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HomeMy WebLinkAboutAgenda - 10-03-2006 - Agenda Orange County Board of Commissioners Agenda Regular Meetuig Tuesday, October 3, 200b 7:00 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background IVlaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. L Additions or Changes to the Agenda PUBLIC CII~IRGE ~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boarcl casks its citizens to conduct themselves in a respectful, courteous rraanner, both with the Board and with fellow citizens. ~4t any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restor ec~ the Chair will recess tlae rr~eetr'ng until such time that a genuine commitment to this public charge is observed All electronic devices such cas cell phones, pager,, sand computers should please be turned off or set to silent;`vibrate. 2. Public Comments (ZA~'e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Board Continents 4. C"omity 117anager's Report 5. Items for Decision--Consent Agenda a. Mniutes The Board will consider correcting and/or approving the minutes from June 27, August 22, 28, and 31, 2006 as submitted by the Clerk to the Board. b. Appointments -None c. Property Tax Releases The Board will consider adoption of a resolution to release property values related to seven (7} requests for property tax releases in accordance with N. C. General Statute 10~-381. d. Property Value Changes The Board will consider approving value changes made in property values after the 200b Board of Equalization and Revier~~ has adjourned. e. Employee Health Insurance for 2007 The Board will consider renewal of employee health insurance plans through the North Carolina Association of County Commissioners (NCACC) Health Insurance Trust effective January 1, 2007 f. Employee Dental Insui ~ance for 2007 The Board will consider an increase in employee dental insurance rates effective January 1, 2007, and authorize the Personnel Director to sign the Contract with Delta Dental for Plan administrative sen~ices. g. Petition for Addition of Subdivision Roads to the State Maintained System The Board will consider a recommendation regarding petitions to add Ezekiel Peppers Trail and Jubilee Drive to the State Maintained Secondary Road System. h. Budget :amendment #3 The Board will consider approving budget and grant project ordinance amendments for fiscal year 2006-07. i. Bid Award: Eighteen Gallon Recycling Bins for Solid Waste j. Authorization to Develop Appeiulix to Lands Legacy Program Document The Board will consider authorizing ERCD staff to create a new appendix to the Lands Legacy Program Document (adopted April 4, 200) modifying the farmland preservation section to make it consistent with new State fai-~nland preservation legislation (this appendix was suggested in one of the three "issue papers" presented ~~~ith the Lands Legacy Action Plan for 2006-08). k. Central Recreation Restroom L?p Fits Design 1. Authorization to Purchase «~'ebEOC Utilizing Existvig Grant Funds The Board twill consider authorizing the purchase of an incident inanageinent computer software package, called WebEOC, utilizing grant funding and other funds and authorize the Manager and Purchasing Director to sign. m. Authorization to Allocate $$0,000 to Support Operational Transition of Club Nova Community, Inc. Under Mental Health Refoi~n The Board will consider authorizing the release of additional funds in the amount of $80,000 to OPC/LNIE to further facilitate the divestiture (transfer) of OPC Club Nova to Club Nova Community, Inc. (The foi7nal transfer of management. responsibility from OPC occurred in mid-May 2006.) n. The Orchard Subdivision Re~~ie`~~ Referral b. Resolutions or Proclamations a. Resolutions Regardnig Shearon Harris Fire Safety and Emergency Evacuation Issues 7. Special Presentations a. Orange C"ounty Arts Grant Recipients The Board will present checks to local artists and arts organizations receiving Spring, 2006 Orange County Arts Grants. 8. Public Hearings a. Piedmont Electric Membership Corporation (PEl~IC) Planned Development (PD-OI) and Special Use Permit, Class A The Board will hold a public hearing to hear public testimony regarding the PEMC request to amend its Planned Development - Office;'Institution (PD-OI) zoning district and its Class A Special Use Perrnit to permit the principal use of a 350-foot replacement tower at its administrative and operations center located at 2500 NC Highway 86 South, Hillsborough. b. Carrboro High School Financuig 9. Items for Decision--Regular Agenda a. C"omprehensive Plan Update Process The Board will receive a brief presentation from Planning Staff on revisions to the Planning Board's recommended Draft Comprehensive Plan Update Process and Administration's recommendations for roles and timetable and consider directing County management to pursue the approved Plan Update Process, Roles, and Timelines. b. ?Vest Ten Soccer Center Construction Schedule Options The Board will consider options for completion of West Ten Soccer Center. c. Cultural and Archaeological Survey Policy for Orange C"ounty Development Projects The Board will consider adopting a new policy requiring Cultural and Archaeological Surveys for all Orange County development projects involving ground disturbance. d. Homestead Road Campus Master Plan Approval e. Creation of a Tethering Committee The Board will consider creating a Tethering Committee for the purpose of assessing whether and if so ho~u the County's animal ordinances should be amended in regard to the tethering of dogs and appoint members and provide direction to staff. f. Appointments (1) Animal Shelter Design Committee -Charge, Composition and Appointments The Board «-ill consider making appointments to the Animal Shelter Design Committee. (2) District Elections Education Committee -Appointments The Board will consider making appointments to the District Election Education Committee. 10. Reports a. Report on the County's Efforts and Ability to Serve Limited English Proficient {LEP) Populations The Board will receive a status report regarding LEP populations in Orange County, the County's efforts to serve LEP populations to date, and recommendations to improve service to LEP populations and provide comments or directions to County Staff. b. Draft BOCC District Elections Education Documents The Board will review and provide comments to staff regarding a draft BOCC District Elections educational brochure and the materials for BOCC District Elections ne«~°spaper advel-tisements that will be circulated to increase public awareness of the November 7, 200& BOCC District Elections Referendum, provide any comments, and authorize staff to proceed. 11. Closed Session "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS ~ 143-318.11(a)(5). 12. Adjournment Note: ~feeess the cagendc~ throiegh the Cozr~nty's weh site, www.eo.orcrnge.ne.~us Orange County water supply reservoir water levels Available information as of 5:00 PM, Friday, September 29, 2006 Lake Orange • Water level remains at 15.5" below full. • Water storage capacity remaining is 86.7°l0 {410 million gallons} • Approximately 128 days of water supply remaining (at Capacity Use specified release rate} • Current Eno River flow at the Hillsborough gage is averaging approximately 4.7 cfs {3.0 million gallons per day}. • Releases from Lake Orange remain at lower than usual levels as the greater portion of instream flow has been natural flow generated by recent rainfall events. • Eno River Capacity Use Restrictions at Stage 1 have been in effect since August 5, 2006. West Fork Reservoir • Water level is at 9.6" below full • Water storage capacity remaining is 97.1°io • In excess of 300 days of water supply remaining {assuming Town's current daily demand and releases for streamflow augmentation} OWASA Reservoirs • Water level at Cane Creek Reservoir is 30.0" below full • Water level at University Lake is 23.5" below full • Total remaining water storage capacity is approximately 85.6% • Approximafely 3D0 days of water supply remaining (at current 7-day average daily demand j'9.5 million gallons per days National tiVeather Service/NOAA Regional Precipitation data (inches above [+] or Belo«~ [-] normal) RDU Piedmont-Triad -6.34" for 2005 -9.94" for 2005 +4.59" since January 1, 2006 +5.63" since January 1, 2006 +4.53" since September 1, 2006 +2.64" since September 1, 2006 Miscellaneous notes The NC Drought Management Advisory Council drought map, updated September 26th, shows Orange County -and all of the state with the exception of the extreme southwest corner - to be in an area categorized as normal in terms of rainfall. FUEL USE GASOLINE USAGE (GALLONS) VARI<~NCE 2005 2006 August I'TD TOTAL August YTD TOTAL August YTD TOTA QTY °lo QTI' 22,719 164,993 23,104 160,974 385 1.7% -4019 -2.5% DIESEL USAGE (GALLONS) VARIANCE 2005 2006 August YTD TOTAL August YTD TOTAL August YTD TOTA QTY % QTY 4,595 31,597 4,970 35,238 375 8.2% 3,691 10.5% NC?TES: This report identifies fuel used for the operation of Cowity vehicles and equipment. It does not include fuel used by the Town of Hillsborough, or outside agencies (AEC, Orange Enterprises, etc.) (1) Animal Shelter vehicles fuel use was not captw•ed vl previous periods, but is shown vi the August 2006 fuel figures. (2) Central Services no longer provides mail/courier service (3) Use of diesel fuel by OPT began with diesel vehicle on new Chapel Hill route in January 2006 (4) E1L1 S reduced gasoline usage, but increased diesel usage due to replacemeiu of older gasoline powered aanbulances with newer, diesel powered models. (5) Uses estunates of fuel usage by EIv1 S from the Town of Chapel Hill for July of 2005. ENERGY USE NATURAL GAS Usage(Therms) January -August 2046 Actual Baseline Projection Diff.(Actual-Baseline} % Difference from Baseline August 3,19$ 4,325 -1,126.75 -26.054% Year-To-Date 148,552 112,260 -3,708 -3.30% ELECTRICITY Usage(KW} January -August 2006 Month Actual Baseline Projection Diff.(Actual-Baseline) % Difference from Baseline August 629,513 606,277 23,236 3.83% Year-To-Date 3,559,772 3,894,645 -30,833 -4.79% Public Works developed a model to estimate changes in energy usage from atwo-year baseline period (January 2004 through December 2005). This model is used to effectively "remove" or adjust for the effect of outside air temperatures (Heating Degree Days (HDD) and Cooling Degree Days (GDD)) on energy use in Gounty buildings. "Actual" usage presents the number of kilowatt hours used during the most recent month as well as usage for the calendar year to date. "Baseline Projection" is a projection of the quantity of electricity that would have been used, adjusted for HDD and CDD, based on usage in the two-year baseline period. The "Difference," if a negative value, demonstrates that less energy was used than projected, resulting in a savings. If a positive value, the "Difference" indicates that more energy was used than projected. In order to allow appropriate "apples-to-apples" comparisons to direct changes in usage, outside lighting has not been included, as accounts are often rolled up for several buildings (i.e., outside lighting for the Government Services Annex includes not only the Annex but also Government Services Center, the Sheriff Department and the New Courthouse). "NOTE: due to utility billing cycles and dates, the most current complete information for natural gas and electricity usage is for the month of August 2006.