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HomeMy WebLinkAboutAgenda - 08-22-2006-5rORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 22, 2006 Action Agenda Item No. ,,~" ' ~'' SUBJECT: Orange Unified Transportation Board: Name Change and Rules of Procedure DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1, Resolution Changing Transportation Board's Name and Approving Rules of Procedure for the Orange Unified Transportation Board 2. Rules of Procedure, Orange Unified Transportation Board INFORMATION CONTACT: Karen Lincoln, 245-2594 PURPOSE: To approve a resolution to officially change the name of the Orange County Unified Transportation Advisory Board (OCUTAB) to the Orange Unified Transportation Board (OUTBOARD) and to consider a resolution approving Rules of Procedure for the Orange Unified Transportation Board. BACKGROUND: The Orange County Board of Commissioners approved A Resolution Establishing the Orange County Unified Transportation Advisory Board in May 2005. Recruitment efforts resulted in a citizens group that had its first meeting in May 2006. During that time, the transportation board has commonly been referred to by the acronym OUTBOARD, for Orange Unified Transportation Board. The transportation board discussed rules of procedure at its first meeting in May 2006, and approved rules of procedure at the following meeting in June, The County Board of Commissioners must endorse the rules of procedure. Attachment 1 is a resolution officially changing the name of the board to Orange Unified Transportation Board, and endorsing the Orange Unified Transportaticn Board's Rules of Procedure.. Attachment 2 is the "Rules of Procedure, Orange Unified Transportation Board", as adopted by that board .June 21, 2006. FINANCIAL IMPACT: There is no financial impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve the Resolution Endorsing Name Change and Rules of Procedure for the Orange Unified Transportation Board 2 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS A RESOLUTION ENDORSING NAME CHANGE AND RULES OF PROCEDURE FOR THE ORANGE UNIFIED TRANSPORTATION BOARD WHEREAS, the Orange County Board of Commissioners endorsed the establishment of the Orange County Unified Transportation Advisory Board (OCUTAB) on May 17, 2005, to advise the County Board of Commissioners, and provide information and comments on major transportation issues and recommendations regarding the overall planning and programming of transportation improvements in the County and WHEREAS, board members, staff and others know and refer to the Orange County Unified Transportation Advisory Board as the acronym OUTBOARD, for Orange Unified Transportation Board; and WHEREAS, the transportation board has approved Rules of Procedure to guide its conduct and actions at meetings; and WHEREAS, the transportation board conducts business under the direction and guidance of the County Board of Commissioners; NOW THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners endorse the name Orange Unified Transportation Board (OUTBOARD) as the official name of the Orange County Unified Transportation Advisory Board that was established by the County Board of Commissioners on May 17, 2005; and BE IT FURTHER RESOLVED that the County Board of Commissioners endorses the attached Rules of Procedure of the Orange Unified Transportation Board. Upon motion of Commissioner ,seconded by Commissioner the foregoing resolution was adopted this the 22"d day of AUgUSt, 2006, I, Donna Baker, Clerk to the Board of Commissioners far the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on August 22, 2006, as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board. WITNESS my hand and the seal of said County, this _ day of ,2006. Clerk to the Board of Commissioners 3 Orange Unified Transportation IIoard Rules of Procedure RULES OF PROCEDURE ORANGE UNIFIED TRANSPORTATION BOARD ARTICLE I -PURPOSE AND DUTIES A. Purpose The purpose of the Orange Unified Transportation Board shall be to advise the Board of County Commissioners (BOCC) on major transportation issues, and provide to the Board recommendations regarding the overall planning and programming of transportation improvements in the county. B. Duties The Orange Unified Transportation Board shall have the fallowing specific duties: 1, Identify and prioritize the County's roadway and transit needs along with associated costs and specific sources of funding; 2, Assist in development and review of the transportation component of the Comprehensive Plan; 3. Provide recommendations to the Board regarding Federal and State legislation affecting transportation in Orange County; and 4, Explore and make recommendations on innovative techniques and methods to improve the efficiency and capacity of existing and future transportation systems. ARTICLE 11 -OFFICERS A. Officers The elected officers of the Orange Unified Transportation Board shall consist of a Chair and a Vice Chair. The Chair shall preside at all meetings and hearings of Orange Unified Transportation Board and have the duties normally conferred by parliamentary usage on such officers. The Vice Chair shall serve as Acting Chair in the absence of the Chair, and at such times shall have the same powers and duties as the Chair. 4 Orange Unified Transportation Board Rules of Procedure B. Election Procedures and Terms of Office The procedures for election of the Chair and Vice Chair shall be as follows: 1, These officers shall be elected by the Orange Unified Transportation Board from among its members at the regular meeting in June of each year. They shall take office at the following regular meeting. 2, The candidate for each office receiving a majority vote of the Orange Unified Transportation Board members present shall be declared elected, 3. The officers shall be elected for a term of one year. They shall be eligible to succeed themselves, but shall not serve more than three consecutive terms. 4. Vacancies in the office shall be filled immediately for the unexpired term by the regular election procedure, ARTICLE III -MEMBERS A. Membership 1. Members of the Orange Unified Transportation Board shall be Orange County residents. 2. Members of the Orange Unified Transportation Board shall be appointed by, and serve at the pleasure of, the BOCC. 3. The Orange Unified Transportation Board shall have fourteen appointed members as follows, plus at least one County Commissioner who shall serve as a liaison to the BOCC: a, Seven members, one from each township: • Little River Township • Cedar Grove Township • Cheeks Township • Hillsborough Township • Eno Township • Bingham Township • Chapel Hill Township b, Four members from the following advisory boards having transportation interests: • Commission for the Environment • Economic Development Commission • Planning Board • Transportation Services Board 5 Orange Unified Transportation Board Rules of Procedure c, Three at-large members with expertise or specific interests in the following areas: • Bicycle transportation • Pedestrian access and safety • Transit a. Appointed members shall serve a term of three years with initial terms staggered as follows: a, The following five members shall serve an initial term of one year; thereafter three years: • little River Township representative • Bingham Township representative • Chapel Hill Township representative • Orange County Commission for the Environment representative • Pedestrian access and safety advocate b, The following four members shall serve an initial term of two years; thereafter three years: • Cheeks Township representative • Eno Township representative • Transportation Services Board representative • Transit advocate c, The following five members shall serve an initial term of three years: • Cedar Grave Township representative • Hillsborough Township representative • Orange County Economic Development Commission representative • Planning Board representative • Bicycle transportation advocate 5, Orange Unified Transportation Board Committees (Reserved) B. Attendance 1. Any member of the Orange Unified Transportaticn Board who misses more than three consecutive meetings or more than one-half of the meetings in a calendar year, for something other than an approved absence as determined by the Chair, may lose their status as a member and may be replaced by the BOCC. 6 Otange Unified Transportation Board Rules of Procedure 2. Absence due to sickness, death of an immediate family member, professional leave, or other valid reason shall be considered an approved absence and shall not affect the member's status.. 3. In the event of a long illness or other cause for prolonged absence, the member may be replaced. ARTICLE IV -ADMINISTRATION A. Staff The Orange County Planning and Inspections Department shall serve as staff to the Orange Unified Transportation Board. B. Secretary The Planning and Inspections Department Director, or designee, shall serve as Secretary to the Orange Unified Transportation Board. The Secretary shall keep all minutes and records of the Orange Unified Transportation Board and provide proper and legal notice of regular and special meetings to members and the public. ARTICLE V -MEETINGS A. Regular Meetings Regular meetings of the Orange Unified Transportation Board shall be held the third Wednesday of each month at 7:00 p.m. Meeting locations shall be in Orange County and alternate between Hillsborough and Chapel Hill, according to a schedule approved by the Board. The meetings shall adjourn not later than 9:00 p..m. unless extended for the meeting in session by an affirmative vote of at least a majority of members present.. z Orange Unified Transportation Board Rules of Procedure B. Special Meetings Special meetings may be called by the Chair or by the written request of at least three other members of the Orange Unified Transportation Board, The location of the meeting shall be in Orange County. The notice of such a meeting shall specify the purposes of the meeting and no other business may be considered except by unanimous consent of the Orange Unified Transportation Board members present. C. Meeting Notice The Secretary shall give five days notice for both regular and special meetings, D. Quorum A quorum shall consist of a majority of the regular appointed members of the Orange Unified Transportation Board, 2. A quorum shall be present for conduct of formal business. E. Votin The vote of a majority of those members present shall be sufficient to decide all matters before the Orange Unified Transportation Board, provided a quorum is present. F. Conduct of Meetings All business to be considered shall be listed on the agenda. To secure such consideration, a request must be received by the Chair or Secretary at least seven days before any regular scheduled meeting. No other business may be considered except by an affirmative vote of at least a majority of the Board members present. All special business or items not specifically noted an the regular meeting agenda may be deferred by the Orange Unified Transportation Board until the next regular meeting date. 2. The order of business at regular meetings shall be: a, Call to order and roll calk b. Consideration of additions to the agenda, c. Board Comments d, Call for approval of minutes of previous meeting, e. Consideration of remaining items on the agenda. f, Adjournment, 8 Orange Unified Transportation Board Rules of Procedure 4. The order of business for special meetings shall be as set out in the meeting call. 5, All meetings of the Orange Unified Transportation Board shall be open tc the general public. 6, Far procedures not covered by these rules, the Orange Unified Transportation Board shall follow the rules contained in the most recent edition of Roberts Rules of Order, Revised. G. Cancellation of Meetings Whenever there is no business for the Orange Unified Transportation Board, the Chair may dispense with a regular meeting by giving notice to all members not less than twenty-four hours prior to the time set for the meeting, ARTICLE VI -AMENDMENTS These Rules of Procedure may, within the limits allowed by law, be amended at any time by an affirmative vote of at least a majority of the full membership of the Orange Unified Transportation Board provided that such amendment shall have first been presented to the membership in writing at a regular or special meeting preceding the regular meeting at which the vote is taken, and provided further, that any amendment shall be reviewed by the BOCC. Enacted by the Orange Unified Transportation Board: June 21, 2006 Approved by the Board of Orange County Commissioners: