HomeMy WebLinkAboutAgenda - 02-20-2018 8-c - Application for NC Education Lottery Proceeds for CHCCS and Contingent Approval of BA # 6-A Related to CHCCS Capital Project Ordinances
ORD-2018-009
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 20, 2018
Action Agenda
Item No. 8-c
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill –
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment # 6-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS – Lottery
Proceeds Debt Service
Application
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2017-18
debt service payments for Chapel Hill – Carrboro City Schools (CHCCS), and to approve
Budget Amendment #6-A (amended School Capital Project Ordinances), contingent on the
NCDPI’s approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State’s quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill – Carrboro City Schools
(CHCCS) is $198,147. The attached application requests NCDPI to release lottery proceeds in
the amount of $198,000 to cover debt service for projects previously financed for the Chapel Hill
– Carrboro City School system.
Budget Amendment #6-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI’s approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2017-18 for CHCCS long-
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
1
Chapel Hill – Carrboro City Schools ($198,000):
Classroom/Building Improvements ($198,000) – Project # 53025 (Funds will be used to
purchase and install new playground equipment at McDougle Elementary School).
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
From General Fund (PAYG) $1,959,607 $198,000 $2,157,607
Total Project Funding $1,959,607 $198,000 $2,157,607
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Construction/Improvements $1,959,607 $198,000 $2,157,607
Total Costs $1,959,607 $198,000 $2,157,607
Note: The Current FY 2017-18 Budget represents the cumulative budgeted funds for classroom/building
improvements in the Chapel Hill-Carrboro City Schools district since 2009, which is the last time
completed projects funds were closed out. Staff plans to bring recommendations to the Board of County
Commissioners in a future BOCC meeting for closing out completed school and county capital projects.
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill–
Carrboro City Schools is $198,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with
this item.
RECOMMENDATION(S): The Manager recommends that the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #6-A receiving the Lottery Proceeds and the amended CHCCS Capital
Project Ordinances, contingent on NCDPI’s approval of the application.
2
3