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HomeMy WebLinkAboutMinutes 06-13-2017-2APPROVED 9/5/2017 MINUTES BOARD OF COMMISSIONERS BUDGET WORK SESSION June 13, 2017 7:00 p.m. The Orange County Board of Commissioners met for a Budget Work Session on Tuesday, June 13, 2017 at 7:00 p.m. at the Whitted Building, in Hillsborough, N.C. COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs, Mark Dorosin, Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: Staff Attorney Anne Marie Tosco COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Dorosin called the meeting to order at 7:02 p.m. 1. Discussion with County Departments within the following Functional Leadership Teams (FLT), including Operations and Fee Schedule Changes: Commissioner McKee introduced Gail Abrams, the retiring Director of the Piedmont Wildlife, and Joshua Starling, the new Director. Commissioner Marcoplos said he sent out an email about the "We are still in" petition, as related to climate change, and said the wording of the petition was nearly identical to the resolution passed by the Board of County Commissioners (BOCC) last week. He recommended that the BOCC sign on to the petition as part of its resolution. Commissioner McKee said he is happy to do so as long as the vote is done in a public meeting, and not over email. Commissioner Price echoed Commissioner McKee. A motion was made by Commissioner Rich, seconded by Commissioner Marcoplos to add signing on to the "We are still in" petition. VOTE: UNANIMOUS Travis Myren noted the following items at the Commissioners' places: White sheets: two corrections to fee schedules for Solid Waste and Animal Services. Single green sheet: created at the request of the Board of County Commissioners about the CIP process. Green sheet with attachments: list of proposed amendments to the budget Chair Dorosin asked the members of the Human Services Functional Leadership Teams to introduce themselves. Travis Myren made the following PowerPoint presentation: Budget Work Session #3 Human Services 2 Community Services CaIjital Investment Plan June 13, 2017 Richard Whitted Meeting Facility Human Services (Functional Leadership Ranking Form, Pg. 535) • Aging, Pg. 41 • Total expenditure budget - $2,072,869 • Assistive Listening Devices for each Senior Center - $7,200 • Living wage increase for In -Home Aide contracts - $3,619 Commissioner Price asked if the requested, but non - funded items, could be identified. Janice Tyler, Department on Aging Director, said there were furnishings and an administrative position that were not funded. Paul Laughton, Finance and Administrative Services, said many departments have decreases in the recurring expenses line item. Commissioner Price asked if there was more information about the unfunded administrative position. Janice Tyler said the position was to increase the Volunteer Connect Coordinator position from 20 hours to 40 hours per week, due to bringing the training component of Project Engage in house. Commissioner Rich referred to page 46, and the number of calls responded to on the aging transition helpline. She asked if more information could be provided about this helpline. Janice Tyler said a social work team staffs this helpline, from 9:00 a.m. to 4:00 p.m., on weekdays. She said this helpline receives 3000+ phones calls per year, and is an aging helpline. She said it is paid staff, and there are Chinese and Spanish helplines as well. Commissioner Jacobs asked how staff would respond to a caller seeking advice on home repairs. Janice Tyler said staff does not recommend vendors, but if the caller is low income they are referred to the Housing department. Commissioner Jacobs asked if there is a way to coordinate with Economic Development to create a list of area providers (plumbers, electricians, etc.), without stating a preference. Bonnie Hammersley said within the recommended budget, there is a position in the Housing Department that will coordinate these types of requests, with a list of preferred vendors. Travis Myren resumed the PowerPoint presentation: Cardinal Innovations, Pg. 93 (2 graphs) • Total Maintenance of Effort (MOE) funding - $1,355,974 • Reallocation of $177,000 from UNC Hospital • County programs and services • Mental Health Liaison for Court Involved Youth - $35,266 • Behavioral health study in Public Health - $80,000 • Contracted services • Freedom House lab services and medication for indigent patients -$80,500 Commissioner McKee referred to the two group homes and asked if progress is being tracked. Travis Myren said yes. He referred to the contracted services on slide 3, where New Destinations is the housing program. He said there is an on site program manager there to insure bills are paid and utilities current. Rick Bruton from Cardinal Innovation said rates have been renegotiated with the existing provider, who will now remain and continue to provide services. Chair Dorosin asked if the enhanced rate means that Cardinal Innovations is going to pay providers more in order to keep the facilities open. Rick Bruton said yes. Chair Dorosin referred to the first slide - contracted services - where there are two Department of Social Services (DSS) line items at the bottom. He asked if these services are paid to DSS and then contracted out, or if these services are in- house. Travis Myren said these are contracted providers through Cardinal Innovations, but serving DSS clients. Nancy Coston, DSS Director, said these services may or may be contracted through Cardinal Innovations. She said the goal is to find the best fit to provide these needed services, and it is still a work in progress. Commissioner Price asked if there could be clarification provided regarding allocation from the University of North Carolina (UNC). Travis Myren said those were funds that were going to the hospital for services provided in the emergency room. He said these services will still be provided, but written off as bad debt if a patient is unable to pay, rather than using MOU funds. Commissioner Price asked if there is a cap that the hospital will accept. Travis Myren said no. Commissioner Burroughs referred to the behavioral health study and asked from where it was generated. Dorothy Cilenti, Interim Health Director, said the Health Department originally requested a physician in its budget, but decided on a consultant first in order to determine how best to serve children in the school systems. Travis Myren resumed the PowerPoint presentation: • Child Support Services, Pg. 95 • Total expenditure budget - $1,062,393 • No significant budget changes Commissioner Rich asked if page 96 could be further explained. Erica Bryant, Deputy Director of Child Support, said the collected monies go to the families, unless they are receiving Temporary Assistance to Needy Families (TANF), in which case the funds go to reimburse the State. She said the statement on page 96 meant that, during the recession, many obligations were reduced to a lower amount; and many families have not recovered since then, and the obligations remain lower than they should be. Commissioner Rich asked if the levels have come back up since recession. Erica Bryant said the money is given to the families successfully, and the number of support collections has steadily increased; but the amount due has remained low. She said in very recent months, some obligations have begun to rise again, but this is not happening across the board. Travis Myren resumed the PowerPoint presentation: • Health Department, Pg. 362 • Total expenditure budget - $9,854,522 • Finance and Administrative Services Division • Secure patient voice and texting system - $13,844 Pi Appointments, exam reminders, transportation assistance • Dental Health Division • Revenue reduction due to increase in self pay /sliding scale patients compared to Medicaid and commercial insurance - $49,449 • Health Promotion and Education Services Division Language and interpreter services due to increased demand - $5,650 Family Success Alliance • New cohort of 90 children entering pipeline (Kindergarten Readiness Camp) • New cohort of 45 families served by navigators; 120 total families enrolled (serving approx. 360 children) • Total FY2017 -18 increase of $269,406 • General fund contribution - $47,688 • Medicaid Maximization Funds - $216,404 • Total general fund contribution - $547,891 Commissioner McKee asked if there could be a presentation /update this fall on the Family Success Alliance (FSA). Commissioner Jacobs said the previous Health Director met with the Board last fall, and mentioned there was going to be an aggressive approach to secure more grant funds for FSA. He asked if any grant funds are reflected in this budget. Dorothy Cilenti said one of the identified resources is the Keenan Charitable Trust, and the Health Department is in conversation with them for some possible funds in 2018. She said there have been private cash and in -kind donations, and other grants are being pursued, including a relationship with UNC. She said this will all take some time, but she is hopeful. Commissioner Jacobs asked if a full update on this could be included in the presentation in the fall, as well as expected funds for 2018. Commissioner Price suggested that the success results of FSA be used as a promotional tool to secure more grant funding. Dorothy Cilenti said that is a wonderful suggestion, and there has been some media coverage lately on the FSA. Travis Myren resumed the PowerPoint presentation: Environmental Health Division — Fee table page 555 • Final year of full cost recovery implementation Temporary personnel increase for Wastewater Treatment Management Program (WTMP) inspections - $18,375 Lab services increase due to increased demand - $15,000 ■ Personal Health Services Division • Contracted Audiologist - $77,597 funded by State and off - setting revenue • Medicaid revenue increase — ($39,983) • State revenue increase for family planning, refugee health, speech and hearing - ($146,332) Chair Dorosin asked if there could be clarification about the part -time position. Dorothy Cilenti said this would be a seasonal position. Chair Dorosin asked if this is one person. Dorothy Cilenti said they may be inspectors from other counties that want extra work, and some are retired inspectors. Travis Myren resumed the PowerPoint presentation: • Housing, Human Rights & Community Development, Pg. 374 • Total expenditure budget - $6,055,782 • Administration Division • No significant budget changes Housing Choice Voucher Program • Housing Rehabilitation Specialist to assist with required inspections - $53,622 to start on 1/1/18 Community Development Division — Recognize two (2) new grants for urgent repair and housing rehabilitation from the North Carolina Housing Finance Agency - ($325,000) — Housing Resource Coordinator to coordinate and support rehabilitation programs - $32,222 to start on 1/1/18 — Housing displacement funds to promote housing stabilization and prevent homelessness - $67,778 Technical amendment to add funds with offsetting expense reduction Commissioner Marcoplos said Habitat for Humanity had funds, and asked if there are other funding sources. Annette Moore, Interim Housing, Human Rights, and Community Development Director, said there are other sources: HOME monies; Urgent Repair monies from the County; and two North Carolina Housing Finance Agency grants. She hopes these funds will be pooled and leveraged against the community partners, so as to avoid doing double duty. Commissioner Marcoplos asked if the grant total of available funds is known. Annette Moore said she will find out and send information to the Board. Commissioner Jacobs asked if the number of section 8 holders in Orange County is known, and how many people are waiting. Annette Moore said there are 623 vouchers, and of those vouchers there are 558 people who have vouchers, and there are 42 vouchers on the street, meaning those who are looking for housing. She said some of the vouchers are being saved, because starting on July 1 there will be a "homeless" preference in the Section 8 Administrative Plan. Commissioner Jacobs said there is a good chance that the federal government will cut Section 8 funding, and asked if the County has any contingency plan. Annette Moore said there may be a decrease in the housing choice voucher funds in 2018, and the Housing Resource Coordinator will incentivize landlords, as well as educate landlords about the program to increase the pool of landlords. Commissioner Price asked if the items being cut from the requested budget could be identified. Annette Moore said her department requested a housing displacement fund of $100,000, and received $67,000. She said that fund is used to intervene when people are going to lose their housing, as well as looking at obstacles to getting housing. Commissioner Price said the federal government makes her nervous. Travis Myren said staff will keep the Board posted on the fund. Commissioner Jacobs said since this is a new fund, it would be reasonable to see how it works, and amend the budget via the social justice fund if necessary. 6 Chair Dorosin said some of the rehab funds have restrictions, and he asked if there is any pot of funding that is flexible in its use. Annette Moore said the County funds are flexible. Commissioner Price said she would like a report half way through the pilot program, and to let the Board know if more funding is needed. Travis Myren resumed the PowerPoint presentation: ■ Human Rights and Relations Division — No significant budget changes Library Services, Pg. 392 • Total expenditure budget - $2,243,717 • No significant budget changes Lucinda Munger showed them a version of the "Wi- Fi- to -go" product that they use in their rental program. She thanked the Board for its support of this program. Commissioner McKee asked if demand for this product is greater than the availability. Lucinda Munger said yes, which is an ongoing problem. Commissioner McKee asked if Lucinda Munger knows how many units would be needed in order to modify the waiting list. Lucinda Munger said she could talk to Jim Northup and report back to the Board in the fall. Commissioner Rich said she spent time with Google last week, who is aware of and supportive of this program. Lucinda Munger said the demand can probably never be met. She said it is not the cost of the product, but rather the subscription service that is the on -going expense. She said there are grant funds available for the units, but not for the subscription service. Commissioner Jacobs supported Commissioner McKee's comments, and said he would like to have an idea of what the County could fund to try and meet more of the demand. Commissioner Price asked if an update could be provided on the Southern Branch Library. Bonnie Hammersley said this will be provided during the capital review. Travis