HomeMy WebLinkAboutAgenda - 09-12-2006-5jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 12, 2006
Action Agenda ,
Item No. __~~_
SUBJECT: Budget Amendment #2
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended INFORMATION CONTACT:
Spreadsheet Donna Dean Coffey, (919) 245-2151
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. National Pollutant
Discharge Elimination
System (NPDES) Grant
Project Ordinance
Attachment 4. Citizens Corps Council
Grant Project Ordinance
Attachment 5. Buffer Zone Protection
Program Grant Project
Ordinance
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year 2006-07..
BACKGROUND:
Health Department
1. At its August 22, 2006 meeting, the Board of County Commissioners approved the
acceptance of $43,346 in Community Health Continuatign Grant funds from the State for
primary care services at the Health Department. These funds, consistent with the amount
received during FY 2005-06, will be used to continue to support a family nurse practitioner
and a laboratory technician for 16 hours per week, and a public health nurse for 20 hours per
week at the Whitted Clinic in Hillsborough. This budget amendment provides for the receipt
of these grant funds. (See Attachment 1, column #1)
2. Late in the 2005-06 fiscal year, the Health Department received grant funds of $7,895 from
the Strowd Roses Foundation to offset costs of the Health Department's HIV program. Due
to the funds being received late in the fiscal year, there was not sufficient time to expend the
funds for their intended purpose -purchase of HIV test kits for at-risk HIV populations and
educational pamphlets and literature racks for community outreach, This budget
amendment provides for the re-allocation of these funds from a deferred revenue account
into the Health Department's budget. (See Attachment 1, column #2)
Planning and Inspections Department
3, At its March 21, 2006 meeting, the Board of County Commissioners approved an Interlocal
Agreement for implementation of the National Pollutant Discharge Elimination System
(NPDES) program for the Town of Hillsborough by the Planning and Inspections' Erosion
Control Division. Under this agreement, the County's Erosion Control Division will implement
this stormwater program on behalf of the Town, and in turn, the Town plans to reimburse the
County for all costs associated with expenses incurred during the implementation of this
program.
During FY 2005-06, the County received $18,500 from the Town of Hillsborough to cover the
first year (October 1, 2005 -September 30, 2006) costs of implementing this program. This
budget amendment provides for the receipt of the $18,500 for Year 1 (October 1, 2005-
September 30, 2006), and for the projected receipt of $57,800 for Year 2 (October 1, 2006-
September 30, 2007) far implementation of this program. (See Attachment 3, NPDES Grant
Project Ordinance)
Emergency Management Department
4, On April 13, 2004, the Board of County Commissioners approved an appropriation of fund
balance in the amount of $208,000 from the Emergency Telephone System Fund to enter
into a contract for field verification of addresses in the countywide GIS system. The Board
approved contract, however, totaled $215,000. This budget amendment provides for the
appropriation of fund balance in the amount of $7,000 from the Emergency Telephone
System Fund fund balance to cover the additional costs of this contract.. (See Attachment 1,
column # 4)
5, On February 9, 2006, the Board of County Commissioners accepted grant funds totaling
$62,000 from the Governor's Office for hosting a statewide conference for Citizen Corps
Councils (CCC) and related volunteer programs, The Emergency Management Department
has been notified of an additional $11,328 in grant funds that are available to support the
Citizen Corps Council and Community Emergency Response Team (CERT) programs within
the County. These additional funds will be used to offset the costs of hosting the
conference. Any funds that remain after the conference will pay for training materials and
supplies in support of the CERT program. This budget amendment provides for the receipt
of these grant funds. (See Attachment 4, Citizen Corps Council Grant Project Ordinance)
6. On August 22, 2006, the Board of County Commissioners accepted grant funds for a state
pass-through grant award of federal Homeland Security funds totaling $48,500, These pass-
through funds will reimburse the University of North Carolina at Chapel Hill, for equipment
purchased for improving the response to critical facilities and key resources in the County.
