HomeMy WebLinkAboutAgenda - 09-14-2006-2ORANGE COUNTY
BOARD OF COMMISSIONERS
WORK SESSION AGENDA ITEM ABSTRACT
Meeting Date: September 14, 2006
Action Agenda
Item No. 2
SUBJECT: County Priorities
DEPARTMENT: County Manager
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Dictionary Definitions
Tables -January 2006 Priorities/Goals
1/20/06 BOCC Retreat Materials re:
Priorities
INFORMATION CONTACT:
Rod Visser, 919-245-2308
NOTE: This item is carried forward
from the 8/31/06 work session
Excerpt from 1/20/06 BOCC Minutes
Excerpt from 1/31/06 BOCC Minutes
PURPOSE: To discuss and provide direction to staff regarding top BOCC priorities for the
remainder of calendar year 2006.
BACKGROUND: During Fall 2005, staff and the Board pursued a process through which
Commissioners identified a wide range of policy and program matters that they considered
priorities that should be addressed in the short-to near term. The Board spent time at the
annual planning retreat on .lanuary 20, 2006, and at a subsequent work session on January 31,
2006 discussing the status of these priorities, plus the mast recent set of goal statements that
had been prepared for the Board's review (at the January 2002 retreat). Relevant excerpts from
the minutes of both January 2006 meetings are attached for the Board's review.
The Board's discussion at the time stopped short of identifying the handful of top priorities out of
the group to which the staff should foremost attend. Progress has been made on a wide range
of the priorities cited, and other potential priority program and policy matters have emerged
during succeeding months. Staff believe this is an opportune time for the Board to review and
discuss previously identified priorities as well as any others that have arisen since January
2006. The desired result of that discussion would be approval by the Board of a list of a half-
dozen or so top priorities for the remainder of calendar year 2006.
The Board may wish to have a discussion about what the terms "goal", "objective", and "priority"
imply vis-a-vis the Board's process for establishing, maintaining, and amending as necessary its
annual workplan. Dictionary definitions of these terms are included in a separate attachment to
the abstract.
With regard to the County's historical practice of establishing and producing formal written goal
statements beginning in the early 1990s, goals have tended to reflect broad policy
interests/statements of the BOCC, with multiple objectives frequently being identified under a
particular goal to bring a higher degree of specificity to one or more outcomes the Board may
wish to achieve. Staff have typically gone several layers deeper than that to identify individual
action steps that staff members or others must take to lead in a timely way to the desired
outcomes stated for each objective.
With regard to the use of the term "priority", staff recommend that it be viewed more narrowly
than the term "goal". "Objectives" would be the building blocks far "goals", and goals would be
assessed by the Board for differentiation with regard to priority. Not all goals need necessarily
be considered priorities. Some might reflect a policy interest that the Board would like to
pursue, but only as time, staff, and financial resources permit,
On the other hand, the Board's top-tier of priorities -for argument's sake, representing 8 to 12
issue areas -would bring a strategic focus to the Board's annual workplan, All available time,
staff, and financial resources would be brought to bear to ensure the timely accomplishment of
those top-tier priorities. Other goals might be considered by the Board for assignment to
secondary or tertiary priority status, meaning work would proceed on these, but not to any
extent that would compromise the Board and staff's ability to progress with or complete the top-
tier priorities,
As a starting point for discussion, staff have listed below (in no particular order) six previously
identified or emerging issues that we recommend the Board consider among its tap priorities for
the rest of 2006:
• Continued planning for, and implementation of initial development phases of, the Twin
Creeks school/park campus
• Continuation of the process for updating the County's comprehensive land use plan and
related elements
• Updating the County's capital funding policy, to include the disposition of State lottery
proceeds, to clarify the planning for pay-as-you-go funding allocations that will underwrite
the County and schools' 2007-17 Capital Investment Plans
• Assessment of the desirability of establishing a timeline for the County's next general
obligation bond referenda, and (if appropriate) implementation of preliminary planning
steps
• Implementation of the next phase of the Efland-Buckhorn sewer utility expansion plan
and related objectives to be identified through the Efland-Mebane small area planning
process
• Implementation of the Justice Facilities expansion project, and planning for related
impacts on the County's downtown campus
The Board may have different views about the definitions and implications of
goals/objectives/priorities, and about whether there are higher priorities than some or all of the
issues identified in the foregoing list. Whatever priorities the Board may establish, it is
particularly important that the Board select a manageable number to which staff can commit the
necessary time and resources to accomplish in a timely manner,
Work would continue on other issues that do not make the top of the list. However, proposed
additions to the Board and staff workplan far the rest of the year would continuously be
evaluated for their potential impact on the prospects for successfully carrying out the top
priorities. The timelines and resource allocations for these lower-tiered priorities and goals
would be adjusted so as not to adversely affect the accomplishment of the top tier priorities,
Staff intend to bring back during the subsequent few BOCG meetings - for each of the selected
top priorities - a recommended goal statement with key action steps and major milestones for
the Board's review and approval, The resulting document would serve as a clear workplan for
the Board, staff, advisory boards, and the community for the remainder of the year„ If
3
successful, this approach could be replicated as part of the Board's annual retreat and goal
setting process for 2007, and serve as a foundation for the formulation of the 2007-08 County
budget next spring.
FINANCIAL IMPACT: There is no immediate financial impact associated with the discussion
of BOCC priorities at this work session. Staff will assess additional casts and/or the estimated
use of existing staff resources that will be necessary to carry out the Board's top priorities and
report that information back as part of a future agenda item related to written goal statements for
the Board's top priorities.
RECOMMENDATION(S): The Manager recommends that the Board discuss previously
identified priorities and goals and provide appropriate direction to staff that will lead to
production of a set of written goal statements and timelines for the Board's tap priorities for the
remainder of calendar year 2006.
The American Heritage® Dictionary of fhe English Language
goal (gol) noun
1, The purpose toward which an endeavor is directed; an objective, See synonyms at intention.
2. Sports. a. The finish line of a race. b. A specified structure or zone into or over which players
endeavor to advance a ball or puck. c. The score awarded for such an act.
ob•jec°tive (ab-jek't7v) adjective
1. Of or having to do with a material object.
2. Having actual existence or reality.
3. a. Uninfluenced by emotions or personal prejudices: an objective critic. See synonyms at fairt, b.
Based on observable phenomena; presented factually: an objective appraisal
4, Medicine. Indicating a symptom or condition perceived as a sign of disease by someone other than
the person affected.
