HomeMy WebLinkAboutAgenda - 06-27-2006-9b1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 27, 2006
Action Agenda
Item No. ~. b - 9
SUBJECT: Central Orange Senior Center Design; Triangle Sportsplex Modifications
DEPARTMENT: Purchasing
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
6-21-06 Memorandum with Diagrams
Revenue Impacts From Sportsplex
Alternatives
INFORMATION CONTACT:
Pam Jones, Purchasing, (919) 245-2652
PURPOSE: To consider approving the plans for the Central Orange Senior Center and
Sportsplex modifications required as a result of the design; and authorizing staff to move
forward to develop plans in order to present a Construction Manager at Risk (CM at Risk)
proposal after the Board's summer break.
BACKGROUND: On June 22, 2006 the Commissioners saw plans for the proposed Central
Orange Senior Center and changes/additions to Sportsplex space that would replace the space
lost to the Senior Center, as well as enhance the Sportsplex operation. As a reminder, the
proposal included:
• Approximately 10,000 square feet of newly constructed space for Senior Center use;
and
• Approximately 5,000 square feet of space in the existing Sportsplex that would be
converted to Senior Center space; and
• Approximately 4,100 square feet of space that would be converted from Sportsplex
operations space for use as the Adult Day Health Center (ADHC); and
• Approximately 7,000 square feet for Sportsplex operations would be created through the
construction of a mezzanine to be built in the ice rink area. John Stack, managing
partner of Recreation Factory Partners (RFP), the firm with whom the County contracts
for Sportsplex management, notes that the while the mezzanine area is less than the
area being lost to the Senior Center, the ability to create a better flow with the newly
constructed space would offset the reduction in space and allow more efficient use.
Note that a mezzanine could also be constructed in the pool area to provide
approximately 7,000 s.f, for future expansion for Sportsplex programs at such time the
Commissioners deem such construction affordable and advisable. It is not included in
the current recommendations.
The information in the attached memorandum presented on June 22, 2006 contains additional
information regarding the development of the overall project.
Commissioners expressed interest in additional information in two specific areas: the projected
impact that the development options may have on Sportsplex revenues and the impact of
phased constn~ction on development costs.
John Stock, has projected that the Sportsplex will lose approximately $1,365,000 over athree-
yearperiod if the space to be allocated to the Senior Center is not replaced. In contrast, he
estimates that the Sportsplex revenue could grow approximately $272,500 if they are able to
reclaim the space through the construction of a mezzanine over the ice rink. As cited earlier in
this abstract, there is also an option to add a second mezzanine in the pool area for use as
Sportsplex program space. Should the second mezzanine be constructed, Stock estimates
revenues could increase by approximately $720,000 over athree-year period. The attached
spreadsheet reflects the projected revenues by function,
The issue of phasing was considered, but not actively pursued primarily because of the cost.
Over the past year, the Board has seen multiple examples of steeply rising construction costs
for County, School and Community College projects. The competition from the global
community far raw materials and finished building products is not likely to change in the
foreseeable fiiture. What this would seem to indicate is that even though current building costs
have increased dramatically, they are most certainly to be less now than they will be at any
point in the future.
The Adult Day Health Center (ADHC) is a primary driver for creating additional space for
Sportsplex operations. Aside from the synergy between the Senior Center and the ADHC,
relocating the ADHC program to owned space at the Sportsplex would allow the rent to
terminate at their existing location upon completion of the new senior center. The current rent
for 6,000 square feet of space is approximately $83,000 per year. The ADHC has indicated a
need far 4,000 square feet of program space. Assuming they would continue to rent at their
current location at the Meadowlands after the senior center is relocated, rent payments would
cost an estimated $55,000 per year, at the current rent rate. As a point of reference, $55,000
per year would support approximately $500,000 in debt service. Preliminary estimated
renovation cast far the space proposed far the ADHC program in the Sportsplex is
approximately $550,000--$575,000.
Staff continues to work with consultants to determine the projected impact of phased
construction. The information will be provided at the June 27, 2006 meeting.
FINANCIAL IMPACT: Additional information regarding the projected cast of phased
construction will be provided at the June 27, 2006 meeting.
RECOMMENDATION(S): The Manager recommends that the Board approve the plan as cited
herein and authorize the staff to proceed with project development such that a CM at Risk
proposal may be presented after the summer break.
