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HomeMy WebLinkAboutAgenda - 02-15-2018 Item 2 - BOCC Boards and Commissions Annual Selection Process ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 15, 2018 Action Agenda Item No. 2 SUBJECT: Board of Commissioners - Boards and Commissions Annual Selection Process DEPARTMENT: Board of Commissioners ATTACHMENT(S): Attachment A - Excerpt from the December 4, 2017 Approved Minutes Attachment B - Process for Selection (Revised 12/2017) Attachment C - BOCC Selection Listing INFORMATION CONTACT: Donna Baker, 919-245-2130 PURPOSE: To consider selecting the Boards and Commissions on which Board members would like to serve going forward in 2018. BACKGROUND: The Board discussed the selection process at its November 9, 2017 Work Session and December 4, 2017 regular meeting. The Board decided to change the process for selecting its annual boards and commissions on which they would like to serve. The Board’s selection listing is a working document with possible term limits and the Board may edit as needed at the work session. The proposed selection process, which would begin in 2018, would allow: • Each Commissioner is to have one “save”, choosing one board that they currently serve on (holding an officer position is not an automatic exemption) • Appointments to regional boards are to be no more than 4 years, and appointments to intra-county boards are to be no more than 2 years. • Continue with round robin selection process (as has been done in the past) FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goal impacts associated with this item. RECOMMENDATION(S): The Manager recommends that the Board discuss/select the Boards and Commissions on which they would like to serve. 1 EXCERPT FROM THE APPROVED BOCC MINUTES- December 4, 2017 Attachment A i. Board of Commissioners – Boards and Commissions Annual Selection Process The Board considered voting to approve a selection process for the Board to utilize as part of Board members’ annual selection of Boards and Commissions on which to serve going forward in 2018. Commissioner Jacobs said he was fine with the stipulations, except for the two-year term limit, which he finds insufficient. He said that some of these boards are working in a competitive environment, and it takes more than a year to get up to speed. He said rotating people through is not a good solution. He said most other local governments have representatives serve on boards for years. Commissioner McKee endorsed Commissioner Jacobs’ comments. Commissioner Marcoplos said some board positions can turn over more quickly than others. Commissioner Jacobs said the transportation boards have alternates members which is helpful. Commissioner Rich said she has been an alternate on boards, and after a year of service she still feels very lacking in knowledge. She said some board meetings seem like they are being conducted in a foreign language. She sees merit to both sides of the discussion regarding term limits, and struggles with finding the best solution. Commissioner Price said she has no problem taking out the term limits, but with the round robin process there is no guarantee of anything. Chair Dorosin suggested keeping the two-year term limit for all boards, except for transit related boards, where a two-year term limit would just be recommended. Commissioner Marcoplos suggested a three-year term. A motion was made by Commissioner Jacobs, seconded by Commissioner McKee that appointments to regional boards be no more than 4 years, and appointments to intra-county boards be no more than 2 years. VOTE: UNANIMOUS 2 ATTACHMENT B Process Governing the Selection Process of BOCC Boards/Commissions Assignments –revised 12/2017 1. Each Commissioner is to have one “save” (senior members to go first)-- (choosing one board that they currently serve on and service as an officer is not an automatic exemption) • Appointments to regional boards are to be no more than 4 years • Appointments to intra-county boards are to be no more than 2 years. The round robin process will continue as in the past below: 2. The junior member will then pick one board first in the first round and then least senior members of the Board will choose one board on which to serve (suggestion is to do this alphabetically - by last name) 3. In the second round, the senior member will pick first, and then the other senior members to the least senior member will pick 4. And then it is back to the junior member….. 3 Attachment C BOARD NAME MEETING DATE BOCC MEMBER BOCC Member Currently Serving -2017 BOCC member Serving STATUTORY ABC Board Monthly, Third Tues 8:30 AM- ABC offices in Hillsborough Commissioner Not Required (non- voting member) 2018-2020 Commissioner McKee Board of Health Monthly, Fourth Wed 7:00 PM-at Health Dept in Hillsborough 1 Commissioner Required 2018-2020 Commissioner Burroughs - Member Board of Social Services Monthly, Third Monday- 4:00 PM at DSS offices in Hillsborough 2 appointees Commissioner not required but usually a Commissioner serves 2018-2020 Chair McKee– Member Citizen-Already appointed Community Oversight Board (part of OPC Community Operations Center) Quarterly 1 Commissioner or designee 1 Consumer/Family member 1 Citizen/ Stakeholder (2018-2022) Commissioner Price INTERGOVERNMENT AL and OTHER GROUPS WITH BOCC MEMBERS Burlington/Graham MPO Transportation Advisory Committee 6x/year-(or more as needed) Tuesdays