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Home My WebLink AboutORD-2018-001 Fiscal Year 2017-18 Budget Amendment #5ORD -201 8 -001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 23, 2018 SUBJECT: Fiscal Year 2017 -18 Budget Amendment #5 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): 1. Budget as Amended Spreadsheet 2. Year -to -Date Budget Summary Action Agenda Item No. 8 -f I► 11611.1 a,rrI[a]Z, 90101z11 r,[Q Paul Laughton, (919 )245 -2152 Gary Donaldson (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017- 18 BACKGROUND: Department on Aging 1. The Department on Aging anticipates receipt of an additional $1,350 from Triangle J Council of Governments for the Senior Health Insurance Information Program (SHIIP). Funds will go toward recurring capital items, including a laptop and monitor. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 2. The Health Department has received notification from the State of additional Healthy Communities funds of $3,810 for FY 2417 -18. These funds will be used for Racial /Health Equity training for staff. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 2 Emergency Services 3. The Emergency Services Department has received additional grant funds totaling $35,000 from the N.C. Department of Crime Control and Public Safety related to the 2017 Emergency Management Performance Grant awards. The department plans to use these funds to complete the Emergency Operations Center (EOC), provide additional EOC trainings and exercises, up- fitting an Emergency Services response vehicle, and continuing community outreachieducation initiatives, such as OC Alerts, Five Steps to Neighborhood Preparedness, and the CERT program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 4) Emergency Management Performance Grant ($35,000) - Project # 71049 Revenues for this project: Appropriated for this project: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised EM Performance Grant funds $288,914 $35,000 $323,914 Total Project Funding $288,914 $35,000 $323,914 Appropriated for this project: SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Library Services 4. The Orange County Library has received notification from the Orange County Partnership for Young Children requesting that an additional reading project, called "MotheRead ", be implemented with the use of Smart Start funds. For FY 2017 -18, anticipated Smart Start funds of $61,078 for a reading project, entitled "Time to Read" were approved. This "Time to Read" project provides children, ages 3 -5, enrolled in participating North Orange County child care classrooms, a rich environment by helping teachers, parents, and caregivers build the skills needed to prepare children for success in school. Building upon the Early Education foundation, the literacy educator will now also provide "MotheRead" trainings for the parents of children attending the participating child care facilities. Total Smart Start funding has been reduced to a total of $57,668 for FY 2017- 18. This budget amendment amends the following current "Time to Read" grant project ordinance, and provides for the receipt of the Smart Start funds to create the following new "MotheRead" grant project ordinance: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised EM Performance Grant $288,914 $35,000 $323,914 Total Costs $288,914 $35,000 $323,914 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Library Services 4. The Orange County Library has received notification from the Orange County Partnership for Young Children requesting that an additional reading project, called "MotheRead ", be implemented with the