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Home My WebLink AboutORD-2017-027 Fiscal Year 2017-18 Budget Amendment #3ORD -2017 -027 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 20, 2017 SUBJECT: Fiscal Year 2017 -18 Budget Amendment #3 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary 1 Action Agenda Item No. 8 -b INFORMATION CONTACT: Paul Laughton, (919) 245 -2152 Gary Donaldson, (919) 245 -2453 PURPOSE: To approve budget and school capital project ordinance amendments for fiscal year 2017 -18. BACKGROUND: Department on Aging 1. The Department on Aging has received $4,663 in revenue for the Senior Health Insurance Information Program (SHIIP) from the N.C. Department of Insurance. This is a volunteer driven program that focuses on annual re- enrollment of insurance and helping seniors to better understand their benefits. These funds will be used for recruitment and training of volunteers to help seniors better understand Medicare and aspects related to it. This budget amendment provides for the receipt of these additional funds in FY 2017 -18. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. �i Department of Social Services 2. The Department of Social Services has received $4,219 in resident donations, and based on historical collections, the department anticipates receiving an additional $15,000 in donated funds, all to support the Annual Toy Chest Drive in December. This budget amendment provides for the receipt of these funds, and is budgeted in the Adoption Enhancement Fund, outside of the General Fund. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. The Department of Social Services manages various donation programs including Toys for Tots to assure that any available programs are accessible to all low income families. Visitors Bureau 3. The Visitors Bureau, along with the Board of Directors, has requested an appropriation of $200,000 from its available unassigned fund balance for the following initiatives, in conjunction with its current Plan of Action: • $150,000 for marketing for initiating new campaign with new advertising agency as a result of going out for bid. Transitioning to a new agency, while honoring print campaigns with OUR STATE magazine and Carolina Alumni Review placed under former agency, requires additional funds to be expended over 2017 -18 original budget • $50,000 for increases associated with sponsorships and support of initiatives such as the Orange County Farm App. This budget amendment provides for the $200,000 appropriation from the Visitors Bureau Unassigned Fund Balance. The Visitors Bureau Board of Directors has a policy to maintain a 15% reserve of the Visitors Bureau annual Approved Budget in Unassigned Fund Balance, which for FY 2017 -18 equates to $244,179. With this appropriation, approximately $333,000, or 20% of the approved budget, remains in the Visitors Bureau's Unassigned Fund Balance. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. The Board of Directors, an advisory board appointed by BOCC, meets monthly to study trends and make recommendations. 3 Orange Public Transportation 4. At the October 17, 2017 Orange County Board of County Commissioners regular meeting, the Board approved the Orange Public Transportation Department's application for Rural Operating Assistance Program funds and accepted funding totaling $185,949 for FY2017 -18. This is an additional $16,949 over the FY2017 -18 original budget. The additional funds will be used for additional contract services that will help to expand and enhance the services of the department. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. School Capital Project Ordinances — Orange County Schools 5. Orange County Schools has requested a re- purposing of capital project funds between two of its School Capital Projects in order to cover an emergency replacement of an HVAC system at Efland Cheeks Global Elementary School. This budget amendment provides for the re- purposing of these funds and amends the following School Capital Project Ordinances: Food Services (- $26,000) — Project # 51033 Revenues for this oroiect: Appropriated for this Droiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised Alternative Financing $290,000 $0 $290,000 Two - thirds Net Debt Bonds $198,450 $0 $198,450 From General Fund $301,294 $26,000 $275,294 Total Project Funding 1 $789,744 ($26,000) $763,744 Appropriated for this Droiect: Mechanical Systems ($26,000) — Project # 51029 Revenues for this aroiect: Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised General Renovations $789,744 $26,000 $763,744 Total Costs $789,744 ($26,000) $763,744 Mechanical Systems ($26,000) — Project # 51029 Revenues for this aroiect: A.ppropriated for this project: Current FY FY 2017 -18 FY 2017 -18 2017 -18 Amendment Revised Current FY 2017 -18 FY 2017 -18 Amendment FY 2017 -18 Revised From General Fund $424,500 $26,000 $450,500 Total Project Funding $424,500 $26,000 $450,500 A.ppropriated for this project: Current FY FY 2017 -18 FY 2017 -18 2017 -18 Amendment Revised I!! Equipment 1 $424,500 $26,000 $450,500 Total Costs 1 $424,500 $26,000 $450,500 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Outside Agency — Orange County Food Council 6. This budget amendment provides for additional funding of $25,000 to the Orange County Food Council to serve as bridge funding to the Food Council through the end of the 2017 -18 fiscal year. The FY 2017 -18 Approved Budget included funding of $20,376 to the Food Council, so this additional funding provides a total of $45,376 for FY 2017 -18. This additional funding of $25,000 would come from available Social Justice reserve funds. With this additional allocation, $225,000 remains available in Social Justice reserve funds for FY 2017 -18. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017 -18 budget in the General Fund by $21,612, increases the Adoption Enhancement Fund by $19,219, and increases the Visitors Bureau Fund budget by $200,000. RECOMMENDATION(S): The Manager recommends the Board approve budget and school capital project ordinance amendments for fiscal year 2017 -18. Attachment 1. Orange County Proposed 2017 -18 Budget Amendment The 2017 -18 Orange County Budget Ordinance is amended as follows: Expenditures Support Services $ 14,101,197 $ $ 14,101,197 $ 14,101,197 $ #2. - Social Services - #3.- Visitors Bureau- #4. OPT - Additional intergovernmental #5. Additional funding of $ 14,101,197 General Government $ 21,638,717 Encumbrance $ 21,638,717 Budget as Amended #1. -Aging - receipt of $4,663 anticipate $19,219 in $200,000 Appropriated Fund revenues of $16,949 in $25,000 to the Orange Budget as Amended Community Services Original Budget Ca Forwards Budget as Amended Through 9 in revenue from NCDOI for donations for the Toy Chest Balance formarketing and FY 2017 -18 Rural County Food Council Through BOAd Human Services $ 37,508,468 $ $ 37,508,468 $ 38,209,523 SHIIP program Drive for December (Adoption sponsorship initiatives Operating Assistance from available Social $ 38,214,186 Public Safety $ 25,583,899 $ $ 25,583,899 $ 25,681,449 Enhancement Fund) Program funds Justice reserve funds $ 25,681,449 General Fund $ 104,991,508 $ 104,991,508 $ 104,991,508 $ 200,000 Revenue $ 104,991,508 Transfers Out $ 1,500,270 $ - $ 1,500,270 $ 1,696,770 Property Taxes $ 151,557,768 $ $ 151,557,768 $ 151,557,768 $ $ $ $ $ $ 151,557,768 Sales Taxes $ 23,566,784 $ $ 23,566,784 $ 23,566,784 $ $ $ $ $ $ 23,566,784 License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ 328,000 Intergovernmental $ 16,035,147 $ $ 16,035,147 $ 16,981,543 $ 4,663 $ $ $ 16,949 $ $ 17,003,155 Charges for Service $ 11,551,045 $ $ 11,551,045 $ 11,473,448 $ $ $ $ $ $ 11,473,448 Investment Earnings $ 265,000 $ 265,000 $ 265,000 $ 265,000 Miscellaneous $ 2,817,629 $ 2,817,629 $ 2,967,111 $ 2,967,111 Transfers from Other Funds $ 3,765,600 $ 3,765,600 $ 3,765,600 $ 3,765,600 Fund Balance $ 9,769,060 $ 9,769,060 $ 9,769,060 $ 9,769,060 Total General Fund Revenues $ 219,656,033 $ $ 219,656,033 $ 220,674,314 $ 4,663 $ $ $ 16,949 $ $ 220,695,926 Expenditures Support Services $ 14,101,197 $ $ 14,101,197 $ 14,101,197 $ $ $ $ $ $ 14,101,197 General Government $ 21,638,717 $ $ 21,638,717 $ 21,638,717 $ $ $ $ $ $ 21,638,717 Community Services $ 14,331,974 $ $ 14,331,974 $ 14,355,150 $ $ $ $ 16,949 $ $ 14,372,099 Human Services $ 37,508,468 $ $ 37,508,468 $ 38,209,523 $ 4,663 $ $ $ $ $ 38,214,186 Public Safety $ 25,583,899 $ $ 25,583,899 $ 25,681,449 $ 25,681,449 Education $ 104,991,508 $ 104,991,508 $ 104,991,508 $ 200,000 $ 104,991,508 Transfers Out $ 1,500,270 $ - $ 1,500,270 $ 1,696,770 $ - $ - $ 200,000 $ - $ - $ 1,696,770 Total General Fund Appropriation $ 219,656,033 $ $ 219,656,033 $ 220,674,314 $ 4,663 $ $ $ 16,949 $ $ 220,695,926 $ $ $ $ $ $ $ $ $ $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,278,341 $ 1,278,341 $ 1,278,341 $ 1,278,341 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 230,330 $ 230,330 $ 236,913 $ 236,913 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ $ $ 2,000 $ 2,000 Appropriated Fund Balance $ 118,588 $ 118,588 $ 119,588 $ 200,000 $ 319,588 Total Revenues $ 1,627,859 $ - $ 1,627,859 $ 1,637,442 $ - $ - $ 200,000 $ - $ - $ 1,837,442 Expenditures Community and Environment $ 1,627,859 $ 1,627,859 1 $ 1,637,442 $ 200,000 $ 1,837,442 Adoption Enhancement Fund Revenues Intergovernmental $ $ $ 50,400 $ 19,219 $ 69,619 Total Revenues $ - $ - $ - $ 50,400 1 $ - 1 $ 19,219 1 $ - 1 $ - 1 $ - 1 $ 69,619 Expenditures General Assistance $ $ $ 50,400 $ 19,219 $ 69,619 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2017 -18 General Fund Budget Summary Original General Fund Budget $219,656,033 Additional Revenue Received Through Budget Amendment #3 (November 20, 2017) 91.450 Grant Funds $216,111 Non Grant Funds $823,782 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures Total Amended General Fund Budget $220,695,926 Dollar Change in 2017 -18 Approved General Fund Budget $1,039,893 % Change in 2017 -18 Approved General Fund Budget 0.47% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 894.250 Original Approved Other Funds Full Time Equivalent Positions 91.450 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2017 -18 985.700 Paul: includes the addition of a 1.0 FTE Time - limited Community Health Worker position (BOA #1) L