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HomeMy WebLinkAboutPRC minutes 030514 Meeting Notes FROM: Parks and Recreation Council (PRC) SUBJECT: Monthly Meeting DATE: March 5, 2014 LOCATION: Environment and Agricultural Center – Conference Room ____________________________________________________________________________ MEMBERS PRESENT: Bench, Khan, Carter, Roeder, Bulkley, Dillard, Green, Reid, Robinson MEMBERS ABSENT: Dickinson, Paulen STAFF PRESENT: Stancil, Hecht ____________________________________________________________________________ I. Call to Order / Welcome New Member The meeting was called to order at 6:30 pm. Round-table introductions followed. II. Additions or Changes to Agenda: None III. Report of the Chair (Bench) a. Applications / Vacant Positions: It was noted that Paulen has resigned from the council. Dickinson’s position has expired, but the Council requested her position not be filled so she could stay connected for a few more months to work on the Master Park Plan, and the BOCC had agreed to this proviso. IV. New Business a. Chair and Vice-Chair Elections were in order. After discussion, the floor was opened for nominations. Bulkley moved that Chair Bench and Vice- Chair Roeder be nominated to serve another term. Dillard seconded the motion. Both candidates agreed to run again. Bench asked if there were other nominations and hearing none, called the question to a vote. The Council unanimously approved Bench to remain as Chair and Roeder to serve again as Vice-Chair. b. Review of Outside Agency Funding was addressed. The three Agencies reviewed were: Bridge II Sports; Big Brothers and Big Sisters; and the Boys and Girls Club. Each member was given the application information submitted to review in advance. A scorecard with set criteria was used to come up with a score for each agency. As a group, the board took their scores and came up with a group consensus score for each agency. The final score for each was as follows: Big Brothers and Sisters, 86; Boys and Girls Club, 56; and Bridge II Sports, 86. These scores will be tabulated with the scores given by staff members, David Stancil, Chris Sousa and Lynn Hecht and submitted for the FY 2014-15 budget. c. An updated meeting schedule was submitted to the board by Stancil. The Master Park Plan and County Fair had consumed much recent time and caused some of the changes in the schedule. V. Old Business a. A draft of the Parks and Recreation Master Plan was submitted to the BOCC in February. Bench commented that the County Fair work may have slowed down this whole process. A few commissioners asked if we really needed more trails. Green asked about the Mountains to Sea Trail, specifically asking if the County would be taking on the maintenance of the trails. Suggested maybe trail groups could help. Green concerned about the political atmosphere in the Bingham Township re a future park. Stancil recommended further surveying for specific feedback on that topic may be possible. The master plan continues to be reviewed, BOCC members being asked to submit their findings to Stancil. Khan asked about a park tour. Now that there are new board members, one will be scheduled at a later date. Stancil noted that there is a plan for an open house during soccer activities at Eurosport Soccer Center on April 10 where more feedback can be gathered. b. Stancil handed out a list of upcoming activities and possible projects or initiatives beyond the Master Park Plan, to include the upcoming opening of Blackwood Farm Park on a limited basis. VI. Report of the Director (Stancil) a. After much discussion with the schools, it has been determined that the County will be paying a considerably-reduced rate for use of school facilities for our Athletic purposes. A problem, however, remains that the school custodians expect hourly pay for the entire time the County is at the facility. Someone from the school must be on site while County is using their facility. b. Blackwood Farm Park may soon be ready to open on a limited basis. Stancil has submitted requests in his budget for part-time staff to be on the property, along with necessary equipment. The Orange County Fair concept and alternatively, funding to hire an events planner to plan and price the event were voted down by the BOCC. That event is now off the table. VII. Committee Reports a. Intergovernmental Parks Work Group: No report – upcoming meeting March 12. b. Friends of P&R: No report VIII. Adjournment Next Meeting- 4/2/2014 (Solid Waste Operations Center, 1207 Eubanks Road, Chapel Hill)