Memorandum
TO: County Commissioners
From: Pam .lanes, Director of Purchasing and Central Services
RE: Central Orange Senior Center/Sportsplex Proposed Design
Date June 21, 2006
This matter is being brought to the Board for review at this time to assure timely
approval of the plan so that work may proceed with finalizing the design and cost
elements over the summer.
The Board will recall that the Triangle Sportsplex facility was purchased by Orange
County in December of 2005, Based on studies conducted in 2004 and 2005, the
Sportsplex was acquired in anticipation of adding the Central Orange Senior Center
facility to the existing Sportsplex facility in order to bring operating efficiencies to the
overall site and to provide the citizens of Orange County, especially its Seniors, with a
unique facility.
From January through May 2006, the Board-appointed Central Orange Senior Center
Design Committee worked with Corley Redfoot Zack (CRZ), the project architect to
formulate design plans for the new Center, As a reminder, the design committee
includes approximately fifteen citizens, (several of whom are seniors who will utilize the
facility), Commissioners Halkiotis and Jacobs, County Manager John Link and several
other staff members. The proposed design is presented for Board of Commissioners
approval.
Early on the project contemplated construction of approximately 10,000 square feet of
new space for the Senior Center, with approximately 5,000 square feet of existing
activity area to be used by both the Senior Center and the Sportsplex, However, it
became apparent during the initial meeting of the design committee that the amount of
programming envisioned by the seniors would preclude sharing space. The seniors
also expressed a strong desire to not share the space, As a result, the space plan
proffered for discussion includes 10,000 square feet of newly constructed space and
5,000 square feet of space within the Sportsplex that will be dedicated exclusively to the
senior center.
The plan presented also includes approximately 4,166 square feet of space for the Adult
Day Health Center (ADHC), presently co-located with the Central Orange Senior Center
in leased space at the Meadowlands, Not only will this maintain the synergy between
ADHC and the senior center programs, the County will experience significant savings in
rent over the life of the building.
These design assumptions will effectively reduce the amount of square footage
available for the Sportsplex operations by approximately 7,500 square feet, Programs
that would be adversely impacted include, but are not limited to: fitness classes
(aerobics for example), Kidsplex, summer and seasonal camp programs and locker
rooms for hockey teams that use the facility, The revenue for the Sportsplex would be
significantly impacted if this amount of space were permanently eliminated since many
1
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of the current offerings could no longer be accommodated within the facility. Further, it
is likely to impact future revenues by negatively affecting our ability to market the
Sportsplex as a viable sports/fitness club option in the community.. To ensure that the
Sportsplex maintains sufficient program space for existing and future
membershiplprogram growth, a plan to create a mezzanine within the ice rink area is
submitted for Board consideration. The mezzanine idea has been used successfully in
similar venues in Charlotte and is considerably less expensive than adding to the
building structure.
John Stock will present summary information on the state of the Triangle Sportsplex and
its future potential during Thursday night's meeting. The Board will recall that John is
the Managing Director of Recreation Factory Partners, the County's management
contractor at the Sportsplex.
Looking forward to the next steps of project development, it is notable that the intent to
utilize the construction-manager-at-risk (CM at Risk) method of building the project has
been-; recommended as the preferred approach to the construction of this project.
Assuming the Board will see fit to approve and release the project for further
development on June 22, 2006, a proposal, complete with pricing, could be brought
forward for the Board's consideration in August. Preliminary estimates for the scope of
work-°including the 15,000 square foot senior center, the approximately 4,100 square
feet for the ADHC program and the construction of a mezzanine to replace the space
lost for Sportsplex operations/programs- register at over 2.5 times the initial estimate of
$1.8 million presented in March 2005. It is notable that while much of the cast increase
is related to the increased square footage being proposed, much of it is also attributable
to the;ever-increasing cost of construction materials.
StafF'°will work with consultants and contractors to ensure the project is value
engineered to an acceptable level before bringing the matter back for Board approval.
Further, staff will provide at that. time a funding plan that considers not only the debt
service that would be incurred as a result of this project, but also the offsetting revenues
that could be expected through such avenues as increased Sportsplex revenue and
reduced lease expenses..
The Board is asked to approve the plan as cited herein and authorize staff to proceed
with the development such that a CM at Risk proposal may be presented after the
summer break.
Should you have questions or comments in advance of the June 22 meeting, please let
me know.
Attachments:
Existing Overall Plan
Proposed Overall Plan
Proposed Floor Plan for Senior Center and Adult Day Health Center
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