HomeMy WebLinkAboutAgenda - 01-23-2018 8-a - Minutes
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:
January 23, 2018
Action Agenda
Item No.
8-a
SUBJECT:MINUTES
DEPARTMENT:
Board of County Commissioners
ATTACHMENT(S):INFORMATION CONTACT:
Draft Minutes(Under Separate Cover)Donna Baker, Clerk to the Board
(919) 245-2130
PURPOSE:
To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND:
In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board’s
proceedings.
December 4, 2017BOCC Regular Meeting
December 12, 2017BOCC Regular Meeting
FINANCIAL IMPACT:
NONE
SOCIAL JUSTICE IMPACT:
NONE
RECOMMENDATION(S):
The Manager recommends the Board approve minutes as
presented or as amended.
1
I Attachment 1
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 REGULAR MEETING
6 December 4, 2017
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Monday, December 4,
10 2017 at 7:00 p.m. at the Whitted Building, in Hillsborough, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs,
13 Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair Dorosin called the meeting to order at 7:01 p.m.
21
22 Board Organization
23
24 a. Election of Chair and Vice-Chair
25
26 CHAIR:
27 VOTE: 7-0 (UNANIMOUS) for Mark Dorosin.
28
29 VICE CHAIR:
30 VOTE: 7-0 (UNANIMOUS) for Penny Rich
31
32 b. Designation of Voting Delegate for all North Carolina Association of County
33 Commissioners (NCACC) and National Association of Counties (NACo) Meetings
34 for Calendar Year December 1, 2017-2018
35
36 Chair Dorosin said he sent an email to the Board about tabling this item until the boards
37 and commissions are chosen in February.
38 Commissioner Price said she checked with the NCACC, and this can be done at
39 anytime.
40 Chair Dorosin said Commissioner Price serves in both seats, and would continue to
41 serve in those seats until then.
42 Commissioner McKee said it was his understanding that the Board had decided to
43 change the picking of boards and commissions to November, starting in 2018. He said given
44 this change, he would prefer Commissioner Price remain in these positions, and make any
45 changes in November 2018.
46
47 A motion was made by Commissioner Rich, seconded by Commissioner Marcoplos to
48 delay these appointments until February.
49
50 VOTE: Ayes, 6; Nays, 1 (Commissioner McKee)
2
1
2
Appointments
3
]
4
a.Manager
5
6
A motion was made byCommissioner Price, seconded by Commissioner McKee to appoint
7
Bonnie Hammersley as the County Manager.
8
9
VOTE: UNANIMOUS
10
11
b.Clerk tothe Board
12
13
A motion was made byCommissioner Price, seconded by Commissioner McKee to
14
appoint Donna Baker as Clerk to the Board.
15
16
VOTE: UNANIMOUS
17
18
c.County Attorney
19
20
A motion was made by Commissioner Price,seconded by Commissioner McKee to
21
appoint John Roberts as County Attorney.
22
23
VOTE: UNANIMOUS
24
25
1. Additions or Changes to the Agenda
26
27
-White sheet: PowerPoint for Item 4-a
28
-White sheet: PowerPoint for Item 4-b
29
-White sheet: PowerPoint for Item 5-a
30
-Green sheet: Summary of Home Funding Levelsfor Item 5-b
31
-White sheet: PowerPoint for Item 6-a
32
-Emailfrom a resident in reference to Items Not on the Printed Agenda –Mountains to Sea
33
Trail (MTS)
34
-MTS petitions
35
36
A motion was made by Commissioner Price,seconded by Commissioner Burroughs to
37
addan item to the agenda under Item 3, in regards to appointing a Board of County
38
Commissioners member to the nominating committee of Cardinal Innovations.
39
40
VOTE: UNANIMOUS
41
42
PUBLICCHARGE
43
44
Chair Dorosin dispensed with the reading of the Public Charge.
45
46
2. Public Comments
47
a.Matters not on the Printed Agenda
48
49
Allan Greenreviewed the following email:
50
3
1
Chair Dorosin, Distinguished Commissioners:
2
I am representing a group of local MST advocates which includes names familiar to you -Glen
3
Greenstreet, Greg and Linda Smith, Terri Bruckner, Ed Johnson, Carl Shy, Luther Livermon
4
and Karen Frey. We have a joint response to Dave Stancil's memo MST –Next Steps, dated
5
October 27.As outlined in this memo, Orange County's "Next Steps" continue to be
6
inadequate, incomplete, and do not reflect the prior clear direction of the BOCC to DEAPR staff
7
to develop a plan for the completion of Section 11.
8
9
The plan to route the MST from the Haw River to Occonochee Recreation Area has a long
10
history.As far back as 2009 theOWASA board approved the concept of traversing the
11
OWASA property.It was an element in our Orange County P&R Master Plan and the NC State
12
Parks MST master plan.Two years ago, in response to our local group petition,Chair Dorosin
13
and the BOCC requested that P&R staff submit a plan by Jan, 2016 for the Orange County
14
Section of the MST that would connect the Haw River in Alamance county with the Eno River
15
section in Durham county.Commissioner Dorosin actually proposed a list of specifics:
16
17
Identification of a route –lines on a map
18
Securing easements from OWASA and private landowners
19
Allocating / securing funding the purchase of easements
20
Working with partners for the use of their properties
21
22
I had, and I believe you had, every expectation that at the next meeting you would be asked to
23
approve an MST route connecting existing public lands with interim road routes creating a
24
continuous trail from Saxapahaw to the Eno River. Instead you were presented with a "plan for
25
a plan" involving community meetings, OWASA negotiations, trail surveys, and development of
26
a process for obtaining easements.The timeline, which had been requested by Commissioner
27
McKee at the previous meeting,had a July, 2016 completion date.
28
29
I cannot say nothing has been accomplished.There is work underway on the 7-Mile Creek
30
section of the trail and OC residents are better informed about the MST corridor.But as of
31
tonight (a) no Orange County trail route has been presented for your approval; (b) No
32
easements have been negotiated even though OWASA has (again) approved trail passage,
33
and a number of property owners are ready to give easements (c)Youhave not been
34
presented with a budget containing funds for MST easements, and (d) there is no work in
35
progress with willing partners.
36
37
During this same timeframe, Hillsborough has completed the MST section along the Riverwalk,
38
and Alamance county has planned and is well on the way to completing the Haw River trail
39
down to Saxapahaw.Terri Buckner, one of our following speakers, will present a petition for
40
your approval to get Orange County back on track.
41
42
Thank you,
43
Allan Green
44
45
Carl Shysaid he here representing three landowners that want to donate
46
easements to the MTS, all of which border the present Orange Water and Sewer
47
Authority (OWASA) property. He said this offer is being extended at the north and south
48
ends of the property, and it is hoped that this will be acted upon in the near future.
49
Terri Bucknerpresented and reviewed the followingMTS petition:
50
4
1
Mountains to the Sea Trail Petition
2
3
To: Board of County Commissioners
4
From: Local Friends of Mountains to the Sea Trail
5
Date: December 4, 2017
6
RE: Petition for Mountains to the Sea Trail, Cane Creek area section
7
8
Since 2009, the County and residents have been discussing an Orange County route for the
9
Mountains to the Sea Trail (MST). On September 16, 2017, the Commissioners received a
10
report from staff on the status of the planning process and took public comment. Since then,
11
staff has followed up with a report outlining the status on 1) the physical route for the trail, 2)
12
public communications about the trail, and 3) the acceptance of previously offered easements,
13
14
We are here tonight to urge you to take the following actions:
15
16
1.Officially adopt the Orange County MST trail route from the Haw River Trail in
17
at
Saxapahaw to the Pleasant Green/Eno River in eastern Orange County connector
18
your December 12, 2017 meeting
. The route will include:
19
a.Interim road sections, including the connection from Bradshaw Quarry Road,
20
along Saxapahaw-Bethlehem Road to the Haw River Trail until a land route can
21
be formalized. The Alamance County Parks staff supports this route as they
22
work to complete the land acquisition needed to connect the current Haw River
23
Trail section to Morrow Mill Road.
24
b.OWASA property
25
c.Three currently offered easements on private land, with others currently being
26
considered and/or negotiated.
27
28
2.Before the end of February 2018, officially accept the three (or more) easements being
29
offered within the officially designated route.
30
31
3.By the end of March 2018, formally establish a relationship between Orange County and
32
the Friends of the MST which will include:
33
a.Trail building
34
b.Advocacy
35
36
37
Chair Dorosin said he would like more information back from staff about this
38
petition.He asked David Stancil, Department of the Environment, Agriculture, Parks and
39
Recreation (DEAPR) Director,and Bonnie Hammersley to bring this information back.
40
Commissioner Jacobs asked if this information could be brought back by
th
41
December12
42
Commissioner Price said asked if staff would engage the property owners who
43
are willing to donate easements.
44
45
b.Matters on the Printed Agenda
46
(These matters will be considered when the Board addresses that item on the agenda
47
below.)
48
49
3.Announcements, Petitions and Comments by Board Members
5
1
Commissioner Price said she attended a re-entry conference last week,and she was
2
unaware that Orange County has a program called COORE: Coordinated Opioid Overdose
3
Reduction Effort. She applauded this effort.
4
CommissionerPrice said she was selected to attend the Stepping Up Initiative Peer
5
Exchange, in Phoenix, AZ. She said she would share this information with CaitlinFenhagen,
6
Criminal Justice Resource Director.
7
Commissioner McKee had no comments.
8
Commissioner Jacobs saidCommissioner Hutchinson from Wake County hasorganized
9
a meeting next week aboutthe local agricultural economy, and Orange County will attend with
10
the goalof creatingpartnerships with other entities.
11
Commissioner Jacobs saluted Chair Dorosin in thathe has had to endure an ideological
12
attack on his employment,and he appreciated the work that he has done and will do. He saidit
13
is not easy to be the subject of abuse from higher authorities.
14
Commissioner Rich thanked staff for organizingtwo farmbreakfasts in the past 2
15
weeks.
16
Commissioner Rich said there was aNorth Carolina Department of Transportation
17
(NCDOT)meeting last week, and there are some changes coming about: intersection ofroutes
18
70/86 will have a right hand turn lane, and item 8-f on the consent agenda shows another
19
change.
20
Commissioner Rich said sheattended a Juvenile Crime Prevention Council (JCPC)
21
meeting this past week,and the intake of children has gone up recently. She said intake
22
typically rises at this time of year.
23
Commissioner Rich said she and staff meet regularly about Broadband and Information
24
Technology,andthere will hopefully be an updateto the Boardsoon.
25
Commissioner Burroughs referred to theLegislative Issues Work Group (LIWG), and
26
said it will be important to put forth the dire issue ofmore capitalfundsfor schools.
27
Commissioner Marcoplos had no comments.
28
Chair Dorosin said it is time to appoint a Commissioner to the Cardinal Innovations
29
Nominating Committee. He said this committee that will nominate people to serve on the
30
Cardinal Oversight Board. He said residents can serve on this board as well.
31
32
A motion was made by Commissioner McKee,seconded by Commissioner Rich to
33
appoint Commissioner Price to the Cardinal Innovations Nominating Committee since she has
34
been their representative on their local board.
35
36
VOTE: UNANIMOUS
37
38
Chair Dorosinsaid he attended a meeting today with the mayors of Chapel Hill,
39
Carrboro and their staffsabout the Greene Tract,and they are pushing forward to reschedule
40
the Assemblies of Governments (AOG) meetingin Januaryor February.
41
Chair Dorosin thanked the Board of County Commissioners for re-electing him as Chair,
42
and Commissioner Jacobs for his kind words,and the Board as a whole,through this trying
43
time.
44
45
4.Proclamations/ Resolutions/ Special Presentations
46
47
a.Voluntary and Enhanced Agricultural District Designation: Multiple Farms
48
The Board considered voting to certifyapplications from seven (7) landowners/farms to
49
certify qualifying farmland within the Caldwell, Cedar Grove, Cane Creek/Buckhorn, and
50
Schley/Eno Voluntary Agricultural Districts; and enroll and/or update ownership for the lands in
6
1
the Orange County Farmland Preservation Voluntary and Enhanced Voluntary Agricultural
2
District programs.
3
Gail Hughes, Soil Conservationist, made the following PowerPoint presentation:
4
5
Orange County Voluntary
6
Farmland Preservation Program
7
Voluntary and Enhanced Voluntary
8
Agricultural District Program
9
Orange County Board of Commissions Meeting
10
December 4, 2017
11
12
Orange CountyVAD/EVAD Program
13
Benefits of Agricultural Districts
14
15
Voluntary Agricultural District (VAD)
is a 10 year commitment for farm tobe in active
16
farm production, but the landowner can withdraw from the VAD at any time, for any
17
reason, with a 30 day notification to the Agri. Preservation Board.
18
Enhanced Voluntary Agricultural District (EVAD)
is an irrevocable 10 year
19
commitment to be in active farm production, therefore the “enhanced” qualifies farm for
20
up to 90% cost share rates and a priority for state and federal grants funds.
21
22
Benefits include:
(listing a few)
23
Makes public more aware of the local agricultural and its vital role in the economics of
24
the county;
25
Recorded notice of agricultural district property is recorded at County Land Records
26
office;
27
Land search on all properties within a ½ mile radius has notification of the agricultural
28
status, therefore, the agricultural landowner has increased protection from nuisance
29
lawsuits.
30
Agricultural Preservation Board can request public hearings for proposed condemnation
31
of VAD land and utility assessments may be suspended or waived on EVAD land if not
32
connected to the utility.
33
Farm may receive up to 25% of gross sales from the sale of non-farm products and still
34
maintain its zoning exemption as a bonafide farm. (EVAD only)
35
VAD District signs are placed on farms, for public to know location of VAD/EVAD farms
36
37
38
Yvonne Crabtree and Gary Crabtree -Crabtree Farm
39
•VAD –156.51 acres –Cedar Grove Agricultural District; 2 parcels of land
40
•Grain and hay crops, pastureland, beef cattle,
41
•Managed woodland
42
43
Mike and Shelia Hall, and Howard Hall –Hall Farm, Inc.
44
•VAD –156.35 acres –Caldwell Agricultural District; 3 parcels of land
45
•Tobacco, soybeans, grain crops, hay land
46
•Managed woodland
47
48
Ken Dawson andElizabeth Outlaw-Maple Spring Gardens
49
•VAD –80.04 acres-Cedar Grove Agricultural District; 2 parcels of land
50
•Fruit and vegetable crops, herbs, and flowers
7
1
2
Geoffrey and Jane Gledhill
3
•EVAD –29.61 acres –Cedar Grove Agricultural District; 1 parcel of land
4
•Managed woodland/forestry acres
5
•Permanent Conservation Easement with Orange County
6
7
Andy and Debra Gates
8
•VAD-111.01 acres –Caldwell Agricultural District –2 parcels of land
9
•Soybeans, grain crops, hay land, pastureland and beef cattle
10
•Managed woodland
11
12
Robert Kirk Jr. and Michael Kirk –Cane Creek Farms
13
•VAD-84.09 acres –Cane Creek/Buckhorn Agricultural District; 2 parcels of land
14
•Vegetables, livestock and pasture land
15
•Managed woodland
16
17
Nels and Nancy Anderson –Holden Roberts Farm
18
•Update acres: increase of 1.4 acres (along road frontage)
19
•VAD -Schley/Eno Agriculture District –1 parcels
20
•In increase of 1.44 acres to bring total parcel to 59.86 acres.
21
•Hay crops; managed woodland
22
•Change:All acres to remain in VAD program at this time
23
24
CORRECTED RECOMMENDATION(S):
25
The Manager recommends that the Board certify the seven (7) farm properties noted above
26
totaling 588*589 acres* (VAD) and 3130 acres* (EVAD),in addition to the 58.42 acres of VAD
27
to EVAD designation change as denoted in the attached documentation, as qualifying farmland;
28
designate the properties as a Voluntary or Enhanced Voluntary Agricultural District farm within
29
the Caldwell, Cane Creek/Buckhorn, Schley/Eno, and Cedar Grove Voluntary Agricultural
30
Districts; and enroll the lands in the Orange County Voluntary Agricultural District (VAD) and the
31
Enhanced Voluntary Agricultural District (EVAD) programs.
32
33
With approval of these additional acres, the Orange County Voluntary Agricultural District
34
Program will have enrolled 93 farms totaling10,231 10,232 acres* in the VAD and 2,3232,322
35
acres* in the EVAD, for a total of 12,554 acres (rounded) in the program.
36
37
Orange County Voluntary and Enhanced Voluntary Agricultural Program
38
Requesting approval from Commissionersto accept seven (7) farms into the program.
39
589acres* in the Voluntary Agricultural District
40
30acres* in the Enhanced Voluntary Agricultural District
41
42
Total of acres in both programs= 619 acres*
43
* = rounded acres
44
45
A motion was made by Commissioner McKee,seconded by Commissioner Price for the
46
Board to:
47
-certify the seven (7) farm properties noted above totaling 589 acres* (VAD) and 30
48
acres* (EVAD), as qualifying farmland;
8
1
-designate the properties as a Voluntary or Enhanced Voluntary Agricultural District
2
farm within the Caldwell, Cane Creek/Buckhorn, Schley/Eno, and Cedar Grove
3
Voluntary Agricultural Districts;
4
-and enroll the lands in the Orange County Voluntary Agricultural District (VAD) and the
5
Enhanced Voluntary Agricultural District (EVAD) programs.
6
Requesting approval from Commissioners to accept seven (7) farms into the program.
7
589acres* in the Voluntary Agricultural District
8
30acres* in the Enhanced Voluntary Agricultural District
9
10
Total of acres in bothprograms= 619 acres*
11
* = rounded acres
12
13
VOTE: UNANIMOUS
14
15
b.Fire Chief’s Association Update
16
The Board receivedthe annual Fire Chiefs Association update, whichaddressedthe
17
topics of communications, volunteers, training needs, and relationship with Durham Technical
18
Community College.
19
Susanna Williams, Carrboro Fire Chief and President of the Fire Chief’s Association,
20
made the following PowerPoint presentation:
21
22
Fire Chiefs’ Association
23
2017 Orange County board of county commissioners Presentation
24
25
Fire Rescue Departments’ Activities
26
27
Fire rescue department activities FY 16-17-graph
28
29
Firerescue department activities FY 16-17-graph
30
31
Training
32
33
Firerescue department activities FY 16-17-graph
34
35
Training –need continued support
36
Training conducted in-house -limited
37
Lack of facilities & equipment
o
38
Send personnel out of county
39
Impacts:
o
40
Budgets
41
Crew integrity
42
Equipment familiarization
43
Joint Training Center Committee –RFP Consultant
44
Created subcommittee –research grants / regional partners
o
45
Thank you Commissioners Burroughs & McKee
o
46
Durham Technical Community College
47
Relationship progress
o
48
Continue to keep the lines of communication open
o
49
Slightly more responsive
o
50
No local fire academy
o
9
1
Impacts ability to recruit for diversity
2
High School programs are direct delivery
3
No local paramedic academy
o
4
Research partnering with Durham County
5
6
Emergency Response
7
8
Emergency Incidents-graph
9
10
Emergency Medical Incidents -graph
11
12
Emergency Medical Incidents -Response times-graph
13
14
Value
15
16
Collaboration = Value
17
Automatic Aid agreement in Orange County
18
Risk Assessment Subcommittee –Resiliency planning
19
Property Value Saved $15,784,023,512.00 ($1,054,166)
20
Value
21
Citizen trust –live in community
o
22
Guide EMS to scene
o
23
Know constituent history
o
24
Provide Emergency Medical Services in collaboration with OC Emergency Services
25
Quality of life for citizens & visitors
26
27
EMS success story-video
28
29
Radio Communications
30
31
Radio Communication project
32
Support Federal Engineering Project
33
Current study meets the needs of the Fire Rescue Services
34
Radio coverage county wide
o
35
Signal penetration in buildings
o
36
Paging system
o
37
Adding other organizations (transportation, school system,
o
38
public works, etc.)
39
40
Commissioner McKee asked if more information could be given regarding co-location.
41
Kim Woodard said co-locationexists when fire personnel are housed with EMS medics
42
and an ambulance in the same building. She said this currently exists at both Carrboro
43
stations, Orange Grove Fire Department, Orange Rural Fire Department #2, and Eno Fire
44
District is currently working on the co-location process.
45
Commissioner McKee said co-location was attempted unsuccessfully about 20-25 years
46
ago, and this time co-location seems to be far more successful.
47
Commissioner McKee commended the fire departments for working on reducing their
48
fire ratings.
49
Commissioner Marcoplos referenced the local fire academy issue, and asked if the time
50
commitment, as well as the barriers,to having an academy could be identified.
10
1
Chief Williams said a local academy would allow the opportunity for local and safe
2
training. She said this could be done during 40 hours a week over 3-4 months. She said there
3
are also non-traditional training options, such as nights and weekends, which would take about
4
a year. She said the lack of a training facility is the largest barrier. She said any firefighter
5
must have live fire training as part of their education, and the lack ofalocal burn room is a
6
barrier. She said sometimes houses are donated to be used for this training, but Carrboro and
7
Chapel Hill are both too densely populated for such an option. She said an additional barrier is
8
the lack of proper equipment.
9
Commissioner Marcoplos asked howwould a training center be funded.
10
Chief Williams saidcertification classes are paid for by the Community College system
11
in North Carolina, thus the cost to the community would be the actual building, and its upkeep
12
and maintenance. She said instruction and equipment would be provided by the local
13
community college.
14
Chair Dorosin asked Chief Williamswhat she would say if someone said they wantedto
15
become a firefighter,
16
Chief William said one can go Monday to Friday,8-5 through the community college,
17
such asDurham Tech or Alamance Community College. She saidattendees need to be
18
associated with a local fire department before the community colleges will take them, and she
19
encourages interested persons to pursue volunteer fire companies.
20
Commissioner Price gavekudos to all Emergency Servicesand Fire Departments’
21
personnel.
22
Commissioner Price asked if theproperty value could be clarified.
23
Chief Williams said the total property value is $16 billion, but the $15 billion referenced
24
in the PowerPoint, was the subtraction of a $1 million loss in 2017, fromstructure fires, from the
25
$16 million.
26
Commissioner Price said she is the BOCCrepresentative on the Durham TechBoard of
27
Trustees,andif there is anything she or the Board can doto improve the relationship,to let her
28
know.
29
Chair Dorosin clarified that Durham Tech needs to take action, but a training facility is
30
also necessary.
31
Commissioner Price said yes, andDurham Tech iscurrentlylooking at capital
32
campaigns.
33
34
Each of the attendees from the volunteer fire departments, Emergency Services, and Town fire
35
departments were recognized.
36
37
c.Proclamation Recognizing December 6, 2017 as Abolition Day
38
The Board consideredvoting to approvea proclamation recognizing December 6, 2017
39
as Abolition Day inOrange County and authorizingthe Chair to sign.
40
41
BACKGROUND:
42
On the sixth day of December, 1865, the 13th Amendment to the United States Constitution
43
was ratified, officially abolishing slavery in the entire United States. This historic piece of
44
legislation occurred almost three years after President Abraham Lincoln signed the
45
Emancipation Proclamation which freedonly those people held in slavery in the rebelling states.
46
The 13th Amendment marked the beginning of attempts to provide protections and liberties to
47
formerly enslaved persons, primarily the sons and daughters of Africa as well as Indigenous
48
Peoples.
49
50
Commissioner Price introduced the item.
11
1
James Williams, formerpublic defenderandtheChair ofthe Bicentennial Committee,
2
made comments.
3
Commissioner Price read the proclamation:
4
5
ORANGE COUNTY BOARD OF COMMISSIONERS
6
PROCLAMATION RECOGNIZING DECEMBER 6, 2017 AS
7
ABOLITION DAY
8
th
9
WHEREAS
, on the sixth day of December, 1865, the 13Amendment to the United States
10
Constitution was ratified, officially abolishing slavery in the entire United States;
11
and
12
13
WHEREAS
, this historic piece of legislation occurred almost three years after President
14
Abraham Lincoln signed the Emancipation Proclamation which freed only those
15
people held in slavery in the rebelling states; and
16
17
WHEREAS
, Amendment XIII. Section 1 of the United States Constitution reads:“Neither
18
slavery nor involuntary servitude, except as a punishment for crime whereof
19
the party shall have been duly convicted, shall exist within the United States, or
20
any place subject to their jurisdiction”; and
21
22
WHEREAS
,the 13thAmendment marked the beginning of attempts to provide protections and
23
liberties to formerly enslaved persons, primarily the sons and daughters of
24
Africa as well as Indigenous Peoples; and
25
26
WHEREAS
, the journey to freedom has been and continues to be a protracted and arduous
27
journey whereupon women, men and children have endured violence and pain;
28
and
29
30
WHEREAS
, despite the advancements made throughout the past 152 years toward liberation
31
and equity, people still are fighting against policies and practices intended to
32
disenfranchise them and divest them of their humanity, citizenship and dignity;
33
and
34
35
WHEREAS
, historically marginalized and oppressed people nevertheless remain encouraged
36
and emboldened by the spirit of their ancestors to continue the march for the
37
full measure of freedom that theybelieve they shall achieve one day;
38
39
NOW, THEREFORE
, we, the Orange County Board of Commissioners, do hereby proclaim that
40
December 6, 2017 shall be recognized as ABOLITION DAY throughout the
41
County, and urge all residents to support and engage in the ongoing struggle
42
to ensure freedom and justice for all of humanity…locally, nationally and
43
globally.
44
th
45
This the 4day of December 2017.
46
47
A motion was made by Commissioner Price,seconded by Commissioner Jacobs forthe
48
Board to approve and authorize the Chair to sign the Proclamation Recognizing December 6,
49
2017 as Abolition Day in Orange County.
12
1
2
VOTE: UNANIMOUS
3
4
Commissioner McKee asked if there is an effort being made to make thisa national
5
holiday.
6
James Williams said yes,but it will take additional steps by local entities to push this
7
forward to the next level.
8
Commissioner McKeeasked if the Board could receive updates regarding this topic.
9
Commissioner Price said the Fredrick Douglas Committee is planning events for next
10
year for the bicentennial celebration.
11
12
d.Resolution of Support for a Referendum on the Expansion of Medicaid in North
13
Carolina
14
The Board consideredvoting to approve a Resolution of Support for a Referendum on
15
the Expansion of Medicaid in North Carolina.
16
Commissioner Rich reviewed the background information.
17
18
BACKGROUND:
19
At its November 20, 2017 regular meeting, the Board heard a petition requesting that the Board
20
consider a resolution supporting a statewide referendum on the expansion of Medicaid. The
21
State of Maine recently conducted a referendum on this topic. The attached draft resolution
22
recommends the following referendum question -“Shall the State of North Carolina expand
23
Medicaid to provide healthcare coverage for qualified adults under age 65 with incomes at or
24
below 138% of the federal poverty level?” The table below details income figures based on the
25
138% federal poverty level (FPL) referenced in the proposed referendum question.
26
27
Commissioner Rich read the resolution:
28
29
RESOLUTION OF SUPPORT FOR A REFERENDUM ON THE EXPANSION OF MEDICAID IN
30
NORTH CAROLINA
31
32
WHEREAS, pursuant to the terms of the Affordable Care Act and rulings by the United States
33
Supreme Court the states may elect to expand Medicaid coverage to provide healthcare
34
coverage to low income residents in a coverage gap who don’t otherwise qualify for Affordable
35
Care Act subsidies or traditional Medicaid; and
36
37
WHEREAS, to date, North Carolina has declined to join the majority of states in expanding
38
Medicaid eligibility for low income residents; and
39
40
WHEREAS, according to a Kaiser Family Foundation issue brief authored by Rachel Garfield
41
and Anthony Damico more than 200,000 low income North Carolinians, as of 2016, who are in
42
the coverage gap and cannot obtain healthcare would be eligible for coverage if Medicaid were
43
expanded in the state; and
44
45
WHEREAS, the majority of those North Carolinians in the coverage gap consist of people from
46
working poor families meaning “either they or a family member is employed but still living below
47
the poverty line;” and
48
49
WHEREAS, it isincumbent upon the North Carolina General Assembly ensure adequate
50
access to healthcare exists for all North Carolinians, not just those who can afford to pay for it;
13
1
2
NOW THEREFORE, BE IT RESOLVED, that the Board of Commissioners of Orange County,
3
North Carolina does hereby endorse the expansion of Medicaid in North Carolina; and
4
5
BE IT FURTHER RESOLVED, that the Board of Commissioners of Orange County, North
6
Carolina requests the North Carolina General Assembly submit via referendum to the voters of
7
“Shall the State of North Carolina expand Medicaid to provide
North Carolina the question,
8
healthcare coverage for qualified adults under age 65 with incomes at or below 138% of
9
the federal poverty level?”
10
th
11
Adopted this the 4day of December, 2017.
12
13
A motionwas made by Commissioner Rich,seconded by Commissioner Price to
14
approvetheResolution of Support for a Referendum on the Expansion of Medicaid in North
15
Carolina.
16
17
Commissioner Rich said it is important to note that, due to the lack of expansion of
18
Medicaid, North Carolina has forgone $10.2 billion in federal funds, and over the next ten years
19
will forgo another $13 billion if changes are not made.
20
21
VOTE: UNANIMOUS
22
23
Commissioner Rich asked if the Clerk to the Board woulddistributethis proclamationto
24
all counties.
25
26
5.Public Hearings
27
28
a.Joint Public Hearing with the Historic Preservation Commission Regarding the
29
Proposed Designation of the Dr. Arch Jordan House in the Caldwell Community
30
as an Orange County Local Historic Landmark
31
The Board conductedajoint public hearing with the Historic Preservation Commission
32
(HPC) to receive public comment on the application and proposed ordinance to designate the
33
Dr. Arch Jordan House as a Local Historic Landmark.
34
35
Historic Preservation Commission Members in attendancefor this joint public hearing:
36
Thomas Loter
37
Stephen Peck
38
Dr. Robert Ireland
39
Art Menius
40
Todd Dickinson
41
42
Peter Sandbeck, Cultural Resources Coordinator,reviewed the background information,
43
andintroduced the HPC members in attendance.
44
45
BACKGROUND:
46
This is a routine joint public hearing required by state enabling legislation and the county’s
47
Historic Preservation Ordinance. Following this joint public hearing, the BOCC and the HPC will
48
take into consideration public comments, if any. The HPC may refer the ordinance back to the
49
Board of Commissioners for consideration and adoption at the next BOCC meeting on
50
December 12, 2017.
14
1
2
In 1991, the BOCC adopted the “Ordinance Creating the Historic Preservation Commission
3
(HPC) of Orange County”, also referredto as the “Historic Preservation Ordinance”. In 1997,
4
the BOCC adopted the Local Landmark Program, a voluntary program allowing the HPC to
5
designate properties of local historic and/or architectural significance, as authorized by NC
6
General Statute 160A-400.1-400.14. One of the HPC’s duties is to recommend properties to the
7
BOCC for local landmark designation. Properties must meet a high standard of historic and/or
8
architectural significance to be designated as a landmark.The higher standard is appropriate
9
since landmark property owners are eligible for a 50 percent property tax deferral as provided
10
by state law, as long as the property retains its historic character. The intent of this tax
11
treatment is to provide a modest benefit for owners who face highcosts to maintain, paint and
12
repair their historic buildings.
13
14
The historic landmark designation process involves several steps culminating with the adoption
15
of an ordinance by the BOCC for each individual landmark. The HPC approved a motion at its
16
September 27, 2017 meeting stating that the Dr. Arch Jordan House possesses special
17
historical and architectural significance and is worthy of landmark designation. The application
18
materials (Attachments 1 and 2) were then submitted to the State Historic Preservation Office
19
(SHPO) for review and comment as required by state law. The SHPO provided a positive
20
review (Attachment 4). The next step is for the HPC to hold a joint public hearing with the
21
BOCC, as required by the Historic Preservation Ordinance.
