Loading...
HomeMy WebLinkAboutAgenda - 08-18-1992REGULAR MEETING TUESDAY, AUGUST -7:30 p O OWASA PERATION FERRY ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA BACKGROUND MATERIAL NOTE: ON ALL ABSTRACTS 92 AVAILABLE IN THE CLE 18, ]9s OFFICE- RK CENTER ROAD 400 TONES CARR$ORO► NC I. A =RED HEARING: NOTICE TO PEOPLE WITH available on e uiPmerit is lease call amplification this ass 968-4501. p968- 450] If you need 732 -8181 Clerk's office at I • ADDITIONS OR CHp,Z,TGES TO THE AGENDA Audio request. the County COMMENTS II• AUDIENCE Agenda Matters on the printed Ag ad ahead A• You signing. the p appreciate Y not over (We time oaphat you are of time Agenda g. Matters not on the Printed g PUS C ledges to the citizens of The Board of Commissioners ect The Board asks its its respect* a respectful, Orange County and with fellow citizens to conduct he s th the�$oaember °f the Board manner, m charge► courteous At anY time should this public citizens. fail to observe person to leave the or any citizen the offending P, personal the Chair will ask individual regains P the until that to be restored that a meeting until such time control. Should dethe meeting observed. will recess public charge is Chair itment to this p genuine comet FOR DECISION -- CONSENT AGENDA consideration) ITEMS sep III- (Any item may be removed for lication- A. public School Building Cap ital Fund App Elementary - Ephesus endment #1 B. Budget ordinance C. Forest Service plan Amendment D • Classif ioatian Contra section 8 Annual Contributions E. with E.s.R•I. Certificate program Agreement F• GIs Cc ntinuation IV. RESOLUTIONS PROCLAMATIONS A. Proclamation of Women's Equality Day B. Proclamation -- September as Sickle Cell Month V. SPECIAL PRESENTATIONS A. Presentation -- Certificate of Achievement for Excellence in Financial Reporting B. NACo 1992 Achievement Awards V1. PUBLIC HEARINGS A. School Bond Referendum and Resolution VII. REPORTS A. EMS Strategic Planning Process B. Updating of County Fee Schedule - -Phase I C. OWASA Quarterly Report VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. Phase II Historic Inventory -- Consultant Selection B. Featherwood Phase II-- Preliminary Plan C. Hillsborough Thoroughfare Plan D. Participation In the Town of Chapel Hill Cable T.V. Refranchising Process IX. BOARD COMMENTS X. COUNTY MANAGER'S REPORT XI. APPOINTMENTS - None XII. MINUTES - None XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, AUGUST 18, 1992 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OWASA OPERATION CENTER CLERK'S OFFICE. 400 JONES FERRY ROAD CARRBORO, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the Count, Clerk's Office at 732 -8181 or 968 -4501. I. ADDITIONS OR CHANGES TO THE AGENDA II. .AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. III. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Public School Building Capital Fund Application- - Ephesus Elementary B. Budget Ordinance Amendment #1 C. Forest Service Contract D. Classification Plan Amendment E. Annual Contributions Contract Section 8 Certificate Program F. GIS Continuation Agreement with E.S.R.I. IV. RESOLUTIONS PROCLAMATIONS A. Proclamation of Women's Equality Day B. Proclamation -- September as Sickle Cell Month V. SPECIAL PRESENTATIONS A. Presentation -- Certificate of Achievement for Excellence in Financial Reporting B. NACo 1992 Achievement Awards VI. PUBLIC HEARINGS A. School Bond Referendum and Resolution VII. REPORTS A. EMS Strategic Planning Process B. Updating of County Fee Schedule- -Phase I C. OWASA Quarterly Report VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. Phase II Historic Inventory --- Consultant Selection B. Featherwood Phase II -- preliminary Plan C. Hillsborough Thoroughfare Plan D. Participation In the Town of Chapel Hill Cable T.V. Refranchising Process IX. BOARD COMMENTS X. COUNTY MANAGER'S REPORT XI. APPOINTMENTS - None XII. MINUTES - None XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. APPROVED 1112192 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING AUGUST 18, 1992 1 The Orange County Board of Commissioners met in Regular Session on Tuesday, August 18, 1992 at 7:30 p.m. at the OWASA Operation Center in Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., and Commissioners Alice M. Gordon, Stephen H. Halkiotis and Verla C. Insko. COUNTY COMMISSIONER ABSENT: Don Willhoit COUNTY ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly A. Blythe, Human Resources Analyst II Lana Chandra, Finance Director Ken Chavious, Accountant Howard Fitts, Personnel Director Elaine Holmes, Budget Director Sally Kost, Planners Emily Cameron and Mary Scearbo, Social Services Director Marti Pryor -Cook, Health Director Dan Reimer, Accounting Technician Joyce Reiner, and EMS Director Nick Waters. IX. BOARD COMMENTS The Board congratulated Chair Moses Carey for being elected as First Vice - President of NCACC. Chair Carey stated he appreciated Commissioner Willhoit for working on his behalf. Chair Carey announced that a Special Meeting will be scheduled to address the process followed by the Landfill Site Search Committee (LSSC) and to answer various questions about the four sites which were selected as potential landfill sites and to get some clarification on testing procedures. The Board agreed to invite the governing boards of Chapel Hill, Carrboro and Hillsborough to the meeting as observers. I. ADDITIONS OR CHANGES TO THE AGENDA Chair Carey received from the OWASA Board Chair Lois Herring a request to appoint a County Commissioner to a discussion group which will explore initiatives for assisting low income families with water and sewer needs. This was added under Appointments. II. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey announced that all citizens who wish to speak to an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA - NONE PUBLIC CHARGE Chair Moses Carey, Jr. read the Public Charge. 2 III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to approve those items on the Consent Agenda as stated below: A. PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION - EPHESUS ELEMENTARY The Board approved and authorized the Chair to sign an application to the State Budget Office to release funds from Orange County's Public School Building Capital Fund account for the renovation and addition to Ephesus Elementary School. This application increases the amount of the Ephesus project funding from State funds to $624,938. B. BUDGET ORDINANCE AMENDMENT #1 This item was removed from the Consent Agenda and considered after the Consent Agenda. C. FOREST SERVICE CONTRACT The Board approved and authorized the Chair to sign the annual agreement between Orange County and the Department of Environment, Health and Natural Resources. D. CLASSIFICATION PLAN AMENDMENT The Board approved an amendment to the Classification Plan changing the title of the class of Day Care Coordinator (Salary Grade 69) to Social Work Coordinator (Salary Grade 69). E. ANNUAL CONTRIBUTIONS CONTRACT SECTION 8 CERTIFICATE PROGRAM The Board adopted and authorized the Chair to sign the Annual Contributions Contract for the Section 8 Existing Certificate Program as outlined in the resolution stated below: RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas, the Orange County Housing Authority (herein called the "PHA") proposes to enter into an Annual Contributions Contract (herein called the "Contract ") with the United States of America, Department of Housing and urban Development (herein called the "Government "). NOW, THEREFORE, BE IT RESOLVED BY THE PHA AS FOLLOWS: Section 1. The Contract,numbered Contract No. 2903 -E, is hereby approved and accepted both as to form and substance and the Chair of the Orange County Board of Commissioners is hereby authorized and directed to execute said Contract in triplicate on behalf of the PHA, and the Clerk to the Board of Commissioners is hereby authorized and directed to impress and attest the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2. The County Manager is hereby authorized to file with the 3 Government from time to time, as monies are required, requisitions together with the necessary supporting document, for payment under the contract. Section 3. This Resolution shall take effect immediately. F. GIB CONTINUATION AGREEMENT WITH E.S.R.I. The Board approved and authorized the Chair to sign an agreement with ESRI to continue licensing and support services for two (2) additional years. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEM REMOVED FROM THE CONSENT AGENDA A. BUDGET ORDINANCE AMENDMENT 11 Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to approve budget ordinance amendment #1 as stated below: GENERAL FUND Source - Intergovernmental $251,676 Appropriation -- Human Services 159,575 - contributions to Outside Agencies 92,101 (To budget for TJCOG Senior Citizen Program Grant) Source - Intergovernmental $ 26,242 Appropriation - Contributions to Outside Agencies 26,242 (To budget for Rape Crisis VOCA Grant) Source - County Capital Reserve Fund $285,000 Intergovernmental 32,935 Appropriation - Equipment Replacement /Bldg. Repairs 317,935 INTERGOVERNMENTAL Source - Existing $ 644,086 Existing 11PO10" 491.774 Moderate Rehab 355,752 Voucher 450,092 Total Revenues $ 1,942,604 RENTAL ASSISTANCE Appropriation - Existing $ 579,187 Existing "PO10" 434,892 Moderate Rehab 312,276 Voucher 406,332 Total Rental Assistance $ 1,732,687 ADMINISTRATION Appropriation - Existing $ 64,899 Existing 11PO10" 56,882 Moderate Rehab 43,476 Voucher $ 44,660 4 Total Administration $ 209,917 Total Appropriations $ 1,942,604 (Section 8 Block Grant Program) VOTE: UNANIMOUS IV. RESOLUTIONS PROCLAMATIONS A. PROCLAMATION OF WOMEN'S EQUALITY DAY Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to proclaim August 26, 1992 as Women's Equality Day in Orange County. WOMEN'S EQUALITY DAY PROCLAMATION WHEREAS, on August 26, 1920, the 19th Amendment to the Constitution of the United States was ratified; and WHEREAS, the amendment reads as follows: "The right of citizens of the United States to vote shall not be denied or abridged by the United States or by any state on account of sex. "; and WHEREAS, the power of the vote is the gateway to continued improvements in the status of women, and has the potential for especially significant impact in this "Year of the Woman;" and WHEREAS, the Orange County Commission for Women advises the citizens and the Board of Commissioners of Orange County of the status of women in Orange County; and WHEREAS, that status continues to be unequal, especially economically and politically; and WHEREAS, women make significant contributions economically, politically and in myriad ways to orange County, NOW, THEREFORE, the Orange county Board of Commissioners hereby proclaims Wednesday, August 26, 1992 as WOMEN'S EQUALITY DAY in celebration of women's contributions and their right to economic and political equality, and hereby urges all citizens to exercise their right to vote in this election year and continue to work to guarantee full equality for all women. VOTE: UNANIMOUS B. PROCLAMATION - SEPTEMBER AS SICKLE CELL MONTH Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to adopt the proclamation designating September, 1992 as sickle Cell Month in Orange County. 5 SICKLE CELL MONTH PROCLAMATION WHEREAS, sickle cell disease is an inherited and currently incurable blood disorder that directly affects many Black Americans and their families, and WHEREAS, one in 10 of all Black Americans carries the gene for sickle cell trait, and WHEREAS, this disease indirectly affects every citizen of Orange County through its impact on our economic, social, and health care systems, and WHEREAS, treatment is now available through the North Carolina Sickle Cell Syndrome Program, medical schools, local health departments, federal and state agencies, to help those with sickle cell disease lead full and productive lives, and WHEREAS, these agencies work closely together to provide high quality education, testing, screening, counseling, referral, and medical services to persons having sickle cell disease, and WHEREAS, research on the treatment, management, and cure for this disorder is vital to improving the health and quality of life of persons with sickle cell disease; NOW, THEREFORE, the Orange County Board of Commissioners does hereby proclaim September, 1992 as Sickle Cell Month in Orange County and urges all our citizens to become more informed and involved in the education, treatment, and care of people with sickle cell disease. VOTE: UNANIMOUS V. SPECIAL PRESENTATIONS A. PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING Chair Carey presented to Ken Chavious and his staff the Certificate of Achievement for Excellence in Financial Reporting. Orange County has been awarded the Certificate of Achievement each year since 1982. He commended Ken and his staff for their ability to consistently meet the high standards reflected by this award. B. NACc 1992 ACHIEVEMENT AWARDS Chair Carey commended and presented the 1992 NACo Achievement Awards to the following people: Marti Pryor -Cook for the Social Services Department program of "Adults and Children Empowered by Support" Dan Reimer for the Health Department minority AIDS project called "IN THE KNOW" Mary Scearbo and Emily Cameron for the "Guidelines for Development in the University Lake Watershed" developed by the Planning Department. M VI. PUBLIC HEARINGS A. SCHOOL BOND REFERENDUM AND RESOLUTION Chair Carey announced that this was the date and the hour fixed by the Board of Commissioners for the public hearing upon the order entitled: "Order Authorizing $52,000,000 School Bonds" and that the Board of Commissioners will hear at this time anyone who might wish to be heard on the questions of the validity of said order or the advisability of issuing said bonds. No members of the public made comments. Motion was made by Commissioner Insko, seconded by Commissioner Gordon to close the public hearing and to adopt the bond order as it was read on August 3, 1992. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the Bond Referendum Resolution as presented and authorize the Clerk to meet all publishing requirements as suggested by Bond Counsel with the addition of the Chapel Hill Newspaper. VOTE: UNANIMOUS VII. REPORTS A. EMS STRATEGIC PLANNING PROCESS The Board received a report from the EMS Strategic Plan Steering Committee. Bob Lockwood, a member of this committee, emphasized that the purpose of this strategic planning process is to provide the best EMS service in Orange County. The process began in January, 1992 with a series of meetings involving service deliverers and citizens from all parts of the County. These meetings involved an "environmental scan" of issues affecting service delivery now and other issues which may have an impact in the future. Following the environmental scan, seven subcommittees were established to carry out the work of the strategic planning process. Norm Gustaveson and Carol Lorenz made comments about the EMS Strategic Planning Process and the 5 year Strategic Planning Team. One of the goals is to define certain patient outcomes that will lead them to make better decisions. They will also look at resource identification. The report was accepted as presented. B. UPDATING OF COUNTY FEE SCHEDULE - PHASE I This report was presented for information only at this time. John Link explained that these recommendations are based on a comprehensive review of fees in five County departments: Planning, Environmental Health, Land Records, Emergency Services and Recreation and Parks. No comprehensive update to these fees has been made since 1989. After the discussion tonight, these fees will go to the Board of Health for their consideration of approval before coming back to the Board of County Commissioners. Budget Director Sally Kost explained that they started with the David M. Griffith study done in 1989 and took those fees and indexed them taking the total expenditures for Environmental Health and the total indirect cost for Environmental Health over those periods of time. The fees were indexed to 22.86% which is the recommendation included in the report. The fees are 100% cost recovery with two exceptions. One is the bacteria water sample and the other is initial soil evaluation. These two fees, when set in 1989, were set at less than 100% cost recovery. 7 Commissioner Gordon asked that when this item comes back to the Board that it include the minutes from the Health Board discussion on these fees. Commissioner Insko asked that this come back on the Consent Agenda. C. OWASA QUARTERLY REPORT The OWASA report was given by Katie Kalb. She reported that the Cane Creek Recreation facilities are under construction and scheduled for completion by mid- October. The report was received as presented in the agenda. VIII. ITEMS FOR DECISION - REGULAR AGENDA A. PHASE II HISTORIC INVENTORY - CONSULTANT SELECTION Motion was made by Commissioner Gordon, seconded by Chair Carey to approve the recommendation as stated below: (1) employ Dan Pezzoni and Rhonda LaFever to conduct the inventory of historic sites and structures in the remaining unincorporated portions of Orange County, (2) that the consultants be reimbursed for their services in an amount not to exceed $32,000. This amount includes $27,500 for salaries, $2,000 for film and development,and $2,500 for travel /mileage expenses. Funding for these expenses will be covered by a $17,000 State grant and a $15,000 cash match from the County, and (3) that the Chair be authorized to execute a contract, contingent upon staff and attorney review, that incorporates the terms of the approved proposal. VOTE: UNANIMOUS B. FEATHERWOOD PHASE II - PRELIMINARY PLAN At the August 3, 1992 meeting the Board of Commissioners approved the Preliminary Plan for Featherwood Phase II with a public road. This is being presented for reconsideration because although the agent for the applicant was notified on August 3 that this item was on the agenda for that date, he failed to notify Mr. Veit, the developer. Mr. Veit asked for an opportunity to present his case to the Board. Geoffrey Gledhill explained that the Board can either move to reconsider this proposal or rescind the previous action. In either case, the Board may hear from the applicant before making a decision. The applicant Ms. Laura L. Feather asked that the Board reconsider their action of August 3, 1992 which required that they put in a Department of Transportation standard road rather than the private road that was approved by the Planning Board. She feels the decision by the Planning Board was made by carefully looking at the plan and in accordance with the guidelines for a private road. The road is 300 feet in length with a cul -de -sac and will serve five (5) lots. She expressed a concern that additional trees will need to be removed if a DOT road is required. Ms. Feather went through the private road guidelines commenting about each one. She asked that her situation be reviewed in its totality and that their decision be based on this review. She feels her subdivision meets the standards for a private road and asked that the Board vote in favor of a private road or at least put off the decision until the Board has visited the site. 8 Mr. Glenn Veit stated that he feels that this plan complies with the criteria for a private road. This plan preserves the rural character of this area and does not need to be studied. Commissioner Gordon asked how much time they had on the subdivision. Ms. Feather indicated she was not in a hurry. Mary Scearbo indicated that she has one year from the approval of the preliminary to construct the road. Attorney Geoffrey Gledhill clarified that the Board has approved this subdivision with a public road which meets the deadline requirement of the ordinance. The applicant must now have the final plat back to the Planning Department for their signoff within one year. The Board has one year to reverse its decision. If that does not happen and the final plat is not presented within the one year time limit, the preliminary plan approval will die. If the Board rescinds the motion to approve the subdivision, the process would need to begin again. Chair Carey stated that sometimes it is necessary for the Planning Staff to make some judgments when applying the ordinance and they did that based on the information they had. Before he votes to rescind their action, he will go out and look at the site. Commissioner Halkiotis will also look at the property. John Link indicated that the planning staff's recommendation was based on the Private Road Standards for Orange County. Commissioner Insko asked the appropriateness of referring this back to the Planning Board for their reconsideration. Commissioner Gordon noted that a decision was made by a prior Board of County Commissioners to not have private roads because in the long term it is better to have state - maintained roads. The emphasis shifted from allowing private roads to making it difficult to get private roads unless the burden of proof showed there was a very compelling reason for a private road. This may be a good time for the Planning Staff and the Ordinance Review committee to review the private road standards. The rules may need to be changed or amended. Speaking on behalf of the Planning Staff, John Link indicated that making this decision was very difficult. From his own experience, many citizens who say they like to live on a private road change their minds and want paved roads. He has no problem with the Board looking at this criteria in an effort to address specific situations. It was understood that this item may be brought up again within the next year for reconsideration by the Board. C. HILLSBOROUGH THOROUGHFARE PLAN Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to adopt the resolution as stated below which supports the proposed thoroughfare plan boundary revisions: R E S O L U T I O N WHEREAS, the North Carolina Department of Transportation prepared a Thoroughfare Plan for the Town of Hillsborough in 1987; and WHEREAS, the planning area boundary incorporated substantial rural areas beyond the Town's future growth areas; and WHEREAS, past misunderstandings related to the boundary have detracted from Town and County cooperation; and W WHEREAS, the Town and County have embarked upon a Cooperative Planning Agreement; and WHEREAS, a new thoroughfare plan boundary based generally upon Cooperative Planning Area boundaries has been defined; and WHEREAS, this boundary has been endorsed by the Hillsborough Planning Board and adopted by the Hillsborough Town Board of Commissioners; and WHEREAS, the Orange County Planning Board has reviewed and endorsed the revised boundary; NOW, THEREFORE, the Orange County Board of Commissioners hereby adopts the revised Hillsborough Thoroughfare Plan boundary and requests that the North Carolina Department of Transportation recognize it in future transportation planning projects for the Town. VOTE: UNANIMOUS D. PARTICIPATION IN THE TOWN OF CHAPEL HILL CABLE T.V. REFRANCHISING PROCESS The County's Cable TV Citizen Advisory Committee recommended that the Town of Chapel Hill and the County work together in their cable TV refranchising process since both jurisdictions are served by the same cable system, American Television and Communications (ATC). Decisions and franchise requirements developed by the Town may impact ATC customers in the unincorporated jurisdiction of the County since all signals are disseminated from Chapel Hill. Working with the Town would encourage greater dialogue and help to identify the common interests among the two jurisdictions. Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve the Cable TV Citizen Advisory Board request to explore the possibilities of working with the Town of Chapel Hill during their cable TV refranchising process. VOTE: UNANIMOUS X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS - NONE XII. MINUTES - NONE XIII. EXECUTIVE SESSION XIV. ADJOURNMENT With no further items on the The next regular meeting will be Superior Courtroom in Hillsborough, Beverly A. Blythe, Clerk agenda, Chair Carey adjourned the meeting. held on August 24, 1992 at 7:30 p.m. in North Carolina. Moses Carey, Jr., Chair ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: Budget Ordinance Amendment #7 DEPARTMENT Budget ATTACHMENT(S) PUBLIC HEARING YES INFORMATION CONTACT NO Proposed Budget Amendments Budget Office, Extension 2150 Equipment Replacement/Building TELEPHONE NUMBER Repairs Capital Project Ordinance Hillsborough 732 -8181 Section 8 Program Block Grant Chapel Hill 968 -4501 Grant Project Ordinance Mebane 227 -2031 Durham 688 -7331 PURPOSE: To approve proposed budget, capital project and grant project ordinances BACKGROUND: 1 On Tune 29, 1992, the Orange County Board of Commissioners approved an agreement with Triangle J Council of Governments for the County to receive Home and Community Care Block Grant Funds. This amendment will budget for these grant funds. 2. The Orange County Rape Crisis Center has received notification of a Victim of Crime Act (VOCA) Grant. This grant will be used to assist victims of sexual assault. No County match is required for this $26,242 grant. This amendment will budget for the receipt of these grant funds. 3. In order for the CAT program to receive the 24 passenger mini -bus that was included in the 1992 -93 Budget, NCDOT has asked Orange County to pay the dealership directly for the full cost of the vehicle and be reimbursed for 80 % of the cost. The County match for the purchase of the mini -van was included in the 1992 -93 budget for the Equipment ReplacementJBuilding Repairs Capital Project. This amendment will budget the reimbursement amount that is anticipated from the State with no additional County funds required. 4. Orange County Housing /Community Development has received notification from the State of the actual funding amount for the Existing "P010a and Voucher programs. The actual amount is higher than estimated at the time the budget and project ordinances were adopted. This increase in funding is not the result of an increase in the number of Section 8 units allocated to Orange County. The attached grant project ordinance will increase appropriated grant fiords by $60,025. RECOMMENDATION. The Manager recommends that the Board of Commissioners adopt the proposed Budget Ordinance Amendments, the Equipment Replacement/Building Improvements Capital Project Ordinance and the Section 8 Program Grant Grant Project Ordinance. 2 � ORANGE COUNTY PROPOSED 1992 -93 BUDGET AMENDMENTS The 1992 -93 Orange County Budget Ordinance. as amended is amended as follows: BUDGET ORDINANCE AMENDMENT #1 BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT 1. GENERAL FUND Source: Intergovernmental $7,758,493 $251,676 $8,010,169 Appropriation: Human ,Services $13,490,607 $159,575 $13,650,182 Contributions to Outside Agencies $2,053,483 $92,101 $2,145,584 To budget for TJCOG Senior Citizen Program Grant 2. GENERAL FUND Source: Intergovernmental $8,010,169 $26,242 $8,036,411 Appropriation: Contributions to Outside Agencies $2,145,584 $26,242 $2,171,826 To budget for Rape Crisis VOCA grant 3. See attached "Equipment Replacement/Building Improvements Capital Project Ordinance" 4. See, attached "Section 8 Program Block Grant Grant Project Ordinance" BUDGET ORDINANCE AMENDMENT #1 r y 3 EQUIPMENT REPLACEMU BUILDING REPAIRS PROTECT CAPITAL PROJECT ORDINANCE Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized will provide for equipment replacement and minor facility repairs. This project will be financed by appropriations from the County Capital Reserve Fund. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from County Capital Reserve Fund $285,000 Intergovernmental R.935 Total Revenue $317,935 Section 4. The following amount is appropriated for this project: Equipment Replacement/Building Repairs $317,935 Section 5. This ordinance shall be in effect from the date of adoption until June 30, 1993. Section 6. This ordinance supersedes all previous Equipment Replacement/Building Repairs Capital Project Ordinances. Adopted this 18th day of August, 1992. M ; %BUDGETXoRDS%COUCAMEQUtPRSP SECTION 8 BLOCK GRANT PROGRAM GRANT PROJECT ORDINANCE Be it ordained by the Orange County Board of County Commissioners that pusuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Housing Authority project as described in the work statement contained in the grant agreements NC19 -K104 -001, NC19 -V104- 001 -005, and NC19 -E104- 001 -009 between this unit and the U.S. Department of Housing and Urban Development. This project is more familiarly known as the 1992 -93 Section 8 Grant Project. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the U.S. Department of Housing and Urban Development and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental: Existing 5644,086 Existing "PO10" 491,774 Moderate Rehab 355,752 Voucher 450,992 Total Revenues $17942,604 Section 4. The following amount is appropriated for this project:: Rental Assistance: Existing $579,187 Existing "PO10" 434,892 Moderate Rehab 312,276 Voucher 406.332 Total Rental Assistance $1,732,687 Administration: Existing 64,899 Existing "Polo" 56,882 Moderate Rehab 43,476 Voucher 44.660 Total Administration $209,917 Total Appropriations $1,942,604 Section 5. This ordinance supersedes all previous Section 8 Program Grant Project Ordinances. Section 6. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. This ordinance shall be in effect from the date of adoption through June 30, 1993. Adopted this 18th day of August, 1992. M: \BUDGZn0RDS \GRANT'S \SECT8 4 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No JZ---R Meeting Date: August 18, 1992 SUBJECT: Public School Building Capital Fund Application -- Ephesus Elementary ----------------_-- ---­--------_ M DEPARTMENT Budget -- `_ - - -� PUBLIC HEARING YES NO X ATTACHMENTS) INFORMATION CONTACT -- -� Application: Public School Sally Kost ext. 2151 Building Capital Fund TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 -------- ------- ----------------------------------------- ------ ------- - PURPOSE: To approve an application to the State Budget office to release funds from Orange County's Public School Building Capital Fund account for the renovation and addition to Ephesus Elementary School. BACKGROUND: As of June 30, 1992, Orange County has accumulated a total Of just over $2.8 million in Public School Building Capital money since the creation of this state fund in 1987. Of this amount, the County has already drawn down approximately $2.4 million in funding for the New Hope Elementary School and the addition /renovation to Ephesus Elementary School. The attached application would draw down an additional $379,258 of the remaining balance and increase the amount of the Ephesus project funding from State funds from $245,680 to $624,938. This funding approach is consistent with the 1992 -97 Capital Improvements Plan approved by the Board in June, 1992. The application process requires formal requests for funding from both the Board of County Commissioners and the Board of Education of the school system concerned. The Chapel Hill- Carrboro Board of Education approved the application at their meeting on August 10, 1992. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners approve the application for $624,938 in Public School Building Capital Funds for Ephesus Elementary School, and authorize the Chair to sign the application. 08111/22 10:22 x933 45x0 CSAPEL HILL -CARR 4002"002 APPLICATION: PUBLIC SCHOOL BUILDING CAPITAL FUND Cmw_ ORAIV E cotmw Addmm PO BOX 81$1 Casttact Porm.- Sally Kost Title: Budget Dinm or FlOsbarmsh. NC 27278 Phone: (919) 732 -8181 eat. 2151 Schaal Adndm Us& Chapel HMMArrboro City Sdw* P800 m= TnLFa Epi"as Elementary Scbc of RAaawdun and Addifim hOCA780 - 1495 EyMm Ckm& Rmdr QugW Hilt, NC 27514 TYPE OF ]EA►C, L=-. K -5 Memo SebW GS.115C- U&2(h) -Morass in the Fend shatl be eetrsd fe r capital outlay pndwi s ioe:lmig &a per. conaftuc&n. recaaI mcdon, eduV mrsat, itapme aat, rq*r, or lowwahm of public acbocl bedldigp and for do purchase of bad for pabk SAW baidbW. As and in d* miodw 'puldin whod bmtdbnga' ady imchulm b=Wm for, individual schools that are erred ibr im kumlioml and rrleled pwpoeas and does not nwlm a mnbulin4 administ%26M maiwemace or alter facilities.' am Dea=wm of Catastenrtim PeQ*b RewmUlaers aid a3didml to Evbe sm whob we71 iaareme the aagaei* of do fbciW end pranda appropriate qmm for art, music, aamtpater labs, "sem+oe Pmamms, SWdeat teacher and administradve mp4aat areas and a aouleng laitehan. B877 dATi D COSTS: purchase of Lmd aattoa ] soova�m Radargemrrod Total STATE WCAL TWAL $120,000 $1204000 $624.938 $913,453 $1,538,391 S ,IItpD ENE _ r r , r Bid Daimmandam 7- 18-+31 Trout. dt afte CAuovosmt Conaub SismadMa6m 8 -14-91 Estimated dabs of " m at Comm ctim S-26-91 EadmdW data of ledcw 4 -US-m MATCH: The matching fonds Wow dollar of local fmda !or awry duw doilaxs of Slue ifmds sea b= (somae): Salsa Tax Bevaas,e (1/2 cent) !seal optics WMG ,173 of !§LmaWhft Easels bass bass kw data! umWma 1) 21cumormcim 3) Rareav dices RMRTI G REQLT> NTS.1 We. Me mdn#fwC epees to aabmte a rerWend of aldWkmel amours atipeadrd flu raeh peOA in =4 Gooet r 6cw rdmi:d:a s nett gaaabuty. The eMdaeQr � sad dm Reaed of P.dnr�dna do heriT �.r m4um appegrd of t11a rtw+� swd eegved rdeas of fm.9m ban ds Poblra Sdwd boding Cww FUEL 'Wes amwy dot do pmjm bridn doraw is des: prai■rrrn at 115�'.i46.?jb) sad deer ill ad el,r mateie is avaYrbk red dod�aarrd a mrteb frs d�ia projaat. (dp mtm - Cbdr, Coma Goarmk immo r 2didiga (walam 2 QW, sued ce p) {d" 00) s 1 ORANGE COUNTY BOARD OF COMMIS, ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: Forest Service Contract DEPARTMENT Budget ATTACHMENT(S) Agreement for the Protection, Development and Improvement of Forest Lands in Orange County PUBLIC HEARING YES INFORMATION CONTACT Budget Office, Extension 2150 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 NO PURPOSE: To consider the annual agreement between Orange County and the North Carolina Department of Environment, Health and Natural Resources for the provision of support to the NC Forest Service in Orange County. BACKGROUND This agreement will provide for the continued maintenance by the NC Department of Environment, Health and Natural Resources through the NC Forest Service in Orange County for the protection, development, and improvement of forest lands m Orange County. The Board of Commissioners has appropriated $42,088 in fiscal year 1992 -93 to match the State appropriation of $63,132 for the provision of this service m Orange County. This is a 40160 match. RECOMMENDATION.• The Manager recommends that the Board of Commissioners approve the annual agreement between Orange County and the Department ofEnwronment, Health and Natural Resources and authorize the Chair to sign. rC -42 STATE OF NORTH CAROLINA 2 (2--90) Department of Environment, Health, and Natural Resources , $ 105,220.00 Total Cooperative Appropriation $ 63,132.00 60 State $ 42,088.00 40 County AGREEMENT FOR THE PROTECTION, DEVELOPMENT AND IMPROVEKENT OF FOREST LANDS IN ORANGE COUNTY, NORTH CAROLINA THIS AGREEMENT, made under the authority of "An act to aathorize Counties to cooperate with State in Forest Protection, Reforestation and promotion of Forest Management," (Section 113 -59 of the General Statutes of North Carolina - 1943), and also under authority of another Section of the General Statutes, namely Section 113 -54, by the North Carolina Department of Environment, Health, and Natural Resources (hereinafter called the Department), party of the first part, and the Board of Commissioners of ORANGE County in the State of North Carolina (hereinafter called the Board) , party of the second part, witnesseth: That WHEREAS the said Board, recognizing the need for active forest protection, development, reforestation, management and improvement in ORANGE County, has accepted the offer of the Department for cooperation in accomplishing this object: 40 Now, THEREFORE, in consideration of the mutual convenants hereinafter set forth, the said parties contract and agree to maintain a legally appointed and equipped Forest Ranger organization in said county at the joint cost of the State and County, insofar as the joint funds will permit, as follows: Part I. THE DEPARTMENT AGREES: 1. To select, employ and appoint, after consultation with the Board, a County Forester or County Forest Ranger for the purposes of controlling forest fires in said County; for detecting and extinguishing fires that break out; for investigating the origin of forest, woodland and field fires; for enforcing State forest fire laws; for taking such preventive ;measures, educational and otherwise, as shall seem necessary to prevent forest fires; for developing and improving the forests through reforestation, promotion and practice of Forest Management practices; and for protection from insects and diseases. 2. To furnish to each Forester or Forest Ranger so employed a badge of office, stationery and report forms, instructional posters for use in the County, leaflets for distributing to landowners and others; to purchase necessary equipment, communication Systems, and other Forestry improvements deemed necessary insofar as the joint funds will permit. 3. To pay the Forester or Forest Ranger for all official services rendered, at a fair rate of pay. Rates of pay are to be established by the Department in accordance with existing State salary schedules. 3 4. To direct, supervise, instruct, and inspect, through its agents, the work and conduct of the Forester or Forest Ranger, to discipline and, when necessary, discharge such Forester or Forest Ranger. 5. To submit to the Board of Commissioners monthly (or at other mutually satisfactory intervals) an itemized statement of all monies to be paid by the County and those paid by the Department for the proper conduct of the work within said County. 6. To make availab�tX u l� tkuuMAtliollars , Federal, and other funds allotted to it, the sum of h_un_ re t arty two ($ 63,132.00 ) as its share of an annual budget of $105,220.00 for carrying on the work in said County. Part II. THE BOARD AGREES: 1. To pay the Department 40 % of the total cost of the Forester or Forest Ranger salaries and expenses and of other proper expenditures made in connection with the over -all Forestry program in said County, upon receipt and consequent approval of the periodic statements submitted by the Department. Fpu t tyro thousand 2. To appropriate annually the sum of eigEty eight dollars ($42,088.00 ), which sum shall be available for expenditure under the terms of this Agreement, and shall represent the County's share of the annual budget. Part III. IT IS EXPRESSLY AGREED AND UNDERSTOOD BY BOTH PARTIES: 1. That this Agreement becomes effective July 1 19 92 2. That the annual appropriations as set forth above may be revised by mutual agreement between the Department and the Board, based on the amount of annual appropriation desirable for the proper conduct of the Forestry work, such revision to become effective at the beginning of a given Fiscal Year. Any unused balance of County funds remaining at the end of a Fiscal Year shall revert to said County unless otherwise mutually agreed upon by both parties. 3. That the Board reimburse the Department as provided in Part II, Item 1, by forwarding a county voucher drawn in favor of the Department for the amount of the County's share of expenditures as set forth in the Department's periodic statement to the Board. That such payments be made by the Board within thirty days following receipt of the Department's billing. 4. The title to all improvements and equipment purchased and /or constructed in connection with this Agreement will rest with the Department; such materials or their equivalent will remain in the County as long as this Agreement is in effect, or as long as they are needed by the Department for the proper conduct of the work therein. 5. That the Forester or Forest Ranger periodically or at the request of the Board, shall present to the Board statements of the work being done within the County, so that said Board may be fully informed at all times regarding the Forestry finances and activities within the County. IN WITNESS WHEREOF, the said parties do hereunto affix their names and seals upon the date herein below specified. For the Board of County Commissioners of Date County. Chairman Provisions for the payment of the monies to fall due under this Agreement have been made by appropriation duly made or by bonds or notes duly authorized, as required by the "County Fiscal Control Act." Date County Finance Officer For the North Carolina Department of Environment, Health, and Natural Resources Date Signature Title 4 OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: Classification Plan Amendment DEPARTMENT: Personnel ATTACHMENT(S): Attachment 1 - Day Care Coordinator Class Specification Attachment 2 - Social Work Coordinator Class Specification Action Agenda Item # - b PUBLIC HEARING: Yes S No INFORMATION CONTACT: Lana Chandra, Extension 2550 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To amend the Classification Plan by changing the title of the class of Day Care Coordinator (Salary Grade 69) to Social Work Coordinator (Salary Grade 69). BACKGROUND: The Personnel Department has completed a classification study of Social Worker II position number 603 in the Personal Services Division of the Health Department. This review was initiated because the duties and responsibilities of the Social Worker II position have changed since allocated to that class in April 1991. In April, 1991, the position functioned as a Social Worker II in the Maternal /Child Health section of the Personal Services Division.' Since then this position has been assigned supervisory responsibilities for two Social Workers II (Salary Grade 67) and two Community Health Assistants (Salary Grade 57). The positions work in the Maternal /Child Health Section with the Baby Love program. The Personnel Department requested a current position description for position 603 so that the classification of the position could reflect the supervisory duties assigned. The duties and responsibilities of the position were compared to those of positions in other classes in the Classification Plan. The study indicated that the duties and responsibilities of position 603 are comparable to those of the established class of Day Care Coordinator. The positions are similar in supervisory responsibility, program management and in 2 providing direct service to clients. Thus the recommendation is to expand this class to include position 603. To do this, the title would be changed to Social Work Coordinator and the class specification would be changed to include the specific duties, responsibilities and minimum education and experience requirements for position 603. Upon approval of this recommended change, Social Worker II position 603 at Salary Grade 67 would be reclassified to Social Work Coordinator at Salary Grade 69. RECOMMENDATION: The Manager recommends the Board amend the Classification Plan to change the Day Care Coordinator class to Social Work Coordinator. F Attachment 3 C6360 -7/91 DAY CARE COORDINATOR GENERAL DEFINITION OF WORK: Performs difficult professional work developing and coordinating day care service programs; does related work as required. Work is performed under general supervision. Supervision is exercised over subordinate professional staff. TYPICAL TASKS: Manages, administers and supervises the Day Care Services Program; Maximizes available subsidy dollars to serve eli6nible low income families; Monitors and evaluates work of subordinate staff; Directs maintenance of records; prepares reports on unit activities; Responds to inquiries concerning unit activities; Supervises and trains staff to provide counseling, supportive casework services, information and referral and coordination between community day care providers and families; - Plans and coordinates technical assistance and training for day care staff; Provides assistance in the development or expansion of quality day care; Advocates and educates within the agency and the community for expanded subsidy and services; Counsels and directs staff who do CPS/Day Care investigations and to assist them in developing corrective action plans which will enhance programs and make them safe; Performs related tasks as required; KNOWLEDGE SKILLS AND ABILITIES: Thorough knowledge of the principles, practices and techniques of social work; thorough knowledge of the techniques and means of interviewing; thorough knowledge of governmental and private community organizations and human - service agencies; thorough knowledge of the laws, regulations and policies governing day care programs and facilities; ability to counsel and conduct interviews of a personal, sensitive nature; ability to understand client problems and needs; ability to establish and maintain effective working relationships with County agencies, officials, associates and general public; ability to communicate ideas clearly, concisely and effectively, orally and in writing; ability to plan, assign, instruct and supervise the work of others. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with major work in human relations, social work or related field and at least 2 years experience in social work, child development and financial management. SPECIAL RE UIREMENTS: Possession of an appropriate driver's license valid in the State of North Carolina Attachment 2 4 C6360 -8/92 SOCIAL WORK COORDINATOR GENERAL DEFINITION OF WORK: Performs difficult professional work developing and coordinating service programs; does related work as required. Work is performed under general supervision. Supervision is exercised over subordinate professional staff. TYPICAL TASKS: Manages, administers and supervises the Day Care Services Program, Baby Love Program or Child Service Coordination Program; Monitors and evaluates work of subordinate staff; Directs maintenance of records and prepares reports on unit activities; Supervises and.trains staff to provide counseling, supportive casework services, information and referral and coordination between clients and services; Provides direct case management services; Provides supportive level counseling to.olients; Plans and coordinates technical assistance and training for staff; Advocates and educates and provides consultation within the agency and the community for expanded day care subsidy and services; Counsels and directs staff who do CPS /Day Care investigations; Performs related tasks as required. KNOWLEDGE SKILLS AND ABILITIES: Thorough knowledge of the principles, practices and techniques of social work; thorough knowledge of the techniques and means of interviewing, assessment and counseling; thorough knowledge of governmental and private community organizations and human service agencies; thorough knowledge of the laws, regulations and policies governing service programs; ability to counsel and conduct interviews of a personal, sensitive nature; ability to understand client problems and needs; ability to establish and maintain effective working relationships with clients, County agencies and officials, associates and general public; ability to communicate ideas clearly, concisely and effectively, orally and in writing; ability to plan, assign, instruct and supervise the work of others. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with a Master's degree in social work and at least one year experience in social work or counseling or a bachelor's degree in social work and at least two years experience in social work or counseling. SPECIAL REQUIREMENTS: Possession of an appropriate driver's license valid in the State of North Carolina. • 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda P. ACTION AGENDA ITEM ABSTRACT Item No. r Meeting Date: August 18, 1992 SUBJECT: Annual Contributions Contract --- - - - - -- Section -8- Certificate Program --------------------------- DEPARTMENT_- Housing/Community -Dev. PUBLIC HEARING YES: -_ _ __ _____ NO: x ATTACHMENT(S): INFORMATION --- - -•------------- - Resolution CONTACT: Tara L. Fikes Annual Contributions Contract TELEPHONE NtDIBgR- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 ---------------------------------- Durham - 688 -7331 PURPOSE: To adopt a resolution - authorizing -the execution of -an--- Annual Contributions Contract for the Section 8 Existing Certificate Program. BACKGROUND: The County's Housing and Community Development Department presently administers the Section 8 Existing Certificate Program for 403 families in Orange County. Authority to administer this program is provided through an agreement with BUD known as an Annual Contributions Contract (ACC) covering eight different project allocations received by the County since program inception. The ACC provides the funding for the provision of housing assistance payments to eligible participants according to BUD regulations. One of our present projects consisting of 33 units expired on August 1, 1992. BUD has reserved contract authority in the amount of $209,412 to renew funding for these units for another five years, or July 31, 1997. The County was notified of this contract renewal on August 6, 1992. In order to accept this extended term, it is necessary to execute another ACC with HUD. RECOMMENDATION(S): The Manager recommends: Adoption of the resolution authorizing the Chair to sign the Annual Contributions Contract for the Section 8 Existing Certificate Program. 2 RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas the Orange County Housing Authority (herein called the "PHA") proposes to enter into an Annual Contributions Contract (herein called the "Contract ") with the United States of America, Department of Housing and Urban Development (herein called the "Government "). NOW, THEREFORE, BE IT RESOLVED BY THE PHA AS FOLLOWS: Section 1. The Contract, numbered Contract No. 2903 -E, is hereby approved and accepted both as to form and substance and the Chair of the Orange County Board of Commissioners is hereby authorized and directed to execute said Contract in triplicate on behalf of the PHA, and the Clerk to the Board of Commissioners is hereby authorized and directed to impress and attest the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other, documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2. The County Manager is hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting document, for payment under the Contract. Section 3. This Resolution shall take effect immediately. This the ATTEST: day of , 1992 Moses E. Carey, Chair Orange County Board of Commissioners Beverly Blythe, Clerk Orange County Board of Commissioners (SEAL) 1.1. O 3 ACC Part I Numbers A- 2903 -- E U.89 DEPARTMOT OP HOUSING AND URBAN DRIMLOPMBNT SECTION 8 RUSTING CONSOLIDATED ANNUAL. CONTRIBUTIONS CONTRACT PART I for HOUSING CffitT*FICATg PROGRAM A. ACC. As used in Part I of this CACC, 'ACCO means the Annual Contributions Contract for each project. As used in Part II of this CACC, 'ACC• means the CACC. B. Budget Authorit . The maximum aggregate amount which may be paid by HUD for each project in the Program over the duration of the CACC. Budget Authority is reserved by HIID from amounts authorized and appropriated by the Congress. pxhl it XI lists budget authority for projects funded with amounts appropriated in Federal Fiscal Year 1988 and latex years.) C. cACC. Consolidated Annual Contributions Contract. D. contract Authority-., The amount of contract authority for each project is listed in Exhibit I or Exhibit II of this CACC Part I (subject to reduction in accordance with section 1.6.D and section 2.3 of this CACC). Z. Cost Amendment. An amendment to the CACC which provides additional contract or budget authority to cover increased Program Expenditures to maintain the Program at the number of units originally approved by HUD. F. Fiscal Year. The PHA Fiscal Year. y LKs ACC Part Is Page 1 of 6 pages i HUD 52520 B (August 1988) G. M U.S. Department of gouging and urban Development. 4 g. MaxiYnan- l►nnuaI Contribution copwi.tment�, See section 1.4.c.l.bo of this CACC. I. gH 4 public Housing Agency. J. grogram The pa&,,g gouging Certificate Program under the CACC. 7C. grogram Receipts. Amounts paid by HUD to the Pak for the Housing Certificate program, and any other amounts received by the PHS in connection with the Program. L. grogram 8 nditures. Amounts which may be charged against Program Receipts in accordance with the CACC and HUD requirements. M increment forfar Program. The project may cost amndment.) 1.2. HOUSING CSRTxFIOLT -2 PROM M A. pro eats in Pr am 1. List of projects, The Projects in the Program are listed in Exhibit I and Exhibit Ii of this CACC Part I- 2. Exhibit I. Exhibit I lists projects funded with amounts , appropriated before Federal Fiscal year 1998. 3. Exhibit II. Lxhibit II lists projects funded with amounts appropriated in Federal Fiscal Year 1988 and later years. e� Number of units b number of bedrooms • To the nazimnm extent feasible, the PHA shall enter into contracts for housing assistance payments for units under the Program in accordance with the unit distribution stated In tbLstsection- nit no substantial deviation, as determined by Sm. from allowed without prior HUD approval. Number of bedrooms Number of Units 1 0 e (Z r7.y) 1 219 2 •- 3 _, 99 - 4 12 — Total 403 AM Part is Page 2 of 6 pages HUD 52520 8 (August 1988) r 1.3. C. PBA Fiscal Year, k 1. The first fiscal year for the Program shall begin on (Enter the effective date for the first project listed in Exhibit I of Part I of the cACC. If this date is not entered before the CACC is signed by the PHA, the date may be entered subsequently by eUD, upon written notice by HUD to the PRA.) The first Fiscal Year for the Program shall end on the last day of the PHA Fiscal tear which ends not less than 12 months, or more than 23 months, after this date. 2. Thereafter, the fiscal year for the Program shall be the 12 month period ending of each calendar year. (Enter the day and month used as the Fiscal Year ending date for other section 8 assistance administered by the PHa under an Annual Contributions Contract with BUD.) A. Exhibit I PEgiectst For all Projects listed in Exhibit I, the term of the CACC shall end on August 23 1996 ( Insert last date of CACC terse for all Exhibit I projects. if this date is not entered before the CACC .is signed by the Pea, the date may be entered subsequently by BUD, upon written notice by EM to the PEA.) B. Exhibit iI Pro ects. For each project listed in Exhibit II: 1. Exhibit Ii states the first date and last date of the ACC term for the project. x. The first date of the ACC tern for the project shall be the first day of the month when BUD signs the CACC which adds the project to the Program, or another date as determined by BUD. 3. If the first or last date of the ACC term for the project is not entered before the CAcc is signed by the PHa, the date may be entered subsequently by Wo, upon written notice by mm to the PHA. 4. HM may revise Exhibit Ix at any time, upon written notice by E o to the PBA (a) to add a cost amendment project, or (b) to re.noove a project for which the ACC term has expired. ACC Part I: Page 3 of 6 pages EMU 52520 B (August 1988) M 4 1.4 ANI+TTUAL COAT AMION . a. p&Mat. MW shall pay the PEA annual contributions for the Program in accordance with uw regulations and requirements. Be Amount Mad EgMse of EM Payments 1. The annual contribution for the Program shall be the amount approved by MID for each Fiscal Year to covers a. The amount of housing assistance payments by the PEA. b. The amount of PHA fees for Program administration. 