HomeMy WebLinkAboutAgenda - 08-22-2006-9b I
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 22, 2006
Action Agen,�la
Item No. y
SUBJECT: County-Funded Sustainable Design Elements for Community College Campus
Building
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services & Planning
Department
ATTACHMENT (S): INFORMATION CONTACT:
Pam Jones, (919) 245-2652
CRZ Letter Craig Benedict, (919) 245-2590
Karen Lincoln, (919) 245-2594
PURPOSE: To consider authorizing the expenditure of funds for sustainable design elements
in the Durham Technical Community College (DTCC), Satellite Campus Building One.
BACKGROUND: In November 2005, the Board was presented with a list of sustainable design
elements that could be included in the first building under design for the DTCC Satellite
Campus in Orange County.
Based on bids for the project received on .June 29, 2006, Corley Redfoot Zack (CRZ), the
project architect, has provided life cycle cost information on the attached letter and summarized
below:
Alternate Sustainable Design Element Life-Cycle Cost Payback
Alternate #2 Aluminum Light Shelves Over 40 years
Alternate #3 Photovoltaic Array Over 40 years
Alternate #4 Domestic Water Solar System Over 50 years
Alternate #5 Rainwater Collection System Over 100 Years
Alternate #6 Waterless Urinals Less than 5 years
Alternate #7 Operable Windows Not calculated
Alternate #8 125-Vehicle Park and Ride
Lot
* Life Cycle Cost (LCC) calculations are based on current rates and capacity of utilities. As
supplies diminish, it is assumed that market adjustments will be made accordingly. The
degree of modification will certainly effect the payback period.
2
DTCC has already signed contracts with MLB Construction Company, the low bidder for the
project. The specifications required that the contractor hold pricing for the alternates for 90-
days past the June 29 bid opening in order for the Commissioners to determine the extent of
additional funding for the sustainable elements. The Alternates funded by the Board will be
incorporated into the Construction Contract with the DTCC as an amendment to the Contract.
FINANCIAL IMPACT:
During long-range capital plan and future debt discussions this past spring, staff identified the
DTCC satellite campus green building initiatives, along with several other County and school
related projects, as either un- or under funded Board priorities. At that time, Commissioners
directed staff to report to the Board at its August 31, 2006 work session regarding the
affordability of all of these projects. Should the Board wish to fund one or more of the
alternates outlined in the chart above, staff will incorporate the corresponding cost into
information being prepared for the August 31, 2006 work session.
The chart below compares the original architect's cast estimates with the actual bid amounts.
Comparison of Sustainable Feature Costs
Sustainable Feature Architect Actual Bid
Estimate
Alternate #2 - Aluminum Light
$42,500 $124,000
Shelves
Alternate #3 - Photovoltaic Array $30,000 $16,800
Alternate #4 - Domestic Water $30,000 $35,600
Solar System
Alternate #5 - Rainwater $120,000 $195,000
Collection System
Alternate #6 -Waterless Urinals none given $700
Alternate #7 - Operable Windows none given $36,800
Alternate #8 - 125 Vehicle Park & $341,000
Ride Lot(')
Totall $222,500 $749,900
This bid reflects the total cost of a 125-vehicle Park & Ride Lot and
does not reflect offsetting grant funds ($111,261) or currently available
County pay-as-you-go funds ($50,000)
Park and Ride Lot
The lowest bid received for the 125-vehicle park and ride lot totaled $341,000. The proposed
lot would serve as off-site parking for the County's downtown campus and would be served by a
County operated shuttle service. The County has approximately $161,000 in available
funding to offset the total cost of the park and ride lot. The chart below identifies those
currently available revenues for construction of the park and ride lot:
3
Available Funding for Construction of a 125-Vehicle Park and
Ride Lot Located at DTCC Satellite Campus
NCDOT CMAQ Capital Grant $111,261
County Match for CMAQ Grant ' $50,000
Total Available Funding $161,261
Funding for fiscal year 2006-07 as included in the Manager's
Recommended 2006-16 Capital Investment Plan
The purpose of the NCDOT Congestion Mitigation and Air Quality (CMAQ) capital grant funds,
outlined above, is to offset construction costs associated with the park and ride lot as well as to
install two transit shelters (one at the lot and one in downtown Hillsborough). The shortfall
between currently available funding and actual bids is about $180,000 ($341,000 bid for park
and ride lot construction less $161,261 available revenue). A major contributing factor for the
difference in projected costs and actual costs lies in the fact that material costs have increased
significantly over the last year to eighteen months — for example, the cost of asphalt used in
paving has increased about 80 percent over the last year.
Some options for closing the gap between bid costs and available funding include building a
smaller park and ride lot of 75 spaces or constructing a gravel lot.
It is important to note that once the lot is completed, the County would need to purchase buses
and annually fund the costs of operating the shuttle service between the satellite campus and
downtown Hillsborough. The future cost impact of the new service will depend greatly on the
number of trips needed to accommodate riders. Staff is analyzing the full cost of the service.
To that end, NCDOT and the Federal Highway Administration have agreed to provide an
additional $297,000 over a three-year period to offset the annual operational costs that are
anticipated to come as the shuttle begins service from the new lot.
The County has been informed by Durham Tech President Phail Wynn that additional funding
may become available for some of the sustainable design elements. A grant program has been
established by the State to allocate additional funds to Community Colleges for construction
projects. Dr. Wynn is a member of the evaluation team that will make the allocations. Further,
due to the favorable bids received for the project, Dr. Wynn indicates that additional funding
may be available within the existing project budget to offset the cost of some of the sustainable
elements. However, while some additional funds appear probable, it is premature to cite the
specific amount. Staff recommends that the Board cite the preferred sustainable design
elements at the pricing stated. The corresponding costs will be included in the affordability
assessment that will be part of the August 31, 2006 work session, along with any additional
information available by that time regarding the specific amount of additional funds that may be
at the County's disposal for this project. The contract for construction of the sustainable design
elements must be finalized by mid-September in order for the contractor to hold the current
pricing.
RECOMMENDATION(S): The Manager recommends that the Board cite the sustainable
design elements that it wishes to be included in the DTCC project, subject to affordability as
determined during the August 31, 2006 work session; and authorize staff to notify DTCC of the
contract amendment details following the August 31, 2006 work session.
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August 8' 20U6
Ms. Pn000la {{. Jones, Director
Purchasing &c Central Services
GLENN cmuo,^u Orange County
csn P() Box 8l81
Hillsborough,oENwonEnEorooT,m^ Dsomu"u �
MARK zxcx, ^u RE: Orange [^mnt` (]8f-Cannpoy [cnh,cC!nssnxnnBuilding
n^',/aidex/ Du/6unuTcc6u)cal [mn/nuoity (u||Cg,
mm/Aa/ n^mmmnm,I'll \\/ahecstoue Development, UiDs6oroo66, N{
8=cip.71 CRZ #0506
uoxcxcswxoxoH,m^ CERTIFIED BID TABULATION REVIEW 0FALTERNATES
xu'u~x
^nuxcvxrxuvCKSxAwK,^m [)oarK1s Jones:
�ym°u
o/AxIcxcFn^xus,uA /\s YOU know, bids neze received and opened ^u June Z4, ZUo6 for the above-
referenced p'vjecLlVchavea1iadhcdacop? nfrhebidtabolahmn6oyournsc
DAVID x TAYLOR,m^
A�`*h'h' VVe are pleased tozepod that the low Base Bid amount vf $5,555,000, Submitted
/mxx,w /ErSEx byKJLB Construction Services, iL[, io addition to Alternate P1B, the science,
A^^«m/' classroom oP8i, utS24J,8O0, is the basis for the unazJnfthe conqUu,hno
RExwrrocm/zH contract between DTC[ and MLB, the single Prio`o General [un/n`ck`/ for tile
project-
Alternates #2 through #7 were created at the. iequest of the Orange Count\
8uardnfCnmousaionrotuadJsuotainablcrienovnbtoL6op/oject, nndthesc
elements received individual bids, I�ALR [uootruchonSCrViCes quoted tile
following amounts [oi the alternates:
Alternate #2: S124 000
o,,x This alternate adds cxterin| aluminum {i�kLsi}c|rcp |vUlrsou(�� and
o`"y'/ uio n( 27ni9z3w west windows of tile building Thc alternate also provides ao into 7/a\ud
222noi*',Co"n lighting control system with natural light Sensors to {un1 off artificial
(myr/ xio N( 27,514-2212 |i&hb when daylight isadequate the lighting cooUn\ syytcco °/a^
added k/ this a|tennnhat the request cf the North Carolina State
Construction Office druin.ty their Contract document run iew of the ploject
The. od | cshnoa�c6 �nx� 6`/ H�c |ickt ��,\rr� v/o� 9�8jkX) ks }�m (au
see, tile U�|lbn� control s�sioni added asigoi6cnoi amount n/ nx"neyh`
the alternate ()ur life c?c}, cost analvsisof [his element shows a
payback n[ over 40Yeats
Alternate #3: $16,800
This alternate adds a photovoltaic »;stecn The electrical pop/mcico(»6
(vi9} 4(n'H5x6ldop|xm"
(//y) 493_73,o^ Fax by this systOoov,Mild be fed back h` the pow,r grid k` supply power hn
nw`y Corte y,cJ foot mCkc^n` the facility ]]�� payha�kk// \bi� sysb.�ui� nv�r40 }'co/s
5
Ms. Pamela K Jones August 8, 2006
RE: Reviero of DTCC Alternates page 2
Altemate #-I: $35,00
Phis alternate adds a solar-assisted domestic water heating system. The payback is well oeet
50 wars
Alternate #5: 519,5,1100
This alternate adds a roinwator collection and rc-use system supple, ink non-potable mater for
Flushing plumbing fixtures throughout the facility The payback on this system is ovm 100
years,
Alternate #6: 5700
this alternate uses waterless urinals, instead of conventionally plumbed urinals Appr oval of
this relatively small added cost ensures that router-conserving w°inals iNill be installed,
Depending on usage and water and scroer rates, the payback on this investment can he lays•,
than 5 years.