22
23
Peter Sandbeck made a PowerPoint presentation, which including photographs only.
24
25
A motion was made by Commissioner McKee,seconded by Commissioner Price to
26
open the public hearing.
27
28
VOTE: UNANIMOUS
29
30
PUBLIC COMMENT:
31
NONE
32
33
Chair Dorosin asked if there would be any signage.
34
Peter Sandbeck said some counties have adopted some small signage,and the HPC is
35
looking into this for Orange County.
36
Chair Dorosin asked if there isacentral location where all of these properties are listed
37
for the public.
38
Peter Sandbecksaid this information can be puton the Orange County website.
39
Commissioner Jacobs thanked the HPC and Peter Sandbeck for their diligence and
40
proactivity in this area.
41
Commissioner Price said she is very glad to see this come to fruition.
42
HPC Chair ToddDickinson said he is here to plug the HPC’s proposed book that will
43
includethis information,and possibly a stand-alonewebsite.
44
Commissioner Jacobs asked if a publication date can be agreed upon, because this has
45
been going on for 25 years.
46
CommissionerJacobs referred to the signage,and saidMoorefields had the same
47
conversation with Orange County,but to no fruition.
48
John Roberts said this is a joint public hearing with the HPC, and there isa quorum
49
present.
50
15
1
A motion was made by CommissionerPrice,seconded by Commissioner Jacobs to
2
close the public hearing.
3
4
VOTE: UNANIMOUS
5
6
Chair Dorosin saidthe HPC will return a recommendation, andto flag the signage issue.
7
HPC members left at 8:42 p.m.
8
9
b.Orange County Consolidated Plan –Annual Action Plan Needs Assessment Public
10
Hearing
11
The Board receivedcomments from the public regarding the housing and non-housing
12
needs to be included in the Action Plan Update for 2018-2019 (the fourth year of the five year
13
Plan) as it relates to the Consolidated HousingPlan for Housing and Community Development
14
Programs in Orange County.
15
16
Sherrill Hampton, Department of Housing, Humans Rights and Community Development
17
Director,presented the following information, as well asadditional information at the
18
Commissioners’places.
19
20
BACKGROUND:
21
In May 2015, a Consolidated Plan for Housing and Community Development Programs in
22
Orange County was developed and approved by the U.S. Department of Housing and Urban
23
Development (HUD) and the Orange County Board of County Commissioners. This document
24
details the housing needs of very low, low and moderate income individuals, families and
25
special population groups in addition to outlining the strategies and plans for addressing those
26
needs. The Executive Summary of the 2015-2020 Consolidated Plan is attachedin the abstract.
27
Each year, local communities are required to reassess the needs of the community.
28
29
Renee Holmes, Housing Program Coordinator,reviewed information about this
30
program.
31
32
This public hearing provides an opportunity for the public, public agencies and other interested
33
parties to provide input into the Annual Action Plan Update. In addition, the public may
34
comment on proposed uses of an estimated $394,656 in 2018-2019 funds. The amount listed is
35
only an estimate of the funds to be received and available for use. Information regarding actual
36
Congressional allocation for the HOME Program is not available at this time.
37
38
Once the Federal 1 budget has been approved, HUD will make the determination of the final
39
award amount. 2018-2019 will be the fourth year of the Five Year Consolidated Plan. Eligible
40
HOME Program activities include: acquisition, new construction, housing rehabilitation, rental
41
assistance and down payment assistance. The 2018 Annual Action Plan will be submitted to
42
HUD on or about May 31, 2018 after approval by the HOME Consortium members.
43
44
Sherrill Hampton said the green sheet at the Commissioners’ places istheupdated
45
mapsfor this information.
46
47
A motion was made by Commissioner Burroughs,seconded by Commissioner McKee to
48
open the public hearing.
49
50
VOTE: UNANIMOUS
16
1
2
Chair Dorosin referred to the maps at the Commissioners’ places, and said he would
3
like some zoomed in versions of some of these maps; specificallymore detailed information on
4
the followingones:percent minority by census track; median household income; the more
5
anomalous parcels, in order to know exactly where they are.
6
Chair Dorosin asked if these maps could be emailed to the Board.
7
8
PUBLIC COMMENT:
9
Robert Dowling, Community Home TrustDirector,thanked the Board ofCounty
10
Commissioners for its continued support ofaffordable housing. He said he hopes that the next
11
planin 2020 will better reflectthe collaborative efforts in Orange County,and will be more
12
focusedon how to spend funds.He thankedOrange County staff for their work with the
13
Community Home Trust(CHT).He also wanted to thank Bonnie Hammersley and Annette
14
Moore fortheir help with the Landings at Winmore; andwanted to acknowledge the efforts of
15
Sherrill Hampton,noting her attitude is to help CHT, whilealso holdingthem accountable.
16
Delores Baileyis the Executive Director of EmPOWERment, Inc. She thanked the
17
BOCC for itscontinued support ofaffordable housing. She said EmPOWERment was part of
18
the creation of theconsolidated plan,andher takeaway from this hard work is that there is a
19
tremendous need for affordable rentals for those residents and employees of Orange County
20
living at the low income and poverty levels. She said EmPOWERment is committed to
21
increasing the amount of rental properties for these populations, and provided an update on its
22
current efforts.
23
Keith Cook said he is a member of the Affordable Housing Advisory Board (AHAB),
24
which ismoving too slowly,asthere is still not enough money for affordable apartments. He
25
said he has heard that Dobbins Hill is up for sale, and is a property that should be protected for
26
affordable usage.
27
Commissioner McKee said the reduction in funding is concerning (down almost 60%),
28
and asked if there isany indication of future funding.
29
Sherrill Hampton said the decline seems to be a continuing trend,and she said HOME
30
did not fare well is the congressional budget.
31
Commissioner Price said at one point the Federal government wasgoing to totally cut all
32
of the housing funding, but this action was prevented and it remains at level funding.She said
33
it is essential that any funds received be used, so that the need is clearly demonstrated.
34
Commissioner Jacobs saidthe funding decline is based on politicalphilosophy that
35
being poor is a choice, and that the government should not reward this choice.
36
Commissioner Jacobs asked if Sherrill Hampton was involved with Dobbins Hill.
37
Sherrill Hampton said she is looking into this property, and will provide updated
38
information to the Manager as soon as possible.
39
Commissioner Jacobs asked if the report could include the County’s history of
40
involvement with this property.
41
Commissioner Marcoplos said he would like information on any other projects that may
42
be available, or at risk of being bought and no longer used for affordable housing.
43
Sherrill Hampton said she has been working with the Manager and the Deputy Manager
44
ona restructured framework for her department, which will lay out the funding provided by the
45
BOCC, based on the priorities from the Consolidated Plan as well as the BOCC. She said this
46
will come back to the BOCC in February.
47
48
A motion was made by Commissioner Burroughs,seconded by Commissioner Rich to
49
close the public hearing.
17
1
2
VOTE: UNANIMOUS
3
4
Commissioner Jacobs suggested looking at theEno Haven property as well.
5
6
6. Regular Agenda
7
8
a.Department of Human Rights and Relations
9
The Board consideredvoting to approve the County Manager’s recommendation to
10
separate the Division of Human Rights and Relations fromthe current Department of Housing,
11
Human Rights and Community Development into a separate Department referred to as the
12
Human Rights and Relations(HRR).
13
14
BACKGROUND:
15
After passage of the Civil Rights Ordinance in 1994, the Board of County Commissioners (the
16
“Board”) authorized the creation of the Department of Human Rights and Relations on
17
December 20, 1994.
18
19
The core functions of the Department of Human Rights and Relations included:
20
Enforcement of the Orange County Civil Rights Ordinance;
21
Administration of the Housing and Urban Development Fair Housing Assistance
22
Program Agreement (“FHAP”) ;
23
Education, Outreach and Training on rights under the Civil Rights Ordinance; • Staffing
24
the Human Relations Commission and their education and outreach activities; and
25
Coordinating County efforts to eliminate or reduce limited English proficiency as a
26
barrier to accessing or understanding Orange County government services, program or
27
benefits.
28
29
The Board approved changing the Department to the Office of HumanRights and Relation
30
within the County Manager’s Office on March 6, 2008. To improve efficiency and service
31
delivery to residents, the County Manager subsequently recommended merging the Office of
32
Human Rights and Relations with the Department of Housing and Community Development. On
33
February 16, 2010 the Board approved merging the Office of Human Rights and Relations into
34
the Housing and Community Development Department (the Commission for Women was
35
moved to a non-profit agency).
36
37
During the last FHAP performance period (July 1, 2016-June 30, 2017) eight (8) Fair Housing
38
cases were closed. Currently, there are twelve (12) cases under investigation. The dramatic
39
rise in hate crimes motivated by intolerance, racism, sexism and xenophobia over the last
40
several years has demonstrated the need for increased focus on improving interpersonal
41
communications and human relations. In addition, there is also a need to not only effectively
42
enforce the civil rights of residents but to also educate them on their rights and responsibilities
43
under the law.
44
45
The separation of the division of Human Rights and Relations from Housing and Community
46
Development would allow the County to focus on civil and human rights training, education,
47
outreach and enforcement. In addition tothe core functions the department previously provided,
48
it would also include a compliance function. The director of the department would be designated
49
as the Civil Rights Compliance Officer for the County. The Civil Rights Compliance Officer
50
would coordinate the County’s efforts to comply with its civil rights obligations under federal and
18
1
state law. The proposed Department would be staffed by a director, a civil rights specialist, an
2
intake specialist and a Limited English Proficiency Specialist/Outreach Coordinator.
3
4
It is proposed that Annette Moore would have a dual role (50/50) as both the Department
5
Director and a Staff Attorney. The intake specialist will provide administrative support to Human
6
Rights and Relations as well as the County Attorney’s Office. The duties of the staff attorney
7
will be spread among the three staff attorneys in the County Attorney’s Office. Staff in the
8
Human Rights and Relations division now housed in the Whitted Building would be relocated to
9
office space in the Link Government Services Center.
10
11
Human Relations Commission Bylaw Changes
12
The County Manager met with the Human Relations Commission to inform them of the
13
proposed changes. The Bylaws of the Human Relations Commission will require minor changes
14
to facilitate realignment of the functions of Human Rights and Relations; no substantive
15
changes are being proposed.
16
17
Bonnie Hammersley made the following PowerPoint presentation:
18
19
DEPARTMENT OF HUMAN RIGHTS AND RELATIONS
20
21
PURPOSE
22
To consider approving the recommendationto separate the Division of Human Rights and
23
Relations from the current Department of Housing, Human Rights and Community
24
Development into a separate Department referred to as the Human Rights and Relations.
25
26
After passage of the Civil Rights Ordinance in 1994, the Board of County
27
Commissioners (the "Board") authorized the creation of the Department of Human
28
Rights and Relations on December 20, 1994.
29
On February 16, 2010 the Board approved merging the Office of Human Rights and
30
Relations into the Housingand Community Development
31
In June 2017, HUD conducted an onsite performance assessment of the County’s
32
FHAP program. Specific concerns related to three areas: the quality and timeliness of
33
complaint processing; financial management of the program; and the organizational
34
structure and reoccurring management and staffing changes. As a result of HUD’s
35
concerns Orange County was placed on a 90-day Performance Improvement Plan
36
(“PIP”), beginning November 1, 2017 ending January 31, 2018.
37
The re-creation of the Department of Human Rights and Relations is in response to the
38
Performance Improvement Plan.
39
40
The core functions of the Department of Human Rights and Relations include:
41
•Enforcement of the Orange County Civil Rights Ordinance;
42
•Administration of the Housing and Urban Development Fair Housing Assistance
43
44
Program Agreement ("FHAP"):
45
•Education, Outreach and Training on rights under the Civil Rights Ordinance;
46
•Staffing the Human Relations Commission and their education and outreach activities;
47
•Coordinating County efforts to eliminate or reduce limited English proficiency as a
48
barrier to access or understand Orange County government services, program or
49
benefits
19
1
In addition to the core functions the department previously provided, the director
•
2
of the department would be designated as the Civil Rights Compliance Officer for
3
the County.
4
The Civil Rights Compliance Officer would coordinate the County's efforts to
•
5
comply with its civil rights obligations under federal and state law.
6
•Annette Moore, who has considerable experience in this area, will assume leadership of
7
the new department and continue as a Staff Attorney on a part-time basis.
8
•In addition, the Department staffing model will be maintained with a civil rights specialist,
9
an intake specialist anda Limited English Proficiency Specialist/ Outreach Coordinator.
10
11
FINANCIAL IMPACT
12
•There is currently a budget from the general fund in addition to FHAP funds assigned to
13
the Human Rights Division.
14
•The department director's salary and benefits would be evenly divided between the
15
County Attorney's Office and the Department of Human Rights and Relations.
16
•There is an increased cost of approximately $46,000 to maintain capacity in the County
17
Attorney’s office and compensation for additional responsibilities.
18
•A budget amendment with the changes will be presented for your consideration at the
19
December 12th meeting for Board consideration.
20
21
RECOMMENDATION
22
1)Approve the new organizational structure creating the Department of Human Rights and
23
Relations as a separate independent department;
24
2)Change the name of the Department of Housing Human Rights and Community
25
Development to the Department of Housing and Community Development;
26
3)Authorize the Director of Human Rights and Relations to enforce the Civil Rights
27
Ordinance;
28
4)Amend the Bylaws of the Human Relations Commission to reflect the changes created
29
by the reorganization as provided in Attachment 2; and
30
5)Make these changes effective December 5, 2017.
31
32
Chair Dorosin asked if thecore functions of HRR will be the enforcement of the Civil
33
Rights Ordinance, which currently only covers the Fair Housing Act.
34
Annette Moore said the Civil Rights Ordinance covers civil rights, employment,and
35
public accommodations. She said the County can no longer do employment, and the public
36
accommodations areshaky, and generally only the fair housing portion is enforceable.
37
Chair Dorosin askedJohn Roberts ifthe ordinance still saysemployment, and if it does
38
should the BOCC consider its removal.
39
John Roberts said yes, the ordinancedoesstill say employment,and if the Board of
40
County Commissioners wants to remove this wording, it can do so.
41
Chair Dorosin referred to the financial impact, and asked if the reason for the increase in
42
the salary could be identified.
43
Bonnie Hammersley said that is a reclassification of a current attorney to a staff
44
attorney, which is an upgrade of the position.
45
Chair Dorosin asked if this is in addition to Ms. Moore, who will still be in the County
46
Attorney’s office half time.
47
Chair Dorosin said that $46,000 includes both increases: upgrading the attorney position
48
and additional responsibilities that Ms. Moore has in the Attorney’s office.
49
Bonnie Hammersley said yes, and this information will be outlined in the budget
th
50
amendment on December 12.
20
1
Commissioner McKee complimented the Manager on the choice of Ms. Moore for this
2
position.
3
Commissioner Jacobs complimented the Manager for returning this to a standalone
4
department.
5
6
A motion was made by Commissioner Jacobs,seconded by Commissioner Price for the
7
Board to:
8
1) Approve the new organizational structure creating the Department of Human Rights and
9
Relations as a separate independent department. (See attachment 1);
10
2) Change the name of the Department of Housing Human Rights and Community
11
Development to the Department of Housing and Community Development;
12
3) Authorize the Director of Human Rights and Relations to enforce the Civil Rights
13
Ordinance;
14
4) Amend the Bylaws of the Human Relations Commission to reflect the changes created
15
by the reorganization as provided in Attachment 2; and
16
5) Make these changes effective December 5, 2017.
17
18
VOTE: UNANIMOUS
19
20
Chair Dorosin asked if the BOCC couldreceive an update on the Performance
21
Improvement Plan.
