (red) versions • I. Term and Termination o Talbert reviewed • II. Construction and Demolition and MSW Landfills o Talbert reviewed • III. MSW Collection and Transfer o Lavelle prefers using (VI -F, page 29,) as a placeholder, with edits, delete (III -B). Kleinschmidt and Ward prefer Transfer Station topic to be deleted. Haven - O'Donnell and Jacobs would like Transfer Station topic to be included in ILA. Talbert suggests changing language to "solid waste options ", agreed to by Lowen and Ferguson. Ward requests that staff present one combined document at next meeting. Future Meetings with UNC -CH and UNC Healthcare • Thursday, October 9, 2014, 6pm Approved October 9, 2014 4 Assembly of Governments Meeting Topics • Ward requests that staff create draft of topics, to be discussed at next meeting Next Meeting • Fees list Other Recent Technical Corrections Legislation options Enterprise Fund presentation UNC- University and UNC - Healthcare presentations on current solid waste and recycling contracts, costs, volumes, etc. Enterprise Fund Overview (page 33) o Wilson explains that Solid Waste equipment is treated as funded - depreciation. Equipment is replaced with cash purchase. New program equipment is bought through operating budget or debt financing, etc. Jacobs requests summary of UNC -CH and UNC - Healthcare solid waste information, in order to include those entities in agreement. Ward requests update on any current multi- year agreements and yard waste information. Press release will now be issued, now that UNC -CH and UNC - Healthcare are being represented Meeting adjourned at: 8:10pm Name of Minute Taker: Jennie Knowlton