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HomeMy WebLinkAboutArts Commission minutes 091415 FROM: Orange County Arts Commission SUBJECT: Monthly Meeting DATE: September 14, 2015 LOCATION: Century Center, Carrboro MEMBERS PRESENT: Lynne Albert, Kate Dickson, Geoffrey Hathaway, Debb Hepp,Tim Hoke,Ashley Nissler, Kim Roberts, Scott Van Manen MEMBERS ABSENT: Ian Bowater, Doris Friend,Tinka Jordy, Bronwyn Merritt,Joy Salyers STAFF PRESENT: Martha Shannon Meeting called to order at 6:30 PM Topic A Discussion Point: Review of August 2015 Minutes Decision/Vote(s): Discussion of minutes Action Item: August 2015 Minutes were approved. Topic B Discussion Point: Director's Report Decision/Vote(s):Thanks to all for a very successful 301h Anniversary Party on September 3, 2015.Total cost to OCAC was$435.67 taken from FY16 "Departmental Supplies" line item. $80 in raffle tickets was sold at the 301h Anniversary Party. OCAC's request for possible appointment of Volunteer Applicant Jennifer Shelton has been moved to the BOCC's October 61h agenda. BOCC is distributing OCAC's Spring 2015 grant awards to grant recipients at the BOCC's September 15, 2015 meeting.The Durham Arts Council's Emerging Artists Program (EAP) discipline panels will meet in October. One or two OCAC board members are needed to serve on various discipline panels. Please let staff know if you'd like to serve. EAP's Full Committee will meet on November 11, 2015. Board Member Tony Kane has resigned from the OCAC board, due to work issues. OCAC needs to suggest his replacement to the BOCC. OCAC needs to find a new storage space for our gridwall panels. Our gridwall has been stored previously at the Cedar Grove Community Center,then in the basement of the Old Chapel Hill Library(Chapel Hill Museum),then in artist Dale Morgan's storage unit in Mebane. If you can help with OCAC's Festifall booth (1316)from noon —6 pm on Sunday, October 4, 2015, please let staff know ASAP. OCAC plans to sell raffle tickets at Festifall. Still need to determine how to pay for Emerging Artists Program contribution ($1,500) and Piedmont Laureate contribution ($1,350) out of our FY16 budget. Could pay these expenses from our Fall 2015 county grant funds, or from various FY16 line items in our budget. Staff has had a request from a potential Fall 2015 grant applicant who would like to make a presentation about their proposed project at our November board meeting. OCAC board decided it did not want to allow potential applicants to make board meeting presentations about their proposed projects. OCAC needs to decide how it wants to handle any increase in FY16 state Grassroots funding we might receive from the NC General Assembly this year. OCAC board decided to wait to see if we will receive additional funding before addressing this item. At June 8, 2015 board/grants meeting, OCAC board wanted to give any additional Grassroots funds we received to one specific grant applicant.The seven 301h Anniversary posters (plus one informational piece about the artist) have been hung in the Whitted Building arts exhibit space. Staff met with a representative from Sound Advice (the vendor that created the lighting for Room 250), and he will recommend specific lighting improvements for the hallway exhibit space to Jeff Thompson (Director, Asset Management)ASAP. Action Item: None Topic C Discussion Point: CHOCVB Liaison,Ad Hoc Committee Updates Decision/Vote(s): Debb Hepp reported that the Marketing Committee has received approval to move forward with proposed market research project. Requests for Proposals will be sent out. Kim Roberts asked for volunteers to help develop and maintain social media for the OCAC. Kim Roberts,Ashley Nissler, and Scott Van Manen volunteered to help maintain social on a rotating basis. OCAC's Marketing Committee will meet again at 9 am on September 24, 2015 at Joe Van Gogh coffee shop in Chapel Hill. Action Item: None Topic D Discussion Point: Review of Volunteer Applicants Decision/Vote(s): Current Arts Commission Volunteer Applicant list was reviewed. Action Item: Volunteer Applicant Andrea Riley will be suggested to the BOCC for possible appointment. Topic E Discussion Point: Report of Nominating Committee Decision/Vote(s): Nominating Committee's slate of new officers is Tim Hoke as Chair, Scott Van Manen as Vice Chair, and Kim Roberts as Secretary. Action Item: Arts Commission approved of the Nominating Committee's slate of new officers. Topic F Discussion Point: Agenda Additions/Old Business/New Business Decision/Vote(s): Brief discussion on Creative Carrboro's next steps presented at our August meeting. Action Item: Debb Hepp volunteered to be OCAC's representative to the Creative Carrboro committee. Ashley Nissler also volunteered to help with Creative Carrboro committee early in 2016, if needed. Topic G Discussion Point: Calendar Decision/Vote(s): Our next meeting will be Monday, October 12, 2015 from 6:30-7:30 pm in the Meeting Room at the Orange County Public Library(137 W. Margaret Lane) in Hillsborough. Action Item: None Meeting adjourned at 7:15 PM