22
23
7. Reports
24
25
a.House Bill 630 –Family/Child Protection and Accountability Act
26
The Board receivedinformation about legislation passed by the North Carolina General
27
Assembly impacting programs at the Department of Social Services (DSS) and considered
28
sending a letter outlining Orange County’s concerns toOrange County’s legislative delegation
29
and the North Carolina Association of County Commissioners.
30
31
Nancy Coston, Department of Social Services (DSS) Director,presented this item,and
32
reviewed the following information:
33
34
BACKGROUND:
35
In June 2017, the North Carolina General Assembly passed House Bill 630, Family/Child
36
Protection and Accountability Act. This bill includes study and changes designed to improve
37
outcomes for families in the child welfare system and to improve performance in all mandated
38
social service programs. A UNC School of Government Overview is attached and House Bill
39
630 can be accessed at the electronic link noted above.
40
41
There are many facets of this law, some of which have major implications for local departments
42
Some of those areas are organizational structure/regionalization of
of social services.
43
both state and county services, performance contracts between each county and the
44
state, and an external study of the social services system. Although the timelines vary
45
for different parts of the law, performance contracts with the state will become effective
46
July 2018 and the details of those contracts are currently under development
.
47
The law includes language regarding corrective actions and “state takeover” of all or some of
48
the programs in a local agency if the performance measures are not met.
49
21
1
A report on the advantages and challenges of transitioning from county Social Services’ offices
2
to regional offices is due to the General Assembly by February 2019. There is also a report due
3
in November 2018 on regionalization of state offices with implementation to occur no later than
4
March 2020. A workgroup was appointed by the General Assembly to make these
5
recommendations. There are county representatives on the workgroup, and one representative
6
of attorneys who works with social services agencies is Angie Stephenson, a law partner at
7
Holcomb and Stephenson (the firm that provides legal services for Orange County DSS 1
8
services). The workgroup has met several times and the School of Government is providing
9
facilitation and other support for this work.
10
11
When this legislation was first introduced, regionalization of local social service agencies was
12
mandatory. Through work with the bill sponsors, this was changed to allow the work group to
13
It does appear
make recommendations to the General Assembly before implementation.
14
however that there is still interest in mandatory regionalization of both state functions
15
and local agencies
.
16
17
The Department of Social Services is participating in numerousactivities related to the law.
18
These include analyzing proposed performance measures, identifying data sources for these
19
measurements, and determining current performance. The Social Services Board and staff
20
have met with state representatives to share concerns about some parts of the law, particularly
21
mandatory regionalization. There is also a convening session in January sponsored by the
22
county commissioners’ association and Orange County will participate in that session.
23
24
Commissioner Jacobs asked if there hasbeen thought given to havingregional
25
groupings,similar to mental health regional groupings;or will it be more like Triangle J Council
26
of Governments (TJCOG)and other regional boards.
27
Nancy Coston said she does not know,since she isnot in the workgroup;but a DSS
28
contract attorney is in the workgroup, if the BOCC would like to share specific feedback. She
29
said, to her knowledge,none ofthis been discussed. She said the State has to decide what to
30
regionalize.
31
Commissioner Jacobs saidNorth Carolina is unusual in that the State Government has
32
devolved some of the responsibilitiesto the counties. He asked if this is very unusual, and if
33
the State would prefer to return to a more centralized system.
34
Nancy Coston said this is not clear at this time. She said all states are different, and
35
about ten states have a county-run DSS. She said NC is also one of the few states where the
36
county contributes to the cost in the way that they do. She said Orange County is unique in its
37
approach to certain things, and it is unclear how these would translate to a regional model.
38
Chair Dorosin asked if the workgroup is the same as the study commission appointed by
39
the Legislature.
40
Nancy Coston said this was called a working group, and has a lifespan of about 18
41
months to create a recommendation, and cannot regionalize without taking a plan to the
42
General Assembly(GA). She said whoever receives the contract for the request for proposal
43
(RFP)will make reports to the GA about the strengths and weaknesses of the system,
44
particularly in child protection.
45
Commissioner Rich asked if the working group is comprised of people from all over the
46
State.
47
Nancy Coston said yes. She said the NCACC appointed 3 or 4 commissioners; there
48
are three social service representatives; one county DSS attorney; as well as many members of
49
the General Assembly.She said Orange County has a contract attorney in the group, and
50
there is also a County Commissioner from Durham.
22
1
Commissioner Marcoplos asked if there are specific state legislations requirements that
2
county DSS offices must meet.
3
Nancy Coston said most of the requirements are federal,which are passed on by the
4
State. She said if local programming does not receive significant federal funding, the standards
5
may not apply as strongly.
6
Commissioner Marcoplos clarified that the Federal requirements are for the purposes of
7
dispersing funds, and not necessarily to hold the counties accountable.
8
Nancy Coston said it is a combination, and if the State does not meet certain child
9
welfare performance measures, then certain Federal funds will be withheld. She said NC is
10
currently under a program improvement plan due to not meeting federal standards, as are most
11
states around the country; and thus counties are under a program improvement plan as well.
12
Commissioner Marcoplos asked if the state were to take over DSS, would it be violating
13
any standards.
14
Nancy Coston said if the State were to take over itwould not want to violate the federal
15
requirements, as it would lead to a loss offunding. She said for the State to take over a county,
16
it would want to improve the county’s existing performance levels.
17
Chair Dorosin asked if Nancy Coston wouldoutline a letter to the legislative delegation.
18
Commissioner Price said the NCACC talked aboutregionalization,and no one seemed
19
in favor of it. She said aletter may help.
20
Chair Dorosin asked ifstaffwoulddraft a letter.
21
22
23
8. Consent Agenda
24
25
Removal of Any Items from Consent Agenda
26
f -Commissioner Price
27
i-Commissioner Jacobs
28
29
Approval of Remaining Consent Agenda
30
31
A motion was made by Commissioner McKee,seconded by Commissioner Jacobs to
32
approve the remaining items on the Consent Agenda.
33
34
VOTE: UNANIMOUS
35
36
Discussion and Approval of the Items Removed from the Consent Agenda
37
38
Request for Road Addition to the State Maintained Secondary Road System –Perry
F
39
Hills Subdivision
40
The Board consideredmaking a recommendation to the North Carolina Department of
41
Transportation (NCDOT) and the North Carolina Board of Transportation (NC BOT) concerning
42
a petition to add the remaining section of Paylor Street in Perry Hills Subdivision to the State
43
Maintained Secondary Road System.
44
45
Commissioner Price said it was the residentsof the Perry Hill’s Community Association
46
that brought thisitem to her attention, as well asto DOT and planning staff.
47
Commissioner Jacobs acknowledged that the Town of Mebane brought this up at one of
48
their joint meetings in the past. He said in the past, Mebane was not sensitive to the concerns
49
of the Buckhorn Road community, but were sensitive to this community.
50
23
1
A motion was made by Commissioner Price,seconded by Commissioner McKee to
2
approve a recommendation to the North Carolina Department of Transportation (NCDOT) and
3
the North Carolina Board of Transportation (NC BOT) concerning a petition to add the
4
remaining section of Paylor Street in Perry Hills Subdivision to the State Maintained Secondary
5
Road System.
6
7
VOTE: UNANIMOUS
8
9
i.Board of Commissioners –Boards and Commissions Annual Selection Process
10
The Board consideredvoting to approve a selection process for the Board to utilize as
11
part of Board members’ annual selection of Boards and Commissions on which to serve going
12
forward in 2018.
13
14
Commissioner Jacobs said he fine with the stipulations, except for the two-year term
15
limit, which he finds insufficient. He said that some of these boardsare working in a
16
competitive environment, and it takes more than a year to get up to speed. He said rotating
17
people through is not a good solution. He said most other local governments have
18
representatives serve on boards for years.
19
Commissioner McKee endorsed Commissioner Jacobs’ comments.
20
Commissioner Marcoplos said some board positionscan turn over more quickly than
21
others.
22
CommissionerJacobs said the transportationboards have alternatesmemberswhich is
23
helpful.
24
Commissioner Rich said she has beenan alternateon boards, and after a year of
25
service she still feels very lacking in knowledge. She said some board meetings seem like they
26
are being conducted in a foreignlanguage.She sees merit to both sides of the discussion
27
regarding term limits, and struggles with finding the best solution.
28
Commissioner Price said she has no problem taking out the term limits, but with the
29
round robin process there is noguarantee of anything.
30
Chair Dorosin suggestedkeeping the two-year term limitfor all boards,except for transit
31
related boards, where a two-year term limit would just be recommended.
32
Commissioner Marcoplos suggesteda three-year term.
33
34
A motion was made by Commissioner Jacobs,seconded by Commissioner McKee that
35
appointments to regional boards be no more than 4 years, and appointments tointra-county
36
boardsbeno more than2 years.
37
38
VOTE: UNANIMOUS
39
40
a.Minutes
41
The Board approvedthe minutes from November 14 and 20, 2017 as submitted by the Clerk to
42
the Board.
43
b.Motor Vehicle Property Tax Releases/Refunds
44
The Board adopted aresolution, which is incorporated by reference,to release motor vehicle
45
property tax values for four taxpayers with a total of four bills thatwill result in a reduction of
46
revenue in accordance with the NCGS.
47
c.Property Tax Releases/Refunds
48
The Board adopteda resolution, which is incorporated by reference,to release property tax
49
values for twenty-four (24) taxpayers with a total of twenty-seven (27) bills that will result in a
50
reduction of revenue in accordance with North Carolina General Statute 105-381.
24
1
d.Applications for Property Tax Exemption/Exclusion
2
The Board consideredseven untimely applications for exemption/exclusion from ad valorem
3
taxation for seven bills for the 2017 tax year.
4
e.Alliance for Historic Hillsborough Lease –Dickson House, 150 King Street,
5
Hillsborough
6
The Board considereda three year Lease Agreement with the Alliance for Historic Hillsborough
7
for the Historic Dickson House, consisting of approximately 2,713 square feet of administrative,
8
museum, and visitor’s center space as well as the restroom and historic office outbuildings
9
located at 150 East King Street, Hillsborough; and authorize the Chair to execute the lease
10
upon final County Attorney review.
11
f.Request for Road Addition to the State Maintained Secondary Road System –Perry
12
Hills Subdivision
13
The Board made a recommendation to the North Carolina Department of Transportation
14
(NCDOT) and the North Carolina Board of Transportation (NC BOT) concerning a petition to
15
add the remaining section of Paylor Street in Perry Hills Subdivision to the State Maintained
16
Secondary Road System.
17
g.Request for Road Additions to the State Maintained Secondary Road System –
18
Buckhorn Ridge Subdivision
19
The Board madea recommendation to the North Carolina Department of Transportation
20
(NCDOT) and the North Carolina Board of Transportation (NC BOT) concerning a petition to
21
add Buckhorn Ridge Road and Twelve Point Trail in Buckhorn Ridge Subdivision to the State
22
Maintained Secondary Road System.
23
h.Request for Road Additions to the State Maintained Secondary Road System –The
24
Reserve Subdivision
25
The Board madea recommendation to the North Carolina Department of Transportation
26
(NCDOT) and the North Carolina Board of Transportation (NC BOT) concerning a petition to
27
add Serrano Way, Madera Lane, Umbrio Lane, Majestic Court, and Chimeneas Place in The
28
Reserve Subdivision to the State Maintained Secondary Road System.
29
i.Board of Commissioners –Boards and Commissions Annual Selection Process
30
The Board votedto approve a selection process for the Board to utilize as part of Board
31
members’ annual selection of Boards and Commissions on which to serve going forward in
32
2018.
33
34
9. County Manager’s Report
35
Bonnie Hammersley said staff has been working with the Chapel Hill-Carrboro City
36
Schools (CHCCS) on the bondprojects,andisnot anticipating anything at the BOCC
thth
37
December12meeting. Shesaid the school board is meeting on December7.
38
Chair Dorosinasked if CHCCS pursued the possibility ofextending the construction bid
39
for the Lincoln Center project.
40
Bonnie Hammersley said this conversation did occur,and the construction firm said the
41
sub-contractorswould not allow them to do this,due to anticipated costincreases after the first
42
of the year.
43
Chair Dorosin said the BOCC isreceivinga lot of emails about this issue,and he would
44
like clarification on the bond funding. He asked if CHCCS choosesto go forward with the
45
Lincoln Center project, does the BOCC havetheauthority to say no.
46
John Roberts said this is a County bond, not a school bond. He said it is his
47
understanding that the BOCC decides whether or not to issue the bonds, and he will follow up
48
Bob Jessup for a more full and formal answer.
49
Commissioner Rich thanked all of the concerned parents who have sent emailsto the
50
BOCC, and she thanked Todd McGee, Community Relations Director,for his responses to
25
th
1
some of these emails. She saidthelocation of the December7meeting may have been
2
moved,andasked if the County could help in publicizing this information.
3
Bonnie Hammersley said all emails are getting the same response, due to a consistency
4
in the questions being asked.
5
Commissioner Burroughs said just because the BOCC may be permitted todo
6
somethingdoesnot mean the BOCCshoulddo something.
7
Commissioner Jacobs asked if there is any progress incollaboration discussions
8
between the schools and County staff.
9
Bonnie Hammersley said Orange County staff has beenincludedin all meetings thus
10
far.
11
12
10. County Attorney’s Report
13
NONE
14
15
11.*Appointments
16
17
a.Arts Commission –Appointments
18
The Board consideredmaking appointments to the Arts Commission
19
20
A motion was made by Commissioner Price,seconded by Commissioner Jacobs to
21
appoint the following to the Arts Commission:
22
23
Appointment to a partial term (position #1) “At-Large” for Marlena Slade expiring
24
03/31/2018.
25
Appointment to a first full term (position #10) “At-Large” for Marlon Torres expiring
26
03/31/2020.
27
28
VOTE: UNANIMOUS
29
30
A motion was made by Chair Dorosin,seconded by Commissioner Rich to appoint:
31
32
Appointment to a partial term (position #6) “At-Large” for Linda Williamson expiring
33
9/30/2019.
34
35
VOTE: UNANIMOUS
36
37
b.Commission for the Environment –Appointment
38
The Board consideredmakingan appointment to the Commission for the Environment.
39
40
A motion was made by Commissioner Price,seconded byCommissioner McKeeto
41
appoint the following to the Commission for the Environment:
42
43
Appointment to a first full term (position #11) “At-Large” for Jeremy Marzuola expiring
44
12/31/2020.
45
46
VOTE: UNANIMOUS
47
48
A motion was made by Commissioner Marcoplos,seconded by Commissioner Price to
49
appoint the following to the Commission for the Environment:
50
26
1
Appointment to a first full term (position #9) “At Large” for Kim Piracci expiring
2
12/31/2020.
3
4
VOTE: UNANIMOUS
5
6
12.Information Items
7
8
November 20, 2017 BOCC Meeting Follow-up Actions List
9
Tax Collector’s Report –Numerical Analysis
10
Tax Collector’s Report –Measure of Enforced Collections
11
Tax Assessor's Report –Releases/Refunds under $100
12
BOCC Chair Letter Regarding Petitions from November 20, 2017 Regular Meeting
13
14
13.Closed Session
15
NONE
16
17
14.Adjournment
18
19
A motion was made by Commissioner Rich,seconded by Commissioner Price to
20
adjourn the meeting at10:00 p.m.
21
22
VOTE: UNANIMOUS
23
24
Mark Dorosin, Chair
25
26
27
Donna Baker
28
Clerk to the Board
29
30
1
1
Attachment 2
2
3
DRAFTMINUTES
4
BOARD OF COMMISSIONERS
5
REGULAR MEETING
6
December 12, 2017
7
7:00 p.m.
8
9
The Orange County Board of Commissioners met in regular session on Tuesday, December
10
12, 2017 at 7pm at the Southern Human Services Center in Chapel Hill, N.C.
