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HomeMy WebLinkAboutAgenda - 08-22-2006 - Agenda Orange County Board of Commissioners Agenda Regular NIeetuig Tuesday, August 22, 2006 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background IVlaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. L Additions or Changes to the Agenda PUBLIC CII~IRGE ~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boar-cl casks its citizens to conduct themselves in a respectful, courteous rraanner, both with the Board and with fellow citizens. ~4t any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restor ec~ the Chair will recess tlae rr~eetr'ng until such time that a genuine commitment to this public charge is observed All electronic devices such cas cell phones, pager,, cared cornputers° should please be turned off or set to silent;`vibrate. 2. Public Comments (ZA~'e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Board Continents 4. C"omity 117anager's Report 5. Items for Decision--Consent Agenda a. Mniutes The Board will consider correcting and/or approving the minutes of Nlay 4, 1$, 22, 25, and 30 of 2006 and June 1, 5, 13, and 19 of 2006 as submitted by the Clerk to the Board. b. Appointments (1) Animal Services Advisory Board -Reappointment The Board will consider making one reappointment to the Animal Services Advisory Board. c. Motor Vehicle Property Tax ReleaselRefunds for Jmie 2006 The Board will consider adoption of a refund resolution related to 90 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. d. 1\'Iotor Vehicle Property Tax Release/Refmids for July 2006 The Board will consider adoption of a refund resolution related to ~3 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. e. Property Tax Releases The Board will consider adoption of a resolution to release property values related to one (1) request for property tax release in accordance with N. C. General Statute 105-381. f. Property Value Changes The Board will consider approving value changes made in property values after the 2006 Board of Equalization and Review has adjourned. g. C:'omity ~~'ork First Desi6nation and Establishment of Plamiina Committee The Board will consider approving plans to continue operating a standard t~~ork First program in Orange County and to appoint a committee to update the Work First Plan for 2007-2009. h. Appointment of Three Deputy Tax Collectors The Board will consider approving the appointments of Linda Strickland-Jaubert, Valerie Cuny, and Bobbie Llndenuood as Deputy Tax Collectors for a one year term, effective July 1, 2006 through June 30, 2007. i. Tax Abstract and Billing Contract The Board will consider entering into a contract for the continued production of Tax Abstracts and Tax Billings for a period of one year and authorize the manager to enter into the contract after final review of the staff and County Attorney. j. Continuation Grant Acceptance for Primary Care Services at Health Department The Board will consider accepting the State continuation grant funds for primary care services at the Health Department for the period July 1, 2006 through June 30, 2007 and authorize the implementation of the grant. k. Contract with UNC School of Dentistry and Health Department for Services of a Dentist The Board will consider approving a contract for the provision of dental clinical services for the Health Department by a. LTNC School of Dentistry faculty member and authorize the Chair to sign. 1. Forest Service Contract for Fiscal Year 2~~6-07 The Board will consider approving the annual agreement between Orange County and the North Carolina Department of Enviroiunent and Natural Resources (DENR) for protection, development, reforestation, management, and improvement of forestlands located in the County subject to final reviet~-• by staff and the County Attorney, and authorize the Chair to sign. m. Bid Award: C:'onstruction of Concrete Wall and Slab at Landfill The Board will consider awarding a bid to Jones Concrete Service Company of Hillsborough, North Carolina for a total of $50,572 to extend a retaining wall and pour concrete slab at the Orange County Landfill and authorize the Purchasing Director to execute the necessary paperwork. n. Duke Power Right of Way for Seymour Senior Center The Board will consider approving a right of way agreement as requested by Duke Power for power lines to be installed for the Seymour Senior Center on the Human Services Campus on Homestead Road, Chapel Hill and authorize the Chair to sign. o. Authorization to C"lose Property on Eubanks Road The Board will consider authorizing the County Attorney to complete closing on the Eubanks Road property, acquired for siting the :4nimal Services Facility and authorize the County Attorney and the Finance Director to close on the purchase. p. Housing Rehabilitation Contract Awards