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Meeting Summary
Parks and Recreation Council (PRC)
Monthly Meeting Summary
MEETING: September 3, 2014
LOCATION: Environment and Agricultural Center Conference Room
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MEMBERS PRESENT: Neal Bench, James Carter, Joel Bulkley, Allan Green, Rob Robinson, Tori
Williams Reid
MEMBERS ABSENT: Eric Roeder (excused), Betty McDade Khan (excused), Erin Dillard, Denise
Dickinson
STAFF PRESENT: David Stancil
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I. Call to Order / Welcome New Member
The meeting was called to order at 6:39 p.m., with a quorum present.
II. Review Meeting Summary (6/4)/Additions or Changes to Agenda: Staff is behind on
meeting summaries due to the extended medical leave of staff. The June meeting
summary will be included at the October meeting.
III. Report of the Chairs (Bench)
a. Applications / Vacant Positions: With the position of Denise Dickinson expired, the
town of Hillsborough vacancy remains unfilled. There are now two applications
from Town of Hillsborough - Teri Driscoll and Robb English. English had been
previously recommended for appointment, but given the BOCC discussions about
repeat appointments (please see June meeting summary) the Council deliberated
on whether to recommend a new person or a prior Council member. The question
of diversity, gender balance, and knowledge of the subject field were discussed
about both applicants. A preference poll was taken, and Driscoll will be
recommended to the BOCC for this position. Sandi Green’s name was brought
forward for the Cheeks Township vacancy. James Carter made the
recommendation and Allen Green seconded the motion. The recommendation was
approved by unanimous consent. Both Driscoll and Green will be recommended to
the BOCC for appointment.
IV.
New Business
a. Review of Advisory Board Comments on Park and Recreation Master Plan 2030
was discussed. Stancil provided handouts and discussed the status of the
master plan review, providing updates on feedback from different advisory
boards.
b. Official Recommendation to BOCC on Parks and Recreation Master Plan 2030 -
The Council was asked to begin the process of discussing a recommended
master plan tonight, with final revisions and supplemental materials to be
provided prior to the October 1 meeting. The Council began discussing the
master plan and related matters, including the Mountains to Sea Trail as a
priority, and will continue during the October 1 meeting.
V.
Old Business
a. Blackwood Farm Park and Soccer.com Center Capital projects – Stancil provided
an update on these projects. Planning to open Blackwood farm Park on a
weekends-only basis is proceeding, with a projected plan to the Board of
Commissioners on October 21. Initially, the only improvements will be a picnic
area, open field, interpretive signage around the farmstead, and several miles
of trails, plus basic amenities such as benches and picnic tables. A new mobile
restroom unit and other improvements are underway at Soccer.com Center
and these improvements should be completed and in place for the Spring 2015
season.
b. Community Use of School Facilities for Recreation Resolution - Stancil noted
that the BOCC was scheduled to approve a resolution that facil itates more
usage of school facilities for recreation purposes the next evening (9/4), and
that he would be meeting with school representatives in the near future to
discussion options.
VI. Report of the Director (Stancil)
a. Possible Park Concept Planning/Joint Planning-Fall 2014. Stancil outlined a plan
for creating concept plans for several land-banked park sites over the next 18
months. To avoid confusion with the system master plan, staff plans to begin
using the term “concept plans” to refer to individual park planning. Green
requested that the master plan for the MST be raised to a higher status on the
schedule. Staff will look into this, and participate in a MST planning session in
the next few weeks held by the State Parks office.
b. Park Facility Renovation and Repairs update - Stancil noted the different
repairs and renovations to existing parks being undertaken for 2014 -15 from
this new capital fund.
c. Interactive Parks Locator Map – Stancil asked if the Council had any ideas for a
new “catchy” name for the map to help in branding. No ideas were generated,
members were encouraged to email Stancil of ideas.
VII. Committee Reports
a. Intergovernmental Parks Work Group: No report
b. Friends of P&R: No report
VIII. Adjournment
The meeting adjourned at 8:22 p.m. Next Meeting- 10/1/2014