11
12
COUNTY COMMISSIONERS PRESENT
: Chair Dorosin and Commissioners Mia Burroughs,
13
Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
14
COUNTY COMMISSIONERS ABSENT
:
15
COUNTY ATTORNEYS PRESENT
: John Roberts
16
COUNTY STAFF PRESENT
: County Manager Bonnie Hammersley, Deputy County Manager
17
Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18
appropriately below)
19
20
Chair Dorosin called the meeting to order at 7:02 p.m.
21
22
1.Additions or Changes to the Agenda
23
Chair Dorosin noted the following items at the Commissioners’ places:
24
-Revised Item 4-d-Bill of Rights Proclamation
25
-PowerPoint forItem 6-c
26
-PowerPoint for Item 6-e
27
-PowerPoint and2017 Popular Annual Financial Reportfor Item 4-e
28
-Whitesheet: information from Commissioner Jacobs on Agriculture and Food Initiatives
29
-White sheet:information from Durham County:resolution regarding K-3 Class size reduction
30
31
PUBLICCHARGE
32
Chair Dorosin dispensed with the reading of the public charge.
33
34
2.Public Comments
35
36
a.Matters not on the Printed Agenda
37
Robin Jacobs is the Executive Director of the Eno River Association(ERA),and she
38
presented the Board of County Commissioners (BOCC)with the 2018 Eno River Association
39
Calendars. She said she likesto speak to the BOCC annually because ERAvalues its
40
relationship withOrange County. She said ERA is about toclose a land protection project that
41
will expand the confluence natural area, and protect water quality in the Eno. She said this is
42
the thirdpartnership property that ERA has closed with the County this year, and there are
43
more in the works. She said two of the properties have been owned by their respective families
44
for over 100 years.
45
Commissioner McKee asked if the calendar is available to the public.
46
Robin Jacobs said the calendar is a fundraiser for theorganization, andthey can be
47
found in many stores in Chapel Hill and Hillsborough
48
Ed Johnson said the Mountains to Sea Trail (MST) ison the agenda, and he will save
49
his remarks until then.
2
1
Chair Dorosin said that is just an informational item, and said comments should be given
2
now.
3
Allan Green requested that their petition,submitted last week, forestablishing the route
4
for the MTS, be considered by the BOCC this evening,but that David Stancil, Department of
5
Environment, Agriculture, Parks and Recreation Director,said that would be part of the budget
6
process. He said his grouphas been before the BOCC manytimes in the last few years, and
7
the reason that the State indicated Orange County as a low priority is because they feel Orange
8
County is not committed. He said he wanted Orange County to designate the route tonight, but
9
it is only onthe agendaas an informational item.
10
Ed Johnson said he is an old time hiker,and the people he hasmet on the trails have
11
been great people. Hesaid heowns land to the north of Cane Creek Reservoir, andis willing
12
to grant an easement across his property for this trail.
13
Chair Dorosinsaidthe information item on this evening’sagenda recommends that
14
approval of the trail route should concur withbudget discussions this spring. He referred tothe
15
request of accepting offered easements, and said the staff has been in touch with many
16
landowners in this area,are moving forward, but completion by 2018 may be too ambitious. He
17
referred to the request to establisha relationship with the Friends of MST, and said the
18
information item states this is under way,and a draft memorandum of understanding (MOU)is
19
being worked on for trail building and assistance.
20
Bonnie Hammersley said the information item says staff will proceed with theCIP as
21
previously planned,unless otherwisedirected by the Board of County Commissioners.
22
Commissioner Jacobssaid regardless of the timeline,the public should understand that
23
the Board iscommitted,and will move forward with this vianormal processes.
24
Commissioner McKee said there has been no backing away from what he indicated in
25
his letterof supporttwo years ago.
26
Commissioner Marcoplos said contacting landowners isatacit acceptance of parts of
27
the trail.
th
28
David Stancil said the Board gave direction on September 19,andstaff provided a
th
29
memosummarizing that direction; on October 27staff received instruction to move forward
30
with landowners who are offering easements. He said this evening’sinformation item
31
reinforces all of this. He said information was sent out to people who have been in touch with
32
the County, and staff will move forward with discussions.
33
David Stancil said the process maynot be completedby February, due to staff and legal
34
reviews, but it ismoving forward.
35
Commissioner Price said she asked staff last week if they would be in touch with
36
landowners who are willing to donate land for easements. She said progress, even insmall
37
increments, is encouraging that the process is moving forward.
38
David Stancil said every property owner, who has expressed interest, should receive
39
information via the US postal service, which will initiate the process.
40
Commissioner Jacobs said there is concern in the community that an actual path for trail
41
has yet to be determined. He asked if there is a reason that the location of the trail has not
42
been identified.
43
David Stancil said the CIP has broken this process into three phases, which may need
44
to be revisited; and the logical time to do this would be during the CIP process in March or April.
45
He said, however, there is nothing precluding the Board from setting a line on the map right
46
now. He said a proposed route has been identified.
47
Commissioner Jacobs said in the past, projects have had conceptual plansthat the
48
Board adopted before it went into the CIP and before the Board had a master plan. He asked if
49
a conceptual plan could be adopted in this case, prior to the CIP.
50
Bonnie Hammersley said yes.
3
rd
1
Chair Dorosin saidto try and get this on the agenda for the January 23meeting.
2
3
b.Matters on the Printed Agenda
4
(These matters will be considered when the Board addresses that item on the agenda
5
below.)
6
7
3. Announcements, Petitions and Comments by Board Members
8
Commissioner Marcoplos said the quarterly meeting of the Family Success Alliance
9
;
(FSA) was held yesterday, whichincluded apresentation of their new websitea presentation
10
bySheriff Blackwood about howSeniors and Law Enforcement Together (SALT)is working to
11
meet the individual needs in the community-serving meals, etc. He said so many thingsare
12
happening in their community,but the distribution of information is more difficult for more
13
people,due to the decreased use ofnewspapers, etc. He asked if thereis a better framework
14
for disseminating information.
15
Commissioner Price said she attended the National Association of Counties (NACo)
16
poverty summit and fall meeting, where they toured a facility called One Safe Place in Fort
17
Worth, which included many wraparound services.She said it does not provide shelter, but is a
18
safe haven that is open twenty-four hours a day.She said part of the philosophy is that they
19
have a No Wrong Door policy, meaning no matter which County department a person may call,
20
the County staff will attempt to help, rather than saying “you’ve called the wrong department.”
21
Commissioner Price said the Cardinal Innovations Board of Directors meeting will be
th
22
held on December14.
23
Commissioner Price said at the NACo meeting, Mecklenburg County reported on how it
24
hadbeen hit byransom hackers,and NACo is shifting itsfocus tothis issue.
25
Commissioner McKee said he attended the swearing in ceremony at the Town of
26
Hillsborough. He congratulated the new and returning members of the elected boards in
27
Carrboro, Chapel Hilland Hillsborough.
28
Commissioner Richsaid she and Chair Dorosin attended swearing in ceremonies at
29
Chapel Hill and Carrboro.
30
CommissionerRich said she attended the Triangle J Council of Governments (TJCOG)
31
meeting where they talked about farmland preservation,and she was excited to see how many
32
farms still exist in Orange County. She saidChatham and Orange County are still adding
33
farms.
34
Commissioner Jacobs said he would like ongoing updates fromthe discussions between
35
the staffs of Chapel Hill-Carrboro City Schools (CHCCS) and Orange County about value
36
engineering,and updates on the Chapel Hill High project.
37
Bonnie Hammersley said there is a meeting scheduled next week for the members of
38
their work group to talk aboutthis.
39
Commissioner Jacobs said he previously mentioned the Government Citizens Academy,
40
and he wanted to petition to reconstitute the County Government Day.
41
Commissioner Jacobs said there was a meeting of elected officials and counties staffs
42
in Wake County yesterday,in reference to agriculture and food security. He said it wasagreed
43
thatstaff would work together to avoid duplicatingone another,and once they have a
44
framework in place, other countieswill be invitedto participate.
45
Commissioner Jacobsthanked the Orange County staff for the work they havedone for
46
the residents and the Boardin 2017.
47
Commissioner Burroughs said shehas decided not run for re-election next year,and
48
she has a wonderful day job. She thanked the residents of Orange County for their support,
49
andsaid that it is time to share.
4
1
Chair Dorosin said the Board will have Commissioner Burroughsfor another year,and
2
thanked her for all that she has brought to the Board.
3
4
4. Proclamations/ Resolutions/ Special Presentations
5
6
a.Proclamation Recognizing Chapel Hill High School Women’s Cross Country Team
7
Winning the 2017 State Championship
8
The Board consideredvoting to approve a proclamation recognizing the Chapel Hill High
9
School Women’s Cross Country Team for winning the 2017 StateChampionship and
10
authorizingthe Chair to sign.
11
Todd McGee, Community Relations Director, introducedthese proclamations.
12
Coach Joan Nesbit Mabeintroduced her players.
13
:
Commissioner Jacobs read the proclamation
14
15
ORANGE COUNTY BOARD OF COMMISSIONERS
16
PROCLAMATION OF RECOGNITION ON
17
CHAPEL HILL HIGH SCHOOL WINNING 2017 STATE CHAMPIONSHIP
18
IN WOMEN’S CROSS COUNTRY
19
20
WHEREAS
, on November 4, 2017, the Chapel Hill High School Women’s Cross Country Team
21
won the North Carolina High School Athletic Association’s 3A State
22
Championship; and
23
th
24
WHEREAS
, under the guidance of Coach Joan Nesbit Mabe, the team won its 12state
25
championship and its third consecutive title; and
26
27
WHEREAS
, through hard work, dedication, teamwork, and commitment, the team brought
28
honor upon themselves, Chapel Hill High School, the Chapel Hill/Carrboro City
29
Schools District and Orange County;
30
31
NOW, THEREFORE
, be it proclaimed that the Orange County Board of Commissioners
32
expresses its sincere appreciation and respect for theChapel Hill High School
33
Women’s Cross Country Team and Coach Joan Nesbit Mabe for their
34
outstanding achievement, and their inspiration to youth across North Carolina
35
through their dedication, teamwork, and athletic prowess.
36
th
37
This the 12day of December 2017.
38
39
A motion was made by Commissioner Jacobs,seconded by Commissioner McKee for
40
theBoard to approve and authorize the Chair to sign a proclamation recognizing the Chapel Hill
41
High School Women’s Cross Country Team and Coach Joan Nesbit Mabe for winning the 2017
42
State Championship and the players and coaches for representing the community with the
43
highest ideals of sportsmanship and integrity.
44
45
VOTE:UNANIMOUS
46
47
b.Proclamation Recognizing the Carrboro High School Women’s Volleyball Team
48
Winning the 2017 State Championship
5
1
The Board considered voting to approve a proclamation recognizingthe Carrboro High
2
School Women’s Volleyball Team for winning the 2017 State Championship,and authorizing
3
the Chair to sign.
4
No one from the school was available to attend.
5
Commissioner Price read the proclamation
6
7
ORANGE COUNTY BOARD OF COMMISSIONERS
8
PROCLAMATION OF RECOGNITION ON
9
CARRBORO HIGH SCHOOL WOMEN’S VOLLEYBALL TEAM
10
WINNING THE 2017 STATE CHAMPIONSHIP
11
12
13
WHEREAS
, on November 4, 2017, the Carrboro High School Women’s Volleyball Team
14
captured the North Carolina High School Athletic Association’s (NCHSAA) 2A
15
State Championship; and
16
17
WHEREAS
, under the guidance of Coach Steve Scanga, the Carrboro High School Women’s
18
Volleyball Team earned its second consecutive NCHSAA title; and
19
20
WHEREAS
, the Lady Jaguars completed the season with a 31-0 record, extending their
21
winning streak to 61 matches; and
22
23
WHEREAS
, the Lady Jaguars brought honor upon themselves, Carrboro High School, the
24
Chapel Hill/Carrboro City Schools District and Orange County;
25
26
NOW, THEREFORE
, be it proclaimed that the Orange County Board of Commissioners
27
expresses its sincere appreciation and respect to theCarrboro High School
28
Women’s Volleyball Team and Coach Steve Scanga for the Jaguars’
29
outstanding achievement and their inspiration to youth across North Carolina
30
through their dedication, teamwork, and athletic prowess.
31
th
32
This the 12day of December 2017.
33
34
A motion was made by Commissioner Price,seconded by Commissioner McKee for the
35
Board to approve and authorize the Chair to sign a proclamation recognizing the Carrboro High
36
School Women’s Volleyball Team and Coach Steve Scanga for winning the 2017 State
37
Championship and the players and coaches for representing the community with the highest
38
ideals of sportsmanship and integrity.
39
40
VOTE: UNANIMOUS
41
42
c.Proclamation Recognizing Chapel Hill High School’s Men’s Soccer Team Winning
43
the 2017 State Championship
44
The Board consideredvoting to approve a proclamation recognizingthe Chapel Hill High
45
School Men’s Soccer Team for winning the 2017 State Championship,and authorizingthe
46
Chair to sign.
47
Coach Jason Curtis introduced his team members:
48
:
Commissioner Marcoplos read the proclamation
49
50
ORANGE COUNTY BOARD OF COMMISSIONERS
6
1
PROCLAMATION OF RECOGNITION ON
2
CHAPEL HILL HIGH SCHOOL WINNING 2017 STATE TITLE
3
IN MEN’S SOCCER
4
5
WHEREAS
, on November 18, 2017, the Chapel Hill High School Men’s Soccer Team won the
6
North Carolina High School Athletic Association’s 3A State Championship; and
7
th
8
WHEREAS
, under the guidance of Coach Jason Curtis, theteam won its 4state
9
championship; and
10
11
WHEREAS
, through hard work, dedication, teamwork, and commitment, the team brought
12
honor upon themselves, Chapel Hill High School, the Chapel Hill/Carrboro City
13
Schools District and Orange County;
14
15
NOW, THEREFORE
,be it proclaimed that the Orange County Board of Commissioners
16
expresses its sincere appreciation and respect for theChapel Hill High School
17
Men’s Soccer Team and Coach Curtis for their outstanding achievement, and
18
their inspiration to youth across NorthCarolina through their dedication,
19
teamwork, and athletic prowess.
20
th
21
This the 12day of December 2017.
22
23
A motion was made by Commissioner Marcoplos,seconded by Commissioner Price for
24
theBoard to approve and authorize the Chair to sign a proclamation honoring the Chapel Hill
25
High School Men’s Soccer Team and Coach Jason Curtis for winning the 2017 State
26
Championship and the players and coaches for representing the community with the highest
27
ideals of sportsmanship and integrity.
28
29
VOTE: UNANIMOUS
30
31
d.Proclamation –Bill of Rights Day
32
The Board consideredvoting to adopt a proclamation to officially recognize “Bill of
33
Rights Day” in Orange County as December 15, 2017 and authorize the Chair to sign.
34
Tara May,Civil Rights Specialist,andDr. Deborah Stroman, current Chair of the Human
35
Relations Commission(HRC), presented the item.
36
37
BACKGROUND:
38
The United States Constitution was ratified by nine of the thirteen states in 1788. However,
39
residents of the new United States of America were concerned that a centralized government
40
would interfere with states’ rights and restrict individual liberties that the Declaration of
41
Independence proclaimed were inherent and unalienable.
42
43
James Madison, a member of the 1st Congress and the “Father of the Constitution”, was
44
charged with reviewing more than 200 proposed changes to the Constitution made by citizens
45
of the new country. Madison proposed 19 amendments to the Constitution. Congress approved
46
12, and 10 of those amendments were ratified by the states. The specific government
47
prohibitions included limiting freedom of expression, religion, assembly and the press; the right
48
to bear arms; not to be a witness against oneself, to due process, to a speedy trial, to confront
49
your accuser, and to a trial by jury; protection against unreasonable search and seizure and
50
cruel and unusual punishment. The Bill of Rights ensured not only states’ rights were protected
7
1
but also that the government could not restrict those inherent and unalienable rights and
2
freedoms that every personhas. The ten amendments, limiting governmental power, were
3
called “The Bill of Rights” and ratified on December 15, 1791.
