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Home My WebLink About2018-038-E IT - TMA Systems change order 1DocuSign Envelope ID: 6E571 D53-1093-46BB-B803-EFCBF1 8D5450 ORANGECOUNTY CHANGE ORDER REQUEST NORTH CAROLINA Date: 1/11/18 Project: Enterprise Asset Management -AMS Change Order No. 001 Department: AMS Department Address: 131 W. Margaret Lane, Hillsborough NC Project: Enterprise Asset Management -AMS Contractor: TMA Systems, LLC Contractor Address: 5100 East Skelly Drive, Suite 900 Tulsa, OK 74135 Effective date of original contract: March 27th, 2017 This change order ❑ increases ❑ decreases the contract time by N/A days. Check here if no impact to contract time E. Will this change order impact the date of substantial completion? ❑ Yes ❑ No. If yes, the amended date of substantial completion is: Full Description of Change: Swapping modules at no additional cost. Going from iServiceDesk to Service Request. Reason for Change: During configuration of the software, the functionality provided by the Service Request module closely aligned with the needs of the department and that of the county staff. Upon further discussion, the vendor, TMA Systems, agreed to swap the modules for us at no cost. Original contract sum: $ 137,622.00 Contract sum prior to this change order: $ 137,622.00 Amount of this change order: $ 0.00 Total sum of the contract including this change order: $ 137,622.00 This change order is executed to amend the contract time and /or contract sum. It shall not be construed to impact the original contract, project, services, or work in any other manner. ❑ cu Sign ed ": �cuted this 29th day of Januar oo�usigned ny: Cusfin. t ier MOC.CF74G4 J_oniractor _ n:;a7w ;sFS77 By: Dustin Taylor President Revised 10/17 By: County Manager Orange County Architect (when retained) By: DocuSign Envelope ID: 6E571D53- 1093- 46BB- B803- EFCBF18D5450 TMASYSTEMS Submitted to: Date January 16, 2018 Mr. Jim Northrup Valid Until February 15, 2018 Chief Information Officer Quote Number RP- 43116 - 1356 -CH Orange County Client Number 1356 200 S. Cameron Street Hillsborough, North Carolina 27278 (919) 245 -2276 jorthrup @orangecountync.gov WebTMA CLIENT - HOSTED SOFTWARE SOLUTION TMA Systems, LLC 5100 East Skelly Drive, Suite 900 Tulsa, OK 74135 800.862.1130 918.858.6655 fax www'tmasystems.com Federal Employment Number: 73- 1554384 Item Description Quantity US Dollars Additional Modules • Service Request Service Request Module - 1500 Named Requestors 1 $ 4,995.00 Subtotal - WebTMA Client- Hosted Software $ 4,995.00 ADJUSTMENTS Item Description Quantity US Dollars • Software Discount Exchange of iServiceDesk for Service Request module 1 $ (4,995.00) Less Adjustments $ (4,995.00) TOTAL COST OF PROPOSED SOLUTION $0.00 TERMS AND CONDITIONS • Software is subject to TMA Systems, LLC License Agreement for the following location(s): Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 • Interface upgrades and compatibility are subject to continued support of associated vendors. • Travel, shipping and handling expenses not included. • Payment is due net 30 days after receipt of software. • Past due invoices will be charged 1% per month. • These prices do not include applicable sales tax. • Third party software not included. • Quotation is for Software, Service and Support referenced on attached Client Profile. • Software is compatible with systems meeting the requirements outlined on the Systems Requirement attachment. • Additional fees may apply for using client contracts versus TMA Systems' standard agreements. TMA Systems, LLC Orange County Ross Powell Senior Account Executive (918) 858 -6678 - office (918) 858 -6655 - fax ross.powell@tmasystems.com Name Title Date TMA Systems, LLC - Confidential 1/16/2018 Page 1 of 1 DocuSign Envelope ID: 6E571D53- 1093- 46BB- B803- EFCBF181D5450 TMASY -1 Op ATE {M MIDDI"YYYY] CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy (ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 918- 743 -8811 CONTACT Patrick Mandeville NAME, RICH & CARTMILL, INC PHONE 91$ ^743 ^8$11 FAX 918 - 744 -8429 2738 East 51st #400 Arc, No, Ext ; Arc, Nu Tulsa, OK 74105 E -MAIL Patrick Mandeville ADDRESS: — INSURERS) AFFORDING COVERAGE NAIL INSURER A, Hartford Fire Ins Co 19682 INSURED TMA Holdings, L.L.0 dba TMA INSURER B:Hartford Casualty Ins Co 29424 Systems, LLC; ACT Systems, LLC Risk Partner, LLC; INSURER C' Maintenance Partner, LLC INSURER D: 5100 E. Skelly Dr., Suite 900 - - - - - - - - Tulsa, OK 74135 INSURER E: COVERAGES CERTIFICATE NUMBER. REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.. - _ TYPE QF INSURANCE ADDL SUBR POLICY NUMBER - POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ., 1,000,000 _1 CLAIMS -MADE OOCUR 38UUNZRO497 09122/2017 09/2212018 DAMAGE TO RENTED 300,040 PREMISES (Ea occurrence) 10,000 _.,_, -�... .. . MED EXP {Anyone person? S 1,000,440 PERSONAL & ADV INJ'_RY ., 2,000,400 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE ,, POLICY PLO �.1 LOC 2,000,044 PRODUCTS - COMP /O OTHER: 'p' AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1.000 000 (Ea accident} ANY AUTO 38UUNZR0497 4912212017 0912212018 BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY {Per accident} S _ X WIRED ,( NON•QWNED AUTOS ONLY A QS ONLY PROPERTY DAMAGE Per accident) S B X UMBRELLA LIAR X OCCUR EACH OCCURRENCE S 4,400,000 EXCESS LIAB1 CLAIMS -MADE 39RHUZR1426 0912212017 09122/2018 AGGREGATE S 4,000,000 DEC X I RETENTION $ 5400 A WORKERS COM PEN SATION X PER OTH- AND EMPLOYER S° LIABILITY YIN 38WEAK9876 09!2212017 49!2212418 .. . STATUTE ER 1,040,440 ANY PROPRIETORIPARTNERIEXBCLITIVB OFFICERIMEMBER EXCLUDED? ❑ NH) NIA E.L EACH ACCIDENT S 1,040,000 (Mandatory In E.L. DISEASE - EA EMPLOYEE If yes, describe under 1,444,444 CF_SCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ I DESCRIPTION OF OPERATIONS r LOCATIONS l VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it more space is required) Orange County P,0. Box 8181 Hillsborough, NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) C 1988 -2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD