HomeMy WebLinkAbout8-f - Fiscal Year 2017-18 Budget Amendment #5
ORD-2018-001
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2018
Action Agenda
Item No. 8-f
SUBJECT: Fiscal Year 2017-18 Budget Amendment #5
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S):
1. Budget as Amended Spreadsheet
2. Year-to-Date Budget Summary
INFORMATION CONTACT:
Paul Laughton, (919)245-2152
Gary Donaldson (919) 245-2453
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017-
18
BACKGROUND:
Department on Aging
1. The Department on Aging anticipates receipt of an additional $1,350 from Triangle J
Council of Governments for the Senior Health Insurance Information Program (SHIIP).
Funds will go toward recurring capital items, including a laptop and monitor. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1, column
1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Health Department
2. The Health Department has received notification from the State of additional Healthy
Communities funds of $3,810 for FY 2017-18. These funds will be used for Racial/Health
Equity training for staff. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Emergency Services
3. The Emergency Services Department has received additional grant funds totaling
$35,000 from the N.C. Department of Crime Control and Public Safety related to the 2017
Emergency Management Performance Grant awards. The department plans to use
these funds to complete the Emergency Operations Center (EOC), provide additional
EOC trainings and exercises, up-fitting an Emergency Services response vehicle, and
continuing community outreach/education initiatives, such as OC Alerts, Five Steps to
Neighborhood Preparedness, and the CERT program. This budget amendment provides
for the receipt of these grant funds, and amends the following grant project ordinance:
(See Attachment 1, column 4)
Emergency Management Performance Grant ($35,000) - Project # 71049
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
EM Performance Grant funds $288,914 $35,000 $323,914
Total Project Funding $288,914 $35,000 $323,914
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
EM Performance Grant $288,914 $35,000 $323,914
Total Costs $288,914 $35,000 $323,914
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Library Services
4. The Orange County Library has received notification from the Orange County Partnership
for Young Children requesting that an additional reading project, called “MotheRead”, be
implemented with the use of Smart Start funds. For FY 2017-18, anticipated Smart Start
funds of $61,078 for a reading project, entitled “Time to Read” were approved. This
“Time to Read” project provides children, ages 3-5, enrolled in participating North Orange
County child care classrooms, a rich environment by helping teachers, parents, and
caregivers build the skills needed to prepare children for success in school. Building
upon the Early Education foundation, the literacy educator will now also provide
“MotheRead” trainings for the parents of children attending the participating child care
facilities. Total Smart Start funding has been reduced to a total of $57,668 for FY 2017-
18. This budget amendment amends the following current “Time to Read” grant project
ordinance, and provides for the receipt of the Smart Start funds to create the following
new “MotheRead” grant project ordinance:
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Library Outreach Literacy Grant – “Time to Read” ($-28,366) - Project # 71355
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Smart Start funds $61,078 ($17,476) $43,602
Friends of OC Library $10,120 ($7,190) $2,930
From General Fund $10,000 ($3,700) $6,300
Total Project Funding $81,198 ($28,366) $52,832
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Literacy “Time to Read” Grant $81,198 ($28,366) $52,832
Total Costs $81,198 ($28,366) $52,832
Library Outreach Literacy Grant – “MotheRead” ($21,766) - Project # 71356
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Smart Start funds $0 $14,066 $14,066
Friends of OC Library $0 $4,000 $4,000
From General Fund $0 $3,700 $3,700
Total Project Funding $0 $21,766 $21,766
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Literacy “MotheRead” Grant $0 $21,766 $21,766
Total Costs $0 $21,766 $21,766
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Social Services
5. The Department of Social Services has received $50,400 of additional revenue from the
N. C. Division of Social Services for enhanced adoption services. The funds will be used
to enhance agency adoption services. The adoption enhancement program helps to
ensure the self-sufficiency of children by recruiting and supporting adoptive families for
dependent children.
