HomeMy WebLinkAboutAgenda - 09-12-2006-9aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 12, 2006
Action Agenda
Item No. ~••q
SUBJECT: County-Funded Sustainable Design Elements for Community College Campus
Building
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services & Planning
Department
ATTACHMENT (S):
August 22, 2006 Abstract
MLB Cost Quote for Parking Lot
Alternates
INFORMATION CONTACT:
Pam Janes, (919) 245-2652
Craiq Benedict, (919) 245-2590
Karen Lincoln, (919) 245-2594
PURPOSE: To consider authorizing the expenditure of funds for sustainable design elements
for the Durham Technical Community College (DTCC), Satellite Campus Building One,
BACKGROUND: At the August 22, 2006 Commissioners meeting, the Board received
information regarding the bid amounts and life cycle cost payback of sustainable design
elements that have been bid far the DTCC campus building, Additional information regarding
the affordability of these elements was included in the information discussed during the August
31, 2006 worksession, DTCC has already signed contracts with MLB Construction Company,
the low bidder for the project, However, the specifications required that the contractor hold
pricing for the alternates for 90-days past the .tune 29 bid opening in order far the
Commissioners to determine which elements should be funded and subsequently be
incorporated into the construction contract.
As a reminder, the sustainable design elements, with the bid amount and associated life cycle
cast payback are as follows:
Alternate Sustainable Design Life-Cycle Cost Bid Amount
Element Pa back
Alternate Aluminum Light Shelves Over 40 years $124,000
#2
Alternate Photovoltaic Array Over 40 years $ 16,800
#3
Alternate Domestic Water Solar Over 50 years $ 35,600 ',
#4 S stem
Alternate Rainwater Collection System Over 100 Years $195,000
#5
Alternate Waterless Urinals Less than 5 years $ 700
#6
Alternate Operable Windows Not calculated $ 36,800
#7
Total Bid Cost: Sustainable
Desi n Elements $408,900
Life Cycle Cost (LCC) calculations are based on current rates and capacity of utilities. As
supplies diminish, it is assumed that market adjustments will be made accordingly. The
degree of modification will certainly effect the payback period,
Park and Ride Lot Construction
A 125-vehicle paved park-and-ride lot was bid at $341,000 as Alternate #8, A CMAQ grant will
partially fund the construction cost.
At the Board's request, MLB Construction Services, the low bidder for the project, has provided
cost information as follows for,
• A 125-vehicle gravel lot ($320,830);
• A 75-vehicle, paved lot ($253,650);
• A 75-vehicle, gravel lot ($225,000)
Staff will comment during the presentation of this item about possible future expansion of
parking should additional funding become available,
FINANCIAL IMPACT: County and DTCC staffs have explored the amount of funding that may
be available through the grant program available to Community College campuses statewide far
construction projects. DTCC stands ready to submit grant funding for approximately $375,000,
$204,450 of which supports 50% of the amount of funding for the sustainable design elements
and $170,500 of which represents 50% of the cost of the parking lot development. The parking
lot will be needed by DTCC as overflow parking for their evening classes.
The grant program requires a 50% match, therefore Orange County would be responsible for
providing the additional approximately $375,000, Based on the County's projected debt
capacity over the next four-to-five years, as presented during the August 31, 2006 work session,
this amount could be accommodated through the issuance of additional debt,
Although application does not guarantee success, DTCC reports that the projects ranks well
within the criteria set for grant funding. Information on the outcome of the funding request will
not be received until after the bid expiration date,
RECOMMENDATION (S): The Manager recommends that the Board cite the sustainable
design elements that it wishes to be included in the DTCC project; and authorize staff to notify
DTCC of the contract amendment details.
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: (August 22, 2006
~,/
Action Agent~a
Item No. `-~ b
SUBJECT: County-Funded Sustainable Design Elements for Community College Campus
DEPARTMENT: Purchasing and Central
Services & Planning
Department
PUBLIC HEARING: (YIN) No
ATTACHMENT (S):
CRZ Letter
INFORMATION CONTACT:
Pam Janes, (919) 245-2652
Craig Benedict, (919) 245-2590
Karen Lincoln, (919) 245-2594
PURPOSE: To consider authorizing the expenditure of funds for sustainable design elements
in the Durham Technical Community College (DTCC), Satellite Campus Building One,
BACKGROUND: In November 2005, the Board was presented with a list of sustainable design
elements that could be included in the first building under design for the DTCC Satellite
Campus in Orange County.