The Board will consider awarding two housing rehabilitation contracts for the County's HOME Housing Rehabilitation Program. q. Lease Renewal: Central Orange Senior Center Space at the l~Zeadowlands The Board will consider approving a lease renewal for space being used as the Central Orange Senior Center at the Meadowlands, Hillsborough, subject to final review by staff and the County Attorney and authorize the Chair to sign. r. Orange Unified Transportation Board: Name Change and Rules of Procedure The Board will consider approving a resolution to officially change the name of the Orange County Llnitied Transportation Advisory Board (OCUTAB) to the Orange Unified Transportation Board (OUTBOARD) and to consider a resolution approving Rules of Procedure for the Orange Unified Transportation Board. s. Petition for Addition of Subdivision Roads to the State l~~Taintained System The Board «~•ill consider approving a recommendation regarding petitions to add «~'illo«~ Oak Drive, Scarlet Oak Lane, and Boundbrook Drive to the State Maintained Secondary Road System. t. Grant Agreements - 2005 Buffer Zone Protection Program (BZPP) Grant Funds The Board will consider accepting grant funding, approving a memorandum of agreement between the County and State, and approving a subgrant agreement between the County and University for a State pass- through grant award of federal Homeland Security funds in the amount of $48,00 to reimburse the County for equipment purchased for improving the response to critical facilities and key resources in the County and authorize the Manage, Finance Director, and County Attorney to sign the agreement. u. Interim County Manager Appointment Terms The Board will consider confii-~ning the terms of the appointment of the Interim County Manager. v. Authorization to Enter into Technical Agreement to Support Livecasting BOC"C A~Ieetings from Southern The Board will consider approval of entering into an agreement with David Guthrie, Systems Integration Specialist, in an amount not to exceed $21,674 to acquire, install, certify, and train County and The People's Channel representatives on technical equipment necessary to enhance capabilities and outputs in preparation for planned livecasting at Southern of BOCC meetings and authorize staff purchase of ancillary equipment and authorize the Manager to sign the agreement. w. .Special Request for Use of Forum 2406 Proceeds to Aid Low Income Seniors The Board ti~~ill consider granting permission to allow the Human Services Advisory Commission to donate registration proceeds from the 2006 Human Services Issues Forum to Senior Care of Orange County, Inc. to be used to provide emergency property tax assistance grants to elderly low-income home owners. x. Jail HVAC System Replacement Analysis The Board will consider authorizing the Purchasing Director to develop and execute a contract for professional services «~ith Reece, Noland & McElrath, Inc. for preparation of an analysis of heating, ventilation and air conditioning (HVAC} system needs for the Orange County Jail (pre-1997 sectors}, and identification of an appropriate energy-efficient replacement system; and to provide recommendations for addressing humidity concerns for the basement level of the Court Street Annex building. 3'. Solid Waste Operations Center Proiect Update The Board will receive a status report on progress toward design and construction of the Solid Waste Operations Center, including results of the cultural and archaeological survey of the property and provide additional direction as the Board may decide. z. Reduced Sportsplex Membership Rates for Orange County Employees The Board will consider approving reduced annual membership rates at the SportsPlex for pei-~nanent Orange County employees as an element of the employee pay and benefit package, effective September 1, 2006. aa. Supplemental Cooperative Extension NTemorandum of Agreement The Board will consider approving a supplemental Memorandum of Agreement between Orange County and North Carolina Cooperative Extension.~~North Carolina State University (NCSL1) to implement a new payment process for new Cooperative Extension employees and authorize the Chair to sign. bb. Richard E. Whitted Human Services Center Parking Lot Pavvig Desi6n Update Sers~ces The Board will consider authorizing the Purchasing Director to execute a contract in the amount of $5,640 for professional services r~~ith Michael A. Neal & Associates, Inc. to update design and construction and bid specification documents for paving of the gravel parking lot adjacent to the east of Richard E. Whitted Human Services Center, subject to final approval by staff and the County Attorney. cc. Budget Amendment #1 The Board will consider approving budget ordinance amendments for fiscal year 2006-07. b. Resolutions or Proclamations a. Piedmont Electric Membership Corporation (EMC"") Request for Special Public Hearing for Telecommunications Tower Application The Board twill consider a draft resolution providing direction to staff regarding a request by Piedmont Eh•1C for expedited review of a Planned Development Zoning Atlas Amendment outside of the Quarterly Public Hearing schedule. 7. Special Presentations a. Tax Collector's Annual Settlement The Board will receive the tax collector's annual settlement on current and delinquent taxes and approve the accounting thereof. 8. Public Hearings 9. Items for Decision--Regular Agenda a. Request for Additional Childcare Subsidy Fwulin~ The Board will consider approving a reallocation of $100,000 from anticipated Iti~Iedicaid savings to se7-~~e families waiting for child care subsidies. b. County-Funded Sustainable Design Elements for Community College Campus Building The Board jvill consider authorizing the expenditure of funds for sustainable design elements in the Durham Technical Community College (DTCC}, Satellite Campus Building One. c. The Orchard -Preliminary Plan The Board will consider the Preliminary Plan for The Orchard Subdivision. d. 1~'esthampton - Prelinunary Plan The Board will consider the Preliminary Plan for Westhampton Subdivision. e.. Appointments (1) NC Highway 57 Speedway Area Small Area Plan Task Force Appointments The Board «-ill consider appointing interested individuals to the NC Highway ~7 Speedway Area Small Area Plan Task Force. (2) The Board will consider making appointments to the Orange County Board of Adjustment. (3) Adult Care Home C:'ommunity Advisory Comnuttee -New Appointments The Board will consider making appointments to the Adult Care Home Community Advisory Committee. (4) Animal Services Adv~isory Board -New Apponitments The Board u~•ill consider making one new appointment to the Animal Services Advisory Board. (~ Economic Development Commission -New Appointments The Board «~•ill consider making appointments to the Economic Development Commission. (6) Efland-Mebane SAP Implementation Task Force -Appointments The Board twill consider making appointments to the Economic Dei~elopment Commission. (7) Commission for the Environment -New Appointments The Board will consider making appointments to the Commission for the Environment. (8) Human Relations Commission -New Appointments The Board will consider making appointments to the Human Relations Commission. (9) Rural Tra~ispoi•tation Advisoi-~~ Board- BOCC Appointment The Board «-ill consider making one appointment to the Rural Transportation Advisory Board. (10) SportsnleY C~ommunit~~ Advisory Committee -Initial Aupointments The Board will consider making initial appointments to the Sportsplex Community Advisory Committee. (11) Commission for Women - Ne~y Apuointments The Board «~~ill consider making appointments to the Commission for ~~omen. 10. Reports 11. Closed Session 12. Adjournment Note: Access the agenda through the County's web sate, www.co.orange.nc.us Orange County water supply reservoir water levels Available information as of 10:00 AM, Thursday, August 17, 2006 Lake Orange • Water level is 8.5" below full (dropping at less than 0.5" per day for the time being}. • Water storage capacity remaining is 91.5% {435 million gallons} • Approximately 131 days of water supply remaining {at Capacity Use specified release rate) • Current Eno River flow at the Hillsborough gage is averaging approximately 3.0 cfs (1.94 million gallons per day}. • Eno flaw levels are currently well below historical median flows (approximately 10 cfs) and have been for the last two weeks. Controlled releases for instream flow from both the Lake grange and West Fork reservoirs are maintaining streamflow at the current level. • Eno River Capacity Use Restrictions at Stage 1 have been in effect since August 5, 2006. West Fork Reservoir • Water level is at 2.5" below full • Water storage capacity remaining is 99.3°io • Approximately one year of water supply remaining (assuming Town's current daily demand and releases for streamflow augmentation} OWASA Reservoirs • Water level at Cane Creek Reservoir is 11.0" below full Water level at University Lake is 16.5" below full Total remaining water storage capacity is approximately 93.6°l0 Approximately 300 days of water supply remaining (at current 7-day average daily demand ['10.2 million gallons per days National ~ti'eather Service/NOAA Regional Precipitation data (inches above f+l or belo«~ f-1 noi•~nal~ RDU -6.34" for 2005 -1.29" since January 1, 2006 +5.34" since June 1, 2006 11-1iscellaneous notes Piedmont-Triad -9.94" for 2005 +1.80" since January 1, 2006 +9.64" since June 1, 2006 The NC Drought Management Advisory Council drought map, updated August 8th, no longer shows any portion of Orange County to be affected by any drought or even "abnormally dry" condition.