This budget amendment provides for the receipt of these additional funds in the Adoption
Enhancement Fund, outside of the General Fund, in FY2017-18. (See Attachment 1,
column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
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The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
6. The Department of Social Services has received Emergency Food and Shelter funds of
$10,333 from the State for FY 2017-18. These funds will be used to provide general
client assistance, mainly rent and utility payments, and to continue to provide adult day
care to clients currently receiving it. This budget amendment provides for the receipt of
these funds. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Criminal Justice Resource Department
7. The Criminal Justice Resource Department (CJRD) and the Sheriff’s Office have worked
in conjunction towards having five (5) GPS ankle monitors available for the CJRD’s
Pretrial Release program. The Sheriff’s Office is providing $10,000 in available funds
from its Jail Inmate Fund, and the CJRD will contract with a monitoring service compact
for the GPS ankle monitors as a permissible use of these funds. These funds will enable
CJRD to offer this GPS monitoring option for five defendants at a time for the remainder
of the fiscal year who could not afford the associated expense and would otherwise have
to remain in custody until their cases were resolved. This budget amendment provides
for the transfer of funds ($10,000) from the Jail Inmate Fund to the CJRD in the General
Fund for the above stated purpose. With this allocation, approximately $57,200 remains
currently available in the Jail Inmate Fund. (See Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2017-18 budgets in the General Fund by $25,493, increases the Grant Projects Fund by
$28,400, increases the Adoption Enhancement Fund by $50,400, and decreases the Jail Inmate
Fund by $10,000.
RECOMMENDATION(S): The Manager recommends the Board approve budget and grant
project ordinance amendments for fiscal year 2017-18.
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Attachment 1. Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #4
#1 Aging - $1,350 from
Triangle J Council of
Government for SHIIP
program
#2 Health Department -
$3,810 of additional
Healthy Communities
funds from the State
#3 Emergency Services
- receipt of additional
$35,000 in Emergency
Management
Performance Grant
funds
#4 Library Services - to
amend the current
Literacy "Time to Read"
project and create a
new Literacy
"MotheRead" project
#5 Social Services -
reciept of $50,400 in
the Adoption
Enhancement Fund for
enhanced adoption
services
#6 Social Services -
receipt of $10,333 in
Emergency Food and
Shelter funds from the
State
#7 Criminal Justice
Resource Department -
use of $10,000 from
the Jail Inmate Fund to
contract with a
monitoring service to
have five (5) GPS ankle
monitors available for
the Pretrial Release
program
Budget as Amended
Through BOA #5
General Fund
Revenue
Property Taxes 151,557,768$ -$ 151,557,768$ 151,557,768$ -$ -$ -$ -$ -$ -$ -$ 151,557,768$
Sales Taxes 23,566,784$ -$ 23,566,784$ 23,566,784$ -$ -$ -$ -$ -$ -$ -$ 23,566,784$
License and Permits 328,000$ -$ 328,000$ 328,000$ -$ -$ -$ -$ -$ -$ -$ 328,000$
Intergovernmental 16,035,147$ -$ 16,035,147$ 17,003,273$ 1,350$ 3,810$ -$ -$ -$ 10,333$ -$ 17,018,766$
Charges for Service 11,551,045$ -$ 11,551,045$ 11,473,448$ -$ -$ -$ -$ -$ -$ -$ 11,473,448$
Investment Earnings 265,000$ 265,000$ 265,000$ -$ -$ -$ -$ -$ -$ -$ 265,000$
Miscellaneous 2,817,629$ 2,817,629$ 2,969,011$ 2,969,011$
Transfers from Other Funds 3,765,600$ 3,765,600$ 3,765,600$ 10,000$ 3,775,600$
Fund Balance 9,769,060$ 1,313,300$ 11,082,360$ 11,143,693$ 11,143,693$
Total General Fund Revenues 219,656,033$ 1,313,300$ 220,969,333$ 222,072,577$ 1,350$ 3,810$ -$ -$ -$ 10,333$ 10,000$ 222,098,070$
Expenditures
Support Services 14,101,197$ 259,608$ 14,360,805$ 14,360,805$ -$ -$ -$ -$ -$ -$ -$ 14,360,805$
General Government 21,638,717$ 49,113$ 21,687,830$ 21,687,830$ -$ -$ -$ -$ -$ -$ -$ 21,687,830$
Community Services 14,331,974$ 164,719$ 14,496,693$ 14,536,818$ -$ -$ -$ -$ -$ -$ -$ 14,536,818$
Human Services 37,508,468$ 390,154$ 37,898,622$ 38,543,286$ 1,350$ 3,810$ -$ -$ -$ 10,333$ -$ 38,558,779$
Public Safety 25,583,899$ 449,706$ 26,033,605$ 26,131,155$ -$ -$ -$ -$ -$ -$ 10,000$ 26,141,155$
Education 104,991,508$ 104,991,508$ 104,991,508$ -$ -$ -$ -$ -$ -$ -$ 104,991,508$
Transfers Out 1,500,270$ 1,500,270$ 1,821,175$ 1,821,175$
Total General Fund Appropriation 219,656,033$ 1,313,300$ 220,969,333$ 222,072,577$ 1,350$ 3,810$ -$ -$ -$ 10,333$ 10,000$ 222,098,070$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
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Attachment 1. Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #4
#1 Aging - $1,350 from
Triangle J Council of
Government for SHIIP
program
#2 Health Department -
$3,810 of additional
Healthy Communities
funds from the State
#3 Emergency Services
- receipt of additional
$35,000 in Emergency
Management
Performance Grant
funds
#4 Library Services - to
amend the current
Literacy "Time to Read"
project and create a
new Literacy
"MotheRead" project
#5 Social Services -
reciept of $50,400 in
the Adoption
Enhancement Fund for
enhanced adoption
services
#6 Social Services -
receipt of $10,333 in
Emergency Food and
Shelter funds from the
State
#7 Criminal Justice
Resource Department -
use of $10,000 from
the Jail Inmate Fund to
contract with a
monitoring service to
have five (5) GPS ankle
monitors available for
the Pretrial Release
program
Budget as Amended
Through BOA #5
Grant Project Fund
Revenues
Intergovernmental 691,204$ 691,204$ 586,470$ 35,000$ (6,600)$ 614,870$
Charges for Services 65,000$ 65,000$ 65,000$ 65,000$
Transfer from General Fund 55,676$ 55,676$ 55,676$ -$ 55,676$
Miscellaneous -$ -$ -$
Transfer from Other Funds -$ -$ -$
Appropriated Fund Balance -$ 2,731$ 2,731$ 2,731$ 2,731$
Total Revenues 811,880$ 2,731$ 814,611$ 709,877$ -$ -$ 35,000$ (6,600)$ -$ -$ -$ 738,277$
Expenditures
NCACC Employee Wellness Grant -$ -$ -$
CFAT Propane Vehicle Grant(multi-year)-$ -$ -$
Electric Vehicle Charging Stations -$ -$ -$
Support Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
NPDES Grant (Multi-year)-$ -$ -$ -$
Orange-Alamance Connector (3 year)-$ -$ -$ -$
NC Tomorrow CDBG (Multi-year)-$ -$ -$ -$
Jordan Lake Watershed Nutrient Grant -$ -$ -$ -$
Growing New Farmers Grant -$ -$ -$
Historic Resources Inventory Grant -$ -$ -$
USDA Rural Business Development Grant -$
Community Services -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Child Care Health - Smart Start -$ -$ -$
Scattered Site Housing Grant -$ -$ -$
Carrboro Growing Healthy Kids Grant -$ -$ -$
Healthy Carolinians -$ -$ -$
Health & Wellness Trust Grant -$ -$ -$
Senior Citizen Health Promotion(Wellness)135,676$ 2,731$ 138,407$ 146,157$ 146,157$
CARES Grant - Aging (Multi-Year)339,708$ 339,708$ 339,708$ 339,708$
Dental Health - Smart Start -$ -$ -$
Intensive Home Visiting -$ -$ -$
Medical Reserve Corps - NACCHO -$ -$ -$
Human Rights & Relations HUD Grant -$ -$ -$
Senior Citizen Health Promotion (Multi-Yr)-$ -$ -$
SeniorNet Program (Multi-Year)-$ -$ -$
Enhanced Child Services Coord -SS -$ -$ -$
Diabetes Education Program (Multi-Year)-$ -$ -$
Specialty Crops Grant -$ -$ -$
Local Food Initiatives Grant -$ -$ -$
Reducing Health Disparities Grant (Multi-Yr)-$ -$ -$
Triple P Initiative Grant (Multi-Yr)-$ -$ -$
Meaningful Use Incentive Grant (Multi-Yr)-$ -$ -$
Emergency Solutions Grant - DSS (Multi-Yr)-$ 25,000$ 25,000$
FY 2009 Recovery Act HPRP -$ -$ -$
Community Response Program - DSS (Multi-Yr)-$ 10,000$ 10,000$
