HomeMy WebLinkAboutAgenda - 11-20-2017 - 8-b - Fiscal Year 2017-18 Budget Amendment #3
ORD-2017-027
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 20, 2017
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2017-18 Budget Amendment #3
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget and school capital project ordinance amendments for fiscal year
2017-18.
BACKGROUND:
Department on Aging
1. The Department on Aging has received $4,663 in revenue for the Senior Health
Insurance Information Program (SHIIP) from the N.C. Department of Insurance. This
is a volunteer driven program that focuses on annual re-enrollment of insurance and
helping seniors to better understand their benefits. These funds will be used for
recruitment and training of volunteers to help seniors better understand Medicare and
aspects related to it.
This budget amendment provides for the receipt of these additional funds in FY 2017-18.
(See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Department of Social Services
2. The Department of Social Services has received $4,219 in resident donations, and
based on historical collections, the department anticipates receiving an additional
$15,000 in donated funds, all to support the Annual Toy Chest Drive in December.
This budget amendment provides for the receipt of these funds, and is budgeted in
the Adoption Enhancement Fund, outside of the General Fund. (See Attachment 1,
column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
The Department of Social Services manages various donation programs including Toys
for Tots to assure that any available programs are accessible to all low income families.
Visitors Bureau
3. The Visitors Bureau, along with the Board of Directors, has requested an
appropriation of $200,000 from its available unassigned fund balance for the following
initiatives, in conjunction with its current Plan of Action:
• $150,000 for marketing for initiating new campaign with new advertising agency
as a result of going out for bid. Transitioning to a new agency, while honoring
print campaigns with OUR STATE magazine and Carolina Alumni Review
placed under former agency, requires additional funds to be expended over
2017-18 original budget
• $50,000 for increases associated with sponsorships and support of initiatives
such as the Orange County Farm App.
This budget amendment provides for the $200,000 appropriation from the Visitors Bureau
Unassigned Fund Balance. The Visitors Bureau Board of Directors has a policy to
maintain a 15% reserve of the Visitors Bureau annual Approved Budget in Unassigned
Fund Balance, which for FY 2017-18 equates to $244,179. With this appropriation,
approximately $333,000, or 20% of the approved budget, remains in the Visitors Bureau’s
Unassigned Fund Balance. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
The Board of Directors, an advisory board appointed by BOCC, meets monthly to study
trends and make recommendations.
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Orange Public Transportation
4. At the October 17, 2017 Orange County Board of County Commissioners regular
meeting, the Board approved the Orange Public Transportation Department’s
application for Rural Operating Assistance Program funds and accepted funding
totaling $185,949 for FY2017-18. This is an additional $16,949 over the FY2017-18
original budget. The additional funds will be used for additional contract services that
will help to expand and enhance the services of the department. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
School Capital Project Ordinances – Orange County Schools
5. Orange County Schools has requested a re-purposing of capital project funds
between two of its School Capital Projects in order to cover an emergency
replacement of an HVAC system at Efland Cheeks Global Elementary School. This
budget amendment provides for the re-purposing of these funds and amends the
following School Capital Project Ordinances:
Food Services (-$26,000) – Project # 51033
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
Alternative Financing $290,000 $0 $290,000
Two-thirds Net Debt Bonds $198,450 $0 $198,450
From General Fund $301,294 ($26,000) $275,294
Total Project Funding $789,744 ($26,000) $763,744
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
General Renovations $789,744 ($26,000) $763,744
Total Costs $789,744 ($26,000) $763,744
Mechanical Systems ($26,000) – Project # 51029
Revenues for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
From General Fund $424,500 $26,000 $450,500
Total Project Funding $424,500 $26,000 $450,500
Appropriated for this project:
Current FY
2017-18
FY 2017-18
Amendment
FY 2017-18
Revised
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Equipment $424,500 $26,000 $450,500
Total Costs $424,500 $26,000 $450,500
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Outside Agency – Orange County Food Council
6. This budget amendment provides for additional funding of $25,000 to the Orange
County Food Council to serve as bridge funding to the Food Council through the end
of the 2017-18 fiscal year. The FY 2017-18 Approved Budget included funding of
$20,376 to the Food Council, so this additional funding provides a total of $45,376 for
FY 2017-18. This additional funding of $25,000 would come from available Social
Justice reserve funds. With this additional allocation, $225,000 remains available in
Social Justice reserve funds for FY 2017-18. (See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and reservation of infrastructure, polices, programs and funding
necessary for resident to provide shelter, food, clothing and medical care for
themselves and their dependents.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2017-18 budget in the General Fund by $21,612, increases the Adoption Enhancement Fund by
$19,219, and increases the Visitors Bureau Fund budget by $200,000.
RECOMMENDATION(S): The Manager recommends the Board approve budget and school
capital project ordinance amendments for fiscal year 2017-18.