Myren resumed the PowerPoint presentation: • Social Services, Pg. 465 • Total expenditure budget - $18,762,040 • Administration Division • No significant budget changes Child and Family Services • Second Family Program Expansion to mentor and transport youth to employment and fitness activities — ($112,538) o Add three (3) 0.5 FTE staff o All costs are reimbursed by the Foundation • Two time limited Child Welfare Social Workers (six months) to assist with transitioning Child Welfare programs to NC FAST system - $33,000 net cost • Living wage increase for In -Home Aide contracts - $40,425 Commissioner Price asked if there are services available for foster children who are aging out of the system at age 18. Nancy Coston said there are a number of services available. She said federal rules have changed, and 18 year olds are allowed to voluntarily continue their involvement with DSS. She said children can remain in foster care, or the equivalent funds can be used towards rent, or establishment of an independent life. She said any plan is done in conjunction with the child and the social worker. She said there is an independent living program to teach life skills to middle to upper teenagers. Travis Myren resumed the PowerPoint presentation: ■ Economic Services Food and Nutrition /Employment and Training revenue increase ($340,000) • Staff salaries • Participant Expenses ■ 7 of 16 participants (44 %) are employed outside of the program • Navigator position with Durham Tech ■ 72 contacts leading to 141 course enrollments Revenue increase for the DSS client operated cafe — ($21,000) Public Assistance • Transfer expense and revenue for medical transportation to Orange Public Transportation Department — ($55,000) Subsidy • Remove expense and revenue ($1,000,528) related to Smart Start Subsidy for Child Day Care • State will make payments directly to providers in FY2017 -18 Non - Departmental, Pg. 407 • Total budgeted expenditures - $1,418,326 • See Outside Agency recommendations • No additional significant budget changes Community Services (Functional Leadership Ranking Form, Pg. 533) • Animal Services, Pg. 52 • Total expenditure budget - $2,153,392 • Administration Division • Microchipping included in the adoption package for cats and dogs, increasing adoption fee by $5 to $20 • Increase the Out of County surrender fee from $50 to $60 • Animal Shelter Division • Increase in boarding fees • Regular boarding - $2 increase to $12 per day • Quarantine and court ordered boarding - $3 increase to $18 per day • Horses and other large animals — new $25 per day fee • Animal Control and Protection Division • Municipal service revenue changes • Carrboro — increase of $6,936 due to average staff costs • Chapel Hill — decrease of $1,092 due to staff cost 8 o Hillsborough — increase of $10,228 due to call volume and indirect costs • Increase in the in -field surrender fee of $15 to $25 Commissioner Price asked if the increase in fees will deter people from surrendering animals. Bob Marotto said the department works with people to make a payment plan, and the department would never turn anyone away. Commissioner Jacobs asked if there is an update on animals that are raised for fighting purposes. Bob Marotto said dog and cock fighting is an ongoing issue and battle, and the department works with partners outside of the County as well. Commissioner Jacobs asked if this problem has decreased at all. Bob Marotto said that is unknown and it is an ongoing battle, and he believed more of this has gone underground. Bob Marotto said a piece of public art will be added to the Animal Services facility on June 29tH Travis Myren resumed the PowerPoint presentation: • Cooperative Extension, Pg. 101 • Total expenditure budget - $384,280 • Loss of Farm to Fork Event (to Chatham County)— expense and revenue decrease of $24,500 • Increase hours of an existing administrative support position - $14,437 Department of Environment, Agriculture, and Parks & Recreation ( DEAPR), Pg. 122 • Total expenditure budget - $4,064,865 • Community Center Reorganization - $56,559 net new funding • Reallocate funds previously used for Coordinator • Contracted operations with Neighborhood Associations • Associations hire Center Coordinator, temporary staff • Total Community Center appropriation - $260,435 • Cedar Grove Community Center $89,609 • Efland Cheeks Community Center $85,881 • Rogers Road Community Center $84,945 Commissioner Price asked if all three community centers should receive an equal amount of funds. Travis Myren said all requests were fully funded. David Stancil, DEAPR Director, said the personnel and recurring capital costs are the same at all three centers, and the difference arises in the requests for operating costs. Travis Myren resumed the PowerPoint presentation: Recreation Program Assistant - $50,212 • Assist with tournament programming at Soccer.com • Family Success Alliance collaborative work • Funded by increasing recreation fee revenue projections — ($64,843) 9 Chair Dorosin asked if next year's budget presentation could contain a line pertaining to net cost. Commissioner Jacobs asked if there is a planned expansion of the soccer complex. David Stancil said this process is in the preliminary stage of design bubble concepts. Commissioner Jacobs asked if the soccer community is a part of the discussions. David Stancil said this is a possible. He said the big questions will center on the desired investment and the desired surface for the facility. He said these questions are very tied up in the potential for partnerships with soccer organizations and local governments, and there is a lot of communication with these soccer organizations. Commissioner Jacobs suggested speaking to the Town of Mebane about its possible participation. David Stancil said many people from Mebane do use fields. He said Chapel Hill has been successful at re- tasking the fields at Homestead Road, with the support of some soccer organizations. Commissioner Jacobs asked if there is an update on the payment in lieu study. Craig Benedict, Planning Director, said it is a two -phase project, and part of the first phase was connected to the DEAPR master plan. He said that plan now needs to contain some capital facility level of service, and then costs can be determined thereafter. Commissioner Jacobs asked if there is an expectation that the fees will be challenged, either by the legislature or developers. David Stancil said there is still local legislation. Commissioner Marcoplos asked if the work pace on the Mountains to the Sea trail would increase with more funding. David Stancil said there is sufficient funding, and there are other reasons for the pace being slower, such as state parks, working with Orange Water and Sewer Authority (OWASA), timing, etc. Travis Myren resumed the PowerPoint presentation: Economic Development, Pg. 139, including Article 46 Sales Tax Fund, Pg. 63 • Total expenditure budget - $578,725 • No significant budget changes Chapel Hill Orange County Visitors Bureau — page 143 • Total expenditure budget - $1,459,003 — offset by occupancy tax • Occupancy tax revenue increase of 5% — ($60,635) • Additional advertising and sales funds to promote overnight tourism - $36,000 Commissioner Rich said it would be nice to highlight a business each month that receives some of the Article 46 tax monies. Steve Brantley, Economic Development Director, said the department has been having events at local businesses to spotlight them, and this will continue on a monthly basis. Commissioner Rich said to work with Todd McGee to publicize these events more widely. Travis Myren resumed the PowerPoint presentation: Article 46 Sales Tax — page 63 ■ Total projected collections - $3,511,492 ■ 50% allocated to Schools and distributed by average daily membership (ADM) • Chapel Hill - Carrboro City Schools - $1,055,203 for technology and facility improvements U • Orange County Schools - $700,543 for technology Article 46 Sales Tax — page 63 ■ 50% allocated to Economic Development - $1,755,746 (table /graph) Commissioner McKee asked if funding will be coming out of this tax to assist the Hillsborough Economic Development District (EDD) with utility projects. Craig Benedict said yes. Commissioner Marcoplos asked if the EDD summit is the reclaiming of the "State of the Economy ". Travis Myren said there will be discussion with the Board about what form this will take. Chair Dorosin asked if the phrase "Local Fest Planning" could be changed to "County Fair Planning ". Commissioner Jacobs said there used to be a State of the Economy Breakfast for years, and it would be nice for this to occur again, and for it to be County driven. Commissioner Price asked if the Economic Summit or the County Fair will generate any revenue. Travis Myren said it is possible that there will be revenue generated. He said the Agricultural Summit does not generate significant revenue. He said there will likely be an entrance fee to the Economic Summit. Commissioner Price asked if anything is being planned to replace the revenue lost from Farm to Fork being discontinued. Bonnie Hammersley said it is the intention that the Local Fest /County Fair will replace the revenue from the loss of the Farm to Fork event. She said it would be an affordable, family and community oriented event, and planning would occur this year for an event in 2018. Commissioner Jacobs asked if the Manager would look into the possibility of having an in house grant writer for the County. Bonnie Hammersley said that was one of her goals when she first arrived at the County, but resources were limited. She said she will continue to look at this going forward. Travis Myren resumed the PowerPoint presentation: Orange Public Transportation (OPT), Pg. 425 • Total expenditure budget - $1,556,943 • Personnel for Bus Services Expansion — 3 new routes • Reduce temporary personnel costs — ($140,000) • Replace