2. The amount of the uuD annual contribution may of am reduced, as determined by a=, by ]R other than the HUD ]Receipts (such as interest income) annual contribution. CO Maximum pa nts for Pro am. 1. annual Limit on Pa uts fer Pro am. a. except for payments from the CACC reserbe account as provided in section 1.4.E of this CACC, the BUD annual contribution for the program under section 1.4.E during the Fiscal Year shall not be more than the !Maximum annual Contribution Commitment for the Program. b. The Maximum annual Contribution Commitment for the Program for each PEA Fiscal Year shall be equal to the sum of the contract anthority amounts reserved by MW for the projects in the Program. The amount of contra authority reserved for =each project in the Program iY of this CACC Part i (subject to reduction in accordance with section 1.4.D and section 2.3 of this CACC). If the first Fiscal 'rear for dual Program is more than 12 months, the Maximum contribution commitment for the Program for the first Fiscal Year may be adjusted in an amount as determined by EQD by the addition of the pro rata amount applicable to the period in excess of 12 months. ACC Part is Page 4 of 6 pages EMD 52520 B (Anguat 1988) w C: D. a. 1.5 CACC, 2. Limit on Total Pa nts for Pr am. The sum of BDD payments under section 1.4.8 for the Program over the duration of the ca= (including any payments free the CACC reserve account as provided in section 1.4.2) shall dot be more than the sum of the budget authority amounts reserved by Em for the projects in the Program fnm amounts authorized and appropriated by the Congress. Reduction of Amount Pa able. Bvp may reduce the amount payable by BDp for any project or for the Pr reduce the amount of the contract authority oorbudgaetauthority for any project, by giving the pHA written notice of reduction in accordance with section 2.3 of this cr►cc. The notice by MW may include a revision of Exhibits I or II to state the reduction in the amount of contract authority or budget authority for a project, CACC Reserve A CACC reserve account shall be establi ve Account and maintained by MD, in au amount as determined by HID consistent with its responsibilities under section 8(c)(6) of the U.S. Housing act of 1937. The CACC reserve account may be used by'WM for payment of any portion of the payment approved by MvD under section 1.4.B for the Fiscal Year. se orate ACC. BUD,s caamitment to make payments for each Project listed in Bzhibit xx shall constitute a separate am. A. The CACC consists of this CACC Part I (including 2xhibits I and Certificate cate Program and HoueLngevoucbber by BUD for the Housing form HIM 52520 -2, and dated Jaau Program, designated as constitute the whole CACC for the Program. These documents ACC Part It Page 5 of 6 pages EM 52520 B (August 1988) L'I N 1.0%, 410w, 11!: , e. This cACC supereedes any previous Annual Contributions contract for the projects or Program. Matters relating to operation of the projects or Program under a previous Annual Contributions Contract shall be governed by this CACC. signatures$ rmw HOUSING AGSNcY ORANGE COUNTY HOUSING AUTHORITY NZ—M of PRA By Signature or type name MIT= STATSS OF MOM SECRRTARy OF HOUSING AND URBAN DEVSLOPMSNT BY signature Date signed e Date signed Print or type name and official title of signatory MM Part I: Page 6 of 6 pages HOD 52520 B (August 1988) w ■ t WC ACC Part I Number: A -2903 - E EXHIBIT I Projects Ap2ropriated Before Federal Fiscal Year 1988 PROJECT ACC LIST CONTRACT PROJECT ACC NUMBER NUMBER AUTHORITY _ EFFECTIVE DATE NC19 -E104 --006 A -81 -679 $121,140.00 08/24/81 NC19 -E104 -007 A -84 -0676 - 66,960.00 02/04/85 NC19- E104 -W8 A-85 -0289 94,512.00 06/05/85 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT Date signed Exhibit 1: Page 1 of 1 pages HUD 52520 B (August 1988) r a EC ACC Part 1 Number: A-2903 -- E EXHIBIT 11 Pro ect9 A ro riated in Federal Fiscal Year 1998 and Later Years Abbreviation: CA = Contract authority. BA : Budget authority. PROJECT CA BA FIRST DATE LAST DATE NUMBER OF TERM OF TERM NC19 -E104 -001 $304,284.00 $4,565,412.00 10/18/76 10/17/91 NC19 -E104 -001 $(304,284.00) $4,565,412.00 10/18/76 10/17/91 NC19 -E104 -003 $ 92,376.00 $ 1,385,640.00 08/02/77 08/01/92 NC19 -E104 -004 $ 452,436.00 $6,786,540.00 11/28/77 11/27/92 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT )ate signed ?thiblt 11: Page 1 of 3 pages .I r UNIT DISTRI- BUTION OBR - 1 1BR - 52 2BR - 56 3BR - 17 Total 126 OBR - 1 1BR - 52 2BR - 56 3BR 17 Total 126 1BR - 3 (elderly) 2BR - 15 (10 elderly 3BR - 15 Total 33 1BR -. 10 (elderly) 2BR - 90 (15 elderly 3BR - 49 OR - 12 Total 161 w HUD 52520 B (August 1988) I) 11 ACC Part 1 Number: A-2903: __E EXHIBIT 11 Projects Appropriated In Federal_ Fiscal Year 1988 and Later Years Abbreviation: CA = Contract authority. 8A = Budget authority. PROJECT CA BA FIRST DATE LAST DATE UNIT NUMBER OF TERM OF TERM DISTRI- BUTION NC19 -E104 -901 $372,074.00 $ 744,148.00 09/01/89 06/30%91 N/A - NC19 --E104 -901 ($372,074.00) $ 744,148.00 09/01/89 06/30/91 N/A NC19-E104 -902 $130,369.00 $ 260,738.00 05/01/90 06/30/91 N/A NC19 -E104 -902 ($130,369.00) $ 26.0•,738.60 05/01/90 06/30/91 N/A NC19 -E104 -009 $ 82,308.00 $ 411,540.00 11/01/90 10/31/95 1BR -- 7 (elderly) 3BR - 8 Total 15 NC19 -E104 -003 ($ 92,376.00) $1,385,640.00 08/02/77 08/01/92 1BR - 3 (elderly) 2BR -15 (10 elderl 3BR -15 Total 33 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEYELOPMEMT Date signed Exhibit 11: Pate 2 of 3 pages HUD 52520 9 (August 1988) Ll 12 ACC Part 1 Numbers A-2203- E EXHIBIT 11 Projects Approerfated In Federal Fiscal, Year 1988 and Later Years Abbreviation: CA = Contract authority. BA = Budget authority. PROJECT CA BA FIRST DATE LAST DATE UNIT NUMBER OF TERM OF TERM DISTRI- BUTION NC19 -E104 -010 $632,601.00 $3,163,005.00 10/01/91 09/30/96 RENEWALS - 86 X 0194: NC19 -E104 -011 $209,412.00 $1,047,060.00 08/01/92 07/31197 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT Date signed Exhibit 11: Page 3 of 3 pages OBR - 1 1BR - 52 2BR - 56 3BR - 17 Total 126 1BR - 3 2BR - 15 3BR - 15 Total 33 r HUD 52520 B (August 1988) } L1 i ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: GIS Continuation Agreement with E.S.R.I 1 ----------------------------- DEPARTMENT Central LandRecords PUBLIC HEARING: NO ----------------------------- -------------------------- ATTACHMENT(S) INFORMATION CONTACT Roscoe Reeve, ext 2501 Cover Letter TELEPHONE NUMBER Contract Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To allow the Board of Commissioner's Chair to sign a continuation Agreement with Environmental Systems Research Institute (ESRI) for geographical information system (GIS) hardware /software licensing and support services. BACKGROUND: In 1990 the County and ESRI entered into an Agreement for the purchase and installation of GIS hardware /software and for on -going support services. Its term was for 2 years. This new Agreement continues the licensing of the GIS software with modifications and continues the support services. The County has been designated in the new licensing policies as a "11 to 25" site, which reduces the County's costs for purchasing additional licenses. While the new contract defines license purchases, new purchases are not involved in this Agreement approval. Purchases will be made in the normal budget /CIP process. RECOMMENDATION(S): The Manager recommends that the Board approve a Agreement with ESRI to continue licensing and support services for 2 additional years, and approves the signing of the Agreement by the Chair. 1 ESRI Environmental 380 Redlands (714) 793 -2853 Systems New California TWX 910 332 1317 Research York 92373 -8100 FAX 714 793 5953 Institute, Inc. Street June 30, 1992 Attn: Roscoe Reeve County of Orange, NC Central Land Records Office 208 South Cameron Street P.O. Box 8181 Hillsborough, NC 27278 // Yo 644-176- Mt,4_k1 Subject: Master Purchase Agreement No. 92P1291; Replacement of No. 90PO101 Dear Roscoe, The existing Master Purchase Agreement (MPA) ended 8/2/91; however ESRI will recognize orders based on the provisions and prices in the existing Agreement through July 31, 1992 unless the replacement Agreement is executed sooner. If you concur in this extension please initial below and return one copy for ESRI files. County of Orange, NC Date Enclosed are two (2) copies of updated Agreement No. 92P1291 dated 6/23/92. This update was necessary due to new University (Educational Institution) prices, ArcView- ArcCAD pricing, updated License, and an updated User Support Policy. Accordingly, please review the changes to the MPA, obtain the authorized signatures and return both originals to me for ESRI signature. I will immediately return one fully executed Agreement for your files. Please note that the Single -User pricing is changed. Discussion with Joann Brown of our Charlotte Office resulted in placing Orange County in the 11 to 25 range due to the previous agreement being below the 2 to 10 range pricing. Cumulative purchases of 25 Single- User/Floating Seat Licenses will be required to enter the last price range. I believe all the other comparisons result in a lower net ARC/INFO- Module price as well as lower Software Support fees. I 1 7 If there are any questions concerning the Agreement, please call me at ESR1 Ext. 1569. Sincerely, �� u L. Sundquis ENCLOSURE: MPA NO. 92P1291 dated 6/23/92 cc: ESRI Regional Office Charlotte, SC - Jo Ann Brown 0; Environmental Systems Research Institute, Inc, ��. 380 New York Street Redlands. CA 92373 (714) 793 -2853 MASTER PURCHASE AGREEMENT — DOMESTIC The County of Orange, North Carolina (County) and Environmental Systems Research Institute, Inc. (ESRI) Contract No. 92P1291 WHEREAS, Environmental Systems Research Institute, Inc. (ESRI), represents that it has title and/or right to license geographic information system software as identified herein; and WHEREAS, the County wishes to acquire such geographic information systems for use in agencies, universities, and local government (County entities); and WHEREAS, ESRI represents that it has the expertise to install said software and to train the County's personnel in its use and that it can deliver to the County the said software; ' NOW, THEREFORE, in consideration of the mutual covenants and Agreements contained herein, the parties do agree as follows: ARTICLE 1 --TERM OF AGREEMENT This Agreement will become effective on the date it is signed by all parties, and will continue in effect for two years unless terminated as prescribed in Article 4.1. At the end of the initial and any succeeding term, the parties may negotiate a new term based on their mutual agreement. ARTICLE 2— INDEPENDENT CONTRACTOR ESRI shall, as outlined in the Appendixes, provide the software, personnel, material, services, and/or facilities as an independent contractor. ESRI's employees shall not be deemed to be employees or agents of the County, nor shall County employees be deemed employees or agents of ESRI. ARTICLE 3— EXTENSION AND MODIFICATION This Agreement may be amended, modified, or supplemented only by written Amendment which has been signed by both of the parties. ARTICLE 4-- TERMINATION; CANCELLATION 4.1 This Agreement may be terminated by either party upon Forty -five (45) days' written notice. Should the notice specify termination for cause, the recipient of the notice shall have fifteen (15) days in which to correct any defect in performance. On termination of this Agreement, all accounts A92- P1291/RS 1 6/23/92 5 Environmental Systems Research Institute, Inc. 380 New York Street J mRedlands. CA 92373 (714) 793 -2853 and payments will be processed according to financial arrangements set forth herein for performance rendered to the date of termination. 4.2 Purchase Orders, other than for the initial purchase, may be terminated by the County in whole or in part, upon forty-five days' written notice to ESRI. There will be no cancellation charge for terminated Software purchases unless the Software has been delivered. In this case the cancellation will require County payment of return shipping costs. The County has the right to terminate hardware purchases forty-five days prior to scheduled delivery without cost. After hardware delivery too a manufaccttu er cancellation charge n ttto exc termination of the hardware d 35 pece t of hardwae list purchase is subjec price. ARTICLE 5— NONAPPROPRIATION OF FUNDS; LIMITATION 5.1 Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose thiwbseel agailable this Agreement may be terminated available. Article 4 funds are not appropriated or 5.2 The County does not guarantee to purchase any certain amount under this Agreement. ARTICLE 6-- ORDERS 6.1 Written Purchase Orders will be provided to ESRI by each user agency based on the fees specified in the Appendixes. Individual agencies are requested to confirm software discount pricing, level hardware pricing, plus model availability with ESRI prior to placement of a Purchase Order. Each agency placing an order will make payment individually to ESRI under the terms of this Agreement. 6.2 All Purchase Orders shall incorporate by reference the terms and conditions of this Master Purchase Agreement and the Software License Agreement. A signed copy of the Software License Agreement (Attachment D) shall be attached to the initial Purchase Order for entities not under the administrative authority of the County. 2 6/23/92 A92- P1291/RS �"' Environmental Systems Research Institute, Inc. 380 New York street JRedlands, TM GA 92373 (714) 793 -2853 6.3 The Purchase Order shall indicate the site that will act as the Prim software ordered, unless primary maintenance is purchased at the time of ordering. Maintenance 1 each e secondary site within each Agency, there must be a rim DEC, Sun, etc.), CPU category primary site of the same manufacturer (Prime, g ry (minicomputer, workstation, and PC), and for each applicable software module acquired. No greater than nine (9) secondary sites may be associated with each Primary maintenance site, h The following information shall also be included in each Purchase Order: 1. Place of delivery 2. Purchase Order number 3. Date delivery is requested 4. ESRI Master Purchase contract number 5. Primary site for maintenance if primary maintenance is not ordered 6 • Quantity, description, and unit price 6.4 ESRI is a value -added hardware reseller. As such, ESRI is restricted from selling hardware to any user who does not purchase ESRI(& software. The County acknowledges ESRI's representations in this regard. ARTICLE 7— »INCLUDED PARTIES ESRI will accept orders and furnish the materials specified in the her o other all within Attachments tt governmental agencies such as colleges, universities, school districts, cities, and s o the County, at the same price and under the same terms and conditions. ARTICLE S-- PRICING ESRI will provide the software specified in Attachment A at the prices specified. One initial license at full list price is required in each category before the software discounts specified in this Agreement can be implemented for that category, Hardware purchases will be accomplished in accordance with procedures in Attachment B. ESRI is subject to hardware vendors' price fluctuations; however, the County shall be provided a firm quote for hardware valid for sixty (60) to ninety (90) days upon written request. ESRI will provide the services as specified in Attachment C at current list price. ESRI is the company and a registered trademark of Environmental Systems Research Institute, Inc. A92 -P 1291/RS 3 6/23/92 r L# 7 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 New software, services, and prices may be added to the Attachments upon mutual agreement of the parties. Prices stated are exclusive of shipping, installation, and tax, unless otherwise specified. ARTICLE 9— DELIVERY ESRI will make reasonable efforts to deliver as specified in the Attachments. ARTICLE 10 —TERMS OF COMPENSATION 10.1 Software will be invoiced fifty percent (50 %) upon delivery and fifty percent (50 %) upon installation and acceptance by the County or user agency when installed by ESRI; when self - installed by the County or user agency, acceptance is considered to have occurred ten (10) working days after delivery and acceptance is then automatic unless arranged otherwise by mutual agreement of the parties. Hardware will be invoiced one hundred percent (100 %) upon delivery and installation. Installation is considered to have occurred within ten (10) working days of delivery unless arranged otherwise by mutual agreement of the parties. 10.2 Software installation and training services will be invoiced upon their completion. The discounted software license fees listed in Attachment A include secondary support for the first year. If primary support is desired or required, the difference between primary and secondary support fees shall be paid in advance with the initial order. ESRI shall invoice requests for primary support upon completion of software installation. 10.3 . ESRI will invoice each ordering agency following the above identified events. The County agrees to pay each invoice in full within twenty (20) days of receipt of invoice. ARTICLE 11— NOTICE Unless otherwise provided, all notices will be sent by regular United States mail, telex, telegram, or telecopy to the addresses as follows: A92-P1291/RS 4 6/23/92 FnvironmentW Systems Research Institute, Inc. 380 New York Street Redlands. CA 92373 (714) 793 -2853 ' caually County of Orange Central Land Records Office 2 co -2W -South Cameron Street P.O. Box 8181 Hillsborough, North Carolina 27278 Phone: (919) 732 -5181 Fax: (919) 6443015 ARTICLE 12— ATTACHMENTS ESRI Environmental Systems Research Institute, Inc. 380 New York Street Redlands, California 92373 Phone: (714) 793 -2553 Telex: 910 332 1317 Fax: (714) 793 -5953 The following Attachments are incorporated into this Agreement and therefore made a part hereof. Attachment A ESRI- Domestic Software License Fees Part I Non -UNIX, PC, and University-ARC/INFO .Software Products Part 11 —ARCM FO License Manager Software Products Attachment B-- Hardware Purchases Attachment C --ESRI Services Attachment D•- ESRI'Software License Attachment E-- ARCf1NFO Support Policy Attachment F - RESERVED - INTENTIONAL BLANK - A92- P129l/RS 5 7/17/92 (Rev.) • Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands. CA 92373 (714) 793 -2853 ARTICLE 13— APPLICABLE LAW The laws of the United States and the State of North Carolina and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day written. ORANGE COUNTY, NC "County" By: Authorized Signature Title: Date: - A92- P1291/RS 6 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. "ESRI" By: Authorized Signature Title: Date: 6/23/92 9 Environmental Systems Research Institute, Inc. /d 380 New York street Redlands. CA 92373 (714) 793 -2853 ATTACHMENT A PART I ESRI SOFTWARE LICENSE FEES DOMESTIC NON -UNIX, PC, AND UNIVERSITY ARC /INFO SOFTWARE PRODUCTS These software license discounts are offered to County and its identified qualified agencies. Prices These discounts shall remain in effect for two years from the date both parties have signed this Agreement and then shall be adjusted according to the mutual consent of the County and ESRI. In the interim, supplemental prices will be provided for additional central processing units (CPUs) and software packages as they are released. Primary support is included for the first year on multi -user licenses and for single -user licenses for the first license purchased. Ninety (90) days .of primary support is included on PC ARC/INFOO licenses. After the first year /ninety (90) days,.primary support is the only option for sites with only one ARC/INFO® license. Primary support sites that have more than one ARC/INFO license and have at least one current primary subscription can purchase up to nine (9) secondary support subscriptions at a reduced price in conjunction with each primary support subscription. Primary support must be assigned to the highest -level (capacity) CPU platform licensed. Full details of support requirements are included as Attachment E hereto. The County may purchase additional ESRI software under the pricing schedule identified in Attachment A, Parts I and II. Quantity discount is to be determined based on total number of copies purchased, cumulated from beginning of contract under this Agreement. Except as stated above for the first license purchased, discounted software license fees include secondary support for the first year. If primary support is desired or required, it should be ordered with each initial order, and the additional amount due will be the difference between primary and secondary support fees. Installation, training, additional copies of documentation, and other materials and services are available at list prices or at ESRI's then- current rates, whichever is greater. There is no installation or training with these prices. - INTENTIONAL BLANK - PC ARCINFO is a registered trademark of Environmental Systems Research Institute, Inc. ARGIIYFO is a registered trademark of Environmental Systems Research Institute, Inc. A92-P1291/RS A.I -1 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A -1 Mini/Mainframe Licenses ARC/INFO DOMESTIC PRICING NON -UNIX PLATFORMSII) (2) CPU CLASS TABLE AND PRICES Class 4 Class 5 Class 6 Class 7 Class 8 Class 9 lass 10 lass 11 Data MV 1000 MV 2500- MV 6000 MV 10000 MV General MV 2000 5500 MV 7800 MV 15000110 15000/20 MV 7800 MV 8000 MV 18000/2 MV 20000 MV 9500 - MV 4000 MV 15000/8 IBM 3033, 3081 3090 50S 3090 501 3083, 3084 3090 60S 3090 601 3090, 4381 9083, 9181 Prime 250 400,450 550 -850 6150, 9950 6350 -6650 2250 2450- 4150- 5340 9955 2350 2950 9650 -9755 4050 ARCANFO $34,000 $46,000 $61,000 $74,000 $84,000 $124,000 $175,000 $195,000 Co 1(3) Extensions $6,800 $9,350 $12,750 $14,450 $16,150 C $17,850 $21,000 $24,000 iyl4> 6i ARC/ NFO $22,100 $29,900 $39,650 $48,100 $54,600 $80,600 $113,750 $126,750 Additional Extensions $4,420 $6,078 $8,288 $9,393 $10,498(7) $11,6031 $13,650 $15,600 Additional Shipping Fees: Included User Guides: One set of User Guides are provided for each software license purchased Delivery:, Within sixty (60) days of receipt of order, signed license, and Client Information Profile Non -UNIK Platform Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year -this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeps from the date of shipment if self - installed. (5) Neither installation nor training fees are included. (6) Only one purchase necessary on any class machine on this category to qualify for next discount level. (7) Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQUOS. (8) Module availability on MVS systems is limited to NETWORK. r A92- P1291/RS A.I -2 6123/92 Environmental Systems Research Institute, Inc. / 380 New York Street Redlands, CA 92373 (714) 793 -2853 9 A.2 Domestic PC ARCANFO 3.41)(1) a. PC Module Prices Shipping/ Handling 6-19 20 or more Per Unit All Six PC ARC/INFO 3.413 Modules $5,395 $4,795 $4,195 $95 Five - Module Bundle (no NETWORK) 4,495 3,995 3,495 75 STARTER KIT & ARCPLOT Bundle 2,065 1,835 1,605 40 PC ARCA NFO STARTER KIT 1,345 1,195 1,045 20 PC DATA CONVERSION 900 800 700 10 PC OVERLAY 900 800 700 10 PC ARCPLOT 900 800 700 20 PC ARCEDIT 900 800 700 15 PC NETWORK 900 800 700 20 (dBASE module not included) b . PC Training Videos and Workbooks Shipping/Handling Last Price ni PC ARC/INFO STARTER KIT $100 $10 PC OVERLAY 100 10 PC ARCPLOT 100 10 PC ARCEDIT 100 10 PC NETWORK 100 10 c. Quantity Discounts The customer must purchase the same product in quantity to qualify for these discounts. For example, a customer who purchases five ARCPLOTs and three OVERLAYS on one Purchase Order would not obtain the quantity 6-19 discount. Similarly, a customer who purchases four Five - Module Bundles would not be able to claim the twenty - module discount. Discounts do not apply to maintenance, training materials, sales tax, or shipping. d. Domestic Discount Conditions The discounted software license prices in this Agreement are based on the following conditions: 1. No separate benchmarks or demonstrations of the software may be required for orders. PC ARC/INFO NOTES: (1) Includes ninety (90) days of primary maintenance starting fifteen (15) days from date shipped. A92-P1291/RS A.I -3 6/23/92 /3 Environmental Systems Research Institute, Inc. 380 New York Street Redlands. CA 92373 (714) 793 -2853 2. Orders do not require an extensive proposal, preparation of a competitive bid, preparation of a turnkey proposal including hardware, or extensive negotiations or demonstrations. 3. No new software or applications procedures are being developed for these licenses. 4. This discount is not applicable to commercial or private agencies. 5. For each secondary site within each ordering entity, each must pay the required annual maintenance fee for at least one copy of each software product licensed (ARCRNFO, NETWORK, TIN, etc.) by each CPU category (minicomputer, workstation, and PC) and manufacturer (Prime, Sun, etc.) in order to obtain software maintenance and update service. 6. The Primary Maintenance Site shall support no more than nine (9) secondary maintenance sites. 7. Software maintenance shall be maintained for all software modules acquired. — INTENTIONAL BLANK- A92-P1291/RS A.I -4 6123/92 Environmental Systems Research Institute, Inc. 3$0 New York Street Redlands, CA 92373 (714) 793 -2$53 A.3 University (Educational Institution) Non -UNIX Platform Pricing Mini/Mainframe Licenses —The appropriate quantity discount will be determined based on actual orders received at ESRI. ARC/INFO UNIVERSITY PRICING NON -UNIX PLATFORMS(l)(2) CPU CLASS TABLE AND SOFTWARE PRICES Class 4 Class 5 Class 6 Class 7 Class S Class 9 lass 10 las Data MV 1000 MV 2500- MV 6000 MV 10000 MV General MV 2000 5500 MV 7800 MV 15000 /10 15000/20 MV 7800 MV 8000 MV 18000/2 MV 200M MV 9500^ _ MV 4000 IBM - Prime 1250 2250 466,450 2450- 50 6150; 9950 2350 2950 5340 9755 9955 4050 !S7,650 ARC/1NF0 Co 1(3) $20.400 $27,600 0 $44,400 F636650 Extensions copy > $4,080 1—$5,61F— $8,670 5) (6) ARC/TNFO Additional $13,260 517,940 $23,790 $28,860 $32,760 Extensions AMitinnal $2,650 $3,650 $4,970 $5,640 $6,3001 3033,308 1 3090 50S 3090 50I 3083, 3084 3090 60S 1 3090 601 3090, 4381 9083, 9181 574,400 $105,000 $117,000 $10,710() $12,000 $14.400 $48,360 $68,250 $76,050 $6,960[ ) $7,800 $9,360 Non -UNIX University Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year —this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self installed. (5) Neither installation nor training fees are included. (6) (7)' Only one purchase necessary on any class machine on this category to qualify for next discount level. Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQVOS. ($) Module availability on MVS systems is limited to NETWORK. A92-P1291/RS A.I -5 6/23/92 &Z Environmental Systems Research Institute, Inc. Roatiltg Seat LAB 380 New York Street CA 92373 ARCIINFO Software 2nd Year SU[Ii rt �ryRedlands, (714) 793 -2853 1st Copy $6,000.00(3) A.4 University PC ARCANFO Pricing $7,000.00(3) See Attach. C Ea. Addd. Copy 1,500.00(4) Additional Pak Additional Additional PC ARMEQ 41) + LAB KIT(W) First Unit (3) Units 2 --5(4) Units 6-10 c4x5) Modules Included $2,000.00 $1,000.00 $500.00 PC ARC/INFO N/A 10 Units PC DATA CONVERSION N/A N/A PC OVERLAY 1,500.00(4) N/A PC ARCPLOT PC ARCEDIT - PC NETWORK ArcView for Windows POARC/INFO LAB KIT „(UNIV.) First Kit(2)(7) AMtional K 4x5) PC LAB KIT (10 key) $8,000.00 $500.00 PC LAB KIT (5 key) 5,500.00 500.00 . Primary Support Service(6) (Sea Attachment C) • LAB KIT does not come with dBASE. • LAB KIT comes standard with one (1) year of primary support. A.5 Workstation LAB KIT (UNIVERSITY) License Manager Floating Seat (FS) Licenses and Node - Locked (N -L) Licenses (see Attachment A, Part II for definition of terms). Applies to all UNIX -based Platforms and includes NETWORK, TIN, GRID, and COGO Extensions. L Roatiltg Seat LAB KIT 3-Pak ARCIINFO Software 2nd Year SU[Ii rt ARCINFO 2nd Year Software Support 1st Copy $6,000.00(3) See Attach. C 1st 3 -Pak $7,000.00(3) See Attach. C Ea. Addd. Copy 1,500.00(4) Additional Pak 2,000.00(4) 5 Units $12,000.00 N/A N/A Ea. Addtl. Copy $1,500.00(4) N/A N/A 10 Units $19,500:00(5) N/A N/A - Ea. Addd. Copy 1,500.00(4) N/A N/A A92- P1291/RS A.I -6 6/23/92 /5 /6 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A.6 PC ArcView(1) and ArcCAD(t)(2) Software Product Licenses (University) License Fee Each Shipping IaLLLnit Additional Copy Per Unit a. ArcView for Windows/Mac $250,00 $250,00 $15.04 b. Workstation ArcView 350.00 350.00 20.00 • Limited Ninety (90) day Material and Workmanship Warranty on Software Media and Documentation. • ArcView has no software support service or planned updates. Product updates, if any, will require payment of a fee. c. PC ArcCAD $1,000 $1,000 $20 PC ArcCAD Lab Kit (5) 4,500 1,000 20 PC ArcCAD Lab Kit (10) 9,000 1,fl4U 20 • Limited ninety (90) day Software, Material, and Workmanship Warranty on Software Media, and Documentation. • ArcCAD has no software support service. University, PC. LAB IaT, ArcView, ArcCAD notes: (1). Each unit includes media and documentation. (2) Includes one copy of ArcView with each unit. (3) First unit includes media, documentation, and LAB KIT materials. (4) Includes hardware key, or keycode, only. does not include media or documentation. (5) LAB Krr may have no more than 10 units. Additional units must be purchased as part of another LAB KIT. (6) This fee includes software support for up to 10 units. (7) Each license includes all extensions and one year of software support. A92-P1291/RS A.I -7 6/23/92 Environmental Systems Research Institute, Inc. �7 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 A.7 University Licensing Conditions a. Only one physical location per LAB KIT. Purchasers must acquire additional LAB KIT to equip additional laboratories. b. Software support for LAB KITs is separate from any other ARC/INFO Software Support. c. Additional Workstation Type refers to any new platform possessing an operating system executables which require ESRI to issue new media. d. University prices for standard Floating Seat and Node - Locked Licenses cover software and first -year support. e. University prices are bundled and cannot be itemized. f. University (Educational Institution) Licenses under these discounts are licensed for instructional purposes only. A.8 University Site License Call ESRI Marketing, extension 1375, for information regarding acquiring an ARCIINFO University Site License, Data, Related Materials, and Software Support on an annual use Agreement basis. A92- P1291/RS A.I -8 6/23/92 Environmental Systems Research Institute, Inc. 38o New York Street Redlands, CA 92373 (714) 793 -2853 ATTACHMENT A PART II ESRI SOFTWARE LICENSE FEES DOMESTIC ARCANFO LICENSE MANAGER SOFTWARE PRODUCTS All supported UNIX and VMS platforms may operate within the following floating and node- locked environment. The following platforms are currently not supported at ARCIIlVFO Rev. 6.0: YBM (VM/CMS & MVS), Prime (PRIMOS), Data General (AOS/VS). These ARC/INFO software license components are offered to the County and its identified and qualified agencies. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall have the following meanings: • , "Seat" means one person at one terminal, terminal emulator, or workstation console, using one login at one time. • "Node" means workstations or CPU. Terminals and terminal emulators are not nodes. • "Floating Seat" means seats that are not restricted to any particular central processing unit (CPU). The number of seats are administered by the License Manager and are available to all terminals, terminal emulators, or workstations on the network • "Node- Locked Seat" means seats, provided in packages of three seats, that lock the Software to one specific node. Terminals and terminal emulators are free to access the Software on the host platform but cannot execute it on another node. • "License Manager" means the installed software program that administers the distribution of seats to requesting end users. Permitted Uses: You may use the Software and Related Materials on as many central processing units as you have licensed Floating and Node - Locked Seats, which is regulated by the License Manager, for your internal use. The ARC/INFO license has been broken into five parts: 1) Floating Seats, 2) Node - Locked Seats, 3) Documentation, 4) Software Installation Kit, and 5) Software Support. A.1' Prices These quantity discounts shall remain in effect for two years from the date both parties have signed this agreement and then shall be adjusted according to the mutual consent of the County and ESRI. A92-P1291/RS A.II -1 6/23/92 61 Environmental Systems Research Institute, Inc. 380 New York Street ti Redlands, CA 92373 (714) 793 -2853 Except where noted, the software license fees include secondary support for the first year. Installation, training, additional copies of documentation and other materials and services are available at list prices of ESRI's then current rates. a. Floating and Node - Locked License Pricing Floating Seats Node- Locked 3 -Paks License No. ARCI_INFO Extensions -P3 ak No. AR /INFO Extensions 1st $18,000.00 $2,550.00 ea. lst $25,000.00 $5,100.00 ea. 2--10 9,900.00 ea. 1,400.00 ea. Add'1 16,250.00 ea. 3,300.00 ea. 11 -25 8,100.00 ea. 1,150.00 ea. 26+ 7,000.00 ea. 1,100.00 ea. Shipping Fees: Included User Guides: One set of User Guides is provided for each Floating Seat and Node - Locked 3 -Pak purchased- Delivery: Within sixty (60) days of receipt of order, signed license, and Client Information Profile • The first seat of either type receives full documentation and a Software Installation Kit. All other Floating Seats and 3 -Paks receive one set of documentation only. Additional Software installation Kits are available separately. • Node - Locked ARC/INFO 3 -Paks may be used with Node - Locked or Floating Extension products. • Node - Locked Extension 3 -Paks must all be of the same type (e.g., 3 TIN). 3 -Pales cannot be comprised of different extensions (i.e., 1 TIN, 2 NETWORK). b. ArcView .Li5t Price Shippin Per Unit PC ArcView $495 ea. $15 Workstation ArcView 995 ea. 20 • Limited ninety (90) day Material and Workmanship Warranty on Software Media and Documentation. • ArcView has no software support service or planned updates. Product updates, if any, will require payment of a fee. c. ArcCAD (PC) $3,995 • Includes ArcView for Windows. A92-P1291/RS A.II -2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, 92373 (714) 793 -2828 53 d. ArcShc— ARC/INFO Software Development Library • This software is available on minicomputer and workstation platforms but not on PC or mainframe platforms. The software is subject to terms and conditions to be negotiated. Contact your ESRI Marketing Representative for further information. A.2 Discount Conditions The discounted software license prices in this Agreement are based on the following conditions: a. No separate benchmarks or demonstrations of the software may be required for orders. b . Orders do not require an extensive proposal, preparation of a competitive bid, preparation of a turnkey proposal including hardware, or extensive negotiations or demonstrations. c. No new software or applications procedures are being developed for these licenses. d . This discount is not applicable to commercial or private agencies. e . For each secondary site within each ordering entity, each must pay the required annual maintenance fee for at least one copy of each software product licensed (ARC/INFO, NETWORK, TIN, etc.) by each CPU category (minicomputer, workstation, and PC) and manufacturer (Prime, Sun, etc.) in order to obtain software maintenance and update service. f . The Primary Support Site shall support no more than nine (9) Secondary Floating Seats or nine (9) secondary Node- Locked 3 -Pak units. g . Software support shall be maintained for all software modules acquired. h. Users who have purchased a Node- Locked 3 -Pak may purchase their first Floating Seat at the second -copy discount rate. i . When calculating Floating Seat quantity discounts, Node - Locked 3 -Paks and Floating Seats each count separately. j . There is no quantity discount on the Node - Locked 3 -Pak for users who have purchased a Floating Seat. These users must purchase their first Node - Locked 3 -Pak at the first -copy rate. k. Quantity discounts are cumulative for the He of the Agreement. A.3 Floating and Node - Locked Software Support Fees See Attachment C.6. A92- P1291/RS A.II -3 6/23/92 .Zol 21 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 743 -2853 A.4 Software Installation Kit Each kit sells for $400. A separate kit is required for each platform possessing a different operating system. There are no quantity discounts. A.5 Installation See Attachment C.1. — INTENTIONAL BLANK- A92-P1291/RS A.II -4 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 ATTACHMENT B HARDWARE PURCHASES B.1 Hardware Purchases ESRI shall negotiate hardware prices at the time of quotation and/or purchase. B.2 ESRI Installation of Minicomputer Equipment ESRI, or its designee, shall install any equipment ordered under this Agreement in the County's designated office within 120 days (if possible) of execution of this Agreement or subsequent Purchase Order issued under this Agreement. The County is responsible for verifying delivery dates prior to initiating a Purchase Order for the hardware. Installation dates may be changed by Mutual consent of ESRI and the County. This installation shall include unpacking, placement, and successful interfacing and testing of equipment according to standard procedures associated with each manufactured item of the system. During the installation period, ESRI shall coordinate with the hardware vendor to guide the system administrator on the installation, operation, and administration of the new hardware system. The County will receive hands -on demonstration and guidance as the two parties work together on minicomputer systems installation tasks. The following will be covered: • Starting up the system and individual devices and shutting them down in an orderly fashion • Monitoring system status, including disks, assignable peripherals, user lines, print queues, and batch job queues (sequential job processing) • Monitoring the system event log • Maintaining directories and files by creating, locating, deleting, protecting, passwording, and obtaining file and directory listings • Performing backup and recovery on magnetic tapes and disks • Controlling printer operations • Modifying user line and terminal settings • Performing system crash recovery procedures • Identifying, isolating, and replicating user and system problems A92-P1291/RS B -1 6/23/92 .2-z ,7_3 Envirotunental Systems Research Institute. Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 B.3 ESRI Installation of Workstation and/or Peripheral Equipment ESRI, or its designee, shall install all equipment ordered under this Agreement in the County's designated office within one hundred twenty (120) days (if possible), depending on vendor inventory/delivery schedules. Installation dates may be changed by mutual consent of ESRI and the County. This installation shall include the successful interfacing and testing of equipment according to standard procedures associated with each manufactured item of the system. The unpacking and placement of equipment shall be the joint responsibility of the equipment vendor and the County, with ESRI providing coordinative support. During the installation period, ESRI shall coordinate with the hardware vendor to guide the County's system administrator on the installation and administration of the new hardware system as it relates to the operation of ARC/INFO® and related ESRI® software. As the two parties work together on systems installation tasks, the systems administrator will be guided through key procedures needed to install and administer ARC/INFO and related software on the equipment. The following will be covered: • Starting up the system and individual devices and shutting them down in an orderly fashion • Checking disk space availability, obtaining files and directory listings, setting up accounts and permission/access rights, and creating workspaces for the software • Loading and/or restoring files on tape • Modifying user line and terminal settings where necessary BA Deliverables • Hardware system as ordered • Interfaced hardware • Performance (Acceptance) tests • Users familiarized in operation of hardware B,5 Responsibilities a. The County shall designate a person to act as system administrator who will learn the procedures for system installation, operation, maintenance coordination, and problem identification. b. The County shall, at its own expense, prepare the designated site in accordance with specifications and communications with a member of ESRI's staff. These preparations shall ARC/INFO is a registered trademark of Environmental Systems Research Institute, Inc. ESRI is the company name and a registered trademark of Environmental Systems Research Institute, Inc. A92- P129l/RS B -2 6/23/92 Environmental Systems Research Institute, Inc. '24 380 New York Street Redlands, CA 92373 (714) 793 -2853 include installation of appropriate electrical wiring, air conditioning, heating, humidity control, lighting, and space for hardware components. c. ESRI shall coordinate the shipping, insurance, and delivery of the various hardware components, including communication with the County regarding appropriate logistics. d. The County shall provide appropriate insurance coverage for the equipment after delivery. e. ESRI shall provide an on -site specialist to interface the various hardware components, coordinate with the hardware vendor representatives in performing the various acceptance testing of each equipment component, and familiarize the users in use of the hardware. B.6 Acceptance of Equipment Equipment shall be accepted by the County when ESRI and the County jointly verify that the equipment is installed and operating in accordance with the manufacturers' published specifications. Upon the happening of this event, acceptance has occurred. — INTENTIONAL BLANK -- A92- P1291/RS B -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 ATTACHMENT C ESRI SERVICES CA ESRI Software Installation Minicomputer and Workstation: Upon receipt of a Purchase Order for software installation, ESRI shall successfully install and test all minicomputer and/or workstation software ordered under this Agreement. ESRI is responsible for the interfacing of additional hardware only if such items are identified in the current ESRI(& documentation and are fully operational on the date of ESRI software installation. ESRI technical personnel will work on -site with assigned County staff who will be familiarized in maintaining and supporting the software systems installed. ESRI shall deliver a training database with the software. Deliverables • ESRI software installed and tested on the specified computer system. • Orientation of County technical personnel in installation and maintenance of software. ResRgnsibilities a. The County will provide the completed Client Information Form and Configuration Form to ESRI (see Attachments D -1 and D -2). The installation date will not be finalized until ESRI has reviewed the profile. b. ESRI will supply materials for installation activities. c. The County shall provide technical staff, as needed, including the County system administrator, to work with ESRI staff, install software, and learn basic maintenance and management procedures for software. If software is to be installed on or interfaced to County equipment not furnished by ESRI, County technical staff shall participate in the software installation and shall provide assistance in interfacing ESRI- supplied software with County's computer operating system and County's peripheral devices; County technical staff shall be available during training to assist with operating system adjustments, minor bug fixes, and so forth. County shall provide system administrator -level access to ESRI on its computer system and provide requested user accounts required for software installation. ESRI is the company name and a registered trademark of Environmental Systems Research Institute, Inc. A92-P1291/RS C -1 6/23/92 Environmental Systems Research Institute, Inc. 'O 380 New York Sweet Redlands, 92373 (714) 793 -2828 53 When on -site installation is ordered and subsequently provided by ESRI, software shall be accepted by each County ordering party when ESRI and the party jointly agree in writing that the modules are operational according to the current published specifications. Where self- installation occurs by each ordering party, acceptance shall occur within ten (10) days of delivery. Fps On -site installation is available at $2,500 for a single workstation, $3,500 for multiple workstations at the same site, not to exceed two days. on -site. Each physical site is considered to be a separate installation. All travel and per diem expenses are included. Please consult with ESRI for scheduling details. 'C.2 ESR1 Software Training When ordered, ESRI shall train users in the operation of the software programs installed. The training program will be conducted at the offices of the ordering party or another mutually agreed convenient location. For each on -site course, the County shall select no more than ten of its staff for training. ESRI shall present a general overview of each program and have each student use each program to solve a problem from a previously distributed problem set. The introductory course extends over a period of five (5) class days and encompasses ARC/INFO and NETWORK. TIN and COGO courses are two days each. These courses are scheduled at later dates upon the agreement of the parties. Deliverables • Users trained in use of ESRI software. • One set of course materials for each trainee. R s si 'tie a- ESRI shall provide all training materials and a trainer for conducting the courses. b. For training at County facilities, the County shall provide a classroom equipped with large tables comparable to drafting tables, chalkboard, movable seats, terminals, and computer time adequate to process various student jobs. Students should be able to leave their materials in the classroom after the day's training. Training may be purchased either on -site or at ESRI for standard fees in accordance with current ESR1 policy. A92- P1291/RS C -2 6/23/92 27 Environmental Systems Research Institute, Inc. 380 New York Street 71 Redlands, CA 92373 (714) 743 -2853 C.3 Software Support Fee Schedule Software support fees are payable annually in advance. ESRI will invoice each purchaser based on fees in effect on the date support fees become due each year. Two forms of software support are available: Primary and Secondary. Primary Support Service receives the following services: a. Telephone consultation for user questions (see Support Chart in this section for the number of calls permitted). b. Software and User Guide Updates. c. Registration for two people at the annual ESRI User Conference is provided with multi -user primary support. d.. Registration for one person at the annual ESRI User Conference is provided with single - user primary support (except PC platform). Secondary Support Service is provided through the Primary Support User (e.g., all calls regarding user questions are made to the Primary Support User, not to ESRI). Examples of current fees are listed on the following pages. - INTENTIONAL BLANK- A92- P1291/RS C -3 6/23/92 C C a O� o C6 r. to cn I� C/1 W Q a w «3 3 i� U � o •w v7z � Q0.' Q, `� Q a w �`. � C. C ; t�, •� C y y y a c � fA y �' 7y3 ;c 015 c v CLAD r N en CC ' v � Qn tw y 3 v v a 4 � w a N b •• 4 C O � V � _ t E z z z � a m- E" v R a GO wV a S en cn can Qn r5 U Q RE z9 e "� Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands. CA 92373 (714) 793 -2853 DOMESTIC NON -UNIX PLATFORMS CPU CLASS TABLE AND SOFTWARE SUPPORT TABLE CURRENT ESRI MULTI -USER PRIMARY SUPPORT OPTIONS(C) CURRENT ESRI MULTI -USER SECONDARY SUPPORT OPTIONS(B)(C) IN ADVANCE(A) IN ARREARS(D) CLASS ARC/INFO TIN, NETWORK, COGO ARCJNI-O TIN, NETWORK, COGO 3 $4.000 $1. 100 each S 4,480 $1.232 each 4 5.500 1,100 each 1 6.160 1.232 each 5 6.800 1.100 each 7.616 1.232 each 6 8.500 1.100 each 9.520 1,232 each 7 10.000 1.100 each 11.200 1,232 each 8 11.200 1.100 each 12.544 1.232 each 9 16.000 2.300 each 17.920 2.576 each 10 23,000 2,700 each 25.760 3.024 each 11 25.000 3.100 each 28.000 3,472 each CURRENT ESRI MULTI -USER SECONDARY SUPPORT OPTIONS(B)(C) SINGLE -USER WORKSTATION CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(B)(C) IN ADVANCE(A) IN ARREARS(D) CLASS ARCIINFO TIN, NETWORK, COGO ARGINFO TIN, NETWORK, COGO 3 $1,600 5446 each S 1.792 S 493 each 4 2,200 440 each 2.464 493 each 5 2,720 430 each 3,046 493 each 6 3.400 440 each 3.808 493 each 7 4,000 440 each 4.480 493 each 8 4.480 440 each 51018 493 each 9 6,400 920 each 7,168 1.030 each 10 9,200 1,080 each 10,304 1.210 each 11 10.000 1,240 each 11,200 1,389 each SINGLE -USER WORKSTATION CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(B)(C) (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and - secondary support site fees. (C) Fees subject to change without notice. (D) In arrears payment due each quarter. A92- P1291/RS C -5 6/23192 IN ADVANCE(A) IN ARREARS(D) ALL CLASSES ARC/INFO TIN, NETWORK, COGO ARCIINFO TIN, NETWORK, COGO primary 53,000 $500 each 53.360 $560 each Secpndary(13)1 1,200 200 each 11 1.344 1 224 each (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and - secondary support site fees. (C) Fees subject to change without notice. (D) In arrears payment due each quarter. A92- P1291/RS C -5 6/23192 Environmental Systems Research Institute, Inc. `..1 380 New York Street �ryRedlands. CA 92373 (714) 793 -2853 Table 1 (continued) PC ARC/INFO CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(B) IN ADV ANCE(A) IN ARREARStC) STARTER KIT'(D) NETWORK STARTER KrVD) NEMORK $1,000 5250 51,120 5280 400 100 448 _ 112 (A) Maintenance/support fees due and payable annually in advance. (B) 'Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and secondary support site fees. (C) In arrears payment due each quarter. (D) Includes support on all modules purchased except NETWORK. — INTENTIONAL B LANK- A92-P1291/RS C -6 6/23/92 3301 , 31 j Environmental Systems Research Institute, Inc. 380 New York Street • �ryRedlands, CA 92373 (714) 793 -2853 C.4 University PC ARCANFO Support Fees PC ARC/INFO LAB KIT .) Primary Support Service $1,600.00 • LAB KIT comes standard with one (1) year of primary support. • This fee includes software support for up to ten (10) units. C.S Workstation LAB KIT (UNIVERSITY) Support Fees License Manager Floating Seat (FS) Licenses and Node - Locked (N -L) Licenses (see Attachment A, Part 11 for definition of terms). Applies to all UNIX -based Platforms and includes NETWORK, TIN, GRID, and COGO Extensions. Eloatin& AB KIT 3 - LAA ME 2nd Year Suonort 2nd Year Sup 1st Copy $3,000.00 1st 3 -Pak $4,000.00 Ea. Add.d. Copy 500.00 Additional Pak 1,500.00 5 Units $5,000.00 N/A N/A Ea. Addd. Copy 500.00 N/A N/A 10 Units $7,500.00 N/A N/A Ea. Addtl. Copy 500.00 N/A N/A • A LAB KIT may have no more than ten (10) units. C.6 Domestic Floating and Node- Locked Support Fees &aL Floating Seats -Pak No Node - Locked 3 -Pales Primary ARCJINFO Extensions Primary ARC/INFO Extensions IT 11, 21 $3,000.00 $500.00 1st, 3 -Pak, $4,000.00 $1,100.00 & on FS 11th, 21st, & on 3 -Pak Secondary $1,200.00 ea. $200.00 ea. Secondary $1,600.00 ea. $440.00 ea. 2 -10, 12 -20, 2-10,12-20 22 -30 & on FS 22 -30, & on 3 -Pak A92-P1291/RS C -7 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 a. Sites pay an annual support fee based upon the total number of seats of each licensed. If a site adds additional seats, they will pay a prorated support fee r�the newave seat(s) when the next support renewal comes up. This will keep all seats on the same renewal schedule and allow ESRI to invoice each customer only once per year. b. Floating and Node - Locked Seats are considered separate products and are counted separately when calculating Software Support fees. Node - Locked Seats are billed by the number of 3 -Paks, not seats. c. Every tenth Floating Seat (e.g., 1st, 11th, 21st, and so forth) and every tenth Node- Locked 3 -Pak (e.g., 1st, 11th, 21st, and so forth) is a Primary Seat and will receive software and documentation updates and telephone technical support contacts. Primary Floating Seats 'receive one complimentary admission to ESRI's User Conference. Primary Node - Locked Seats receive two. Documentation and Software Installation Kits purchased independently will require separate updates. d . Secondary Seats receive software updates and telephone technical support through the Primary Seat. Secondary Seats do not receive documentation. Secondary support subscribers receive special discounts on new documentation and documentation updates. e - Software Support fees are due and payable annually in advance. If prohibited from paying in advance, contact ESRI for fee amounts for payment quarterly in arrears. In arrears fees include additional administration and handling charges. C.7 ArcView and ArcCAD have no software support service. C.8 ArcShc See Attachment A.H.A. Ld. — INTENTIONAL BLANK -- A92- P1291/RS C -8 6/23/92 3z 133 Environmental Systems Research Institute, Inc. 380 New York Street ry Redlands. CA 92373 (714)79 (714) 793 -2853 ATTACHMENT D ESRI SOFTWARE LICENSE AGREEMENT COMMERCIAL and STATE GOVERNMRM Contract No. 92P1291 This is a license agreement and not an agreement for sale. This license agreement (Agreement) is between the County of Orange, North Carolina (Licensee), and Environmental Systems Research Institute, Inc. (ESRI), and gives Licensee certain limited rights to use the proprietary ARClINFO® Software and Related Materials (Software and Related Materials). All rights not specifically granted in this Agreement are reserved to ESRL Reservation of Ownership and Grant of License: ESRI retains exclusive title and ownership of any copy of the Software and Related Materials licensed under this Agreement and, hereby, grants to Licensee a personal, nonexclusive, nontransferable license to use the Software and Related Materials pursuant to the terms and conditions of this Agreement. From the date of receipt, Licensee agrees to use reasonable effort to protect the Software and Related Materials from unauthorized use, reproduction, distribution, or publication. Copyright: The Software and Related Materials are owned by ESRI and are protected by United States copyright laws and applicable international treaties and/or conventions. Licensee agrees not to export the Software and Related Materials into a country which does not have copyright laws that will protect ESRI's proprietary rights. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall have the following meanings: "Software" means the actual copy of all or any portion of the computer programs delivered on the Software Media Kit, inclusive of backups, updates, or merged copies permitted hereunder or subsequently supplied by ESRI. "Related Materials" means all of the printed materials, user documentation, training documentation, and confidential software activation code supplied by ESRI under this Agreement. "License Manager" means the installed software program that administers the distribution of seats to requesting end users. Permitted Uses:- ESRI employs a nondestructive License Manager to limit use of the licensed Software to specific computer networks and/or computer systems. As each configuration of central processing units and/or networked systems may be unique, Licensee agrees to conform Licensee's use of the Software to the Software system configuration licensed from ESRL Said configuration is incorporated herein by this reference, inclusive of any written modifications approved by ESRI. ARCANFO is a registered trademark of Environmental Systems Research Institute, Inc. A92- P1291/RS D -1 7/17/92 (Rev.) Environmental Systems Research Institute, Inc. 380 New York Street J wRedlands, CA 92373 t (714) 793 -2853 • Licensee may install the Software onto the licensed computer systems. • Licensee may make only one copy of the Software for archival purposes unless the right to make additional copies is granted to Licensee in writing by ESRI. Uses Not Permitted: • Licensee may not sell, rent, lease, sublicense, lend, time -share or transfer, in whole or in part, or provide unlicensed Third Parties access to prior or present versions of the Software and Related Materials, any updates, or Licensee's rights under this Agreement. • Licensee may not reverse engineer, decompile, or disassemble the Software, or make any attempt to unlock or bypass the License Manager software program used. • Licensee may not alter, modify, or create any derivative works of the Software and Related Materials. • Licensee may not make additional copies of the Software and Related Materials. • r Licensee may not remove or obscure any copyright or trademark notices. Assignment: Licensee shall not assign this contract or Licensee's rights hereunder without the prior written consent of ESRI. Any purported assignment without such consent shall be null and void. Term: The license granted by this Agreement is for a term of three (3) years, which will be automatically renewed for subsequent three (3) year terms subject to ESRI's then current licensing policies. The Agreement will automatically terminate without notice if Licensee fails to comply with any provision of this Agreement. Licensee will then return to ESRI the Software, Related Materials, and any whole or partial copies, codes, modifications, and merged portions in any form. The parties hereby agree that all provisions, which operate to protect the rights of ESRI, shall remain in force should breach occur. Software Support: A one (1) year complimentary period of support is provided with each license effective from the date of keycode issuance. Support consists of software and documentation updates and access to Telephone User Support and other benefits that are specified in the current ARC/INFO User Support Policy. Software support beyond the complimentary period is available; payable yearly in advance, and subject to rates and policies then in effect. Limited Warrant': ESRI warrants that the unaltered Software will substantially conform to the Related Materials for a period of one (1) year from the date of keycode issuance. ESRI warrants that the media upon which the Software is provided and Related Materials will be free from defects in materials and workmanship under normal use and service for a period of ninety (90) days from the date of receipt. ESRI DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF A92-P1291/RS D -2 6/23/92 351 �j Environmental Systems Research Institute, Inc. J 380 New York Street Redlands. CA 92373 J (714) 793 -2853 MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SOFTWARE AND RELATED MATERIALS. Exclusive Remedy and Limitation of Liability: During the warranty period, ESRI's entire liability and Licensee's exclusive remedy shall be, at ESRI's option, to attempt to correct or work around errors, to replace the Software and Related Materials in accordance with the ESRI ARGINFO User Support Policy, or to return the license fees paid and terminate the Agreement upon the Licensee returning the Software and Related Materials to ESRI or its Distributors with a copy of Licensee's receipt. ESRI shall not be liable for indirect, special, incidental, or consequential damages related to Licensee's use of the Software and Related Materials, even if ESRI is advised of the possibility of such damage. - Indemnity: ESRL at its own expense, will defend and indemnify Licensee from all claims that the Software and Related Materials furnished under this Agreement infringe a U.S. Copyright, provided that Licensee gives ESRI prompt written notice of such claims and permits ESRI the sole right to control the defense of all such claims and provide ESRI all reasonable cooperation. As to any Software and Related Materials which are or in the opinion of ESRI may become subject to a claim of infringement, ESRI, at its option, will obtain the right for Licensee to continue using the Software and Related Materials or replace or modify the Software and Related Materials so as to make them noninfringing. if none of the alternatives are available on commercially reasonable terms then Licensee agrees to return the Software and Related Materials upon ESRI's written request. ESRI will not indemnify or defend Licensee from any infringement claim resulting from Licensee's modification or alteration of any Software and Related Materials. This section states ESRI's entire obligation to Licensee and Licensee's sole and exclusive remedy for copyright infringement. Export Regulations: Licensee acknowledges that this Agreement and the performance thereof are subject to compliance with any and all applicable United States laws, regulations, or orders relating to the export of computer software or know -how relating thereto. ESRI® Software and Related Materials have been determined to be Technical Data under United States export laws. Licensee agrees to comply with all laws, regulations, and orders of the United States in regard to any export of such Technical Data. Licensee agrees not to disclose or re- export any Technical Data received under this Agreement in or to any countries for which the United States government requires an export license or other supporting documentation at the time of export or transfer, unless Licensee has obtained prior written authorization from ESRI and the U.S. Office of Export Control. The countries restricted at the time of this Agreement are Cambodia, Cuba, Iraq, Libya, North Korea, and Vietnam. Severability: If any provision(s) of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. ESRI is a registered trademark of Environmental Systems Research Institute, Inc. A92- P12911RS D -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands. CA 42373 (714) 743 -2853 No Implied Waivers: No failure or delay by ESRI in enforcing any right or remedy under this Agreement shall be construed as a waiver of any future or other exercise of such right or remedy by ESRI. Order of Precedence: Any conflict between the terms of this License Agreement and any Purchase Order or other terms shall be resolved in favor of the terms of this License Agreement. Additional Software Licenses: Additional ARCIINFO or extension software licenses may be ordered without signed amendments provided the following language is incorporated in the signed Purchase Order: "By accepting this order, both parties agree to amend the Master Software License Agreement Number between Environmental Systems Research Institute, Inc. (ESRI), dated i a r and which is incorporated herein by reference, to include the above software licenses, which are hereby licensed under the same terms and conditions." General: This license may be modified by an amendment signed by the parties. If any provision of this Agreement shall be unlawful, void, or for any reason unenforceable, it shall be deemed severable from, and shall in no way affect the validity or enforceability of, the remaining provisions of this Agreement. This Agreement will he governed by the laws of the United States of America and the State of North Carolina. Entire Agreement and Amendments: This Agreement and the Attachments, which are incorporated by reference, constitute the sole and entire agreement of the parties as to the matter set forth herein and supersede any previous agreements, understandings, and arrangements between the parties relating hereto. Except as otherwise expressly provided herein, any Agreement must be in writing and signed by an authorized representative of each Thhe e to this attachments are as follows: P3'• Attachment D -1— Registered Client Information Attachment D- 2— Licensed Configuration IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective, valid, and binding upon the parties as of the date below as executed by their duly authorized representatives. Accepted and Agreed: (Licensee) By: Authorized Signature Printed Name: Title: Date: ENVIRONMENTAL SYSTEMS RESEARCH INSTT=, INC. (ESRI) By: Authorized Signature Printed Name: Title: Date: A92- P1291/RS D-4 6/23/92 ,S7 Environmental Systems Research Institute, Inc. 380 New York SWee, Redlands. GA 92373 (714) 793 -2853 F.1116ffoi:1013aVW13l Registered Client Information Client Name: Mailing Address: Telephone: Fax No. Primary Contact: Bill to: Address: Client's Contract Administrator's Name and Address: Contracts: - Telephone: Fax No.. Address: Ship Original Software to: Address: (NOTE: ESRI ships via UPS or other courier. Please provide a proper shipping address other than a P.O. Box to ensure proper delivery.) - A92-P1291/RS DI-1 6/23/92 3� Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 ATTACHMENT D -2 Licensed Configuration Base Cj!U and CPU Oalgx tin System Make/Model: Serial #: Media Type Required: CD --ROM DAT Tape (HP only) Site (End User) Technical Contact Name: Telephone: Installation Address: Licensed Software Software Licensed 'ARC/INFO ARC/INFO NETWORK ARC/INFO TIN ARCANFO COGO ARC/INFO GRID Operating System: AOSNS UNIX ULTRIX VMS Other (Specify) (Circle One) OS Version: * * * *TO BE USED IF NEEDED * * ** Additional „00erating Sv_tem Make/Model. Operating System: AOSIVS UNIX ULTRIX VMS Serial #: Other (Specify) Media Type Required CD —ROM (Circle O) DA Tape (HP only) OS Version: ne Site (End User) Technical Contact Name: Telephone. " Installation Address: r A92-P1291/RS D2 -1 6/23/92 ATTACHMENT E Your Link to ESRI ESRPs long- standing com- mitment to serving and responding to the GIS user community is exemplified by the goals of our User Support Service: to pro- mote your success with ARCANFO® software and carry forward your sugges- tions for its continuing improvement. To foster your success in using ARC/INFO software, we provide a flexible and complete support program. What Constitutes User Support? User Support at ESRI consists of Technical Sup- port Services (including hotline and ARCMAIL'N), software and documenta- tion updates and revisions, ::J ESRI ri the annual ESRI User Conference, and the ARC News"' newspaper. Please refer to the sum- mary chart for a list of services included in each support program. Technical Support Services Hotline. ESRI's staff of Technical Support Ana- lysts is available by tele- phone Monday through Friday from 7:00 a.m. to 5:00 p.m., Pacific time. When you call the hotline number, 714 -793- 3774 (ESRI), your call is answered by a technical receptionist, who con- firms that you are a Primary Support sub- scriber and asks for a brief description of the nature of your call. This description facilitates routing your call to the specialist who is best able to help you. It's the job of the analyst to whom your call is E -1 39 routed to research your questions and consult with other specialists as necessary to resolve problems as quickly as possible. Resolution Time. The time required to answer your question or resolve your problem varies con- siderably, depending on the type of problem and whether we are able to reproduce it at our site. Usually we are able to answer questions and suggest work- arounds to problems the same day we receive them, often immediately. If research or consulta- tion with another special- ist is required, it may take two to three working days. Under rare circumstances, it may take longer. If the problem turns out to be a coding or documentation error for which there is no work - around, resolution may have to wait for a programming modifica- tion. Usually, however, we can clarify documenta. gon.issues and provide work - arounds to the user's satisfaction. ARCMAML. This service provides an electronic bulletin board of known problems and solutions, the ability to communicate with other users, the abil- ity to upload and download files for information shar- ing, and several special interest bulletin boards. It can be accessed 24 hours a day by dialing a local ac. cess number. Electronic Mail. ESRI also uses electronic mail to receive your questions and problems around the clock. Domestic users can send mail to support@esri.com. International users should contact their local distribu- tor for support. Our staff checks regu- larly for incoming mes- sages and distributes them opy Site to the appropriate spe- cialists. An answer is returned by electronic mail. Product Updates and Releases. At ESRI, we believe that GIS soft- ware is evolutionary, so we continually enhance the ARC/INFO software. Periodically, we issue software updates and revisions to resolve known problems and provide new capabilities for each ARC/INFO product. An update release includes software modifi- cations and a limited number of significant new features. Anew product release includes many major enhance- ments to the capabilities and functionality of the product. Each update or new release package includes one software installation kit and E -2 itv appropriate documenta. tion updates. The need for and contents of up. dates and new releases are determined, sched. Wed, and provided at the discretion of ESRI. Annual User Confer. ence. Each year, ESRI hosts a user conference to which all our support subscribers are invited. Free registration is pro- vided for some support service options (please refer to summary chart). This conference is a unique week -long infor- mation exchange between the ARC/INFO user community and ESRI staff You can meet with other users to share experiences and knowl- edge. You can also attend Your choice of many user Presentations and techni- cal sessions on how to use ARC/INFO software. The conference provides an Opportunity to meet face - to -face with the ESRI staff to ask questions and offer suggestions for how we can better serve your site's needs. User Support Publica. tion. As an ARCANFO support subscriber, you are automatically placed on our mailing list for complimentary publica- tions. These publications provide you with the most up- to-date information about our products and what is happening throughout the GIS world. ARC News, a quarterly newspaper, is our way of sharing GIS news from ESRI and around the world. Each issue contains information about our current activities, new software developments, news from ARC/INFO user groups, highlights of many user projects using ARC/INFO software, and much more. Maintenance and Support Programs Complimentary Sup- port. Included in your purchase of ARCANFO software is a period rang- ing from 90 days to 12 months (depending on the platform) during which time you receive free sup- port. The installation and implementation phase of your ARC/INFO experience is a critical period. This is the time during which you are beginning to work with the system and are tailor- ing it to accomplish your GIS goals. Complimentary support expedites your familiarization with ARCANFO software and ensures that you have the help you may need to get started right. Support Options. At the end of your compli- mentary support period, it is highly recommended that you ensure continued support and maintenance by subscribing to one of our support programs. We offer both Primary and Secondary Support Programs in a two - tiered approach designed for economy. Primary Support. The three features unique to the Primary Support Program are the Techni- cal Support Service, which includes telephone hotline support, electronic mail, and ARCMAIL; complimentary limited registration at ESRI's annual user conference; and direct shipment of product updates. Primary Support is the only option for sites with only one ARCANFO license. Sup- port for optional exten- sions must be purchased separately, as indicated in the policy statement. Secondary Support. If your site has more than one ARC/INFO license and has purchased at least one Primary Sup- port subscription, you can take advantage_ of our E -3 a two -tiered support pro- gram. Secondary Sup- port, which features many of the advantages of Primary Support, is available at a reduced price for these sites. Such a program is available for all user platforms. Secondary Support requires that an experi- enced user (and one backup person) at the primary site be desig- nated as technical contact for all communication between ESRI and all sites covered by the agreement, both primary and secondary. Hotline, electronic mail, and ARCMAIL support are not available to Second- ary Support sites directly, but only through the designated primary tech- nical contact. Product updates are included for both primary and secondary sites, but the shipments will be sent only to the primary tech- nical contact for distribu- tion. The number of Secondary Support sub- scriptions that can be purchased for each Pri- mary Support subscrip- tion varies by product. Pricing Information. To obtain current pricing information, call your ESRI marketing repre- sentative or an interna- tional distributor. >F yy��?���.,'�},Y::j"yA,Y•�nY.y, •ry` .t }'aiiC }$i:.`•j,'...:Q::�j� ti ^;{'•. ";4•ry'{�"•y. �:� ?::t };; •'?c? ? -'vv;' �G�;;�y; h 't2't;:�: }}:,:::�i:vSS�i::;':': y-4:;:;� ..: {iii'• <•'•: %; { {':; •`::k, "+t;`' ''.;€� ^•$'�`�' >`''> .. > :.:>i�g�p.;;, ?-:. •. Summary Of User Support Services 90 Days Yes N/A Yes Yes; 1 per license Yes Invitation; Fee Required Through Primary Contact Only N/A Yes; Distribution Through Primary Contact Only Yes; Distribution Through Primary Contact Only Yes Invitation; Fee Required 12 Months Yes Yes Yes Yes; 1 per license Yes 1 Free Registration `dart uPPfl�: Through Primary Contact Only Through Primary Contact Only Yes; Distribution Through Primary Contact Only Available at Discounted Rates 12 Months Yes Yes Yes Yes; 1 per license Yes 2 Free Registrations Through Primary Contact Only Through Primary Contact Only. Yes; Distribution Through Primary Contact Only Available at Discounted rates Yes Yes Invitation; Invitation; Fee Required Fee Required O'M EAv t=M=W Systemr Resaatsh IMtitmte. Irm AD rights re rvad. ESRI and A WANFO am tegi Wnmi tradeaarka of EnvuomnonW Syacerns Reaaareh Institute, Inc. The ESRI logo, ARC News. and AMW an trademarks of Environmental Syueru Raseareh Institute, Inc. ARCMAIL is a service stark (Environments' Systems Rertareh Institute. IA& Othdr mAipsnism and trademarks herein are trademarks of their reepwave wmpatu*L E -4 qz ESM 43 ARCANFU® Software User Support Policy *� (January 1, 1992) Terms To be eligible for ARQ1NFO User Support services, users should be aware of and adhere to the following terms: 1. Full support is provided free of charge to users for the first 12 months after purchase. Thereafter, user support services. available in 12 -month periods, must be purchased annually in advance. 2. Fees for Primary and Secondary Support services (after the complimentary support term) are due and payable each year on the anniversary date (defined as the installation date or. if self- installed, 30 days following shipment from our offices). A single anniversary date is applied to all licenses. 3. Primary and Secondary Support services for ARC/WO software do not automatically include support for ARCM4FO TINTM, ARC/INFO NETWORK u. ARC/INFO COGO -, ARCM4F0 GRIDr", or ArcShc. Support for these products must be purchased separately. 4. Annual fees are subject to change by ESRI without written notice. Fees due are based on the rates in effect at the time payment is due. Those paying in arrears or late (more than thirty days from invoice date) are subject to additional charge, no greater than 18 percent per year. 6. User support subscription fees must be kept up to date. Subscribers may not slip a year and then re- subscribe to user support services at a later date without paying the applicable fees for the missed Year(s) (inclusive of late fees). 6. Fees for support services are nonrefundable. 7. ESRI will ship all support materials (including those intended for Secondary Support subscriptions) to the primary technical contact. That point of contact will be responsible for distributing these materials to Secondary Support subscrib- ere and other appropriate individuals within the organization. It is the organization's responsibility to inform ESR1 in writing of any change regarding the technical contact. 8. Release and revision are synonymous. They refer to the numbered product offerings, such as Release 6.0 of ARC/INFO software. Version refers-to the hardware platform and operating system - specific product offering, such as the Sun version of ARC( NFO software. 9. Floating licenses are limited to one user at a time. The software may be accessed by another workstation, terminal, or a PC acting as a terminal. Node - lacked licenses are locked to a specific CPU on the network and are distributed in sets of three seats called 3 -Paks. Other nodes on the network may access node - locked software only as terminals, not separate CPUs. Additional Terms for Multi -Copy Site* 10. Upon installation and verification of a new release or update from ESRI: destroy or return to ESRI all previous versions Of the software and documentation. Remember that these products remain subject to the terms of the ESRI software license and may not be transferred to any other person or entity. IL. Regardless of how many ARC/WO and PC ARC/AfF'O ®software products an organization licenses, if maintenance services are to be retained, support moat be purchased for all products and all extensions. 12. Each organization desiring user support services for multiple copies of the ARC NFO software must obtain Primary and Secondary Support in the following ratio: for Floating Licenses, one primary Support subscription for each nine Second. ary Support subscriptions; for Node - Locked 3 -Paks, one Primary Support subscription for each pine Secondary Support subscriptions. The two types of licenses may not be combined in calculating the ratio. Users have the option to purchase Primary Support services in quantities greater than the specified ratios. Limitations L ESRra support is limited to unmodified software distributed by ESRI. 2. ESRI fully supports Wo- software when user support service has been purchased from ESRL Otherwise, INFO user support must be arranged through Henco Software. Inc. If user support is not contracted through ESRI and a problem occurs while using INFO, ESRI will not be able to help. If the source of a problem is not clear, ESRI will help identify it and determine who can help correct it. 3. ESRI does not provide technical support for hardware, graphics curds and monitors, plotters, graphics printers, digitizers, modems, and so on, except to answer telephone questions of how supported devices interface to ARCANFO software, and this is limited to standard supported devices. For supported devices. see ARC/INFO Supported Device for each product revision and any applicable Last Moute Notes for that release. 4. Terms and conditions of this policy are subject to change by ESRI without written notice. ■ 380 New York Street, Redlands, CA 92373 ■ Telephone: 714793 -2853 ■ Hotline Telephone: 714793 -ESRI ■ E -5 i � ' L11 PC ARC/INFO® Software User Support policy (January 1, 1992 ) Terms To be eligible for PC ARClIIVFO User Support services, users should be aware of and adhere to the following terms: 1. PC ARC/INFO users must complete and return the product registration card (included in the PC ,ARCJ(NFO package) within 30 days following receipt of product. 2. Limited support is provided free of charge to registered users during a 90-day complimentary support period. The complimentary support period begins 15 days alter the date of shipment. Extended user support is available in 12 -month periods and must be purchased separately and in advance. 3. Fees for Primary and Secondary Support services (after the complimentary support term) are due and payable each year on the anniversary date (calculated as 20 days following shipment of the product from our offices plus the complimentary support term). 4. Primary and Secondary Support services for PC ARCJL;FO software do not automatically include support for PC NETWORKTM. Support for this product must be purchased separately. 5.. Annual fees are subject to change by ESRI without written notice. Fees due are based on the rates in effect at the time payment is due. Those paying in arrears or late (more than thirty days from invoice date) are subject to additional charges no greater than 18 percent per year. 6. User support fees must be kept up to date. Subscribers may not skip a year and then re- subscribe to user support at a later date without paying the fees applicable for the missed year(s) (inclusive of late fees). 7. Fees for support are nonrefundable. S. ESRI will ship all support materials (including those intended for secondary suppmrt subscriptions) to the primary technical point of contact. The contact will be responsible for distributing these materials to secondary support subscrib- ers and other appropriate individuals within the organization. It is the organization's responsibility to inform ESRI in writing of any change regarding the technical point of contact. 9. Release and revision are synonymous. They refer to the numbered product offerings, such as Release 3.4D of PC ARC/211F0 software. Version refers to the hardware platform and operating system - specific product offering. 10. PC ARC N'FO lfcenaes are all single -user licenses. Additional Terms for Multi -Copy Sites 11. Upon installation and verification of a new release or update from ESRI, destroy or return to ESRI all previous versions of the software and documentation. Remember that these products remain subject to the terms of the ESRI software - license and may not be transferred to any other person or entity. 12. Regardless of how many PC ARCJINFO aad ARCJINFO® software products a customer acquires, if support services are to be retained, support must be purchased for all products. 13. Each organization desiring User Support for multiple copies of a PC ARC/1N1FO software product must purchase one Primary Support subscription for every nice Secondary Support subscriptions. Users have the option to purchase Primary Support services in quantities greater than the specified ratios. Limitations 1. ESRrs support is limited to unmodified software distributed by ESRI. 2. ESRI does not provide user support for PC hardware, graphics cards and monitors. plotters, graphics printers, digitizers, modems, and so on, except to answer telephone questions of how supported devices interface to PC ARCANFO software. For example, ESRI can provide telephone assistance to help users build and test certain types of configuration riles used in PC ARCJINFO software, but cannot help connect hardware, guide users on building special cables, or set DIP switches on terminals, digitizers. and plotters. 3. ESRI publishes a document entitled PC ARC /INFO Technical Guide to Hardware Options. This guide lists all hardware requirements, options, and brand -name devices known to work with PC ARC/INFO software. ESRI will not support the use of, nor be responsible for, the performance of PC ARC/WO software on hardware not included among the supported devices listed in this guide. 4. Terms and conditions of this policy are subject to change by ESRI without written notice. ■ 380 New York Street, Redlands, CA 92373 ■ Telephone: 714-793 -2853 ■ Hotline Telephone: 714 -793 -ESRI ■ E-6 I ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: PROCLAMATION OF WOMEN'S EQUALITY DAY DEPARTMENT: Commission for women ATTACHMENT(S): 1) list of activities sponsored during the month of August 2) proclamation to be signed PURPOSE: Action Agenda Item No. :L - PUBLIC HEARING: Yes xx No INFORMATION CONTACT: Lucy Lewis Ext. 2251 TELEPHONE NUMBER: Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Mebane -- 227 -2031 Durham - 688 -7331 - To proclaim August 26, 1992, as Women's Equality Day - To recognize the importance of this day by inviting community participation - To show the Orange County Commissioners' support of women in Orange County BACKGROUND: This day celebrates the passage of the Nineteenth (19th) Amendment to the United States Constitution, giving women the right to vote. RECOMMENDATION(S): That the Orange County Commissioners proclaim August 26, 1992 as Women's Equality Day in Orange County 1 z Orange County Commission for Women Box 8181 • 110 North Churton Street • Hillsborough, NC 27278 ACTIVITIES FOR WOMEN'S EQUALITY DAY - AUGUST 26, 1992 I. A proclamation of Women's Equality Day will be presented to the Orange County Board of Commissioners on Tuesday, August 18th, at 7:30 p.m., in the Old Post Office in Chapel Hill. 2. Special voter registration will be offered in Northern and Southern Orange County on Saturday, August 22nd, at Wal- Mart and University Mall, from 1 -4 p.m. 3. A brief history of.women's rights in North Carolina will be distributed at the special voter registration loca- tions. 4. A WomanLine radio spot will run on WCHL Radio during August noting the importance of the ratification of the 19th Amendment to the Constitution of the United States, which gave women the right to vote. 5. Publicity regarding Women's Equality Day activities, including announcements in the In Touch system, will be handled in a timely manner. Hillsborough 732 -8181 • Chapel Hill 967 -9251 0 Mebane 227.2031 9 Durham 6884331 3 Orange County Commission for Women Box 8181 * 110 North Churton Street * Hillsborough, NC 27278 PROCLAMATION WHEREAS, on August 26, 1920, the 19th Amendment to the Constitution of the United States was ratified; and WHEREAS, the amendment reads as follows: "The right of citizens of the Unites States to vote shall not be denied or abridged by the United States or by any state on account of sex. "; and WHEREAS, the power of the vote is the gateway to continued improvements in the status of women, and has the potential for especially significant impact in this "Year of the Woman;" and WHEREAS, the Orange County Commission for Women advises the citizens and the Board of Commissioners of Orange County of the status of women in Orange County; and WHEREAS, that status continues to be unequal, especially economically and politically; and WHEREAS, women make significant contributions economically, politically and in myriad ways to Orange County, NOW, THEREFORE, the Orange County Board of Commissioners hereby proclaims Wednesday, August 26, 1992 as WOMEN'S EQUALITY DAY in celebration of women's contributions and their right to economic and political - equality, and hereby urges all citizens to exercise their right to vote in this election year and continue to work to guarantee full equality for all women. This the 18th day of August, 1992. Moses Carey, Jr. Chair, Orange county Board of Commissioners Hillsborough 732 -8181 9 Chapel Hill 967 -9251 * Mebane 227 -2031 9 Durham 688 -7331 I O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: AUGUST 18, 1992 Action Agenda item # SUBJECT: PROCLAMATION -- SEPTEMBER AS SICKLE CELL MONTH DEPARTMENT: PUBLIC HEARING: Yes _X No COUNTY COMMISSIONERS ATTACHMENT(S): INFORMATION CONTACT: COMMISSIONER VERLA INSKO, EXT. 2130 PROCLAMATION TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durban - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967- 9251/968 -4501 PURPOSE: To adopt a proclamation designating September, 1992, a Sickle Cell Month in Orange County BACKGROUND: This proclamation is submitted by the Community Advisory Committee of the Comprehensive Sickle Cell Program at the University of North Carolina at Chapel Hill on behalf of the Orange County patients the program serves, the members of their families and the individuals and agencies that make up the sickle cell community. RECOMMENDATION: Adopt the proclamation as presented. PROCLAMATION STATE OF NORTH CAROLINA: COUNTY OF ORANGE: WHEREAS, sickle cell disease is an inherited and currently incurable blood disorder that directly affects many Black Americans and their families, and WHEREAS, one in 10 of all Black Americans carries the gene for sickle cell trait, and WHEREAS, this disease indirectly affects every citizen of Orange County through its impact on our economic, social, and health care systems, and WHEREAS, treatment is now available through the North Carolina Sickle Cell Syndrome Program, medical schools, local health departments, federal and state agencies, to help those with sickle cell disease lead full and productive lives, and WHEREAS, these agencies work closely together to provide high quality education, testing, screening, counseling, referral, and medical services to persons having sickle cell disease, and WHEREAS, research on the treatment, management, and cure for this disorder is vital to improving the health and quality of life of persons with sickle cell disease; NOW THEREFORE, the Orange County Board of Commissioners does hereby proclaim September, 1992 as Sickle Cell Month in Orange County and urges all our citizens to become more informed and involved in the education, treatment, and care of people with sickle cell disease. Adopted this day of August, 1992. ORANGE COUNTY BOARD OF COMMISSIONERS Chairman ATTEST: Clerk This proclamation is submitted by the Community Advisory Committee of the Comprehensive Sickle Cell Program at the University of North Carolina at Chapel Hill on behalf of the Orange County patients we serve, the members of their families and the individuals and agencies that make up the sickle cell community. Orange County Contact :s: Kimberly Monroe, 942 -8741; and Marion Phillips, 962 -8331 ORANGE COUNTY BOARD OF COMMISSIONERS 1 Action Agenda Item No . . -h ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: pRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING -------------------------- -------- --------------------------------- - -- - MANAGER - - -- -- PUBLIC HEARING YES: NO: X DEPARTMENT: COUNTY -- _ -.._.. ------------- ----- - -- - -r --- - - - - -- ---- - -- - -r INFORMATION CONTACT: ATTACHMENT (S) ' to be ROD vISSER, EXTENSION 2300 pLAQUE & CERTIFICATE ( TELEPHONE NUMBER - presented) Hillsborough 732 -$181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane + 227+2031_ - -__r Government - - - -- - w r-+ - +Finance Officers' PURPOSE; To acknowledge receipt Of the Association (GFOA) Certificate of Achievement and recognize the individuals responsible for this achievement. BACKGROUND: The GFOA Certificate of Achievementerecognizes excellence in SA The Certificate government financial reporting. _ generally acknowledged as the highest form of its attainment the enarea of g and its management. governmental accounting and financial an entity represents a significant accomplishment by Orange County has been awarded the Ce tificate ofArhtheeawardebecomeamore since 1982. Each year the f is eligibility stringent. The finance staff is to b =efl�tedebyfthishawardability to consistently meet the high standards RECOMMENDATION(S): The Manager recommends that Ken Chavious anaw hided the Finance staff be recognized lthecyearlendingt1991,being GFOA Certificate of Achievem ent for I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: AUGUST 18, 1992 SUBJECT: 1992 NACo AWARDS ---------- - - - - -- - - - - -- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X --------------------------------- ATTACHMENT(S): AWARDS WILL BE INFORMATION CONTACT: MOSES CAREY PRESENTED TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 --5401 Durham - 688 -7331 Mebane - 227 -2031 ----------------------------------------------------------------------- PURPOSE: To recognize County departments that have earned National Association of Counties 1992 Achievement Awards. BACKGROUND: Three Orange County departments have been cited by NACo as recipients of 1992 Achievement Awards. The Planning Department has been recognized for developing "Guidelines for Development in the University Lake Watershed ". The Department of Social Services has been recognized for their program of "Adults & Children Empowered By Support" and the Health Department has been recognized for their Minority AIDS Education Project called "In the Know ". Staff from each department will be present to receive plaques citing the achievements. RECOMMENDATION(S): The Board shall present the awards and recognize departmental staffs for their efforts. S r 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No VIE -A ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 SUBJECT: EMS Strategic Planning Process DEPARTMENT Emergency Management PUBLIC HEARING YES NO k ATTACHMENT(S) Memo from EMS Strategic Plan Steering Committee INFORMATION CONTACT Nick Waters, ext 3030 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report from the steering committee on the progress of the Emergency Medical Services Strategic Planning process. BACKGROUND: Late last summer, County staff members began work with Commissioner Insko and the Medical Director to develop a framework for an outcome- oriented strategic planning process for the delivery of emergency medical services in Orange County. The process began in earnest in January 1992 with a series of meetings involving service deliverers and citizens from all parts of the County. These meetings involved an "environmental scan" of issues affecting service delivery now and others likely to have an impact in the future. Following the environmental scan, seven sub - committees were established to carry out the work of the strategic planning process. The attached report from several members of the steering committee _provides some additional information on progress and direction of the subcommittees. Norm Gustaveson, chair of the steering committee, will make some brief remarks and respond to questions from the Board. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only at this time. F MEMORANDUM TO: Orange County Board of Commissioners FROM: Norm Gustaveson Carol Lorenz Bob Lockwood Hilliard Caldwell Members of the Steering Committee EMS Strategic Planning Committee We are enclosing a brief report on the current status of the Orange County's EMS Strategic Plan. In August, we would like to present our oral report to you: to elaborate on points made in this summary and also to provide an opportunity for you to raise questions about this project. In mid 1991 the Orange County EMS Advisory Council became interested in developing a five year strategic plan for Emergency Medical Services in the County. It was envisioned that this plan would be based on patient outcome goals, and that the attainment of these goals would guide future decisions regarding public education, prevention, process /procedure improvements, and resource allocations. The initial meeting of the planning team was held in September, 1991 with the first working meeting held in January, 1992. About 45 people representing a variety of community agencies attended, along with town and county staff members and a representative of Triangle J Council of Governments. The overall strategic planning process was discussed and agreed to. Our first step was to complete an environmental scan in which we learned about the EMS System as it exists today, EMS and communications technology, and then identified characteristics of the context (Orange County) in which the EMS System exists. Four medical areas emerged as those in which we wish to establish patient outcome goals: Cardiac, Mass Casualty, Trauma, and Pediatrics. It was agreed that subcommittees would be established in each of these four areas to determine the 3 ORANGE COUNTY BOARD OF COMMISSIONERS June 22, 1992 Page Two patient outcome goals and decide what would be needed to reach these goals. All subcommittee recommendations would come together to form the recommendations from the whole plan. The group would then go through a process of looking at current programs /resources, reallocating as necessary, identifying new resources and making specific recommendations. An ongoing assessment and feedback mechanism will be established as part of the strategic plan so that the EMS Advisory Council can track progress on goals and make necessary adjustments /updates to the plan. In addition to the four medical task groups, three important support functions were identified as necessary for the plan. These are: 1) Data -- what is currently available, based in Orange County departments and outside data bases, and what kinds of data are needed. Shirley Marshall has agreed to lead this group. 2) Resources -- identify the personnel, capital, and financial resources that are available to support the EMS system as currently configured; investigate alternatives for financing both current and future EMS operations; and develop recommendations on how to provide funds for the resources needed to operate the EMS system in the future based on the desired program outcomes that will be identified by the medical committees. Hilliard Caldwell will lead this group. 3) Public Information -- The Public Information Committee, including representatives from the four medical areas and other supporting committees, gathers, updates, and maintains current progress of all working groups comprising the EMS Strategic Planning Team. This information is compiled in appropriate format for presentation to interested groups as information or education, depending on the audience to be addressed by a proposed speaker's group. In addition, the committee plans and schedules other public events to provide a citizens' awareness of functions, capabilities, and limitations of the 4 ORANGE COUNTY BOARD OF COMMISSIONERS June 22, 1992 Page Three 9 -1 -1 system, and in particular the superior Emergency Medical System throughout orange County. Typical objectives include, but are not limited to: a county wide safety day with concentrated education efforts through the school system, a rally to train as many citizens as possible in CPR, immediate action principles prior to the arrival of an EMS Squad, and to schedule these events wherever and whenever appropriate in orange County. Bob Lockwood will head this committee. Two medical team leaders have been selected: Keith Herron, Trauma; and Dan Jones, Multi - Casualty. Pediatrics and Cardiac will have leaders in the next few days. Attached, you will find a list of Steering Committee Members (Attachment A) and two (2) charts (Attachment B) illustrating the Strategic Planning Process and interrelation of the general basic task force to the four medical areas. G1 A-, Ac#u NT- A EMS STRATEGIC PLAN STEERING COMMITTEE Norm Gustaveson - Chair Tom Griggsr M.D. - EMS Medical Director Carol Lorenz - Strategic Plan Facilitator - Board of County Commissioners, and Verla Insko Chair of EMS Council - Director of Emergency Management Nick waters Rod Visser - Assistant County Manager Hilliard Caldwell - Resources Committee Leader, and Carrboro Alderman Shirley Marshall - Data Committee Leader Bob Lockwood - Public Information Committee Leader - Multi - Casualty Committee Leader Dan Jones Keith Herron - Trauma Committee Leader To Be Appointed - Pediatrics Committee Leader To Be Appointed - Cardiac Committee Leader Y a d Q � h 7 O c E � O E � H L a� c JI b9 H Q Q TQ Cr �O 07 c 0 ALL ✓� Y'r z, �" -- � H H � O C L Q H fy 0.1 H X h Q N 1r1 � x _ 41 H m .0 V A _O H C i Qi w O H 4A Z7 L4 w h C LJ Eg C: � H 4 Q Q o h O N ii L trl L �• 47 a) E G9 C7 41 coo E O C O Z!� 4S CL. to � O H m � m �J o r adi a) c (06 � � _c Y a d Q � h 7 O c E � O E � H L a� c JI b9 H Q Q TQ Cr �O 07 c 0 ALL ✓� Y'r z, �" -- � H H � O C L Q H fy 0.1 H X h Q N 1r1 � x I a 2z s c� D e 0 7z 2z EE d a a C� Nl7ffiol L L L U V U °CU U V! U C a).� m� ° CE C y W U L o G U L o L L L U V U ORANGE COUNTY Page 1 BOARD OF COMMISSIONERS Action Agenda / �_ ACTION AGENDA ITEM ABSTRACT Item No Meeting Date: August 18, 1992 SUBJECT: Updating of County Fee Schedule - Phase I DEPARTMENT Budget Office PUBLIC HEARING YES NO ------------------------------- ATTACHMENT(S) INFORMATION CONTACT Report - Proposed Fee Increases Sally Kost ext. 2151 for Environmental Health TELEPHONE NUMBER Division Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report on proposed fees for the Environmental Health Division. BACKGROUND: In 1989 the County contracted David M. Griffith and Associates to conduct a comprehensive review of fees in five County departments: Planning, Environmental Health, Land Records, Emergency Services and Recreation and Parks. No comprehensive update to these fees has been made since the DMG study. Staff has begun updating these fees and is presenting in this report Phase I of this update. This phase includes updating the Environmental Health fees. It does not include fees for the Maintenance and Monitoring program, which will be presented to the Board separately. Updates to the Planning and Inspection Fees as well as fees and recommended policy for use of County owned facilities will be presented to the Board in a report next month. Implementation of all of these fees, if approved by the BOCC, are planned to be effective January 1, 1993. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only at this time. m Page 2 PROPOSED FEE INCREASES FOR ENVIRONMENTAL HEALTH DIVISION REPORT TO THE BOARD OF COUNTY COMMISSIONERS AUGUST 18, 1992 BACKGROUND In 1988 -89 the County contracted David M. Griffith and Associates (DMG), a nationwide consulting firm specializing in cost accounting and revenue enhancement studies, to conduct a detailed cost /revenue study of County services. The objectives of this study were to calculate the full cost of providing specific services, compare these costs with the revenues received for these services, and recommend fee levels to recover- the full costs of services when such a fee level was practical. The DMG study focused on five departments; Planning, Environmental Health, Land Records, Emergency Services, and Recreation and Parks. The project did not address those fees established by State General Statute, or fees charged through enterprise funds. The Board of County Commissioners received the DMG report in March, 1989, and adopted many of the recommendations made by DMG. This report presents recommendations to update Environmental Health fees as established in 1989 by the BOCC. Updates for the Planning and Inspection Fees as well as fees and recommended policy for use of County owned facilities will be presented to the Board in a report next month. Fees in the area of Emergency Management Services, including fire safety inspections will also be presented to the Board at a later date. This report does not include the fees for the Maintenance and Monitoring program for septic systems. Annual inspections of septic systems will be a new function for the County, with the exception of the mobile home park inspections which are currently being done. f d� l �i � : [•] �Z•1 �•I�il The recommendations included in this report are based on the 1989 DMG study. The recommendations as shown in Table 2 on page 4 of this report, were derived by indexing the current fee level, as established in 1989, to the rate of overall expenditure increases in the area of Environmental Health. The unit of inspections or units of service were also reviewed to determine if any major Page 3 differences existed. To develop the index, or adjustment factor, the total increase in departmental expenditures combined with the total indirect costs associated with Environmental Health was calculated. As seen in Table 1, for the period 1988 -89 to 1989 -90, the spending increase was 16.48 percent. From 1989 -90 to 1990 -91, the increase was 5.6 percent. When added together, the total compounded two year increase is 22.86 percent. This adjustment factor was then applied to the current fee. For example, the current fee for swimming pool inspections is $40. When the adjustment factor of 22.86 percent is applied to this fee, the new recommended fee is $49. TABLE 1: CALCULATION OF ADJUSTMENT FACTOR FOR INDEXING FEES Because actual expenditures for FY 1991 -92 have not yet been finalized, the last complete fiscal year, 1990 -91 actual expenditures was used. RECOMMENDATION When the current fee schedule was adopted, all but two of the fees were established at a level at or near full cost recovery. One exceptions is soil evaluation, which is on -site inspection to evaluate a parcel of land for suitability of installation of a private sewage disposal system. The estimated average full cost of providing this service is $117. The proposed fee, based on indexing the current fee, is $86. If the Board of Commissioners was to decide on a full cost recovery fee for this service, the additional annual revenue over the recommended fee level would be $14,000. The other fee not established at full cost recovery is testing of water for bacteria. The full cost of taking a water sample, sending to the State laboratory, and notifying the well owner, is estimated to be $25. This fee is recommended to be increased from the current fee of $10 to a fee level of $12. A higher fee is not 88 -89 89 -90 %AGE INCR 90 -91 %AGE INCR TOTAL COMP. INCR Dept. Expenditures 366,455 416,299 13.60% 444,127 6.68% Indirect Costs 45,955 64,079 39.44% 63,134 -1.47% 4 x41Q a$Q. 78:` t6�4896 .67 '�1 5:60 22:86°f. Because actual expenditures for FY 1991 -92 have not yet been finalized, the last complete fiscal year, 1990 -91 actual expenditures was used. RECOMMENDATION When the current fee schedule was adopted, all but two of the fees were established at a level at or near full cost recovery. One exceptions is soil evaluation, which is on -site inspection to evaluate a parcel of land for suitability of installation of a private sewage disposal system. The estimated average full cost of providing this service is $117. The proposed fee, based on indexing the current fee, is $86. If the Board of Commissioners was to decide on a full cost recovery fee for this service, the additional annual revenue over the recommended fee level would be $14,000. The other fee not established at full cost recovery is testing of water for bacteria. The full cost of taking a water sample, sending to the State laboratory, and notifying the well owner, is estimated to be $25. This fee is recommended to be increased from the current fee of $10 to a fee level of $12. A higher fee is not H J W 2 .J H z w 2 z z w m O LL w 0 w C.) cn w w LL w D z w W CV w m Page 4 U U 00 m m T T tD N O O N CL C d cc cc y, (D O O m co z z Cn a" Y 0) a) E LL w z w o z J ❑ w T co r w M r 0 N m 00 W CA � CD G7 N N Cr1 1- m m m m m O f� LA CA t Q m T O CJ7 N O N V N N O to O N w ID•4;: ¢ z f- C6 N ,- N i w r c J w Co; ¢ 7 69:: �- w O m H LU O .- CO 00 LO M It h N co LO w m m m It co to :co: J r tp tp O. t0 to CV N LL7 m n co CD cl i' W c° m N CD LO CC) r CV N r r U) m r r Q7 O >'. r- r r N N t0:: H w % LC > W tD r m lqr N LO N CO) O C LA N to tD LO w m O N O N O O N w 4 w N 4., Im N N r N m W T- r N m LL? tD' _ Z N LL O w to 00 N N NCp) N N Ln m m m Lo O m W Cp r CO to to It 1► r N N N V N V w a0. OLL Q 4 �•• O (� O CO CO 4 0 0 0 0 4 0 U7 O O `z Lo in in v to r N N M N It Q w i f m LL D U m a c E w a) c a E o �. o G o) E m c '• N *' V1 s C c CL o �, o CL '= °CUC CIS cC7�EE0) E o E to CL ae m w a`� U q� E o voi CL -� a`x 0 o a CL o n. 0 a m o c Q CL o .0 CO ,% ¢ w to o o cd .. -. a+ oa0 W a ma E° .a Cd o�a� C c o m �c�¢dctto�NO�a� o =c dc'WIco C) - y LO 8 � m to o «, o, a ��rn c°na`Twc°i����mc�aw� Page 4 Page 5 recommended so as to not discourage citizens from requesting testing of any suspected drinking water source. Two other fees are included in the recommended fees which have been adopted by the Health Board but not by the Board of Commissioners. These include Chemical Water Sample (which is recommended at the same level as the bacteriological water sample with the same rationale for the recommendation) and Pesticide/ Petroleum Water Sample. Each of these fees was adopted by the Board of Health at a rate consistent with the current fee structure. The total estimated annual increased revenue from Environmental Health fees as recommended is estimated to be just under $32,000. This estimate may perhaps be low, in that it is based on the units of service provided in 1990 -91. The recent upturn in building activity will likely increase the amount of actual revenue. A complete description of each of the services as outlined in Table 2 is included in the Appendix. COMPARISON TO SURROUNDING COUNTIES The fees for each of the surrounding counties, including Alamance, Caswell, Chatham, Durham, Person and Wake are shown in Table 3. In some cases, such as operations permit in Durham County, or swimming pool inspections in Wake County, the scope of the inspections in these counties is different than the service provided in Orange County, making a direct comparison less meaningful. As can be seen, although the fees vary from county to county, the fees as proposed in this report are in line with those fees charged by other counties. 0 W U W N J W J H W Z �i. Z W O U m W W LL W a Q a Q� V W J m H O LLI $ w ° $ o°� o °a °0 °o o° o° $ °o o° o° C7 6 z O 69 U Q Q m t�D cNp cP E9 n E9 cV i+s N i+9 y7 th 0 cr a o W L ww V U (3 d Ct Q8 I- co 4 CD O v O o o + + o o a° o 0 U O fA 0 O O C i9 6Q9 N E9 t9 69 W C)�e w W VU W °o a O c°c coo �` N " r � ° N cQv °o M m Q_7 eN� fA fV (gyp U) N E9 N H3 nj 4% I� (9 u3 !fl 63 W W cc x U C! U C ¢ O td lQ ° Q U) lLo O O Q �Z a O O .'