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Home My WebLink AboutORD-2017-030 Ordinance approving Budget Amendment #4 for Fiscal Year 2017-18 1 ORD-2017-030 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 12, 2017 Action Agenda Item No. 8-c SUBJECT: Fiscal Year 2017-18 Budget Amendment#4 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: 1. Budget as Amended Spreadsheet Paul Laughton, (919)245-2152 2. Year-to-Date Budget Summary Gary Donaldson, (919) 245-2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017- 18. BACKGROUND: Department on Aging 1. The Department on Aging anticipates receipt of an additional $118 from Triangle J Council of Governments and the N.C. Division of Aging and Adult Services for the Family Caregiver Support Program. Funds will go toward respite services. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 1) 2. Additionally, at the adoption of the FY 2017-18 Commissioner Approved Budget, the Board of County Commissioners approved intergovernmental revenue to support respite services at $41,945. However, expenditures were incorrectly stated, not at a level to match this revenue. This budget amendment provides for the correction of the misaligned revenue and expenditure and appropriates $14,408 from the General Fund's Unassigned Fund Balance to cover expenditures related to respite services. (See Attachment 1, column 2) 3. The Department anticipates receipt of an additional $7,750 in grant funds from UNC Hospital in support of the Senior Striders walking program that will provide supplies and services. This budget amendment amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: 2 Senior Citizen Health Promotion Grant($7,750) — Project# 294303 Revenues for this project: Current FY 2017-18 FY 2017-18 FY 2017-18 Amendment Revised Senior Citizen Wellness Funds $135,676 $7,750 $143,426 Total Project Funding $135,676 $7,750 $143,426 Appropriated for this project: Current FY 2017-18 FY 2017-18 FY 2017-18 Amendment Revised Senior Citizen Wellness $135,676 $7,750 $143,426 Total Costs $135,676 $7,750 $143,426 This budget amendment provides for the receipt of these additional funds in FY 2017-18. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Library Services 4. The Department of Library Services anticipates the receipt of $1,900 in additional funds from the Friends of the Library. These additional funds will support supplies for book kits to make book club borrowing more community accessible, as well as promotional t-shirts for staff. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Creation of the book kits will encourage community members to participate in book clubs without restriction. This creates a culture that rejects oppression and inequality. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Book kits encourage community engagement. Staff shirts identify staff creating a safer environment. 3 Housing and Community Development & Human Rights and Relations 5. The Housing and Community Development Department has received notification from the U.S. Department of Housing and Urban Development (HUD) of a reduction of $71,751 in 2017 HOME program funds for FY 2017-18. This budget amendment provides for the reduction of these HOME program funds and amends the following 2017 HOME program budget: (See Attachment 1, column 5) 2017 HOME Program (-$71,751) Revenues for this project: Current FY 2017-18 FY 2017-18 FY 2017-18 Amendment Revised HUD Funds $348,265 ($58,572) $289,693 Program Income $39,782 $0 $39,782 Contribution from Chapel Hill $29,874 ($3,150) $26,724 Contribution from Carrboro $10,930 ($1,153) $9,777 Contribution from Hillsborough $3,643 ($384) $3,259 From General Fund $164,975 ($8,492) $156,483 Total Project Funding $597,469 ($71,751) $525,718 Appropriated for this project: Current FY 2017-18 FY 2017-18 FY 2017-18 Amendment Revised 2017 HOME Program $597,469 ($71,751) $525,718 