5. Abbr. obj. Grammar. a. Of, relating to, or being the case of a noun or pronoun that serves as the
object of a verb.. b, Of or relating to a noun or pronoun used in this case.
noun
1. Something that actually exists.
2. Something worked toward or striven for; a goal. See synonyms at intention.
3. Abbr. obj. Grammar. a. The objective case.. b. A noun or pronoun in the objective case.
4. The lens or lens system in a microscope or other optical instrument that first receives Tight rays from
the object and forms the image, In this sense, also called object glass, objective lens, object lens.2
pri°ori•ty (pri-or'i-te, -or'-) noun
plural pri•ori•ties
1. Precedence, especially established by order of importance or urgency.
2. a. An established right to precedence. b. An authoritative rating that establishes such precedence.
3, A preceding or coming earlier in time.
4. Something afforded or deserving prior attention.3
0
List recontigured
August 2006
Commissioners' Priorities
(Major Categories indicated by three or more Commissioners)
As Identified for Consideration at January 20, 2006
Annual Planning Retreat
PRIORITY # OF RELATED
2002 GOALS
Budget
1, Improve budget and CIP development process, p
2. Define new capital funding policy; Finalize the new capital
funding policy. 0
3. 2006-16 CIP; Develop the 2006-16 CIP early in the budget
cycle. 0
Emergency Planning
4, Review changes to EMS planning reflective of BOCC
comments. 1
5. Launch study of emergency management/ fire/rescue squad
services. 0
6, Ensure that the necessary fire, rescue and disaster procedures
(the latter including evacuation procedures) are in place. 1
Efland •-Mebane Issues
7, Adopt small area plan for Efland -Mebane. 1
8. Establish plan to create assessment project for water and sewer
in Economic Development District. 2
9. Continue talks/pursue long-term agreement with Orange -
Alamance. 1
Environmental Responsibility
10. Adopt Environmental Responsibility goal. 1
11, Implement structure to advance Environmental Responsibility
goals within County government. 1
12. Develop and implement energy conservation initiative. 2
13. Develop sustainability/green building standards, 1
14. Implement the water resources initiative, 3
Land Use Plan Update
15. Decision on options to use in updating Comprehensive Land
Use Plan; Decision/completion of Land Use element options;
Decide on options for the Land Use Element of the
Comprehensive Plan and move the other elements of the
Comprehensive Plan forward, 1
16. Accelerate transfer of development rights discussions; Transfer 1
-2-
U
of development rights discussions/decisions
17. Devote more attention to rural activity nodes, nonconforming
uses. 1
18. Meet with Durham Economic Development District owners and
Durham elected officials,. t
19. Launch joint planning with Hillsborough. 1
Schools
20. Bring closure to school capacity issue for SAPFO; Resolution of
SAPFO issues; Decide on the impact of class size reduction on
school capacity and incorporate the decision into SAFO. 1
21. Revision of school construction standards i
22. Bring closure to school system funding equity debate; Discuss
school funding and opportunity; Define and move towards
funding equity; Define school equity funding and then decide
the school funding equity issue. 0
23, Bring closure to school merger debate. 0
Solid Waste
24. Solid waste contract with Alamance County for use of their
landfill,. 1
25, Pursue municipal solid waste talks with Alamance County. 1
26. Retain or adequately replace NC 57 Solid Waste Convenience
Center. 1
27. Resolve issues regarding land clearing debris landfills. 1
28. Reevaluate siting and sewer requirements of new solid waste
headquarters. 0
Space/FacilitieslConstruction Project Improvements
29, County buildings/facilities long range plan adoption 0
30. Identify and implement plans to remedy space needs. 0
31. Orange County Durham Tech campus; Monitor the construction
of the Orange County Campus of Durham Tech to ensure that it
meets Orange County standards and also proceeds in a timely
manner. 0
32 Include green building standards at DTCC. 0
33. Start Central Orange Senior Center planning.. 0
34 Construction of Senior Centers; Construct both Senior Centers
in a timely manner. 0
35. Animal Shelter 0
-3- 1 7 1
Other Commissioners' Priorities
PRIORITY # OF RELATED 2002
GOALS
Economic Development
36. Continue to promote the Buy Local Campaign 0
Elections
37. Adopt a farm of districts for election of BOCC. 0
Health
38. Ensure that the Mill Creek community health water project
proceeds in a timely manner. 0
Human Resources
39. Improve employment diversity (new personnel director). t
40, Recruit and select HR Director. 0
Orange County Process
41. Make it a top priority to include complete information in the BOCC
agenda packets and past it on the web site in a timely manner.
(Note that if the information is not in the agenda packet, it is
difficult to get it posted on the web site so that members of the
public will have time to review it..) 1
Parks
42, Increased pace in the forward progress on:
-Fairview
-Northern
-Twin Creeks i
Transportation
43. Continue to promote the provision of transit and other
transportation options to the single passenger automobile, 1
0
GOALS
Orange County Board of Commissioners Retreat
January 20, 2006
Goals as Presented February 2, 2002
NEW GOALS
Child Abuse Prevention
Air Quality
AFFORDABLE HOUSING
Affordable Housing
COMMUNICATIONS
Communications
ECONOMIC DEVEI~APMENT
Economic Development Districts
EDUCATION
Effective and Efficient School Funding
HUMAN SERVICES
fiispanic/Latino Relations
Joint Master Aging Plan
Public Health Emergency Preparedness Plan
Work First Annual Report
Youth Services
INNOVATION AND EFFICIENCY
Efficiency Improvements
LONG RANGE AND CURRENT PLANNING
LONG RANGE PLANNING
Crrowth and Development Impacts Analysis
Comprehensive Plan
Cooperative Planning Agreements
Hillsborough
Mebane
Small Area Planning
Public School Impact Tax/Fee
Regional Transportation Planning
Sustainability
0120/06
goals\2002-2003\january, 2003\tocgoak060120 doc
CURRENT PLANNING
Adequate Public Facilities (APF) and Phased Cnowth
Drainage and Stormwater Management
Rural Chazacter Preservation Regulations
Farmland Preservation Program
Visual Resource Protection
Flexible Development Standards
Telecommunication Towers
Transfers of Development Rights (TDR)
RECREATION AND PARKS
Pazks and Open Space
RESOURCES PROTECTION AND DEVELOPMENT
Historic Preservation
Natural Resources
Wastewater Treatment Management Program (OnSite)
Water Resource Quantity and Quality
Watershed Protection
SOLID WASTE
Solid Waste Management Organization, Facilities and Services
WATER AND SEWER SYSTEM DEVEI,OPNIENT
EflandBuckhorn EDD Planning Area Study
COMPLETED GOALS
Orange County Loan Pool
01/20/06
goa$\2002-2003\january, 2003\tocgoats060720,doc
January 20, 006
10
BOCC PRIORITIES
Background
During pre-retreat planning involving the Chair, ice Chair, Manager, staff and facilitator, it
was determined that during this portion of the Commissioners' retreat, the BOCC should:
• clarify and check progress on the current short-term priorities;
consider how previously established goals and objectives might shape th.e approach
to accomplishing BOCC priorities for the upcoming year;
• identify any new ideas that individual Commissioners may propose for consideration
along with potential priorities that were identified in November 2005; and
be mindful in so doing of what the BOCC and staff can handle "on the plate" at any
one time.
