HomeMy WebLinkAbout8-h - Referral of Design Teams for Consideration by the Carrboro Board of Aldermen for the 203 S. Greensboro Orange County Southern Branch Library Project
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2018
Action Agenda
Item No. 8-h
SUBJECT: Referral of Design Teams for Consideration by the Carrboro Board of Aldermen
for the 203 S. Greensboro/Orange County Southern Branch Library Project
DEPARTMENT: County Manager, Asset
Management Services (“AMS”)
ATTACHMENT(S):
Executed Development Agreement
INFORMATION CONTACT:
Bonnie Hammersley, 919-245-2306
Jeff Thompson, 919-245-2658
PURPOSE: To refer CRA Associates/JSA Architect Joint Venture of Chapel Hill/Carrboro, NC,
and Perkins + Will of Durham, NC to the Carrboro Board of Aldermen for a final selection for the
architectural and engineering professional services firm for the 203 S. Greensboro/Orange
County Southern Branch Library project.
BACKGROUND: On December 4, 2017, the attached Development Agreement guiding the
development of the 203 S. Greensboro property was formally executed by the Orange County
Manager and the Carrboro Town Manager. The initial task of the partnership is to solicit and
select a qualified professional architectural and engineering firm to provide design and
construction administration services for the project. Carrboro, as the owner of the property and
the fiscal agent for the partnership, received eight responses to its Request for Qualifications
(“RFQ”) on December 5, 2017 for professional design services for the 203 South Greensboro
capital project in accordance with North Carolina Procurement Law and the Federal Mini-Brooks
Act governing the selection and procurement of professional services firms. The site and
building components are contemplated to be designed and constructed from March 2018
through the fall of 2020.
A six person Orange County and Carrboro staff panel, consisting of the Orange County Library
Director, the Orange County and Carrboro Planning Directors, the Carrboro Director of
Recreation and Parks, the Carrboro Purchasing Manager, and the Orange County Asset
Management Services Director, evaluated eight written RFQ responses and selected five of the
firms to interview on January 11 and 12, 2018:
As defined by the process outlined in the Development Agreement, the staff panel selected CRA
Associates/JSA Architects Joint Venture and Perkins + Will to be considered by the Board of
Orange County Commissioners to potentially be referred to the Carrboro Board of Aldermen
(BOA) for the final selection of the preferred firm. This selection was based upon the firms’
experience with similar projects, their vision and demonstrated success with such projects, their
portfolio of work, and the interview with staff.
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Should the BOCC refer these two recommended firms, the Carrboro Board of Aldermen is
scheduling final presentations during a public meeting on February 13, 2018, and will make a
selection of the preferred firm during that meeting. After this final selection, the partnership staff
team will negotiate a basic services fee for design and construction administration services
which will include significant stakeholder design input, standard architectural and engineering
design, and construction administration services.
The estimated development timeline for this project is as follows:
*Approval by both the BOCC and BOA
FINANCIAL IMPACT: The Board has previously appropriated $1,172,000 for this Capital
Project and contemplates an additional $6,375,000 within the FY2018-19 and FY2019-20 capital
budgeting cycles. These project funds address design, construction, equipment, furnishings,
and library materials. There are adequate funds already appropriated for professional design
services funds to conduct the County’s portion of the necessary design processes within the
Development Agreement. Contemplated construction and equipment funds for future capital
project cycles are adequate for the County’s portion within the Development Agreement.
The Development Agreement stipulates an equitable cost sharing of project cost components,
including an equal cost share of professional design services associated with the site, shell
building, and parking structure. Upon selection of the preferred firm, staff will bring the
professional design services agreement to both the BOA and BOCC for approval and execution,
subject to Town and County attorney review.
Carrboro is prepared to appropriate $10,000,000 for its portions of the project and has also
appropriated adequate funds for its portion of the design costs. The County anticipates making
its funds available on a reimbursement basis to Carrboro in accordance with the Development
Agreement and other governing documents. The contemplated total capital project cost for the
entire development is estimated at $15,000,000.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
TASK ESTIMATED
TIMEFRAME
Approval of professional services agreement for Project
Designer*
March, 2018
Schematic design review and approval; Carrboro conditional use
permitting*
Winter, 2018
Final design review and approval, bid document preparation* Winter 2018 - Spring,
2019
Project construction procurement process, award* Spring, 2019
Construction, Commissioning, Opening (est. 12-15 month
duration)
Summer, 2019-Fall, 2020
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• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
RECOMMENDATION(S): The Manager recommends the Board refer CRA Associates/JSA
Architect Joint Venture of Chapel Hill/Carrboro, NC, and Perkins + Will of Durham, NC, to the
Carrboro Board of Aldermen for a final selection for the architectural and engineering
professional services firm for the 203 S. Greensboro/Orange County Southern Branch Library
project.
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