Alternate #7: $36,500
Ibis alternate adds operable windows in lieu of fixed windows in classrooms Safehv
concerns and natural ventilation no considerations in acceptance of this alternate No
payback members were generated since there is no direct correlation to energy savings-
As you know, payback periods wi0 decrease if the cost of providing electricit /gas/water goers up
significantly, since our life-cycle cost analyses are based on present rates with normal inflation.
We understand Grange County's commitment to sustainable facilities as display=ed in past projects,
and we realize that the decision to fund alternates is not purely economic, etspecialh since the high-
performance system alternates add to the opportunities for this educational facility to become a
teaching tool for conservation of energy and water resources.
Alternate 418: 5341,000
Also created at the request of the Board of Commissioners, this alternate adds a park and
ride facility to the property adjacent to the proposed classroom building It is our
understanding that grant-f Lind ung is available, and that building this alternate along with the
college's parking lots offers an opportunity to economize on mobitiZation and material costs
it is our understanding that this information will be discussed by the Couch' Commissioners at their
August 22nd meeting. Upon our hearing which alternates will be accepted and funded by the
BOCC, we will add those to the construction contract with ML.B to be incorporated into the overall
project. Please contact me if you have any questions or continents
Sincerely,
y, s /
1--lZx meth F Redfoot, AIA
Vice President
KIT:,", ,0h06-alt
flnrlo�un:•
tt Richard iMcKoncn. I'17.
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Bid Tabulation for the Durham Technical Community College
Orange County Off-Campus Center Classroom Building
DCC# 1499 File# 05-06376-01
Bids Received: June 29, 2006
Single-Prime Bid Min. Add. Alternate mlA Alternate#lb Altemate#2
General Contractors Lic. # Bond Bus. Recd. Base Bid Wood Science Wood/Steel Aluminum
Casework Science Cswk. Light Shelves
J.H. Allen, Inc. 3921 • • • $5,672,000.00 $214,000.00 $251,000.00 S155,000.00
American South 34536 • • • $5,829,000.00 $212,000,00 $224,000.00 S116,000.00
Barnhill Contracting Co. 3194 • • • $5,839,000.00 $208,000.00 $247,000.00 SI07,000.00
R. L. Casey, Inc. 10137 • • • $5,692,214.00 $241,784.00 $108,450.00 $45,324.00
Centurion Construction Co. 12332 • • • $6,199,000.00 $208,800.00 $273,200.00 $54,000.00
Harrod and Assoc. 32"91 • • • $5,776,000.00 $218,000.00 $263,000.00 S 139,000.00
ML13 Const. Services 56418 • • • $5,555,000.00 5205,000.00 $243,000.00 $124,000.00
N. C. Monroe Const. Co. 2393 • • • $5,980,000.00 5240,400.00 $255,000.00 $118,000.00
C.T. Wilson Constriction 2443 • • • $5,611,309.00 5224,380.00 $261,694.00 5126,617,00
Bids as shown above, received at 3:00 pm,Thursday,June 29, 2006,00/w have been checked,validated°a;i�o9rjl�ereby certified as correct.
o ��L ``••"". Q.h nri
WrKe . th foot,AIA 656
14a3a:e31��t
Bid Tabulation for the Durham Technical Community College
Orange County Off-Campus Center Classroom Building
DCC#1499 File#05-06376-01
Bids Received: June 29,2006
Single-Prime Alternate 43 Alternate 94 Alternate#5 Alternate#6 Alternate#7 Alternate#8 Alternate#9
General Contractors Photovoltaic Solar Water Rainwater Waterless Operable Park&Ride Eliminate
System Heating System Reuse System Urinals Window Vents Facilities info Kiosk
1.H.Allen,Inc. $18,000.00 $37,000.00 $205,000.00 $4,000.00 578,000.00 S362,000.00 (S 16,800.00)
American South $8,500.00 $54,000.00 $213,000.00 3700.00 $39,000.00 S355,000.00 ($18,000.00)
Barnhill Contracting Co. 514,000.00 535,000.00 5195,000.00 $500.00 $40,000.00 $351,000.00 ($25,000.00)
R.L.Casey,lnc. $14,240.00 $34,121.00 $166.964.00 $3,121.00 539,634.00 $299,417.00 ($15,765.00)
Centurion Construction Co. $16,700.00 $34,700.00 $192,100.00 $400.00 $38,500.00 5307,700.00 (532,400.00)
Harrod and Assoc. $8,300.00 S28,000.00 $209,000.00 5400.00 555,000.00 $320,000.00 (537,000.00)
vILB Const.Services $16,800.00 535,600.00 $195,000.00 5700.00 $36,800.00 5341,000.00 ($21,500.00)
N.C.Monroe Const.Co. $17,600.00 $35,000.00 $199,000.00 ' (S400.00) $73,200.00 $444,000.00 (521,800.00)
C.T.Wilson Construction $14,950.00 $34,729.00 5193,226.00 ($403.00) $77,577.00 $397,583.00 ($19,777.00)