The BOCC may determine what budget and policy priorities should be addressed in
upcoming work sessions. This would begin the process of establishing time tables to
accomplish the most pressing issues. The BOCC then can determine specific priorities
later, atone or more work sessions, beginning with the one scheduled for January 31,
2006.
County Commissioners° Priorities List
In November 2005, the Manager requested the County Commissioners' feedback on the
top five to seven Board of Commissioners' priorities over the upcoming months with the
objective of identifying the key areas for near term staff focus. The Commissioners shared
this feedback individually.
Staff then compiled the Commissioners' individual feedback into a priorities list organized
by major subject cafegory and provided an update under the "Staff Comment" section on
the status of that priority, This was shared with the Board earlier. The fist that follows in
this section is that same list with the major subject categories grouped as follows for
discussion purposes:
Top Priorities
Under "top" priorities, the list shows those priority subject areas in which three or more
Commissioners indicated a priority. These are:
Budget
• Emergency Planning
Efland -Mebane Issues
Environmental Responsibility
• Land Use Plan Update
Schools
• Solid Waste
• Space/Facilities/Construction Project Improvements
Other Priorities
Under "other" priorities, the list shows those major subject areas in which at least one
Commissioner indicated a priority. These are:
• Economic Development ~
• Elections
• Health
Human Resources
• Orange County Process
Parks
• Transportation
Attachment 4a Table -Commissioners' Short Term Priorifies
Commissioners' Priorities Template
As an aid to Commissioner preparation for the retreat, staff used a template to compile
brief (generally one page) updates for each of the 43 priorities identified in the table at
Attachment 4A, These are provided in numerical order in the following attachments.
Attachments 4b-1 through 46-43 Templates for Commissioners' Priorities
Other BOCC Priorities
Individual commissioners may wish to introduce other suggested priorities that they may
have identified since the November 2005 list was compiled. Examples of other potential
priorities that have been mentioned included Commissioner listening sessions, one-stop
permitting, and development regulations related to lots of 10 acres or more. Per pre-
retreat planning discussion of the Chair, Vice Chair, Manager, and facilitator,
Commissioners are asked to address in 3 minutes each new item they want to add
No Attachment
Previously Established Goals and Objectives
The most recent set of goals and objectives, produced for the Board's review at the
January 2002 retreat, are provided as a reference for the Board's use. Each individual
goal in the packet is preceded by a one page companion document that addresses the
following points:
summary of activities and events related to the goal since 2002;
• current areas being worked on now, including those that are stated on the
November 9, 2005 Commissioners' Priorities Summary presented to the Board by
the County Manager; and
• looming unresolved issues (including any advisory board priorities and any areas of
need for coordination and/or resources).
The Board may wish to review the 2002 goal statements by exception, and indicate to the
Manager and staff if anything included therein should be considered in establishing current
BOCC priorities,
Attachment 4c - 2002 Commissioner Goals (fo be distributed under separate
cover prior to fhe January 20 retreat)
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LUNCH
~~~ ~~
~~t l~,~~4~a
BOCC PRIORITIES
Andy Sachs said that there are two pieces to this section -one is preparation for the
priority setting efforts (2 hours set aside for this) and the other is Boards and Commissions, He
made reference to the blue binder, which includes goals that the Board set in 2002 (blue binder)
and short-term priorities set last fall.
Commissioner Gordon asked about the previously established goals and objectives..
She said that she did not have time to review these because we just received the goals and
objectives notebook last night and she is not prepared to discuss this. She needs more time to
review it.
Chair Jacobs said that he has heard from 2-3 Commissioners that they wanted to start
out the retreat with goals and objectives, He said that the one page cover sheet makes it at
least accessible.
County Commissioners' Priorities List:
John Link made reference to the first page after tab 4, the Top Priorities, and said that these
are not the total of top priorities, but they are ones that have welled up during the course of the
last few months, He suggested that the Board start discussing from this page..
Andy Sachs suggested that from 1:30-2:15 that the Board Zook over the priorities in the
white binder, and then at 2:15 the Board could brainstorm priorities for 2006-07.
Discussion ensued on how the Board should discuss the priorities.
The cover sheets for each priority begin on attachment 4b-1. These were listed by
exception only.
1) Improve Budget and CIP development process (provide regular in-depth updates of
the budget drivers affecting the operating and capital budgets, thereby facilitating fiscal
responsibility):
This was discussed previously.
2) Define new capital funding policy (finalize the new capital funding policy):
Commissioner Carey said that they adopted a new capital funding policy last year. Chair
Jacobs said that they did not adopt a formal statement and then Commissioner Carey said that
they adopted the text
Commissioner Foushee said that she would like to see the written text since there does not
seem to be clarity between Commissioners about this.
Commissioner Carey said that this is important because the lottery money now needs to be
incorporated into the policy.
3) 2006-16 CIP (Develop the 2006-16 CIP early in the budget cycle):
Commissioner Gordon said that this is very important and they used to do it early in the
budget cycle, She would like to get back to this.
4) Review Changes to EMS planning reflective of Board of County Commissioners
Comments:
Chair Jacobs said that after Hurricane Katrina they discussed this issue, made some
suggestions, and asked for an update.
5) Launch study of emergency management/firelrescue squad services:
This is on a future agenda.
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7) Adopt small area plan for Efland-Mebane:
This is included in the Long Range and Current Planning tab in the blue binder.
Chair.)acobs said that it would be good to develop priorities of what they want to
accomplish with Mebane, He said that there is no real framework for the Board having given
direction for these discussions,
Commissioner Carey said that there are 3-4 substantive principles to glean from the current
joint planning agreements with the towns.
Chair Jacobs asked that these principles be brought back on January 315`.
8) Establish plan to create assessment project for water and sewer in Economic
Development District:
Chair Jacobs said that this should be in place by the time the middle school opens. There
are already some inquiries from the Department of Commerce for the EDD. This is one of the
things that should be discussed with Mebane since it is going to provide the utility.