Total Costs $597,469 ($71,751) $525,718 6. At its December 4, 2017 meeting, the Board of County Commissioners approved separating the Division of Human Rights and Relations within the Department of Housing, Human Rights, and Community Development and creating a new Department of Human Rights and Relations. The Department will be staffed by a director, a civil rights specialist, and intake specialist and a Limited English Proficiency Specialist/Outreach Coordinator. The director will have a dual role (50/50) as both the Department Director and a Staff Attorney. Budgeted funds and 1.387 FTEs applicable to Housing and Community Development programs are moving from the current Housing, Human Rights, and Community Development Department within the General Fund to the Housing Fund (1.194 FTEs) and Community Development programs, consisting of the Urgent Repair Program (.0965 FTE) and the 2017 HOME Program (.0965 FTEs). This budget amendment provides for the moving of the appropriate funds and FTEs, and provides for an appropriation of $46,925 from the General Fund's Unassigned Fund Balance to cover this Department reorganization. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. 4 FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017-18 budget in the General Fund by $63,351, increases the Grant Projects Fund by $7,750, increases the Housing Fund by $99,082, and decreases the Community Development Fund by $46,427 (2017 HOME Program net decrease of $59,089; Urgent Repair program increase of $12,662). RECOMMENDATION(S): The Manager recommends the Board of approve budget and grant project ordinance amendments for fiscal year 2017-18. Attachment 1. Orange County Proposed 2017-18 Budget Amendment The 2017-18 Orange County Budget Ordinance is amended as follows: rj #6.BOCC approved separating the Division #2.Aging-$14,408 of Human Rights and #5 Housing and #1.Aging-$118 from Appropriated Fund Relations of Hothe #3 Aging-Annual Grant #4.Library-$1,900 Community Triangle J Council of balance to balance Department of Houisng, Original Budget Encumbrance Budget as Amended Budget as Amended Governmentfor revenue and Fund-ders pr gr from Friends Book the Development- Human Rights,and Budget as Amended Carry Forwards Through BOA#3 Caregiver Support expenditures for Senior Striders program Library for Book Club reduction of$71,751 in Community Through BOA#4 Program Caregiver Support from UNC Hospitals and staff t-shirts 2017 HOME program Development and Program funds for FY 2017-18 creating a new Department of Human Rights and Relations General Fund Revenue Property Taxes $ 151,557,768 $ $ 151,557,768 $ 151,557,768 $ $ $ $ 151,557,768 Sales Taxes $ 23,566,784 $ $ 23,566,784 $ 23,566,784 $ $ $ $ 23,566,784 License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ $ 328,000 Intergovernmental $ 16,035,147 $ $ 16,035,147 $ 17,003,155 $ 118 $ $ $ $ $ $ 17,003,273 Charges for Service $ 11,551,045 $ $ 11,551,045 $ 11,473,448 $ $ $ $ $ $ $ 11,473,448 Investment Earnings $ 265,000 $ 265,000 $ 265,000 $ 265,000 Miscellaneous $ 2,817,629 $ 2,817,629 $ 2,967,111 $ 1,900 $ 2,969,011 Transfers from Other Funds $ 3,765,600 $ 3,765,600 $ 3,765,600 $ 3,765,600 Fund Balance $ 9,769,060 $ 9,769,060 $ 9,769,060 $ 14,408 $ 46,925 $ 9,830,393 Total General Fund Revenues $ 219,656,033 $ $ 219,656,033 $ 220,695,926 $ 118 1$ 14,408 1$ $ 1,900 1$ $ 46,925 $ 220,759,277 Expenditures Support Services $ 14,101,197 $ $ 14,101,197 $ 14,101,197 $ $ $ $ $ $ $ 14,101,197 General Government $ 21,638,717 $ $ 21,638,717 $ 21,638,717 $ $ $ $ $ $ $ 21,638,717 Community Services $ 14,331,974 $ $ 14,331,974 $ 14,372,099 $ $ $ $ $ $ $ 14,372,099 Department of Social Services $ 18,772,740 $ 18,772,740 $ 19,110,185 $ 19,110,185 Health $ 9,912,099 $ 9,912,099 $ 10,129,894 $ 10,129,894 Cardinal Innovations MOE $ 1,050,187 $ 1,050,187 $ 1,050,187 $ 1,050,187 Department on Aging $ 2,092,869 $ 2,092,869 $ 2,244,347 $ 118 $ 14,408 $ 2,258,873 Child Support Services $ 1,062,393 $ 1,062,393 $ 1,062,393 $ 1,062,393 Housing,Human Rights&Comm Dev $ 386,298 $ 386,298 $ 386,298 $ 386,297 $ 1 Human Rights and Relations $ 308,817 $ 308,817 Library Services $ 2,243,717 $ 2,243,717 $ 2,243,717 $ 1,900 $ 2,245,617 Non-Departmental $ 1,988,165 $ 1,988,165 $ 1,987,165 $ 1,987,165 Human Services $ 37,508,468 $ $ 37,508,468 $ 38,214,186 $ 118 $ 14,408 $ $ 1,900 $ $ (77,480) $ 38,153,132 Public Safety $ 25,583,899 $ $ 25,583,899 $ 25,681,449 $ 25,681,449 Education 1 104,991,508 $ 104,991,508 $ 104,991,508 $ 104,991,508 Transfers Out $ 1,500,270 $ 1,500,270 $ 1,696,770 $ 124,405 $ 1,821,175 Total GeneralFundAppropriation $ 219,656,033 $ $ 219,656,033 $ 220,695,926 $ 118 $ 14,408 $ $ 1,900 $ $ 46,925 $ 220,759,277 $ $ $ $ $ $ $ $ $ $ $ Section 8 Housing Fund Revenues Intergovernmental $ 4,211,164 $ 4,211,164 $ 4,211,164 $ 4,211,164 Miscellaneous $ $ Transfer from General Fund $ 262,066 $ 262,066 $ 262,066 $ 99,082 $ 361,148 Appropriated Fund Balance $ $ $ $ Total Housing Fund Revenues $ 4,473,230 $ - $ 4,473,230 $ 4,473,230 $ 99,082 $ 4,572,312 Expenditures Housing Fund $ 4,473,230 $ 4,473,230 $ 4,473,230 $ 99,082 $ 4,572,312 Community Development Fund(Urgent Repair Program) Revenues Transfersfrom General Fund $ 341,563 $ 341,563 $ 341,563 $ 12,662 $ 354,225 Inter overnmental $ 325,000 $ 325,000 $ 325,000 $ 325,000 Total Revenues $ 666,563 $ - $ 666,563 $ 666,563 $ 12,662 $ 679,225 Ex enditures Affordable Housin Program $ 666,563 $ 666,563 $ 666,563 $ 12,662 $ 679,225 1 Attachment 1. Orange County Proposed 2017-18 Budget Amendment The 2017-18 Orange County Budget Ordinance is amended as follows: 6 #6.BOCC approved separating the Division #2.Aging-$14,408 of Human Rights and #5 Housing and #1.Aging-$118 from Appropriated Fund Relations of Hothe #3 Aging-Annual Grant #4.Library-$1,900 Community Triangle J Council of balance to balance Department of Houisng, Original Budget Encumbrance Budget as Amended Budget as Amended Governmentfor revenue and Fund-ders pr gr from Friends Book the Development- Human Rights,and Budget as Amended Carry Forwards Through BOA#3 Caregiver Support expenditures for Senior Striders program Library for Book Club reduction of$71,751 in Community Through BOA#4 Program Caregiver Support from UNC Hospitals and staff t-shirts 2017 HOME program Development and Program funds for FY 2017-18 creating a new Department of Human Rights and Relations Community Development Fund(HOME Program) Revenues Intergovernmental $ 392,711 $ 392,711 $ 392,711 $ (63,259) $ 329,452 Program Income $ 39,783 $ 39,783 $ 39,783 $ 39,783 Transfer from General Fund $ 164,975 $ 164,975 $ 164,975 1$ (8,492)1$ 12,662 1$ 169,145 Total Revenues $ 597,469 $ - $ 597,469 $ 597,469 1$ (71,751)1$ 12,662 1$ 538,380 Expenditures HOME Program $ 597,469 $ 597,469 $ 597,469 1$ (71,751)1$ 12,662 1$ 538,380 Grant Project Fund Revenues Intergovernmental $ 691,204 $ 691,204 $ 578,720 $ 7,750 $ 586,470 Charges for Services $ 65,000 $ 65,000 $ 65,000 $ 65,000 Transfer from General Fund $ 55,676 $ 55,676 $ 55,676 $ 55,676 Miscellaneous $ $ $ Transfer from Other Funds $ $ $ Appropriated Fund Balance $ $ $ $ Total Revenues $ 811,880 $ - $ 811,880 $ 699,396 $ - $ - $ 7,750 $ 707,146 Expenditures NCACC Employee Wellness Grant $ $ $ CFAT Propane Vehicle Grant(multi-year) $ $ $ Electric Vehicle Charging Stations $ $ $ Support Services $ - $ - $ - $ - $ - $ - $ $ NPDES Grant(Multi-year) $ - $ $ $ Orange-Alamance Connector(3 year) $ $ $ $ NC Tomorrow CDBG(Multi-year) $ $ $ $ Jordan Lake Watershed Nutrient Grant $ $ $ $ Growing New Farmers Grant $ $ $ Historic Resources Inventory Grant $ $ $ USDA Rural Business Development Grant $ $ Community Services $ $ $ $ $ $ $ $ Child Care Health-Smart Start $ $ $ Scattered Site Housing Grant $ $ $ Carrboro