. r Q n CV N f� aD CCi CV Q 6 co �69 z CIO Z 0 ° ° ° ° o°, o c $ CD °0 w 4' i': U Q Ol w r fA Y 6N9 r r 6�9 r 64 Ln 69 {A 69 r r dN3 C Ln 69 69 0 0 a LO a o o a ua a W) kn 40 40 40 40 19 r2 3i'!ii:' LU W cc 7 a a 0 0 0 0 o a U :: 69 c Lo 0 LQ c Ff3 w cm 3 C? co r 63 69 � E9 * W) LO 1°A °A W) C 0 O O 4 c Erg CV CY E69 CV H N b9 C 69 O 669 c 40 ' yg yj w 2 » 7 z 0 0 o 0 0 a N 69 es 669 ui 69 vs yi vs E9 zDOw Z �OZ H�zw W 0 -iZ } 1!�zJz LU s: w 0 J Q Q �0 j a Q w00�w�w�wwoaa;00 C 7 a a a j t n O j W 00 00. j C.)2:) �mJwacia �Om��mm�wJw VwawgWCal) ziwc a��� war 150Zan�arA�(IJmZ�w ac w.rw w E a �u U D O a 3? m v a w? Q a 0 v a Page 6 m 0 cc a y u7 � J � O v cc W CL W J m H rU H N CD LL. � m V t p w a °10 .2 m c m m w y o �s� . m c V •� m=Q o o 0 Lu o m ¢ c a M CL 69 O 7 V 8 ooC 0, c Y CD ftl A C LL U4c L2�i + * + 3 Page 7 APPENDIX: DESCRIPTION OF SERVICES SOIL EVALUATION - SEWAGE This activity includes an on -site inspection to evaluate a parcel of land for suitability of installation of a private sewage disposal system. The evaluation includes soil borings to determine the permeability of the soil. PRELIMINARY SOIL EVALUATION This activity includes an on -site inspection of a tract of land to determine the general suitability of the tract for development of subdivisions, mobile home parks, shopping centers, etc., utilizing on -site sewage disposal system for waste disposal. IMPROVEMENT PERMIT INSPECTION This activity includes an on -site visit to a parcel of land to issue a permit for construction of a new sewage system. Included in this permit is the tank capacity, amount of drain line, and location of system on the parcel of land. CERTIFICATION OF COMPLETION This activity includes an on -site visit to inspect a septic tank system to ensure that the system is installed in accordance with the improvement permit issued for the parcel of land. OPERATIONAL PERMIT This activity includes the initial inspection and approval of a septic tank system that requires a special design feature such as a pump system. WELL INSTALLATION - GROUTING This activity includes inspection of a well as the grout is being poured. BACTERIOLOGICAL WATER SAMPLES This activity includes the collection of water samples from wells that meet all rules to ensure the supply is safe for human consumption. OTHER WATER SAMPLES (including chemical, pesticide and petroleum) This activity includes the collection of water samples for "analysis other than bacteriological." Page 8 EXISTING WELL INSPECTION This activity includes the inspection of existing wells for compliance with rules, and for certifying to loaning institutions. WATER SUPPLY APPROVAL This activity includes the approval of new wells which meet construction, location, and quality standards. INSPECTION EXISTING SYSTEM This activity includes the inspection of existing septic tank systems for the purpose of certifying to loaning agencies that the system is operating properly. MOBILE HOME CONNECTION This activity includes written authorization for the connection of a mobile home to a septic tank system in a mobile home park. SWIMMING POOL INSPECTION This activity includes the routine inspection of swimming pools to see that the pools are maintained at a level that will protect the user. .a ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: AUGUST 18, 1992 SUBJECT: OWASA QUARTERLY REPORT DEPARTMENT: COUNTY COMMISSIONERS ATTACHMENT(S): YES - REPORT I Action Agenda Item No. V —C-_ PUBLIC HEARING YES: NO: X INFORMATION CONTACT: MOSES CAREY,JR. TELEPHONE NUMBER Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane -- 227 -2031 PURPOSE: To report to the County Commissioners on OWASA activities. BACKGROUND: During the Goal Setting Retreat in December, 1990, the Board of Commissioners requested that the OWASA Board of Directors be asked to submit a quarterly report to the County Commissioners. This report will help the County Commissioners identify any areas or issues that may have policy implications for the County. The report has been included as an attachment. A representative from the OWASA Board of Directors will be present to answer any questions the Board may have. RECOMMENDATION(S): Accept the report as information. 4 AO 2 • REPORT TO THE ORANGE COUNTY BOARD OF COMMISSIONERS AUGUST 18, 1992 FY 93 Bud et The new budget recently adopted by the Board of Directors anticipates FY 93 operating revenues of $11.7 million dollars. Expenditures for operations, debt repayment, and capital facilities total $15.3 million dollars. The Authority will spend $3.6 million from capital reserve funds. Total operating expenses are budgeted at $6.9 million, with an additional $2.2 million for debt service. Including income from availability fees and interest earned on mandatory reserve accounts, the Authority will expend $6.2 million dollars on capital improvements projects during FY 93. A summary of the capital program is included as information under separate cover. In order to keep up with rising operating costs and to provide additional field staff for improved sewer line maintenance, the Board adopted a rate increase of 4 percent, effective November 1. Capital project needs during the 5 -year CIB period total approximately $30 million dollars, and include major expenditures for the water and wastewater treatment plants, University Lake Dam improvements, and the Bolin and Booker Creek sewer interceptors. During the Board's budget and rate deliberations, staff presented financial forecasts on capital improvement costs indicating the need for recurring annual rate increases of 6 percent to raise the equity funding and debt service for a proposed $5 million bond issue. Cane Creek Recreation Area The Cane Creek Recreation facilities are under construction and scheduled for completion by mid - October. The lake contains a large number of healthy bass and other species ready for excellent fishing by the public. In developing this project, we've had the experience of navigating Orange County's development review process. I'm pleased to say that OWASA staff reports have been positive, and that County staff have cooperated with OWASA in every way possible. We look forward to opening the Cane Creek recreation facilities this Fall. R • �1 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V/TLr- -0-- ACTION AGENDA ITEM ABSTRACT Meeting Date: AUGUST 18, 1992 SUBJECT: OWASA QUARTERLY REPORT ------ - - - - -- ------------ .. - -.. -- ------- ------------------------- -- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X --------------------------- - - - --- ---------------------------------- ATTACHMENT(S): YES - REPORT INFORMATION CONTACT: MOSES CAREY,JR. TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane - 227 -2031 ----------------------------------------------------------------------- PURPOSE: To report to the County Commissioners on OWASA activities. BACKGROUND: During the Goal Setting Retreat in December, 1990, the Board of Commissioners requested that the OWASA Board of Directors be asked to submit a quarterly report to the County Commissioners. This report will help the County Commissioners identify any areas or issues that may have policy implications for the County. The report has been included as an attachment. A representative from the OWASA Board of Directors will be present to answer any questions the Board may have. RECOMMSNDATION(S): Accept the report as information. 2 REPORT TO THE ORANGE COUNTY BOARD OF COMMISSIONERS AUGUST 18, 1992 FY 93 Budget. The new budget recently adopted by the Board of Directors anticipates FY 93 operating revenues of $11.7 million dollars. Expenditures for operations, debt repayment, and capital facilities total $15.3 million dollars. The Authority will spend $3.6 million from capital reserve funds.. Total operating expenses are budgeted at $6.9 million, with an additional $2.2 million for debt service. Including income from availability fees and interest earned on mandatory reserve accounts, the Authority will expend $6.2 million dollars on capital improvements projects during FY 93. A summary of the capital program is included as information under separate cover. In order to keep up with rising operating costs and to provide additional field staff for improved sewer line maintenance, the Board adopted a rate increase of 4 percent, effective November 1. Capital project needs during the 5 -year CIB period total approximately $30 million dollars, and include major expenditures for the water and wastewater treatment plants, University Lake Dam improvements, and the Bolin and Booker Creek sewer interceptors. During the Board's budget and rate deliberations, staff presented financial forecasts on capital improvement costs indicating the need for recurring annual rate increases of 6 percent to raise the equity funding and debt service for a proposed $5 million bond issue. Cane Creek Recreation Area The Cane Creek Recreation facilities are under construction and scheduled for completion by mid- October. The lake contains a large number of healthy bass and other species ready for excellent fishing by the public. In developing this project, we've had the experience of navigating Orange County's development review process. I'm pleased to say that OWASA staff reports have been positive, and that County staff have cooperated with OWASA in every way possible. We look forward to opening the Cane Creek recreation facilities this Fall. .R I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. SUBJECT: OWASA QUARTERLY Meeting AUGUST 18, 1992 ------------------------------- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARINGYES: -- - - - - -- --- - - - - -- _ NO: X ATTACHMENT(S): YES m REPORT INFORMATION` CONTACT: MOSES CAREY,JR. TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 ----------------------------- Mebane - 227 -2031 - PURPOSE: To report tothe County Commissioners on OWASA activities- BACKGROUND: During the Goal Setting Retreat in December, 1990, the Board of Commissioners requested that the OWASA Board of Directors be asked to submit a quarterly report to the County Commissioners. This report will help the County Commissioners identify any areas or issues that may have policy implications for the County. The report has been included as an attachment. A representative from the OWASA Board of Directors will be present to answer any questions the Board may have. RECOMMENDATION(8): Accept the report as information. 2 REPORT TO THE ORANGE COUNTY BOARD OF COMMISSIONERS AUGUST 18, 1992 FY 93 Bud et The new budget recently adopted by the Board of Directors anticipates FY 93 operating revenues of $11.7 million dollars. Expenditures for operations, debt repayment, and capital facilities total $15.3 million dollars. The Authority will spend $3.6 million from capital reserve funds. Total operating expenses are budgeted at $6.9 million, with an additional $2.2 million for debt service. Including income from availability fees and interest earned on mandatory reserve accounts, the Authority will expend $6.2 million dollars on capital improvements projects during FY 93. A summary of the capital program is included as information under separate cover. In order to keep up with rising operating costs and to provide additional field staff for improved sewer line maintenance, the Board adopted a rate increase of 4 percent, effective November 1. Capital project needs during the 5 -year CIB period total approximately $30 million dollars, and include major expenditures for the water and wastewater treatment plants, University Lake Dam improvements, and the Bolin and Booker Creek sewer interceptors. During the Board's budget and rate deliberations, staff presented financial forecasts on capital improvement costs indicating the need for recurring annual rate increases of 6 percent to raise the equity funding and debt service for a proposed $5 million bond issue. Cane Creek Recreation Area The Cane Creek Recreation facilities are under construction and scheduled for completion by mid - October. The lake contains a large number of healthy bass and other species ready for excellent fishing by the public. In developing this project, we've had the experience of navigating Orange County's development review process. I'm pleased to say that OWASA staff reports have been positive, and that County staff have cooperated with OWASA in every way possible. We look forward to opening the Cane Creek recreation facilities this Fall. u Report to Orange County Commissioners August 18, 1992 Page 2 Watershed Protection Preparations are underway for our Cane Creek watershed study later in the year. The Board has instructed staff to develop a scope of work and to solicit comments from a broad range of interested parties. Present plans are to convene three advisory groups: a Technical Advisory Committee made up of local staff and technical experts; a Local Government Liaison Committee including appointees from the elected bodies; and, a Citizens Committee of property owners, OWASA customers, and other community interest groups. Melva Okun has been appointed to replace Jimmy Wallace as the Board of Directors' principle contact for this initiative. I clearly recall Commissioner Willhoit's 1989 visit to an OWASA Board meeting to encourage a long term commitment to buy land for watershed protection. In response, we budgeted $100,000 during each of the past three years for critical land acquisition, and recently increased that amount in our Capital Improvements Budget to $200,000 for each of the next 5 years. I reported last Spring that we had purchased a total of 81 acres of Cane Creek watershed land, and secured conservation easements on 25 more during the last fiscal year. I'm pleased to announce the Board's recent decision to purchase another 27 -acre tract adjoining the Cane Creek Reservoir, where we hope to acquire a buffer at least as broad as the one around University Lake. A general map of land owned by OWASA or the University in the two watersheds is included for your information. Additional details are available should you need them. Assisting Lower Income Families Obtain Water and Sewer Service The Board of Directors is keenly aware of the cost to property owners of obtaining new water and sewer service. These costs can be especially acute in situations when service must be extended to already developed property. Recent staff analyses have indicated typical costs of extending sewer service alone to be in the range of $7,000 to $8,000 per lot. Recognizing that the Authority is prohibited from providing free service or subsidies to any customers, I 3 4 Report to Orange County Commissioners August 18, 1992 Page 3 have invited representatives from both the Carrboro Board of Aldermen and Chapel Hill Town Council to join OWASA in exploring ways to make water and sewer service more affordable for lower and moderate income property owners. I'd like to take this opportunity to invite you to participate in these discussions as well. Please let me or the OWASA staff know if you need further information on these or any other subjects. ORANGE WATER AND SEWER AUTHORITY CAPITAL IMPROVEMENTS PROGRAM FISCAL YEARS 1993 - 2007 INCLUDING FIVE -YEAR CAPITAL IMPROVEMENTS BUDGET FISCAL YEARS 1993 - 1997 INFORMATION PREPARED FOR ORANGE COUNTY BOARD OF COMMISSIONERS JULY 319 1992 6. ORANGE WATER AND SEWER AUTHORITY CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1993 - 2007 INCLUDING FIVE YEAR CAPITAL IMPROVEMENTS BUDGET FISCAL YEARS 1993 - 1997 Budget Summary Page 15 Year Capital Improvements Program 1 5 Year Capital Improvements Budget 2 Priority Rankings for FY 93 Projects 3 Five Year Capital Improvements Budget Project Descriptions 5 Fifteen Year Capital Improvements Program Budget Summary Tables 13 Water and Sewer Demand Trends, FY 1977 - 97 Monthly and Annual. Average Water Sales 25 1 -Day Peak Demand 26 3 -Day Peak Demand 27 Wastewater Flow 28 I 7 — 1 — 0 rl- O S O S a S o C S O O 0 O a a Q <J }. h W U) N U) O o a O M co N O N 0 O LL v � H 01 P- �► ~ 0 U] Cl) O co O u7 N Cl) in r• °° 0 °a_ o a $$ 0 S 0 a S O o O S 0 0. o p O S C) (h 0) o (P un w (D N r` (0 Q 1If N P- In CC C%j 0 T r• C"! to N in C N N 0 r Q d LL N >.O Z o S 0 o o v o co O C v V) (D °M Cl) m C g O p ti j c? v v of r. n N v C C a LL LO to 0 N U, r C'; N °Q CU z b9 J o 0 °o p O v a 0 ° 0 o ¢ w 1 a o_ 0 0 0 ui _ rn %n U r p O N ° 7 Co O N lD ~ O N a M1 O Ln m ll ti _ O CV v l0 N CA 0 Tr .. b9 b9 b9 O z 0) o v o O o S 0 0 ° Q voco 8 O O m O N 0- ti O 0 0 O ° 0 rn Cl) 0 O at ua ui N N N Ln Q w 0 o ° O -0 0 O 0 0 °S o S 0 0 0000 S °a 0 CC v O I N o_ S 0 o o & v to o to CL z rn a v $ � r0i N L, F C4 U) ( z �69 C) rn 0 O S ° S 000 0 0 Z r 1 0 0 0 O 0 0 co Q W Q ¢ v 0 o O rl- 0 ui (A o U1 ti u0) S Lr N Lar1 r- F.. 01 V) b9 r 64 � 409 W w a < c o a S ° 0 0 o o °° o 0 000° ° w ° 0 0 0 0 0 o O o O Ch O a Lr C7 N G 0 i0 0 O V N a 0 rr z w 0) Cl) b9 01 co 0 C I 5 w Cr1 O O O O a ° O $ O O O O O O O O S O S 0000 C O O O Q LL O o O O O O ?y ON1 Of O c0 N N U) N 0 f• 0 N O (• V 0 n lND � N (ND W N b9 U7 � b9 Z W U CL Q z Z Q ° ¢ ° ¢ cr vOi V 0 z ¢ cc w C7 O z CW7 z O F ¢ �- z a G Z D N ¢ ¢ r O U W Or O - a F- z p p LL J cn Z a N U) J O ¢ Q W. 0O a ¢ w ►- w r = a m U w p OWL) cn r w ¢� F- LL r zN OZ mU 0� cr w w w < � ¢ � 0 w '� m CL o U � � T r cr am HU W W Q o (o CL0 r w co wrr �� r0 r � a U cwoOu� Z Z LUQ Q ¢ �- Z Z ¢ �� 0 ¢ U) W E O CL w 0 g Q J 0 (L' 1 LL lL �O r O < = X m I--'Z O d U a W (� � CL Q CO U W LL 0 2 _ LL — 1 — 5 -YEAR CAPITAL IMPROVEMENTS. BUDGET ORANGE WATER AND SEWER AUTHORITY FISCAL YEAR ENDING JUNE 30 PROJECT 1993 1994 1995 1996 1997 A -1 CANE CREEK RESERVOIR (RECREATION) A -la CANE CREEK RESERVOIR (OPERATIONS) A -2 UNIVERSITY LAKE DAM IMPROVEMENTS A -3 JORDAN LAKE INTAKE A -4 STONE QUARRY ACQUISITION A -5 WATERSHED PRESERVATION C--1 WATER PLANT UPGRADE, EXPANSION D -2 SMITH LEVEL ROAD BOOSTER PUMP E -1 0.5 MILLION GAL TANK 15 -501 SOUTH E -2 1,0 M GAL TANK NORTH PRESSURE DISTRICT E -4 1.0 MILLION GAL TANK NEAR CAMERON AVE F -1 24' LINE, S. COLUMBIA/MANNING, PHASE II F -3 12" LINE, N. GREENSBORO (MAIN /ESTES) F -6 12' LINE, AIRPORT RD (STATESIDE/RIGGSBEE) F -7 16' LINE, ESTES DR (FRANKLIN/US 15 -501) F--10 12" LINE, 15 -501 SOUTH TO WATER TANK SITE F -13 12 "LINE, NC 54 (BURNING TREE/LAUREL PKY) F -14 12" LINE, US 15 -501 BYPASS F -15 WATER LINE REHAB, REPLACEMENT PROJECTS F--17 12" WATER LINE. NC 54 BYPASS F -18 12' LINE, SMITH LEVEL RD BRIDGE F -19 12' LINE, WEAVER DAIRY (SEDGEFIELD /CHESLEY) F -20 8' LINE, US 15 -501 SERVICE RD F -21 12" LINE, AIRPORT RD (WESTMINSTER/W,DAIRY) F--24 REINFORCMENT PROJECTS (PER PITOMETER) G -1 BOLIN CR. INTRCEPTOR (FRANKLIN/AIRPORT RD) G -6 RIGGSBEE PUMP STATION PHASEOUT G -9 BOOKER CREEK INTERCEPTOR G -14 SEWER LINE REHAB PROJECTS G -16 FINLEY FOREST PUMP STATION PHASEOUT G -18 MT BOLUS SEWER ASSESSMENT PROJECT G -19 GLEN HEIGHTS ASSESSMENT PROJECT G -20 LITTLE CREEK/GLEN LENNOX IMPROVEMENTS G -22 SHERWOOD FOREST ASSESSMENT PROJECT G -23 SPECIAL CTC SEWER PROJECTS G -24 FLOW MONITORING H--1 LIFT STATION PUMP REPLACEMENT H -2 EASTOWNE PUMP STATION EXPANSION H -3 HERITAGE HILLS FORCE MAIN REPLACEMENT H -4 ROGERSON DRIVE FORCE MAIN REPLACEMENT H -5 LLOYD ST FORCE MAIN REPLACEMENT H -6 ROGERSON OR PUMP STATION IMPROVEMENT 1 -1 AGRICULTURAL NUTRIENTS RECYCLING SITES 1 -3 MASON FARM TREATMENT PLANT EXPANSION J -2 OPERATIONS CENTER, PHASE 2 TOTAL COSTS: REV 5,2192 S -YEAR BUDGET TOTAL $315.000 $50,000 $0 SO $0 $365,000 35,000 21,000 23,000 0 0 79,000 850,000 0 0 0 0 850,000 35,000 29,000 37,000 0 0 101,000 35,000 35,000 35,000 35,000 35,000 175,000 330,000 205,000 205,000 205,000 205,000 1,150,000 225,000 1,441,000 1,441,000 0 0 3,107,000 70,000 0 0 0 0 70,000 0 0 0 0 124,000 124,000 0 0 0 0 54,000 54,000 250,000 135,000 1,900,000 0 0 2,285,000 0 0 0 0 123,000 123,000 0 0 331,000 0 0 331,000 0 0 92,000 0 0 92,000 0 0 380,000 0 0 380,000 0. 0 0 0 1,120,000 1,120,000 200,000 0 0 0 0 200,000 315,000 0 0 0 0 315,000 143,000 153,000 164,000 175,000 187,000 822,000 108,000 0 0 0 0 108,000 23,000 0 0 0 0 23,000 10,000 0 0 0 0 10,000 0 0 0 0 22,000 22,000 0 0 0 0 120,000 120,000 0 100,000 100,000 400,000 400,000 1,000,000 1,176,000 0 0 0 0 1,176.000 25,000 0 0 0 0 25,000 110,000 957,000 0 0 0 1,067,000 188,000 201,000 215,000 230,000 246,000 1,080,000 5,000 0 0 0 71,000 76,000 356,000 0 0 0 0 356,000 150,000 310,000 0 0 0 460,000 0 260,000 0 0 0 260,000 0 0 490,000 - 0 0 490,000 200,000 200,000 200,000 200,000 200,000 1,000,000 50,000 50,000 ' - 0 0 0 100,000 20,000 8,000 8,000 41,000 13,000 90,000 0 0 0 0 122,000 122,000 0 0 0 0 379,000 379,000 681,000 526,000 0 0 0 1,207,000 0 0 0 0 72,000 72,000 0 334,000 0 0 0 334,000 245,000 135,000 135,000 0 0 515,000 395,000 450,000 1,000,000 5,300,000 2,000,000 9,145,000 75,000 0 0 0 0 75,000 $6,620,000 S5, 600, 000 $6, 756, 000 $6,586,000 $5,493,000 $31,055,000 2 PROPOSED PRIORITY LEVELS FOR FY 93 CAPITAL PROJECTS ORANGE WATER AND SEWER AUTHORITY REV SMIN2 A -la A -3 A -5 F -14 F -17 F -18 1 -1 A -1 A -2 A -4 F -19 H -4 1 -3 G-1 D -2 F -13 G -1 G -9 G -14 G -24 H -1 A -5 E -4 F -15 G -6 G -18 1 -1 J -2 G -18 G -19 G -23 LEVEL I: CURRENTLY UNDER CONTRACT FY 93 FY 93 FY 93 FY 93 FY 93 FY 93 TOTAL PRIOR ALLOC.' ADDITIONAL TOTAL CANE CREEK RESERVOIR (OPERATIONS) 37,000 (2,000) 35,000 JORDAN LAKE INTAKE 30,000 5,000 35'000 WATERSHED PRESERVATION (CONTRACT ONLY) 60,000 0 60.000 12' UNE, US 15 -501 BYPASS 315,000 • 0 315,000 12' WATER UNE, NC 54 BYPASS 108,000 • 0 108,000 12' UNE, SMITH LEVEL RD BRIDGE 23,000 • 0 23,000 AGR, NUTRIENTS RECYCUNG SITES (CONTRACT) 110,000 0 110,000 TOTAL LEVEL 1: =683.000 $3.000 $686,000 LEVEL II: CONTRACTS PENDING OR OTHER COMMITMENT FY 93 FY 03 FY 03 PRIOR ALLOC' ADDITIONAL TOTAL CANE CREEK RESERVOIR (RECREATION) 315,000 • 0 315,000 UNIVERSITY LAKE DAM IMPROVEMENTS 850,000 0 850,000 STONE QUARRY ACQUISITION 35,000 0 35.000 12' UNE, WEAVER DAIRY (SEDGERELD /CHESLEY) 10,000 • 0 10.000 ROGERSON DRIVE FORCE MAIN REPLACEMENT 106,000' 575,000 681,000 MASON FARM TREATMENT PLANT EXPANSION 714,000' (319,000 ) 395,000 TOTAL LEVEL II: $2,030.000 $256.000 $2286,000 LEVEL III: ESSENTIAL FOR BASIC SERVICE LEVEL IV: SYSTEM INTEGRITY, ORDERLY DEVELOPMENT FY 93 FY 93 FY 93 PRIOR ALLOC.' ADDITIONAL TOTAL WATER PLANT UPGRADE, EXPANSION 1.451,000' (1226,000) 225,000 SMITH LEVEL ROAD BOOSTER PUMP 70.000 " 0 70,000 12' UNE, NC 54 (BURNING TREEILAUREL PKY) 200.000 0 200,000 BOUN CR.INTRCEPTOR (FRANKLIN/AIRPORT RD) 0 1,176,000 1,176,000 BOOKER CREEK INTERCEPTOR 894,000 • (784,000) 110,000 SEWER UNE REHAB PROJECTS 162,000 26,000 188,000 SEWER FLOW MONITORING 0 50,000 50,000 UFT STATION PUMP REPLACEMENT 6,000 14,000 20,000 TOTAL LEVEL 111: $2,783,000 ($744,000) $2.039.000 LEVEL IV: SYSTEM INTEGRITY, ORDERLY DEVELOPMENT LEVEL V: DESIRABLE FOR SYSTEM AND COMMUNITY FY 93 FY 93 FY 93 PRIOR ALLOC.' ADDITIONAL TOTAL WATERSHED PRESERVATION (NON - CONTRACT) 145.000' 125,000 270,000 1.0 MILLION GAL TANK NEAR CAMERON AVE 285,000' (35,000) 250,000 WATER UNE REHAB. REPLACEMENT PROJECTS 96,000 47,000 143,000 RIGGSBEE PUMP STATION PHASEOUT 0 25,000 25,000 FINLEY FOREST PUMP STATION PHASEOUT 0 5,000 5.000 AGR. NUTRIENTS RECYCLING SITES (NON - CONTRACT) 21,000' 114,000 135,000 OPERATIONS CENTER, PHASE 2 0 75,000 75,000 TOTAL LEVEL IV: $547,000 $356.000 $903.000 LEVEL V: DESIRABLE FOR SYSTEM AND COMMUNITY GRAND TOTAL, FY 93 $6,489,000 $131,000 $6,620,000 ' `FY 93 PRIOR ALLOC' INCLUDES CARRYOVER FROM FY 92 APPROPRIATIONS - 3 - 9 FY 93 FY 93 FY 93 PRIOR ALLOC.' ADDITIONAL TOTAL MT BOLUS SEWER ASSESSMENT PROJECT 214,000 ` 142,000 356,000 GLEN HEIGHTS SEWER ASSESSMENT PROJECT 232.000' (82.000) 150,000 SPECIAL CTC SEWER PROJECTS (EXTERNAL FUNDING) 0 200,000 200,000 TOTAL LEVEL V: $446,000 $260.000 $706.000 GRAND TOTAL, FY 93 $6,489,000 $131,000 $6,620,000 ' `FY 93 PRIOR ALLOC' INCLUDES CARRYOVER FROM FY 92 APPROPRIATIONS - 3 - 9 ORANGE WATER AND SEWER AUTHORITY 5 -YEAR CAPITAL IMPROVEMENTS BUDGET 1993 -1997 PROJECT DESCRIPTIONS A. RAW WATER SUPPLIES A -1. Cane Creek Reservoir (Recreation) - Design and construction of recreation facilities at Cane Creek Reservoir: parking, picnicking, boat rental, concessions, and restrooms; office and maintenance facilities to support OWASA field activities at dam and reservoir, oversight of surrounding OWASA lands, and general surveillance of watershed activity. Future work will be programmed to remodel the existing Stanford House, remove existing metal building, construct playground and provide additional landscaping. A- 1a.Cane Creek Reservoir (Operations) - Installation of fencing on OWASA property at locations.where unauthorized public entry poses ongoing risks to the reservoir's water quality integrity and /or compromises the Authority's liability for public safety at Cane Creek. Fencing to be installed only where other security measures are inadequate. A -2. University Lake Dam Improvements concrete dam and reconstruction of spillway in compliance with federal Current standards require the passa than that for which the dam was des University Lake the design storm is hour period. Reinforcement of existing earth - filled emergency dam safety regulations. ge of a larger storm flow igned in 1932. For 9.6 inches of rain in a 24- A -3. Jordan Lake Intake —Final installments on purchase of 125 acres of land adjacent to Jordan Lake in Chatham County. OWASA holds a Level II storage allocation of 10 million gallons per day. Corps of Engineers Master Plan must be formally revised in order to preserve long term water supply options at this location. Preliminary engineering study of intake siting /design has been completed to support such revision. A -4. Stone Quarry Ac uisition - Pending a positive response to Martin - Marietta's request to expand the American Stone Quarry west of Carrboro, OWASA will begin making installment payments on buffer lands pursuant to an agreement that will conclude with the transfer to OWASA of a 3- billion gallon reservoir (quarry pit) around the year 2030. A -5. Watershed Preservation -- Cane Creek watershed study to be conducted during FY 1993. Funding is also provided for critical land acquisition and agricultural cost - sharing at an annual level of $205,000 per year. - 5 - 10 ) I B. RAW WATER TRANSN11SSION (No projects programmed during the 5 -year CIB period.) C. WATER FILTRATION C -1. Water Plant Up rade and Expansion - The Jones Ferry Road Filtration Plant will be expanded from its present capacity of 12.5 to 15 million gallons per day (mgd). Peak day demand for treated water exceeded 11.5 mgd during 1991. Additional capacity will be provided with the construction of new filters, and will allow the progressive upgrade and improvement of existing filters. D. FINISHED WATER PUMPING D--2. Smith Level Road Booster Pum - Construction of a finished water booster pump station along smith Level Road near Dogwood Acres will improve fire flows and water pressure in the southern portion of OWASA's service area, especially in Heritage Hills. E. FINISHED WATER STORAGE E -1. 0.5 Million Gallon Tank Near Smith Level Road and U.S. 15 -501 - Design of a new elevated storage tank at OWASA's 5.1 -acre site near Starpoint. It is expected that additional storage capacity will be needed to provide adequate flows and pressures under the range of demand conditions associated with Chapel Hill's Small Area Plan for this vicinity. Timing and scope of the project may be modified per recommendations of an engineering analysis now underway of OWASA's water distribution system. E -2. 1.0 Million Gallon Tank in Northern Pressure District - Property acquisition for an additional storage tank site needed to provide adequate flows and pressures for development anticipated in urban transition (northern) areas designated by Carrboro and Chapel Hill. Timing and scope of this project may be modified per recommendations of the distribution system analysis now underway. E -4. 1.0 Million Gallon Tank in Cameron Avenue vicinity - Property acquisition, design, and construction of new elevated tank to replace the existing undersized structure at Wilson Court. Additional capacity is needed to provide adequate flows and pressures to support continued development of the UNC Central Campus. As with the other proposed storage tanks, the timing and scope of this project may be modified by results of the soon to be completed distribution system analysis. 12 .• F. WATER TRANSMISSION AND DISTRIBUTION LINES F -1. South Columbia to manning Drive Phase II - Design of approximately 5,000 feet of 24 -inch ductile iron water main from the intersection of Cameron Avenue and Columbia Street to the elevated storage tank near the hospital on Manning Drive. The timing, scope, and route of this major project may be modified by results of the distribution system analysis now underway. F -3. North Greensboro from Main Street in Carrboro to Estes Drive Extension - Construction of approximately 3,000 feet of 12- inch ductile iron water main will reinforce the distribution system by paralleling the existing 6 -inch line. F -6. Air ort Road from Stateside Drive to Rig sbee Mobile Home Park - Construction of approximately 1,300 feet of 12 -inch ductile iron main will reinforce the distribution system by providing a service loop between existing lines in the 740 -fot pressure district. Work to be coordinated with NCDOT wideninog of Airport Road. F -7. Estes Drive from East Franklin to 15 -501 ByRass - Construction of approximately 3,100 feet of 16 -inch ductile iron main will help optimize flows from the Manning Drive and Nunn Mountain storage tanks to high demand service sectors. Associated improvements will enable better control of excessive water pressure at lower elevations in the distribution system. F -10. U.S. 15 -501 South from Culbreth Road to Proposed Southern Tank Site Near Star point -- Design and construction of approximately 12,000 feet of 12 -inch ductile iron transmission main to provide improved fire flows and pressures in the southern service area. In addition to serving the proposed storage tank near Starpoint, this line will improve overall system reliability by creating a major loop in the distribution system. As with several other projects, timing and scope may be modified per recommendations of the system analysis now underway. F -13. NC 54 East from Burning-Tree Drive to Laurel Hill Parkway - Design and construction of approximately 4,600 feet of 12 -inch ductile iron line will increase flows and pressure to areas recently annexed by Chapel Hill and to projects underway near the Friday Center. Additionally, this main will allow larger water transfers between the OWASA and Durham systems during periods of emergency need. - 7 - T3 F -14. U.S. 15 -501 Bypass - Installation of new 12 -inch water mains in conjunction with the NCDOT Bypass project will improve service reliability by replacing older asbestos - concrete pipes, and will provide for the orderly installation of future water mains. F -15. Water Line Rehabilitation and Replacement Projects - OWASA crews routinely replace or repair existing water lines that have exceeded their useful service life. These projects typically include upgrading undersized or leaking lines, help reduce repair incidents, and improve overall service reliability. F -17. U.S. 54 Bypass - Installation of new 12 -inch water mains in conjunction with the NCDOT 54- -Bypass project will improve service reliability, and provide for the orderly installation of future water mains. F -18. Smith Level Road Bridge Improvement - (This project is a complementary component of F -17, described above.) F -19. Weaver Dairy Road from Sed efield Drive to Chesley Subdivision - Installation of a pressure station near Weaver Dairy and Sunrise Roads will eliminate dead ends in the distribution system, and provide an interconnection between the 640- and 740- -foot pressure zones. F--20. U.S. 15 -501 Service Road Near Golden Corral - Installation of a short segment of 8 -inch ductile iron line will complete a service loop in this area. F -21. Airport Road from Westminster to Weaver Dairy Road - Construction of a short section of 12 -inch ductile iron pipe will reinforce the distribution system by providing a service loop between existing lines in the 740 -foot pressure district. Work to be coordinated with NCDOT widening of Airport Road. F -25. Other Reinforcement Projects Per Pitometer -- (This project item provides funding for unspecified transmission and distribution projects to be identified in the engineering analysis now underway by Pitometer Associates, Inc.) G. WASTEWATER COLLECTION LINES G -1. Bolin Creek Interce for -- Construction of approximately 6,000 feet of ductile iron interceptor, 24 to 42 inches in diameter, between Airport Road and East Franklin Street, parallel to the existing 15- to 18 -inch interceptor. Project will help reduce nuisance overflows caused by excessive stormwater in the collection system. The Bolin Creek Interceptor currently carries approximately 35 percent of all sewage generated in the OWASA system. The new interceptor will be sized to accommodate flows generated by ultimate buildout in the Bolin '� 14 Creek drainage basin. To the extent possible, construction will be coordinated with Chapel Hill's greenway trail project. G -6. Riggsbee Pump Station Phaseout - Construction of approximately 900 feet of 8 -inch gravity sewer from the existing wastewater Pump station near Riggsbee Mobile Home Court (Airport Road vicinity) to the Booker Creek-gravity sewer system. will eliminate need for the pump station at this location. G -9. Booker Creek _Interceptor - Design and construction of approximately 7,500 feet of 30 -inch ductile iron interceptor parallel to the existing 18 -inch line between the WCHL towers (East Franklin Street) and the Rogerson Drive Pump Station. As with the Bolin Creek Interceptor (G -1), this project will help reduce nuisance overflows caused by excessive infiltration and inflow entering the sewer system. The Booker Creek Interceptor currently carries approximately 20 percent of all sewage generated in the OWASA system. G -14. Sewer Line Repair and Rehabilitation Pro'ects - OWASA crews routinely replace or repair existing sewer lines that have exceeded their - useful service life. These projects typically include upgrading deteriorated or leaking lines. G -16. Finley Forest Pum approximately 600 from the existing 54 East vicinity) Friday Center. W station. a Station Phaseout - Construction of feet of 8- and 10 -inch gravity sewer line sewer system at Finley Forest Apartments (NC to OWASA's Mason Farm outfall near the L11 eliminate need -for the Finley Forest pump G -18. Mt. Bolus Sewer Assessment Project - Construction of gravity sewer lines in the Mt. Bolus neighborhood, per petition by a majority of property owners, will provide a centralized collection system for this portion of Chapel Hill. Capital costs will be recovered by OWASA through assessments to benefitting properties. G -19. Glen Heights Sewer Assessment Project - Construction of gravity sewer lines in the Windsor Circle /Gritz Drive neighborhood, per petition by a majority -of property owners, will provide a centralized collection system for this portion of Chapel Hill. Capital costs will be recovered by OWASA through assessments to benefitting properties. G -20. Little Creek Glen Lennox Sewer Im rovements - Replacement and /or realignment of existing sewer lines will help reduce nuisance overflows. Further details to be developed in conjunction with Rogerson Drive Pump Station and Force Main projects (See also H -4 and H -6). O.7: T5 G -22. Sherwood Forest Sewer Assessment Project - Construction of gravity sewer lines in the Sherwood Forest neighborhood (NC 54 East vicinity), per petition by a majority of property owners, will provide a centralized collection system for this recently annexed portion of Chapel Hill. Capital costs will be recovered by OWASA through assessments to benefitting properties. G--23. Special Contributions to Construction (CTC) Projects in Unsewered Areas - (The project item has been included to reflect the Authority's commitment to provide service to unsewered portions of Carrboro and Chapel Hill, to the extent that OWASA obtains special contributions from grants, gifts, or other sources external to its usual revenue stream. specific projects will be defined as special contributions become available.) G -24. Sewer System Flow Monitoring - Installation of flow monitoring devices at strategic locations in the collection system will help identify areas where the correction of excessive infiltration /inflow problems will be most beneficial. H. WASTEWATER PUMP STATIONS AND FORCE MAINS H -1. Lift Station Pump Replacements and Improvements - Scheduled maintenance and /or replacement of pumps and other equipment in OWASA's 20+ pump and lift stations. Will help reduce repair incidents and improve sewer service reliability. H -2. Eastowne Pum Station Enlargement - Relocation and expansion of the Eastowne Pump Station will help meet projected wastewater disposal needs for this portion of the service area. The present capacity of 600 gallons per minute (gpm) will be increased to approximately 900 or 1,000 gpm. Further details on scope and timing will be determined in conjunction with adopted recommendations of Chapel Hill's Small Area Plan. H -3. Heritage Hills.Force Main Replacement - Replacement of an old 8 -inch asbestos - concrete force main with 8 -inch ductile iron pipe between the Heritage Hills subdivision and Smith Level Road. Will reduce periodic leakage problems and improve sewer system reliability in the University Lake watershed. H -4. Rogerson Drive. Force Main Replacement - Replacement and upgrade of approximately 10,000 feet of undersized force main between the Rogerson Drive Pump Station and the Mason Farm Wastewater Plant. Will reduce head loss at the pump station and alleviate overflows along the Glen Lennox and Little Creek sewer lines. Project details to be developed in conjunction with Rogerson Drive Pump Station and Little Creek /Glen Lennox sewer improvements (See also G -10 and H -6). — 10 — 16 H -5. Lloyd Street Force Main Replacement - Replacement of 1,100 feet of 6 -inch cast iron force main with 7 -inch PVC pipe will improve system reliability near the Lloyd Street Pump Station in Carrboro. H--6. Rogerson Drive Pump ,Station Improvement - Replacement and upgrade of pumps and accessories, reconfiguration of wet well and inverts needed to improve pump station performance and to reduce overflows along Glen Lennox and Little Creek sewer lines. Further details to be developed in conjunction with Rogerson Drive Force Main replacement (H -4) and Little Creek /Glen Lennox Creek Sewer Line improvements (G -20). I. Wastewater Treatment and Disposal I -1. Agricultural Nutrients Rec clip Sites - Installment payments, plus additional funds, for property used for the land application of wastewater biosolids (sludge). OWASA seeks land in sufficient acreage to protect its long term options for. environmentally acceptable and economically feasible methods of sludge recycling, reuse or disposal. I -3. Mason Farm Wastewater Plant Expansion - Design and construction of expanded and upgraded facilities will increase the present treatment capacity from 8 mgd to 12 mgd. Thirty -day average flows, on which regulatory compliance is based, typically reach 6.8 mgd during periods of high use; i.e, the Mason Farm Plant is currently operating at 85 percent of its treatment capacity. Increasingly stringent phosphorus and nitrogen removal standards will require the installation of effluent filters at the wastewater plant. Construction programmed to begin during FY 94. J. CENTRAL OFFICE AND OPERATIONS J -2. Operations Center, Phase 2 - Construction of library and documents storage space in ground floor of the Operations Center will provide additional upstairs office space for technical and administrative staff. 11 r• Z (� O O 0 O c., J W C O O O 0 o ° 0 O O O N 1 C`) LO rn O In C w L) w N 0 � fD r+ In Ch N O I In Lr } CO w 0 v LO N Cl) w ¢ D w 0 U w U¢ CC 0O ¢ w � ac Zw cr w �a � O w Q QO zg O rn co N m IT In Ln Q Q Q Q Q r- o a a 0 °O ° 0 d3 O a Xw ¢a o � 0O r w a I Z N a a a 00 0 0 �Z 613k a O 0 ~ 1 co ti Lr; Z 0 C0') CV) N In LU a L w °a 0 0 0a 1= �w 0 o o CD I 0 O O 0 0 0 C — Cl) co r- m o u-i 0 I= JC Ln m LL 69 rn O O 0 0 a 0 a Q U I 69 0 0 CO LO ch Ln O N O d ° O O O 0 0 0 rn 69 0 0 D z Z LO N Ln cn CA C7 N w w 3r a Lo 0 O w D cA 6 9 Ld C13 I 0 O O 0 cr) N r~) LO C') LO O Z ¢ N r r IL rr U 0 0 ° 0 ° r 00 o I O O O a O y ? w N N N c') } N w Q) Z 7 Cn 0 0 0 0 0 0 I 1 O rn `r' C`) u°) C7 cce) CO] CA 0 CD m O 0 O O LO v CQ 69 a a a 0 0 r~ a O 0 0 C7 O in 6% O O O 0 N r- NF 69 O O a O N 69 a 0 0 N 64 O O O 0 O CV) G9 a a O a IT co Ff3 O O O O O 6g } O a w Q U O LL 0 w U w O CC 4 J O 17 Z (� O !c!) a: (r Q O 0 0 U > �- cc w a w L) w w � U cwn � r 3 [L .-. ir —. d Z Jw w CC 0. a ct w0 Cl. w- wZ w0 �2 5 ¢ D _ 0 U w U¢ CC 0O ¢ w � ac Zw CC z0. w �a � O w Q QO zg O ~ co N m IT In Ln Q Q Q Q Q Q O 0 O O LO v CQ 69 a a a 0 0 r~ a O 0 0 C7 O in 6% O O O 0 N r- NF 69 O O a O N 69 a 0 0 N 64 O O O 0 O CV) G9 a a O a IT co Ff3 O O O O O 6g } O a w Q U O LL 0 w U w O CC 4 J O 17 z 0 0 ° N V � // M V / Of U) Z 0 Q 0 L� Q 1 - � w W LU Q 0 C. CL J CL U m }. O H 0 Q W W LU Q � U z rr W 0 z O N 1 N 17 - 14 - 18 n 0 0 N I tS1 Q O O it Ii (l) H z LU 7- w O m CL I¢^ IL U Ir O F- D Q CC w w O z IX w r W 0 z O O U U W 7 O Ir CL LL O r m 0 0 CL N O N O N O O O N lD N 0 N M W E- 1-1 0 C•] 0 z ¢z o Cc 0 az0 Q CE J . z X [C Cc C3 aLd Cr W LLL ¢ U �r Q QZ w U Z a N U U -- 15 — 0 a 0 0 U7 Q) a C9 69 O O a CD Q) IT N N O a a U7 C7 L6 0 a 0 0 M 61s a 0 40 0 0 0_ v 0 0 a v a O 0 LO N N E9 r O C7 w U m O LL ❑ w N U w O m CL r O H 19 cc aj ¢w O c'] O (D W o rn I¢ C r C.) co _ N I O >- w (O H LL O 7 r r` LLI it rn 0 O U U W 7 O Ir CL LL O r m 0 0 CL N O N O N O O O N lD N 0 N M W E- 1-1 0 C•] 0 z ¢z o Cc 0 az0 Q CE J . z X [C Cc C3 aLd Cr W LLL ¢ U �r Q QZ w U Z a N U U -- 15 — 0 a 0 0 U7 Q) a C9 69 O O a CD Q) IT N N O a a U7 C7 L6 0 a 0 0 M 61s a 0 40 0 0 0_ v 0 0 a v a O 0 LO N N E9 r O C7 w U m O LL ❑ w N U w O m CL r O H 19 1-- ❑ O O O ¢w O c'] O (D W CC W a LL N rm �¢ T Z 0 cm O Z I 0 0 0 Lo m (O U-) m CL LL r` O U U W 7 O Ir CL LL O r m 0 0 CL N O N O N O O O N lD N 0 N M W E- 1-1 0 C•] 0 z ¢z o Cc 0 az0 Q CE J . z X [C Cc C3 aLd Cr W LLL ¢ U �r Q QZ w U Z a N U U -- 15 — 0 a 0 0 U7 Q) a C9 69 O O a CD Q) IT N N O a a U7 C7 L6 0 a 0 0 M 61s a 0 40 0 0 0_ v 0 0 a v a O 0 LO N N E9 r O C7 w U m O LL ❑ w N U w O m CL r O H 19 0 ¢w a W I rm rn a Lo m LL Ci r` rn 0 I (o fps rn ❑ °) O E w (o O CL rn 60- 0 LO Z 0 w 0 ❑ o m rn I a m � J rn ¢ rn v H n 69, U rn 00 I co o Ll rn v r r - I � w co ° LL I o N U7 Q) N CF) N O U U W 7 O Ir CL LL O r m 0 0 CL N O N O N O O O N lD N 0 N M W E- 1-1 0 C•] 0 z ¢z o Cc 0 az0 Q CE J . z X [C Cc C3 aLd Cr W LLL ¢ U �r Q QZ w U Z a N U U -- 15 — 0 a 0 0 U7 Q) a C9 69 O O a CD Q) IT N N O a a U7 C7 L6 0 a 0 0 M 61s a 0 40 0 0 0_ v 0 0 a v a O 0 LO N N E9 r O C7 w U m O LL ❑ w N U w O m CL r O H 19 Y Q N z J 0 V o `1 z wC I 0 ^Z CL a F r0 M ~ co i rn LU O QVf CJ1 W LL a LL 69 r w Ow n CL .� =O O ❑ O n 0 ¢ cc w I CV) 0 C6 Y W U) ❑ E9 CA f I ? Q ova Q g o w g C 2 0. }rn Cl) j v Eli cc 0 Q W 0 1 r? rn z 0 Lh CO LL a U °' I 0 � aG! o O ¢ a z u, Lu w CM LU U o n CD < r CC 0. w ¢ F" ¢ U v 0 cc r� LU C } (7) I Z ¢ w m O rn 69 rn 0 0 cQ.� p 0 a l' Ir L� 0 0 4 0I' Cl) v C) 0 0 0 n 00 O 0 0 n — 16 — w IZ cr. LU �D a O �wco w m O �a O w a FLU — O m LU O OOLj mo cc: ❑ LU a w^ w z0U w Ow n =O O S N C7 U) ❑ ❑ o — 16 — 0 0 0 c+3 0 0 0 0 ti cs CC O a w U m O I. w r U w O m a F-- O 20 g a C\ O n S C CA 64 g C Cl) v Eli 0 0 0 0 0 c+3 0 0 0 0 ti cs CC O a w U m O I. w r U w O m a F-- O — 17 — 0 O O N O ti ti to O a Cl 0) (n ti C 64 0 O 0_ 0 CO v_ 0 0 0 cri co v N g CU EH 4 49 0 0 O 0 O a) H3 0 (ri Sa 0 In CV EA O 0 w r Q U m O LL ❑ w r U w O m IL J Q r 0 r 21 `J O O S S CM C'7 V CL CO N7 I I O ~ }}C7) S W N M CA 7 W r lL 69 C7 C4 C7) CL a °S a a m w ° co Orr a rN- `o rl a Z N 0 0 0 02 a I Ct Wrn a) 2 a w Q y O n. Qw 0) S S g w0 ro 1 CO a IT N a l Lri Q I m yyO L.L U3 49l N CV H CL U °' I S S O a O ❑ N (f) m 0 H4 Ow (o 0 04 O 0 jd z 4) rn L w 0 5 0) � O S ❑ m J I m 0 Q CD T m QU a_ rn O 64 a a S m I w w CF) � �. 1 Qw U cn 0 o a g 0 CM 0 N LO LLJ z Z LO U Z 7 clJ F- Y T YFE Z¢ m O ¢Z) ¢m r0 U r r u Z❑ Zw U Zz OQ 0� �¢ 0 0-j 0co OF IL 0> onm. 0U Z O JJ Jri _3O a� r2 N U) w w w — 17 — 0 O O N O ti ti to O a Cl 0) (n ti C 64 0 O 0_ 0 CO v_ 0 0 0 cri co v N g CU EH 4 49 0 0 O 0 O a) H3 0 (ri Sa 0 In CV EA O 0 w r Q U m O LL ❑ w r U w O m IL J Q r 0 r 21 Z Z N oaa o o 0 0 0 0 0 0 Q 1 O g O 0 v_ O O S O °0 0 0 4 ° 0 O Q N 0 lil Q U O _ a O QN, cc N o 0 00 z U O Ln O a LO N N N M O W f7 1n co N N 0 D 2 Cz'3 w LL p Q U o �� m �- Ly Iwo ¢n O1 a: a z LU m m ¢ CO �O Ln Jac a:w Ow ��0 -- m w O j zV] Crz � tr CC U) pp �Q �a aC7 oYm<w LnZ Jw� o Ln C a Z O �[ p 0 o � a a a o 0 0 0 0 ¢ 000 wZ c i — h cn a o as Zz � ¢F- wZ gym - <0 r G I Z fO Y I¢ N co 1 f0 LL l a [4 m O I N 1 � N N m 0 J h U d >- I Z c o 0 $ 0 0 0 o a Q o 0 m co D co z 'o � I LL 0 N I LL I LL I I I LL LL LL I L1_ W 0 a Z � ur � a O1 r `° m 2 w LL Z Q w rn 00O 0 o 0 O 0 0 0 8 0 0 n Q w O Y' 0 a N 0 0 o 0 a 1= O1 Y N _ C7 0 4! O LO - N O C4 '^^ V J m LL .-. co h 0. cm O O O a O O O a O U rn `° O Z O b9 N Q m m T N O ova o 0 0 o a o o 0' r, o I ¢ Z LO rn C), Z F W w w c!) o' rn 0 a O 0 o O a o 0.0 LU z 0 rn o Cl) C ¢ F¢- a CL LL U rn a o 0 0 0 a 0 o S? o cr- Q I rn �° u� 3; } LU w Li 0 o LU m 0 0 0 S U7 � C1 {O 69 0 0 8 0 a� 0 0 8 0 0 00 N Ln N d9 O O S V N 69 o I o 0 0 0 v m 0 o o I o fA 22- — 18 — Z rn oaa o o 0 0 0 0 0 0 0 0 E l% 10 0 0 W (0 O U Lf ¢ O QN, cc N M z U O a LO O z O O ¢ O w AC 2 Cz'3 w z p Q U o �� m C)U; }o — 18 — z x - ¢ z H z U O a z O O ¢ 0 w 2 Cz'3 w z p U �_ o �� m C)U; }o Iwo ¢n a O a z LU m m ¢ CO �O Ln Jac a:w Ow ��0 -- m w O j zV] Crz � tr CC U) pp �Q �a aC7 oYm<w LnZ Jw� o Ln C a Z O a y0 U� 7w � zLo� UO_ 000 wZ — h cn O ui� Zz � ¢F- wZ gym ? ��- vZZ N I Z fO Y I¢ N co 1 f0 LL l a [4 m 1 3 iO a I N 1 � N N m I N J h U m Ln Lo n CD CF) o ,- m O D co I LL I L L I LL I LL I LL I LL I LL I I I LL LL LL I L1_ W 0 a — 18 — 23 ^ ❑ Y O o ° o o O o 0 v 0 0 Q O 0 a I N to CO C O N � rn w 0 CD 0 N N N N N N w O N O Z _ ci DZ LO LL cm a, 1 64 �' r Z C 0 0 0 ° 0 0 O 0 o _ 1 4 v rn Ln O C7 X O O "' N �. d cc >. o to 0 0 ❑ ° Z o Z NO °00 O O O o 0 0 °o °oo °oQ_ °a O W w °° °' v 01 �T N LI) N C'7 Lu LL p o O 0 r O O W a: O O O O O 0 O ' ¢ w O O O O O O >- rn N 0 N ° N N 0 ° Ic Q Ln m LL o N N r CL ❑ ¢ ❑ U 1 ° ° r~ o o 0 °° 0 0 0) o o o o 0 0 o O o o 0 � co N 0) N N N CD z a r O O O O O O O O O O O O O 0 0 Z d °i 0 u°, v O ¢ rn M1 LO w w W 0 n° 0 0 0 0 o O O 0 o O O 0 0 CO jO O O O I ° p 7 Cl) r- �GGS�//�� a m c�D O to O cD V� ¢ N co O ¢ r 60 43 Z cz r Q ° o o v o 0 0 ° ° o ¢ ° a o 0 0 ¢ U 1 0 o M Ch X d1 lf) N tii LU LU w Y 4i Qj O ° 0 0 z I Cl) O O 0 Q O O O O w ¢ w 0i 0 0 O ° I O 0 $ ° o Lr O co 0 rn O N Ill � � ar aw LL. o ¢ - - w F- p c7 ¢ 0 _ a` 2 U w co O zU oz w ¢ a z U I U w LU CL O ¢aa. wW ¢� � �� U m �w Zw co LL W o �W m _jcr w J uwi ON o 00 ww a o a CL o r wg w �� >w o (,)0 �w Up �_ w LL JU C w ww I Q 7 vw fn7 r (L w c iacw7 �c7 5w a a -� V 0 ¢w iv cam OlU) r aJ Z� �� a=a O o ¢ 3' ar T - n 0 N N N N N N m m H I I I I I 1 I I I 1 D D 0 F- co LL LL LL. LL LL LL LL LL LL LL 19 VJ W a a N Z I J Q1 O r Z O ¢ m 0 U a W J � J z z O w U � w MM O I..I� Lr a. W m CL W ¢ F- U Q a: O LU CyC �r w Cl) O o W a �. w Q ~~ 7 U W U z m O n O d O O O O $ g 0 a $ 0 0 0 n o t�) O } Q O n r N ^ O Q N q N O O Il N N V O p N Ci N to 44 I O 0 O 0 d Q O 0 9 d 0 0 ) 0 0 0 O O 1n 0 O ir i W a CL n n N N to >- (� N v cl C Z 0 0 0 a a a O a p 0 r z I I O O 0 0 0 O 0 0 rn ui o W o a c N ¢ Lj rn I 0 0 0 O O 0 0 0 0 0 O 0 0 0 Li (7 I o p o- d v o d o °0 0 °v ° Ln m I n N 10 .. 00 n C'�) Q N 0) O C? 0 t7 v 0 p es ►� a o O d o, d o 0 0 0 o v ° o 0 a o to °- o 0 L] rn v ti 0 f+ N O to b�9 O N N N != N Li tD Q1 O CA. O�; O p J 4 01 >- O LL LL IL 0 0 z 1 CO) 0 O F O0 z_. _ N O. N w Lr m CL' cc b3 0 I"C Li - I I a m Z) CL N O m d O O 0 0 :2 0 0 1 Q0 cl� O O O 0 m Nr w w w t a o a rn w 0 0 w w w p J -i � v N O w V Lr A D O o 0 o O o O a o O m J O I O a 0 O O < ^ 0 0 O O d O 0 co CD N w cn LU I 7 0 I 0 0 0 O O O O O a O O o a o I v o v o 0 0 C 0 Op 0 N 0 Ln ti N O c lf) 0 w O to lD U) N N fA Z F- } 6N9 0 2 to r 0 z Lr m a O O x mw c w 2 O w } a O 3t 0 co CL to ZL)u- W� rn F- mF- WNwcwnU F�- v) ti O UN Ocra E a. U U � r U¢ ¢ V m ;la- *'FwOIw- Z¢ m 7 zwtwL7� ww (7 Ci U F-�`n Z� OLr = a wx tn[>r Jwl��.cccc O¢ z X a. z�m zw¢w a: a: ¢ can wa tia �O��a CL O � wCc0. <Cc �� w ¢ Uz �z LLJm 0w IU-w ►- O LL L) 0�z °0 -1 w� �� °ooU) �w 2 u z wLtw ¢ Uw X }w Ocn �m w crcn ¢m w O zF- �'u�wY¢(7 mF- w wcn mw zw �wLrw Uz oo�zwo °zo r¢ w ?z �u �� rw¢zU) CL ¢ mzacCLCAmi¢ m LL 2¢ 0¢ 71 COwco¢ U)z LL CL C\j .- N tD CO 01 O^ .�- t0 N N N N N D I I I I I I i I I I I I I 11 I I 0 Co 000 0 0 0 0 a 0 (7 (7 (7 (7 (7 0 (7 (7 F - -20- f 24 25 rn CC wC r. ° O o O °O 0 o o 0 O o oo O 0 0 0 Z N I N M N N 1� O N r� d m OD N 1~ I lA f" q fA r o r N Y M N T 0 0 0 0 0 LIJ U O Cr W m °- N c0D' pC o w °- O ii } Z N O O o O O O 0 0 O LL CL 0 Z 0i o O O Z T Z 00 to � N c v3 LU m QW 7 O Q LU 0 0 0 0 0 0 0 C 0 }' ❑ 0 0) N ~ O N Z r } N r O N N m LL O 0 O 0 O O Q U C] CD o 0 Y o a r` uoi O w d' O O O O O 0 O O D + 0) ¢ 'A �T < ` � r , VA T I +■� W Ir LU V O In QI 0 O O o o O O O O W CO J Q 0) OCT H z r Y VCF) O O O 0 ° 0 O LU LU 1 CV) 0 ao O (D C O co LU un o (� Q w I W 7 CV) 0) 0 ° ° Z 0 O O O 0 W 1 O O O O CC O 07 0) N ds CO ca n Z w C Z Z Q O Q 0 UI— �w Z O ¢ Z M O H U d U 0 W O mw a0 U) � ow O LL U o C CL ct F- �Z w w Q "wy ag �z 0 w oz O U O I z `. �a °- w ZUJ w ww w Ow w W �w w OW H LL QC7 3: UU �U �v cr> U w O cj� F-� Mg LU �CL w� O cc � LLw aZ ww Ow �w 0g Q J:2 w =T Ir CC J = a:— J h N c] d Lf) cD = 2 2 = 3: = O - 21 - 25 < ° ° N = w¢ r ° co ° v i 0 In 0 10 ~ 0 40 Lr) f..l.. Li ^ LL N a1 '^^ V, 44 ❑ 0 � ° 0 o < O CV) 1 ° o C) 0 ¢w r v LO z a a a 0 � �, N cy Q z I Z ° z Q o w ° ^ L a L r- _0 LU � � o IL Li ♦- LLJ �' 0 O O r ❑ 1 rn O U7 O L 0 O W J 1 0 uo CO tai U `'� ca of ai 0) °o 0 0 w ¢ ❑ w rn o °a 0 0 o o o ° E N N W Q 0 Z 0) Z' 4 o I+ W f. Ol o? M w 0 D 0. Ln vi �6% �? m a° 0 C) ° o 0 Z m 1 Q LIT w a o °o Q cm — co 0. �- 4s - w ~ U rn o Lr Q 1 °o Q o 0 w ¢ w m U `'' o L Ul z W < OLL 7 C') o °0 0 0o 0 0 QN Uri ui o V p� N to 64 to r z r c„ r � rz - _ 0 I- (n � �- 0 O O w a U 1- 0 ( Z � w -j w w 0 a: < � � z ❑ �0 �a ti w O U cn o ~ -1 3: E ¢cr 0- zL a. a J D _ N (+) Q ~ o - 22 - 26 Ci) o_ Z a N C) LO co III W LLJ CL a O a^ W h Z z Q LU W LU p CL U CL LL 2 LL J r 0. J ¢ U Z 0 LL1 ►_- U a w O z LLI w 9 Q U a z a Cc 0 cwdtm 27 L W J W _Q Q V) Q O N N W a n rn rn I n n 0) L� Gi W F-- U W O D Z Q Q U Q )\VG 213d SNOB -1)VO NOI -ISM _255_ n LO 0) rn rn N Q) rn 0 m 0) Go 03 a0 n 00 Lo co V- 0o PO a0 N co O co 0) r- 00 n n n n w cy- c� Q w � d J Q �D 0 Z Z Z Z Q 30 W N LLI m � -j Of � a- u LL. -� O Q U 0 Cf) Q Z W H W J Q U) 0 2 F- Z O 4 28 f N N N - L �p 0) W a 0!J LLJ F- < n rn rn D �LLJ T- 0) - L C) W r W W ) V ❑ L,Lj d J d Q Q r7 N r O 0) co ,KVC] J3d SNO1 -I'VO NOI-1-1111 -26_ n (.0 Ul) n rn LO 0) 0) n pi N 0) 0 o z p W 0') V rn w 00 z z_ � J Z n Z co W OJ d W r tf7 J m d U _ co Q3 W n 00 v Q C\l W W !Z J Q r U O d co G7 ■ n r- n r- 29 I r n ■ ■ It ■ r ■ r7 N r O 0) co ,KVC] J3d SNO1 -I'VO NOI-1-1111 -26_ n (.0 Ul) n rn LO 0) 0) n pi N 0) 0 o z p W 0') V rn w 00 z z_ � J Z n Z co W OJ d W r tf7 J m d U _ co Q3 W n 00 v Q C\l W W !Z J Q r U O d co G7 ■ n r- n r- 29 I M CL L a W I- Q n 0) n r) � w w W -3 D 6- 0- V Q Q Z W Q U Q Q O N o rn 00 n (10 LO ),VG 8:�d 5NO11b'O N01111N --27- 30 un 0 to rn N 0) � CD w O CO Z W J ( Z n w z w Q 0 w U) J Q] < U a� w 0 Y Q N w co CL J v- Q OJ D U o ao Q n w N o rn 00 n (10 LO ),VG 8:�d 5NO11b'O N01111N --27- i W VI I N N N m 7 w a 0_ n d1 r L� � I O 0) Q z � a o LLI Q O J � L� C` N�y LL � Q Q � U W Q Cn C 0) UO n l0 ui Nt h7 N ),V(J d ]ld SN011V0 NOI -1 -1 IW -28_ n m 0) Lo v 0) ro CF) N 0) N 0) r CO D Q O r J O W m OZ) cD CO z z n z w 0 W W M CD 00 W cy- U w 00 U Q co Q � Cn L Q Q N � co O J n � r co z n O n :2 n � a n ~' U Q 31 MI O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18 1992 Agenda Abstract Item # v SUBJECT: PHASE II HISTORIC INVENTORY — CONSULTANT SELECTION DEPARTMENT: Planning & Inspections PUBLIC HEARING: Yes —X No ATTACHMENTS: INFORMATION CONTACT: 1992 Grant Application Planning Director X2592 Request for Proposals Consultant List PHONE NUMBERS: Summary Sheets /Proposals Hillsborough 732 -8181 36 CFR 61 - Federal Register Mebane 227 -2031 Durham 688 -7331 Chapel Hill 967 -9251 PURPOSE: To consider selection of a consultant to conduct the Phase II Historic Inventory. BACKGROUND: At its January 21, 1992 meeting, the Board of Commissioners authorized the County Manager to apply for up to $15,000 from the Survey and Planning Grant Program administered by the State Historic Preservation Office. The amount would be used to conduct an inventory of historic sites and structures in the remaining unincorporated portions of Orange County. Refer to the attached application for a complete project description. At the suggestion of the State Historic Preservation Office, a grant of $17,000 was requested. The Planning Director was notified on May 1, 1992 that the application had been approved. At its May 19, 1992 meeting, the Board of Commissioners authorized the County Manager to sign a Memorandum of Agreement and provide certification of matching funds. This was accomplished on May 20, 1992. The County share would consist of $15,000 cash and a $15,000 in -kind contribution. Professional services funds requested as part of the Planning Department's FY 1992 -93 budget would be used to cover the cash match. The in -kind contribution includes supplies and equipment expense, and Planning Department staff time on the project. Personnel and operating expenses will be covered in the FY 1992 -93 Planning Department budget. No increase in staff /operating expenditures will result from the inventory project. 2 In June, 1992, the SHPO supplied a list of six qualified consultants. The list was prepared after advertisement and interviews by the SHPO staff. During the same month, the Historic Preservation Commission approved a draft Request for Proposals [RFP] and authorized its distribution to the consultants on July 1, 1992. By the July 31, 1992 deadline, four proposals had been received. In the case of the four consultants responding, each was interviewed by the Planning Director. Subsequent to the receipt of one proposal, the Planning Director was notified by the consultant that she had accepted the Duplin County inventory position. The three proposals remaining include those submitted by: 1. Dan Pezzoni /Rhonda LaFever 2. David Bergst+one 3. Scott Brown Sheets summarizing the consultant proposals are provided in lieu of complete copies. The summary sheets are provided as an attachment and contain the following information: - Consultant /Firm - Experience - Performance Notes - Project Schedule - Qualifications [36 CPR 613 - Budget Proposal Summary sheets have been supplemented with consultant resumes /proposal abstracts where necessary. The consultant[s] must satisfy minimum education and experience requirements to perform identification, evaluation, registration, and treatment activities. These requirements are listed in Part V: 36 CFR 61 of the Federal Register and are included for information purposes. At a special meeting on August 12, 1992, the Historic Preservation Commission considered the three proposals and unanimously recommended that Dan Pezzoni and Rhonda LaFever be employed to conduct the Phase II inventory. In recommending the firm, the Commission felt that the consultants possessed a sound knowledge of rural vernacular architecture and experience in conducting rural historic inventories, particularly in this region and /or North Carolina. The assistance of the SHPO staff was invaluable in the selection process. RECOMONDATION: The Administration recommends that Dan Pezzoni and Rhonda LaFever be employed to conduct the inventory of historic sites and structures in the remaining unincorporated portions of Orange County. 3 The Administration further recommends that the consultants be reimbursed for their services in an amount not to exceed $32,000. This amount includes $27,500 for salaries, $2,000 for film and development, and $2,500 for travel /mileage expenses. Funding for these expenses will be covered by a $17,000 State grant and a $15,000 cash match from the County. The Administration further recommends that the Hoard authorize the Chair to execute a contract, contingent upon staff and attorney review, that incorporates the terms of the approved proposal. "1 4 ' 1992 SURVEY AND PLANNING GRANT APPLICATION FORM State Historic Preservation Office North Carolina Division of Archives and History I. PROJECT INFORMATION (Please type or print with black ink) Inventory of Historic Sites and Structures Project t i t l e : Orancre Comty , *IC - tease II Project Type: Archaeological Survey: Architectural Survey: National Register Nominations: Other (specify): Local Matching Funds: (non - federal) Attach separate list if necessary Donor: _ County of Oranae Source: General F'Und Date Available: Available nap but also on 7/1/92 Kind (cash /other): Cash Amount: J15,000 II. APPLICANT INFORMATION Contact Person Address: Telephone: rn�n„� Collins Title: Planning Director 306F Revere Road, Hillsboroug1h, ?-C 27278 919/732 -8181 Extension 2592 Applicant Organization or Agency: mount' of Orange Local Project Coordinator: SaTre as Contact Person Address: Telephone -: *! _ r.i b41- . Canty manager 1/23/q2 SIGNATUR= AND of Sponsoring Organization DATE III. ABSTRACT OF PROPOSED PROJECT: On a separate sheet, please describe in one well developed paragraph exactly what will be accomplished with the grant and matching funds, including in- kind contributions. Applications for architectural surveys should include an estimate of the number of acres and properties to be surveyed. Historic Preservation Office staff are available for assistance in developing the project description, including an estimated budget. The Project Abstract may also include one or two additional paragraphs describing methods to be employed or information on how the ptioposed project fits intc an overall plan of preservation activities _or your.community. For example, if this is Phase II c` a four -phase action plan, what was Phase I and when was it completed, and how will Phases III and 1V build on Phases I and II? PLEASE LIMIT THE ABSTRACT TO THRSS DOUBLE SPACED TYPEWRITTEN PAGES. * Budget Notes: (1) Cash funds must be available for payment of salaries, travel, film and developing. Be sure that grant funds are matched with sufficient non- federal cash match to meet this requirement. (2) In —kind contributions could include office space, telephone costs, photocopying, supplies, indirect costs and project coordination, provided they are essential to the project and properly documented. Matching funds must constitute 50% of actual costs. Send by 1/31/92: Nith Equal Opportunity Statement) to: Lloyd Childers, State historic Preservation Office. N.C. Division of archives and History. 109 .iones. Raleigh. NC 27601 -2807 1992 SURVEY AND PLANNING GRANT APPLICATION FORM 5 Page Two VI. BUDGET: AN ESTIMATE OP PROJECT COSTS (1) (2) Line Items Grant Funds Cash Match In —Kind Match Total Principal Consultant / $ 14,750 12,750 $ 27,500 Investigator Secretary $ 1,$00 $ 1,800 Project Coordinator $ 11800 S 1,800 Other Personnel (specify) $ 7,250 $ 7,250 Staff Planner /Intern Office Space S 1,200 $ 1,200 _ Telephone S 400 S 400 Travel and Per-Diem 919?0 miles C .225 /mile $ 7.1115 S 1,115 $ 2,230 5 days @ 55 /day $ 7.35 fi 135 S 270 Film and Developing S 11000 S 11000 S 000 S 2,900 Office Supplies /Maps $ 250 S 250 Advertising Costs Camera (purchase /rental) $ 400 $ 400 Printing and Copying $ 700 S 700 Other (specify) $ 300 S 300 Postage TOTALS $ 17,000 .5 15,000 S 15,000 $ 47,000 * Budget Notes: (1) Cash funds must be available for payment of salaries, travel, film and developing. Be sure that grant funds are matched with sufficient non- federal cash match to meet this requirement. (2) In —kind contributions could include office space, telephone costs, photocopying, supplies, indirect costs and project coordination, provided they are essential to the project and properly documented. Matching funds must constitute 50% of actual costs. Send by 1/31/92: Nith Equal Opportunity Statement) to: Lloyd Childers, State historic Preservation Office. N.C. Division of archives and History. 109 .iones. Raleigh. NC 27601 -2807 xY\ P 1 III. ABSTRACT OF PROPOSED PROJECT: Planning and Survey Grant Funds are being requested to conduct an inventory of historic sites and structures in all unincorporated portions of Orange County except Chapel Hill Township. The survey area consists of six townships - Bingham, Cheeks, Hillsborough, Eno, Little River, and Cedar Grove -- with approximately 700 structures built in 1940 or earlier. Excluding muncipalities, the total survey area encompasses approximately 305 square miles. Field surveys along identified 1891 transportation routes have indicated that most structures are located in the unincorporated community of Efland, in areas adjacent to the Town of Hillsborough, and in rural crossroads clusters such as the Cedar Grove community. The use of multiple listing forms by the consultant as well as pre- inventory'staff work will expedite the survey of these areas. Using Orange County's Land Records System, computer print -outs will be prepared showing the location, age, ownership, address, and structural characteristics of the buildings. Field surveys will then be conducted to verify computer- generated location information, and structures will be mapped on USGS quad sheets. The proposed inventory is the second of a four -phase project. The first phase is currently underway, involving a similar inventory of Chapel Hill Township. Excluding the towns of Chapel hill and Carrboro, I he township is comprised of 71.5 square miles. Of the seven townships in orange County, the township is the most urbanized and populous, containing almost*70 percent of the county's approximately 94,000 residents. The township has also been the focal point of joint planning efforts by Orange County and the Towns of Chapel Hill and Carrboro, as well as efforts by a coalition of farmers, developers, environmentalists, and preservationists to develop strategies for 7 r preserving the rural,character of the area surrounding the two communities. The current inventory project was begun in December, 19.91, and by the end of January, 1992, the consultants will have completed inventory work in one of three survey target areas. The first target area represents approximately one -third of the total survey area and extends south from N.C. Highway 54 and the Chapel Hill - Carrboro city limits to the Chatham County line. Based on preliminary information from the consultants, the area contains 60 structures of significance. The project is scheduled for completion by the end of June, 1992. In conjunction with the historic sites inventory, Orange County will be focusing on another aspect of historic preservation in Chapel Hill Township. Data layers will be created for historic, archaeological, environmental, landscape, topographic, ownership, and transportation elements as part of the Planning Department's geographic information system (GIS) then combined to identify historic rural landscapes. Completion of the database design for the GIS project is anticipated by the end of January, 1992, and digitizing of the historic structure attributes will commence mid - February when files from the initial target area are complete. All historic structures should be entered into the system by mid -June. The GIS system developed as a part of the Phase I inventory will be expanded to encompass the remainder of the county in Phase II. The system will be updated in the third phase as preparation of a more detailed inventory of archaeological sites is undertaken. Phase III will also include the publication of a county -wide inventory, and Orance County will seek the support of municipalities and private interests to publish the inventory. A consultant will be sought to undertake the archaeological inventory. The final phase,will consist of preparing an Historic Preservation Element as part of the Comprehensive Plan and nominations for the National Register of Historic Places. The GIS system will be used by the Planning Department to prepare the Historic Preservation Element, including the identification of historic rural landscapes, districts, and properties. A consultant will be sought to prepare the National Register nominations. All phases will be subject to local funding approval as well as the availability of Planning and Survey Grant Funds. 9 STATE HISTORIC PRESERVATION OFFICE .DIVISION OF ARCHIVES AND HISTORY NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES Addendum to Sub rant Applications EQUAL OPPORTUNITY STATEMENT THE NORTH CAROLINA HISTORIC PRESERVATION PROGRAM RECEIVES FEDERAL FINANCIAL ASSISTANCE FOR IDENTIFICATION AND PRESERVATION. OF HISTORIC PROPERTIES. UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE UNITED STATE DEPARTMENT OF THE INTERIOR PROHIBITS DISCRIMINATION ON THE BASIS or RACE, COLOR, NATIONAL ORIGIN, OR HANDICAP IN ITS FEDERALLY- ASSISTED ?ROGRAMS. IF YOU BELIEVE YOU HAVE BEEN DISCRIMINATED AGAINST IN ANY PROGRAM, ACTIVITY, OR FACILITY, AS DESCRIBED ABOVE, OR IF YOU DESIRE FURTHER INFORMATION, PLEASE WRITE TO: OFFICE 'OF EQUAL OPPORTUNITY, UNIT_- -D STATE'S DE -PARTM ENT OF Tr "E INTERIOR., WASHINGTON, DC 20249. Signed: ° M Tank T i t "1 e: v Orange County manager Date of Signing January 23, 1992 P r o j e c t Inventory of 'historic Sites and Structures Orange County, NC - Phase TI Note: acknowledgement of the Equal Opportunity Statement above shall accompany each appllcatlon.for federal funding. Receipt of this signed and dated statement will fulfill this requirement. 3.0 .1 REQUEST FOR PROPOSALS Submission Deadline: July 31, 1992 Architectural Historian Consultant Services Attn: Marvin Collins, Planning Director Orange County 306F Revere Road Hillsborough, North Carolina 27278 919/732 -8181 Extension 2592 Orange County is seeking a professional consultant to conduct a comprehensive survey of the remaining unincorporated portions of the county. The County's land use planning program is extremely advanced, and the findings of the survey will be actively integrated into the planning process. The project is Phase II of a multi- phased county -wide survey. Phase I.involved a survey of the unincorporated portions of Chapel Hill Township, the most urbanized and populous township, containing 70 percent of the county's approximately 94,000 residents. Project Description The purpose of the Phase II project is to identify, record, and evaluate historic properties in the remaining unincorporated portions of the county. The survey area consists of six townships -- Bingham, Cheeks, Hillsborough, Eno, Cedar Grove, and Little River. Excluding municipalities, the total area encompasses approximately 305 square miles. It is estimated that approximately 600 -700 buildings will be examined and recorded through inventory forms and mapping. Field surveys along identified 1891 transportation routes have indicated that most structures are located in the unincorporated community of Efland, in areas adjacent to the Town of Hillsborough, and in rural crossroads clusters such as the Cedar Grove community. The use of multiple listing forms by the consultant will expedite the survey of these areas. Project activities will include field surveys, research, compilation of files, and interpretation necessary to produce the inventory. All elements of the project must be completed in accordance with standards set forth by the State Historic Preservation Office, Division of Archives and history, N.C. Department of Cultural Resources. Copies of all documentation and photographs provided to the State Historic Preservation Office will be provided to Orange County. During the course of the project, the consultant will make at least two public presentations with the assistance of the Project Coordinator. One presentation will be to the Board of County Commissioners, and the other will be to the Commission. Historic Preservation Project Schedule Based on the number of structures present in is estimated to take approximately 11 months projected starting date is September 1, 1992 completed by September 30, 1993. Consultants must specify a starting date and completion Project Sudoet 11 the area, the project to complete. The and all work must be submitting a proposal date for the project. The total project budget is $47,000, funded by $30,000 from Orange County and a $17,000 Survey & Planning Grant. The County's total share includes $15,000 of in -kind services and materials. The total cash amount for the project is $32,000. $27,500 is budgeted specifically for the consultant's salary. Consultants submitting a proposal must provide., insofar as possible, an estimate of the amount of time to be expended on the project by the principal surveyor and any associates, including field work, research, and files preparation. Consultant SelectionlQualifications Consulting firms will be evaluated in part on the basis of the following criteria: 1. The person /firm must have performed satisfactorily on previous surveys and /or National, Register nominations, as indicated by the State Historic Preservation Office; 2. The person /firm must have adequate experience and staff to perform the work required, including previous work in the Chapel Hill, Orange County; and /or Research Triangle area; 3. The person /firm must have the ability to meet the time schedule established for the work; and 4. The person /firm must meet the qualifications of 36 CFR 61. Although familiarity with the area will be a consideration in the selection, it will not be the controlling criteria. Where two or more persons /firms are proposed to undertake the project, the proposal must specify in some detail the working relationship envisaged in the partnership or joint venture. This latter requirement does not apply where two or more persons are members of the same firm. Submission of PrOROsals Consulting firms interested in the project are invited to submit a proposal, including a statement of qualifications which addresses the above mentioned criteria. References and samples of previous work must be submitted as part of the proposal. Proposals must be submitted to Orange County by 5:00 p.m. (DST) on July 31, 1992. Proposals may be mailed or delivered to: �. 1.2 Marvin Collins, Planning Director Orange County, 306F Revere Road Hillsborough, North Carolina 27278 Telephone: 919/732 -8181 Extension 2592 Questions regarding the project may also be addressed to the same individual. All proposals received will become the property of Orange County and will be evaluated to determine which proposal most closely meets the requirements of the County. At the discretion and option of Orange County, oral interviews may be conducted with one or more firms to assist in the selection process. Orange County reserves the right to reject any and all proposals and to accept the proposal most favorable to the County. 13 CONSULTANT LIST ORANGE COUNTY HISTORIC INVENTORY -- -PHASE II SURVEY AND PLANNING PROJECT Request for proposals Consultant Firm Sent ReceLved Mr. Scott Brown 7/1/92 2116 Tenth Avenue South Interviewed Birmingham, Alabama 35205 6/25/92 RFP 7/10/92 2. Mr. David C. Bergstone 7/1/92 1423 North Main Street Interviewed Salisbury, North Carolina 28144 7/14/92 704/639 -1303 RFP 8/28/92 3. Ms. Jennifer F. Martin 7/1/92 P.O. Box 2951 Interviewed Murfreesboro, Tennessee 37133 -2951 7/1/92 615/896 -8640 or 615/898 -2947 RFP 7/13/92 Employed by Duplin Co 7/14/92 4. Ms. Mary Beth Gatza 7/1/92 228 -E East Seventh Street No response Charlotte, North Carolina 28204 704/342 -2268 5. Mr. Daniel, Pezzoni 7/1/92 Ms. Rhonda LaFever Interviewed c/o Preservation Technologies, Inc. 7/9/92 P.O. Box 7825 RFP 8/27/92 Roanoke, Virginia 24019 703/992 -0036 6. Ms. Joanna R. (Jody) Carter 7/1/92 285 Georgia Avenue No response Athens, Georgia 30606 706/546 --5982 Mr. Todd Peck 347 North Church Street Athens, Georgia 30606 706/548 -2330 Consultants recommended by: State Historic Preservation Office N.C. Department of Cultural Resources Raleigh, North Carolina {moo 14 RECEiv � U J1 �l L i 6 i�-2 North Carolina Department of Cultural Resources James G. Martin, Governor Patric Dorsey, Secretary ' 13 July 1992 Mr. Marvin Collins Orange County Planning Department Hillsborough, NC Dear Marvin: Division of Archives and History William S. Price, Jr., Director As we discussed today on the telephone, here, briefly, are comments on the people who have expressed interest in the Orange County Survey Project. Scott Brown has survey experience primarily in industrial sites and communities, mostly in northern states, and based on his interview and various materials, Michael Southern and I agree that he does not have the knowledge of southern vernacular architecture needed to conduct the Orange County survey with maximum effectiveness. Jennifer Martin has good background in southern vernacular architecture and would be qualified to conduct the survey, but she was first choice for the Duplin County project and has verbally accepted their offer. Todd Peck and Jody Carter, whom you have not interviewed yet, have good background in southern vernacular architecture, and would probably be strong candidates for the project, though they would have to spend some time getting a little better grounding in early and mid - nineteenth century architecture, particularly traditional architecture. They have a solid knowledge of later nineteenth and early twentieth century southern popular and vernacular architecture. Dan Pezzoni and Rhonda Lafever as a team bring a solid knowledge of southern vernacular architecture and survey methodology to the project.. Although Rhonda's experience would not qualify her to begin and complete the survey absolutely on her own from the beginning, her education at Mary Washington (and her excellent record there) have convinced Michael and me that, working as a team with Dan Pezzoni, she has the promise to move into a more independent role in the manner they propose. Dan Pezzoni's proposal and involvement in the project make this team a strong one, for as you know, Dan is a highly experienced, responsible, absolutely first -rate surveyor. The approach they propose seems to us to be a very workable one, with Dan working intensively with Rhonda at the outset, and at frequent intervals throughout the project. I have checked Rhonda's references at Mary Washington and find them excellent. Although we would all like for Dan to do all of the project, 109 EastJones Street • Raleigh, North Carolina 27601 -2807 T5 I can understand his reasons for preferring to maintain a little more flexibility with his commitments. Moreover, I think the method they propose offers an excellent opportunity to expand knowledge in.-the field through affiliation between surveyors with different levels of experience and expertise. As I mentioned to you, I anticipate being out of the country in late .July -mid August, with my last day in the office July-23 and returning August 18. If in the meantime you need to confer about the project, give me a call anytime. And while I am gone, You could talk with Michael Southern (at 733 - 6545), though his vacation is scheduled for August 1-p- -1 . 1i -2. / . It is as always a pleasure to work with you on our survey projects. I am very pleased with how Kelly and Ruth's team project turned out, and I hope that either Ruth or Kelly or both can be involved in some slight way as the next phase unfolds. I'm really interested and pleased by their findings of so many small log houses still used and inhabited in the county, which really make Orange County a remarkable place in yet another way. Sincerely, Catherine W. Bishir Architectural Survey Coordinator Survey and Planning Branch cc. Michael Southern 1[, CONSULTANT QUALIFICATIONS SUMMARY SHEET Phase II Inventory of Historic Sites & Structures Orange County, N.C. CONSULTANT FIRM: Dan Pezzoni /Rhonda LaFever Preservation Technologies P.O. Box 7825 Roanoke, Virginia 24019 EXPERIENCE: See attached resume. PERFORMANCE NOTES: Prior work by Pezzoni under grant program administered by State Historic Preservation Office [SHPO] has been highly professional and reflects a great deal of work /effort. Pezzoni is very familiar with requirements of SHPO and has prepared a countywide inventories and National Register nominations for Onslow County and Lee County, N.C. Because of background, consultant possesses wide array of skills, ranging from survey work to nominations to rehabilitation /design project work. Preservation Technologies firm also provides personnel skilled in archival, archaeology, architecture, and exhibitry. LaFever has limited experience and is a recent graduate of Mary Washington College where she received a B.A. in Historic Preservation. SHPO checked with LaFever's instructors who indicated she is "very good, smart, organized, promising, and resourceful ". Pezzoni and LaFever have suggested a team approach which is outlined in the attached Proposal. The arrangement has been discussed with SHPO staff, and they believe it to be a very workable arrangement. Pezzoni would have oversight responsibility for LaFever's work, and SHPO would monitor the products and work arrangements of both persons. PROJECT SCHEDULE: Pezzoni and LaFever propose to survey an .estimated 600 sites during the period September 1, 1992 to September 30, 1993. A draft Time /Product /Payment Schedule is included with their Proposal. QUALIFICATIONS: The consultant satisfies the requirements of 36 CFR 61 as follows: - Master of Architecture, VPI &SU, 1987. - Preservation Consultant, 1987- Present. 17 BUDGET PROPOSAL: Pezzoni and LaFever propose to contract with the County separately as did.Kelly Lally and Ruth Little. Compensation for their services is outlined on the draft Time /Product /payment Schedule and is consistent with the budget amount contained in the grant application. Preservation Technologies Inc. -. � `.j •. .fir n •� �`,� `� Rte•, y.�` � - ".y _ .. - � _ - -" Q ;�' - :.• y � ,. �`� -� .. � ir�lry.. j sue. -•� "� :� I '* xr jw Preservation July 20, 1992 Marvin Collins, Planning Director Orange County 306F Revere Road Hillsborough, NC 27278 Dear Marvin: 1Q Technologies Inc. 9e c P-t v ej �°.) 127 +q Z This letter constitutes a proposal by Preservation Technologies, Inc. (Daniel Pezzoni) and Rhonda Lefever, Architectural Historian, for the Phase II comprehensive survey of Orange County (excluding Chapel Hill township and municipalities). The two persons who would be responsible for the survey would be Daniel. Pezzoni and Rhonda Lefever. The working relationship of Pezzoni and Lefever, which has been discussed with Catherine Bishir and Michael Southern of the NC Division of Archives and History (DAH), is described on an attachment. Also included is a draft Time /Product/Payment Schedule to demonstrate how the working relationship might function on a month by month basis. Pezzoni and Lefever propose to survey 600 sites for the amount of $27,500 over the period September 1, 1992 through September 30, 1993, and to complete a Multiple Property Documentation Form and other products required by the DAH. If you require more information, please call Dan Pezzoni at (703) 366 -7657 (a more direct number than the one that appears below). Sincerely, Daniel Pezzoni, Preservation Technologies, Inc. Rhonda Lefever, Architectural Historian PO Box 7825, Roanoke, VA (703) 342 -7832 20 ORANGE COUNTY ARCHITECTURAL. SURVEY PROPOSED PEZZONI AND LEFEVER WORKING RELATIONSHIP As the more experienced member of the team, Daniel Pezzoni would supervise the survey and would handle tasks such as the preparation of reports and presentations. Rhonda Lefever, who will maintain a residence in the Orange County area, will perform the day - to-day work of the survey, including the investigation of sites and preparation of site files. More specifically, the responsibilities of Pezzoni and Lefever would be as follows: Phase 1: Pezzoni and Lefever would undertake a windshield survey of the project area together during this planning phase of the survey. From the windshield survey Pezzoni and Lefever would prepare a final Time /Product/Payment Schedule, and Pezzoni would prepare a Preliminary Survey Report. Phase 2: During the first and second month -long subphases of the comprehensive survey, Pezzoni and Lefever would survey approximately 120 sites together. This joint survey will familiarize both Pezzoni and Lefever with the- range of historic resources in the project area, and would allow Pezzoni and Lefever to develop a survey methodology that is in accord with the expectations of the DAH. For subphases 3 through 10 (the remaining 480 sites), Lefever would survey with personnel selected by the county, and Pezzoni would monitor the survey during monthly one- or two -day sessions that will include visits to the more significant or problematic sites identified during the subphase. During these sessions, Pezzoni would review the files produced by Lefever prior to DAH review. During the final subphase of the comprehensive survey, Lefever would finalize the survey files, map sites, label slides, prepare site indexes, and prepare study list documentation, and Pezzoni would prepare the Multiple Property Documentation Form and make final presentations to the locality and to the NC State Review Committee. 21 ORANGE COUNTY ARCHITECTURAL SURVEY DRAFT TIME /PRODUCT /PAYMENT SCHEDULE, FISCAL YEAR 1993 PAYMENT PAYMENT PAY PERIOD PRODUCT R LEFEVER D PEZZONI Phase 1 9.1.92 Planning $1,100 $1,167 Phase 2.1 10.1.92 Survey 60 sites $1,100 $1,000 2.2 11.1.92 Survey 60 sites Complete 60 files $1,600 $1,000 2.3 12.1.92 Survey 60 sites Complete 60 files $1,600 $400 2.4 1.1.93 ^ $1,600 $400 2.5 2.1.93 $1,600 $400 2.6 3.1.93 $1,600 $400 2.7 4.1.93 $1,600 $400 2.8 5.1.93 $1,600 $400 2.9 6.1.93 $1,600 $400 2.10 7.1.93 $1,600 $400 2.11 8.1.93 to MPDF, last 60 files, $1,733 $2,800 9.30.93 Final presentations $18,333 - $9,167 Total: $27,500 J 22 V"l _Y preseinvauldonn nm fteservation Techno inc. urve y' Historic sites survey is the fi-st step in,.!My.-. Succem* community-wide PM9 logies, :�, personnel have surveyed_ thousands "Of—r....— historic sites in Virginia and North CaroU=- houses. ftrm, nelghborlzood;. and entire, towns and landscapes. ,.. completed by PT! Pemonne, Past projects, comp i1 y uhwbd&rm wadm grave marker. cenw-yinte Or A 19 fuiure 0 ui r04*. NC. M The National Register of Nistorle Places is a n a prestigious listing. of the most significiuu 1 V !T 9 D ' properties 'in the nation. Preservation•. LL//�� b Technologies; Inc:, has recenil co tried Y' Mp several National Register projects. Woodlawh School, in Alamance .Cqtuny, NC, is a classic metample `of. the .rural school I: houses built throughout the state. during an ` early -20th- century. - period ' . of educational reform. Based on a design by the ' Raleigh architectural firm of Ramat do Tho mson h 1911 -13 school - testifies to the determination , Swansboro, NC, a colonial seaport sport town; is, of the' Woodiawn: community •to provide 'cne of several National Register historic quality edu cation for its students. districts for which ' PTI personnel provided the, neccuaty docunentadon. ; The Salem Presbyterian Parsonage is a 'large brick house that . incorporates an 1847 dwelling originally owned by a blacksmith., The parsonage 'Played an important role: in the &fe of Salem. VA for almost. a hundred years. 24 RESUME John Daniel Pezzoni Firm: Daniel Pezzoni., Preservation Consultant PO Box 7825 Roanoke, VA 24019 (703) 992 -0036 Position: Principal 1984. Bachelor of Architecture, VPI&SU, Blacksburg, Va. 1987. Master of Architecture, VPI &SU, Blacksburg, Va. Area of emphasis: Preservation. PROFESSIONAL EXPERIENCE 1984. Mount Rainier National Park, Longmire, Wash. Position: Designer (summer internship). Projects included: - Correction of HABS drawings produced at the park during previous summers. - Redesign of the interior of the National Park Inn at Longmire. 1984 -85. Knipper Dunn Partnership, Yakima, Wash. Position: Designer. 1985. Architecture Plus, Los Alamos, N. M. .Position: Designer. 1985 -86. Gibson Worsham, Architect, Christiansburg, Va. Position: Designer, Project Assistant (architectural survey). Projects included: .' 25 - Pulaski County (Va.) Historic Sites Survey. Assisted in survey and the preparation of site files. - Montgomery County (Va.) Historic Sites Survey. Assisted in survey, the preparation of site files, and the writing of a 300+ page history of the county and analysis of its architecture. - Preparation of, agricultural and industrial contexts for the VDHL Shenandoah valley Preservation Plan. - Participation in the drafting of designs and rehabili- tation plans for several houses in Western Virginia. 1986 -87. School of Architecture and Urban Studies, VPI &SU. Position: Graduate Teaching Assistant Responsibilities included the critique of student work and the preparation and presentation of review sessions for the History of Architecture undergraduate course. 1987 -89. Daniel Pezzoni, Preservation Consultant. Position: Principal. Projects included: - Onslow County (N. C.) Historic Sites Survey. Position: Principal Investigator. The Onslow County Survey was an inventory of 870 sites in the county. The survey involved the preparation of site files, a Multiple Property Documentation Form, and numerous presentations to historical and civic groups. - Onslow County (N. C.)'National Register Nominations. Position: Project Director. A direct outgrowth of the Onslow County Survey, this project involved the preparation of nomination reports for five districts and three individual properties in Onslow County. - Weeks Wharf Landing Project, Swansboro, N. C. Project included the preparation of a National-Regis- ter nomination, rehabilitation tax credit documenta- tion, and rehabilitation designs for the William E. Mattocks House, a turn -of- the - century house that was to be converted into shops and offices. I ) 26 - Montgomery County (Va.) Curriculum Module Grant Position: Producer, This grant was for the production of an educational slide /tape program entitled "Exploring Montgomery County Architecture ", a presentation of the architec- ture of the county and its relation to the county's history. The program was designed for use in Montgom- ery County high schools. - Archaeological Project Center, College of William and Mary, Williamsburg, Va. Position: Architectural Historian (consultant). Responsibilities included architectural survey and historical research for seven cultural resource surveys for the Virginia Department of Transporta- tion. 1989 -91. Virginia Department of Historic Resources, Roanoke Regional Preservation Office, Roanoke, Va. Position: Architectural Historian Projects and responsibilities included: - Architectural Survey. Approximately 500 sites were surveyed and site files prepared. Most of these sites were in selected rural communities located in the ten counties of the RRPO Primary Service Area (PSA). - National Register. Architectural descriptions for two urban districts, one rural district, and two individual sites prepared. In addition, necessary documentation for determinations of eligibility for approximately a dozen districts and individual properties prepared. Technical Assistance. Technical assistance provided for approximately 40 projects in Southwest Virginia. Education. Participation in several workshops and conferences. Numerous presentations made to constituents in the RRPO PSA. Preparation of an architectural and his- torical workbook featuring the antebellum Buena Vista House in Roanoke, Va., for elementary- school students. Preparation of a video featuring the architecture and history of the Roanoke area, for high school students. 27 L In addition to the work outlined above: - Layout and graphics for the RRPO newsletter and for various preservation planning projects. - Compilation of a PSA Preservation Consultants file. - Creation of an RRPO Architectural Slide Library. 1991 -P. Daniel Pezzoni, Preservation Consultant. Position: Principal. Projects include: - Documentation for a determination of eligibility for the proposed Crystal Creek Drive Historic District in Roanoke County, Virginia. Projects with the firm of Preservation Technologies] in progress: - Alleghany Building, Clifton Forge, Va. Rehabilita- tion Tax Credit Application. - Wheatland Manor, Botetourt County, Va. National Register nomination and preservation plan. ORGANIZATIONAL AFFILIATIONS 1984 -P. Archeological Society of Virginia. 1985 -P. Vernacular Architecture Forum, 1987 -P. New River Valley Preservation League. 1987 -88. Association for Preservation Technology. 1990 -P. National Trust for Historic Preservation. 1990 -P. Roanoke Valley Preservation Foundation. 1990 -P. Greenpeace. 1990 -P. Sierra Club. 1990 -P. Commonwealth Coalition. 1990 -P. American Canal Society. 1990 -P. Virginia Canals and Navigations Society. 28 CONSULTANT QUALIFICATIONS SUMMARY SHEET Phase II Inventory of Historic Sites & Structures Orange County, N.C. CONSULTANT/FIRM: Scott Brown 2116 10th Avenue South Birmingham, Alabama 35205 EXPERIENCE: See attached resume. PERFORMANCE NOTES: No prior work under grant program administered by N.C. State Historic Preservation Office [SHPO]. SHPO staff felt that consultant was very strong in conducting inventories of historic engineering, commerical, and industrial sites as evidenced by his work in Birmingham, Alabama, Somerset, Bedford, and Fulton Counties, Pennsylvania, and Chicago, Illinois. SHPO staff felt that his overall knowledge of rural vernacular architecture was limited but could be.developed over time. PROJECT SCHEDULE: Consultant indicated that project could be commenced September 15, 1992, and completed by September 30, 1993. Three days of each week would be spent on field survey, with two days reserved for office work. No Time /Product /Payment Schedule was submitted. OUALIFICATIONS: The consultant satisfies the requirements of 36 CFR 61 as follows: - B.A. in Art History, Wooster College, Ohio, 1985. -- Certificate in Historic Preservation, University of Pennsylvania, 1986. - Preservation Consultant, 1985 - Present. BUDGET PROPOSAL: Consultant indicated that inventory could be completed within budget submitted as part of grant application. IIVC.. 2116 10th Avenue South Birmingham, Alabama 35205 7 July 1992 Marvin Collins, Planning Director Orange County 306 F Revere Road Hillsborough, North Carolina 27278 Dear Mr. Collins: I received the Request for Proposals for Phase II of the the Orange County survey, thank you. My proposal for the project is as outlined: salary of $2,500 per month for eleven months (completion date of September 30, 1992) Support funds should be provided for as outlined in the federal grant application. My projected start date is September 15, 1992. If you have any questions please call me at (205) 328 -6055. Sincerely, G �- Scott C. Brown 2116 10th Avenue South Birmingham, Alabama 35205 21 July 1992 Marvin Collins, Planning Director Orange County 306 F Revere Road Hillsborough, North Carolina 27278 Dear Mr. Collins: 30 This is a follow up to my previous proposal. My proposal for the completion of Phase II of the Orange County survey would include the use of the $15,000 budgeted for in -kind services. My needs from this budget would include mileage (billed at $0.25 a mile), film, and film processing. To successfully complete the project I would also need a work space with a computer capable of handling Word Perfect software, three floppy disks, access to a telephone and photocopier and occational use of an assistant for field work and some office work. I propose to begin the project September 15, 1992 and complete it by September 30, 1993. My normal weekly schedule would be comprised of three days a week in the field and two days a week in the office. This schedule, of course, would vary as I deem neccessary. If you have any questions about my qualifications please call me at (205) 328 -6055. Sincerely, SCOTT CAMERON BROWN 414 Locust Street, Apt. 6A Johnstown, Pennsylvania 15901 (814) 536 -3973 (QUALIFICATIONS: 31 Ability to conduct architectural research and survey work efficiently on an independent basis as well as in a team effort. Excellent research, writing, and photography skills and accurate knowledge of National Register guidelines. EDUCATION! Certificate in Historic Preservation, 1986. University of Pennsylvania, Philadelphia, Pennsylvania. Coursework completed in historic documentation methods and architectural history. Bachelor of Arts, 1985. The College of Wooster, Wooster, Ohio. Major: Art History. EXPERIENCE: Historic American Engineering Record, Johnstown, Pennsylvania. 6/90- Present Conduct inventories of historic engineering and industrial sites in Somerset, Bedford and Fulton Counties, Pennsylvania. Enter documentation on field data forms and photograph and draw sketch maps of sites. Research individual sites using primary and secondary sources and write text using Word Perfect software. Ann Arbor Historic District Commission, Ann Arbor, Michigan. 10/88 -6/90 Compiled information on buildings including style and significant features for computer database used in creation of five historic districts. Conducted historical research on specific buil+dinass within proposed historic districts. Pl:oLagiuyhV4 JtrVeIJVY 'Pes using per:,pectlVe control, caALaera. American Landmarks, Inc., Boston, Massachusetts. 6/86 -8/86 Made design recommendations to architects on proper historic rehabilitation procedure. Served as liaison between developers and architects on historic rehabilitation projects. Prepared Historic Preservation Certification Applications and National Register nominations for buildings throughout Massachusetts. Landmark Properties, Inc., Chicago, Illinois. 6/85 -8/85 Conducted historical research and photographed buildings that were to be rehabilitated. Prepared Historic Preservation Certification Applications and National Register nominations for buildings throughout Chicago. Assisted in lobbying efforts to retain the Investment Tax Credit for historic rehabilitation. 32 CONSULTANT QUALIFICATIONS SUMMARY SHEET Phase II Inventory of Historic Sites & Structures Orange County, N.C. CONSULTANT /FIRM: David Bergstone 1423 North Main Street Salisbury, North Carolina 28144 See attached resume. PERFORMANCE NOTES: No prior work under grant program administered by State Historic Preservation Office [SHPO]. Consultant is familiar with requirements of SHPO but has limited experience in conducting project of the scope proposed. SHPO staff has indicated that consultant has working knowledge of rural vernacular architecture. PROJECT SCHEDULE: Consultant provided time schedule for project, including three - phased approach for completion: - Preliminary Research 9/1/92 - 9/20/92 - Field Survey 9/21/92 - 6/27/93 - Final Report /Presentations 6/28/93 - 7/31/93 Project schedule as proposed by consultant appears to be overly ambitious, since he does not avail himself of the time alloted to the project (September 30, 1992 completion deadline). UALIFICATIONS: The consultant satisfies the requirements of 36 CFR 61 as follows: - M.A. in Historic Preservation Planning, Cornell University, 1992 - A.B. in Art History, University of Southern California, 1985 BUDGET PROPOSAL: Consultant indicated that inventory could be completed within budget submitted as part of grant application. July 27, 1992. Marvin Collins Planning Director Orange County 306F Revere Road Hillsborough, NC 27278 Dear Mr. Collins, I enjoyed our meeting and feel that I was able to get the information I needed to prepare this proposal for the survey. I have also met with Catherine Bishir and Michael Southern to talk about this and other projects. Enclosed you will find the proposal and supplemental materials. Another copy of my resume is enclosed. Based on my educational background I am qualified under the 36 CFR 61 as an architectural historian. I have also send samples of survey work and research I have undertaken. I have attached a New York State Historic District Form, the Historic Overview, and Recommendations for Phoenix Historic Building Survey. This was a project I undertook during two months in the summer of 1989. I have also enclosed a copy of a New York State Inventory Form for the Benjamin Howland Homestead which I prepared during the fall of 1989. Unfortunately, maps and photos are not available since they are now with the sponsors of the different projects. Please let me know if you require any other information. Enclosures . - -.. ... t: :.n wry• .._..� --N ,I. irate:'• - f.V - David Berg stone 1423 N. Main Street ' �ecek e, d v` 2 aG 42 Salisbu ry, NC 28144 v (704) 639 -1303 ,. July 27, 1992. Marvin Collins Planning Director Orange County 306F Revere Road Hillsborough, NC 27278 Dear Mr. Collins, I enjoyed our meeting and feel that I was able to get the information I needed to prepare this proposal for the survey. I have also met with Catherine Bishir and Michael Southern to talk about this and other projects. Enclosed you will find the proposal and supplemental materials. Another copy of my resume is enclosed. Based on my educational background I am qualified under the 36 CFR 61 as an architectural historian. I have also send samples of survey work and research I have undertaken. I have attached a New York State Historic District Form, the Historic Overview, and Recommendations for Phoenix Historic Building Survey. This was a project I undertook during two months in the summer of 1989. I have also enclosed a copy of a New York State Inventory Form for the Benjamin Howland Homestead which I prepared during the fall of 1989. Unfortunately, maps and photos are not available since they are now with the sponsors of the different projects. Please let me know if you require any other information. Enclosures David Charles Bergstone - - 1423 North Main Street Salisbury, North Carolina 28144 (704) 639 -1303 Education M.A., Historic Preservation Planning, January 1992, Cornell University. • Thesis title: An Examination of Cultural Resource Databases: Guidelines for Computerizing Local Inventories • Preservation courses: Documentation for Preservation, Economics and Financing of Neighborhood Conservation and Preservation, Historic Preservation Planning Workshop, Perspectives on Preservation, Problems in Contemporary Preservation Practice, Building Materials Conservation and Laboratory, American Architecture I & II, Historic Preservation Law A.B., Art History, December 1985, University of Southern California. National Merit Scholar Areas of emphasis: 44 units in art history 55 units in architecture 20 units in programming and data processing Work Experience 1989 to 1991 Database Manager/Analyst Tompkins County Planning Department, Ithaca, NY From September 1989 to February 19911 worked part-time as a graduate intern, designing a Geographic Information System to study effects of watershed runoff on aquatic weed growth in Cayuga Lake. My primary duty was creating a database of land use information, which included writing a manual for the program. The data were pulled from a variety of sources, such as tax assessment, U.S. Census, and lake sampling sources. I became involved with other activities by trouble- shooting problems and administering the computer network's central file server. In February, I was hired full-time to manage all of the computerization efforts in the department. This was a new position. Examples of -my efforts were: computerizing the department's financial records; writing computer programs for cataloging the department's library and map files; lecturing and producing handouts for application programs; and computerizing the department's 1992 budget proposal showing different levels of budget growth. I was responsible for preparing the budget and justification for all computer hardware, software, maintenance contracts, and related expenses. One of my major activities outside the department was working with the Reapportionment Committee of the County Legislature. I presented information on the existing district sizes and proposals for reapportionment based on the new census of 94,000. This required using block level data and electronic maps from the 1990 U.S. Census. 1988 to 1990 Graduate Assistant City and Regional Planning Department, Cornell University, Ithaca, NY The first year I was chosen to work for the Director of the Graduate Program in Historic Preservation Planning. I did several types of research, such as using the University archives to locate historical information for New York City's Landmarks Commission, writing a State Register nomination for a historic homestead, and producing slides and photo enlargements of documentary materials for presentations. During the spring semester, I organized a one -day conference on masonry cleaning in cooperation with RESTORE, Inc. My activities included designing a flyer, printing materials, doing a mass mailing, maintaining a record of registrants, arranging for the site, locating lodging for the instructors, and obtaining materials for the lectures. Close to 40 people took part, and the workshop made its budget! _.. :W. - - - .. ...rte.,- .: —�_. .. .... ��: _ .. _....�. �.. In the fall of 189, I was the teaching assistant for the measured drawings course which prepared two sets of drawings for the Historic American Buildings Survey. I also presented lectures and demonstrations of drafting, measuring techniques, and use of surveying equipment. I helped prepare a grant for training Chinese craftsmen in restoration techniques by using a hands-on case study of stabilizing and restoring a temple. In the spring of 1990, as teaching assistant for the documentation survey course, I reviewed students' work and taught them to use a computer program I had developed as part of my thesis. 1989 Summer Intern Historic District Commission, Village of Phoenix and Town of Schroeppel, NY During a summer internship funded by a grant from the New York State Council on the Arts, I assisted a historic commission by preparing a district nomination of the downtown area. I wrote the historic overview for the entire town and compiled information on each structure in the downtown area; and, on my own initiative, I did a reconnaissance survey of the entire village and wrote architectural descriptions of the significant structures. 1985 to 1988 Project Assistant II Andrus Gerontology Center, University of Southern California, Los Angeles, CA The Associate Dean asked me to help him with his research grant and I took charge of its administration, technical aspects, and final products. I was responsible for managing the 18 -month budget of $100,000. This included record keeping, preparing purdiase orders, reconciling expenses, hiring student workem and processing personnel fc=Ls. I flew to Washington, D.C., several times to train the Association for Gerontology in Higher Education staff and upgrade my computer program for accessing the information on gerontology programs. As manager of the all data collection, entry and analysis, I worked closely with the principal investigators to develop questionnaires. I was an editor of the National Directory of Gerontology Instruction in Higher Education, based on our survey of 3,000 accredited colleges and universities. After the project just described, we undertook as second research grant and my position was upgraded to reflect the higher level of responsibility I actually exercised. I was in charge of mailings to 1,000 members of four national associations. I compiled tabular and statistical data, and used desk -top publishing to prepare camera -ready copy for it. 1984 to 1985 Senior Department Secretary National Policy Center on Employment and Retirement, University of Southern California, Los Angeles, CA I managed the office of a research unit funded by an endowment and through federal and private grants- I prepared purchase orders and check requests for expenditures and reconciled four different accounts, totalling over $350,000. 1 supervised student workers and processed personnel paperwork for four professional staff and five research assistants. I typed reports and grant applications, and helped prepare a book based on papers presented at a NATO - sponsored conference which we helped organize. 1981 & 1982 Summer Intern Department of Restoration, Old Salem, Inc., Winston - Salem, NC The first summer, I organized architectural drawings of properties in the district and made a catalog of samples of paint used on the museum buildings. Using information from an archeological investigation, I drew reconstruction drawings of a barn. I prepared text and Photographic materials for information boxes. I designed a large display using plans and models to demonstrate the evolution of a historic building. I participated in long -range planning and prepared slides for presentations. ., 7 36 The second summer, as a paid intern, I participated in a college archaeology fieldwork class excavating a historic building site and prepared elevation drawings for reconstructing the house (which was buii� two years later using the drawings). I also prepared a stabilization report for an abandoned, historic black church. In the spring, I returned to assist in preparing measured drawings of the church. 1983 on Computer Consultant I have been a consultant for students and faculty at USC and Cornell University. I designed data recording protocols and performed analyses for several research projects. One project won an award for research on users'of the Los Angeles Children's Museum. At Cornell, I developed a program to compile and analyze data from experiments by the Northeast Regional Weed Technical Committee in crop fertilization and herbicide usage. My expertise is in creating database applications for IBM PC and Macintosh systems, using Clipper and 4th Dimension on the respective systems. I am also experienced in providing training and assistance for WordPerfect, PageMaker, Excel, MapGrafix, and in transferring data between dissimilar systems, programs, and media. Volunteer Activities I am currently helping the Old North Salisbury (N.C.) Association prepare a proposal for a local historic district. I have conducted a walking survey with several residents to more clearly delineate the area to be included and will produce the finished proposal. In 1990 and 1991, I participated in meetings of the Heritage Coalition, a ten- county regional preservation organization in central New York. For several conferences sponsored by the Coalition, I helped produce advance notices, handouts, mailing lists, and labels for mailings. I was also appointed to the Fund Raising Committee, for which I prepared a computerized mailing list of organizations and foundations. During 1990 and 1991, I was the secretary for the Committee to Save the Lackawanna Railroad Station in Cortland, N.Y. I recorded and prepared minutes of meetings, assisted in public events, prepared a grant application, and provided knowledgeable advice to the group. Memberships Association for Preservation Technology U.S. Committee --- International Council on Monuments and Sites National Trust for Historic Preservation Historic Preservation Planning Alumni Preservation/ North Carolina Historic Salisbury Foundation Personal Background Born June 21, 1962 Married, three cats 510 ", 155 lbs. References available upon request. July 1992 This is a proposal for a historic resource survey of Orange County, North Carolina. Since the Chapel Hill township has been surveyed, only the remaining six townships (Bingham, Cheeks, Hillsborough, Eno, Cedar Grove, and Little River) will be surveyed. The area to be surveyed is mainly rural and vernacular in character with a few rural concentrations. There will be three stages of the project. The first stage will be undertaken to compile basic research on the area for support of the survey. The principal investigator will use primary and secondary sources to establish a preliminary list of structures with historic significance and establish historic contexts. The second stage will be the field survey and recording of data. Assisted by any interns, the principal investigator will travel through the unsurveyed areas of Orange County to provide a comprehensive survey (see Time Line for details). Opportunities to supplement the survey with oral history and other information will be incorporated as it becomes available. A computerized system of recording information will be used to input data. This system will then be used to generate facsimiles of the data forms, as acceptable to the State Historic Preservation Office. The last stage will be public presentations of the information and completing the written documentation. Performance of Work Principal Investigator: The survey, will be undertaken by David Bergstone, as the sole principal investigator. A minimum of 35 hours a week over 46 weeks will be spent by the principal investigator on the project, excluding travel time to and from Orange County and major holidays. Interns provided by Orange County will have their work supervised by the principal investigator. Depending on the experience and background of the interns, they will assist with the mapping, completing survey forms, and photographing the structures. The principal investigator will provide photographic equipment and a vehicle. All work by Mx. Bergstone and supervised interns, will be performed in accordance with the N.C. State Historic Preservation Office's standards. Work performed by the principal investigator will be paid according to the agreed upon work unit schedule, up to a maximum of $27,500. The project will start on September 1, 1992, and will be fully completed by July 31, 1993, Any work performed after August 30, 1993, will not be reimbursed unless agreed to by all parties. At least one progress report will be presented to the Historic Preservation Commission before January, 1993. Additional reports may be presented, as the principal investigator or the Commission feel necessary. A final presentation will be - i Y. F - .._.. -..