Commissioner Halkiotis said that it is important for the budget drivers to do this in a timely
manner.
Chair Jacobs said that under the Goals and Objectives, there is Water and Sewer System
Development.. The first line is Expansion of the Efland Sewer System and a secondary aspect
of this is, when the Efland/Mebane work group makes its recommendations, according to this
timetable in March, it also has relevance to water and sewer. He would like to get this on a
work session during this budget cycle. He thinks it is important to set up a timetable before
asking for more bond money..
9) Continue talks/pursue long-term agreement with Qrange-Alamance Water System:
Commissioner Carey said that they have all learned something from the discussions when
Orange-Alamance has been in the room in the past year.
Chair Jacobs said that having a plan for Efland/Mebane will give some direction on where
development might occur. Orange-Alamance expressed an interest in helping with
infrastructure.
10/11) Adopt Environmental Responsibility Coal
Implement an environmental responsibility goal within County government
Implement structure to advance Environmental Responsibility goals within County
government:
Chair.lacobs said that one of the goals and objectives mentions an internal group of
department heads that were looking at other areas like pesticide use, offering low-flow fixtures
to the public, and he did not see any place where this responsibility was invested.. He asked
who would follow through on this goal.
.lohn Link said that he would ask Dave 5tancil to follow up on this. This will be added to the
list.
Chair Jacobs said that the alternative would be to ask the Commission for the Environment
to work on it so that it would not take up more staff time.
12) Develop and implement an energy conservation initiative:
Commissioner Halkiotis said that he is still committed to this and it is moving forward,
13) Develop Sustainability/Green Building Standards:
Chair Jacobs said that this was in the Environmental Responsibility Goal,
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14) Implement the Water Resources Initiative:
Commissioner Gordon said that the Board adopted this last May, but it has not been
implemented. She wants to concentrate on things that will help the citizens.
Commissioner Carey said that this is an initiative that cuts across many stakeholder groups
and they all need to play a role.
John Link said that the most recent statement on this is in the blue book under Resources
Protection and Development, and the goal is Water Resource Quantity and Quality. There will
be a short-term working group that he will be leading on this issue.
Chair Jacobs asked about the statement on the back of this goal page that reads: "The
Planning Board would like to participate in the process of how policies are implemented through
land use regulations that are part of their regulatory review during subdivisions, special use
permits, and rezonings," He asked what this means. Planning Director Craig Benedict said that
the Planning Board is concerned about rural subdivisions and what the water resource impact
is. They are concerned that some ideas might be promulgated in other departments, which will
end up in their lap to implement.. They just want to be part of any early thought process on how
this affects development,
15) Decision on options to use in updating Comprehensive Land Use Plan:
There is a schedule on making these decisions and receiving public input.
16) Accelerate Transfer of Development Rights discussions:
Chair Jacobs said that they have a table from the Planning Director with costs attached.. He
said that they only empowered the task force to research the feasibility and not implement it.
John Link said that their inclination of going with the people from UNG-Charlotte was that
they were willing to approach it from a feasibility perspective and then the Board would make a
decision from the information on whether to go forward, Other vendors made the assumption
upfront that the Board wanted to pursue TDR.
Commissioner Carey asked about the timing for the last phase. Craig Benedict said that it
could unfold within four to six months,. The cost would be $4Q-60,000.
17) Devote more attention to rural activity nodes, non-conforming uses:
Chair Jacobs said that this is happening in two different places -Planning and Economic
Development. He wants to make sure that they are coordinated. The EDC group may have a
different take on this than Planning.
18) Meet with Durham Economic Development District owners and Durham elected
officials:
Chair Jacobs said that they met with the owners on December 29"' and the minutes should
be coming soon. There is a tentative date to meet with the Durham elected officials at the end
of February. He made reference to the goals, Cooperative Agreements-Durham, and said that
the standards are dysfunctional. This is a key unresolved issue for him. He said that the EDDs
in Efland/Mebane and Durham need to have standards at the same level of simplicity and
predictability as Hillsborough's EDD. He wants to make sure that this moves forward..
20) Bring closure to school capacity issues for SAPFO:
Commissioner Carey said that the collaboration group did something and Rod Visser said
that this item is on the agenda for January 24'h.
Rod Visser said that at the collaboration meeting on November 10`h, it was a consensus
among the Chairs, Vice-Chairs, Manager, and Superintendents that the best approach to take is
to signal the intent to move to the lower class size standards effective with the opening of the
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next elementary school, which looks to be 2008-09, and that this should be footnoted on the
forms until then.
Craig Benedict said that the looming issue related to this is school impact fees. He asked at
what point the Board of County Commissioners would be interested in reexamining impact fees,
There are over 1,400 units coming online in Mebane.. The impact fee schedule is from 2001
and it is using construction standards from the 1990's. He said that this could be added as one
of the potential expenses for the budget because a consultant might be needed or the attorney
could address it.
Chair Jacobs said that the Econarnic Development Commission funded a Cost of
Community Service Study, which revealed just what they thought it would reveal -whether
residential growth pays for itself or whether it keeps the County in a deficit.
Geof Gledhill said that the impact fee ordinance itself requires an annual technical update..
Commissioner Halkiotis asked about the estimated costs for an update and Donna Dean
said that the last one was $56,000.
21) Revision of school construction standards:
Chair Jacobs said that the school collaboration group agreed to take this on and is meeting
on February 13`h,
24-25) Solid waste contract with Alamance County for use of their landfill and pursue
municipal solid waste talks with Alamance County:
There is a meeting with the Chair and Vice-Chair of Alamance County for lunch on January
3151.
26) Retain or adequately replace NC 57 Solid Waste Convenience Center:
Chair Jacobs said that he talked with the Mayor and one of the Town Commissioners last
night, and the sooner they can develop a map that shows where all of the houses are in relation
to the Public Works property and the possible sites, the better.
Purchasing and Central Services Director Pam .)ones said that Roy Wilkerson visited her
office yesterday and said that he is willing to extend the lease for $500 a month with a 60-day
notice clause -both the County to him and him to the County. This will be on the agenda
sometime in February.
Chair Jacobs said that the issue is, they have now stirred up a hornet's nest in Fairview and
they still need the map.
Commissioner Halkiotis said that he had asked staff if they knew where consumers who use
this center were coming from -north or south.. He asked that this information also include how
many Hillsborough residents also use this site. This would be important to know in talking with
Hillsborough.