use of Smart Start funds. For FY 2017 -18, anticipated Smart Start funds of $61,078 for a reading project, entitled "Time to Read" were approved. This "Time to Read" project provides children, ages 3 -5, enrolled in participating North Orange County child care classrooms, a rich environment by helping teachers, parents, and caregivers build the skills needed to prepare children for success in school. Building upon the Early Education foundation, the literacy educator will now also provide "MotheRead" trainings for the parents of children attending the participating child care facilities. Total Smart Start funding has been reduced to a total of $57,668 for FY 2017- 18. This budget amendment amends the following current "Time to Read" grant project ordinance, and provides for the receipt of the Smart Start funds to create the following new "MotheRead" grant project ordinance: 3 Library Outreach Literacy Grant - "Time to Read" ($- 28,366) - Project # 71355 Revenues for this proiect: AoproDriated for this Droiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Smart Start funds $61,078 $17,476 $43,602 Friends of OC Library $10,120 $7,190 $2,930 From General Fund $10,000 $3,700 $6,300 Total Project Funding $81,198 $28,366 $52,832 AoproDriated for this Droiect: Library Outreach Literacy Grant - "MotheRead" ($21,766) - Project # 71356 Revenues for this project: Current FY 2017-18 FY 2017 -18 Amendment FY 2017 -18 Revised Literacy "Time to Read" Grant $81,198 $28,366 $52,832 Total Casts $81,198 $28,366 $52,832 Library Outreach Literacy Grant - "MotheRead" ($21,766) - Project # 71356 Revenues for this project: Anorooriated for this oroiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Smart Start funds $0 $14,066 $14,066 Friends of OC Library $0 $4,000 $4,000 From General Fund $0 $3,700 $3,700 Total Project Funding $0 $21,766 $21,766 Anorooriated for this oroiect: SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Social Services 5. The Department of Social Services has received $50,400 of additional revenue from the N. C. Division of Social Services for enhanced adoption services. The funds will be used to enhance agency adoption services. The adoption enhancement program helps to ensure the self - sufficiency of children by recruiting and supporting adoptive families for dependent children. This budget amendment provides for the receipt of these additional funds in the Adoption Enhancement Fund, outside of the General Fund, in FY2017 -18. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Literacy `°MotheRead" Grant $0 $21,766 $21,766 Total Costs $0 $21,766 $21,766 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Social Services 5. The Department of Social Services has received $50,400 of additional revenue from the N. C. Division of Social Services for enhanced adoption services. The funds will be used to enhance agency adoption services. The adoption enhancement program helps to ensure the self - sufficiency of children by recruiting and supporting adoptive families for dependent children. This budget amendment provides for the receipt of these additional funds in the Adoption Enhancement Fund, outside of the General Fund, in FY2017 -18. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY 0 The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 6. The Department of Social Services has received Emergency Food and Shelter funds of $10,333 from the State for FY 2017 -18. These funds will be used to provide general client assistance, mainly rent and utility payments, and to continue to provide adult day care to clients currently receiving it. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Criminal Justice Resource Department 7. The Criminal Justice Resource Department (CJRD) and the Sheriffs Office have worked in conjunction towards having five (5) GPS ankle monitors available for the CJRD's Pretrial Release program. The Sheriff's Office is providing $10,000 in available funds from its Jail Inmate Fund, and the CJRD will contract with a monitoring service compact for the GPS ankle monitors as a permissible use of these funds. These funds will enable CJRD to offer this GPS monitoring option for five defendants at a time for the remainder of the fiscal year who could not afford the associated expense and would otherwise have to remain in custody until their cases were resolved. This budget amendment provides for the transfer of funds ($10,000) from the Jail Inmate Fund to the CJRD in the General Fund for the above stated purpose. With this allocation, approximately $57,200 remains currently available in the Jail Inmate Fund. (See Attachment 1, column 7) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017 -18 budgets in the General Fund by $25,493, increases the Grant Projects Fund by $28,400, increases the Adoption Enhancement Fund by $50,400, and decreases the Jail Inmate Fund by $10,000. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2017 -18. Attachment 1. Orange County Proposed 2017 -16 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: € --dlu- S rtS.M.- S 1 761187 S 259,008 1 S 1 386 5 A 14360,805 S 1 $ S S 1 sr ❑Mmw Mu. General Guvemmerd. $ 27618717 S 49,113 $ 21,687830 $ 21657530 $ S $ S $ S $ S 21087530 R=.. Chl — $ 14.331,974 B 164.715 S 14.496,653 $ 14.545.678 $ S $ S $ 0 Enw0eu_�r SeMde M4I .1, Servkse • m AS Sedal Sends. 1-1110 , d $10,000 fmm S 356154 1 47.505528 S 38541286 $ 1.360 S 510 S S tlI Ag 51.350 cram a2 HoWM DwW* t. .rsc000 Y MivW anwq"cumat r- .Pl�rsmAoDi. rvr4aed n.Wi..,q Fin7ee 1 S 2 039805 S 28131,155 S Orlginak Budget Encumhranca Budget as Amended BuOeol as Am endad T,4,* J C dl W $3,810 W M 135,0551, EC &"% V L"esxyT M T 1M ASylb� ECSigswy Fuca Bred f siih o 64dgC1 dS Am Cn f6 $ $ Carry Forvrards $ Through BOA a4 Goreenmml FOr sHna po)ra+� HeeaaTCm-,mens�es r mar — "Stile Mm ve Pedonneuw G'rm1 f4rcy mapd & Maealea now lrbs ' 14gMMad'pnjrq EMeCremmlFU fd erNence .ftmm ferMtw 31Wle furtln fr[m Oro SINe maMrs,1®ter . fre lBk GPS anxl9 monrtprx erWiege la Through BOA 05 B 1811-175 7of4l Gmw4i Fun ra lelWn 1 279,06608} S 131380Q S 220.989333 S 222,072,577 S 1,3511 IM RewW Rdeam - - 1 393 76000 f 222A8.— fvo�an General Fwd Revenue P 7ases $ 151,567,765 f f 151,567,7M S 151 55T 769 S f S f S S 1 151,557,758 5eke lases $ 2 966,754 $ $ 21660,754 S 23 784 $ $ $ $ $ $ $ $ 23660,T84 License and Permkis $ MAO S S m,000 $ 326.400 $ S $ S $ S $ S 32$,00 IaLegmemmervtml 3 1.035147 S S 9 635.147 S 17,001273 5 1360 S 3.610 S S S S 10358 S $ 17096.?% Charges far S—ic. 1 11551,645 f 17,551,50.5 11,473,445 S I 71,473,448 Invesimerfi Ea In e. $ 266005 $ 263,000 S 265,OM 5 $ - $ - S $ - $ $ $ 265,600 miscellmnsnus $ 2.517625 S 2.817625 S 2,969,011 S 2,969.411 Transfers from Other Funds S gm 606 S 3.755 500 S 3 765.665 S 10,000 $ 5776.600 Fund Balance 9,78906Q S 1.31S,SOQ f 11 o-82 ,36Q 11,143.693 $ 11,103.653 7 f,O General Fund Revenues $ 219 570,033 S 1,313,300 S 226,%69 31 1 $ 222,072,577 j 5 1,3W 1 S kRio $ I S 1 $ $ 10 333 I $ 10 MU I S 222,098,070 € --dlu- S rtS.M.- S 1 761187 S 259,008 1 S 1 386 5 A 14360,805 S 1 $ S S 1 S 74' BOS General Guvemmerd. $ 27618717 S 49,113 $ 21,687830 $ 21657530 $ S $ S $ S $ S 21087530 CemmuntW SeMms $ 14.331,974 B 164.715 S 14.496,653 $ 14.545.678 $ S $ S $ S $ S 14,536,578 Human SONIC" 3 37.556485 S 356154 1 47.505528 S 38541286 $ 1.360 S 510 S S S S 10.333 B $ 38555,775 Pu6kka MAY $ 2%593,9991 S 449705 1 S 2 039805 S 28131,155 S S S 1 1 S 70000 S 28147755 EI:WCMIgr1 $ 104.551:556 S 104,891,505 $ 1,04,961,506 $ $ $ $ $ S $ S 104,95t.508 Transfers Out S 1,600 270 B 7 600 O B 1,821.175 B 1811-175 7of4l Gmw4i Fun ra lelWn 1 279,06608} S 131380Q S 220.989333 S 222,072,577 S 1,3511 570 - - 1 393 76000 f 222A8.— Attachment 1. Orange County Proposed 2017 -16 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revs Isle o mental 691,204 S 691204 1 S Sal.470 35.000 S [6.6mil er Grmvw Mu. Ray.nusa S 614.170 Char ea for S—i... $ 65000 $ 65000 ; li e00 IM vammental ; S $ 69.619 S 5 65,000 Transfer from General Fund f 55 0.76 - S 5 55,476 a3 E—g -fir SeMde N4l .1, Servkse•m 45 Sadel Sends. , =.. ioO from - 3 89.619 1 $ - f - $ S 55,676 MM1Cellase04$ tll Ag -51,350 bam a2 HoWM OwWs t• •w000 W pnwq"...0 ndipld$WAWn ranlpe Cl $1e.119 in ...W i.. aq Fin4le S - Orlginak Budget Encum Mranca Carry Forwards Budget as A..ndad BuOeol as Am endod Through BOA W4 Triangle J Camdl W Goreenmfinl For sH.P $3,610dM HeeMy Cm-ieunl'es 135•Wf1 In EC&"q V Men Qn Lk—y7 M T prppd & Maealea 1M AdVl EMeneanxrlFU fd ECSigswy Fuca er+d 3hWlx runen Ir[m ero Isiiho Mt1eni 9_. 64dgC1 dS Am CniPtf6 Through BOA 95 - $ - $ 50,400 15 - I $ po)ra+� r.n r—M Stile Padorinmlw Grenl f4rcy n.w lrbx ' - INglerRrnd'Vr1rd wNS+cea.fto. fwMtw 61Ne fre fek GPS ankle monrterx mrWiege la 1 ; 2,731 T.r.i Revenues $ 611,$60 S 2.731 f 614,0.11 Ure Rur�W Relmse 1 $ - S - $ 35.000 5 16.6001 $ - f - 1 $ - S 736.377 Jordan Lake Watershed NulrlemGranl S - proy�am $ Grant Project Fund Revs Isle o mental 691,204 S 691204 1 S Sal.470 35.000 S [6.6mil Ray.nusa S 614.170 Char ea for S—i... $ 65000 $ 65000 ; li e00 IM vammental ; S $ 69.619 S 5 65,000 Transfer from General Fund f 55 0.76 - S 5 55,476 S 55.676 - $ 120019 To[ai Revenues $ - 3 89.619 1 $ - f - $ S 55,676 MM1Cellase04$ ; - f - S S $ - 5 $ - S - $ - S - $ - j Transfer from Olh.r Fund. _ S S S 60,619 1 $ - S - $ - $ - $ 50,400 15 - I $ S Appr,p,im.d Fund 8.1ance $ - 5 2,731 1 2,731 f 2,731 1 1 ; 2,731 T.r.i Revenues $ 611,$60 S 2.731 f 614,0.11 S 708.677 1 $ - S - $ 35.000 5 16.6001 $ - f - 1 $ - S 736.377 NCACC E.plVft Wellnl Grant f S Ray.nusa $ CFAT Projune Vehids G muntr r S S IM vammental ; S $ 69.619 S f Elautric Vahide Charoingi Station. - $ - S f S - $ 120019 To[ai Revenues $ - 3 - 3 - 3 89.619 1 $ - f - $ f skqveft Services ; - f - S - f - $ - 5 $ - S - $ - S - $ - f NPOfS Grant MIAs• r f - $ 5 S 60,619 1 $ - S - $ - $ - $ 50,400 15 - I $ E 0=9&Alamance Caeneclar JS Xerl f - f S S NC Tomorrow CDBG M tti- r f - f S S Jordan Lake Watershed NulrlemGranl S - S $ $ Groei M— Fanners GmM f S S Hislonc Resources Invanbm Grant f S S USDA Rural Business R22±=&A &anl S Co. m.olty S.M." $ - f - f $ - $ - ; - f - $ - $ - $ - $ Chdd Care Health - Smart Start 3 5 $ 5CJIWo,J 50 H"SMg Grant j § S Carr6oro Gr—mg Heal1hy Kids Grant S S S H-Ithy Cardimens 5 $ $ HW,M A Wellness Trust Grant S 5 E Semi. Cilizen Health PromoliwMellness' f 135 676 S 2.731 S 138,407 S 146 -157 S 146 -157 CARES Grant - Agmg iMum -Year) $ 734.706 3 339.706 S 3$9.706 5 334,703 D &dal Hea111r , 5i5tarl 81arl 5 Intensive Home Vlsili f S S Medwl Reserve Co - NACCHO Hunan Ri Ms 8 Rdeti.le HUD Grant S 5 5 Senlof CM4W Health Pmmo110n Multi -Yr S 5 5 kmiorN.i Program (Multi—Year)f 8 S Enhanced Child Services Loud SS $ $ $ Diabetes Educeticn Pr ram Mulll Yaar f E E Specialty Cmps Grant f 5 S Local Food Im1mir e. Grant I S S Reducing Heellh Dis eri8es MulfrYr $ 5 $ Gran Tn le P tnilialive Grant Mulli•Yr f 5 5 1.1e<lnin5 kd use I I uve Grant Murg-YELJ S S 5 Emergency Sdutions. an - DSS Multi -Yr $ $ 25.000 $ 26,17(10 FY 2003 Recd AG HPRP Comm— Re nseP m -OSS aMU -Yr f S 10 OQO _ S 10 -00D Susan G Komen Grant S 5 $ BvIWmg Fulum Pmgrarn -M M.