Based on bids for the project received on June 29, 2006, Corley Redfoot Zack (CRZ), the
project architect, has provided life cycle cost information on the attached letter and summarized
below:
Alternate Sustainable Desi n Element Life-C cle Cost Pa back
Alternate #2 Aluminum Li ht Shelves Over 40 ears
Alternate #3 Photovoltaic Arra Over 40 ears
Alternate #4 Domestic Water Solar S stem Over 50 ears
Alternate #5 Rainwater Collection S stem Over 100 Years
Alternate #6 Waterless Urinals Less than 5 ears
Alternate #7 O erable Windows Not calculated
Alternate #8 125-Vehicle Park and Ride
Lot
* Life Cycle Cost (LCC) calculations are based on current rates and capacity of utilities. As
supplies diminish, it is assumed that market adjustments will be made accordingly, The
degree of modification will certainly effect the payback period.
DTCC has already signed contracts with MLB Construction Company, the low bidder for the
project. The specifications required that the contractor hold pricing for the alternates for 90-
days past the June 29 bid opening in order for the Commissioners to determine the extent of
additional funding for the sustainable elements. The Alternates funded by the Board will be
incorporated into the Construction Contract with the DTCC as an amendment to the Contract.
FINANCIAL IMPACT:
During long-range capital plan and future debt discussions this past spring, staff identified the
DTCC satellite campus green building initiatives, along with several other County and school
related projects, as either un- or under funded Board priorities. At that time, Commissioners
directed staff to report to the Board at its August 31, 2006 work session regarding the
affordability of all of these projects. Should the Board wish to fund one or more of the
alternates outlined in the chart above, staff will incorporate the corresponding cost into
information being prepared for the August 31, 2006 work session.
The chart below compares the original architect's cost estimates with the actual bid amounts.
(:mm~arison of Sustainable Feature Costs
Sustainable Feature Architect
Estimate Actual Bid
Alternate #2 -Aluminum Light $42,500 $124,000
Shelves
Alternate #3 -Photovoltaic Array $30,000 $16,800
Alternate #4 -Domestic Water $30,000 $35,600
Solar S stem
Alternate #5 -Rainwater $120,000 $195,000
Collection System
Alternate #6 -Waterless Urinals none given $700
Alternate #7 -Operable Windows none given $36,800
Alternate #8 - 125 Vehicle Park & $341,000
Ride Lot ~~~ _ __ __
Total
222, 0
$ 50
$749,900
~'~ This bid reflects the total cost of a 125-vehicle Park & Ride Lot and
does not reflect offsetting grant funds ($111,261) or currently available
County pay-as-you-go funds ($50,000)
Park and Ride Lot
The lowest bid received for the 125-vehicle park and ride lot totaled $341,000. The proposed
lot would serve as off-site parking for the County's downtown campus and would be served by a
County operated shuttle service. The County has approximately $161,000 in available
funding to offset the total cost of the park and ride lot. The chart below identifies those
currently available revenues for construction of the park and ride lot:
Available Funding for Construction of a 125-Vehicle Park and
Ride Lot Located at DTCC Satellite Campus
NCDOT CMAQ Capital Grant $11 t,26t
County Match for CMAQ Grant "~ $50,000
Total Available Funding $161,261
~'~ Funding for fiscal year 2006-07 as included in the Manager's
Recommended 2006-16 Capital Investment Plan
The purpose of the NCDOT Congestion Mitigation and Air Quality (CMAQ) capital grant funds,
outlined above, is to offset construction costs associated with the park and ride lot as well as to
install two transit shelters (one at the lot and one in downtown Hillsborough). The shortfall
between currently available funding and actual bids is about $180,000 ($341,000 bid for park
and ride lot construction less $161,261 available revenue), A major contributing factor for the
difference in projected costs and actual costs lies in the fact that material costs have increased
significantly over the last year to eighteen months -for example, the cost of asphalt used in
paving has increased about 80 percent over the last year,
Some options for closing the gap between bid costs and available funding include building a
smaller park and ride lot of 75 spaces or constructing a gravel lot.