temporary staff with Six (6) Public Transportation Drivers with staggered start dates - $99,981 • Public Transportation Scheduler /Dispatcher - $52,700 • Transportation Demand Management Coordinator - $31,196 net cost o 50% offset by grant funds • Scheduling and Routing Software - $14,780 • New buses (2) - $60,000 to fund County's share of new bus purchases Commissioner Marcoplos asked if the duties of the Transportation Demand Management Coordinator could be clarified. Travis Myren said there are some transportation alternatives that will be studied and hopefully implemented, such as: ride share, bus passes, etc. Commissioner McKee asked if any thought has been given to the funds that will come back into the County if the Federal Transportation Authority (FTA) does not approve the light rail project (LRT). He said he wants to make sure there were contingency plans in place. Theo Letman, OPT Director, said these discussions have just started with Chapel Hill Transit and Go Triangle. Commissioner Jacobs asked if there is a strategy on buses in terms of fuel, size, etc. Theo Letman said staff is looking for more efficiency, such as going to a smaller vehicle. He said smaller vehicles would not require CDL operators. Commissioner Jacobs said Raleigh is investing $1 million in CNG fueled vehicles, which the County had moved away from. Theo Letman said Raleigh likely has the infrastructure and resources to handle those types of buses, and these buses require a great deal of maintenance. Travis Myren resumed the PowerPoint presentation: • Planning and Inspections, Pg. 440 • Total expenditure budget - $3,494,246 • Personnel for Inspections — revenue supported ($237,033) • Property Development Specialist - $57,724 • Property Development Technician - $53,593 • Temporary personnel - $55,000 Commissioner Marcoplos asked if more details could be provided about these positions. Craig Benedict said these positions are multi - functionally trained staff, who are primarily office expediters of permits; walking permits through Environmental Health, Engineering, Planning, etc. He said an additional inspector joined the department this year, which has helped greatly with fieldwork. Commissioner Marcoplos suggested that these positions be called permitting /inspectors, in order to communicate to the public more clearly what these positions will be doing. Chair Dorosin asked if the money that can only be used in this department will be used for overhead, allowing more flexible funds to be used elsewhere. Travis Myren said yes. He resumed the PowerPoint presentation: • Solid Waste, Pg. 478 • Total expenditure budget - $13,130,462 • Solid Waste Program Fee • Increase of $21 to $128 per parcel — ($1.2 million) • First year of 5 year planned phase in to $148 • Replace large service truck and light duty pickup - $144,903 • Increase hours of operation by one hour per day to 4:00 PM Monday through Friday • Replacement scales for new Eubanks Road Convenience Center - $85,250 • Reintroduce mulch delivery fee - $225 - $375 per delivery determined by volume Solid Waste — page 478 • Planning and Strategic Waste Reduction goal setting contract - $100,000 • Solid Waste Advisory Group (SWAG) initiative to define waste reduction target • Recycling - compactor receiver boxes (4), skidsteer and trailer - $169,712 • High Rock Road Waste & Recycling Center - $659,784 • Equipment for Waste & Recycling Centers - $586,425 12 ■ Mattress collection program at Eubanks Road and Walnut Grove Centers effective 1/1/18 Commissioner McKee asked if more detail could be provided about the mattress collection program. Gayle Wilson said mattresses will be collected at the two district centers: Eubanks and Walnut Grove. He said residents can bring mattresses in, at no cost. He said the mattress brought to Walnut Grove will go to the Durham transfer station, and the ones brought to Eubanks Road during landfill hours, will be diverted to the landfill at no cost to the resident. He said if the landfill is closed, the mattresses will be accepted at the Eubanks Road center. He said there will be no charge for residents, and a $10 fee for commercially generated mattresses. Commissioner McKee said this is a very reasonable arrangement, and he is glad to hear this update. Gayle Wilson said there will be a marketing push to spread the word about this new program in January 2018. Commissioner McKee referred to the fee program, and said $148 is an exorbitant fee, and it is really a tax, which he opposed from the beginning. Commissioner Marcoplos asked if Durham charges for mattresses to be brought to the transfer station. Gayle Wilson said it is usually a flat rate, unless there is a large amount, in which case the charge is based on the weight. Commissioner Marcoplos asked if Gayle Wilson knew how many trips will be involved in hauling these mattresses to Durham. Gayle Wilson said about 40 trips in a year. Chair Dorosin said he would like to get a summary