�- ...� .•.....: :: :or{s�[,� _ _ _ ,Comprehensive Survey Proposai. . '': • - - of Six Orange County Townsl -d s ' _ _ � ... • ... . submitted by -David Bergstone Historic Preservation Consultant This is a proposal for a historic resource survey of Orange County, North Carolina. Since the Chapel Hill township has been surveyed, only the remaining six townships (Bingham, Cheeks, Hillsborough, Eno, Cedar Grove, and Little River) will be surveyed. The area to be surveyed is mainly rural and vernacular in character with a few rural concentrations. There will be three stages of the project. The first stage will be undertaken to compile basic research on the area for support of the survey. The principal investigator will use primary and secondary sources to establish a preliminary list of structures with historic significance and establish historic contexts. The second stage will be the field survey and recording of data. Assisted by any interns, the principal investigator will travel through the unsurveyed areas of Orange County to provide a comprehensive survey (see Time Line for details). Opportunities to supplement the survey with oral history and other information will be incorporated as it becomes available. A computerized system of recording information will be used to input data. This system will then be used to generate facsimiles of the data forms, as acceptable to the State Historic Preservation Office. The last stage will be public presentations of the information and completing the written documentation. Performance of Work Principal Investigator: The survey, will be undertaken by David Bergstone, as the sole principal investigator. A minimum of 35 hours a week over 46 weeks will be spent by the principal investigator on the project, excluding travel time to and from Orange County and major holidays. Interns provided by Orange County will have their work supervised by the principal investigator. Depending on the experience and background of the interns, they will assist with the mapping, completing survey forms, and photographing the structures. The principal investigator will provide photographic equipment and a vehicle. All work by Mx. Bergstone and supervised interns, will be performed in accordance with the N.C. State Historic Preservation Office's standards. Work performed by the principal investigator will be paid according to the agreed upon work unit schedule, up to a maximum of $27,500. The project will start on September 1, 1992, and will be fully completed by July 31, 1993, Any work performed after August 30, 1993, will not be reimbursed unless agreed to by all parties. At least one progress report will be presented to the Historic Preservation Commission before January, 1993. Additional reports may be presented, as the principal investigator or the Commission feel necessary. A final presentation will be = "" ... z :. r "• fhb - � -- - ... ... . . _ -.. ... .. _ _ �a made to the Commission and to the County Board of Commissioners, at the completion of the prole- Additional public presentations may be scheduled as agreed upon by the principal investigator and the Project Coordinator. Review of the work will take place by the N.C. State Historic Preservation Office as agreed upon in the work unit schedule. The finished materials will include data forms, photographs, maps, and a final report to meet the requirements of the N.C. State Historic Preservation Office. Orange County: The County will provide office space for the principal investigator and intern(s). This will include access to computers, printers, and xeroxing for producing draft and final reports. Secretarial support will be available if needed. The County will provide intern assistance. The interns will have architectural background sufficient for them to assist in the survey process. Photographic equipment may be supplemented depending on what is available from Orange County. The County will provide information from the comprehensive land information system and other sources which may be relevant, such as the identification of construction dates for structures. Orange County will pay for photographic supplies and developing costs, up to a maximum of $2,900. Travel throughout the county and to Raleigh will be reimbursed at a rate of 22.5 cents /mile, up to a maximum of $2,500. When possible a county car may be used for field work Up to five days of overnight expenses in Raleigh will be reimbursed at a per diem rate of $55 /day. Prehnunary Research September 1 to September 20, 1992 Perform basic research on the county to identify potential historic structures. Based on previous research available in Orange County and through the Division of Archives and History, historic contexts will be identified. Using maps and historical information, specific structures of historic interest will be identified. A draft historic overview of the survey area will be written. (3 weeks) Field Survey September 21, 1992 to June 27, 1993 Using maps and research information, information will be recorded for structures within each township. Townships will be used as a basic area of survey. Each township will be completed before beginning the next area. The survey process will use state forms to record information. Multiple Structure Forms will be used when appropriate for areas with concentrations of buildings. Historic Structure Short Data Sheets will be completed on the buildings retaining historic or architectural integrity. Structures not found to have integrity or historic value, will be coded in accordance with the State Historic Preservation Office's map scheme. For historically or architecturally significant structures, Historic Structure Data Sheets will be completed. Each recorded structure will be cross referenced on USGS and aerial photo maps. A sufficient number of black and white photographs (minimum of 2) showing at least the principal facades and sites will be taken of all structures recorded on data forms. Details and interior photographs will be taken as warranted. Significant structures will include color slides. (38 weeks) Final Report and Presentations June 28 to July 31, 1993 The completed historic overview will be finalized based on the field research. The overview will integrate all the areas surveyed with recommendations for the state Study List and local designations. An index will be created and any revisions to forms will be made. Data will be provided to the State Division of Archives and History and copies will be provided to Orange County.. The information will be in both written format and available in a computerized database system. As a final report, a historic overview of the area surveyed will be completed. The final report will also identify the main contexts identified and identify buildings which would be appropriate for further research within each context. Final presentations will be made to both the Orange County Board of County Commissioners and the Historic Preservation Commission. (5 weeks) :r ".r..:. _ _ .. .... Y . � � : r•- MY+A,'vf�.y , - - � - v rte— � .. � ; ° +•' -- - _ - .' � :_ _ � d.,.. , : � _ .M79x� - - w.: ia. yip,"• - • - Time Line Prehnunary Research September 1 to September 20, 1992 Perform basic research on the county to identify potential historic structures. Based on previous research available in Orange County and through the Division of Archives and History, historic contexts will be identified. Using maps and historical information, specific structures of historic interest will be identified. A draft historic overview of the survey area will be written. (3 weeks) Field Survey September 21, 1992 to June 27, 1993 Using maps and research information, information will be recorded for structures within each township. Townships will be used as a basic area of survey. Each township will be completed before beginning the next area. The survey process will use state forms to record information. Multiple Structure Forms will be used when appropriate for areas with concentrations of buildings. Historic Structure Short Data Sheets will be completed on the buildings retaining historic or architectural integrity. Structures not found to have integrity or historic value, will be coded in accordance with the State Historic Preservation Office's map scheme. For historically or architecturally significant structures, Historic Structure Data Sheets will be completed. Each recorded structure will be cross referenced on USGS and aerial photo maps. A sufficient number of black and white photographs (minimum of 2) showing at least the principal facades and sites will be taken of all structures recorded on data forms. Details and interior photographs will be taken as warranted. Significant structures will include color slides. (38 weeks) Final Report and Presentations June 28 to July 31, 1993 The completed historic overview will be finalized based on the field research. The overview will integrate all the areas surveyed with recommendations for the state Study List and local designations. An index will be created and any revisions to forms will be made. Data will be provided to the State Division of Archives and History and copies will be provided to Orange County.. The information will be in both written format and available in a computerized database system. As a final report, a historic overview of the area surveyed will be completed. The final report will also identify the main contexts identified and identify buildings which would be appropriate for further research within each context. Final presentations will be made to both the Orange County Board of County Commissioners and the Historic Preservation Commission. (5 weeks) 40 EXERPTS FROM THE FEDERAL REGISTER Friday, April 13, 1984 Part V: 36 CFR 61: Appendix A. DEPARTMENT OF THE INTERIOR National Park Service Archaeology and Historic Preservation; Secretary of the Interior's Standards and Guidelines PROFESSIONAL QUALIFICATIONS STANDARDS The following requirements are those used by the National Park Service, and have been previously published in the Code of Federal Regulations, 36 CFR Part 61. The qualifications define minimum education and experience required to perform identifica- tion, evaluation, registration, and treatment activities. In some cases, additional areas or levels of expertise may be need- ed, depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, • year of full -time professional experience need not 6onsist of • continuous year of fulltime work but may be made up of discon- tinuous periods of full -time or part -time work adding up to the equivalent of a year of full -time experience. Archaeology The minimum professional qualifications in archaeology are a graduate degree in archaeology, anthropology, or closely re- lated field plus: (1) At least one year of full -time professional experience or equivalent specialized training in archaeological re- search, administration or management; (2) At least four months of supervised field and analytic experience in general North American archaeology; and (3) Demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archaeology shall have at least one year of full - time professional' experience at a supervisory level in the study of archaeological resources of the prehistoric period. A pro- fessional in historic archaeology shall have at least one year of full -time professional experience at a supervisory level in the study of archaeological resources of the historic period. 80 31 r SECRETARY OF THE INTERIOR'S STANDARDS AND GUIDELINES ,,Professional Qualifications Standards The following requirements are those used by the National Park Service, and have been previously published in the Code of Federal Regulations, 36 CFR Part 61. The qualifications define minimum education and'experience required to perform identification, evaluation, registration, and treatment activities. In some cases, additional areas or levels "of expertise may be needed, depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, a year of full -time professional experience need not consist of a continuous year of full - time work but may be made up of discontinuous periods of full -time or part -time work adding up to the equivalent of a year of full -time experience. _, History The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: I. At least two years of full --time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum, or other Professional institution; or 2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history. Architectural History The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following: I. At least two years of full -time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or 2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. 91 0 Architecture 42 The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full — time experience in architecture; or a State license to practice architecture. Historic Architecture The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following: I. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or 2. At least one year of full —time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects. NOTE: Each of the discipline standards includes a minimum degree requirement "or (a degree in a) closely related field." The following guidance is offered to assist in defining "closely related field:" 1. History. Humanities, American Studies, Cultural History, Cultural Geography, Anthropology, Ethnography, or Folklore. 2. Archaeology. Prehistoric Archaeology, Historic Archaeology, Ethnography, or Anthropology. 3. Architectural History. Urban or Regional Planning, Historic Preservation, American Studies, Art History, Architecture or Material Culture, or Folklore. 4. Architecture and Historic Architecture. Engineering. 82 43 t 1 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 Action Agenda Item # Vitt—is SUBJECT: FEATHERWOOD PHASE II - PRELIMINARY PLAN ACTION BY: September 17, 1992 DEPARTMENT: PLANNING PUBLIC HEARING Yes _x —No ATTACHMENT(S): Resolution of Approval Application Vicinity Map Applicant's Letter & Private Road Justification staff Evaluation Agency Comments Preliminary Plan 7/20/92 Planning Board Minutes INFORMATION CONTACT: Eddie Kirk Extension 2582 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To reconsider the Preliminary Plan for Featherwood Phase II Subdivision. BACKGROUND: The property is located at the southeast corner of Piney Grove Church Road (SR 1711) and US 70 Business in Eno Township. The property is zoned Rural Residential (R -1). The Land Use Element of the Comprehensive Plan designates the area as Rural Residential. There are eight (8) average lot size is proposed to be serv, tanks. Lot 8 would and 2. Part of lot for lot 6. lots proposed out of 10.24 acres. The 1.29 acres. All lots except lot 8 are ?d by individual wells and septic be used as sewer easement for lots 1 7 would be used as a sewer easement A Class B private road, Featherwood Court, is proposed to serve four (4) of the eight (8) lots. The remaining lots would access off Piney Grove Church Road (SR 1711). The applicant's private road justification is included in the attachments. The Planning Staff has evaluated the private road and, due to the location, size of lots, and private road criteria, recommends a public road. The subdivision does not provide larger than normal required lot sizes, larger than required setbacks or proposed open space, and is not located in a watershed. Based on proposed density, the 2.... North Carolina Department the road for maintenance standards. of Transportation would accept if constructed to their The Preliminary Plan does not vary from the Concept Plan with the exception of the proposed sewer easements. The Preliminary Plan was reviewed by the Planning Board on July 20, 1992. At that time, due to the large number of trees that would need to be cleared for a public right -of- way, the Planning Board recommended approval with a Class B private road and the conditions contained in the Resolution of Approval. At the August 3, 1992 meeting the Board of Commissioners approved the Preliminary Plan for Featherwood Phase II with a public road. On August 4, Mr. Glen Veit spoke with the Planning Director, indicating that he was unaware that the Board of Commissioners was to consider the application. The agent for the applicant was notified on August 3, but failed to notify Mr. Veit. Mr. Veit would like the opportunity to present his case to the Board. RECOMMENDATION: The Administration recommends that the Board take the action necessary to consider the request, because the applicant did not know that the subdivision was being considered at the August 3 meeting. It is still the recommendation of the Administration that the subdivision be approved with a public road, because the subdivision does not satisfy the criteria of private road approval. RESOI.UTYON OF THE ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS Date Augug 3, 1992 Name of Subdivision Phase II FeaftMood Owner /Applicant Laura Lee Feather The Board of County Commissioners hereby approves Phase II Featherwood Subdivision preliminary plat, dated October 31, 1991 and containing eight (8) lots, subject to the fulfillment of requirements specified herein. A. Sewage Disposal L Each residential lot, except lots 1, 2 and 6 shall contain an adequate area for septic disposal, and repair area, approved by the Orange County Division of Environmental Health. 2. The septic system location may restrict the size and location of improvements. This disclosure shall be included in a document describing development restrictions to be recorded concurrently with the Final Plat. The document shall also disclose that information regarding the tentative location of septic systems is available from the Orange County Health Department, Division of Environmental Health. 3. Septic easements shall be provided for lots 1, 2 and 6 (by lots 8 and 7) as indicated on the Preliminary Plat. The easements and their conditions shall be contained in the development restrictive covenants or other documents. A reference to the restrictive covenants shall be included in a document describing development restrictions to be recorded concurrently with the Final Plat. 4. Lot 8 is of restricted development potential because it has been identified to accommodate septic fields for lots 1 and 2. The restricted lot shall be identified in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. B. Roads and Access 1. Featherwood Court shall be constructed to standards of the North Carolina Department of Transportation, within a 50 foot right -of -way, and the 1 construction shall be inspected and approved by NCDOT. M A letter of credit, escrow agreement, or bond shall be submitted to secure construction of Featherwood Court to the standards of the North Carolina Department of Transportation. An estimate of the construction cost must be prepared by a certified /licensed engineer or grading contractor and submitted to the Planning and Inspections Department. The financial guarantee must reflect 110% of that estimate and be issued by an accredited financial institution licensed to do business in North Carolina. The document describing development restrictions to be recorded with the Final Plat shall state that the financial guarantee will not be released until the road construction has been inspected and approved by NCDOT. 2. Lots 4, 5, 6 and 7 shall access onto Featherwood Court. All other lots shall access onto Piney Grove Church Road. 'ibis restriction shall be stated in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. 3. Approved street name signs shall be erected at the intersection of streets as required in Section IV- 13- 3 -c -12 of the Orange County Subdivision Regulations. Evidence shall be submitted by the applicant that the sign is in place or a copy of the receipt for purchase of the sign shall be submitted to the Planning Department. C. Land Use Buffers and Landscaping 1. Landscaping shall be preserved as indicated on the approved landscape plan. 2. Provisions for protection of existing trees as shown on the approved landscape Plan shall be included in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. 3. A Type E Land Use Buffer shall be provided along U.S. 70 Business. The buffer shall be 75 feet in width and provide sufficient vegetation to meet the standards of Section IV -B -8-e of the Subdivision Regulations. Said buffer shall be so noted on the plat, and described in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. D. Parkland 1. Cash in the amount of $500.00 (1/35 x 2,190.70 /acre = $62.59/lot x 8 lots = 5500.00) shall be paid to Orange County as payment in lieu of parkland dedication. 2 E. Miscellaneous 1. The Final Plat shall contain a title block and vicinity map in accordance with Section V -D-2 and V -D -3 of the Orange County Subdivision Regulations. 2. The following natural and man -made site features shall be shown on the plat: (Include streams, rivers, ponds, lakes, swamps, marshes, sites in "Inventory", houses, barns, sheds, railroads, overhead utility lines, cemeteries) a. Utility easement through lots 1, 6 and 7. 3. A setback of 40 feet shall be maintained as measured from the edge of the right -of -way. Side yards shall be a minimum of 20 feet, and rear Yards a minimum of 20 feet. These setback requirements shall be stated on the plat, and in a document describing development restrictions and requirements to be prepared by Planning Staff and recorded concurrently with the Final Plat. F. Certifications 1. A Certificate of Survey and Accuracy signed by a registered Land Surveyor shall be notarized on the face of the Final Plat. 2. A Certificate of Declaration and Maintenance in the form provided in Section V -D -6-b of the Orange County Subdivision Regulations signed by the landowner and developer shall be on the face of the plat and included in a document describing development restrictions to be recorded concurrently with the Final Plat. 3. The Department of Environmental Health shall certify that each lot, except lots 1, 2 and 6, contains a suitable area for septic disposal. 4. A Certificate of Approval signed by the Orange County Planning and Inspections Department. 5. The North Carolina Department of Transportation shall certify that Featherwood Court has been constructed to State standards or that construction plans have been approved. Signature of Applicant Clerk to the Board I, , accept the above listed conditions of subdivision approval, and acknowledge that each must be met prior to recordation of the final plat. 3 .'- ,��LIC„'10N _: R PRZLI""INPM%RY PLAN APP;ZCV',! 'ZEASE TYPE OR PRINT (:NK ON.�) SUEDIV :S :ON NArE: LOCH' :ON: r 1 I'LAJOR SUBDIVISION ORANGE COUNTY DuNER /DfVELDPcR; I y'Z , , \ ADDRESS: 4 l 4-t-!>� TE- E11MON -e ND,: AGENT/CONTACT : x �`� -�-� �� TELEPHONE NC.: cc� INFORHAT:ON: ante County Tax nap 7 \ SLcck Zcninc Dis:ric :(s): Total Numoer of Acres: DATE: T- - 1, - L0 -(s) Townsnip 7�11 p Pna.ses: k Tc :al Numoer of Lcts: -- Average Lo; Site; , �° r;iniRug L0: S :ze t Numoer /Tyne of Structures; (exiszinc) _ (proposed) Lineal Fee: in S :reefs:- r,- 4t..t_ -_��, ` Acres in Open Space L.'ater SUCDLy: PuoLic ( specify) ,ommunity `3.�. ;nci is a_ wastewater DiSOOSaL: PuDLic (specify) Community �� snciticua, ScnooL District: Fire Distrio-: General Land Uses in Area: / j , n Critical Areas: stream /drainacevays Doc Crone areas vz,ersned (soec:fy) n,s`cr.c s••_es caner (explain) E. AL'l class must be submitted on sheet no smaller -nan one incn e6uals zvo- nuncred feet and nc Lz ^d :flan one incn ecuais tvenzy feet (1 " =20') and must contain ,ne foLla�.inc informa:iar,[ SL:c) division name `.''`,/ :? :bnin_ Cf :,-a:. and adtacenz n "De -Ties name & acdress of pwner(s) ".i "`' ouildinc se,oack lanes oy natation cr r.: - name $ accress of suocivioer / layou- (if caner .nan owner) � Location and victh c. exis.in_ and prcDCsec <; / i' name df surveyor, encineer, easements (drainage,jl:`, :- gales, rpaCS, v �.•. Lanesoape arCn,,ec. or ar- ..,tea L .........,•,•,. _ exis:in5, prebcse: anc apjoinlnc ,. _ �z� / :�• :�• :: addre_S, •`e;lstra :ion and sea; inCLWdinC C7mensipn5 anc s.rej,. names an- °:2:° Prelimina,y Plan roac numbers. Lineal fee. of roac center :fines anc C i• ..' '^ scale, north arrrov approximate acreage o` new street ricn:s -c' -:ate '= y ✓ ease (including revision as -es) existing and brcoosee u :ilities, incluc:n_ :v. ^e. 1z .`'•:✓:'' ,ovrsh tax map - block -Lct sites, hydrants, valves, mannoLes re, t ences 'JW:. existing and proposed curbs, Cla:ers anc - .'lve' v••'� :. Parent Parcel Ice". "ficztion - 1nCLWd:n7 Si:eS anc Grapes ' .. .'.✓ oe-„ DCok anc ace - �•••" r _ p rrCOer,y �— :1�/a�� LOCaz1Cn an. vld :n C`. dLLCYS, siaevalks, _',Ke lene5. :C be sWbdiVidCd •' f ,ransif systems, ano Dus StdDs _ bowncary cescribed with bearines _ f reet .toss- se:7ions and in,.rsec.lar. v any Cis :anCeS bC :aiLS inClWCln7 CesiCn end .--tn C ,rave^, -av E'.: .rag, anC snowLCers acreage d` ldts, in--Wc inc and ��' mc.- , :Cn :aL alicnmen: a. case and Ce.'le rat CJ• ^V• excwa inC area wi:nin riCn :S -of -way roads) � ! cor.:rol Conner / ✓ Droobsed lot Lines with dlmenslons numoers Dnas'ny lines TOCOgraDhy at ten foot (17) intervaLS iL 0 �, ?L_4 Water bodies, streams, fLoodway and ';DOdpLalns Strear Duffers / loce- or. and size e` DarceLs cecicated for puoLic use, recrea :lonaL use or L reserved 'r+ common, with purpose noted �IIiN>Qi >.` impervious surface data (if located in L water suDDLy watershed) �^ 1I vicin'.ty map snowing general location of swodivision witn streets and roacs identified by State road number and name C. OTHER SUBhi77AL RECJIREML-NTS ✓ �` : :. centerLlne radius Or. aLL Crocosec streets permanent features SWCn as OW1LC1n9S, Cemeteries, historic Landmarks acicining Lo: Lavok;: names o` acie -rine Crzoer -v oune. ^s. !f Subdivioec, SJOQ1V1SiOn pia_ name, O.a" ,y BOOK 8 pace number, and perimeter Lo: nwmOe -s. '. ✓ lancscazln5 ano Du`*er reduiremer-, towrsnip, corp.-rate and extra -te " ':oria, z,anri -.c iuriseiction lines vnicn cress the proDerty LOCat1On and Sile cf Lots Of reStriCted development DOtem :iaL and notation on Piet Peeardinc same S:Ormwater deter tic, and /or Pete ^-7101 s'-es anp unaisturbeo areas for infi(:ra :iar ow. .-poses Located In uateP SuaPL; watersnec: Twenty -`.ive C25) copies of the prelir..inary plat. 2. One full siZe c--Dy of an Oran_e Cour.ty Tax map (v•itn tax parcels involved clearly markep in Oenc•.L;. 3. unere municioa( or cwASA sewer is net availaDLe, a copy of the Preliminary Plat incica:'nc heal;n Department soils analysis aDDrOvaL /ceniaL for each Lc: shown thereon, L. Where a Drivate road is proposed a vrit:en s :atemen- 5y -me azzLican: or his /ner au :ncri :e� re_- esen;;t vr,ich sets forth the )ustifica;lon for a private road (see Sc:-ton :V- 5 -3 -c -I df the Oranae Lcun:Y SuDdivisicn Re;u.a :ions). 5. Auxiliary epe�mena , in Graf: foray, Oreparec in acepreance vitn Section V; of ;nis Ordinance .nic. assure cc= Letion and /Or maintenance c` improvemen :s rea_irec zy this Ordinance. Sue,-, documents may ink; net oe limited to, a Drivate road maintenance agreement, and articLes of incoroora :ion and restrictive Covenants pertaining to a homeowner's association. These documents may De recuire= as necessary as evidence tna: the orCinance "Cuirements are Deinc mt -. The a:z "can -, hereDy cer,.fv ;nat :n.e fore^eirp a,c,.cat.dn is cor - =Le-e ar,d acc..-a:e. : u. -.a_ a fee (saeivisidns c`. . -Q. Lots), S21C.C: fee (slrzcivisicros zf 6 lets), S--' fee (sup:- ,vpr.s Lets) cr a SL2 let (S—Cl isions of 26 Lc;s is cue a: the time of applica :icr,. ^ SS..,.. per Cwe L. :')e time :he `.final MLat is presented for __- -.a.icn- +� V, OWNER'S SIG14ATURE "" P/C 50 2.9=5 FEATHERWOOD PHASE n �� .'.:Applicant: Laura Lee Feat '��� � \\ `'v 5�.=- .-— LUP: Rural Residential i 66 0 5' s 00 i I ! ,•B_' /< i •iCr • ^'C762 ` \ ' .� 10080 � ~•' r� �,' �.- 1 '� ,,.. = � • �i �t,• r� i ��r�..r�r � c� �'�� _�1 �.��.::. ' . � iii �4�� ;a;;, � � 9K3' / /,/ 4 44 r r!o� a i 1 r °920 % �Q O I � �`����lKe��, ?�?.�\ r•�,z�,r Y�I �3.�; � ;' �f 0645 n v •� � 1 C t 1 1 � � 1 J II 64-Z. 1!2, 1 1!z I> ra2e v'7 �2B 1/ c 'fir I �� ✓-^. 51125 1 � ~ 107-6 ► 1 i N ?cf5 '- 6� X91 r r i i �17 j �1= V. -h' w7 hv. � 3l61 i C732697 7:48 &C. O�D 4 I 5254 November 6, 1991 Mr. Eddie Kirk Orance COun—,y Planning Department Hillsborough, In 27276 Re: F-eatherwoo:? Subdivision Dear Mr. Kirk: 7 am wri .i: c this ietter to provide some regarding the parcel of land now under review fc_ r „a_4 - s: ^- d' _vision, known as =eatzerwood ?base 1 =. This land has been in my _fam -';2- fcr many year=_ as a single tract of 38.68 acres wi two '.souses on i7; a 23=1 scuzr foot 1oc house, and a 900 square Foot frame house. _:: cad ,:.v mother Sara Feather Hendrickson, ccnveved the prone_ -y 7 = me a my brother, Keith Feather tc divide between ourselves. Nv ..rozher and I explored a n ,- -ber cf options rq,ar - -,- poss___s divisions but were never able tc agree to pu=slae one ln March of 1990, _ pe7_._oned ^° courts to divide e ^ -- ecual halves in a pa .1cn czee, -:Ia Three knowledgeable real estate profess =Onals , Kempa, Alois Caliemyr., and Lisa Vettranc, were appo_n-.ed e Caurt to divide the land. They vested soil, appraised the and walked the land before dividing the property into a 2-7 acre tract of most'_y interior land, aleng wi4th the 2300 squa =•e -foot house, and a 15 acre tract with s• " --s.ant_z_ly more = rc_ ^.tace and the frame house. They e : =lained t- 4 - � -- � division of the n ~operty by pc4r.7ing to the developmen7 pc -en. acre tract, w =th - --s ample road frontage and Ccc_ Sv.. A=te_- a great deal C' my .Fro -.her an = agreed that l wo--Id lake 7ze _5 acre tract an4 he wL"uld e: e 22 acre tract, with the understanding ou_d --c- . 7 :gat � w order 70 o —,ain the equal value __.--ended by the commmiss_z. -e= s . Mr. Ddw_e November G, 19gl Page 2 This history is intended to illustrate that the development plan 2 am pursuing represents the culmination of a lengthy process of division of my family '_and and is ^y at . e=p.--- to put into effect tie plan the commissioners envisioned when they divided the property. 'hank you for your time and consideration cf .:f background in your consideration of my request for sion approval. if you have any question please do not to ca21 me at 919- 383 -5353. Sincerely yours, Laura L. Feather this hesizane w 11 PRIVATE ROAD TUSTIFICKTION Mgig)z7 " FEA,THEERWOOD - PHASE I a " Tax Map 15.21..60 The following �ust_,_catlor. for a ^r_vate road in the -eatherwood Subdivision follows the five voin=,s on pages 30, 3101a, and 31 of the P_pr__ Z, 1988 revisions to the Subdivision - ,L L_a�wozs for Orange Count', Norte Carolina. These r ^ve disCuss design features zhat are to be co ns_dered -_. dec, -� _d1_.0 t0 allow a private road. General Sta temen The ex_i st_nc = -_va_e road, F ea_herwood Court, w_.' serve five(5) lots in she subdiv -sicn containing a total of 6.'"3 acres. Feathe --wood Court is 300 feet long. perpetua- road maintenance acreeme'n t is o:: record at t: ^.e Oran ae Register of Deeds o==_ce and w___ caa_antee main Penance o_ sal_ road. _. Road Preserves Rural Character. The _ rc7osed mia]cr sups- v -s -on hardwoods and evergreens -__ a oeneral area of res- Cent -al and use. a. The averace .,ot 5_Ce _s _ .28 acres w_. ^ setbac__s f=iat meet _he Orange County Subdivision Re=__at_ons. b. Minimal amount of clearing wT? i be done to =he lot to ma-, Lain as much of the existing hardwoods and evergreens as possible. C. =av existing s ce= -c areas will be =reserved pV rest__cYive covenants also to be recorded. C. ?:ax= mu.'Tl wile._ _ -e and Dota 2ca_ spec -es be F_ ne.d b 1:._._ -1LIG1 destrucY_or. c a-'v e}._st _gees Cr srrubberv. Private Road JusZ?ficat'_on poi Featherwood Subdivis {on Pace 2 State Maintenance: W.th this exist -ng dwe11_ng - (Phase `= lots to be added. access only on Fea-, one access to U.S. r private road serving an ex'_st__c: =) ,- we are only proposing four :1 -�Jctrs a'_so would have restrict,Ons :�o = herwood Court, thus providi_.c o: 70 Business - 3. Restrictive Covenants: Subdivision covena: is will be enforced to ;,taicta? r ^e scgeerioq along the add; t-O .al restricted areas each lot, provided i= t he cove:.ants . -- 4. Recreation /Open rreas: Not applicable - payment im. lieu oz. 5. Other Design Fee - ores: The design o =;the subdiv? sion was so that would be accessing on U.S. 70 31.,s4ness. Most =ots were designed to -ro =t on ?inev Grove Church Road because the volume of ..ra - =_c _s sufficiently less. 6 - _1Ti�e= 'VIOL' S SL'r�aCe By oni v ung ading the a }__s �_:? _va _ oac - c pr to to a cast_ S, the amount o= _=pervious area w_1_ be co= si less than a' paved road. wi- h an ex;st_nc d_ a:.nace a:-ea and large pond within a few hundred feet from t is development, all measures will need to be tzKe:"i to belt protect any increase .n .unofd- ORANGE COUNTY PLANNING DEPARTMENT 13 306F REVERE ROAD HILLSBOROUGH. NORTH CAROLIN''A .27278 STAFF EVALUATION OF PRIVATE ROAD JUSTIFICATION SUBDIVISION: Featherwood - Phase II - Concept Plan DATE: November 15, 1991 The standards contained in the Subdivision Regulations pertaining to public and private roats are listed below. The Planning Staff comment regarding each is provided in italics. IV- B- 3 -d -1. Roads -Public roads are generally required in all subdivisions and will be required where it is found that: 1. The subdivision roads would be accepted by the State for maintenance if: a) They are built in a manner which satisfies the minimum State design, -and construction criteria for subdivision roads: and (Featherwood Court is approximately 300 feet in length and would satisfi' the minimum State design criteria if constructed to State standards.) b) They would satisfy other requirements for addition to the S Late maintenance system, including, but not limited to, the aene:ni density standard of at least two occupied residences for each one- tenth' of a mile of subdivision road. (According to the Department of Transportation, a road less than one mile it length must provide ingress and egress for at least 5 occupied permanenr residences and have a minimum density of two houses per tenth of a mile. A shoe cul -de -sac must provide ingress and egress to at least 4 occupied permanent residences. This private road would serve five (S) residences ti -her the subdivision is fully developed. NCDOT would consider this positi>>ei�• ::,i; cr, reviewing any request for State maintenance.) 1 1-41 2. The .subdivision roads extend existing roads which are public; or (The subdivision road does not extend existing public roads.) 3. The subdivision roads are part of a development which is located in an area designated as Urban or Transition on the Orange County Comprehensive Plan; or (The subdivision is not located in a designated Urban or Transition Area.) 4. A proposed road is designated as an arterial or collector street on an approved Thoroughfare Plan for a municipality or in the Orange County Comprehensive Plan. (The proposed road is neither an arterial nor a collector.) 5. The subdivision roads are part of a non - residential development consisting of office, retail, industrial, and similar businesses, each located on a separate lot. This provision shall only apply to that portion of a subdivision being developed for non - residential purposes. (The subdivision road is proposed for residential development.) Provided, however, private roads may be allowed in a subdivision where, in the judgment of the Planning Board and with the approval of the Board of County Commissioners, it is found that the nature and location of the subdivision are such that a private road is justified. (The road is located in the R -I zoning district in Eno Township. The minimum residential lot size is 0.92 acre. The subdivision is located at the southeasr corner of Piney Grove Church Road (SR 1711) and US 70 Business. A 1989 traffic count indicated 500 trips per day on Piney Grove Church Road and 1700 on US 70 Business.) In determining whether to permit private roads in subdivisions, the following design features will be considered: 1. The location and design of the subdivision is such that it clearly preserves the rural character of the County through: a. The provision of lot sizes and building setback lines greater than required by ordinance provisions; 2 (To meet this requirement, lots would need to be approximately twice the minimum lot size of 40,000 square feet. The average lot size is 1.28 acres. Although all of the lots are larger than one acre, none of the lots are twice the minimum lot size.) b. The retention and /or provision of landscaping and use of clustering of dwelling units to screen the view of the subdivision from public roads and /or maintain a wooded or forested character, maintain scenic views, or preserve wildlife, botanical, historic, archaeological and /or recreation sites; (According to the applicant, the site is wooded. There will be minimal clearing to maintain the wooded character. No clustering of units is proposed.) The number, location and /or size of lots to be located in the subdivision are such that, even if constructed to State standards, the streets would not be accepted by the State for maintenance due to density or other State requirements; r (Upon buddout, the subdivision will meet NCDOT density requiremenrs.) 3. Recreation and /or open space areas, including lands containing significant botanical, wildlife, historic and /or archaeological sites, are to be dedicated and /or preserved through restrictive covenants in amounts greater than required by standards for recreation /open space dedication; and /or (There are no areas proposed for recreation and /or open space.) 4. Significantly larger than required stream buffers and lot sizes, and /or other design features are proposed as part of a subdivision to be located in a Protected Watershed as designated on the Orange County Comprehensive Plan to reduce the amount of impervious surface and cause infiltration of storm water runoff to prevent the pollution of eater supply reservoirs. (The subdivision is not located in a water supply watershed. Also, lot sizes are not significantly larger than required.) S. Topographic and environmental features, such as streams, steep slopes, or watersheds, that would be adversely affected by the use of roads constructed to State standards because of factors such as significant 3 16 amounts of earthwork (cut and fill) that would contribute to increased run -off of stormwater and siltation. (Based on indicated topography there would not be signj cant amounts of earthwork to construct a road to Stare standards. Also, the propern, is not located in a watershed.) EVALUATION SL71NMARY: The subdivision is not located in a protected watershed. The subdivision road would be taken over by the State if it were built to their standards. It is also located in a rural residential area at the intersection of Piney Grove Church Road and US 70 Business, whicil is an arterial in the Comprehensive Plan' to the location, proposed density and length of the road, Staff recommends the road be public and constructed to State standards. r_.l JAMES G. MARTIN GOVERNOR THOMAS J. HARRELSON SECRETARY ORANGE COUNTY STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ( ;Vmhum. NurLh Caruliaa 27253 -0766 Julie 19. 1992 Mr. Eddie Kirk Ordlive Cuui►Lv Planning Department 306 -F Revere Road Hill.sborough, N. C. 27278 DIVISION OF WILLIAM G M:,n_C1'. JF . STA T - HIGHWAY AD,'01VS ;,,7 Subject: Phase II Featherwood / Bellechene East / Thompson's Cross Preliminary Plan Reviews Dear Mr. Kirk: Featherwood is a private subdivision and must obtain a driveway permit for access to US 70 Business Bellechene East is shown as Public and as such two sets of plans along with driveway permits should be submitted to this office for review. I recommend that the number of accesses off of SR 1383 be minimized. Thompson's Cross is shown as public and as such two sets of plans along with a driveway permit should be submitted to this office for review. Permission for encroachment, from H. Fairbailt. Jr. and F. Pen, Jr.. must be obtained before the entrance radii can encroach on their frontage, if you have any questions. do not hesitate to contact Mr. Juey'Hopkins, at (919) 570 -6833. JMM /JRH /jrh . 4�1Yours very tru y. J M. Mills. P. E. A /ssistant Division Engineer -_ -jal Att - _ ,,� ,o• 7.8 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLS.BOROUCH, NORTH CAROLINA 27278 r. •r MEMORANDUM To: Eddie Kirk, Planner II FROM: warren Faircloth, Erosion Control Supervisor SUBJECT: Featherwood Subdivision Phase II DATE: June 17, 1992 It does not appear than any erosion control approvals or permits are required for this project since all the roads exist. I / X79 6- 17 -92.0 5 Post office Box 8181 Carrboro/Chapel Hill 969-4501 Durham 688.7331 Hillsborough 732 -8181 Mebane, 227 -2031 FAX 919 - +44-3X: Extension 2586 A N C Mary Anne Black. Director Orange County Recreation and parka Department Post Office Box 8181 • Hillsborough, North Carolina 27278 70: Eddie h:lr-k FROM: MaryAnne B. Hcicwe GATE : July e, 199a RE: Courtesy Review -- Feather ^wcood �c� 1 ��_ I have r -eviewed the prelirninary plait fcor Featherwood .jubdivisian. The E lc -t subdivision prc+posal would rrequzr -N a dedication caf recreation /open space If such sites were found to be designated on the adc -pted Comprehensive Land Use Plan fc -r- the pr-operty in quest i ctr,. Nc, such sites are designated fctr this property, and so pay - meat —in —lieu c -f dedicatictrt is required. I will present my findings t ct the Orange Cc -unt y Aecr-eat i ctn and Flar^ks Advi scr-y Cctunci 1 at the next scheduled meeting on July 7, Iq-9: and will immediately forward to yC-ct arty add i t i c -na l ccrnrnent s they may have, MAM/ pbl Offices located at 300 W. Tryon Street, Hillsborough, NC Telephones: 919 732 -8181 - 919 967-9251 - 919 688.7331 - 919 227 -2031 DG3pffq 20 Burklin requested that the towns of Hillsborough and Pittsboro be included in the plans for a transit system noting that there are many who work in RTP who reside in those two towns. The response was that Chatham County is not currently a member of the Triangle Transit Authority. If Chatham County should become a member, then, Pittsboro would be a likely town for a transit system. Mr. Ritchey continued noting that the area being discussed is in the Jordan Lake watershed and perhaps would not be an area where intense development should be considered. Reid asked about the timeframe for construction, if the study proved that such a project should become a reality. Mr. Ritchey responded that he was hopeful that construction would begin seven to ten years from now and be in operation ten to fifteen years from now. Cantrell commented that commuter systems in residential areas with which she was familiar were very quiet operations. Mr. Ritchey's response was that the transit system was a much better neighbor than a sixteen lane highway. He encouraged the Board to make the Commissioners aware of their interest and opinions regarding a transit system. AGENDA ITEM #9: SUBDIVISION APPLICATIONS a. Preliminary Plans 0 (1) Featherwood Phase II Presentation by Eddie Kirk. The property is located at the southeast corner of Piney Grove Church Road (SR 1711) and US 70 Business in Eno Township. The property is zoned Rural Residential (R -1). The Land Use Element of the Comprehensive Plan designates the area as Rural Residential. There are eight (8) lots-proposed out of 10.24 acres, The average lot si3e is 1.29 acres. All lots except lot 8 are proposed to be served by individual wells and septic tanks. Lot 8 would be used as a sewer easement for lots 1 and 2. Part of lot 7 would be used as a sewer easement for lot 6. A Class B private road, Featherwood Court, is n F.S 21 proposed to serve four (4) of the eight (8) lots. The remaining lots would access off Piney Grove Church Road (SR 1711). The applicant's private road justification is an attachment to these minutes on pages The Planning Staff has evaluated the private road and, due to the location, size and number of lots, recommends a public road. The subdivision does not provide larger than normal required lot sizes, larger than required setbacks or proposed open space, and is not located in a watershed. Based on proposed density, the North Carolina Department of Transportation would accept the road for maintenance if constructed to their standards. The Preliminary Plan does not vary from the Concept Plan with the exception of the proposed sewer easements. - The Concept Plan was reviewed by the Planning Board on December 16, 1991. At that time, the Planning Board approved the Concept Plan with a Class B private road. The Planning Staff recommends approval of the Preliminary Plan for Featherwood Phase II with a public road built to State standards, and subject to the conditions contained in the Resolution of Approval'(a copy is an attachment to these minutes on pages ). Gray asked what had changed since the Concept Plan when the Planning Board had recommended a private road. Kirk responded that the only changes are the proposed sewer easements. Gray continued noting that the applicant had indicated that several hardwoods would have to be removed if a private road is not approved. Gray continued that he still felt a Class B private road is most appropriate. Gray and Scott agreed that a Class B private road is sufficient for a 300' cul -de -sac. Reid asked why the Staff wished to require a public road. Kirk responded that the Staff applied the criteria in the Ordinance and felt a public road should be required. The Planning Board and Board of Commissioners have the authority to approve the applicant's request for a private road. I" !� L , U 22 MOTION: Gray moved that the Preliminary Plan for Featherwood be approved with a Class B private road and subject to the conditions in the Resolution of Approval. VOTE: Unanimous. (2) Bellechene East Presentation by Eddie Kirk. The property is located in Cedar Grove Township on the east side of Eno Cemetery Road. The property is not zoned, however, the tract is designated Agricultural Residential and Water Supply Watershed in the Comprehensive Plan. It also drains into Lake Orange. The total acreage of the tract is 33.22 acres. Thirty (30) new lots are proposed with an average lot size of 1.04 acres. Where are three phases proposed with Phase I containing four (4) lots, Phase II containing eight (6) lots and Phase III containing eighteen (18) lots. The applicant is proposing public roads to serve each phase. All four lots in phase one would have to receive access from the subdivision road for the State to accept maintenance. The Orange County Health Department has checked the property and found a suitable site for a septic system on each lot. The Lake Orange Authority has indicated their Policy is to only allow direct lake access by membership to those land owners who adjoin the 620 foot elevation. Membership is available on a limited application basis and at that time, rules, regulations and common access areas are agreed upon. The Orange County Engineer has indicated he has no comments concerning the proposal. The County Attorney has indicated his concern that the east property line follow the 620 foot contour, which is indicated on the preliminary plan. He also indicated concern about lots 27 and 28 fronting on the Eno Cemetery Road, however, out of 30 lots, these would be the only two lots receiving access directly from Eno Cemetery Road. Other agency review comments were solicited and RECEIVED AUG - 6 1992 August 5, 1992 Mr. Marvin Collins Orange County Planning Department 306 -F Revere Road Hillsborough, NC 27278 Re: Featherwood Subdivision Dear Mr. Collins: 23 Thank you for very generously taking the time to explain to me the action taken Monday night by the Orange County Commissioners with respect to my wife's subdivision, Featherwood. However, I remain deeply disturbed that we were not notified that this item of business would be taken up by the Commissioners at that time. I understand that this is through no fault of you or anyone in your department. However, we would obviously like to be heard on this subject. I think it is crucial for both sides to be fairly presented to the Commissioners before they consider the matter, particularly where they have voted against the unani- mous recommendation of the Orange County Planning Board. I would appreciate-your assistance in putting this matter back on the agenda for the next County Commissioners meeting, to be held August 18, 1992, so that both sides of this issue can be presented to the Commissioners. Please do not hesitate to call me if you have any questions, and again, thank you for your help. Sincerely yours, 11 enn C. Ve t . 1 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 3.992 Action Agenda Item #_ VX-C SUBJECT: HILLSBOROUGH THOROUGHFARE PLAN DEPARTMENT: PLANNING PUBLIC HEARING Yes _x _N6 ATTACHMENT(S): INFORMATION CONTACT: Gene Bell - Draft 7 -20 -92 PB Minutes Ext. 2589 - Map of Proposed Boundaries - Draft Resolution TELEPHONE NUMBERS: Hillsborough -- 732 -8181 Durham- 688 --7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To consider the actions of the Hillsborough Town Board and a recommendation from the Orange County Planning Board regarding a proposal to re- define the boundaries of the Hillsborough Thoroughfare Plan. BACKGROUND: The Hillsborough Thoroughfare Plan was adopted in 1987 by the Town and State Board of Transportation. The County was asked to adopt it, but declined, due largely to the extensive area of County jurisdiction it covered. The plan area covers approximately 91 square miles whereas the town and its extraterritorial jurisdiction cover approximately nine square miles. Adoption of the plan was also considered as part of the Phase I Transportation Plan presented at the May 1990 public hearing. The County Commissioners withheld adoption pending resolution of the previously identified concerns. The subject of reducing the plan boundaries was discussed at a joint meeting of the Town and County Planning Boards and NCDOT planners in February 1991. The idea was favorably received by all parties and was discussed at several TAS meetings afterward. The Hillsborough Town Board authorized its Planning Board to begin discussions with NCDOT and Orange County on a reduced thoroughfare plan area and in December 1991 a three member subcommittee was appointed for this purpose. At the January 14, 1992 meeting, the Orange County Planning Board approved the formation of a subcommittee to work jointly with the Town Committee and NCDOT on boundary reduction 2 proposals. The boundaries of the Cooperative Planning Area (CPA) were used as the starting point for discussions on thoroughfare plan boundary revisions. Three meetings of the subcommittees and DOT representatives were held during the late winter and early spring with the attached map being the eventual outcome. The "new area" encompasses approximately 35 square miles, a very substantial reduction over the area encompassed by the current plan. The Hillsborough Planning Board has reviewed and endorsed the revisions and the Town Board considered them on July 13. The Town Board voted unanimously to adopt the revised thoroughfare plan boundaries. The Town will soon be requesting that DOT assist in the preparation of a Hillsborough Transportation Plan which addresses not only the new boundaries and thoroughfares, but also other transportation issues such as bicycle, transit, and pedestrian ways. Prior to requesting DOT assistance, the Town requests County concurrence in the proposed boundary changes. DOT, likewise, is desirous of County endorsement prior to starting on a Hillsborough Transportation Plan. Implications for the County include incorporating the residual area into the Orange County Road Classification System. Classifications consistent with the rural roads will have to be applied to this area in addition to ensuring consistency of road classifications at the rural /urban interface. Also, the County will be asked at some point.by the Town and DOT to adopt a revised Hillsborough Thoroughfare Plan. At their July 20 meeting, the Orange County Planning Board voted unanimously to endorse the action of the Hillsborough Town Board and recommend to the County Commissioners the adoption of a resolution supporting the proposed boundary revisions. RECOMMENDATION: The Administration recommends adoption of the attached resolution supporting the proposed thoroughfare plan boundary revisions. DK9:8- 18HBTP.DOC r DRAFT 7 -20 -92 PLANNING BOARD MINUTES MOTION: VOTE: AGENDA ITEM #11: 10 MOTION: VOTE: ._1 G The Planning Staff recommends that the proposed amendment be presented for public hearing on August 24, 1992. A copy of the proposed amendment is an attachment to these minutes on pages Reid moved approval for public hearing as recommended by the Planning Staff. Seconded by Jobsis. Unanimous. PLANNING BOARD ITEMS a. Hillsborough Thoroughfare Plan Presentation by Gene Bell. A copy of the abstract information and revised thoroughfare plan map are attachments to these minutes on pages Bell reviewed the map and noted that the Hillsborough Town Board voted unanimously to adopt the revised thoroughfare plan boundaries on July 13, 1992. The Planning Staff recommends that the Planning Board endorse the action of the Hillsborough Town Board and recommend to the County Commissioners the adoption of a resolution supporting the proposed boundary revisions. Such an item could possibly be considered by the commissioners at their August 18, 1992 meeting. Gray moved approval as recommended by the Planning Staff. Seconded by Reid. Unanimous. b. Regional Bicycle Plan Update Presentation by Gene Bell. This item is to report on efforts to prepare a Regional Bicycle Plan. On October 22, 1991, the County Commissioners agreed to participate financially in the preparation of a Regional Bicycle Plan at the request of the Durham- Chapel Hill- Carrboro (DCHC) Transportation Advisory Committee (TAC). Other 3 RD L� 1555 aNrl oc _ ' --.—• 1551 •-.r` ` r i. . ^��e rri„ 1, %.� r 1 ? ors• - - a {. •! •. may_•. �~ ; ��/ _ _1s ,, �: - 1 RD w.,J 1. far \ '•,� �_ ,.•. _ . 7. % STC.Ior f AD Oronpe Grove ; c _ Dodsons j a .Crossroads ti -• y _ _ ` i _ PLANNING 'AMA BOUNDARY j. Ex (STING PROPOSED LONG-RANGE .-- p.7JiGBALgCE9ggq: EXISMG ►�1�� /� :PRE 's 'EXPRESSWAYS MONSOON � ■tmmm■ pgp,p, plryl PpCPOSF-0 Iuuurnnnnl, HILLSBOROUGH OTHERS �. �.NNr. ,�rrrrr �mmrnw(m. �"INOR'TNOROUGNPARe¢t � -w--- wmnww.w.n —waw 'IE 1 THOROUGHFARE _" 1NTSRGMANGES � O ( *. CIVeR /l1NDI:RPAS$E$ O MOM ADOPTED BY; PLAN TpMN OF NILLSBOROUGN SSVTFJ®ER 21. 