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HomeMy WebLinkAboutArts Commission minutes 111014FROM: Orange County Arts Commission SUBJECT: Monthly Meeting DATE: November 10, 2014 LOCATION: Orange County Public Library, Hillsborough MEMBERS PRESENT: Brian Finch, Deb Hepp, Tim Hoke, Tinka Jordy, Ashley Nissler, Joy Salyers, Devra Thomas MEMBERS ABSENT: Lindsey Alexander, Katherine Dickson, Doris Friend, Emily Lees, Geoffrey Hathaway, Bronwyn Merritt, Kathleen Ponder, Scott Van Manen Meeting called to order at 6:30 PM NO QUORUM Topic A Topic B Topic C Topic D Discussion Point: Review of September 2014 Minutes Decision /Vote(s): No discussion of minutes because of lack of quorum. Action Item: None Discussion Point: Director's Report Decision /Vote(s): Devra Thomas talked about the Mecklenburg County %% sales tax proposal for arts funding that did not pass. On 11/20 Devra Thomas and Doris Friend will staff the OCAC office in Martha Shannon's absence to receive grant proposals that are hand - delivered. There was some discussion about electronic submission of grants. This could range from a simple email attachment to an online system connected to the website. Everyone agreed this should be investigated before the next grant cycle. Action Item: None Discussion Point: CHOCVB Liaison, Ad Hoc Committee Updates Decision /Vote(s): There was discussion about the need to launch a new website. Joy Salyers will talk to a web developer she has worked with, and then the Marketing Committee will be meet to discuss the next steps. Action Item: None Discussion Point: Old Business /New Business /Post -Board Mini - Retreat Decision /Vote(s): Devra Thomas recommended OCAC board members keep in touch with county commissioners. Joy Salyers requested a list of the county commissioner names, mailing and email addresses. Tim Hoke suggested also considering advocacy at the state level by staying in touch with state legislators. Deb Hepp suggested offering one or more commissioners the opportunity to attend Arts Day by paying their way. Devra Thomas also mentioned the positive impact of having more OCAC representation at the county commissioners meetings when grant money is disbursed. Doris Friend's request to vote on grant applications without attending the grant meeting was discussed. The general consensus was that meeting attendance is necessary to vote (NOTE: "Members of advisory boards must Topic E be physically present to vote" —Orange County BOCC Advisory Board Policy —Section VIII, 139), but possibly attending by phone might be an option. There was a recommendation that we allow members who can't be present to send in their written recommendations that would be read at our grants selection meeting. (NOTE: this is already allowed.) Although this would not constitute a vote, it could provide meaningful background information about the grant request. There was a suggestion to put into the grants requirements that grantees formally thank county commissioners in writing. (NOTE: this will require Orange County Legal Dept. review to change.) Action Item: None Discussion Point: Calendar Decision /Vote(s): Our next board meeting will be on Monday, December 15th (changed from December 8th) from 6:30 -9 pm in the Community Room at OWASA (400 Jones Ferry Road) in Carrboro. There was a discussion about including more northern Orange County venues for next year's meetings. Action Item: None Meeting adjourned at 7:25 PM