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HomeMy WebLinkAboutPRC minutes 110216 1 Orange County Parks and Recreation Council Meeting Summary Date: November 2, 2016 Place: Chapel Hill Public Library ________________________________________________________________________________________________________ PRESENT: Robert Robinson; Evelyn Daniel; Tori Williams Reid; Betty McDade Khan; Joel Bulkley; John Greeson; Haywood Rhodes; Neal Bench; Allan Green. ABSENT: Rachel Massai; Michael Dempsey; Robert Smith STAFF: Hecht; Stancil GUESTS: none _______________________________________________________________________________________________________ I. Call to Order II. Ad ditions or Changes to Agenda, Meeting Summary: No comments on October notes. No additions were added to the agenda. V. Report of the Chair: Williams Reid reported that she has not been able to review the draft letter to BOCC on funding. She asked if the letter can be discussed during the next meeting. IV. New Business a. PRC 2016 Annual Report and 2017 Work plan – Initial Discussion (Attachment 1): Board members were given last year’s work plan and the template to complete this year’s work plan. The group will be looking at a calendar year approach. The group needs to discuss things from this year and comments about desires for next year. Williams Reid suggested using the priorities to develop this plan. What emerging issues does this council/department need to tackle? Bench requested that the department spend money to do improvements on existing facilities; lay groundwork for future bonds; work on publicizing existing facilities and programs; and work on the Master Plan for expansion of Soccer.com. Greeson asked , if the County increased turf fields, would there be the need for as many fields? Stancil will revise and update the form for approval in December. IV. Old Business a. Approval of Memorandum to Board of Commissioners (Attachment 2) – Deferred to December. b. Selection of Top Priority from Work Plan (Attachment 3): 2.b, “Subdivision land dedication/payment in lieu” will require a consultant’s study and recommendation and work with the Planning Department. This can remain as a top priority, but it will take time. 2.a, “System Level of Service” was next discussed. Discussion commenced about how things are done in this County especially compared with what is going on with the municipalities within. Hecht with support from Bench mentioned a fully accessible playground. 2.c, “SportsPlex and County Programs Coordination” was discussed. How do we not step on toes and duplicate programs/facilities? SportsPlex is building a new building with a basketball court, indoor soccer area and a fitness center. 2 c. Draft Facility/Program Consideration Request Form (Attachment 4) There was no time to cover this item VI. Report of the Director a. Creation of the “Headwaters Nature Preserve”: The BOCC approved the creation of a nature preserve, “Headwaters Nature Preserve.” This is a 60 -acre preserve north of Chapel Hill. The BOCC in creating the nature preserve asked DEAPR to come up with a plan and timetable for this area. b. Mountains to Sea Trail (MST) Update: Next community meeting will be December 8. c. Other Updates VII. Council and Committee Reports a. Intergovernmental Parks Work Group (October 12): no time to report due to library closing time. b. Items from the Council: no time to report. c. Friends of Orange County Parks and Recreation (FOPR): no time to report. IV. Adjournment: 7:55pm. Next meeting is December 7.