4
5
Fourteen original copies of the twelve proposed amendments to the United States constitution
6
were prepared by three federal clerksin 1789. On September 25, 1789 after Congress ratified
7
the first ten amendments, a copy of the Bill of Rights was sent to each state. After North
8
Carolina ratified the Bill of Rights, the original document was housed in the state’s archives in
9
Raleigh.
10
11
In 1865, a Union infantryman broke into the state archives and stole documents including the
12
Bill of Rights. The Union soldier took the Bill of Rights to Ohio, where he pawned it. The
13
document briefly resurfaced in the 1920’s. The Bill of Rights was then acquired by an antique
14
collector who was a regular participant on the PBS television show, “Antiques Roadshow”. The
15
collector told potential buyers that the document could not be traced back to any state. He later
16
tried to sell it to the National Constitutional Center in Philadelphia. The National Constitutional
17
Center authenticated the document had been prepared by one of the three federal clerks.
18
19
Mike Easley, the then Governor of North Carolina, along with the U.S. Attorney General,
20
worked with the Federal Bureau of Investigation (“FBI”) to get the document back. After an FBI
21
sting involving $4 million in 2007, North Carolina’s original copy of the Bill of Rights was
22
returned to the state. Four of the original 13 states’ copies of the Bills of Rights arestill missing
23
(Georgia, New York, Maryland, and Pennsylvania).
24
25
Commissioner Burroughs read the revised proclamation:
26
27
ORANGE COUNTY BOARD OF COMMISSIONERS
28
PROCLAMATION
29
BILL OF RIGHTS DAY
30
DECEMBER 15, 2017
31
32
WHEREAS, on December 15, 1791 the necessary states ratified the first ten
33
amendments to the United States Constitution, called the Bill of Rights; and
34
35
WHEREAS, the Bill of Rights protects every person in the United States of America
36
from the infringement of basic human and civil rights; and
37
38
WHEREAS, it was the North Carolina convention, held in Hillsborough, which was
39
instrumental regarding the inclusion of a Bill of Rights as part of ratifying the United States
40
Constitution; and
41
42
WHEREAS, the amendments to the Constitution are a safeguard that the Country will
43
never succumb to the tyranny it has fought against and ensure the principles found in the
44
Constitution will continue to be guaranteed; and
45
46
WHEREAS, those principles of equality, liberty and justice have been carried forward
47
226 years as each generation continues to work on “perfecting our Nation”; and
48
8
1
WHEREAS, the same fundamental belief in the principles of this Nation that propelled
2
James Madison to insist on the amendments to the Constitution must be the same spark that
3
inspires usto defend these principles today; and
4
th
5
WHEREAS, on the 225Anniversary of the Bill of Rights, former President Barack
6
Obama proclaimed, “if we are to ensure the sacred ideals embodied in the Bill of Rights are
7
afforded to everyone, each generation must do what those who came before them have done
8
and recommit to holding fast to our values and protecting these freedoms” that “progress was
9
never inevitable, and as long as people remain willing to fight for justice, we can work to swing
10
open more doors ofopportunity and carry forward a vision of liberty and equality for generations
11
to come, and
12
13
WHEREAS, the Orange County Board of County Commissioners is committed to
14
“upholding the civil rights and civil liberties of all persons in Orange County and their free
15
exercise and enjoyment of any and all rights and privileges secured by our constitution and laws
16
of the United States, the State of North Carolina, and Orange County” as they proclaimed on
17
May 20, 2003 in “A Resolution Regarding the Protection of Civil Rights and Civil Liberties”;
18
19
NOW, THEREFORE do we, the Orange County Board of Commissioners, hereby
20
proclaim December 15, 2017 as “Bill of Rights Day” in Orange County and commend this
21
observance to all residents.
22
th
23
This the 12day of December 2017.
24
25
A motion was made by Commissioner Burroughs,seconded by Commissioner Jacobs
26
forthe Board to adopt the revised Proclamation regarding Bill of Rights Day and authorize the
27
Chair to sign the Proclamation.
28
29
VOTE:UNANIMOUS
30
31
Dr. Stroman said the HRC wanted to recognize Chair Dorosinfor his steadfast support
32
for low income and marginalized peoples,andall the important work he accomplished as the
33
Managing Attorney at the UNC Center for Civil Rights.
34
35
e.Presentation of Draft Comprehensive Annual Financial Report for FYE 6/30/2017
36
The Board receivedthe Draft Comprehensive Annual Financial Report (CAFR) for the
37
fiscal year endingJune 30, 2017.
38
Gary Donaldson, Chief Financial Officer, reviewed the following information:
39
BACKGROUND
:
40
The CAFR reports on allfinancial activity of the County for the fiscal year July 1, 2016 through
41
June 30, 2017. Mauldin and Jenkins, a firm of Certified Public Accountants, audited the
42
financial statements. The financial statements and audit are required by Chapter 159-34 of the
43
North Carolina General Statutes. The County prepares a Comprehensive Annual Financial
44
Report (CAFR) that meets the standards set by the Government Finance Officers Association
45
(GFOA). The CAFR is submitted to the GFOA in order to be awarded the Certificate of
46
Achievement for Excellence in Financial Reporting. The financial report for the Orange County
47
SportsPlex, as required under the management contract, is included in the County’s CAFR.
48
49
The County received an unmodified (clean) audit opinion on the financial statements received
50
from the audit. The financial audit results indicate compliance with County financial policies.
9
1
The Chief Financial Officer and representatives of Mauldin and Jenkins will cover highlights of
2
the report and answer any questions.
3
4
The Board awarded the Finance Department the Certificate of Achievements.
5
6
James Bense,Mauldin and Jenkins,presented a PowerPointsummary of the draft audit
7
results. He said the County worked seamlessly with his firm. He referred to page 7,and the
8
General Fund Balance. He said the graph shows the five-year trend of the fund balance, and
9
compares it to the annual expenditures of the general fund. He said the County policy seeks to
10
have the unassigned fund balance at 16%, and at the end of 2017 the balance was 16.8%.
11
Chair Dorosin said the Board had discussion about lowering the fund balance, and
12
asked if this ever happened.
13
Bonnie Hammersley said the balance went to 16% for 2017-18. She said the policy was
14
still 17% in 2016-17, which is the period of this audit.
15
James Bense referred to page 8,and the tax revenues on a per capita basis. He said
16
the trend of revenues isfairly consistent over the past 5 years.
17
James Bense said page 10gives a very high level view of the general fund, and how it
18
operated during the year. He said revenues came in about 1% over the anticipated amount,
19
and the final appropriation was to use approximately $14 million of the fund balance, but the
20
County only used $1.7 million of that.
21
James Bense referred to the enterprise funds. He said both solid waste and sewer had
22
negative cash flow from operations. He said all three funds still rely on transfers from the
23
general fund to cover operating and debt service costs.
24
James Bense referred to page 12, and the findings of the audit. He said there were only
25
3 findings, in comparison to 7 the year before, and credited Management with this
26
improvement.
27
He said the three findings pertained to: Expenditure and Expense Recognition; Receivables
28
Reconciliation; and Enterprise Program Integrity Control System.
29
James Bense referred to page 14, and highlighted the expanded areas, which the audit
30
covered this year. He said this provided agreater review of those departments that take in
31
larger amounts of money. He said all results have been reviewed in detail with Management.
32
Commissioner McKee said he appreciated this additional oversight, and thinks it is
33
extremely important to clearly document all cash flow in the County.
34
James Bense said the next few slides review the upcoming accounting standards. He
35
said the decisions made by the BOCC drive how Management will implement these standards.
36
Chair Dorosin referred to page 9, and clarified that the graph shows that the tax rate has
37
stayed fairly flat from 2013-2017, and that there has been an increase in revenue.
38
James Bense said that is correct.
39
Commissioner Burroughs referred to slide 10, and asked Management for clarification.
40
Bonnie Hammersley said this audit is for 2016-2017. She said a few years ago the
41
County’s revenues were about 105-106%, and the revenues are being projected much closer
42
than they were previously. She said the County has been consistently at around 95% on
43
expenditures. She said staff is looking more closely at the projection for 2017-2018, and
44
narrowing the margins. She said staff will have a clearer sense of the projections at the BOCC
45
retreat in January 2018.
46
Commissioner Jacobs asked if the number ofentities,under theCounty’s umbrella, who
47
conducttheir own auditis known.
48
James Bense said theABC Board is the only one that his firm does not audit.
10
1
Commissioner Jacobs asked if a report could be prepared about the ABC Board’s audit,
2
and whether it follows best practices. He also asked if the auditor for the ABC Board could
3
periodically be rotated.
4
Bonnie Hammersley said staff would prepare this.
5
6
5. Public Hearings
7
NONE
8
9
6. Regular Agenda
10
11
a.Consideration of Naming the Emergency Services Building the Phillip “Nick”
12
Waters Orange County Emergency Services Center
13
The Board consideredvoting to approve a resolution naming the Emergency Services
14
building at 510 Meadowlands to the “Phillip “Nick” Waters Orange County Emergency Services
15
Center” and authorizingthe Chair to sign.
16
Dinah Jeffries, Emergency Services Director,presented this item,and indicated many
17
past staff, current staff, friends,and family-his daughter and his two sisters-were also in
18
attendance.
19
Phillip Waters daughter, Gay Waters Fayela, said ithas been since 15 years since her
20
fatherpassed away,and her daddy loved his Orange County family. She saidthey are her
21
second family too. She said hewould have given anything to beathis cancer, and still be
22
working with the County. She thanked the Boardfor this honor,and everyone who was in
23
attendance tonight.
24
Dinah Jeffriesrecognized past staff members who worked under Nick Waters. She also
25
recognized Dr. Steve Halkiotis.
26
Steve Halkiotis said he remembered many years ago voting to appointNick Waters as
27
EMS director,andhe learned that Orange Countyhad the best EMS Director in the southeast,
28
and probably the United States. He said he wanted to highlight that in 1988 Nick Watershad a
29
vision that women had an important role to play in EMS, and he offered opportunities to women
30
in a previously all men’s world. He said after Nick Waterspassed on,EMS went down hill too,
31
but is now back on track with Dinah Jeffries as Director.
32
33
BACKGROUND:
34
Phillip “Nick” Waters was the Director of the Orange County Emergency Management
35
Department (now known as Emergency Services) from1988 to 2004. Mr. Waters passed away
36
after a short battle with cancer on April 21, 2004. Phillip “Nick” Waters was recognized by many
37
in the community for his dedication to leading emergency responders in Orange County. He
38
encouraged staff to do their best with the tools and resources available and to always share
39
their knowledge. In recognition and appreciation of Phillip “Nick” Waters’ contributions to
40
Orange County, the proposal to name the Emergency Services building at 510 Meadowlands to
41
the Phillip “Nick” Waters Orange County Emergency Services Center was presented to the
42
Board of Orange County Commissioners for consideration and on June 6, 2017, a motion was
43
passed for the Board to consider the proposal.
44
45
Dinah Jeffries asked Kent McKenzie to read the proclamation who traveled from Illinois,
46
and who has worked under Nick Waters.
47
Kent McKenzieread the resolution:
48
49
ORANGE COUNTY BOARD OF COMMISSIONERS
11
1
RESOLUTION NAMING THE EMERGENCY SERVICES BUILDING THE PHILLIP “NICK”
2
WATERS ORANGE COUNTY EMERGENCYSERVICES CENTER
3
4
WHEREAS,
Colonel Phillip “Nick” Waters served as the Orange County Emergency
5
Management Director from 1989-2004 leading the divisions of emergency medical
6
services, 9-1-1 communications, emergency management and fire marshal services;
7
and
8
9
WHEREAS,
Colonel Waters consistently challenged the state, county and his own department
10
to embrace “out of the box” thinking that moved towards creative and divergent
11
solutions for emergency services of every discipline; in doing so, he challenged
12
womenand minorities to excel and lead in the world of emergency services; and
13
14
WHEREAS,
Colonel Waters established the first Fire Marshal’s Division to provide support to
15
the County fire departments and community to preserve life and property through
16
education, prevention, investigation and fire code enforcement and established the
17
new Emergency Management Specialist position to provide coordination between the
18
County, towns, school systems and other agencies in establishing a county-wide multi-
19
hazard plan andon-going training to improve the response given to residents during a
20
disaster, and to ensure consistent implementation of this plan by all agencies; and
21
22
WHEREAS,
Colonel Waters and staff received multiple awards from the National Association of
23
Countiesand National Association of County Commissioners for trailblazing programs
24
and services that took a risk to change the delivery and response of services for the
25
better, such as, “Welcome to the World”, “Initial Response Vehicle Program”,
26
“Emergency Management Comprehensive Training Program”, “Critical Incident Stress
27
Support for Responders with Dr. Peter Smith” and many others; and
28
29
WHEREAS,
in 1996, 2000 and 2002, Orange County experienced three crippling weather
30
events in which Colonel Waters guided and directed the County to recovery;
31
32
NOW, THEREFORE,
be it resolved that the Orange County Board of Commissioners does
33
hereby recognize Emergency Management Director Colonel Phillip “Nick” Waters for
34
his faith to turn dreams into reality and for having a vision for a different and better
35
future by naming the Emergency Services Building the Phillip “Nick” Waters Orange
36
County Emergency Services Center.
37
38
This the 12th day of December 2017.
39
40
A motion was made by Commissioner Jacobs,seconded by Commissioner Pricefor the
41
Boardto approve the attached resolution naming the Emergency Services building at 510
42
Meadowlands as the Phillip “Nick” Waters Orange County Emergency Services Center and
43
authorize the Chair to sign the resolution.
44
45
Commissioner McKee said as a memberof the Caldwell Fire Departmenthe remembers
46
Nick Waters settingthe standard that encouraged them all to stretch a bit.
47
48
VOTE: UNANIMOUS
49
12
1
b.Amendment to Community Home Trust’s Affordable Housing Bond Development
2
Agreement
3
The Board consideredvotingto approve an amendment to Community Home Trust’s
4
(CHT’s) Affordable Housing Bond Development Agreement to allow for the replacement of
5
HVAC units at the East 54 Condominiums and to provide rehabilitation funding for homes
6
purchased in the Northside neighborhood and authorize the Manger to sign.
7
Sherrill Hampton, Housing Director,presented this item.
8
9
BACKGROUND:
10
In 2008, Community Home Trust (CHT) submitted an application for assistance to provide
11
second mortgages for low to moderate-incomepersons participating in its homeownership
12
program. The Board of Orange County Commissioners approved an award of $200,000 to CHT
13
to undertake this activity. The funds provided were a part of the remaining balance of the 2001
14
Affordable Housing Bond Program.
15
16
In 2016, the Board of County Commissioners approved an amendment to the original Bond
17
Development Agreement with Community Home Trust (CHT) to allow for $75,000 of the original
18
award to be used for replacing HVAC units at Greenbridge Condominiumsas well asother
19
HVAC systems in other properties. Of the $75,000 allocated under the amended agreement,
20
$15,000 has been spent to replace three (3) HVAC systems. A balance of $60,000 remains.
21
As the cost of the Greenbridge HVAC replacements has decreased, Community Home Trust is
22
requesting to broaden the use of the available $60,000 balance.
23
24
Community Home Trust is requesting to use the remaining $60,000 for two projects. The first is
25
to replace HVAC units at East 54 Condominiums as well as other properties in the CHT
26
portfolio that require HVAC replacements. This assistance is needed to help defray expenses
27
that exceed the amount set-aside under CHT’s Stewardship Account for HVAC systems. The
28
second proposed project is to help rehabilitate housing units that CHTwill acquire in the
29
Northside neighborhoodInitiative. To date, CHT has purchased one (1) single-family home (306
30
Brooks 1 Street) and will be purchasing additional homes in the neighborhood. The cost to
31
rehabilitate these units has increased requiring the need for additional outside funding.