at 5pm in Burlington Requires 1 Commissioner member 1 Alternate Commissioner (2018-2022) Commissioner Jacobs – Member Commissioner Marcoplos - Alternate Chatham Orange Work Group As needed 2 Commissioners (2018-2020) Commissioner Marcoplos Commissioner Rich CHCCS Work Group As needed 1 Commissioner (2018-2020) Chair Dorosin (11/17) 4 Attachment C Community Home Trust BOD Monthly-2nd Thursdays at 6pm at CHT office 1 Commissioner Required (2018-2020) Chair Dorosin Durham- Orange- Chapel Hill Work Group Quarterly- at noon - rotates locations- Durham/ Chapel Hill/Orange County 2 BOCC (2018-2022) Commissioner Rich Commissioner Jacobs Durham Tech Board of Trustees 6x/per year- usually 4th Tuesday of month at 4- 6pm (locations move about) Plus there are committee meetings 2 Appointees– one can be a Commissioner but doesn’t have to be (2018-2022) Commissioner Price – Member Citizen already appointed Family Success Alliance Meets 6x per year-1-3pm Alternates – northern and southern Orange County 2 Commissioners (2018-2020) Commissioner Burroughs Commissioner Marcoplos Fire Chief’s Association of Orange County Bi-monthly – first Weds.- 7pm Commissioner not required as member – but can attend as guest(s) (2018-2020) Commissioner McKee Food Council Meets 1/x per Month ( usually the 1st Monday at 4:30) Alternates between Chapel Hill and Hillsborough 1 Commissioner (2018-2020) Chair Dorosin Go Triangle Board of Trustees Monthly 3rd Wed-12pm in Durham 1 Commissioner (2018-2022) Commissioner Jacobs Go Triangle Special Tax Board Meets every January (more often if needed) in Durham atGoT office 2 Commissioners required (2018-2022) Commissioner Dorosin and Commissioner Burroughs – 5 Attachment C Go Triangle Community Advisory Committee- 6x per year 1 Board of County Commissioners Liaison NA Commissioner Price – 2/6/18 Healthy Carolinians Meets quarterly (3rd Thursdays at 8:30am) Commissioner not required –often same BOCC Member as on the Board of Health (2018-2020) Commissioner Burroughs HOME Program Review Committee“Orange County Local Government Affordable Housing Collaborative (the Collaborative) Quarterly 1 Commissioner Required (2018-2020) Chair Dorosin Intergovernmental Parks Work Group Meets 3 times per year at 5:30pm-at SHSC 1 Commissioner Member 1 Alternate Commissioner (2018-2020) Commissioner Rich –Member Commissioner Burroughs - Alternate Joint Public Safety Training Facility Work Group Meets as needed at ES 2 BOCC (2018-2020) Commissioner McKee and Commissioner Burroughs JCPC (Orange County Juvenile Crime Prevention Council) Meets 6-7x per year (every other month) 1 Commissioner (2018-2020) Commissioner Rich LIWG ( Legislative Issues Work Group) Meets as needed 2 Commissioners (2018) Commissioner Price and Commissioner Marcoplos NACo Voting Delegate I Commissioner Required (2018) Commissioner Price NCACC Voting Delegate 1 Commissioner Required (2018) Commissioner Price N/S BRT (North/South Bus Rapid Transit) policy committee Not decided yet One Commissioner NA 6 Attachment C PFAP Meets monthly- 3rd Wednesday- 1 Commissioner per signatory county (2018-2022) Commissioner Jacobs Solid Waste Advisory Group (SWAG) Meets as needed 2 Commissioners (2018-2020) Commissioner Jacobs and Commissioner Rich Triangle Area Rural Planning Organization (TARPO) Transportation Advisory Committee Bi-monthly- meetings at 12pm, usually in Lee County 1 Commissioner Member 1 Alternate Commissioner (2018-2022) Commissioner Price –Member- Alternate- Commissioner McKee TJCOG Meet 1x per month 1 Commissioner 1 Alternate (2018-2022) Commissioner Rich- Member Commissioner Price Alternate Upper Neuse River Basin Association Bi- monthly at 9:30am- 12:00pm (meets in Butner) One Director Position Two Alternate Positions (2018-2022) Commissioner McKee-Director Commissioner Price – alternate Workforce Development Board – Regional Partnership Meets monthly in Asheboro/Siler City Does not require a Commissioner- usually has been 1 Non-Voting Liaison Nancy Coston – DSS Director Visitor’s Bureau 8:00 am third Wed., monthly, no meeting in July/December 1 Commissioner Required (2018-2020) Commissioner Rich SHORT TERM TASK FORCES/WORKGROUPS 2016 2017 Cedar Grove Advisory Board Meeting Meets at needed – on hold for now 2 Commissioners Commissioner Jacobs and Commissioner Price Future Phase forthcoming Space Study Work Group Meets as needed 2 Commissioners Chair McKee and Commissioner Price In Maintenance Strategic Communications Meets as needed 2 Commissioners Commissioner Rich and In Maintenance 7 Attachment C Work Group OPEN POSITION EX-OFFICIO Hillsborough/Orange County Chamber of Commerce- does not require a Commissioner Chair Serves NC DOT Quarterly Meetings Chair/Vice Chair School Collaboration Meetings Chair/Vice Chair Boards to be decided on/chosen at future work session JOCCA- need to decide whether to continue participation Meets Quarterly in Pittsboro at 5:30pm - 1 Commissioner Or Citizen Boards – Not Meeting at this time Efland Mebane Small Area Plan Implementation Focus Group Not meeting at this time 1 Commissioner Historic Rogers Road Task Force Not meeting at this time 2 Commissioners- Commissioner Price and Commissioner Rich Hollow Rock Park Planning Committee Not meeting at this time- Will take all 4 governmental entities to sunset this group 2 Commissioners Library Services Task Force Has not met since 2009—suggestion to sunset and re- create, if needed at a later date 2 Commissioners 8