It is important to note that once the lot is completed, the County would need to purchase buses
and annually fund the costs of operating the shuttle service between the satellite campus and
downtown Hillsborough, The future cost impact of the new service will depend greatly on the
number of trips needed to accommodate riders, Staff is analyzing the full cost of the service,
To that end, NCDOT and the Federal Highway Administration have agreed to provide an
additional $297,000 over athree-year period to offset the annual operational costs that are
anticipated to come as the shuttle begins service from the new lot.
The County has been informed by Durham Tech President Phail Wynn that additional funding
may become available far some of the sustainable design elements. A grant program has been
established by the State to allocate additional funds to Community Colleges for construction
projects. Dr. Wynn is a member of the evaluation team that will make the allocations, Further,
due to the favorable bids received for the project, Dr, Wynn indicates that additional funding
may be available within the existing project budget to offset the cost of some of the sustainable
elements. However, while some additional funds appear probable, it is premature to cite the
specific amount. Staff recommends that the Board cite the preferred sustainable design
elements at the pricing stated. The corresponding costs will be included in the affordability
assessment that will be part of the August 31, 2006 work session, along with any additional
information available by that time regarding the specific amount of additional funds that may be
at the County's disposal for this project. The contract for construction of the sustainable design
elements must be finalized by mid-September in order for the contractor to hold the current
pricing.
RECOMMENDATION(S): The Manager recommends that the Board cite the sustainable
design elements that it wishes to be included in the DTCC project, subject to affordability as
determined during the August 31, 2006 work session; and authorize staff to notify DTCC of the
contract amendment details following the August 31, 2006 work session.
~ CORLEY IZEDFOOT SACK L\t
A hi. H 17ECTS • E k G l NF F.R 5• Pt A \~^<ERS
August ii, 2006
Ms. Pamela K. Jones, Director
Pwchasing & Cenh°al 5ervices
Orange County
GLENN D. CORLE1,aA PO BOY SLSI
i rrsi~ieuf. CCO
Hillsborough, NC 27278
Kr:NNEiH E. REUFOOT, AtA
l'in• Prt>idcn;
mARx zACR, alA RF_: Orange County Off-Campus Center Classroom Buikiinl;
vice Prcaldn:: Durham Tedmiail Community Celllege
nun{AEU. rlrn,n,Ensu;r,rE \Naterstone Development, Hillsborough, NC
Priacip;,t CRZ #0506
LavRENCe,v nuncls,AtA CERTIFIED BID TABULATION REVIEW OF ALTERNATES
A=s"cinle
ANDRE,nn.cmmcRSxnNI:„v7,L Deal' Ms. Jones:
tssvd:d:
cxanrrNEE nANLEV,nIn As you know, bids evere received and opened on June 29, 200ti, for the above-
a=c~~+~rr-~ referenced project, 4Ne have attadred a copy of the bid tabulation for your use.
DACID M T.4YLDR, AIA
~t,ed;rrt• We are pleased to report that the lore Base Bid amount of 55,555,000, submitted
xnnxrn,,tENSeN by IvIL.B Construction Services, I,L,C, in addition to Alternate #1 B, the science
Fl`s0t;t"I~ classroom upfit, at $243,000, is the basis for the awrard of the construction
IcENNE-ra E swrx contract behveen DTCC.' and 1~tL.B, the single Prime General Contractor for the
~t.;<".~i,,t~ project.
Alternates #2 through #7 were created at the request of the Orange County
Board. of Conurtissianers to add sustainable elements to the project, and these
elements received individrsal bids, ML.B Construction Services quoted the
following amounts for the alternates:
Alternate #2: 5124,00(1
ro s~»'~~s This alternate adds exterior ahunv»un light shelves to the sorrth and
U,,,p~t H;u vc z~ots-zaes west windows of the building. T1Te alternate also provides an integrated
?_''Z-Cloister court Lighting mntr'ol system with nahual light sensors to hmT off artificial
c,h~~el Hsu. n~ z;t? zztz lights when daylight is adequate The lighting control system was
added to this alternate at the request of thc~ North Caro}uTa State.
Construction Office during their contract document review of the p'roject_
I The original estimated cost for the light shelves was $35,1100 As you can
I see, the lighting control system added a significant amount of money to
the altemate. Our life cVCle cost analysis of this eleLnent shows a
YEARS
pa}-back of over 40 years.
II
Alternate #3: S76,S00
T1Tis alternate adds a photovoltaic system. The electrical power created
tnr91 aot-hssst. Telephone by this system would be fed back to the power grid to su}ply power to
(~»?I .aasa3oK r~x .
w,r,v corlevredEDOtzack. con, the facility. The payback for this system is aver 40 years.
Ms. Pamela K. Jones August S, 200ti
RF: P.eview of DTCC' Alternates page 2
Alternate #-1: ti35,ti00
17,is alternate adds asolar-ass-isfed domestic water heating system. The payback is well over
all years
Alternate ;i5: 5191,000
T1iis alternate adds a raimvatr.r collection and re-use system supplying non-potable water fur
flushing pJmnbi,g fixtures throughout the facility, Tl1e payback on this s}=stem is over '100
years,
Alternate ~6: SiD0
This alternate uses ivatcrless urinals, instead of conventionally plwnbed urinals Approval of
this relatively small added cost ensures that water-conserving urinals will be installed
Depending on usage and rvt3ter and sewer rates, Hie payback un this investment van be lctis
than ~ years.
Alternate 1#': S36S00
This alternate adds operable windows ur lieu of fixed windows in classrooms, Safety
concerns and natural eentilation are considerationsnr acceptance of this alternate.. No
payback numbers were generated since them. is no direct correlation to energy savings.
As you lurow, payback pet°iods will decrease if the cost of providing electr'icih~/gas/water goes; up
significantly, sirrce our life-cycle cost analyses are based on present rates with normal inflation
INe understand Orange Countti='s rnmmitment to sustainable facilities as displayed in past projects,
and we realize that the decision to fund alternates is not purely economic, especially since the high-
perfornnmue system alternates add to the opportwniries for this educational facility to Uecomc a
teaching tool for conservation of energy and water resources.
Alternate #8: 5341,000
Also cretated at the request of the Board of Commissioners, this alternate adds a park and
ride facility to the property adjacent to the proposed dassronm building. ]t is our
understanding that grant-firndirng is available, and that buildung this alternate along with the
rnllege's parking lots offers an oppor'hmitl= to ecinnomize on mobilization and material costs.
It is our understanding that this infornnation will be discussed by the County Cemmnissioncrs wt ihc~ir
August 22rnd meeting. Upon uur hearirng which alternates will be accepted and ttmded by floe
BOCC, we will add those to the constntction contract with D4L.B to be incorporated into the overall
project. Please contact me if you have any questions or cornunents,
Sincerely,
i" Kxr v7eth E l:edfortt, AlA
~"' Vice President
KEP:e~ac/O~Oo-nli
f-nckisuro
cc: Richmd ~~klComai, f'&
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mlb
Construction Services
Thursday, August 31, 2006
Mr. Ken Redfoot
Corley Redfoot Zack, Inc
P O Box 2368
Chapel Hill, NC 27515-2368
via email & Fax 493-7306
RE: DTCC Orange County Off-Campus Center Classroom Building SCO # 050637601
MLB Project #06-031
Deaz Mr. Redfoot,
MLB is pleased to provide the following proposals for Modifications to the original Alternate
#8 -Park-and-Ride Facilities per sketches SK082806A & B dated 8/28/06. All provisions for
the original Alternate 8 remain the same unless otherwise noted;
Alternate 8A- Provide an asphalt parking lot for 75 parking spaces per SK082806A: ADD
$253,650.
Alternate 8B- Provide a gravel parking lot for 125 parking spaces per SK082806B: ADD
$320,830.
Alternate 8C- Provide a gravel pazking lot for 75 pazking spaces: ADD $225,000.
Clarifications to our proposal:
1,) No landscaping is included at the "landscaped islands" - no landscaping shown.
Topsoil and seed included only,
2,) Landscaping atbio-retention azea #2 included to be similar in plant material and
density to bio-retention area #1 based on planting quantity per square foot shown
for Bio retention azea #l.
3.) This proposal remains valid for 30 days.
Respectfully,
MLB Construction Services, LLC
Scott Drebitko
General Manager
sdrebitko@mlbind.com
c~aniFite
MLB Construction Services, LLC MLB Construction Services, LLC
1351 US Highway 64 West, Sulte 104 One Stone Break Road
Apex, NC 27523 Maita, NY 12020
(97 9) 387-4647 (51 a) 269-i 371
FAX (919) 307-1277 FAX (518) 269-7 MLB
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