Grooving Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health&Wellness Trust Grant $ $ $ Senior Citizen Health Promotion(WelIness $ 135,676 $ 135,676 $ 135,676 $ 7,750 $ 143,426 CARES Grant-Aging(Multi-Year) $ 339,708 $ 339,708 $ 339,708 $ 339,708 Dental Health-Smart Start $ $ $ Intensive Home Visiting $ $ $ Medical Reserve Corps-NACCHO $ $ $ Human Rights&Relations HUD Grant $ $ $ Senior Citizen Health Promotion(Multi-Yr) $ $ $ SeniorNet Program(Multi-Year) $ $ $ Enhanced Child Services Coord-SS $ $ $ Diabetes Education Program(Multi-Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ $ $ Reducing Health Disparities Grant(Multi-Yr) $ $ $ Triple P Initiative Grant(Multi-Yr) $ $ $ Meaningful Use Incentive Grant(Multi-Yr) $ $ $ Emergency Solutions Grant-DSS(Multi-Yr) $ $ 25,000 $ 25,000 FY 2009 Recovery Act HPRP 1 $ $ $ Community Response Program-DSS(Multi-Yr) $ $ 10,000 $ 10,000 2 Attachment 1. Orange County Proposed 2017-18 Budget Amendment The 2017-18 Orange County Budget Ordinance is amended as follows: 7 #6.BOCC approved separating the Division #2.Aging-$14,408 of Human Rights and #5 Housing and #1.Aging-$118 from Appropriated Fund Relations of Hothe #3 Aging-Annual Grant #4.Library-$1,900 Community Triangle J Council of balance to balance Department of Houisng, Original Budget Encumbrance Budget as Amended Budget as Amended Governmentfor revenue and Fund-ders pr gr from Friends Book the Development- Human Rights,and Budget as Amended Carry Forwards Through BOA#3 Caregiver Support expenditures for Senior Striders program Library for Book Club reduction of$71,751 in Community Through BOA#4 Program Caregiver Support from UNC Hospitals and staff t-shirts 2017 HOME program Development and Program funds for FY 2017-18 creating a new Department of Human Rights and Relations Susan G Komen Grant $ $ $ Building Futures Program-DSS(Multi-Yr) $ $ $ Foster Youth Opportunities-DSS (1-yr,may be renewable) $ $ $ WIOA Adult Dislocated Worker Grt-DSS $ 255,298 $ 255,298 $ $ Outreach Literacy Grant-Library $ 81,198 $ 81,198 $ 81,198 $ 81,198 Human Services 811,880 811,880 591,582 7,750 599,332 Hazard Mitigation Generator Project $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools-OCS Grant $ $ $ Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Performance Grant $ $ 107,814 $ 107,814 2010 Homeland Security Grant-ES $ $ $ 2011 Homeland Security Grant-ES $ $ $ Justice Assistance Act JAG Program $ $ $ FEMA Assistance to Firefighters Grant $ $ $ Public Safety $ - $ - $ - $ 107,8 4 $ - $ - $ $ 107,814 Total Expenditures $ 811,880 $ - $ 811,880 $ 699,396 $ - $ 7,750 $ $ 707,146 3 Attachment 2 8 Year-To-Date Budget Summary Fiscal Year 2017-18 General Fund Budget Summary Original General Fund Budget $219,656,033 Additional Revenue Received Through Budget Amendment#4 (December 12, 2017) Grant Funds $216,111 Paul: Non Grant Funds $825,800 To cover expenditures General Fund - Fund Balance for Anticipated ($14,408) related to Appropriations (i.e. Encumbrances) respite services in General Fund - Fund Balance Appropriated to Department on Aging (BOA Cover Anticipated and Unanticipated #4); to cover reorganization costs Expenditures $61,333 ($46,925) of the Total Amended General Fund Budget $220,759,277 Department of Human Dollar Change in 2017-18 Approved General Rights and Relations(BOA Fund Budget $1,103,244 #4) % Change in 2017-18 Approved General Fund Budget 0.50% Paul: includes the addition of a 1.0 FTE Time-limited Authorized Full Time Equivalent Positions Community Health Worker Original Approved General Fund Full Time position (BOA #1); Equivalent Positions 892.863 includes moving 1.387 FTEs from division of Original Approved Other Funds Full Time Human Rights and Equivalent Positions 92.837 Relations in GF to Housing Total Approved Full-Time-Equivalent Fund (1.194 FTEs) and to Positions for Fiscal Year 2017-18 985.700 the Community Development Fund (.193 FTEs) BOA #4.