27) Resolve issues regarding land clearing debris landfills:
Commissioner Halkiotis said that they are continuing to work with this, because it is an
issue.. He wants to work with a proactive approach, in the event there should be another
Hurricane Fran. There has to he an area that the County can utilize to deal with debris. A small
group met last week and told the Manager and Assistant Manager to look at other ways of
approaching this.. For example, a farmer with some extra land could be paid so much a year as
a retainer to reserve 30 acres of space if it is needed for debris..
Chair Jacobs said that the other part is land-clearing debris from subdivisions. Staff is
looking for a site to put a park and have this all-organic decomposition facility.
Commissioner Gordon asked how big this site would be and Dave Stancil said about 120
acres..
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28) Reevaluate siting and sewer requirements of new solid waste headquarters:
Commissioner Carey said that this needs to be done because it also helps to determine how
it is going to affect the affordable housing issue on the Greene Tract. The two may be related.
31) Orange County Durham Tech campus -Monitor the construction of the Orange
County Campus of Durham Tech to ensure that it meets Orange County standards and
also proceeds in a timely manner:
Chair Jacobs said that when they met with Senator Burr's economic development
representative a couple of weeks ago, he suggested that they are going to bring ail community
colleges in the state together on Monday to tell them that they are going to have to work
together for their money, Donna Dean will be going to this meeting.
32) Include green building standards at DTCC:
Chair Jacobs said to add this to the budget drivers and possible expenses,.
35) Animal Shelter:
Chair Jacobs asked if this money is in the CIP and Donna Dean said that planning money is
in the current GIP.. There is also $5 million in later years in the debt issuance schedule for the
construction. It would be an alternatively financed project.
36) Continue to promote the Buy Local Campaign:
Commissioner Gordon said that this is very important,
Chair Jacobs made reference to the item about possible non per-pupil support for the school
systems, and said that there was an incentive to purchase local produce..
Commissioner Gordon said that the Buy Local Campaign was kicked off by bath Chambers
of Commerce. She pointed out that now with the new TTA route, people could get to
Hillsborough from points in Chapel Hill. Information about buying locally could be put at bus
stops.
37) Adopt a form of districts for election of BOCC:
Commissioner Carey would like to bring this to closure by the end of February,
Chair Jacobs said that there is a work session on February 16'h, a meeting on February 215`,
and they could decide on March 2nd
The Board agreed..
38) Ensure that the Mill Creek community health water project proceeds in a timely
manner:
Health Director Rosemary Summers said that the hold up is the state lab's examination of
water samples due to a staff shortage, They are hoping to get all of the samples in the state lab
by the end of March.. There is usually atwo-week turnaround time. They have not found
anything overwhelming or significant yet. There are a few homes with some bacteriological
issues, but this is true across the County.
39j Improve employment diversity:
40) Recruit and select new Human Resources Director:
Yes to 39 and 40,
Candidates are being interviewed for the HR Director.
41) Make it a top priority to include complete information in the BOCC agenda packets
and post it on the website in a timely manner. (Note that if the information is not in the
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agenda packet, it is difficult to get it posted on the website so that members of the public
will have time to review it):
Commissioner Gordon said that this is important for the Board of County Commissioners
and how the public can have access.
42) Increased pace for park development:
Commissioner Carey said that this had something to do with justifying the past bond issues
before going back to the public with another bond.
43) Continue to promote the provision of transit and other transportation options to
the single passenger automobile:
Commissioner Gordon said that she thinks they are doing this, and that they just need to
keep doing it as much as possible.
Commissioner Halkiotis asked to be educated as to why people who advocate public
transportation are chastised by those who promote private use of automobiles. It becomes a
political issue.
John Link referred back to item 4b-41 and the staff comments.. He said that this is always
their goal..
Commissioner Gordon said that she does appreciate when the staff tries to get everything in
really good shape so that it is right when it gets to the County Commissioners.
Other BOCC Priorities
Commissioner Carey asked if the Board wants to continue to have listening sessions that
were started last year. If so, the schedule should be published now. If the Board does not want
to do it, he will attend the sessions alone.
Chair Jacobs said that there were too many of them and maybe they should have only three
or four a year.
Commissioner Gordon said that she thinks there may be some merit to not limiting it to two
Commissioners, especially if there were fewer sessions. Also, it is more complex when it is an
election season.
Commissioner Foushee supports continuing the sessions. She echoes the sentiment as to
who can attend because it limited who could attend.
Commissioner Halkiotis said that if three or more County Commissioners showed up, it
would violate the open meetings law. He wants to be careful with how it is structured.
Commissioner Gordon suggested doing it on an off year. She thinks that all of the County
Commissioners want to get out there and listen to the citizens.
Chair Jacobs suggested thinking mare about whether it should be done during non-election
years or every year and how often, and put it on a Board of County Commissioners' agenda.
He said that the Board never actually endorsed the listening sessions. He would Tike to make a
formal decision.
Commissioner Halkiotis made reference to small business owners who have been
complaining about the difficulty in getting up and going in Orange County. Susan Mellott has
scheduled a group to go to Randolph County to look at a one-stop permitting process to learn
how to help citizens set up a business in Orange County. This would include Environmental
Health, Inspections, and Planning would work as a team, with one person being the case
manager. This would make it more user-friendly to small businesses.
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Commissioner Gordon said that she would be pleased if the BOCC could get through the
items on the BOCG priority list this year.. She wants to be ever mindful of the communication
with the public in terms of process. It is always important to tell the public what they are doing
because they spend taxpayer dollars on behalf of the public. She said that this is a progressive
board that cares about people and when the Board has a success, they should let the public
know.
Chair Jacobs made reference to the Communications goal, in particular the branding of
County publications and services and that there is a standard design. He said that this would
be cost effective and less confusing. Also, combining printing projects for Senior Times and
Recreation and Parks could be more efficient,.
Chair Jacobs made reference to Affordable Housing and said that he would like to see the
Board directing to work more on the issue of mobile homes and mobile home parks, This is a
tremendous aspect of the affordable housing stock, He thinks that they need some strategies
and creative thinking.
Chair .)acobs made reference to Youth under the goals and said that he was thinking they
need to do same. creative work now that the County controls the Sportsplex and how to plug
some of the youth programs and services there, Sharron Hinton could work on this.
Chair Jacobs made reference to the ten-acre lot issue and said that under the ordinance you
can develop aten-acre lot development and then later on it is only the homeowner's association
that would prevent you from further subdivision and it is just a staff review process. This is a
large percentage of the development in Orange County and a huge loophole that people are
exploiting to avoid having to do some comprehensive planning. He would Tike to direct staff to
work on this and bring it back to the Board.
Andy Sachs asked what was needed for the work session on January 315.
John Link said that the staff has made collective notes and they will pull this together and
will work with the Chair and Vice-Chair.
