HomeMy WebLinkAboutAgenda - 09-19-2006-5gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September t9, 2006
Action Agenda
Item No. ~j~
SUBJECT: Approval to Extend a Contract with The Town of Carrboro for Interim Provision
of Limited Animal Control Services
DEPARTMENT: Animal Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Interim Animal Services Agreement:
Orange County and Town of Carrboro
Memo to County Management
Regarding Initial Contract
INFORMATION CONTACT:
Bab Marotto, Director, 968-2287
PURPOSE: To present a contract extension as a for BOCC approval County response to a
request from the Town of Carrboro to continue to provide limited Animal Control Services within
the Town for a period beginning October 1, 2006, and ending no later than December 31, 2006.
with final approval of the County's proposed agreement extension for the interim provision of
select service dependent upon formal acceptance by the Town of Carrboro.
BACKGROUND: The Carrboro Police Department, which houses the Animal Control function
for the Town, approached the Animal Services Department to discuss the feasibility of the Town
contracting with the Animal Services Department to provide Animal Control services within the
Town limits. The Town is seeking to extent a limited, interim scope of services agreement so as
to allow both parties additional time needed to more fully evaluate options and cost
considerations for what could become an on-going contractual arrangement.
Discussions of the possibility of an on-going contractual arrangement have been underway
since the beginning of the current fiscal year. They are continuing on the basis of some models
of cost recovery developed by staff in coordination with the County's Budget Office. The interim
agreement extension is requested so that this discussion may be brought to closure and the
Town of Carrboro is able to ensure the provision of regular animal control services.
As the BOCC is aware, Animal Services currently provides Animal Control services to the Town
of Chapel Hill under annual contract, and to both Towns of Chapel Hill and Carrboro far the
after-hours, weekend Emergency Animal Rescue Services (EARS), and have done so since
assuming direct Animal Shelter operations from the Animal Protection Society (APS) has in
2004.
The proposed agreement is for the Animal Control Division of the Animal Services Department
to provide select animal control services to the Town of Carrboro during the weekday business
hours of 9:00 a.m. to 6:00 p.m. These are what may be termed essential or critical services
such as responsibility for possible rabies exposures; the declaration of biting and aggressive
dogs as a danger under local as well as state laws; and field services for animals that are
injured. The remaining variety of Animal Control services beyond those expressly included in the
scope of service for this agreement will remain the responsibility of the Town of Carrboro.
County and Town staff will continue to negotiate the development of a longer-term contract for
the delivery of all animal control services to the Town by the Animal Services Department. Any
full-service contract beyond the interim period addressed here will be brought back for BQCC
approvah
FINANCIAL IMPACT: Under the limited scope of services as proposed by Animal Services,
and if approved by the Town of Carrboro, the contract covers the full fourteen week interval as
contemplated, and would yield additional revenues to the County in the estimated amount of
$6,890,
RECOMMENDATION(S): The Manager recommends that the Board approve Animal Services
to extent the existing contract with the Town of Carrboro for limited Animal Control services,
recognizing that said contract is dependent upon approval by the Town; and authorize the Chair
to execute the final contract document, pending final review by County management and the
County Attorney,
NORTH CAROL,/NA
ORANGE COUNTY
AN AGREEMENT BETWEEN ORANGE COUNTY HEREINAFTER THE
COUNTY; AND THE TOWN OF CARRBORO HEREINAFTER THE TOWN; FOR
SELECT ANIMAL SERVICES ON AN /NTERIM BASIS.
INTERIM ANIMAL SERVICESAGREEMENT.•
ORANGE COUNTY AND TOWN OF CARRBORO
September .3"~, 2006
Introduction
On an interim basis, as the Town of Carrboro decides how to provide the animal control
services previously provided by their own Animal Control Officer (AGO), Orange
County Animal Services will provide select animal control services. These specific
services and the terms under which they are to be provided are set out in the following
two sections.
The period covered by this agreement begins on October 151, 2006, and ends on
December .31~`, 2006. The cost of select services that are to be provided during this
period is $6,890. This is a total base fee that includes labor, mileage, materials and
service administration..