Susan G Komen Grant -$ -$ -$
Building Futures Program - DSS (Multi-Yr)-$ -$ -$
Foster Youth Opportunities- DSS (1-yr, may be renewable)-$ -$ -$
WIOA Adult Dislocated Worker Grt-DSS 255,298$ 255,298$ -$ -$
Outreach Literacy Time to Read-Library 81,198$ 81,198$ 81,198$ (28,366)$ 52,832$
Outreach Literacy MotheRead-Library 21,766$ 21,766$
Human Services 811,880$ 2,731$ 814,611$ 602,063$ -$ -$ -$ (6,600)$ -$ -$ -$ 595,463$ Hazard Mitigation Generator Project -$ -$ -$
Buffer Zone Protection Program -$ -$ -$
800 MHz Communications Transition -$ -$ -$
Secure Our Schools - OCS Grant -$ -$ -$
Citizen Corps Council Grant -$ -$ -$
COPS 2008 Technology Program -$ -$ -$
COPS 2009 Technology Program -$ -$ -$
EM Performance Grant -$ 107,814$ 35,000 142,814$
2010 Homeland Security Grant - ES -$ -$ -$
2011 Homeland Security Grant - ES -$ -$ -$
Justice Assistance Act (JAG) Program -$ -$ -$
FEMA Assistance to Firefighters Grant -$ -$ -$
Public Safety -$ -$ -$ 107,814$ -$ -$ 35,000$ -$ -$ -$ -$ 142,814$
Total Expenditures 811,880$ 2,731$ 814,611$ 709,877$ -$ -$ 35,000$ (6,600)$ -$ -$ -$ 738,277$
Adoption Enhancement Fund
Revenues
Intergovernmental -$ -$ 69,619$ -$ -$ -$ -$ 50,400$ -$ -$ 120,019$
Total Revenues -$ -$ -$ 69,619$ -$ -$ -$ -$ 50,400$ -$ -$ 120,019$
Expenditures
General Assistance -$ -$ 69,619$ -$ -$ -$ -$ 50,400$ -$ -$ 120,019$
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3
Attachment 1. Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #4
#1 Aging - $1,350 from
Triangle J Council of
Government for SHIIP
program
#2 Health Department -
$3,810 of additional
Healthy Communities
funds from the State
#3 Emergency Services
- receipt of additional
$35,000 in Emergency
Management
Performance Grant
funds
#4 Library Services - to
amend the current
Literacy "Time to Read"
project and create a
new Literacy
"MotheRead" project
#5 Social Services -
reciept of $50,400 in
the Adoption
Enhancement Fund for
enhanced adoption
services
#6 Social Services -
receipt of $10,333 in
Emergency Food and
Shelter funds from the
State
#7 Criminal Justice
Resource Department -
use of $10,000 from
the Jail Inmate Fund to
contract with a
monitoring service to
have five (5) GPS ankle
monitors available for
the Pretrial Release
program
Budget as Amended
Through BOA #5
Jail Inmate Fund
Revenues
Appropriated Fund Balance -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,000$ 10,000$
Total Revenues -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,000$ 10,000$
Expenditures
Transfer to General Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,000$ 10,000$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $219,656,033
Additional Revenue Received Through
Budget Amendment #5 (January 23, 2018)
Grant Funds $216,111
Non Grant Funds $851,293
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$1,313,300
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $61,333
Total Amended General Fund Budget $222,098,070
Dollar Change in 2017-18 Approved General
Fund Budget $2,442,037
% Change in 2017-18 Approved General Fund
Budget 1.11%
Original Approved General Fund Full Time
Equivalent Positions 892.863
Original Approved Other Funds Full Time
Equivalent Positions 92.837
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2017-18 985.700
Year-To-Date Budget Summary
Fiscal Year 2017-18
Authorized Full Time Equivalent Positions
Paul:
To cover expenditures
($14,408) related to
respite services in
Department on Aging (BOA
#4); to cover
reorganization costs
($46,925) of the
Department of Human
Rights and Relations (BOA
#4)
Paul:
includes the addition of a
1.0 FTE Time-limited
Community Health Worker
position (BOA #1);
includes moving 1.387
FTEs from division of
Human Rights and
Relations in GF to Housing
Fund (1.194 FTEs) and to
the Community
Development Fund (.193
FTEs) BOA #4.
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