32
33
FINANCIAL IMPACT:
No negative financial impact is associated with the approval of the
34
amendment. Broadening the eligible uses of the remaining $60,000 would allow for additional
35
homeowners to be assisted and the timely expenditure of funds. Any funds not expended by
36
June 30, 2019 will revert to the County for other eligible affordable housing activities.
37
38
PUBLIC COMMENT:
39
Robert Dowling, CHT Executive Director,said he apologizes for asking the Board to
40
revise this funding again, having already done so in2013. He said the funds can be spent
41
more quickly if the requested changes are made. He said the money is currently just assigned
42
to Greenbridge, and expanding its uses would allow faster repair of these failing systems, and
43
coverage for Northside costs.
44
Commissioner McKee asked if the remainingprojected amount forthe Greenbridge
45
project is known, because he does not believe this will be the last system that will be needed.
46
Robert Dowling said at Greenbridge, thereis a transfer fee that the market rate owners
47
pay to augment the cost of the affordable units. He said that transfer fee fund is almost
48
$300,000, which can take care of the HVAC systems at Greenbridge.He said there is not a
49
similar pot of money at East54, and thus the request to move the funds.
13
1
Commissioner McKee said asked if there is a reason that the original request in 2013
2
was not paid out of the transfer fee fund.
3
Robert Dowling said in 2013 he did not know how many units would need replacing; the
4
transfer fee fund was much lower; and the cost of replacements of these units went downfrom
5
$11,000 to $7,000.
6
Commissioner McKee said he is not criticizing CHT,but for him, it comes down toa lack
7
of achain of custody. He said if funds are allocated to a project, he likes them to be used for
8
that project. He said the shuffling of funds makes him uneasy.He said he would prefer to see
9
these funds returned to the account from whence they came, and a new request for funding
10
made.
11
Sherrill Hampton said she appreciates this point, and that is why there is a recapture
12
clause, which states if these funds are not spent by 2019 they will revert back to the County.
13
Commissioner McKee saidhe appreciates this, and does not question the use of the
14
funds,but wants the accounting to be clean.
15
Commissioner Rich asked if the number of units at East 54 is known.
16
Robert Dowling saidthere are 15 units in Greenbridge, three of which have received
17
new HVAC systems. He said there are34 units in East 54, and this is the first HVAC unit being
18
replaced.
19
Commissioner Rich said in 2013 Greenbridge was uniquein that it was built to LEAD
20
certification, and the HVAC systems were no longer available.She asked if this problem has
21
been solved.
22
Robert Dowling said he has not solved this problem. He says he was advised by
23
residents to replace all the units, and he has chosen to replace them only as they break.
24
Commissioner Jacobs said the units are not handicapped accessible at Greenbridge,
25
and asked if this was the case atEast 54.
26
Robert Dowling said none of the units at East 54 are handicapped accessible.
27
Commissioner Jacobs asked if Mr. Dowling wouldplease communicate to East 54 to
28
use universal design for handicapped accessibility going forward.
29
Chair Dorosin asked ifthere areanyhandicapped accessibleunits in the building,
30
whether affordable or not.
31
Robert Dowling said he is not sure, but knows that codes must be met when the
32
buildings are built.
33
Chair Dorosin said these funds were allocated a long time ago, from aprevious bondin
34
2001.He said these funds need to be spent.
35
36
A motion was made by Commissioner Rich,seconded by Commissioner Jacobs for the
37
Board to approve and authorize the Manager to sign the requested second amendment
38
(Attachment 3) of Community Home Trust’s Affordable Housing Bond Development Agreement.
39
40
VOTE: UNANIMOUS
41
42
c.Lands Legacy Action Plan for 2018-2020
43
The Board consideredvoting to adopt the Lands Legacy Action Plan for the years 2018-
44
2020.
45
David Stancil and Kim Livingston, Land Conservation Manager, presented this item.
46
David Stancil presented the background information:
47
48
BACKGROUND:
49
The Board of Commissioners established the Lands Legacy Program in 2000. Through this
50
program, Orange County seeks to protect its most critical natural and cultural resources
14
1
through a variety of voluntary means. Over the first 17 years of the program, Orange County
2
acquired land for eight new parks and nature preserves, conserved 20 active farms (1,930
3
acres), and protected nearly 1,500 acres of natural open space in the Eno River, Cane Creek,
4
Little River, and New Hope Creek watersheds. Over that period the County helped other
5
partners protect an additional 1,338 acres of sensitive resource lands.
6
7
Most projects are accomplished in partnership with other conservation entities, including the
8
Triangle Land Conservancy, Orange Water & Sewer Authority, Eno River Association, the
9
Orange NRCS/Soil & Water Office, State and Federal trust funds, and adjoining local
10
governments. With those partnerships, OrangeCounty has been awarded over $5 million in
11
grants for park acquisition or construction and for conserving farms and open space.
12
13
The Lands Legacy Program is directed by the BOCC’s adoption of an Action Plan. The
14
proposed 2018-2020 Action Plan reflects acquisition priorities for the next three years. Action
15
Plan development is aided by input from resident advisory boards: the Commission for the
16
Environment (for natural areas, prime forest, riparian buffers, and open space/trails); the
17
Agricultural Preservation Board (for farmland preservation); the Historic Preservation Board (for
18
historic/cultural resources); and the Parks and Recreation Council (for parklands, open
19
space/trails).
20
21
This Action Plan comes at a time where staff is mindful of several new developments that will
22
affect the County’s land conservation actions and decisions:
23
An improving regional economy –an upturn following the Great Recession (2008-12)
24
providing more conservation opportunities and resulting in higher land values.
25
No more NC Conservation Tax Credit –The NC General Assembly eliminated one of
26
the important incentives for landowners to donate conservation easements or enter into
27
bargain sales. The tax credit program expired December 31, 2013.
28
Less funding from the State –Although the state budget includes funding for land
29
conservation, the amount of grant funds available to local governments from the state
30
trust funds has been reduced significantly.
31
County parks master plan update –The new Orange County Parks and Recreation
32
Master Plan 2030 was completed and adopted in 2014. The plan helps guide future
33
Lands Legacy program acquisitions related to parks, open space and trails, with an
34
emphasis on completing planned and land-banked parks, and expanding and
35
enhancing nature preserves.
36
County funding for conservation easements –The BOCC approved a biennial allocation
37
of $500,000 in the Capital Investment Plan (CIP) for conservation easement purchases.
38
These funds are expected to leverage outside funds from various sources.
39
40
Most of the priority focus areas in the 2018-2020 Action Plan are multi-year projects repeated
41
from previous action plans. This has often been in the case in prior Action Plans, as many of
42
these projects take considerable time to come to fruition. A few potential new projects are
43
offered for the Board’s consideration. Details of each are provided on pages 4-5 of the action
44
plan. Among the priorities in this three-year plan are:
45
Upper Eno Preserve/ Mountains-to-Sea Trail
46
Farmland Easements
47
Bingham Township Park
48
Jordan Lake Headwaters Preserve
49
Wildlife and Natural Connection Corridors between New Hope Creek and the Eno River
50
Local Historic Landmarks
15
1
2
FINANCIAL IMPACT:
Most of the funds available for this new three-year Action Plan are
3
existing funds from prior appropriations of the Board. Much of the prior funding in the Lands
4
Legacy Fund (current balance of $3,211,000) is from these prior appropriations, most of which
5
tracks back to the voter-approved 2001 Parks and Open Space Bond (converted to alternative
6
financing in 2010). The success in leveraging grant funds (over $5 million to date) has enabled
7
the final installment of these funds to last into current and upcoming fiscal years. Additional
8
funding sources for Lands Legacy activity include $482,000 in Parks and Open Space
9
Payment-in-Lieu Funds (funds generated by new subdivision activity for parks, recreation and
10
open space acquisition and construction –which must be used in the district collected). In
11
addition, the Board allocated $500,000 biennial for the Conservation Easement Fund as part of
12
the CIP adopted in June 2017 (current balance of approximately $602,000) with the expectation
13
of $500,000 additional biennial matching grant funds.
14
15
Where identified, the projected funding source is listed in the attached Action Plan. For many
16
projects, DEAPR seeks grant funds from a variety of state and federal sources. Final funding
17
decisions are made by the Board on a project-by-project basis, as potential conservation
18
acquisitions are presented for approval. Not all potential projects in the draft Action Plan will be
19
pursued. In each case, separate project budgets and capital project ordinances with specific
20
funding sources and amounts are considered at the time of project approval.
21
22
David Stancil began thePowerPoint presentation:
23
24
Lands Legacy Action Plan
25
2018-2020
26
Department of Environment, Agriculture, Parks & Recreation
27
28
Lands Legacy Program
29
Conserving high-priority natural & cultural resource lands
30
Voluntary
31
Partnerships
32
1,103 acres for parks & preserves
33
2,298 acres private farms & natural areas
34
Funding (including $5 M grants)
35
36
Lands Legacy Program (map)
37
38
Kim Livingston continued the PowerPoint presentation:
39
40
Changing Conditions
41
Improving regional economy
42
NC Conservation Tax Credit elimination
43
Reduced funding from the State
44
County Parks and Recreation Master Plan 2030
45
County funds for conservation easements
46
47
Draft Lands Legacy Action Plan
48
Objectives for 2018-20
49
Continue current focused approach
50
Complete projects already underway
16
1
Stewardship of existing properties
2
Conserve significant natural areas
3
Establish/extend trails to link public places
4
Continue to pursue grant funds
5
6
Priority Projects for 2018-20
7
Upper Eno Preserve/ Mountains-to-Sea Trail
8
Farmland Conservation Easements
9
Bingham Township Park
10
Jordan Lake Headwaters Nature Preserve
11
Wildlife and Natural Connection Corridors between New Hope Creek and the Eno River
12
Local Historic Landmarks (aka easements)
13
14
Orange County Lands Legacy Action Plan 2018-20 (map)
15
Commissioner Marcoplos referred to thefunding options for these projectsand said
16
socialmedia is reporting thatthe Board of County Commissioners is blowing $5millionon
17
parks,which is not true since they are from past bonds.
18
David Stancil saidabout $2.4 million of the funds track back to the 2001 Parks and
19
Open Space bond.
20
Commissioner Marcoplos said there are alsoPayment in Lieu (PIL)funds, which are
21
generated by development as a fair way to generate parkland and recreational opportunities.
22
He said it would be illegal for the BOCC to use these funds for any other purpose.
23
David Stancil said PIL funds can only be used for park and open space land acquisition
24
or construction. He said the bond funds were converted to alternative financing, and the
25
original prohibition from the 2001 bond may no longer be in place. He said the public approved
26
the funds for park and recreational use.
27
Commissioner Marcoplos said using them for alternate projects may not be illegal, but
28
would be highly inappropriate. He said this information should be clearly explained to the
29
public.
30
Commissioner Jacobs said he appreciated Commissioner Marcoplos’ comments,and
31
having the money left could be asign of frugality and caution of spending bond money.
32
Commissioner Jacobs suggested gatheringvisitation numbersfrom the parks and
33
facilities, and to adding themas an appendix to the plan.
34
Commissioner Jacobs reported when he attendedthe food meeting with Wake and
35
Durham counties, he thanked the City of Raleigh for the money spent to protect itswatershedin
36
northern Orange County.He said he spoke with representatives from Durham, and reminded
37
them that Durham has taken no similar action. He said further discussion can be had about
38
municipalities contributing to the protection of water supplies.
39
Commissioner Rich said Wake County’s contribution to protecting the watersheds was
40
also mentioned atthe TJCOG meeting last week. She said the meeting notes may be helpful in
41
composing any potential letter on this issue.
42
Commissioner Rich referred to the idea of gathering data on park usage, and said
43
Hollow Rock Park has proved far more popular than expected. She said numbers on parks
44
would be easy to gather.
45
Chair Dorosin said this program is very successful,but he has concernsthat acquisition
46
is exceedingthe usage of these parklands. He said it is discouraging to the public to see land
47
acquired and not developed as envisioned. He said he would liketo review and re-prioritize
48
needs, which may be better done througha work session discussion.
17
1
Commissioner Burroughs said she views this differently, and considersparkland as land
2
banking,available to future generations.She said she does not think the public is clamoring for
3
park development, and she looks forward to a longer conversation on this topic.
4
Chair Dorosin askedif this Board wanted to prioritize developing parks, is it permitted to
5
use theseland legacy monies.
6
David Stancil said the Board could do so, and steps were taken last year in the CIP. He
7
said landbanking was done consciously for the future time when the land was needed. He
8
said some parks have taken much longer than expected, but construction costs are different
9
than acquisition costs.
10
11
A motion was made by Commissioner Rich,seconded by Commissioner Jacobs for the
12
Board toadopt the Lands Legacy Action Plan for 2018-2020.
13
14
VOTE: UNANIMOUS
15
16
Commissioner Jacobs askedif Todd McGee coulddo a press release about this,and
17
from where the funds come, etc.
18
Bonnie Hammersley said yes.
19
20
d.Schools Adequate Public Facilities Ordinance (SAPFO) –Approval of Membership
21
and Capacity Numbers
22
The Board consideredvoting to approve the November 15, 2017 membership and
23
capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City
24
Schools) which will be used in developing 10-year student membership projections and the
25
2018 SAPFO Technical Advisory Committee (SAPFOTAC) Report.
26
27
Ashley Moncado, Planner II,presented this item.
28
29
BACKGROUND:
30
In accordance with the Schools APFO MOU (Memorandum of Understanding), the Board of
31
County Commissioners shall approve the school districts’ November 15th membership and
32
capacity numbers within 15 school days after receiving the numbers from the school districts.
33
Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their
34
membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step
35
of the SAPFO process entails only the approval of the student membership and capacity
36
numbers.
37
38
The SAPFOTAC, comprised of representatives of both school systems and the Planning
39
Directors of the County and Towns, is tasked to produce an annual report for the governing
40
boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year
41
student membership projections, will be completed in early 2018. TheCAPS (Certificate of
42
Adequate Public Schools) system is updated with actual membership and capacity figures after
43
the BOCC approves the information submitted by the school districts.
44
45
The chart in Attachment 2 shows the Capacity and Membership for each school level in both
46
school districts and the increase (or decrease) over the November 15, 2016 membership. It
47
also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the
48
SAPFO MOU process and the Actual LOS based on November 15, 2017 membership
49
numbers.
50
18
1
As a result of House Bill 13, which modified class size ratios for kindergarten to third grade,
2
both school districts have experienced a decrease in capacity for the 2017-18 school year at
3
the 1 elementary school level. Futurechanges to class size ratios for the 2018-19 school year
4
will be reviewed by the SAPFO Technical Advisory Committee (SAPFOTAC) in January. At that
5
time, the SAPFOTAC will discuss the possible reconvening of the Joint Action Committee,
6
comprised of representatives from the Orange County Board of Commissioners, the Orange
7
County Board of Education, and the Chapel Hill-Carrboro City Schools Board of Education, in
8
order to address potential modifications in class size ratios for the 2018-19 school year for
9
SAPFO purposes.
10
11
In recent years, Pre-K enrollment has been a topic of discussion with both school districts.
12
However, SAPFO has not been amended to include Pre-K in the membership and capacity
13
numbers. Therefore, Pre-K children are not included in the membership and capacity numbers
14
reported.
15
16
Chair Dorosin referred to thechart on last page that notes the class size ratio,and
17
asked ifthat is the new ratio.
18
Ashley Moncado said yes.
19
Chair Dorosin asked ifthe decreases inelementary school enrollmentin both school
20
districts are the result of children attending charter schools.
21
Ashley Moncado said yes.
22
Commissioner McKee asked if there is a way to gather information from the Charter
23
schools, and their actual numbers, compared to their capacity, and how these figureinto the
24
SAPFO numbers. He said charter schools are here to stay, and the Countyshouldfigure out a
25
way to work with charter schools,so thatthey are not a detriment to the public schools.
26
Ashley Moncado said they do monitor the charters,butthey do not have direct
27
information from the charters.