COUNTY BOARDS AND COMMISSIONS
Written InputlUpdates from Boards/Commissions:
Alice Remini, Chair of the Historic Preservation Commission, said that the HPC has a
reputation of being quiet, She said that they actually work really hard and are proud of this.
She spoke about two issues -the irretrievable loss of historic properties and the greater loss of
their context of the rural landscape. The HPC is stressing two approaches in dealing with this
loss -education and partnership. One of their accomplishments during 2Q05 was the approval
of a quick response team whose purpose will be to inspect any property over 50 years of age for
which a prior permit has been requested. They will work with the owner either to save or at
least to protect by photographing and documenting the building before its destruction. The HPC
realizes that much more education will be needed to bring about a preservation outlook in the
County. This past year they worked with a teacher at Cedar Ridge High School who had a
number of his students undertake all reports with older County-born residents, A good part of
their future planning involves working with average citizens of the County, both young and old.
They would also like to have rehabilitation workshops where homeowners can learn about
historically friendly building materials and techniques..
Another educational achievement will be the proposed update of the countywide inventory of
historic resources. They would also like to continue to pursue a heritage scenic corridor
program., In this regard, they are speaking with residents of the Arthur Minnis area, and they
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Commissioner Gordon agreed with Commissioner Foushee and said that the issue is not
just affordable childcare, but quality childcare and that early childhood education is important.
Chair Jacobs said that he, Commissioner Halkiotis, John Link, and Economic Development
Director Dianne Reid met with the Chapel Hill Chamber yesterday, and they are trying to
improve their relationship, He said that this could be something that they could aggressively
pursue as a partnership. They also attended a planning meeting for the Central Orange Senior
Center, and the management of the Sportsplex was talking about daycare. This is another
opportunity.
Chair Jacobs asked if there was any interest in looking at facilities. He made reference to
Durham Tech and said that they did not talk about having any kind of child care facility. There
will be parents that will be attending Durham Tech, and maybe it would be good to include
childcare in County facilities such as court or community college facilities. He said that as they
think of capital projects, they need to examine if childcare should be included.
Gwen Harvey said that they would come back with a proposed charge and composition of
this task force and then have the Board confirm it.
John Link said that it would be a good idea tc keep some quantitative measures in front of
everyone during this process, especially if they are asking the public to get involved. He said
that there is a notorious waiting list for daycare placement at DSS and Child Care Services. He
said that it is a good idea to talk about public buildings having daycare centers. A five-star
daycare center has a rigid set of criteria, and this needs to be discussed thoroughly.
Chair Jacobs said that UNC wants to constitute another advisory group about Carolina
North, and this wculd be a good opportunity to introduce the idea of incorporating child care at
least for the people who work and live at the site.
Commissioner Halkiotis asked about the list of employers in Orange County that provide
some semblance of childcare assistance to their employees. He would like to see this list.
The County Commissioners also asked far the list of employers that employ beneficiaries of
the substantive program,.
9. Follow-up from BOCC Retreat
a) Goals and Objectives
b) BOCC Priorities
Chair Jacobs said that they had previously discussed talking about items that the County
Commissioners wanted to discuss and skipping over those that they did not want to discuss.
Commissioner Gordon asked what they wanted to have accomplished tonight..
Chair Jacobs said that there was some of the County Commissioners that had goals
they had not seen in a while and they wanted them updated. The desired outcome is to have
some clarity of how they relate to what is going on now and beyond.
Commissioner Gordon said that she is not sure what to do with all of these goals
because some dates are in the past and she is not sure what they are going to do tonight.. She
said that it would be difficult to discuss without updated timelines, She suggested flagging goals
that they would like tc update.
John Link said that the staff provided the Board with one page of updated information
with the accomplishments since 2Q02.
Commissioner Gordon said that between now and the budget, they need to look at the
Board of County Commissioners' priorities.
Commissioner Halkiotis said that he looked at the goals and objectives as a historical
document of what the Board of County Commissioners has put together, along with promptings
from various boards and commissions.
Chair Jacobs said that Commissioner Foushee has not had the opportunity to know this
information of the goals and objectives, and he sees this as a refresher for some of them and
new to Commissioner Foushee.
Commissioner Foushee said that she looked at this in a different way, and she put the
goals within the context of the priorities. She said that she looked at this as an opportunity to
determine how the priorities are going to be incorporated in the budget.. She said that she is
thinking about where these priorities are and how they get into next year's budget and she is
interested in what they are going to fund.
Commissioner Garey said that he was hoping that this year that the Manager and the
staff were going to take certain priorities and come up with a plan and the estimated costs of
getting them done. He was worried about staff time and he wants to start with the priorities.
Chair Jacobs said that he just wants to flag goals. For example, under Long Range and
Current Planning, there is a Telecommunications Towers goal, which says, "since the new
ordinance went into effect, there have been no towers proposed that would be a class A special
use permit, but there have been eight class B special use permits." He said that this brings to
mind where they are with the consultant to do the telecommunications siting plan. Chair Jacobs
wanted to know if this is a satisfactory system if everyone is coming in with class B special use
permits so that they do not have to deal with the County Commissioners. He asked if it was a
priority to fund the telecommunications study and what the cast would be. He said that a 350-
foot tower was being proposed by Piedmont Electric Membership Corporation.
Craig Benedict said that the telecommunications goal had two parts and one was to
modify the ordinance to have heightened regulations and the other part was to develop a master
plan on how to limit the total amount of towers and promote co-location. To do that, they could
get a consultant, A consultant has helped the County to review the private sector towers that
have come in. They are suggesting hiring the same consultant to represent the County to help
them identify new locations. He said that a consultant could come in and receive a percentage
of the revenue stream that would come in from the telecommunication providers, or they could
work on an hourly basis ($150-200/hour). He said that Piedmont Electric does want to put up a
350-foot tower and remove the 150-foot tower they have off of NC 86, just north of Stanback
Middle School. The County and the State have been in communication with them to see if there
are other uses for the tower, such as public safety.
Chair Jacobs asked about the frequency of class B special use permits. Craig Benedict
said that originally the telecommunications ordinance said that a tower could go between 150
feet and 200 feet without a class A special use permit if three or four providers were put on the
same tower. If they went over 200 feet, it would be a class A and come in front of the County
Commissioners. At some point, the ordinance was changed to say that a 150-foot tower would
be class A. There was a negative backlash, where instead of promoting co-location on new
towers, applicants would go with a 149-foot tower and maybe put one or two extra spaces on
the tower The positive is that there have been 20 co-locations on towers that have been
approved previously at the 150-foot to 300-foot range.