$ItWr S S 5 Fwiu Youth O rtunni� OS3 7 m be anamablel S S 5 WIOA Adun Dislocated Worker Gr1-DSS 265,298 f 255,295 S S Oulreadl Libra Time ID RMd-Liteary $ 81,198 ; 81,126 S a1,196 $ 28,386. $ 52,832 Outreach Utwacy MdheRaa&-Ukxary S 21.765 S 21,766 Hazard Miligetion General. Prp�ed $ $ $ Buller Zone Prolecbon ram S 5 S 800 MHz Communicatio— Tranship E E Sere 0. Shcnds • GC4 Gram_ S S S citizen Crops C.—I Grant - _ S $ S COPS 2006 TeOMIC.Qv ram S S 5 COPS 2009 Technol Pr - $ $ $ EM PeAermanoe Grant 8 $ 107114 35.000 S 142,514 2a 18 Homeland Sec-ity Grant - ES S 5 ; 2011 Homeland $e It Grad • ES S $ S Jusace Assisi— Acl OAG)Program $ 5 $ FEMA AsslsWce to Fiiel h;&S Grant 1 5 PUNIC Sa' 107,114 ; 35000 1 142614 Total Eap, -rrdifraes $ 67'186a $ 2,731 1 $ 914,611 5 709,677 ; - S - $ 33,000 1 5 [6.8001 5 - ; - $ - $ 736,277 Adoption €nhancamen! fund Ray.nusa IM vammental ; S $ 69.619 S - S - $ - $ - S 59400 5 - $ - $ 120019 To[ai Revenues $ - 3 - 3 - 3 89.619 1 $ - f - $ 3 - $ 60.00 I S - 1 $ - f 130.019 Ex datum Gemaral Assistance $ 5 S 60,619 1 $ - S - $ - $ - $ 50,400 15 - I $ - S 120619 Attachment 4. Orange County Proposed 2017 -16 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: Jag Inmate Frmd Ravenw$ it u Boad - s • S - i � S - $ ; 122,012 f 10.089 s 79900 Ex ntllL(OL Transfer 4o General Fund S i - 1 10.000 1 1%m er �xw Mu. R=.. Chl — 0E —g--�r SeMde N4 U.1, Servkse•m $$Sadel Sends. 1-1110 , d$10,000f- tll&gng.51.350k a2 HoWM DerWr t• -m000o W anwq"cumat - .Pl�rsmAoDi. rar4ped n .Wi..,q F-I Orlginak Budget Encum Mranca Carry Forwards Budget as Amended BudgCl as Am CSdad Thmugh BOA Wa Triangle JC dlW Goreenmml For sHna $$,910dM H.e YCm-ieuna'es $3kM 1, EC&"q V Mm ve L"asaeyT M T mepd & Maealea 1M ASylb� EManeanmrLFU fer ECSigswy Fuca Bred $hmx Furt�e fr[m tlro �siiho maMU,laeeM . 64tlgC1 dS Am Cn tl Through BOA p9 po)ra+� r mar — "Sties padoenmlw Gmt f4rcy now lrbS ' 'fNglyRpd'prdxt{ arNence .ftmm ewMtw SINe ea'.n fre lSk GPS anxla monrterx erWiege la Ure Reer�W Rdeam pIV- Jag Inmate Frmd Ravenw$ it u Boad - s • S - i � S - $ ; 122,012 f 10.089 s 79900 Ex ntllL(OL Transfer 4o General Fund S i - 1 10.000 1 1%m Attachment 2 Year -To -Date Budget Summary Fiscal Year 2017 -18 General Fund Budget Summary Original General Fund Budget $219,656,033 Additional. Revenue Received Through Budget Amendment #5 (January 23, 2618) 92.837 Grant Funds $216,111 Non Grant Funds $851,293 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,313,300 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $61,333 Total Amended General Fund Budget $222,098,070 Dollar Change in 2017 -18 Approved General Fund Budget $2,442,037 °/6 Change in 2017 -18 Approved General Fund Budget 1 1.11 % Authorized Full Time Equivalent Positions r Original Approved General Fund Full Time Equivalent Positions 892.863 Original Approved Other Funds Full Time Equivalent Positions 92.837 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2017 -18 985.700 Paul: To cover expenditures ($14,408) related to respite services in Department on Aging (BOA #4); to cover reorganization costs ($46,925) of the Department of Human Rights and Relations (BOA #4 Paul: includes the addition of a 1.0 FTE Time - limited Community Health Worker position (BOA #1); includes moving 1.387 FTEs from division of Human Rights and Relations in GF to Housing Fund (1.194 FTEs) and to the Community Development Fund (.193 FTEs) BOA #4.