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HomeMy WebLinkAboutAging Board Minutes 081611Orange County Advisory Board on Aging Meeting Minutes Central Orange Senior Center August 16, 2011 Present: Leo Allison, Alex Castro Jr., Mary Fraser, Ed Flowers, Haryo Marsosudiro, Katherine Leith, Jeanne Suddarth, Janice Wells Excused: Heather Altman, Peggy Cohn, Thelma Perkins, Mike Symons Staff: Janice Tyler, Director, Dept. on Aging The meeting was called to order by Vice Chair Mary Fraser, in the absence of the Chair, at the Central Orange Senior Center. The minutes of the June 14, 2011 meeting were approved following a motion by Alex Castro and a second provided by Haryo Marsosudiro. There were no agenda changes. In her Directors Report Janice Tyler reported that three (3) Department on Aging Staff participated in the Disaster Preparedness exercise which included a review of methods and procedures as they related to Emergency Preparedness. In honor of September as Emergency Preparedness Month the Senior Centers will host two events to educate the community about how to prepare for an emergency, as well as providing an opportunity for seniors to learn about the Special Needs registry. She reported that orange County residents who owned landlines will get a Code Red call, if an emergency arises. She also reported that shelters are available at both Stanford and Smith Middle Schools in the event of an emergency. Ms. Tyler reported that an additional $1000 of funding has been made available for the Heat Relief Program. These funds will allow Department on Aging (DOA) to provide additional fans and air conditioners for people that need them. Janice Tyler informed the board that she is a member of the IFC Good Neighbor Committee that was formed by the Chapel Hill Town Council to develop and implement plans for the new homeless shelter. Meetings will be held at various locations in Chapel Hill. Implementation of the WebTrac is in process. Weekly meetings are being held with IT to implement the process that will allow for on-line registration for class registration and reserving the facility. The Facility Use Policy has been approved and is ready to be implemented effective Sept. 1. The policy allows for the use of credit cards to pay for facility use. Some groups (less than 15 – 20 people) will be able to use the building for free; the DOA Director will have discretion to approve the usage. Groups will also be able to use the kitchen for additional fee. Staff must be on site when outside groups are using the facilities. Funds received for facility use will go to Orange County Finance for processing. Ms. Tyler reported that the Lunch Program reservation process has been changed to first come – first served. She indicated that the overall lunch program serves about 135 meals per day and the new reservation process has been well received. She also indicated that special funding has been provided by United Way to serve members (up to 10 people) who are disabled and are between the ages of 50 – 60 years old. Board members discussed the number of vacancies on the board. It was determined that there were three vacancies (Leo Allison, Thelma Perkins, and Steve Lackey). The board determined that we only need to appoint one (1) member since both Leo Allison and Thelma Perkins have agreed to be nominated for reappointment. After reviewing the list of available potential applicants, the board decided to invite all of those applicants who were still interested in being appointed, to the next meeting. Janice Tyler led the discussion on the status of the MAP Program. She reported that the interns were doing an excellent job. They have completed interviews of all (22) department heads and the community perceptions of aging survey was distributed(completed 240; 143 are Orange County residents). They are currently compiling the information and preparing the report on the results. More interviews are being planned to get additional input by October 2011. Mary Fraser and Janice Wells reported on the Long Term Care – They indicated that the Long Term Care Roundtable advisory committee did meet. There was some discussion on the survey which resulted in their adding two (2) questions that were designed to capture more information. Long term Care facilities that will participate in the survey include Carol Woods, Charles House, Carillon, and Brookshire. It was reported that Carol Woods alone would need 350 survey forms. Mary Fraser called our attention to the MAP timeline in the handout; and reported that all activities were on schedule. She indicated that it would be updated to reflect any changes we make in the process. The Steering Committee meeting is planned for September 14, 2011. Janice Tyler reported that the team had met with Pat Sprigg, CEO of Carol Woods Retirement Community. Ms. Sprigg has indicated that she would be willing to convene the Steering Committee meeting at Carol Woods and suggested an early morning meeting (8 – 11:00 am) for MAP orientation and to get people’s ideas while everyone is fresh. Full participation by all members will be expected. The overall meeting plan was reviewed and agreed to by the team. Announcement: The Advisory Board on Aging MAP planning committee will meet on August 24, 2011, from 3 – 5:00 pm at the Seymour Center. The Community wide Forum (Public Meeting) is scheduled for October 5, 2011 at Seymour Center. Mary Fraser asked board members to invite the community to this meeting. Janice Wells presented a chart that compared the old MAP objectives/goals with the 8 new MAP goals for 2012 -2017. The board discussed similarities and differences and how the old goals matched up with the new ones. Reports: Haryo Marsosudiro reported for the Friends of the Central Orange Senior Center. He indicated that the new Friends board had been expanded to 18 members. The main focus now is preparing for the Harvest Moon Dance fundraiser scheduled for October 1, 2011. Dancing to a 20 piece band, heavy hors d’oeuvres, and a silent auction are highlights of the event. Tickets are available for $25. Janice Tyler reported that the Seymour Friends are hosting a Yard Sale fundraiser on October 1, 2011at the Seymour Center. Ed Flowers reported that the Adult Day Health Program at the Central Orange Senior Center has turned around. Carol Woods is assuming the bookkeeping responsibilities for the Adult Day Health Program . Home visits are being done and he reported that currently, there are more than 20 people in the Program. He also reported that there are 2 vacancies on the Advisory Committee, and that the chairperson had resigned. Mary Fraser reported for the Adult Care Home and indicated that facilities are available for those in need of help in Orange County. The Senior Tar Heel report was made by Jeanne Suddarth and Janice Wells. They reported that some attendees need county assistance to pay expenses of attending meetings. The next meeting is planned for October 2011. They also reported that on-line surveys are being conducted in legislature to provide information to legislators about community needs. Also, State Senior Games funding has not been decided – may need corporate funding to support this project. There was also some discussion on lack of services provided due to Medicaid dollar shortages because of funding cuts. It was suggested that the new Health Care program may provide some help in attaining services. There being no further business to conduct, the meeting was adjourned at 5:10 pm. Leo Allison