Chair Jacobs said that in the northern part of the County, there is no cell phone service.
He said that if there is a plan, then the Board can give the go ahead on some towers on
locations where they are needed. This has not been done. Craig Benedict said that what they
have left a placeholder in the ordinance for a Master Telecommunications Plan.
Chair Jacobs asked where the plan was and Craig Benedict said that he has the plan
and he can bring it forward.
Commissioner Carey said that he remembers having discussions about the plan and he
also remembers looking at desirable places in the County for towers, There was a discussion
about whether the County should be in the position of competing with private landowners for the
location of the tower. He did not realize that the plan was never adopted..
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Craig Benedict said that he could bring the plan back in May at the public hearing or
another time, He made reference to competing with the private sector and said that these types
of agreements have been put together throughout the state and they are promoting public safety
and usage.
Commissioner Halkiotis asked where the free market comes into play here. He said that
there is na incentive for providers to put towers in areas where they are not going to make
money. He said that he heard a story recently that someone with a lot of money did not Tike the
cell phone tower that was in the view of his estate and got the company to take it down and
people now cannot have service in that area. He heard this from a citizen last week, but he
cannot verify it.
Craig Benedict said that the industry is looking for Tower towers and they are attaching
them to silos and other structures. He said that he would get the team together, along with
John Link and Geof Gledhill, get the information together on the Master Telecommunications
Plan, and bring it back to the Board.
Regarding the cost, Craig Benedict said that a consultant could represent the County
based on a percentage of revenue or a flat rate of approximately $5,000-10,000.
Commissioner Carey said that this is an example of a priority that got lost.
Commissioner Gordon made reference to the Recreation and Parks tab and said. that
the last Recreation and Parks Plan was 1988.. She said that the parks element would be
updated as part of the comprehensive plan.. She would like to at least get an update to the
payment-in-lieu system.
Environment and Resource Conservation Director Dave Stancil said that the Recreation
and Parks Plan is certainly in need of updating. One thing that the staff has discussed is
creating, in the interim, an addendum to the 1988 parks plan that would allow them to
incorporate the reports that were generated in the Tate 1990's and add the New Mope Rustic
Woodland Trail, wildlife corridors, etc.. This might be a doable interim project to help get the
plan up to speed until the entire plan is updated.
.lohn Link said that Dave Stancil and other County Commissioners have discussed other
major park areas in Bingham and in the north central part of the County. One of the elements
under is discussion is whether the County Commissioners want to continue the path that was
started in 1988, because this plan had some controversy attached to it. This is a budgetary
item because there is a challenge now to properly staff and operate the current parks. He said
that there would have to be same other source of revenue that is not competing directly with the
rest of the operating budget,.
Dave Stancil said that they have talked about trying to look at long-term revenue
streams.
Commissioner Gordon would like to do something to recognize the new parks and
elevate the service level.
Craig Benedict said that he and Dave Stancil hired a consultant about four years ago to
look at the payment-in-lieu issue. The fee right now is for unincorporated areas in the County.
The consultant suggested that when the bond money shakes out and the development of parks
unfolds, that they should contact him again and he would analyze what level of service the
County is aiming for with the monies that the County has committed.
Chair Jacobs said that there is also a strategic plan for the Recreation and Parks
department. He said that he was thinking about this last night when they were listening to the
list of 100 units that have been proposed or approved around Mebane that are in Orange
County. A lot of those impacts are never recovered from any kind of fee, but this is one area
where maybe they can be.
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Commissioner Gordon said that she would like abroad-brush analysis for payment-in-
lieu funds. She said that if there could be a new formula that yields fees more in line with costs,
then they could accelerate the building of park facilities,.
Dave Stanch said that between the addendum to the plan, the facilities that they are
building, and the strategic plan and other documents, it should put them in a good position to
look at a level of service.
Geof Gledhill said that there is nothing about impact fees that requires the County to
look at a national level of service, but the impact fee authorization that Orange County has says
that the level of service you are looking at should be whatever you establish regardless of what
the national level is. Once a level of service is reached for parks and recreation, then you can
set the fees.
Commissioner Halkiotis said that it has been almost a year since they looked at the
Recreation and Parks strategic plan and he said that there was no way that the County could
afford 18-20 staff positions. He wants an updated version of the plan and the timeframe.
Commissioner Gordon said that if they have facility needs and there is money to be
charged for development, then they need to look into this. She said that the County should get
what it is supposed to for the cost of development,
Commissioner Carey agreed with Commissioner Gordon that they should be charging a
higher fee if the level of service indicates it. He recognizes that there must be a technical report
to document that the level of service is to the point where they can raise the fees,
Chair Jacobs made reference to the higher cost of building schools and said that once
they charge the collaboration group to revisit the construction schedules and they come back
with a recommendation, then they can think about a study,
Craig Benedict said that the fee for a consultant for parks would probably be $15,000-
$20,000. Geof Gledhill suggested getting an RFP for the schools that has an add-on,.
Craig Benedict made reference to the school impact fee and said that it was agreed at
60% of the maximum supportable in 2001. They are probably at 40% of the maximum that
could be charged. Commissioner Carey asked if they could use the old technical report and say
that they are going to go up to 80% instead of investing in another report,
Geof Gledhill suggested that it be a short-term measure and that they need new impact
fee information.
Commissioner Halkiotis asked what to put down for the tab on the new school
assessment. Budget Director Donna Dean said that the last Tischler report said that it would be
between $60,000-$100,000. Craig Benedict said that the record keeping and coordination with
both school systems since 2001 has improved greatly and there will be better available
information.
Geof Gledhill said that this is a fee that pays you back and it is an investment.
Commissioner Carey made reference to Completed Goals and the loan pocl, where it
refers to a meeting that was supposed to occur on January 26`h. He asked about this meeting.
Economic Development Director Dianne Reid said that the meeting did occur on the 26'h, but
there was not a quorum of the Board of Directors. The people that were there were very
interested in utilizing the County portion as a starting point for a revived program, She said that
the representatives were from banks and they also felt that their institutions would be willing to
contribute grant funds to a reinvigorated program.. They were all in favor of this new approach.
Commissioner Carey left at 8:56 p.m
Commissioner Foushee made reference to the Human Services tab, under Hispanic and
Latino relations.. This is the first goal, the second page, which is designation of Compliance
Officer.. She said that this has budget implications and she asked how this position relates to
those items for which the County has federal mandates,. Gwen Harvey said that this position is
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within the Human Rights and Relations Department. The intent of having this position in the
Human Rights and Relations Department was to serve as a resource to help all County
departments with coming under compliance, especially those agencies like Health, Social
Services, EMS, etc., who are particularly relying upon federal grant funding.. Commissioner
Foushee asked if the LEP Coordinator could also serve as the Title 6 Compliance Officer.