Scope of Service
The Animal Control Division of the Orange County Animal Services Department will
provide select services on weekdays between 9:00 a. m. and 6:00 p.m. These services
will be in addition to the Emergency Animal Rescue Services that Orange County
presently provides under contract with the Town of Carrboro between the hours of 6:00
pan,. and 9:00 a.m. Monday through Friday, weekends and Holidays. It is expected that
EARS calls will continue to be made through 91 I and that Communications will page the
on-call EARS worker
More specifically, during the weekday hours of 9:00 a.m. to 6:00 p.m., the Animal
Control Division of Orange Comity's Animal Services Department will provide these
services:
Responses to all calls pertaining to rabies exposures.
Lrterim Amaral Services Agreeurerrt
September 3~`r, 2006
Pnge 2
Mid-term and term health checks on biting animals that are quarantined at home
as well as biting animals quarantined at Orange County's Animal Shelter; and the
impoundment and transportation of biting animals that will be quarantined at
Orange County's Animal Shelter. All health checks shall be based upon
quarantine reports received from the Carrboro Police Department in a timely
manner,
Responses to calls about aggressive animals that are verified to be such by a
Carrboro Police Officer,
The issuance of dangerous dog declarations, vicious dog orders and/or animal
nuisance orders (as authorized by Carrboro's Ordinances) based upon the Animal
Control Manager's review of bite and aggressive incident reports received From
the Carrboro Police Department with the prior approval of a designee of the
Carrboro Police Chief.
Responses to all calls concerning injured animals.
Assistance and expertise in animal neglect and cruelty cases, With regard to
concerns abouC shelter, sustenance, or overall care, the Animal Control Manager
will be available for consultation and/or support on a case-by-case basis. Also,
Animal Services personnel will assist and/or otherwise work with Carrboro Police
Department personnel to effectively address and resolve cases involving animal
hoarding, animal fighting and other more severe acts of cruelty covered by North
Carolina General Statute 14-360.
Unless there are exceptional circumstances, during this interim period Orange
County Animal Control generally will not handle calls or complaints other than
the ones specifically referred to under Scope of Service. Requests for exceptions
should be made to the Orange County's Animal Control Manager, Irene Paul (o:
919-245-2075; c: 919-210-7649). In her absence they should be made to the
Animal Services Director, Bob Marotto (o:919-968-2287; c: 919-210-9647).
Service Delivery
With regard to the manner in which the select services defined above are delivered, the
following is understood:
• Animal service requests for the Town of Carrboro will continue to be received by
the Carrboro Police Department (CPD). CPD will refer service requests covered
hrterlar Animal Services Agreenrerrt
SeptearGer .3"r, 1006
Page .3
under the Scope of Service to the Animal Control Office. From 9 a.m. to 5 p.m.,
Monday thru Friday, CPD will refer calls to the County's Animal Control
Office (919-245-2075); and from 5 p.m. and 6:00 p.m. they will page a
designated Orange County ACO (919-216-1440).
Requests for field service will not be forwarded or routed through an individual
Orange County ACO or the Orange County Animal Shelter.
Orange County Animal Services will be granted access to Carrboro Animal
Control files and case histories as they relate to needed information pertaining to
service responses provided by Orange County's Animal Control Program.
Any issues that may arise shall be communicated and addressed by the Animal
Services Director and/or' Animal Control Manager and the CPD Chief or her
designee.
Service Charge
Compensation for the select animal services provided colder this agreement is $6,890.
This is a total base fee that includes labor, mileage, materials and service administration
for the interim period of from October 1 ", 2006, to December .3 I ", 2006..
This agreement shall be in effect for that period of time wlless either party cancels the
agreement, Cancellation will require thirty days written notice from either of the parties
to the agreement, In the event of cancellation, compensation shall be prorated at a
weekly cost of $5.30.