19A7 ,ice �..." -•• ._' -" ... .... fa101 Cr �LItrSfIC .. ■. C.WM1�m1� v TAWP* �r :w AUGUST 27, 1987 �LCO►MENDED�FOR APPROVAL BV 7"�r•^'� C n•-n,..•r: r.... -. -. ,. �. _.. elenvero 0 0.5m IOm SCALE R E S O L U T I O N WHEREAS, the North Carolina Department of Transportation prepared a Thoroughfare Plan for the Town of Hillsborough in 1987; and WHEREAS, the planning area boundary incorporated substantial rural areas beyond the Town's future growth areas; and WHEREAS, past misunderstandings related to the boundary have detracted from Town and County cooperation; and WHEREAS, the Town and County have embarked upon a Cooperative Planning Agreement; and WHEREAS, a new thoroughfare plan boundary based generally upon Cooperative Planning Area boundaries has been defined; and WHEREAS, this boundary has been endorsed by the Hillsborough Planning Board and adopted by the Hillsborough Town Board of Commissioners; and WHEREAS, the Orange County Planning Board has reviewed and endorsed the revised boundary; NOW THEREFORE, the Orange County Board of Commissioners hereby adopts the revised Hillsborough Thoroughfare Plan boundary and requests that the North Carolina Department of Transportation recognize it in future transportation planning projects for the Town. BE IT RESOLVED, this 18th day of August, 1992. Noses Carey, Chairman Orange County Board of Commissioners 0 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 18, 1992 1 Action Agenda Item No. -V-=- 0 SUBJECT: Participation in the Town of Chapel Hill Cable TV Refranchising Process DEPARTMENT: County Manager -` ATTACHMENT(S): - -- T- PUBLIC HEARING YES: - 'NO: X INFORMATION CONTACT: Albert Kittrell TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 - - - - - -- Durham - 688 -7331 PURPOSE: To considerTa request to the Town of Chapel Hill to participate g Process in their cable television refranchis,in p . BACKGROUND: At the July 29, 1992 Cable TV Citizen Advisory Committee, the members recommended that the County consider formally approaching the Town of Chapel Hill to work with the Town in their cable TV refranchising process since both jurisdictions are served by the same cable system, American Television and Communications (ATC). The Town of Chapel Hill appointed a Cable TV Advisory Committee in February to develop recommendations for the next franchise period. The Town's current franchise expires December, 1994. The Town has held an initial public hearing to receive citizen comments. The Town has also requested proposals from cable TV consultants to advise the Town regarding federal regulations and legislation, developing recommendations for future franchise requirements, evaluating application(s) and assisting in discussions with cable operators. The Town's cable committee is currently reviewing proposals from consultants. Although the County cable TV franchise with ATC expires February, 1996, the County Cable TV Committee would like to explore the possibilities of working with the Town. The "head end" (signal processing center /origination of all channels /satellite and antenna are located in Chapel Hill. PA Decisions and franchise requirements developed by the Town may impact ATC customers in the unincorporated jurisdiction of the County since all signals are disseminated from Chapel Hill. Working with the Town would encourage greater dialogue and help to identify the common interests among the two jurisdictions. The County Cable Committee also acknowledges interests unique to unincorporated county residents and the Board such as: cable extension policies and cablecasting of Commissioners meetings. The County Cable Committee discussed several levels of participation in the Town's refranchising process: a) representatives from the County Cable Committee could serve as ex officio members of their cable committee during the refranchising process; b) use the same cable consultant as the Town; c) use the:same cable consultant and share the cost with the Town.and, -d) observe the Town's refranchising process as interested citizens and create a refranchising process for the County at a later date. The committee did not specifically decide on the level of participation, however, members agreed that discussions between representatives of the Town and County cable committees should begin to determine if there is shared interest in working together. Robert Gwyn, Chair, of the County Cable Committee, and Norman Vogel, member of the County and Town Cable Committees, will be present to lead the discussion. RECOMMENDATION(S): The Manager recommends that the Board approve the Cable TV Citizen Advisory Board request to explore the possibilities of working with the Town of Chapel Hill during their cable TV refranchising process. ORANGE COUNTY COMMISSIONERS P.O. Box 8181 HILLSBOROUGII, N.C. Moses Carey, Jr. 27278 Alice M. Gordon August 31, 1992 Stephen H. Halkiotis Verla C. lnsko Don Willhoit Honorable Ken Broun, Mayor Town of Chapel Hill 306 N. Columbia street Chapel Hill, NC 27514 Dear Ken: �U Q -/l-92 At the August 18, 1992 County Commissioners' Meeting the Board approved a request from the County Cable TV Citizen Advisory Committee to explore the possibilities of.working• with the Town of Chapel Hill during your cable TV refranchis_, ing process. since both jurisdictions are served by the same cable system, American Television and Communications Corporation ("ATC"), dialogue between the Town and County would help identify common interests. We realize the Town Council has held an initial public hearing to receive citizen comments on cable TV concerns and requested proposals from cable consultants. We do not want to alter your current refranchising process, but feel representatives from the Town and County Cable Committees should begin discussions to determine if there is shared interest in working together and to consider possible methods of County participation in your refranchising process. The Commissioners and Cable Committee believe franchise requirements developed by the Town may impact the County's negotiations with ATC since your new cable franchise will be in effect in December 1994 and our -new agreement with the - cable company will begin in February 1996. Again, we encourage exploratory discussions between the two cable committees. We also hope the Town and County will continue joint dialogue regarding cable issues after both franchise agreements have been renewed. MC /ltc Sincerely, Moses Carey, Chairman Orange County Board of Commissioners YOU COUNT IN ORANGE COUNTY ! 732 -8181 968 -4501 688 -7331 227 -2031 644 -3004 (Fax) C "� Moses Carey, Jr. Alice M. Gordon Stephen H. Halkiods Verla C. Insko Don Willhoit ORANGE COUNTY COMMISSIONERS P.U. Box 8181 HILLSBOROUGH, N.C. 27278 Horace Johnson, Mayor - Town of Hillsborough 101 E. Orange street Hillsborough, NC 27278 Dear Mayor Johnson: 732 -8181 968 -4501 688 -7331 227 -2031 644 -3004 (Fax) I have attached a copy of the resolution that was approved at the County Commissioners, meeting on August 18, 1992. This resolution approves a new thoroughfare plan boundary based generally upon Cooperative Planning Area boundaries has been defined. If additional information is needed, please do not hesitate to call me or Gene Bell in the Planning Department. Thank you. Sincerely, Beverly A.�ythe, Clerk Board of Commissioners YOU COUNT IN ORANGE COUNTY! (D r _ R E S O L U T I O N WHEREAS, the North Carolina Department of Transportation prepared a Thoroughfare Plan for the Town of Hillsborough in 1987; and WHEREAS, the planning area boundary incorporated substantial rural areas beyond the Town's future growth areas.; and WHEREAS, past misunderstandings related to the boundary have detracted from Town and County cooperation; "and WHEREAS,, the Town and County have embarked upon a Cooperative Planning Agreement; and WHEREAS, a new thoroughfare plan boundary based generally upon Cooperative Planning Area boundaries has been defined; and WHEREAS, this boundary has been endorsed by the Hillsborough Planning Board and adopted by the Hillsborough Town Board of Commissioners; and WHEREAS, the Orange County Planning Board has reviewed and endorsed the revised boundary; NOW THEREFORE, the Orange County Board of Commissioners hereby adopts the revised Hillsborough Thoroughfare Plan boundary and requests that the North Carolina Department of Transportation recognize it in future transportation planning projects for the Town. BE IT RESOLVED, this ,18th day of August, 1992. Moses Carey, Chairman / Orange County Board o#/Commissioners BUILDING CAPITAL FUND County: ORANGE COUNTY Address: PO BOX 8181 Approved: Date: Contact Person: Sally Kost Title: Budget Director Hillsborough, NC 27278 Phone: (919) 732 -8181 ext. 2151 School Admin. Unit: Chapel Hill /Carrboro City Schools PROJECT TITLE: Ephesus Elementary School Renovation and Addition LOCATION: 1495 Ephesus Church Road, Chapel Hill, NC 27514 TYPE OF FACILITY: K -5 Elementary School GS.115C- 546.2(b) "Monies in the Fund shall be used for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buidings. As used in this section, 'public school buildings' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized, administration, maintenance or other facilities." Short Description of Construction Project: Renovations and additionsl to Ephesus which will increase the capacity of the facility and provide appropriate space for art, music, computer labs, resource programs, student teacher and administrative support areas and a cooking kitchen. ESTIMATED COSTS :.. Purchase of Land Planning Construction Renovation Enlargement Repair Total STATE LOCAL TOTAL (signature — Chair, Board of Education) (date) $120,000 $120,000 $624,938 $913,453 $1,538,391 $225,000 $225,000 1 Bid Dates /Vendors: 7 -18 -91 Trout & Riggs Construction Contracts Signed /Dates: 8 -19 -91 Estimated date of beginning of Construction: 8 -26 -91 Estimated date of Completion: 8 -15 -92 MATCH: The matching funds of one dollar of local funds for every three dollars of State funds are from (source): Sales Tax Revenue (1/2 cent) local option $504,173 of the matching funds have been expended for date/ description: 1) Planning 2) Construction 3) Renovation REPORTING REQUIREMENTS: We, the undersigned, agree to submit a statement of state /local amounts expended for each project in each local school administrative unit quarterly. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $624,938 from the Public School Building Capital Fund. We certify that the project lierein described is within the parameters of I ISc- 546.2(b) and that all of the match is available and designated as match for this project. 'Z (signature -- Chair. County Commissioners) // f (date) � U ru. /jo S o a (signature — Chair, Board of Education) (date) "'007�_ - 91-L 5b PROCLAMATION STATE OF NORTH CAROLINA: COUNTY OF ORANGE: WHEREAS, sickle cell disease is an inherited and currently incurable blood disorder that directly affects many Black Americans and their families, and WHEREAS, one in 10 of all Black Americans carries the gene for sickle cell trait, and WHEREAS, this disease indirectly affects every citizen of Orange County through its impact on our economic, social, and health care systems, and WHEREAS, treatment is now available through the North Carolina Sickle Cell Syndrome Program, medical schools, local health departments, federal and state agencies, to help those with sickle cell disease lead full and productive lives, and WHEREAS, these agencies work closely together to provide high quality education, testing, screening, counseling, referral, and medical services to persons having sickle cell disease, and WHEREAS, research on the treatment, management, and cure for this disorder is vital to improving the health and quality of life of persons with sickle cell disease; NOW THEREFORE, the Orange County Board of Commissioners does hereby proclaim September, 1992 as Sickle Cell Month in Orange County and urges all our citizens to become more informed and involved in the education, treatment, and care of people with sickle cell disease. Adopted this day of August, 1992. ORANGE COUNTY BOARD OF COMMISSIONERS Chairman ATTEST: i This proclamation is submitted by the Community Advisory Committee of the Comprehensive Sickle Cell- Program at the University of North Carolina at Chapel Hill on behalf of the Orange County patients we serve, the members of their families and the individuals and agencies that make up the sickle cell community. Orange County Contacts: Kimberly Monroe, 942 -8741; and Marion Phillips, 962 -8331 Oimnge... Conum SSion for Women Box 8181 • 110 North Churton Street Hillsborough, NC 27278 PROCLAMATION WHEREAS, on August 26, 1920; the 19th Amendment to the C.onstitution.of the United States was ratified; and WHEREAS, the amendment reads as follows: "The right of citizens of the Unites States to vote shall not be denied or abridged by the United States or by any state on account of sex. "; and WHEREAS, the power of the vote is the gateway to continued improvements in the status of women, and has the potential for especially significant impact in this "Year of the. Woman;" and WHEREAS, the Orange County Commission for Women advises the citizens and-the Board of Commissioners of orange County of the status.of women in Orange County; and . WHEREAS that status:.continues to be unequal, especially .economically and politically; and WHEREAS, women make significant contributions economically, politically and in myriad ways to Orange County, NOW,.THEREFORE, the Orange County Board of Commissioners. hereby proclaims Wednesday, August 26, 1992 as WOMEN'S EQUALITY DAY in celebration of women's.:contributions.and their right to economic. and political.equality,-and hereby urges all citizens to exercise:.their right to.vote in this election year and continue to work to guarantee full equality for all women. This the 18th day of August, 1992. C44 .- .......Moses Carey, Jr. Chair, Orange.County and of Commissioners Hillsborough 732 -8181 • Chapel Hill 967 -9251 Mebane 227 -2031 + Durham 688 -7331 R E S O L U T I O N WHEREAS, the North Carolina Department of Transportation prepared a Thoroughfare Plan for the Town of Hillsborough in 1987; and WHEREAS, the planning area boundary incorporated substantial rural areas beyond the Town's future growth areas; and WHEREAS, past misunderstandings related to the boundary have detracted from Town and County cooperation; and WHEREAS, the Town and County have embarked upon a Cooperative Planning Agreement; and WHEREAS, a new thoroughfare plan boundary based generally anon Cooperative Planning Area boundaries has been defined; WHEREAS, this boundary has been endorsed by the Hillsborough Planning Board and adopted by the Hillsborough Town Board of Commissioners; and WHEREAS, the Orange County Planning Board has reviewed and endorsed the revised boundary; NOW THEREFORE, the Orange County Board Of Commissioners hereby adopts the revised Hillsborough Thoroughfare Plan boundary and requests that the North Carolina Department of Transportation recognize it in future transportation planning projects for the Town. BE IT RESOLVED, this 18th day of August, 1992. Moses Carey, Chairmaw/ / " Orange County Board Commissioners F C -42 : (2-90) II yr i 1� STATE OF NORTH CAROLINA Department of Environment, Health, and Natural Resources $ 105,220.00 Total Cooperative Appropriation $ 63,132.00 60 State YIIZ19 2-P41-- $ 42,088.00 40 % County AGREEMENT FOR THE PROTECTION, DEVELOPMENT AND IMPROVEMENT OF FOREST LANDS IN ORANGE COUNTY, NORTH CAROLINA THIS AGREEMENT, made under the authority of "An act to authorize Counties to cooperate with State in Forest Protection, Reforestation and promotion of Forest Management," (Section 113 -59 of the General Statutes of North Carolina - 1943), and also under authority of another Section of the General Statutes, namely Section 113 -54, by the North Carolina Department of Environment, Health, and Natural Resources (hereinafter called the Department), party of the first part, and the Board of Commissioners of ORANGE County in the State of North Carolina (hereinafter called the Board), party of the second part, witnesseth: That WHEREAS the said Board, recognizing the need for active forest protection, development, reforestation, management and improvement in ORANGE County, has accepted the offer of the Department for cooperation in accomplishing this object: Now, THEREFORE, in consideration of the mutual convenants hereinafter set forth, the said parties contract and agree to maintain a legally appointed and equipped Forest Ranger organization in said county at the joint cost of the State and County, insofar as the joint funds will permit, as follows: Part I_ THE DEPARTMENT AGREES: 1. To select, employ and appoint, after consultation with the Board, a County Forester or County Forest Ranger for the purposes of controlling forest fires in said County; for detecting and extinguishing fires that break out; for investigating the origin of forest, woodland and field fires; for enforcing State forest fire laws; for taking such preventive measures, educational and otherwise, as shall seem necessary to prevent forest fires; for developing and improving the forests through reforestation, promotion and practice of Forest Management practices; and for protection from insects and diseases. 2. To furnish to each Forester or Forest Ranger so employed a badge of office, stationery and report forms, instructional posters for use in the County, leaflets for distributing to landowners and others; to purchase necessary equipment, communication systems, and other Forestry improvements deemed necessary insofar as the joint funds will permit. 3. To pay the Forester or Forest Ranger for all official services rendered, at a fair rate of pay_ Rates of pay are to be established by the Department in accordance with existing State salary schedules. s -2- 4. To direct, supervise, instruct, and inspect, through its agents, the work and conduct of the Forester or Forest Ranger, to discipline and, when necessary, discharge such Forester or Forest Ranger. 5. To submit to the Board of Commissioners monthly (or at other mutually satisfactory intervals) an itemized statement of all monies to be paid by the County and those paid by the Department for the proper conduct of the work within said County. 6. To make availabi ft n%�ly FiN SanSdt� e, Federal, and other funds allotted to it, the sum of hun re xr y wo ollars ($ 63,132.00 ) as its share of an annual budget of $ 105,220.00 for carrying on the work in said County. Part II. THE BOARD AGREES: . I. To pay the Department 40 % of- the total, cost of the Forester or Forest Ranger salaries and expenses and of other proper expenditures made in .connection with the over -all. Forestry program in said County, upon receipt and consequent approval of the periodic statements submitted by the Department. 2. To ($ 42,088.00 terms of this budget. appropriate —) , which Agreement, Fpurt tiro thousand annually the sum of eight eight dollars sum shall be available for expenditure and shall represent the County's share of Part III. IT IS EXPRESSLY AGREED AND UmERSToOD BY BOTH PARTIES: under the the annual 1. That this Agreement becomes effective July 1 , lg 92 2. That the annual appropriations as set forth above may be revised by mutual agreement between the Department and the Board, based on the amount of annual appropriation desirable for the proper conduct of the Forestry work, such revision to become effective at the beginning of a given Fiscal Year. Any unused balance of County funds remaining at the end of a Fiscal Year shall revert to said County unless otherwise mutually agreed upon by both parties. 3. That the Board reimburse the Department as provided in Part II, Item 1, by forwarding a county voucher drawn in favor of the Department for the amount of the County's share of expenditures as set forth in the Department's periodic statement to the Board. That such payments be made by the Board within thirty days following receipt of the Department's billing. 4. The title to all improvements and equipment purchased and /or constructed in connection with this Agreement will rest with the Department; such materials or their equivalent will remain in the County as long as this Agreement is in effect, or as long as they are needed by the Department for the proper conduct of the work therein. S. That the Forester or Forest Ranger periodically or at the request of the Board, shall present to the Board statements of the work being done within the County, so that said Board may be fully informed at all times regarding the Forestry finances and activities within the County. -3 IN WITNESS WHEREOF, the said parties do hereunto affix their names and seals upon the date herein below specified_ For the Board of County Commissioners of Date County. Provisions for the payment of the monies to fall due under this Agreement have been made by appropriation duly made or by bonds or notes duly authorized, as required by-the-"County Fiscal Control Act." Date County Finance Officer For the North Carolina Department of Environment, Health, and Natural Resources Date Signature Title /Yll`�- RESOLUTION AUTHORIZING EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT Whereas the Orange County Housing Authority (herein called the "PHA ") proposes to enter into an Annual Contributions Contract (herein called the "Contract ") with the United States of America, Department of Housing and Urban Development (herein called the "Government "). NOW, THEREFORE, BE 1T RESOLVED BY THE PHA AS FOLLOWS: Section 1. The Contract, numbered.. Contract No. 2903 -E, is hereby approved and accepted both.. as to form and substance and the Chair of the Orange County Board of Commissioners is hereby authorized and directed to execute said Contract in tr- .plicate on behalf of the PHA, and the Clerk to the Board of Commissioners is hereby authorized and directed to impress and attest the official seal of the PHA on each such counterpart and to forward said executed counterparts to the Government together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2. The County Manager is hereby authorized to file with the Government from time to time, as monies are required, requisitions together with the necessary supporting document, for payment under the Contract. Section 3. This Resolution shall take effect immediately. This the day of , 1992 Moses E. Carey, air Orange County B r of Commissioners ATTEST: 0-/ CABeverly B e, Cler Orange Cdiinty Board of Commissioners �1 (SEAL) 7C;,7 Acc Part I Numbers A- 2903- x U.S. DEpARTHMM OF HOUSING AND URBAN DEVMOPMENT SECTION 8 EXISTING CONSOLIDATED AMM& CONTRIBUTIONS CONTRACT PART I for HOUSING C RTIRICATE PROGRAM 1.1. DEFINITIONS. a. ACC. As used in kart X of this cACC, -ACC' means the Annual Contributions contract for each project. As used in Part XI of this CBCC, 'Accu means the CACC. �. Bud et Authority. The maximum aggregate amount which may be paid by HUD for each project in the Program over the duration of the CACC. Budget Authority is reserved by HUD from amounts authorized and appropriated by the congress. (Exhibit II lists budget authority for projects funded with amounts appropriated in Federal fiscal Year 1988 and later years.) C. CACC. consolidated Annual Contributions Contract. D. Contract Authority. The amount of contract authority for each project is listed in Exhibit I or Exhibit II of this CACC Part X (subject to reduction in accordance with section 1.4.D and section 2.3 of this CACC). E. cost Amendment. An amendment to the CACC which provides additional contract or budget authority to cover increased Program Expenditures to maintain the Program at the number of units originally approved by HUD. F. Fiscal Year. The PHA Fiscal Year. ACC Part is Page 1 of 6 pages HUD 52520 B (august 1988) G. HuD. U.S. Department of Housing and urban Develeapmeat. s. Maxisaum Annual Contribution commitment. See section 1.4.C.l.b. of this CaCC. I. PHA. Public sousing Agency. J. program. The Pss•s sousing Cartificate Program under the CACC. X. Program Receipts. Amounts paid by mm to the PHa for the Housing Certificate Program, and any other amounts received by the PHA in connection with the Program. L. Program Expenditures. mounts which may be charged against Program Receipts in accordance with the CACC and HUD requirements. K. Proiect. A funding increment for the Program. (The project may be for additional units or for a cost amendment.) 1.2. ROUSING CERTIFIOTE PROGRAM. A. Projects in Pr am. 1. List of Projects. The Projects in the Program are Listed in F.ahibit I and Exhibit II of this CACC Part I. 2. Exhibit I. Exhibit I lists projects funded with amounts appropriated before Federal Fiscal Year 1988. 3. Exhibit Ii. Exhibit II lists projects funded with amounts appropriated in Federal Fiscal Year 1988 and later years. A. Number of units (by number of bedrooms). To the MaXiMI'm extent feasible, the PHA shall enter into contracts for housing assistance payments for units under the Program in accordance with the unit distribution stated In this section. No substantial deviation, as determined by MM, from this unit distribution is allowed without prior HUD approval. Humber of bedrooms - Humber of units O 1 1 elderly) 2 _T 219 3 99 - 4 12 Total 403 A= Part I: Page 2 of 6 pages HUD 52520 8 (August 1988) C. PEA Fiscal Year. 1. The first fiscal year for the Program shall begin Oil (Enter the effective date for the first project listed in Exhibit I of Part I of the ChCC. if this date is not entered before the CACc is signed by the PHA, the date may be entered subsequently by BUD, upon written notice by HUD to the PRA.) The first Fiscal 'Year for the Program shall end on the last day of the PHA Fiscal Year which ends not less than 12 months, or more than 23 months, after this data. 2. Thereafter, the fiscal year for the Program shall be the 12 month period ending _. s111DQ 30 of each calendar year. (Enter the day and month used as the Fiscal Year ending date for other section 8 assistance administered by the FHA under an Annual Contributions contract with HUD.) 1.3. TERM. A. Exhibit I Projects. For all Projects listed in Exhibit I, the term of the CACC shall end on _ August 23, 1996 ._ (Insert last date of CACC tern for all exhibit I projects. If tbis date is not entered before the CACC is signed by the PEA, the date may be entered subsequently by EvD, upon written notice by HIID to the PRA.) H. exhibit ii projects. For each project listed in Exhibit II: 1. Exhibit II states the first date and last date of the AcC tern for the project. 2. The first date of the ACC term for the project shall be the first day of the month when HUD signs the CACC which adds the project to the Program, or another date as determined by -HUD. 3. If the first or last date of the ACC term for the project is not entered before the CACC is signed by the PHA, the date may be entered subsequently by BUD, upon written notice by SOD to the PEIA. 4. SOD may revise Exhibit II at any tim, upon written notice by HUD to the PHA (a) to add a cost amendment project, or (b) to remove a project for which the ACe term has expired. ACC Part I: Page 3 of 6 pages HUD 52520 B (August 1988) 1.4 ANNUAL CONTRIBUTION. A. Payment. BUD shall pay the PH& annual contributions for the Program in accordance with HUD regulations and requirements. B. Amount and Purpose of BUD Paye2nts. 1. The annual contribution for the Program shall be the amount approved by HuD for each Fiscal Year to covers a. The amount of.housing assistance payments by the PHA. b. The amount of PHA fees for Program administration. 2. The amount of the BUD annual contribution may be reduced, as determined by HUD, by the amount of Program Receipts (such as interest income) other than the Wo annual contribution. C. MAXiMum Payments for.Program. 1. Annual Limit on P&YE92ntl for Program. a. Except for payments from the CACC reserve account as provided in section 1.4.8 of this CACC, the HIID annual contribution for the program under section 1.4.8 during the Fiscal Year shall not be more than the maximum annual Contribution Commitment for the Program. b. The ]Y(,gx; mum Annual Contribution Commitment for the Program for each PEA Fiscal Year shall be equal to the sum of the contract authority amounts reserved by BUD for the projects in the Program. The amount of contract authority reserved for each project in the Program is stated in Exhibits I and ix of this CACC Part I (subject to reduction in accordance with section 1.4.D and section 2.3 of this cACC). If the first Fiscal Year for the Program is more than 12 months, the maximum Annual contribution Commitment for the Program for the first Fiscal Year may be adjusted in an amount as determined by MM by the addition of the pro rata amount applicable to the period in excess of 12 months. Acc Part xs Page 4 of 6 pages BUD 52520 B (August 1988) 2. Limit on Total Paymnts for Pr am. The OUR of BUD payments under section 1.4.8 for the Program over the duration of the CACC (including any payments from the CACC reserve account as provided in section 1.4.E) shall not be more than the sun of the budget authority amounts reserved by BUD for the projects in the Program fray amounts authorized and appropriated by the Congress. D.' Reduction of Amount Payable. HIM may reduce the amount payable by BUD for any project or for the Program, and may reduce the amount of the contract authority or budget authority for any project, by giving the PHA written notice of reduction in accordance with section 2.3 of this CACC. The notice by HUD may include a revision of gxh ibits I ar II to state the reduction in the amount of contract authority or budget authority for a project. 1S. CACc Reserve Account. A CACC reserve account shall be established and maintained by BUD, in an amount as determined by HUD consistent with its responsibilities under section 8(c)(6) of the u.s. sousing Act of 1937. The c&cc reserve account may be used by'BVD for payment of any portion of the payment approved by BUD under section 1.4.8 for the Fiscal Year. P. separate ACC. BUD's commitment to make payments for each project listed in Exhibit IY shall constitute a separate ACC. 1.5 CACC. A. The cACc consists of this cacc Part I (including Exhibits I and XX) and the form ACC Part IX prescribed by HM for the sousing Certificate Program and sousing voucher Program, designated as form sUD 52520 --E, and dated January 1990. These documents constitute the whole CACC for the Program. ACC Part X: Page 5 of 6 pages EIUD 52520 B (August 1988) B, This cacC supersedes any previous Annual contributions Contract for the projects or Program. matters relating to operation of the projects or Program under a previous Annual contributions Contract shall be governed by this CACC. Signaturess PUBLIC HOUSING AGENCY ORANGE COUNTY HOUSING AUTHORITY -/p - 90L UNITED STATES OF Al!9RZCA SECRETARY OF HOUSING AND URBAN DSVBr,oPMZNT BY Signature Date signed Print or type name and official title of signatory ACC Part Is Page 6 of 6 pages HUD 52520 B (August 1988) ACC Part I Number: A -2903 - E EXHIBIT I Projects Appropriated Before Federal Fiscal Year 1968 PROJECT ACC LIST CONTRACT PROJECT ACC NUMBER NUMBER AUTHORITY EFFECTIVE DATE NC19 -E1d4 --006 A -81 -679 $121,140.00 08/24/81 NC19 -E104 -007 A -84 -0676 - 66,960.00 02/04/85 NC19 -E104 -008 A-85 -0289 94,512.00 06/05/85 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT Date signed Exhibit 1: Page 1 of 1 pagss HUD 52520 B (August 1988) ACC Part 1 Nuaber; A -2903 - E EXHIBIT 11 Projects Appropriated in Federal Fiscal Year 1988 and Later Years Abbreviation: CA = Contract authority. BA - Budget Authority. PROJECT NUMBER Cam! BA NC19-E1p4 -001 $304,284.00 $4,565,412.00 FIRST DATE LAST DATE OF TERM OF TERM 10/18/76 10/17/91 NC19 -E104 -001 $(304,284.00) $4,565,412.00 10/18/76 10/17/91 NC19 -E104 -003 $ 92,376.00 $ 1,385,640.00 08/02/77 08/01/92 NC19 --E104 -004 $452,436.00 $6,786,540.00 11/28/77 11/27/92 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBA14 DEVELOPMENT )ate signed Tzhibit II: Page 1 of 3 pages UNIT DISTRI- BUTION OBR - 1 1BR - 52 2BR -- 56 3BR - 17 Total 126 OBR - 1 1BR - 52 2BR - 56 3BR - 17 Total 126 1BR - 3 (elderly) 2BR - 15 (10 elderly 3BR -- 15 Total 33 1BR -. 10 (elderly) 2BR - 90 (15 elderly 3BR - 49 4BR - 12 Total 161 HUD 52520 B (Au;ust 1988) ACC Part 1 Number: A-2903-- E EXHIBIT It Projects Appropriated in Federal Fiscal Year 1988 and Later Years Abbreviation: CA = Contract authority. BA = Budget authority. PROJECT NUMBER CA NC19 -E104 -901 $372,074.00 .NC19 -E104 -901 ($372,074.00) NC19 -E104 -902 $130,369.00 NC19 -E104 --902 ($130,369.00) NC19 -E104 -009 $ 82,308.00 NC19 -E104 -003 ($ 92,376400) BA FIRST DATE LAST DATE OF TERM OF TERM $ 744,148.00 09/01/89 06/30%91 $ 744,148.00 09/01/89 06/30/91 $ 260,738.00 05/01/90 06/30/91 $ 26.0- ,738.60 05/01/90 06/30/91 $ 411,540.00 11/01/90 10/31/95 $1,385,640.00 08/02/77 08/01/92 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT Date signed Exhibit 11: Page 2 of 3 pages HUD 52520 B (August 1988) UNIT DISTRI- BUTION N/A N/A N/A N/A 1BR --- 7 (elderly) 3BR - 8 Total 15 1BR - 3 (elderly) 2BR -15 (10 elderly 3BR --15 Total 33 ACC Part 1 Number; ---A-2903- E EXHIBIT 11 Pro acts Appropriated in Federal Fiscal Year 1988 and Later Years Abbreviation: CA =Contract authority. BA = Budget authority. PROJECT CA BA FIRST DATE LAST DATE UNIT NUMBER OF TERM OF TERN DISTRI- BUTION RENEWALS - 86 X 0194: NC19 -E104 -010 $632,601.00 $3,163,005.00 10101191 09/30/96 OBR -- 1 1BR - 52 2BR - 56 RENEWALS - 86 X 0194: 3BR - Total 17 126 NC19--E104 -011 $209,412.00 $1,047,060.00 08/01/92 07/31/97 1BR - 3 2BR - 15 3BR - 15 Total 33 UNITED STATES OF AMERICA SECRETARY OF HOUSING AND URBAN DEVELOPMENT Date signed Exhibit 11: Page 3 of 3 pages HUD 52520 B (August 1988) Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 MASTER PURCHASE AGREEMENT — DOMESTIC The County of Orange, North Carolina (County) and Environmental Systems Research Institute, Inc. (ESRI) Contract No. 92P1291 WHEREAS, Environmental Systems Research Institute, Inc. (ESRI), represents that it has title and/or right to license geographic information system software as identified herein; and WHEREAS, the County wishes to acquire such geographic information systems for use in agencies, universities, and local government (County entities); and WHEREAS, ESRI represents that it has the expertise to install said software and to train the County's personnel in its use and that it can deliver to the County the said software; NOW, THEREFORE, in consideration of the mutual covenants and Agreements contained herein, the parties do agree as follows: ARTICLE 1- --TERM OF AGREEMENT This Agreement will become effective on the date it is signed by all parties, and will continue in effect for two years unless terminated as prescribed in Article 4.1. At the end of the initial and any succeeding term, the parties may negotiate a new term based on their mutual agreement. ARTICLE 2--- INDEPENDENT CONTRACTOR ESRI shall, as outlined in the Appendixes, provide the software, personnel, material, services, and/or facilities as an independent contractor. ESRI's employees shall not be deemed to be employees or agents of the County, nor shall County employees be deemed employees or agents of ESRI. ARTICLE 3— EXTENSION AND MODIFICATION This Agreement may be amended, modified, or supplemented only by written Amendment which has been signed by both of the parties. ARTICLE 4— TERMINATION; CANCELLATION 4.1 This Agreement may be terminated by either party upon forty -five (45) days' written notice. Should the notice specify termination for cause, the recipient of the notice shall have fifteen (15) days in-.which to correct any defect in performance. On termination of this Agreement, all accounts A92- P1291/RS 1 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �nRedlands, CA 92373 (714) 793 -2853 and payments will be processed according to financial arrangements set forth herein for performance rendered to the date of termination. 4.2 Purchase Orders, other than for the initial purchase, may be terminated by the County in whole or in part, upon forty -five days' written notice to ESRI. There will be no cancellation charge for terminated Software purchases unless the Software has been delivered. In this case the cancellation will require County payment of return shipping costs. The County has the right to terminate hardware purchases forty -five days prior to scheduled delivery without cost. After hardware delivery or within forty -five days of scheduled delivery, termination of the hardware purchase is subject to a manufacturer cancellation charge not to exceed 35 percent of hardware list price. ARTICLE 5— NONAPPROPRIATION OF FUNDS; LIMITATION 5.1 Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. If funds are not appropriated or otherwise available, this Agreement may be terminated as in Article 4. 5.2 The County does not guarantee to purchase any certain amount under this Agreement. ARTICLE 6— ORDERS 6.1 Written Purchase Orders will be provided to ESRI by each user agency based on the fees specified in the Appendixes. Individual agencies are requested to confirm software discount pricing, level hardware pricing, plus model availability with ESRI prior to placement of a Purchase Order. Each agency placing an order will make payment individually to ESRI under the terms of this Agreement. 5w All Purchase Orders shall incorporate by reference the terms and conditions of this Master Purchase Agreement and the Software License Agreement. A signed copy of the Software License Agreement (Attachment D) shall be attached to the initial Purchase Order for entities not under the administrative authority of the County. A92-P1291/RS 2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street :J �n Redlands. CA 92373 (714) 793 -2853 6.3 The Purchase Order shall indicate the site that will act as the Primary Maintenance Site for the software ordered, unless primary maintenance is purchased at the time of ordering. For each secondary site within each Agency, there must be a primary site of the same manufacturer (Prime, DEC, Sun, etc.), CPU category (minicomputer, workstation, and PC), and for each applicable software module acquired. No greater than nine (9) secondary sites may be associated with each primary maintenance site. The following information shall also be included in each Purchase Order: 1. Place of delivery 2. Purchase Order number 3. Date delivery is requested 4. ESRI Master Purchase contract number 5. Primary site for maintenance if primary maintenance is not ordered 6. Quantity, description, and unit price 6.4 ESRI is a value -added hardware reseller. As such, ESRI is restricted from selling hardware to any user who does not purchase ESRI® software. The County acknowledges ESRI's representations in this regard. ARTICLE 7— INCLUDED PARTIES ESRI will accept orders and furnish the materials specified in the Attachments to other governmental agencies such as colleges, universities, school districts, cities, and so on, all within the County, at the same price and under the same terms and conditions. ARTICLE S--- PRICING ESRI will provide the software specified in Attachment A at the prices specified. One initial license at full list price is required in each category before the software discounts specified in this Agreement can be implemented for that category. Hardware purchases will be accomplished in accordance with procedures in Attachment B. ESRI is subject to hardware vendors' price fluctuations; however, the County shall be provided a firm quote for hardware valid for sixty (60) to ninety (90) days upon written request. ESRI will provide the services as specified in Attachment C at current list price. ESRI is the company and a registered trademark of Environmental Systems Research Institute, Inc. A92-P1291/RS 3 6123/92 Ems" Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 New software, services, and prices may be added to the Attachments upon mutual agreement of the parties. Prices stated are exclusive of shipping, installation, and tax, unless otherwise specified. ARTICLE 9— DELIVERY ESRI will make reasonable efforts to deliver as specified in the Attachments. ARTICLE 10- -TERMS OF COMPENSATION 10.1 Software will be invoiced fifty percent (50 %) upon delivery and fifty percent (50 %) upon installation and acceptance by the County or user agency when installed by ESRI; when self - installed by the County or user agency, acceptance is considered to have occurred ten (10) working days after delivery and acceptance is then automatic unless arranged otherwise by mutual agreement of the parties. Hardware will be invoiced one hundred percent (100 %) upon delivery and installation. Installation is considered to have occurred within ten (10) working days of delivery unless arranged otherwise by mutual agreement of the parties. 10.2 Software installation and training services will be invoiced upon their completion. The discounted software license fees listed in Attachment A include secondary support for the first year. If primary support is desired or required, the difference between primary and secondary support fees shall be paid in advance with the initial order. ESRI shall invoice requests for primary support upon completion of software installation. 10.3 ESRI will invoice each ordering agency following the above identified events. The County agrees to pay each invoice in full within twenty (20) days of receipt of invoice. ARTICLE 11,- -- NOTICE Unless otherwise provided, all notices will be sent by regular United States mail, telex, telegram, or telecopy to the addresses as follows: A92 -P 129l/RS 4 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 cou,tx County of Orange Central Land Records Office 200 South Cameron Street P.O. Box 8181 Hillsborough, North Carolina 27278 Phone: (919) 732 -8181 Fax: (919) 644 -3015 ARTICLE 12—ATTACHMENTS FUM Environmental Systems Research Institute, Inc. 380 New York Street Redlands, California 92373 Phone: (714) 793 -2853 Telex: 910 332 1317 Fax: (714) 793 -5953 The following Attachments are incorporated into this Agreement and therefore made a part hereof: Attachment A— ESRI – Domestic Software License Fees Part I Non -UNIX, PC, and University ARCANFO Software Products Part II— ARC/INFO License Manager Software Products Attachment B— Hardware Purchases Attachment C —ESRI Services Attachment D —ESRI Software License Attachment E— ARCANFO Support Policy Attachment F—RESERVED - INTENTIONAL BLANK - A92- P129l/RS 5 7/17/92 (Rev.) Enviromnental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 ARTICLE 13-- APPLICABLE LAW The laws of the United States and the State of Notch Carolina and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day written. ORANGE COUNTY, NC "County" By: Titl Dat ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. "ESRF0 By: uthorized Signature Title:_ U( cC ,,vlh� Date: A92-P1291/RS 6 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 J (714) 793 -2853 ATTACHMENT A PART I ESRI SOFTWARE LICENSE FEES DOMESTIC NON -UNIX, PC, AND UNIVERSITY ARC /INFO SOFTWARE PRODUCTS These software license discounts are offered to County and its identified qualified agencies. Prices These discounts shall remain in effect for two years from the date both parties have signed this Agreement and then shall be adjusted according to the mutual consent of the County and ESRI. In the interim, supplemental prices will be provided for additional central processing units (CPUs) - and software packages as they are released. Primary support is included for the first year on multi -user licenses and for single -user licenses for the first license purchased. Ninety (90) days of primary support is included on PC ARCANFOO licenses. After the first year /ninety (90) days, primary support is the only option for sites with only one ARC/INFOO license. Primary support sites that have more than one ARC/INFO license and have at least one current primary subscription can purchase up to nine (9) secondary support subscriptions at a reduced price in conjunction with each primary support subscription. Primary support must be assigned to the highest -level (capacity) CPU platform licensed. Full details of support requirements are included as Attachment E hereto. The County may purchase additional ESRI software under the pricing schedule identified in Attachment A, Parts I and II. Quantity discount is to be determined based on total number of copies purchased, cumulated from beginning of contract under this Agreement. Except as stated above for the first license purchased, discounted software license fees include secondary support for the first year. If primary support is desired or required, it should be ordered with each initial order, and the additional amount due will be the difference between primary and secondary support fees. Installation, training, additional copies of documentation, and other materials and services are available at list prices or at ESRI's then- current rates, whichever is greater. There is no installation or training with these prices. - INTENTIONAL BLANK - PC ARC/INFO is a registered trademark of Environmental Systems Research Institute, Inc. ARC/INFO is a registered trademark of Environmental Systems Research Institute, Inc. A92- P1291/RS A.I -1 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 A.1 Mini/Mainframe Licenses ARC/INFO DOMESTIC PRICING NON -UNIX PLATFORMS(1) (2) CPU CLASS TABLE AND PRICES Shipping Fees: Included User Guides: One set of User Guides are provided for each software license purchased Delivery: Within sixty (60) days of receipt of order, signed license, and Client Information Profile Non -UNIX Platform Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year --this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (5) Neither installation nor training fees are included. (6) Only one purchase necessary on any class machine on this category to qualify for next discount level. (7) Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQUOS. (8) Module availability on MVS systems is limited to NETWORK. A92- P129l/RS AJ -2 6/23/92 Class 4 Class 5 Class 6 Class 7 Class 8 Class 9 Class 10 Class 11 Data MV 1000 MV 2500- MV 6000 MV 10000 MV General MV 2000 5500 MV 7800 MV 15000110 15000/20 MV 7800 MV 8000 MV 18000/2 MV 20000 MV 9500 MV 4000 MV 15000/8 IBM 3033, 3081 3090 50S 3090 50J 3083, 3084 3090 60S 3090 601 3090, 4381 9083 9181 Prime 250 400,450 550 -850 6150, 9950 6350 -6650 2250 2450- 4150 -5340 9955 2350 2950 9650 -9755 4050 - ARCWO $34,000 $46,000 $61,000 $74,000 $84,000 $124,000 $175,000 $195,000 Copy 10) Extensions $6,800 $9,350 $12,750 $14,450 $16,150() 17,850 $17,850M- $21,000 $24,000 Copy 1(4) (5) (6) ARC/INF'O $22,100 $29,900 $39,650 $48,100 $54,600 $80,600 $113,750 $126,750 Additional Extensions $4,420 $6,078 1$8,288 1 $9,393 $10,498( $11,603() $13,650 $15,600 Additional Shipping Fees: Included User Guides: One set of User Guides are provided for each software license purchased Delivery: Within sixty (60) days of receipt of order, signed license, and Client Information Profile Non -UNIX Platform Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year --this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (5) Neither installation nor training fees are included. (6) Only one purchase necessary on any class machine on this category to qualify for next discount level. (7) Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQUOS. (8) Module availability on MVS systems is limited to NETWORK. A92- P129l/RS AJ -2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A.2 Domestic PC ARC /INFO 3.41)(1 a. PC Module Prices Shipping/ Handling 11 =5 6-19 20 or more Per Unit All Six PC ARC/INFO 3.413 Modules $5,395 $4,795 $4,195 $95 Five - Module Bundle (no NETWORK) 4,495 3,995 3,495 75 STARTER KIT & ARCPLOT Bundle 2,065 1,835 1,605 40 PC ARC/INFO STARTER KIT 1,345 1,195 1,045 20 PC DATA CONVERSION 900 800 700 10 PC OVERLAY 900 800 700 10 PC ARCPLOT 900 800 700 20 PC ARCEDIT 900 800 700 15 PC NETWORK 900 800 700 20 (dBASE module not included) b . PC Training Videos and Workbooks Shipping/Handling List Price Per Unit PC ARC/INFO STARTER KIT $100 $10 PC OVERLAY 100 10 PC ARCPLOT 100 10 PC ARCEDIT 100 10 PC NETWORK 100 10 c. Quantity Discounts The customer must purchase the same product in quantity to qualify for these discounts. For example, a customer who purchases five ARCPLOTs and three OVERLAYs on one Purchase Order would not obtain the quantity 6---19 discount. Similarly, a customer who purchases four Five - Module Bundles would not be able to claim the twenty- module discount. Discounts do not apply to maintenance, training materials, sales tax, or shipping. d . Domestic Discount Conditions The discounted software license prices in this Agreement are based on the following conditions: 1- No separate benchmarks or demonstrations of the software may be required for orders. PC ARGINFO NUM: (1) Includes ninety (90) days of primary maintenance starting fifteen (15) days from date shipped. A92-P1291/RS A.I -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 2. Orders do not require an extensive proposal, preparation of a competitive bid, preparation of a turnkey proposal including hardware, or extensive negotiations or demonstrations. 3. No new software or applications procedures are being developed for these licenses. 4. This discount is not applicable to commercial or private agencies. S. For each secondary site within each ordering entity, each must pay the required annual maintenance fee for at least one copy of each software product licensed (ARC/INFO, NETWORK, TIN, etc.) by each CPU category (minicomputer, workstation, and PC) and manufacturer (Prime, Sun, etc.) in order to obtain software maintenance and update service. 6. The Primary Maintenance Site shall support no more than nine (9) secondary maintenance sites. 7. Software maintenance shall be maintained for all software modules acquired. -- INTENTIONAL BLANK- A92-P1291/RS A.I -4 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A.3 University (Educational Institution) Non -UNIX Platform Pricing Mini/Mainframe Licenses —The appropriate quantity discount will be determined based on actual orders received at ESRI. ARCANFO UNIVERSITY PRICING NON -UNIX PLATFORMS(1)(2) CPU CLASS TABLE AND SOFTWARE PRICES Non -UNIX University Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year —this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (5) Neither installation nor training fees are included. (6) Only one purchase necessary on any class machine on this category to qualify for next discount level. (7) Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQUOS. (8) Module availability on MVS systems is limited to NETWORK. A92-P1291/RS A.I -5 6/23/92 Class 4 Class 5 Class 6 Class 7 Class 8 Class 9 Class 10 Class 11 Data MV 1000 MV 2500- MV 6000 MV 10000 MV General MV 2000 5500 MV 7800 MV 15000/10 15000/20 MV 7800 MV 8000 MV 18000/2 MV 20000 MV 9500 MV 4000 MV 15000/8 lBM 3033, 3081 3090 50S 3090 501 3083, 3084 3090 60S 3090 601 3090, 4381 9083 9181 Prime 250 400,450 550 -850 6150,9950 6350 -6650 2250 2450- 4150 - 5340 9955 2350 2950 9650 -9755 4050 ARC/INFO $20,400 $27,600 $36,600 $44,400 $50,400 $74,400 $105,000 $117,000 Copy 10) Extensions $4,080 $5,610 $7,650 $8,670 $9,690() —$-1-0,71-07T $12,000 $14,400 Coppy 1(4) (5) (6) ARC/INFO $13,260 $17,940 $23,790 $28,860 $32,760 $48,360 $68,250 $76,650 Additional Extensions $2,650 $3,650 $4,970 $5,640 $6,3007) $6,9607T $7,800 $9,360 Additional Non -UNIX University Notes: (1) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (2) Neither installation nor training fees are included. (3) Only one purchase necessary on any class machine in this category to qualify for next discount level. Primary maintenance included for first year —this category only. (4) Includes one year of maintenance which begins upon installation by ESRI or three weeks from the date of shipment if self - installed. (5) Neither installation nor training fees are included. (6) Only one purchase necessary on any class machine on this category to qualify for next discount level. (7) Module availability on VM/CMS systems is limited to NETWORK and RDBI- O- SQUOS. (8) Module availability on MVS systems is limited to NETWORK. A92-P1291/RS A.I -5 6/23/92 EsRi Environmental Systems Research Institute, Inc. 380 New York Street �Redlands, CA 92373 .� (714) 793 -2853 AA University PC ARCANFO Pricing PC- ARC/INFO,3,4D + LAB KIT(2)(7) Modules Included PC ARCANFO PC DATA CONVERSION PC OVERLAY PC ARCPLOT PC ARCEDIT PC NETWORK ArcView for Windows PC ARC/INFO LAB KIT (UNIV.) Additional Additional Eirst Uni t(3) Units 2-5 (4) _Uqita 6- 10(4)(5) $2,000.00 $1,000.00 $500.00 First Kit(2)(7) PC LAB KIT (10 key) $8,000.00 PC LAB KIT (5 key) 5,500.00 Primary Support Serviced) (See Attachment C) • LAB KIT does not come with dBASE. • LAB KIT comes standard with one (1) year of primary support. A.5 Workstation LAB KIT (UNIVERSITY) Additional Kev(4)(5) $500.00 500.00 License Manager Floating Seat (FS) Licenses and Node - Locked (N -L) Licenses (see Attachment A, Part H for definition of terms). Applies to all UNIX -based Platforms and includes NETWORK, TIN, GRID, and COGO Extensions. A92-P1291/RS A.I -6 6/23/92 Floating B KIT 112ak Node -I Qdc QdLAB Krr ARC /INFO 2nd Year ARC/INFO 2nd Year SofLwyare SUDDor Sgftare Supper 1st Copy $6,000.00(3) See Attach. C 1st 3 -Pak $7,000.00(3) See Attach. C Ea. Addtl. Copy 1,500.00(4) Additional Pals 2,000.00(4) . 