HomeMy WebLinkAboutAgenda - 12-12-2017 - 6-d - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 12, 2017
Action Agenda
Item No. 6-d
SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) —Approval of
Membership and Capacity Numbers
DEPARTMENT: Planning and Inspections
ATTACHMENT(S): INFORMATION CONTACT:
1. Orange County Schools and Chapel Hill- Ashley Moncado, 919-245-2589
Carrboro City Schools: Schools APFO Craig Benedict, Director, 919-245-2575
Capacity Calculation and Change Request
Form (includes Student Membership) for
Elementary, Middle, and High School Levels
2. Chart Depicting LOS, Capacity, Membership,
and Membership Increases
PURPOSE: To consider approval of November 15, 2017 membership and capacity numbers for
both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used
in developing 10-year student membership projections and the 2018 SAPFO Technical Advisory
Committee (SAPFOTAC) Report.
BACKGROUND: In accordance with the Schools APFO MOU (Memorandum of
Understanding), the Board of County Commissioners shall approve the school districts'
November 15th membership and capacity numbers within 15 school days after receiving the
numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City
Schools submitted their membership and capacity numbers in accordance with the MOUs. As
per the MOUs, this step of the SAPFO process entails only the approval of the student
membership and capacity numbers.
The SAPFOTAC, comprised of representatives of both school systems and the Planning
Directors of the County and Towns, is tasked to produce an annual report for the governing
boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year
student membership projections, will be completed in early 2018. The CAPS (Certificate of
Adequate Public Schools) system is updated with actual membership and capacity figures after
the BOCC approves the information submitted by the school districts.
The chart in Attachment 2 shows the Capacity and Membership for each school level in both
school districts and the increase (or decrease) over the November 15, 2016 membership. It
also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the
SAPFO MOU process and the Actual LOS based on November 15, 2017 membership numbers.
As a result of House Bill 13, which modified class size ratios for kindergarten to third grade, both
school districts have experienced a decrease in capacity for the 2017-18 school year at the
2
elementary school level. Future changes to class size ratios for the 2018-19 school year will be
reviewed by the SAPFO Technical Advisory Committee (SAPFOTAC) in January. At that time,
the SAPFOTAC will discuss the possible reconvening of the Joint Action Committee, comprised
of representatives from the Orange County Board of Commissioners, the Orange County Board
of Education, and the Chapel Hill-Carrboro City Schools Board of Education, in order to address
potential modifications in class size ratios for the 2018-19 school year for SAPFO purposes.
In recent years, Pre-K enrollment has been a topic of discussion with both school districts.
However, SAPFO has not been amended to include Pre-K in the membership and capacity
numbers. Therefore, Pre-K children are not included in the membership and capacity numbers
reported.
FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in
projected growth in student membership for the next ten years is expected to result in higher
future operating and capital budget requests.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
RECOMMENDATION(S): The Manager recommends the Board approve the November 15,
2017 Membership and Capacity numbers as submitted by each school district.
3
Attachment 1
School APFO Capacity, Membership and Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year: November 15,2017-November 14,2018
Capacity and Membership Submittal Date: November 15,2017
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Membership
Elementary Square Justification
School Feet Requested Requested Requested Requested Requested Footnote# (referenced
Capacity Capacity Capacity Capacity Capacity school year)
Atrat 1 60,832 %: ' 0114,871 1 "i 'Figriltni 3 z 66,952 : id. i i3 ' E
�3ef���g 56,299 ? , i g, �� �,� �f, 1
r �I.ph.4 50,764 , . � ,. .. p 0.� 1 1 66,689 , 1 ,. ?i 3E ,-,rrifi *Po ktir*4 e 98,000 �, ,� ;� 1'. a E
g pit a ya " �ro s ' I .9<' �
ea �` 11�kt N��. 95,729 geg����� � a��a���" �� ��' ��>.. '�le"�. � t � 3',.