There is no County match required for the receipt of the State-administered reimbursable
Federal grant. This budget amendment provides for the receipt of these grant funds. (See
Attachment 5, Buffer Zone Protection Program Grant Project Ordinance)
3
Department of Social Services
7 The Department of Social Services has received notification from the State of funds totaling
$26,820 from the At-Risk Medicaid cost settlement for the state fiscal year 2004-2005. The
department plans to use the funds to offset costs of providing services to at-risk students
within the Orange County school system. This budget amendment provides for the receipt of
these funds for the above stated purposes, (See Attachment 1, column #7)
Visitors Bureau
8, On June 13, 2006, the Board of County Commissioners approved an appropriation of
$30,000 from existing Visitors Bureau Fund fund balance to complete two initiatives prior to
the end of FY 2005-06. Due to timing of contracts, the department was not able to
encumber the appropriated funds and the funds reverted to the Bureau's fund balance. This
budget amendment re-appropriates the fund balance to pay for the Visitors Bureau's
Summer 2006 Newspaper Campaign and for the completion of the Visitors Center. In
addition to the above re-appropriation, the Visitors Bureau Board requests an additional
appropriation totaling $30,000 to initiate a Tourism Marketing Campaign, which will involve
building a branding design concept and developing a strategic plan and on-line marketing
program. With the appropriations outlined in this amendment, approximately $203,424
remains available in the Visitors Bureau Fund fund balance, This budget amendment
provides for the appropriation of $60,000 from the Visitors Bureau Fund for the above stated
purposes. (See Attachment 1, column #8)
Library Services
9. The Orange County Library has received funds totaling $5,000 from the Town of
Hillsborough for the local history room. The department plans to use these funds to improve
access to genealogy materials. This budget amendment provides for the receipt of these
funds. (See Attachment 1, column #9)
10. The Orange County Library has received E-Rate funds totaling $3,761 to improve Internet
access for public PC's at libraries in Orange County, There is no County match required for
the receipt of these funds. This budget amendment provides for the receipt of these funds.
(See Attachment 1, column #9)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments.
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Year-To-Date Budget Summary
Fiscal Year 2006-07
General Fund Budget Summary
Ori final General Fund Bud et $163,473,184
Additional Revenue Received Through Budget
Amendment #2 (September 12, 2006):
Grant Funds $64,551
Non Grant Funds $66,863
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
Total Amended General Fund Budget $163,604,598
Dollar Change in 2006-07 Approved
General Fund Budget
$131,414
Change in 2006-07 Approved General
Fund Budget
0.08%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 770.086
Original Approved Other Funds Full Time
Equivalent Positions 69.550
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2006-07 839.636
Attach/m1ent 2
U
ATTAC ENT 3
National Pollutant Discharge Elimination System (NPDES) Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the National Pollutant Discharge Elimination System (NPDES)
Program. Under Phase II of this stormwater program, the Town of Hillsborough is
required to develop, implement, and enforce a stormwater program designed to reduce
the discharge of pollutants from the Town's Municipal Separate Storm Sewer System to
the maximum extent practical. Through an approved Memorandum of Agreement
(MOA) between the Town of Hillsborough and Orange County, the County's Erosion
Control Division within the Planning and Inspections Department will implement this
program on behalf of the Town, The Town will reimburse the County far all costs
associated with human resources, operating and capital expenses that might occur
during the implementation of this program.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors.
Section 3, The following revenue is anticipated to be available during the first two years of this
five-year project:
Lrtergovernmental (Year 1) -Town ofHillsbororrglr $18,500
Lrtergovernrnental (Year 2) -Town of HillsGororrg/r $57,800
Total Revenue $7G,300
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Conunrrnity & Environment -NPDES Crant $76,300
Section 6, The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations,.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10, This project ordinance is in effect until September 30, 2007.
Adopted this 12th day of September 2006.
ATTACHMENT 4
Citizen Corps Council
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted,
Section 1. The project authorized is the Citizen Corps Council Grant as awarded to Orange
County by the Governor's Office of the State of North Garolina. These funds will be
used to cover the cost of the County's hosting of a statewide conference for Citizen
Corps Councils and related volunteer programs.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors,
Section 3, The following revenue is anticipated to be available to complete this project:
Lrtergovernnrental (2005-06) -Citizen Caps Council $62,000
Lrter~overrurrentnl (2006-07) -Citizen CorTs Council $11,.328
Total Revenue $7.3,328
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety -Citizen Corns Council Grant $7.3,.328
Section 6, The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations,
Section 7. Funds may be advanced from the general fund for the purpose of making payments due,
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8, Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until .tune 30, 2007.
Adopted this 12th day of September 2006.
ATTACHMENT 5
Buffer Zone Protection Program
Grant Project Qrdinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following grant
project is hereby adopted.
Section 1. The project authorized is the Buffer Zone Protection Program (BZPP) as
awarded to Orange County by State pass-through federal Homeland Security
funds. This grant provides funding to reimburse the County for facility
surveillance equipment purchased for the Dean Smith Center at the University of
North Carolina at Chapel Hill, which the Department of Homeland Security has
deemed a critical facility.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent, The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the
Department of Homeland Security.
Section 3. The following revenue is anticipated to be available to complete this project
Inters>overreurental (BZPP Srrpplesrerttal frnuls - FY 0.5-06) $SD,000
Lrtergovernurental (BZPP Suppleurerrtal fnurls - FY 06-07) $48,500
Total $98,500
Section 4. There is no required County match for this grant.
Section 5, The following amount is appropriated for this project:
Public Safety - Br~ffi~r• Zoue Protection Program $98,500
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund far the purpose of making
payments due, Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until April 30, 2007.
Adopted this 12th day of September 2006,