HomeMy WebLinkAboutAgenda - 12-12-2017 - 8-c - Fiscal Year 2017-18 Budget Amendment #4 1
ORD-2017-030
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 12, 2017
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2017-18 Budget Amendment#4
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
1. Budget as Amended Spreadsheet Paul Laughton, (919)245-2152
2. Year-to-Date Budget Summary Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017-
18.
BACKGROUND:
Department on Aging
1. The Department on Aging anticipates receipt of an additional $118 from Triangle J
Council of Governments and the N.C. Division of Aging and Adult Services for the Family
Caregiver Support Program. Funds will go toward respite services. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column 1)
2. Additionally, at the adoption of the FY 2017-18 Commissioner Approved Budget, the
Board of County Commissioners approved intergovernmental revenue to support respite
services at $41,945. However, expenditures were incorrectly stated, not at a level to
match this revenue. This budget amendment provides for the correction of the misaligned
revenue and expenditure and appropriates $14,408 from the General Fund's Unassigned
Fund Balance to cover expenditures related to respite services. (See Attachment 1,
column 2)
3. The Department anticipates receipt of an additional $7,750 in grant funds from UNC
Hospital in support of the Senior Striders walking program that will provide supplies and
services. This budget amendment amends the current Senior Citizen Health Promotion
Grant Project Ordinance as follows:
2
Senior Citizen Health Promotion Grant($7,750) — Project# 294303
Revenues for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
Senior Citizen Wellness Funds $135,676 $7,750 $143,426
Total Project Funding $135,676 $7,750 $143,426
Appropriated for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
Senior Citizen Wellness $135,676 $7,750 $143,426
Total Costs $135,676 $7,750 $143,426
This budget amendment provides for the receipt of these additional funds in FY 2017-18.
(See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable
to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Library Services
4. The Department of Library Services anticipates the receipt of $1,900 in additional funds
from the Friends of the Library. These additional funds will support supplies for book kits
to make book club borrowing more community accessible, as well as promotional t-shirts
for staff. This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential or
economic status.
Creation of the book kits will encourage community members to participate in book clubs
without restriction. This creates a culture that rejects oppression and inequality.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Book kits encourage community engagement. Staff shirts identify staff creating a safer
environment.
3
Housing and Community Development & Human Rights and Relations
5. The Housing and Community Development Department has received notification from the
U.S. Department of Housing and Urban Development (HUD) of a reduction of $71,751 in
2017 HOME program funds for FY 2017-18. This budget amendment provides for the
reduction of these HOME program funds and amends the following 2017 HOME program
budget: (See Attachment 1, column 5)
2017 HOME Program (-$71,751)
Revenues for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
HUD Funds $348,265 ($58,572) $289,693
Program Income $39,782 $0 $39,782
Contribution from Chapel Hill $29,874 ($3,150) $26,724
Contribution from Carrboro $10,930 ($1,153) $9,777
Contribution from Hillsborough $3,643 ($384) $3,259
From General Fund $164,975 ($8,492) $156,483
Total Project Funding $597,469 ($71,751) $525,718
Appropriated for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
2017 HOME Program $597,469 ($71,751) $525,718
Total Costs $597,469 ($71,751) $525,718
6. At its December 4, 2017 meeting, the Board of County Commissioners approved
separating the Division of Human Rights and Relations within the Department of Housing,
Human Rights, and Community Development and creating a new Department of Human
Rights and Relations. The Department will be staffed by a director, a civil rights
specialist, and intake specialist and a Limited English Proficiency Specialist/Outreach
Coordinator. The director will have a dual role (50/50) as both the Department Director
and a Staff Attorney. Budgeted funds and 1.387 FTEs applicable to Housing and
Community Development programs are moving from the current Housing, Human Rights,
and Community Development Department within the General Fund to the Housing Fund
(1.194 FTEs) and Community Development programs, consisting of the Urgent Repair
Program (.0965 FTE) and the 2017 HOME Program (.0965 FTEs). This budget
amendment provides for the moving of the appropriate funds and FTEs, and provides for
an appropriation of $46,925 from the General Fund's Unassigned Fund Balance to cover
this Department reorganization. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential or
economic status.
4
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2017-18 budget in the General Fund by $63,351, increases the Grant Projects Fund by $7,750,
increases the Housing Fund by $99,082, and decreases the Community Development Fund by
$46,427 (2017 HOME Program net decrease of $59,089; Urgent Repair program increase of
$12,662).
RECOMMENDATION(S): The Manager recommends the Board of approve budget and grant
project ordinance amendments for fiscal year 2017-18.
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Attachment 2 8
Year-To-Date Budget Summary
Fiscal Year 2017-18
General Fund Budget Summary
Original General Fund Budget $219,656,033
Additional Revenue Received Through
Budget Amendment#4 (December 12, 2017)
Grant Funds $216,111 Paul:
Non Grant Funds $825,800 To cover expenditures
General Fund - Fund Balance for Anticipated ($14,408) related to
Appropriations (i.e. Encumbrances) respite services in
General Fund - Fund Balance Appropriated to Department on Aging (BOA
Cover Anticipated and Unanticipated #4); to cover
reorganization costs
Expenditures $61,333
($46,925) of the
Total Amended General Fund Budget $220,759,277 Department of Human
Dollar Change in 2017-18 Approved General Rights and Relations(BOA
Fund Budget $1,103,244 #4)
% Change in 2017-18 Approved General Fund
Budget 0.50% Paul:
includes the addition of a
1.0 FTE Time-limited
Authorized Full Time Equivalent Positions Community Health Worker
Original Approved General Fund Full Time position (BOA #1);
Equivalent Positions 892.863 includes moving 1.387
FTEs from division of
Original Approved Other Funds Full Time Human Rights and
Equivalent Positions 92.837 Relations in GF to Housing
Total Approved Full-Time-Equivalent Fund (1.194 FTEs) and to
Positions for Fiscal Year 2017-18 985.700 the Community
Development Fund (.193
FTEs) BOA #4.