"f e a x S' -� w m`an.., l e, 90,980 �� � t W I Iiiir' ilia 52,896 pt i;lip
90 221 l i� `
99 500 l� �` 01 �> ':' ,'
°�,:. ® ,¢, f ��� . fig :: 9Q ¢a; �g ,: . s a A ..i a. r .
828,862 ' „MEM RiSEIMERIMI
Special Note(s):1.For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
1 New class sizes mandated by HB 13 result in a loss of 165 elementary seats.
Capacity Certification:
ill ,,,Z
)/ l 9 ) /44/7
//7
Superintendent Date BOCC Chair Date
Membership Certification:
-----f z t/2-7/t 1
Superintendent Date BOCC Chair Date
, 4
School APFO Capacity, Membership and Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year: November 15,2017-November 14,2018
Capacity and Membership Submittal Date: November 15,2017
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Membership
Square Justification
Middle School Requested Requested Requested Requested Requested (referenced
, Feet Footnote#
Capacity Capacity Capacity Capacity Capacity school year)
lo A
!' s` 122,467 a i a m
136,221
a .v A. -a 109 498 � » 8�a' i 3 s & 3 • I t � -1 r i
s ' # E! c^� Ewes 'rt)a O EE 5 :1 128,764 x; i A ��t Q' ,tm E� . itt� „.;. r
5 'd ; 4.41110• xy'V
a�9 `'x�EW 1 fl ;kt 5 g 99£
H�� eL u E F d g . -
3dE 14,-0;110.t 'Y h131,41A,`
S r '4`j" rF 9.d ��- �'.» �Ea
)41.41A0 f 99 g,k "awe-£ l S ' ilk .QED ya.c�Q 4,1,40,4„4.n.l 3 e 1 1�gg'
€ BED P E i;� i• tg H fF
ens ` ;I,7,) € t ffi!-.° i` al . ,,
iv 1 r ,. 496,950' I, .° I a ;" ':: i o, E.
e
Special nNote(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity Certification:
0 1//27h I
Superintendent Date BOCC Chair Date
Membership Certification:
'' (2,tn"\dki
Superintendent Date BOCC Chair Date
5
School APFO Capacity, Membership and Change Request Form
School District: Chapel Hill-Carrboro City Schools
SAPFO CAPS Year: November 15,2017-November 14,2018
Capacity and Membership Submittal Date: November 15,2017
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 Membership
High School
Square Requested Requested Requested Requested Requested Justification (referenced
Feet Footnote#
Capacity Capacity Capacity Capacity Capacity school year)
�'` 241,111 et, t iF 3; o i
i .a• e r �, 3ef•:
259,869 i ,
a®0 ,A 148,023 ' 1 t t all t t i t � ..,
g$ 5,207 ak a i 6 r 1.. l 1.
a1, 11. j P� 3 i ° v 4 E C 1, fr ,a
L:43,'4 fie. l ¢� .t e?.. a § § ¢e gh a
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E 1 654,21 U k� ; . ',F, u" a 4t";'-gAt t.
Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
1 changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity Certification:
-�f I ./'/Als 6t- --> )///27/(7
Superintendent Date BOCC Chair Date
Membership Certification:
l »12747
Superintendent Date BOCC Chair Date
6
School APT° Capacity, Membership and Change Request Form
School District: Orange County Schools
SAPFO CAPS Year: November 15,2017-November 14,2018 ,
Capacity and Membership Submittal Date: November 15,2017
,,....... ...,.... , Square. 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
It.lelliellialy nu u a r c .