28
Commissioner Jacobs agreed andsaid the current tax bill is going to offer incentives to
29
send childrento private schools. He said the Board should be more aggressive inreaching out
30
to the charters to gather their projections,as the charter schools are almost becoming a parallel
31
school system.
32
Chair Dorosin said the charters donot have any incentiveto work with Orange County,
33
but it would not hurtto reach out to them,because they do impact thepublicschool systems,
34
and their funding.
35
Commissioner McKee agreed with Chair Dorosin, and said it is important to
36
acknowledge the presence of charter schools,and reach out for the benefit of the whole
37
community.
38
Commissioner Price concurred with Commissioner McKee.
39
Chair Dorosin saidhe would be happy to reach out, but believes that charter schools
40
present a threat to traditional public schools.
41
42
A motion was made by Commissioner Burroughs,seconded by Commissioner Rich for
43
the Board toapprove the November 15, 2017 Membership and Capacity numbers as submitted
44
by each school districtas contained in attachment 1.
45
46
VOTE: UNANIMOUS
47
48
e.Consideration of Approval of Additional Station for the Durham-Orange Light Rail
49
Transit Project at Blackwell and Mangum Streets in Downtown Durham
19
1
The Board consideredvoting to approve an additional station for the Durham-Orange
2
Light Rail Transit Project at Blackwell and Mangum Streets in downtown Durham. The Orange
3
County Transit Plan requires the Board of Commissioners to approve the addition or elimination
4
of any stations in the proposed system plan. This addition cannot increase the total cost of the
5
project and must be accommodated within the current budget.
6
Travis Myren presented this item.
7
8
BACKGROUND:
9
At the Board’s November 20, 2017 regular meeting, GoTriangle staff introduced two potential
10
station changes to the Durham-Orange Light Rail Transit Project. The first proposed change
11
would shift the Gateway station to the west in order to promote more economic development
12
opportunities, particularly in Orange County. The Orange County Transit Plan contemplated this
13
change. A change in the location of a station requires consultation with the Board of
14
Commissioners, but it does not require action.
15
16
The second proposed station change was the addition of a station at Blackwell and Mangum
17
Streets in downtown Durham. The Orange County Transit Plan requires that the addition or
18
elimination of any station must be approved by the Orange County Board of Commissioners,
19
Durham County Board of Commissioners, and DCHC MPO Policy Board, and the GoTriangle
20
Board. The Durham County Board of Commissioners will consider the item on December 11th,
21
and both the MPO Policy Board and the GoTriangle Board will consider the addition on
22
December13th.
23
24
GoTriangle staff has supplied the attached memorandum to provide additional information on
25
the proposed Blackwell/Mangum station. The station is intended to improve access to the
26
Durham Performing Arts Center (DPAC), Durham Bulls Athletic Park, and other downtown
27
Durham attractions.
28
29
The Blackwell/Mangum station was not originally included in the project because it was not
30
technically feasible given the three-car platform length featured in the original design. As part
31
of the engineering process,GoTriangle revisited the three car platform concept and has
32
reduced the platform size to a two car platform. The shortened platform length represents a
33
cost 1 savings, but it allows sufficient room for the system to navigate between historic buildings
34
in the downtown Durham area, making the Blackwell/Mangum station technically feasible.
35
36
The addition of the Blackwell/Mangum station is expected to yield a net gain of approximately
37
600 trips per day according to GoTriangle’s regional ridership modeling. Thenew station is
38
expected to cost approximately $2.5 million,which is less than the estimated $8 million to shift
39
the Gateway station to the west. The new station costs less because it does not require any
40
changes to the rail alignment. The proposed Gateway update requires the addition of track and
41
a shift in the rail alignment while the new Blackwell/Mangum station is positioned along the
42
current rail alignment. GoTriangle staff report that the new station will add approximately
43
$150,000 in annual operations and maintenance costs and add less than a minute to end to
44
end travel time.
45
46
If the Blackwell/Mangum station is approved, it will be submitted for reevaluation by the Federal
47
Transit Administration (FTA) in January. If the FTA requires additional environmental analysis,
48
GoTriangle will complete that process prior to an amended Record of Decision from the FTA,
49
which is anticipated to be completed by the fall of 2019.
50
20
1
FINANCIAL IMPACT: There is no additional cost associated with this consideration. The
2
addition of the Blackwell/Mangum station to the Durham-Orange Light Rail Transit project must
3
be accommodated within the current project budget.
4
5
Travis Myren said Durham County approved this last night, and the Go Triangle Board
6
will be discussing this item tomorrow.
7
Matthew Clark, GoTriangle Government Affairs Manager,made the following
8
PowerPoint presentation:
9
10
Durham-Orange Light Rail Transit Project
11
Orange County Commissioners December 12, 2017
12
13
Aerial Photo
14
15
Aerial Photo
16
17
Proposed Engineering Updates
18
The estimated cost of the proposed Gateway station update is $8 million.
19
The estimated cost of the proposed DPAC station addition is $2.5 million.
20
The purpose of the Gateway station update is to provide more opportunity for economic
21
development inOrange County.
22
The purpose of the DPAC station addition is to provide people in Orange and Durham
23
Counties with easy access to the DPAC, Durham Bulls Athletic Park, and other center
24
city destinations.
25
Both Engineering updates are contained within the budget which is set at around $2.47
26
billion.
27
28
Blackwell/Mangum Station Addition
29
Studying the feasibility of the station was a result of the DEIS process.
30
Net gain of roughly 600 trips per day.
31
Inexpensive in relation to the Gateway shift given that no changes are required to the
32
alignment itself. • Engineering updates will be submitted to the FTA for reevaluation.
33
If supplemental environmental analysis is required, GoTriangle will work with FTA to
34
complete the analysis prior to an amended Record of Decision.
35
36
Commissioner Jacobs said however the Board votes tonight is how he will vote at
37
tomorrow’sGoTrianglemeeting.
38
Commissioner Marcoplos clarified that there are various expenditure changes, and
39
asked if,to date, they are all contained within the budget.
40
Matthew Clark said the budget is setat roughly $2.47 billion,and any of the details must
41
all be contained within thatbudget.
42
Commissioner Marcoplos said there is a 30% contingency,and asked if thisis there to
43
absorb changes that are below that 30%.
44
Matthew Clark said yes, and GoTriangleis activelytracking all of these changes to
45
make sure that the ones that cost money are offset by the ones that save money.He said
46
GoTriangle does not want to eat into that contingency.
47
Commissioner Marcoplos asked ifthere is a point in timewhen GoTriangle can say it is
48
1% into the contingency, or not near the contingency at all, etc.
21
1
Matthew Clark said the Federal Transit Authority (FTA)requires this tracking, and there
2
is a program management oversight consultant that is assigned by the FTA and checks in with
3
GoTriangle on a monthly basis.He reviewed the changes.
4
Commissioner Marcoplos asked ifthe Board of County Commissioners could be
5
periodically apprised of these changes.
6
Matthew Clark said yes,andthat GoTriangle will update the BOCC on this, and many
7
other items,in late Januaryor early February2018.
8
Commissioner McKee thanked GoTriangle for this additional station, as it isbeneficial
9
for service. He said this is a major factor that will make thiswhole project work, if it comes to
10
fruition.
11
Chair Dorosin echoed Commissioner McKee.
12
Chair Dorosin saidit sounds like there has been about $31millionin savingsfrom the
13
two-car changeand university place,andthechanges discussed this evening total $14.5
14
million. He said this is a net savings of about $15 million.
15
Matthew Clark said as this moves through the engineering phase, details will be ironed
16
out, with all costs and saving being carefully tracked. He said everything must be contained
17
withinthe budget.
18
19
A motion was made by Commissioner Marcoplos,seconded by Commissioner Rich for
20
the Board toapprovethe addition of a light rail station at Blackwell and Mangum streets in
21
downtown Durham.
22
23
VOTE: UNANIMOUS
24
25
7. Reports
26
NONE
27
28
8. Consent Agenda
29
30
Removal of Any Items from Consent Agenda
31
32
NONE
33
34
Approval of Remaining Consent Agenda
35
36
A motion was made by Commissioner McKee,seconded by Commissioner Rich for the
37
Board to approve the remaining items on the Consent Agenda.
38
39
VOTE: UNANIMOUS
40
41
Discussion and Approval of the Items Removed from the Consent Agenda
42
43
a.Minutes –None
44
b.Designation of the Dr. Arch Jordan House as an Orange County Local Historic
45
Landmark
46
The Board adoptedan ordinance to designate the Dr. Arch Jordan House as an Orange County
47
Local Historic Landmark and authorize the Chair to sign.
48
c.Fiscal Year 2017-18 Budget Amendment #4
49
The Board approvedbudget and grant project ordinance amendments for fiscal year 2017-18.
22
1
d.Resolution of Approval –Conservation Easement for High Rock Road Farmland; and
2
Approval of Budget Amendment #4-A
3
The Board approveda resolution, which is incorporated by reference,to approve the purchase
4
of and acceptance by Orange County of an agricultural conservation easement for High Rock
5
Road farmland, and approveBudget Amendment #4-A and authorizedthe Chair to sign.
6
e.Right of Way Encroachment Agreement for Non-Utility Encroachments on Primary
7
and Secondary Highways
8
The Board approveda Right of Way Encroachment Agreement for Non-Utility Encroachments
9
on Primary and Secondary Highways authorizing the applicant to enter into an agreement with
10
North Carolina Department of Transportation (NCDOT) and authorizedthe Chair to sign.
11
f.Food and Nutrition Employment and Training and WIOA Workforce Innovation and
12
Opportunity Act Grants
13
The Board ratifiedthe County Manager’s execution of the continuation of Food and Nutrition
14
Employment & Training grant funds contract for the period of October 1, 2017 through
15
September 30, 2018 and approvedthe FY 2017-18 Workforce Innovation and Opportunity Act
16
(“WIOA”) contract and authorize the Manager to sign.
17
18
9. County Manager’s Report
19
Bonnie Hammersley pointedout two information items,andreviewed aprogress report
20
ontheRogers Road sewer project.
21
Chair Dorosin asked if the summer 2018 date refers to homes being connected, or just
22
to the mains being laid in the ground.
23
Bonnie Hammersley saidit will be the mains being laid in the ground, but as the
24
construction is completed houses can be connected.
25
Commissioner McKee said in his experience, Moffit Pipe is an excellent company, and
26
he expects the project to come in on time and on budget.
27
28
29
10. County Attorney’s Report
30
NONE
31
32
11. *Appointments
33
34
a.Affordable Housing Advisory Board –Appointment
35
The Board consideredmaking an appointment to the Affordable Housing Advisory Board.
36
37
A motion was made by Commissioner McKee,seconded by Commissioner Price to
38
appoint the following to the Affordable Housing Advisory Board:
39
40
Appointment to a second full term (position #2) “At-Large” forEleanor Kinnaird expiring
41
09/30/2020.
42
43
VOTE: UNANIMOUS
44
45
The Board discussed other possible appointees.
46
Commissioner Price said if this board has recommendations for appointees, the BOCC
47
would welcome them.
48
Sherril Hampton said if the board had any recommendations, they would be put forth in
49
January.
50
23
1
b.Carrboro Northern Transition Area Advisory Committee –Appointment
2
The Board considered making an appointment to the Carrboro Northern Transition Area
3
Advisory Committee.
4
A motion was made byCommissioner Rich,seconded by Commissioner Jacobs to
5
appoint the following to the Carrboro Northern Transition Area Advisory Committee:
6
7
Appointment to a first full term (Position #3) “BOCC Appointee” position for Deborah
8
Eaker-Rich expiring 01/31/2020.
9
10
VOTE: UNANIMOUS
11
12
Commissioner Jacobs saidthe BOCCandthe Town of Carrboroshould discussthe
13
charge of this group, and its responsibility to both boards, next time they meet.
14
15
c.Chapel Hill Orange County Visitors Bureau –Appointments
16
The Board consideredmaking appointments to the Chapel Hill Orange County Visitors
17
Bureau.
18
19
A motion was made by Commissioner Rich,seconded by Commissioner McKee to
20
appoint the following to the Chapel Hill Orange County Visitors Bureau:
21
22
Appointment to a second full term (Position #2) “At-Large Chapel Hill-Carrboro Chamber
23
of Commerce” representative for Rosemary Waldorf expiring 12/31/2020.
24
Appointment to a first full term (Position #3) “At-Large Hillsborough/Orange County
25
Chamber of Commerce” representative for David Brooks expiring 12/31/2020.
26
Appointment to a first full term (Position #5) “At-Large Economic Development Advisory
27
Board” representative for Anthony Carey expiring 12/31/2020.
28
Appointment to a first full term (Position #10) “At-Large Alliance /Historic Hillsborough”
29
representative for Jeffery Strickler expiring 12/31/2020.
30
Appointment to a first full term (Position #12) “At-Large Orange County Arts
31
Commission” representative for Tim Hoke expiring 12/31/2020.
32
33
VOTE: UNANIMOUS
34
35
d.Nursing Home Community Advisory Committee–Appointments
36
The Board consideredmaking appointments to the Nursing Home Community Advisory
37
Committee.
38
39
A motion was made by Commissioner Price,seconded byCommissioner Rich to
40
appoint the following to the Nursing Home Community Advisory Committee:
41
42
Appointment to a first full term (Position #7) “At-Large Nursing Home Administration”
43
representative for Jacquelyn Podger expiring 06/30/2020.
44
Appointment to a first full term (Position #11) “At-Large Nursing Home Administration”
45
position for Dr. Carol Kelly expiring 12/31/2019.
46
47
VOTE: UNANIMOUS
48
49
e.Orange County Planning Board –Appointments
50
The Board consideredmaking appointments to the Orange County Planning Board.
24
1
2
A motion was made by Commissioner McKee,seconded by Commissioner Price to
3
appoint the following to the Orange County Planning Board:
4
5
Appointment of Adam Beeman to a partial term (position #1) “Cedar Grove Township
6
Resident” expiring 03/31/2019.
7
8
VOTE: UNANIMOUS
9
10
A motion was made by Commissioner Rich to appoint Scott Radway to position #7
11
12
No second.
13
14
Motion failed.
15
16
A motion was made by Commissioner Jacobs,seconded by Chair Dorosin to appoint
17
the following to the Orange County Planning Board:
18
19
Appointmentof Hunter Spitzerto a partial term (position #7) “At-Large” expiring
20
03/31/2018
21
22
VOTE: UNANIMOUS
23
24
Commissioner McKee said all advisory board members need to read their abstracts, if
25
they intend to sit on an advisory board. He said it bothered him greatly whenthis issuecame to
26
his attention.
27
28
12. Information Items
29
30
December 4, 2017 BOCC Meeting Follow-up Actions List
31
Memo Regarding NC-86 (N. Churton Street) at US-70 (Cornelius St) Intersection
32
Improvements
33
Blackwood Farm Park Status Update
34
Mountains to Sea Trail (MST) –Petition and Next Steps
35
BOCC Chair Letter Regarding Petitions from December 4, 2017 Regular Meeting
36
37
13. Closed Session
38
39
A motion was made by Commissioner Burroughs,seconded by Commissioner Jacobs to
40
go into closed session at9:59 p.m. for the purposes of:
41
42
“To discuss the County’s position and to instruct the County Manager and County Attorney on
43
the negotiating position regarding the terms of a contract to purchase real property,” NCGS §
44
143-318.11(a)(5).
45
46
Approve Closed Session Minutes
47
48
VOTE: UNANIMOUS
49
50
RECONVENE INTO REGULAR SESSION
25
1
2
A motion was made by Commissioner Jacobs,seconded by Commissioner Price to
3
reconvene into regular session at 10:40p.m.
4
5
VOTE: UNANIMOUS
6
7
14. Adjournment
8
9
A motion was made by Commissioner Rich,seconded by Commissioner Price to
10
adjourn the meeting at 10:40p.m.
11
12
VOTE:UNANIMOUS
13
14
Mark Dorosin, Chair
15
16
17
Donna Baker
18
Clerk to the Board
19