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Attachment 1. Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #2-A
#1. - Aging - receipt of $4,663
in revenue from NCDOI for
SHIIP program
#2. - Social Services -
anticipate $19,219 in
donations for the Toy Chest
Drive for December (Adoption
Enhancement Fund)
#3. - Visitors Bureau -
$200,000 Appropriated Fund
Balance for marketing and
sponsorship initiatives
#4. OPT - Additional
intergovernmental
revenues of $16,949 in
FY 2017-18 Rural
Operating Assistance
Program funds
#5. Additional funding of
$25,000 to the Orange
County Food Council
from available Social
Justice reserve funds
Budget as Amended
Through BOA #3
General Fund
Revenue
Property Taxes 151,557,768$ -$ 151,557,768$ 151,557,768$ -$ -$ -$ -$ -$ 151,557,768$
Sales Taxes 23,566,784$ -$ 23,566,784$ 23,566,784$ -$ -$ -$ -$ -$ 23,566,784$
License and Permits 328,000$ -$ 328,000$ 328,000$ -$ -$ -$ -$ -$ 328,000$
Intergovernmental 16,035,147$ -$ 16,035,147$ 16,981,543$ 4,663$ -$ -$ 16,949$ -$ 17,003,155$
Charges for Service 11,551,045$ -$ 11,551,045$ 11,473,448$ -$ -$ -$ -$ -$ 11,473,448$
Investment Earnings 265,000$ 265,000$ 265,000$ 265,000$
Miscellaneous 2,817,629$ 2,817,629$ 2,967,111$ 2,967,111$
Transfers from Other Funds 3,765,600$ 3,765,600$ 3,765,600$ 3,765,600$
Fund Balance 9,769,060$ 9,769,060$ 9,769,060$ 9,769,060$
Total General Fund Revenues 219,656,033$ -$ 219,656,033$ 220,674,314$ 4,663$ -$ -$ 16,949$ -$ 220,695,926$
Expenditures
Support Services 14,101,197$ -$ 14,101,197$ 14,101,197$ -$ -$ -$ -$ -$ 14,101,197$
General Government 21,638,717$ -$ 21,638,717$ 21,638,717$ -$ -$ -$ -$ -$ 21,638,717$
Community Services 14,331,974$ -$ 14,331,974$ 14,355,150$ -$ -$ -$ 16,949$ -$ 14,372,099$
Human Services 37,508,468$ -$ 37,508,468$ 38,209,523$ 4,663$ -$ -$ -$ -$ 38,214,186$
Public Safety 25,583,899$ -$ 25,583,899$ 25,681,449$ 25,681,449$
Education 104,991,508$ 104,991,508$ 104,991,508$ 104,991,508$
Transfers Out 1,500,270$ 1,500,270$ 1,696,770$ 1,696,770$
Total General Fund Appropriation 219,656,033$ -$ 219,656,033$ 220,674,314$ 4,663$ -$ -$ 16,949$ -$ 220,695,926$
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Visitors Bureau Fund
Revenues
Occupancy Tax 1,278,341$ 1,278,341$ 1,278,341$ 1,278,341$
Sales and Fees 500$ 500$ 500$ 500$
Intergovernmental 230,330$ 230,330$ 236,913$ 236,913$
Investment Earnings 100$ 100$ 100$ 100$
Miscellaneous -$ -$ 2,000$ 2,000$
Appropriated Fund Balance 118,588$ 118,588$ 119,588$ 200,000$ 319,588$
Total Revenues 1,627,859$ -$ 1,627,859$ 1,637,442$ -$ -$ 200,000$ -$ -$ 1,837,442$
Expenditures
Community and Environment 1,627,859$ 1,627,859$ 1,637,442$ 200,000$ 1,837,442$
Adoption Enhancement Fund
Revenues
Intergovernmental -$ -$ 50,400$ 19,219$ 69,619$
Total Revenues -$ -$ -$ 50,400$ -$ 19,219$ -$ -$ -$ 69,619$
Expenditures
General Assistance -$ -$ 50,400$ 19,219$ 69,619$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $219,656,033
Additional Revenue Received Through
Budget Amendment #3 (November 20, 2017)
Grant Funds $216,111
Non Grant Funds $823,782
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
Total Amended General Fund Budget $220,695,926
Dollar Change in 2017-18 Approved General
Fund Budget $1,039,893
% Change in 2017-18 Approved General Fund
Budget 0.47%
Original Approved General Fund Full Time
Equivalent Positions 894.250
Original Approved Other Funds Full Time
Equivalent Positions 91.450
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2017-18 985.700
Year-To-Date Budget Summary
Fiscal Year 2017-18
Authorized Full Time Equivalent Positions
Paul:
includes the addition of a
1.0 FTE Time-limited
Community Health Worker
position (BOA #1)
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