Reg nested 1.(eq tiestcl I.(te,tell Iluaeesittest,1 Requested lib.:q a es.ted JF!,11(8)toitfinc:1:ttei:n Membership
School Feet , , .,. , Capacity
C.a p IC It\
.. .,, .,“ ,, , ,1 . Capacity Capacity
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,11AP'%1WON?COM::(1'3, 0%0100', tiA I 4#10/404,09V1511X046 [,',11,RJ,40;',4"Vt4
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i,
,..,4,-,.;0$41,10,,: 74 016 41:*011,040#4:10,414,7 ge,:o:igi!**,
titiRag,6904v,- ' ii0401fiW,,,'
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:41 M.r441YPP. 11:.:: 100,164,:':0901i VAN,M1 i '/Prinq,lett' yV:PpWO;;AV 4i Mv04,01.4p)
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497088
Special Note(s): I.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
changed by(1)the School ClP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Reduction in class sizes in grades K-3 due to Legislative requirements under House Bill 13.
C a„..,pacid2ty Ceartific7tioT5
.,.61
Superintendent Date
BOCC Chair Date
Membership Certification:
/
-\\
....,
Sup(ntendent Date BOCC Chair Date
7
School APFO Capacity, Membership and Change Request Form
School District: Orange County Schools
SAPFO CAPS Year: November 15,2017-November 14,2018
Capacity and Membership Submittal Date: November 15,2017
Middle 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
Middle +outtre ,lusstilicatinii
School Feet
Requested Requested Requested Requested Requested Footnote# Membership
Capacity Capacity Capacity Capacity Capacity
L
136,000 ° ',»ri g iD� "l 6 ` 1 0 74
t �i1�d
107,620 1 „, ,`� 726 X26 „6'30
i e„ � iii/ /, � %i�// �
ravelly”
123,000 ' 1� 7111 `
;" i iii ✓ //tai,,,,
/r /oar% / „��
�i1 �frll I r
, �l oil
�� 366,620 ,� �� ,�,��� �66� �� 1,;10,0 �� .:. '/,100
Special Note(s): 1,For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.
Justification:
Capacity Certi ication:
p
SU enntendent Date BOCC Chair Date
Membership Certification:
)I-‘,(4)
Sup-rintendent Date BOCC Chair Date
8
School APFO Capacity, Membership and Change Request Form
School District: Orange County Schools
SAPFO CAPS Year: November 15,2017-November 14,2018
Capacity and Membership Submittal Date: November 15,2017
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018
Square Justification
Fligh School Requested Requested Requested Requested Requested Membership
Feet Footnote#
Capacity Capacity Capacity Capacity Capacity
//r/�ri� .r 213,509 /�ri�% h 6 /r /� r g ta 7)
?v
/2 "/� ", #4i
/ �%�� �r 206,900 e/74;�� , r
„r 1�5 i
1 16
ii r 6,600 r 43
6,
ri
� r,, 1 r��1 J ,1/�l� >� 1
(Ir
"40 " ` 427,009 1f!�,/ / ,c��t 2,439 4 y 2x445
Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities
Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until
changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Orange High
School(1,399)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012.
Justification:
Capacity Certification:
S perintendent Date BOCC Chair Date
Membership Ce ification:
�a tr
S serintendent Date BOCC Chair Date
9
Attachment 2
School LOS, Capacity, Membership, and Membership Increases
Chapel Hill/Carrboro School District Orange Coun School District
Allowable Maximum Allowable Maximum
LOS (per MOU) Actual 2017-18 LOS LOS (per MOU) Actual 2017-18 LOS
Elementary 1 105% 97.5% 1 105% 94.7%
Middle 107% 96.2% 107% 79.9%
High 110% 101.3% 110% 100.2%
Chapel HilUCarrboro School District Orange ' unty School District
Capacity
Capacity Nov. 15 Increase Capacity Capacity Nov. 15 Increase
At MOU Prior Year from p At MOU Prior Year from
At 100% LOS 2017 Membership Prior At 100% LOS 2017 Membership Prior
LOS* Maximum* Membership Year LOS* Maximum* Membership Year
Elementary 5664 5947 5522 5567 (45) 3361 3529 3183 3293 (110)
Middle 2944 3150 2833 2829 4 2166 2318 1730 1724 6
High 3875 4263 3927 3762 165 2439 2683 2445 2446 (1)
* Class size ratio is 1:20 in grades K-3.