of how much money the County spends on consultants countywide. Travis Myren said this would be Gayle Wilson's last budget session, as he will be retiring in August after 28 years. Travis Myren resumed the PowerPoint presentation: • Sportsplex, Pg. 488 • Total expenditure budget - $3,570,583 • Debt Service allocation • $556,341 paid by Sportsplex • $168,009 paid by General Fund for original facility purchase • Program revenue projected at 2.5% increase over FY2016 -17 • Program expenses projection at 0.9% increase over FY2016 -17 • Non - Departmental, Pg. 398 • Total expenditure budget - $2,339,465 • No significant budget changes 2. To Continue Discussion and Prioritization of FY 2017 -22 Capital Investment Plan Projects CIP Prioritization — Alternative 1 Parking Lot Improvements • AMS North moved from year 5 to years 6 to 10 ($1.6 million) 13 • Efland Cheeks Community Center parking lot ($300,000) removed — included in Community Center project in Year 3 Southern Orange Campus • $3.6 million in Medicaid revenue applied to the Public Health portion of the project (medical and dental) • $1.56 million debt financed for remaining portions of the building Fiber Connectivity • Moved $1.05 million from FY2018 -19 and FY19 -20 to years 6 to 10— completes Hillsborough project; delays full north /south fiber run (Chapel Hill to Cedar Grove) and east /west fiber run (Buckhorn to Eno EDD) ITGC Projects • Removed $500,000 in years 2 and 4 due to project backlog EMS Substations • Retained two highest priority stations in Waterstone and Efland • Others deferred pending location study and colocation partners Radio System • Removed $1.4 million from year 1 for engineering by funding with prior year appropriation Register of Deeds Automation Removed $400,000 by applying existing funding Blackwood Farm Park • Delays Park Operations Base ($2.5 million including design and equipment) to years 6 to 10 as alternatives are evaluated Millhouse Road Park • Delays park planning and development for two years Northeast District Park • Delays park planning and development for two years TOTAL CIP IMPACT — Alternative 1 • Debt financing for County Capital in years one through five reduced by $22.4 million as a result of project reorganizations CIP Prioritization - Alternative 2 (page 34 of PowerPoint): Emergency Radio System Upgrade • Move $12.3 million from years 2 -5 to years 6 -10 • Better define project need • Refine cost estimates with vendor quotes • Conduct cost share discussions with public safety agencies • Improved project plan for next Capital Investment Plan 2 • Durham Tech Community College OC Campus Expansion • Move $20 million from years 3 -5 to years 6 -10 • Maintain County share of planning funds ($547,911) in FY2018 -19 to begin conceptual design and project planning • Explore outside revenue opportunities Chair Dorosin said he thought that Durham Tech had taken this off the table. Travis Myren said the Board has not formally adopted any of these changes, and Durham Tech has said it finds this approach acceptable. Commissioner McKee asked if the amount of savings to the general revenue fund, in both of these alternatives, could be identified. Travis Myren said Davenport provided an update on its debt service projections, but he is unsure of the debt service impact. He said staff will try to provide an answer before the end of the evening. He resumed the presentation: • Efland Sewer to Mebane, Phase 2 Extension • Article 46 Sales Tax • CIP includes recommendation to increase project expenses • Bid results eliminate need to $1.4 million in additional funds • Bid award scheduled for June 20 meeting Commissioner McKee asked if this $1.4 million would be a savings to the general fund revenues, or a reduction in the amount of money borrowed. Travis Myren said of Article 46 money. Chair Dorosin asked if that would mean there would be an additional $1.4 million in Article 46 funds to allocate. Travis Myren said these capital projects manifest in debt service, so whatever debt service was projected to be associated with the project would be reduced. He resumed the PowerPoint presentation: • Project Updates o Detention Center ■ Refocus siting study on two alternatives ❖ Current Detention Center Site ❖ Sheriff's parking lot adjacent to Courthouse Commissioner McKee asked if the current detention center site could be done in phases. Travis Myren said yes. Commissioner McKee said he would have some concerns about using the parking lot, in case the Justice Center needed to be expanded in the future. Commissioner Price said she had talked to judges that were excited about using the parking lot due to close proximity. Travis Myren resumed the presentation: o Environment and Agriculture Center • Modify project page to reference the work of 2006 Ag Center Study • Cornelius Street corridor study for siting alternatives • Day lighting engineering study • Mixed use alternatives investigation 15 Commissioner McKee asked if this project is going to be pushed back. Travis Myren said that is not currently recommended, and a lot of questions should be answered by the fall, and he would be better prepared to answer this question at that time. Commissioner McKee said this project does not even resemble the project that was discussed a couple of years ago. Chair Dorosin said that is not a bad thing. Commissioner McKee said he is concerned that the community that needs to be served by this center has been forgotten. Commissioner Marcoplos said it is worth a few more months to get this project right. Travis Myren resumed the PowerPoint presentation: • Southern Human Services ■ Modify project page to reference the County's commitment to provide dental services in Southern Orange • Blackwood Farm ■ Studying grazing (using goats) opportunities to reduce or eliminate mowing equipment • Southern Branch Library • Joint project with Town of Carrboro • New space considerations for shared /common space • Design process will re- evaluate size Bonnie Hammersley said in December 2016 the Board authorized a letter of intent for her and the Carrboro Town Manager to work on a development agreement. She said she will be sharing information on the development agreement with the Board this evening. She said the plan, for moving forward this summer, will be based on the outcome of the closed session tonight. She said Carrboro has finished its studies, and progress is being made, albeit a bit behind schedule. Travis Myren resumed the PowerPoint presentation: o Projects with Offsetting Revenue /Operating Savings (chart) • See green handout • CIP Impact of Alternative 2 • CIP decrease of $32,661,537 • Alternative 1 and 2 combined decrease of $51,800,387 • Debt service policy compliance with tax adjustment and debt structuring • New information o $66,000 overstated in active /retiree health insurance o Closing capital projects - $400,000 in excess loan proceeds applied to debt service — relieves general fund on a one time basis Commissioner Price asked if more planning money is being put in for the new library in the next fiscal year. Bonnie Hammersley said there is planning money from previous years. She said construction money appears in year 2. She said the Town of Carrboro has put its money in FY 2018 -19 and 2019 -20, years 2 and 3. Paul Laughton said he would like to follow up on the impact of alternatives 1 and 2, and he referred to page 20 of the Davenport report in tonight's agenda packet. He said this provides an update of alternative 2. He said there is about $1 million less in debt per year in 16 alternative 2 (in 2020), which grows to $2.2 million less in debt in 2021, and to $3.8 million less in the following year. He said this reflects $60 million in debt reduction over the life. Paul Laughton said the same packet for alternative 1 was presented in May. Chair Dorosin clarified that there was a change from 5 cents to 4 cents related to an upfront tax rate adjustment, and asked if there were other changes. Paul Laughton said on alternative 1 it was 7.44 cents on the incremental tax rate adjustment, and alternative 2, it was 5.76 cents on the incremental tax rate adjustment. Chair Dorosin clarified the presentations that will occur at Thursday evening's meeting. Commissioner Rich said she withdrew her amendment for outside funding for Planned Parenthood, and she encouraged other Board members to do the same for like amendments. She said she did this because the budget and outside agency process was a good one, and a great deal of time and effort has been put into the recommendations before the Board, and the Board should respect and honor these recommendations. Commissioner Burroughs said she agreed with Commissioner Rich. Commissioner Jacobs agreed, and withdrew his recommendation to give more money to Planned Parenthood and the Adult Day Health Center, unless the latter is financially unstable, in which case help may be warranted. He said he would like to keep his amendment requests for WHUP getting $1,000, and monies for the veteran's memorial. A motion was made by Commissioner Jacobs, seconded by Commissioner McKee to add and go into a closed session at 9:36 p.m. for the purposes of: "To discuss the County's position and to instruct the County Manager and County Attorney on the negotiating position regarding the terms of a contract to purchase real property," NCGS § 143- 318.11(a)(5). And the additional purpose of considering and giving instructions to an attorney concerning the handling of the judicial action Carcano et al v. McCrory et al pursuant to NCGS 143- 318.11(a)(3). VOTE: UNANIMOUS RECONVENE INTO REGULAR SESSION A motion was made by Commissioner Price, seconded by Commissioner McKee to reconvene into regular session at 10:30 p.m. VOTE: UNANIMOUS A motion was made by Commissioner McKee, seconded by Commissioner Price to adjourn the meeting at 10:30 p.m. VOTE: UNANIMOUS Mark Dorosin, Chair Donna Baker Clerk to the Board