TOWN OF CARRBORO
Town Manager, Torvn of Carrboro
Chief of Police, Torvrr of Carrboro
Interior Animnl Services Agreernerrt
September 3"r,1006
Page 4
Ormrge County Boarrl of Conmrissioners
Barry Jacobs, Choir
Approved ns to Forar
County Attorney
Tlris instrnn:ents /rns Geen pre-nrrrliferl irr the a:mn:er regrrirerl by t/:e Locrrl
Govermnent Fiscal nor! Control Act
Finnrrce Director
~~,`',_
Orange County Animal Services
501 W. Franklin SC, Suite 106, Chapel I-till, NC 27514 (919) 968-2287
Animal Control Robert A. Marotto, Animal Shelter
PO Box 8181 Director 1081 Martin Luther King .Ir. Blvd
304 Revere Rd Chapel Hill, NC 27514
Hillsborough, NC 27278 (919) 967-7.38.3
(919)245-2075
Lune 23, 2006
To: Jolm Link, County Manager
Gwen F[arvey, Assistant County Manager
From: Bob Marotto, Director, Animal Services Department
Re, Proposerllnterine Carrboro Anin:a! Services Agreement
We are seeking the approval of your Office and the Board of County Commissioners to proceed to
discuss the attached Proposed Interim Animal Services Agreement with representatives of the Town of
Carrboro so as to enter into a formal agreement for the delivery, of select animal services pending their
approval. The proposed Agreement is for the period June 19°i, 2006, to October l~', 2006, and $7,420 is
the estimated charge for the select animal services that our department would deliver during that period
As you are aware, the Town of Carrboro asked that we provide select animal services until they decide on
what basis they will provide such services in the future. The Town's consideration of various options as
well as request that we provide some select services on an interim basis is prompted by the reassignment
of their former Animal Control Officer to other duties in the Carrboro Police Department. One option
that the Town is considering, on the basis of prior discussion, is whether these services can be provided
on an on-going basis by contracting with the Orange County's Animal Services DeparUnent, as done
currently by the Town of Chapel Hill.
The scope of service in the attached proposed Agreement has been developed through discussions with
representatives of the Town of Carrboro. What should be stressed is that this is not an agreement for full
service. Rather, interim services provided through our Animal Control Division would only consist of
what might be termed select essential or critical services that we would provide during the weekday
business hours of 9:00 a.m. to 6:00 p m These responsibilities would include possible rabies exposures;
the declaration of biting and aggressive dogs as a danger to the public; and field services for animals that
are injured.
Other services provided during weekday business hours would remain the responsibility of the Town oi"
Carrboro during this interim time period. These responsibilities would include responses to nuisance
complaints and code enforcement, and the impoundment and transportation of'stray and surrendered
animals. They world also continue to be responsible for receiving complaints from Carrboro residents
during this interim period.
Lrterim Aniaur/Services Menrorarrtlruu
Jrure 2.3, 2006
Page 2
Given our limited responsibility for animal services during this interim period we have consulted with the
County's Budget Office to ensure that the costs of our service costs are recovered. What we are
proposing is a total base fee of $7,420 that includes, labor, mileage, materials and service administration.
Essentially, this service charge amounts to one half of what would be the total costs of animal control
services if they were exclusively provided by the Town of Carrboro for that period,
In summary, the purpose of this memorandum is to obtain approval from your Office and the Board of
Commissioners to further discuss an Interim Service Agreement for Animal Services with the Town of
Carrboro for the period ,tune 19"~'' 2006, to October 1 ~', 2006. The agreement that would be proposed is
attached as is an Action Agenda Item Abstract summarizing the agreement and describing the context
from which it has emerged..
I look forward to hearing from you at your earliest convenience.
Enclosures: BOCC Agenda Item Absh'nct Approval to Enter info a Proposed Conn act with the Towrr of
Can boro fa' Interim Provision oJL.inrited Animal Conn o/Services
Proposec Lrterinr Arrinrnl Services Agreement Orange County and Town nJ Carrbor°o
Cc: Irene Paul, Animal Control Manager