.)ohn Link asked if this is an existing employee. Personnel Director Elaine Holmes said
that Human Rights and Relations Director Milan Pham's understanding was that this was an
existing position, Commissioner Foushee said that they need to do this formally.
Health Director Rosemary Summers said that they have designated a departmental
compliance officer..
The staff will get clarification on this and report back to the Board,
Chair Jacobs asked about signage under this goal and said that they have not made a
lot of progress in this regard. He said that there was a cost listed from a few years ago, and he
does not know if it is a realistic cost, He asked for someone to come back with a plan.
Commissioner Halkiotis made reference to the Innovation and Efficiency tab and said
that if they were a private entity, the signage would be a top priority. He said that he has
volunteered his time with Inspections because of an event he saw on TV where the private
sector has stepped into the City of New Orleans to deal with the tragedy and allowing their
Inspections people field opportunities to get information on what the city looked like before the
flood, He said that once he concludes the work with Inspections and presents it to the Board
and the Manager, he would like to sit down with Rosemary Summers to look at her inspections
department, He said that Piedmont Electric and other private entities are now using field units
for GPS verification, He said that the County is not being efficient and he would like to prove to
the Board that the County could save money and time in the field, He said that the County is so
far behind the technology curve and he is getting frustrated.
Commissioner Gordon made reference to the Resource Protection and Development
and the water resources element of the comprehensive plan land use element update. She said
that the citizens at the public hearing mentioned how important water resources are going to be,
and she asked when the water resources element was supposed to come in the comprehensive
plan. Environment and Resource Conservation Director Dave Stancil said that they envision
completing the implementation of the groundwater studies, the further assessments that have
been done on surface water supplies, and integrate the two together before doing the water
resources component.. This would take at least a year.
Commissioner Gordon would like to flag this as something that she would like to see
moved along. Orange County has good quality water, but there is not a lot of quantity and the
sooner this element gets going, the better.
John Link said that Dave Stancil needs to speak to what he can and cannot do in terms
of moving this up. Dave Stancil said that other departments would need to be involved and they
would have to look at the impacts of moving it up.
Chair Jacobs said that they asked Dave Stancil yesterday at agenda review to have a
meeting by the spring with the Eno River partners to protect it. There needs to be a
subcommittee set up of the County and Town Attorneys. He does not know about the cost
implications, but there will certainly be staff time implications in the short term.
Commissioner Halkiotis asked to also include under this how technology can impact the
issue of water resources. The Town Engineer measures the level of the reservoir on his laptop,
and the County Engineer goes out with a measuring tape.
Commissioner Foushee made reference to the Human Services tab and said that she
recalls a couple of years ago a conversation about a youth services group and the need to
coordinate all County youth services programs, She asked where this stands. Gwen Harvey
J~7
said that she might be referring to the Summer Youth Leadership Development Institute or
Youth Voices. She said that Sharon Hinton and Cooperative Extension put this together. About
three years ago a challenge grant came from the Triangle United Way that had particular
interest in doing something for youth from the central and northern end of the County. The
challenge grant (approximately $10,000) was used for the first summer youth program. This
program grew to become a construct of the Manager's office, Cooperative Extension, Human
Rights and Relations, and Recreation and Parks. They will be entering the 4~h summer of this
program and they bring in 15 youth, and they would like to expand this.
.lohn Link said that the whole issue of a structure for youth has been around since 1992
when there was a Youth Summit at Orange High School. The outcome of that was that a Youth
Coordinator was requested.. He said that they have some new players trying to address youth
needs such as the Boys and Girls Club in Orange County and the Sportsplex, He thinks the
County needs to continue to focus on youth services in some farm.
Commissioner Foushee said that it seems that the looming unresolved issues are not
looming anymore and they are not where they were four years ago. She would like to
determine how to better use resources that are now available, add more to the outcomes, and
take away from the unresolved issues.
Commissioner Gordon supported what Commissioner Foushee said and said that this is
a good chance to update what they have done for youth services.
Commissioner Halkiotis said that they need to be careful because the seniors get
concerned and upset when they hear about the Sportsplex becoming the end all to solve all
juvenile issues and youth services problems. They may need to do something to meet the
youth needs, but not at the cost of the seniors.
Chair Jacobs said that part of the tension was the talk of the seniors sharing space with
the children.
Commissioner Gordon said that the timing is important since the seniors will probably be
there in the day and the youth would be there later on in the day.
Chair Jacobs made reference to the Joint Master Aging Plan and said that it relates to
the strategic plan for the Health Department, Recreation and Parks, and the strategic plan for
janitorial services. He read from the document, as follows: "Need for additional senior center
staff, operate the new senior centers. Both centers will be larger, have expanded use hours,
and have computerized facility management and registration." He wants to put a number to all
of this because it sounds like someone is assuming that this is all a done deal. John Link would
like to put a number to this also.
Chair Jacobs said that he wants to be careful about asking volunteers to raise money for
County functions, publications, or signage. He said that it is unreasonable to ask senior citizens
to raise money for a County publication, John Link said that he has checked this out with staff,
and there will not be any further staff encouraging seniors or other volunteers to raise money..
Commissioner Halkiotis said that he asked about the publication coordination because
he saw it being done. He wants a report back on all of the publications that County government
is engaged in, the publication budget, and whether the County is being efficient in
communications, He suggested having some scrolling information on TV.
Chair Jacobs said that they could with, the school systems, jointly produce publications
and possibly get a better price from someone who does the printing.
Gwen Harvey said that she followed up into using DTCC and printing options. She
spoke with Wendy Wallace, VP for Publications, and they do two types of publications and they
have a cost effective relationship with two vendors in Durham.
Chair Jacobs asked Social Services Director Nancy Coston about the Workfirst Annual
Report and the concerns about federal cuts. He asked her to track what the federal cuts are
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going to do to the County's programs,. He wants to highlight the ramifications of some of the
cuts.
John Link said that the next step is to pull information together, and as they go through
the budget process, they will try to address those issues related to the budget. Chair Jacobs
suggested taking the materials from the discussion from the retreat and the priorities that were
previously identified and try and put them all into some kind of order.
John Link suggested pooling information from tonight and the retreat and give to
department heads to begin preparing their budgets.
The Board agreed.
With no further items to discuss, the meeting was adjourned at 9:37 p.m..
Barry Jacobs, Chair
Donna S. Baker
Clerk to the Board