5 Units $12,000.00 N/A N/A Ea. Addtl. Copy $1,500.00(4) N/A N/A 10 Units $19,500.00(5) N/A N/A Ea. Addtl. Copy 1,500.00(4) N/A N/A A92-P1291/RS A.I -6 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street :1 LIRedlands, ri CA 92373 (714) 793 -2853 A.6 PC ArcView(l) and ArcCAD(1 )(2) Software Product Licenses (University) License Fee Each Shipping 1st. 11ni Additional Copy Per Unit a. ArcView for Windows/Mac $250.00 $250.00 $15.00 b. WorkStation ArcView 350.00 350.00 20.00 • Limited Ninety (90) day Material and Workmanship Warranty on Software Media and Documentation. • ArcView has no software support service or planned updates. Product updates, if any, will require payment of a fee. c. PC ArcCAD PC ArcCAD Lab Kit (5) PC ArcCAD Lab Kit (10) $1,000 $1,000 4,500 1,000 9,000 1,000 $20 20 20 • Limited ninety (90) day Software, Material, and Workmanship Warranty on Software Media, and Documentation. • ArcCAD has no software support service. University, PC, LAB Krr, ArcView, ArcCAD notes: (1) Each unit includes media and documentation. (2) Includes one copy of ArcView with each unit. (3) First unit includes media, documentation, and LAB KIT materials. (4) Includes hardware key, or keycode, only. does not include media or documentation. (5) LAB KIT may have no more than 10 units. Additional units must be purchased as part of another LAB KIT. (6) This fee includes software support for up to 10 units. (7) Each license includes all extensions and one year of software support. A92-P1291/RS A.I -7 6/23/92 gyp' Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A.7 University Licensing Conditions a. Only one physical location per LAB KIT. Purchasers must acquire additional LAB KIT to equip additional laboratories. b. Software support for LAB KTTs is separate from any other ARC /INFO Software Support. c. Additional Workstation Type refers to any new platform possessing an operating system executables which require ESRI to issue new media. d. University prices for standard Floating Seat and Node - Locked Licenses cover software and first -year support. e. University prices are bundled and cannot be itemized. f. University (Educational Institution) Licenses under these discounts are licensed for instructional purposes only. A.S University Site License Call ESRI Marketing, extension 1375, for information regarding acquiring an ARC/INFO University Site License, Data, Related Materials, and Software Support on an annual use Agreement basis. A92- P1291/RS A.I -S 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 ATTACHMENT A PART II ESRI SOFTWARE LICENSE FEES DOMESTIC ARC /INFO LICENSE MANAGER SOFTWARE PRODUCTS All supported UNIX and VMS platforms may operate within the following floating and node- locked environment. The following platforms are currently not supported at ARC/INFO Rev. 6.0: IBM (VM/CMS & MVS), Prime (PRIMOS), Data General (AOS/VS). These ARC NFO software license components are offered to the County and its identified and qualified agencies. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall have the following meanings: • "Seat" means one person at one terminal, terminal emulator, or workstation console, using one login at one time. • "Node" means workstations or CPU. Terminals and terminal emulators are not nodes. • "Floating Seat" means seats that are not restricted to any particular central processing unit (CPU). The number of seats are administered by the License Manager and are available to all terminals, terminal emulators, or workstations on the network. • "Node- Locked Seat" means seats, provided in packages of three seats, that lock the Software to one specific node. Terminals and terminal emulators are free to access the Software on the host platform but cannot execute it on another node. • "License Manager" means the installed software program that administers the distribution of seats to requesting end users. Permitted Uses: You may use the Software and Related Materials on as many central processing units as you have licensed Floating and Node- Locked Seats, which is regulated by the License Manager, for your internal use. The ARCANFO license has been broken into five parts: 1) Floating Seats, 2) Node - Locked Seats, 3) Documentation, 4) Software Installation Kit, and 5) Software Support. A.1 Prices These quantity discounts shall remain in effect for two years from the date both parties have signed this agreement and then shall be adjusted according to the mutual consent of the County and ESRI. A92-P1291/RS A.II -1 6/23/92 Environmental Systems Research Institute, Inc, 380 New York Street j 71 Redlands, CA 92373 (714) 793 -2853 Except where noted, the software license fees include secondary support for the first year. Installation, training, additional copies of documentation and other materials and services are available at list prices of ESRI's then current rates. a. Floating and Node - Locked License Pricing Floating Seats Node- Locked 3 -Paks License No. ARC/IlVFO Extensions 3-Pak-No. ARC/INFO Extensi ns 1st $18,000.00 $2,550.00 ea. 1st $25,000.00 $5,100.00 ea. 2 -10 9,900.00 ea. 1,400.00 ea. Add'l 16,250.00 ea. 3,300.00 ea. 11 -25 8,100.00 ea. 1,150.00 ea. 26+ 7,000.00 ea. 1,100.00 ea. Shipping Fees: Included User Guides: One set of User Guides is provided for each Floating Seat and Node - Locked 3 -Pak purchased Delivery: Within sixty (60) days of receipt of order, signed license, and Client Information Profile • The first seat of either type receives full documentation and a Software Installation Kit. All other Floating Seats and 3 -Paks receive one set of documentation only. Additional Software Installation Kits are available separately. • Node - Locked ARC/INFO 3 -Paks may be used with Node - Locked or Floating Extension products. • Node - Locked Extension 3 -Pales must all be of the same type (e.g., 3 TIN). 3 -Paks cannot be comprised of different extensions (i.e., 1 TIN, 2 NETWORK). b. ArcView List Price hi in Handlin r Unit PC ArcView $495 ea. $15 Workstation ArcView 995 ea. 20 • Limited ninety (90) day Material and Workmanship Warranty on Software Media and Documentation. • ArcView has no software support service or planned updates. Product updates, if any, will require payment of a fee. c. ArcCAD (PC) List Price $3,995 • Includes ArcView for Windows. A92- P1291/RS A.II -2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 d. ArcShc— ARC/INFO Software Development Library • This software is available on minicomputer and workstation platforms but not on PC or mainframe platforms. The software is subject to terms and conditions to be negotiated. Contact your ESRI Marketing Representative for further information. A.2 Discount Conditions The discounted software license prices in this Agreement are based on the following conditions: a. No separate benchmarks or demonstrations of the software may be required for orders. b . Orders do not require an extensive proposal, preparation of a competitive bid, preparation of a turnkey proposal including hardware, or extensive negotiations or demonstrations. c. No new software or applications procedures are being developed for these licenses. d. This discount is not applicable to commercial or private agencies. e. For each secondary site within each ordering entity, each must pay the required annual maintenance fee for at least one copy of each software product licensed (ARC/INFO, NETWORK, TIN, etc.) by each CPU category (minicomputer, workstation, and PC) and manufacturer (Prime, Sun, etc.) in order to obtain software maintenance and update service. f . The Primary Support Site shall support no more than nine (9) Secondary Floating Seats or nine (9) secondary Node - Locked 3 -Pak units. g . Software support shall be maintained for all software modules acquired. h . Users who have purchased a Node - Locked 3 -Pak may purchase their first Floating Seat at the second -copy discount rate. i . When calculating Floating Seat quantity discounts, Node - Locked 3 -Paks and Floating Seats each count separately. j . There is no quantity discount on the Node - Locked 3 -Pak for users who have purchased a Floating Seat. These users must purchase their first Node - Locked 3 -Pak at the first -copy rate. k . Quantity discounts are cumulative for the life of the Agreement. A.3 Floating and Node - Locked Software Support Fees See Attachment C.6. A92-P1291/RS A.II -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 A.4 Software Installation Kit Each kit sells for $400. A separate kit is required for each platform possessing a different operating system. There are no quantity discounts. A.5 Installation See Attachment C.1. — INTENTIONAL BLANK- A92-P1291/RS A.II -4 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �TMRedlands, CA 92373 (714) 793 -2853 ATTACHMENT B HARDWARE PURCHASES B.1 Hardware Purchases ESRI shall negotiate hardware prices at the time of quotation and/or purchase. B.2 ESRI Installation of Minicomputer Equipment ESRI, or its designee, shall install any equipment ordered under this Agreement in the County's designated office within 120 days (if possible) of execution of this Agreement or subsequent Purchase Order issued under this Agreement. The County is responsible for verifying delivery dates prior to initiating a Purchase Order for the hardware. Installation dates may be changed by mutual consent of ESRI and the County. This installation shall include unpacking, placement, and successful interfacing and testing of equipment according to standard procedures associated with each manufactured item of the system. During the installation period, ESRI shall coordinate with the hardware vendor to guide the system administrator on the installation, operation, and administration of the new hardware system. The County will receive hands -on demonstration and guidance as the two parties work together on minicomputer systems installation tasks. The following will be covered: • Starting up the system and individual devices and shutting them down in an orderly fashion • Monitoring system status, including disks, assignable peripherals, user lines, print queues, and batch job queues (sequential job processing) • Monitoring the system event log • Maintaining directories and files by creating, locating, deleting, protecting, passwording, and obtaining file and directory listings • Performing backup and recovery on magnetic tapes and disks • Controlling printer operations • Modifying user line and terminal settings • Performing system crash recovery procedures • Identifying, isolating, and replicating user and system problems A92- P1291/RS B -1 6/23/92 +� Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 B.3 ESRI Installation of Workstation and /or Peripheral Equipment ESRI, or its designee, shall install all equipment ordered under this Agreement in the County's designated office within one hundred twenty (120) days (if possible), depending on vendor inventory/delivery schedules. Installation dates may be changed by mutual consent of ESRI and the County. This installation shall include the successful interfacing and testing of equipment according to standard procedures associated with each manufactured item of the system. The unpacking and placement of equipment shall be the joint responsibility of the equipment vendor and the County, with ESRI providing coordinative support. During the installation period, ESRI shall coordinate with the hardware vendor to guide the County's system administrator on the installation and administration of the new hardware system as it relates to the operation of ARC/INFOO and related ESRI® software. As the two parties work together on systems installation tasks, the systems administrator will be guided through key procedures needed to install and administer ARC/INFO and related software on the equipment. The following will be covered: • Starting up the system and individual devices and shutting them down in an orderly fashion • Checking disk space availability, obtaining files and directory listings, setting up accounts and permission/access rights, and creating workspaces for the software • Loading and/or restoring files on tape • Modifying user line and terminal settings where necessary BA Deliverables • Hardware system as ordered • Interfaced hardware • Performance (Acceptance) tests • Users familiarized in operation of hardware B.5 Responsibilities a. The County shall designate a person to act as system administrator who will learn the procedures for system installation, operation, maintenance coordination, and problem identification. b. The County shall, at its own expense, prepare the designated site in accordance with specifications and communications with a member of ESRI's staff. These preparations shall ARC/INFO is a registered trademark of Environmental Systems Research Institute, Inc. ESRI is the company name and a registered trademark of Environmental Systems Research Institute, Inc. A92-P1291/RS B -2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �Redlands, CA 92373 n (714) 793 -2853 include installation of appropriate electrical wiring, air conditioning, heating, humidity control, lighting, and space for hardware components. c. ESRI shall coordinate the shipping, insurance, and delivery of the various hardware components, including communication with the County regarding appropriate logistics. d. The County shall provide appropriate insurance coverage for the equipment after delivery. e. ESRI shall provide an on -site specialist to interface the various hardware components, coordinate with the hardware vendor representatives in performing the various acceptance testing of each equipment component, and familiarize the users in use of the hardware. B.6 Acceptance of Equipment Equipment shall be accepted by the County when ESRI and the County jointly verify that the equipment is installed and operating in accordance with the manufacturers' published specifications. Upon the happening of this event, acceptance has occurred. INTENTIONAL BLANK A92-P1291/RS B -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands. CA 92373 (714) 793 -2853 ATTACHMENT C ESRI SERVICES CA ESRI Software Installation Minicomputer and Workstation: Upon receipt of a Purchase Order for software installation, ESRI shall successfully install and test all minicomputer and/or workstation software ordered under this Agreement. ESRI is responsible for the interfacing of additional hardware only if such items are identified in the current ESRI® documentation and are fully operational on the date of ESRI software installation. ESRI technical personnel will work on -site with assigned County staff who will be familiarized in maintaining and supporting the software systems installed. ESRI shall deliver a training database with the software. Deliverables • ESRI software installed and tested on the specified computer system. • Orientation of County technical personnel in installation and maintenance of software. Responsibilities a. The County will provide the completed Client Information Form and Configuration Form to ESRI (see Attachments D -1 and D -2). The installation date will not be finalized until ESRI has reviewed the profile. b. ESRI will supply materials for installation activities. c. The County shall provide technical staff, as needed, including the County system administrator, to work with ESRI staff, install software, and learn basic maintenance and management procedures for software. If software is to be installed on or interfaced to County equipment not furnished by ESRI, County technical staff shall participate in the software installation and shall provide assistance in interfacing ESRI- supplied software with County's computer operating system and County's peripheral devices; County technical staff shall be available during training to assist with operating system adjustments, minor bug fixes, and so forth. County shall provide system administrator -level access to ESRI on its computer system and provide requested user accounts required for software installation. ESRI is the company name and a registered trademark of Environmental Systems Research Institute, Inc. A92-P1291/RS C -1 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 AcceAtance of Softwa When on -site installation is ordered and.subsequently provided by ESRI, software shall be accepted by each County ordering party when ESRI and the party jointly agree in writing that the modules are operational according to the current published specifications. Where self- installation occurs by each ordering party, acceptance shall occur within ten (10) days of delivery. Fees On -site installation is available at $2,500 for a single workstation, $3,500 for multiple workstations at the same site, not to exceed two days on -site. Each physical site is considered to be a separate installation. All travel and per diem expenses are included. Please consult with ESRI for scheduling details. C.2 ESRI Software Training When ordered, ESRI shall train users in the operation of the software programs installed. The training program will be conducted at the offices of the ordering party or another mutually agreed convenient location. For each on -site course, the County shall select no more than ten of its staff for training. ESRI shall present a general overview of each program and have each student use each program to solve a problem from a previously distributed problem set. The introductory course extends over a period of five (5) class days and encompasses ARC/INFO and NETWORK. TIN and COGO courses are two days each. These courses are scheduled at later dates upon the agreement of the parties. Deliverables • Users trained in use of ESRI software. • One set of course materials for each trainee. Responsibilities a. ESRI shall provide all training materials and a trainer for conducting the courses. b. For training at County facilities, the County shall provide a classroom equipped with large tables comparable to drafting tables, chalkboard, movable seats, terminals, and computer time adequate to process various student jobs. Students should be able to leave their materials in the classroom after the day's training. Training may be purchased either on -site or at ESRI for standard fees in accordance with current ESRI policy. A92-P1291/RS C-2 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 C.3 Software Support Fee Schedule Software support fees are payable annually in advance. ESRI will invoice each purchaser based on fees in effect on the date support fees become due each year. Two forms of software support are available: Primary and Secondary. Primary Support Service receives the following services: a. Telephone consultation for user questions (see Support Chart in this section for the number of calls permitted). b. Software and User Guide Updates. c. Registration for two people at the annual ESRI User Conference is provided with multi -user primary support. d. Registration for one person at the annual ESRI User Conference is provided with single - user primary support (except PC platform). Secondary Support Service is provided through the Primary Support User (e.g., all calls regarding user questions are made to the Primary Support User, not to ESRI). Examples of current fees are listed on the following pages. - INTENTIONAL BLANK- A92- P1291/RS C -3 6/23/92 h O Q 0 fi O ^� ow � O W CC s M C/1 c� ° a a a� 7 r. w w cti a U a U Q ou 0•. q. R C4 w C, 4 • c� N N N N M M a U U U U U U •° C� a� a� a`3 a`3 4� � w z � V N O rr O C O U ton Q� F 01 owc CIO GO Q� w oq op cn rA CC s M C/1 c� ° a a a� 7 r. w w cti a U a U Q Environmental Systems Research Institute, Inc. 380 New York Street �ryRedlands, CA 92373 (714) 793 -2853 DOMESTIC NON -UNIX PLATFORMS CPU CLASS TABLE AND SOFTWARE SUPPORT TABLE CURRENT ESRI MULTI -USER PRIMARY SUPPORT OPTIONS(C) CURRENT ESRI MULTI -USER SECONDARY SUPPORT OPTIONS(B)(C) IN ADVANCE(A) IN ARREARS(D) IN ARREARS(D) CLASS ARC/INFO TIN, NETWORK, COGO TIN, NETWORK, COGO ARC/INFO TIN, NETWORK, COGO 3 $ 4,000 $1,100 each 4 $ 4,480 $1,232 each 4 5,500 1,100 each 2,720 1 6,160 1,232 each 5 6,800 1,100 each 440 each 7,616 1,232 each 6 8,500 1 100 each 4,480 9,520 1,232 each 7 10,000 1,100 each 493 each 11,200 1,232 each 8 11,200 1 100 each 10 12,544 1,232 each 9 16,000 2,300 each 10,000 17,920 2,576 each 10 23-060 2,700 each 25,760 1 3,024 each 11 25,000 3 100 each 28,000, 1 3,472 each CURRENT ESRI MULTI -USER SECONDARY SUPPORT OPTIONS(B)(C) SINGLE -USER WORKSTATION CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(B)(C) IN ADVANCE(') IN ARREARS(D) CLASS ARC /INFO TIN, NETWORK, COGO ARCANFO TIN, NETWORK, COGO 3 $1,600 $440 each $ 1,792 $ 493 each 4 2,200 440 each 2,464 493 each 5 2,720 440 each 3,046 493 each 6 3,400 440 each 3,808- 493 each 7 4,000 440 each 4,480 493 each 8 4,480 440 each 5,018 493 each 9 6,400 920 each 7,168 1,030 each 10 9200 1,080 each 10,304 1,210 each 11 10,000 1,240 each 11,200 1,389 each SINGLE -USER WORKSTATION CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(B)(C) (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and secondary support site fees. (C) Fees subject to change without notice. (D) In arrears payment due each quarter. A92-P1291/RS C -5 6/23/92 IN ADVANCE(') IN ARREARS(D) ALL CLASSES ARCANFO TIN, NETWORK, COGO ARCANFO TIN, NETWORK, COGO Primary $3,000 $500 each $3,360 $560 each 1,200 200 each 1,344 224 each (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and secondary support site fees. (C) Fees subject to change without notice. (D) In arrears payment due each quarter. A92-P1291/RS C -5 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 J (714) 793 -2853 Table 1 (continued) PC ARC /INFO CURRENT PRIMARY AND SECONDARY SUPPORT OPTIONS(D) (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and secondary support site fees. (C) In arrears payment due each quarter. (D) Includes support on all modules purchased except NETWORK. — INTENTIONAL BLANK A92-P1291/RS C -6 6/23/92 IN ADVANCE(A) IN ARREARS(C) STARTER KIT(D) NETWORK STARTER KIT(D) NETWORK Primary $1,000 $250 $1,120 $280 Secondary 400 100 448 112 (A) Maintenance/support fees due and payable annually in advance. (B) Any secondary site can be upgraded to a primary site by paying the difference in the fee between the primary and secondary support site fees. (C) In arrears payment due each quarter. (D) Includes support on all modules purchased except NETWORK. — INTENTIONAL BLANK A92-P1291/RS C -6 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 CA University PC ARC /INFO Support Fees ►1 Primary Support Service $1,600.00 • LAB KIT comes standard with one (1) year of primary support. • This fee includes software support for up to ten (10) units. C.5 Workstation LAS KIT (UNIVERSITY) Support Fees License Manager Floating Seat (FS) Licenses and Node - Locked (N -L) Licenses (see Attachment A, Part II for definition of terms). Applies to all UNIX -based Platforms and includes NETWORK, TIN, GRID, and COGO Extensions. &At Floatine Seat LAB KIT 3 -Pak N-QdL-Locked LAB Krr 2nd Year Sul2no 2nd Year SURRO r 1st Copy $3,000.00 1st 3 -Pak $4,000.00 Ea. Addd. Copy 500.00 Additional Pak 1,500.00 5 Units $5,000.00 N/A N/A Ea. Addd. Copy 500.00 N/A N/A 10 Units $7,500.00 N/A N/A Ea. Addd. Copy 500.00 N/A N/A • A LAB KIT may have no more than ten (10) units. C.6 Domestic Floating and Node- Locked Support Fees Floatin Seats -Pak No. Node- Locked 3 -Paks Primary ARC/INFO Extensions Primary ARCANFO Extensions 1, 11,21 $3,000.00 $500.00 1st, 3 -Pak, $4,000.00 $1,100.00 & on FS 11th, 21st, & on 3 -Pak Secondary $1,200.00 ea. $200.00 ea. Secondary $1,600.00 ea. $440.00 ea. 2 -10, 12 -20, 2 -10, 12 -20 22 -30 & on FS 22 -30, & on 3 -Pak A92-P1291/RS C -7 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 TM (714) 793 -2853 a. Sites pay an annual support fee based upon the total number of seats of each type they have licensed. If a site adds additional seats, they will pay a prorated support fee for the new seat(s) when the next support renewal comes up. This will keep all seats on the same renewal schedule and allow ESRI to invoice each customer only once per year. b. Floating and Node - Locked Seats are considered separate products and are counted separately when calculating Software Support fees. Node - Locked Seats are biAed by the number of 3 -Pales, not seats. c . Every tenth Floating Seat (e.g., 1st, 11th, 21st, and so forth) and every tenth Node- Locked 3 -Pak (e.g., 1st, 11th, 21st, and so forth) is a Primary Seat and will receive software and documentation updates and telephone technical support contacts. Primary Floating Seats receive one complimentary admission to ESRI's User Conference. Primary Node - Locked Seats receive two. Documentation and Software Installation Kits purchased independently will require separate updates. d. Secondary Seats receive software updates and telephone technical support through the Primary Seat. Secondary Seats do not receive documentation. Secondary support subscribers receive special discounts on new documentation and documentation updates. e. Software Support fees are due and payable annually in advance. If prohibited from paying in advance, contact ESRI for fee amounts for payment quarterly in arrears. In arrears fees include additional administration and handling charges. C.7 ArcView and ArcCAD have no software support service. C.8 ArcShc See Attachment A.II.A.l.d. A92- P1291/RS C -8 6/23/92 ►+"-, Environmental Systems Research Institute, Inc. 380 New York Street Redlands. CA 92373 (714) 793 -2853 ATTACHMENT D ESRI SOFTWARE LICENSE AGREEMENT COMMERCIAL and STATE GOVERNMENTS Contract No. 92P1291 This is a license agreement and not an agreement for sale. This license agreement (Agreement) is between the County of Orange, North Carolina (Licensee), and Environmental Systems Research Institute, Inc. (ESRI), and gives Licensee certain limited rights to use the proprietary ARCANFO® Software and Related Materials (Software and Related Materials). All rights not specifically granted in this Agreement are reserved to ESRI. Reservation of Ownership and Grant of License: ESRI retains exclusive title and ownership of any copy of the Software and Related Materials licensed under this Agreement and, hereby, grants to Licensee a personal, nonexclusive, nontransferable license to use the Software and Related Materials pursuant to the terms and conditions of this Agreement. From the date of receipt, Licensee agrees to use reasonable effort to protect the Software and Related Materials from unauthorized use, reproduction, distribution, or publication. Copyright: The Software and Related Materials are owned by ESRI and are protected by United States copyright laws and applicable international treaties and/or conventions. Licensee agrees not to export the Software and Related Materials into a country which does not have copyright laws that will protect ESRI's proprietary rights. Definitions: As used herein, the following words, phrases, or terms in this Agreement shall have the following meanings: "Software" means the actual copy of all or any portion of the computer programs delivered on the Software Media Kit, inclusive of backups, updates, or merged copies permitted hereunder or subsequently supplied by ESRI. "Related Materials" means all of the printed materials, user documentation, training documentation, and confidential software activation code supplied by ESRI under this Agreement. "License Manager" means the installed software program that administers the distribution of seats to requesting end users. Permitted Uses: ESRI employs a nondestructive License Manager to limit use of the licensed Software to specific computer networks and/or computer systems. As each configuration of central processing units and/or networked systems may be unique, Licensee agrees to conform Licensee's use of the Software to the Software system configuration licensed from ESRI. Said configuration is incorporated herein by this reference, inclusive of any written modifications approved by ESRI. ARCID4FO is a registered trademark of Environmental Systems Research Institute, Inc. A92- P1291/RS D -1 6/23/92 O+ Environmental Systems Research Institute, Inc. 380 New York Street TM Redlands, CA 92373 (714) 793 -2853 • Licensee may install the Software onto the licensed computer systems. • Licensee may make only one copy of the Software for archival purposes unless the right to make additional copies is granted to Licensee in writing by ESRI. Uses Not Permitted: • Licensee may not sell, rent, lease, sublicense, lend, time -share or transfer, in whole or in part, or provide unlicensed Third Parties access to prior or present versions of the Software and Related Materials, any updates, or Licensee's rights under this Agreement. • Licensee may not reverse engineer, decompile, or disassemble the Software, or make any attempt to unlock or bypass the License Manager software program used. • Licensee may not alter, modify, or create any derivative works of the Software and Related Materials. • Licensee may not make additional copies of the Software and Related Materials. • Licensee may not remove or obscure any copyright or trademark notices. Assignment: Licensee shall not assign this contract or Licensee's rights hereunder without the prior written consent of ESRI. Any purported assignment without such consent shall be null and void. Term: The license granted by this Agreement is for a term of three (3) years, which will be automatically renewed for subsequent three (3) year terms subject to ESRI's then current licensing policies. The Agreement will automatically terminate without notice if Licensee fails to comply with any provision of this Agreement. Licensee will then return to ESRI the Software, Related Materials, and any whole or partial copies, codes, modifications, and merged portions in any form. The parties hereby agree that all provisions, which operate to protect the rights of ESRI, shall remain in force should breach occur: Software Support: A one (1) year complimentary period of support is provided with each license effective from the date of keycode issuance. Support consists of software and documentation updates and access to Telephone User Support and other benefits that are specified in the current ARCANFO User Support Policy. Software support beyond the complimentary period is available, payable yearly in advance, and subject to rates and policies then in effect. Limited Warranty: ESRI warrants that the unaltered Software will substantially conform to the Related Materials for a period of one (1) year from the date of keycode issuance. ESRI warrants that the media upon which the Software is provided and Related Materials will be free from defects in materials and workmanship under normal use and service for a period of ninety (90) days from the date of receipt. ESRI DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF A92- P1291/RS D -2 6/23/92 n L) Environmental Systems Research Institute, Inc. 380 New York Street �TMRedlands, CA 92373 (714) 793 -2853 MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SOFTWARE AND RELATED MATERIALS. Exclusive Remedy and Limitation of Liability: During the warranty period, ESRI's entire liability and Licensee's exclusive remedy shall be, at ESRI's option, to attempt to correct or work around errors, to replace the Software and Related Materials in accordance with the ESRI ARCIINFO User Support Policy, or to return the license fees paid and terminate the Agreement upon the Licensee returning the Software and Related Materials to ESRI or its Distributors with a copy of Licensee's receipt. ESRI shall not be liable for indirect, special, incidental, or consequential damages related to Licensee's use of the Software and Related Materials, even if ESRI is advised of the possibility of such damage. Indemnity: ESRI, at its own expense, will defend and indemnify Licensee from all claims that the Software and Related Materials furnished under this Agreement infringe a U.S. Copyright, provided that Licensee gives ESRI prompt written notice of such claims and permits ESRI the sole right to control the defense of all such claims and provide ESRI all reasonable cooperation. As to any Software and Related Materials which are or in the opinion of ESRI may become subject to a claim of infringement, ESRI, at its option, will obtain the right for Licensee to continue using the Software and Related Materials or replace or modify the Software and Related Materials so as to make them noninfringing. If none of the alternatives are available on commercially reasonable terms then Licensee agrees to return the Software and Related Materials upon ESRI's written request. ESRI will not indemnify or defend Licensee from any infringement claim resulting from Licensee's modification or alteration of any Software and Related Materials. This section states ESRI's entire obligation to Licensee and Licensee's sole and exclusive remedy for copyright infringement. Export Regulations: Licensee acknowledges that this Agreement and the performance thereof are subject to compliance with any and all applicable United States laws, regulations, or orders relating to the export of computer software or know -how relating thereto. ESRI® Software and Related Materials have been determined to be Technical Data under United States export laws. Licensee agrees to comply with all laws, regulations, and orders of the United States in regard to any export of such Technical Data Licensee agrees not to disclose or re-export any Technical Data received under this Agreement in or to any countries for which the United States government requires an export license or other supporting documentation at the time of export or transfer, unless Licensee has obtained prior written authorization from ESRI and the U.S. Office of Export Control. The countries restricted at the time of this Agreement are Cambodia, Cuba, Iraq, Libya, North Korea, and Vietnam. Severability: If any provision(s) of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. ESRI is a registered trademark of Environmental Systems Research Institute, Inc. A92 -P 129l/RS D -3 6/23/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 (714) 793 -2853 No Implied Waivers: No failure or delay by ESRI in enforcing any right or remedy under this Agreement shall be construed as a waiver of any future or other exercise of such right or remedy by ESRI. Order of Precedence: Any conflict between the terms of this License Agreement and any Purchase Order or other terms shall be resolved in favor of the terms of this License Agreement. Additional Software Licenses: Additional ARC/INFO or extension software licenses may be ordered without signed amendments provided the following language is incorporated in the signed Purchase Order: "By accepting this order, both parties agree to amend the Master Software License Agreement Number between and Environmental Systems Research Institute, Inc. (ESRI), dated [insert Master Software License Agreement datel, which is incorporated herein by reference, to include the above software licenses, which are hereby licensed under the same terms and conditions." General: This license may be modified by an amendment signed by the parties. If any provision of this Agreement shall be unlawful, void, or for any reason unenforceable, it shall be deemed severable from, and shall in no way affect the validity or enforceability of, the remaining provisions of this Agreement. This Agreement will be governed by the laws of the United States of America and the State of North Carolina. Entire Agreement and Amendments: This Agreement and the Attachments, which are incorporated by reference, constitute the sole and entire agreement of the parties as to the matter set forth herein and supersede any previous agreements, understandings, and arrangements between the parties relating hereto. Except as otherwise expressly provided herein, any Amendments to this Agreement must be in writing and signed by an authorized representative of each party. The attachments are as follows: Attachment D -1— Registered Client Information Attachment D -2-- Licensed Configuration IN WTINESS WHEREOF, the parties hereto have executed this Agreement to be effective, valid, and binding upon the parties as of the date below as executed by their duly authorized representatives. Accepted and Agreed: Authorized Signature Printed Name• • CHAI )DOARD OF Col',1MISSIONER3 Title: Date:, �� g ENVIRONMENTAL SYSTEMS RESEARCU- WSTITUTE, INC. Signature Printed Name: Title: Date: 2 a A92- P1291/RS D- 6123/92 Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373 J (714) 793 -2853 ATTACHMENT D -1 Registered Client Information Client Name: Mailing Address: Telephone: Fax No.: Primary Contact: Bill to: Address: Client's Contract Administrator's Name and Address: Contracts: Telephone: Fax No. Address: Ship Original Software to: Address: (NOTE: ESRI ships via UPS or other courier. Please provide a proper shipping address other than a P.O. Box to ensure proper delivery.) A92- P1291/RS D1 -1 6/23/92 N Environmental Systems Research Institute, Inc. 380 New York Street �Redlands, CA 92373 n (714) 793 -2853 ATTACHMENT D -2 Licensed Configuration Base CPU and CPU Operating System Make/Model: Serial #. Media Type Required: CD-ROM DAT Tape (HP only) Site (End User) Technical Contact Name: Telephone: Installation Address: Licensed fw r Operating System: AOSNS UNIX ULTRIX VMS Other (Specify) (Circle One) OS Version: * * * *TO BE USED IF NEEDED * * ** Additional Operating System Make/Model. Serial A Media Type Required.• CD -ROM DAT Tape (NP only) Site (End User) Technical Contact Name: Telephone: Installation Address: Operating System: AOSIVS UNIX ULTRIX VMS Other (Specify) (Circle One) OS Version. A92-P1291/RS D2 -1 6/23/92 ATTACHMENT E User Support RC /INFO Your Link to ESRI ESRI's long- standing com- mitment to serving and responding to the GIS user community is exemplified by the goals of our User Support Service: to pro- mote your success with ARC/INFO'* software and carry forward your sugges- tions for its continuing improvement. To foster your success in using ARC/INFO software, we provide a flexible and complete support program. What Constitutes User Support? User Support at ESRI consists of Technical Sup- port Services (including hotline and ARCMAILsM), software and documenta- tion updates and revisions, ESRI TM the annual ESRI User Conference, and the ARC NewsT" newspaper. Please refer to the sum- mary chart for a list of services included in each support program. Technical Support Services Hotline. ESRI's staff of Technical Support Ana- lysts is available by tele- phone Monday through Friday from 7:00 a.m, to 5:00 p.m., Pacific time. When you call the hotline number, 714 -793- 3774 (ESRI), your call is answered by a technical receptionist, who con- firms that you are a Primary Support sub- scriber and asks for a brief description of the nature of your call. This description facilitates routing your call to the specialist who is best able to help you. It's the job of the analyst to whom your call is E - 1 routed to research your questions and consult with other specialists as necessary to resolve problems as quickly as possible. Resolution Time. The time required to answer your question or resolve your problem varies con- siderably, depending on the type of problem and whether we are able to reproduce it at our site. Usually we are able to answer questions and suggest work - arounds to problems the same day we receive them, often immediately. If research or consulta- tion with another special- ist is required, it may take two to three working days. Under rare circumstances, it may take longer. If the problem turns out to be a coding or documentation error for which there is no work - around, resolution may have to wait for a programming modifica- tion. Usually, however, we can clarify documenta- tion issues and provide work - arounds to the user's satisfaction. ARCMAIL. This service provides an electronic bulletin board of known problems and solutions, the ability to communicate with other users, the abil- ity to upload and download files for information shar- ing, and several special interest bulletin boards. It can be accessed 24 hours a day by dialing a local ac- cess number. Electronic Mail. ESRI also uses electronic mail to receive your questions and problems around the clock. Domestic users can send mail to support @esri.com. International users should contact their local distribu- tor for support. Our staff checks regu- larly for incoming mes- sages and distributes them to the appropriate spe- cialists. An answer is returned by electronic mail. Product Updates and Releases. At ESRI, we believe that GIS soft- ware is evolutionary, so we continually enhance the ARC/INFO software. Periodically, we issue software updates and revisions to resolve known problems and provide new capabilities for each ARCANFO product. An update release includes software modifi- cations and a limited number of significant new features. Anew product release includes many major enhance- ments to the capabilities and functionality of the product. Each update or new release package includes one software installation kit and E -2 appropriate documenta- tion updates. The need for and contents of up- dates and new releases are determined, sched- uled, and provided at the discretion of ESRI. Annual User Confer- ence. Each year, ESRI hosts a user conference to which all our support subscribers are invited. Free registration is pro- vided for some support service options (please refer to summary chart). This conference is a unique week -long infor- mation exchange between the ARC/INFO user community and ESRI staff: You can meet with other users to share experiences and knowl- edge. You can also attend your choice of many user presentations and techni- cal sessions on how to use ARC/INFO software. The conference provides an opportunity to meet face - to -face with the ESRI staff to ask questions and offer suggestions for how we can better serve your site's needs. User Support Publ ica- tion. As an ARC/INFO support subscriber, you are automatically placed on our mailing list for complimentary publica- tions. These publications provide you with the most up-to -date information about our products and what is happening throughout the GIS world. ARC News, a quarterly newspaper, is our way of sharing GIS news from ESRI and around the world. Each issue contains information about our current activities, new software developments, news from ARC/INFO user groups, highlights of many user projects using ARC/INFO software, and much more. Maintenance and Support Programs Complimentary Sup- port. Included in your purchase of ARC/INFO software is a period rang- ing from 90 days to 12 months (depending on the platform) during which time you receive free sup- port. The installation and implementation phase of your ARC/INFO experience is a critical period. This is the time during which you are beginning to work with the system and are tailor- ing it to accomplish your GIS goals. Complimentary support expedites your familiarization with ARC/INFO software and ensures that you have the help you may need to get started right. Support Options. At the end of your compli- mentary period, it is highly recommended that you ensure continued support and maintenance by subscribing to one of our support programs. We offer both Primary and Secondary Support Programs in a two - tiered approach designed for economy. Primary Support. The three features unique to the Primary Support Program are the Techni- cal Support Service, which includes telephone hotline support, electronic mail, and ARCMAIL; complimentary limited registration at ESRI's annual user conference; and direct shipment of product updates. Primary Support is the only option for sites with only one ARC/INFO license. Sup- port for optional exten- sions must be purchased separately, as indicated in the policy statement. Secondary Support. If your site has more than one ARC/INFO license and has purchased at least one Primary Sup- port subscription, you can take advantage of our E--3 two - tiered support pro- gram. Secondary Sup- port, which features many of the advantages of Primary Support, is available at a reduced price for these sites. Such a program is available for all user platforms. Secondary Support requires that an experi- enced user (and one backup person) at the primary site be desig- nated as technical contact for all communication between ESRI and all sites covered by the agreement, both primary and secondary. Hotline, electronic mail, and ARCMAIL support are not available to Second- ary Support sites directly, but only through the designated primary tech- nical contact. Product updates are included for both primary and secondary sites, but the shipments will be sent only to the primary tech- nical contact for distribu- tion. The number of Secondary Support sub- scriptions that can be purchased for each Pri- mary Support subscrip- tion varies by product. Pricing Information. To obtain current pricing information, call your ESRI marketing repre- sentative or an interna- tional distributor. 1� Summary of User Support Services 90 Days Yes N/A Yes Yes; 1 per license Yes Invitation; Fee Required Support': 12 Months Yes Yes Yes Yes; 1 per license Yes 1 Free Registration >;;zYl. .... S Through Primary Contact Only N/A Yes; Distribution Through Primary Contact Only Yes; Distribution Through Primary Contact Only Yes Invitation; Fee Required Through Primary Contact Only Through Primary Contact Only Yes; Distribution Through Primary Contact Only Available at Discounted Rates Yes Invitation; Fee Required 12 Months Yes Yes Yes Yes; 1 per license Yes 2 Free Registrations Through Primary Contact Only Through Primary Contact Only Yes; Distribution Through Primary Contact Only Available at Discounted rates Yes Invitation; Fee Required ©1892 Environmental Systems Research Institute, Inc. All rights reserved. ESRI and ARCANFO are registered trademarks of Environmental Systems Research Institute, Inc. The ESRI logo, ARC News, and ArcShc ate trademarks of Environmental Systems Research Institute, Inc. ARCMAIL is a service mark of Environmental Systems Research Institute, Inc. Other companies and trademarks herein are trademarks of their respective companies. E -4 ESRI AROWFO® Software User Support Policy ru (January 1, 1992) Terms To be eligible for ARC/INFO User Support services, users should be aware of and adhere to the following terms: 1. Full support is provided free of charge to users for the first 12 months after purchase. Thereafter, user support services, available in 12 -month periods, must be purchased annually in advance. 2. Fees for Primary and Secondary Support services (after the complimentary support term) are due and payable each year on the anniversary date (defined as the installation date or, if self - installed, 30 days following shipment from our offices). A single anniversary date is applied to all licenses. 3. Primary and Secondary Support services for ARCIINFO software do not automatically include support for ARC/INFO TW , ARC/INFO NETWORK"', ARC/INFO COGOT", ARC/INFO GRIDT14, or ArcShc. Support for these products must be purchased separately. 4. Annual fees are subject to change by ESRI without written notice. Fees due are based on the rates in effect at the time payment is due. Those paying in arrears or late (more than thirty days from invoice date) are subject to additional charges no greater than 18 percent per year. 5. User support subscription fees must be kept up to date. Subscribers may not skip a year and then re- subscribe to user support services at a later date without paying the applicable fees for the missed year(s) (inclusive of late fees). 6. Fees for support services are nonrefundable. 7. ESRI will ship all support materials (including those intended for Secondary Support subscriptions) to the primary technical contact. That point of contact will be responsible for distributing these materials to Secondary Support subscrib- ers and other appropriate individuals within the organization. It is the organization's responsibility to inform ESRI in writing of any change regarding the technical contact. 8. Release and revision are synonymous. They refer to the numbered product offerings, such as Release 6.0 of ARC/INFO software. Version refers to the hardware platform and operating system- specific product offering, such as the Sun version of ARCJINFO software. 9. Floating licenses are limited to one user at a time. The software may be accessed by another workstation, terminal, or a PC acting as a terminal. Node - Locked licenses are locked to a specific CPU on the network and are distributed in sets of three seats called 3 -Paks. Other nodes on the network may access node - locked software only as terminals, not separate CPUs. Additional Terms for Multi -Copy Sites 10. Upon installation and verification of a new release or update from ESRI, destroy or return to ESRI all previous versions of the software and documentation. Remember that these products remain subject to the terms of the ESRI software license and may not be transferred to any other person or entity. 11. Regardless of how many ARC/INFO and PC ARCANFO® software products an organization licenses, if maintenance services are to be retained, support must be purchased for all products and all extensions. 12. Each organization desiring user support services for multiple copies of the ARC/1NFO software must obtain Primary and Secondary Support in the following ratio: for Floating Licenses, one Primary Support subscription for each nine Second. ary Support subscriptions; for Node - Locked 3 -Paks, one Primary Support subscription for each nine Secondary Support subscriptions. The two types of licenses may not be combined in calculating the ratio. Users have the option to purchase Primary Support services in quantities greater than the specified ratios. Limitations L ESRPs support is limited to unmodified software distributed by ESRI. 2. ESRI fully supports INFO- software when user support service has been purchased from ESRL Otherwise, INFO user support must be arranged through Henco Software, Inc. If user support is not contracted through ESRI and a problem occurs while using INFO, ESRI will not be able to help. If the source of a problem is not clear, ESRI will help identify it and determine who can help correct it. 3. ESRI does not provide technical support for hardware, graphics cards and monitors, plotters, graphics printers, digitizers, modems, and so on, except to answer telephone questions of how supported devices interface to ARC✓WO software, and this is limited to standard supported devices. For supported devices, see ARC/INFO Supported Devices for each product revision and any applicable Last Minute Notes for that release. 4. Terms and conditions of this policy are subject to change by ESRI without written notice. ■ 380 New York Street, Redlands, CA 92373 ■ Telephone: 714 - 793.2853 ■ Hotline Telephone: 714.793 -ESRI ■ 1 E -5 ESRI ry PC ARC/INFOO Software User Support Policy (January 1, 1992) Terms To be eligible for PC ARC/INFO User Support services, users should be aware of and adhere to the following terms: 1. PC ARC/INFO users must complete and return the product registration card (included in the PC ARC/WO package) within 30 days following receipt of product. 2. Limited support is provided free of charge to registered users during a 90 -day complimentary support period. The complimentary support period begins 15 days after the date of shipment. Extended user support is available in 12 -month periods and must be purchased separately and in advance. 3. Fees for Primary and Secondary Support services (after the complimentary support term) are due and payable each year on the anniversary date (calculated as 20 days following shipment of the product from our offices plus the complimentary support term). 4. Primary and Secondary Support services for PC ARCIINFO software do not automatically, include support for PC NETWORKrM. Support for this product must be purchased separately. 5. Annual fees are subject to change by ESRI without written notice. Fees due are based on the rates in effect at the time payment is due. Those paying in arrears or late ('more than thirty days from invoice date) are subject to additional charges no greater than 18 percent per year. 6. User support fees must be kept up to date. Subscribers may not skip a year and then re- subscribe to user support at a later date without paying the fees applicable for the missed year(s) (inclusive of late fees). 7. Fees for support are nonrefundable. 8. ESRI will ship all support materials (including those intended for secondary support subscriptions) to the primary technical point of contact. The contact will be responsible for distributing these materials to secondary support subscrib- ers and other appropriate individuals within the organization. It is the organization's responsibility to inform ESRI in writing of any change regarding the technical point of contact. 9. Release and revision are synonymous. They refer to the numbered product offerings, such as Release 3.41) of PC ARC/INFO software. Version refers to the hardware platform and operating system - specific product offering. 10. PC ARC/rNFO licenses are all single -user licenses. Additional Terms for Multi -Copy Sites 11. Upon installation and verification of a new release or update from ESRI, destroy or return to ESRI all previous versions of the software and documentation. Remember that these products remain subject to the terms of the ESRI software license and may not be transferred to any other person or entity. 12. Regardless of how many PC ARC/WO and ARC(MO® software products a customer acquires, if support services are to be retained, support must be purchased for all products. 13. Each organization desiring User Support for multiple copies of a PC ARCANFO software product must purchase one Primary Support subscription for every nine Secondary Support subscriptions. Users have the option to purchase Primary Support services in quantities greater than the specified ratios. Limitations 1. ESRrs support is limited to unmodified software distributed by ESRI. 2. ESRI does not provide user support for PC hardware, graphics cards and monitors, plotters, graphics printers, digitizers, modems, and so on, except to answer telephone questions of how supported devices interface to PC ARCANFO software. For example, ESRI can provide telephone assistance to help users build and test certain types of configuration files used in PC ARC/INFO software, but cannot help connect hardware, guide users on building special cables, or set DIP switches on terminals, digitizers, and plotters. 3. ESRI publishes a document entitled PC ARC /INFO Technical Guide to Hardware Options. This guide lists all hardware requirements, options, and brand -name devices known to work with PC ARCIINFO software. ESRI will not support the use of, nor be responsible for, the performance of PC ARCANFO software on hardware not included among the supported devices listed in this guide. 4. Terms and conditions of this policy are subject to change by ESRI without written notice. 1 ■ 380 New York Street, Redlands, CA 92373 ■ Telephone: 714 - 793 -2853 ■ Hotline Telephone: 714- 793 -ESRI ■ 1 E -6 e A regular meeting of the Board of Commissioners for the County of Orange, North Carolina, was held at 7:30 P.M., on August 18, 1992, at the OWASA Community Meeting Room on Jones Ferry Road in Carrboro, North Carolina, the regular place of meeting. Present: Chairman Moses Carey, Jr., presiding, and fllkb� 25�A Commissioners Alice M. Gordon Stephen H.Halkiotis and Verla C. Insko. Absent: Don Willhoit. The Chairman announced that this was the date and hour fixed by the Board of Commissioners for the public hearing upon the order entitled: "ORDER AUTHORIZING $52,000,000 SCHOOL BONDS" and that the Board of Commissioners would immediately hear anyone who might wish to be heard on the questions of the validity of said order or the advisability of issuing said bonds. No individuals appeared to be heard on the questions of the validity of said order or the advisability of issuing said bonds. Thereupon, upon motion of Commissioner Insko seconded by Commissioner Gordon , the order introduced and passed on first reading on August 3, 1992 entitled: "ORDER AUTHORIZING $52,000,000 SCHOOL BONDS" was read a second time by title and placed upon its final, passage. The vote upon the final passage of said order was: Ayes: Commissioners Carey, Gordon, Ha 1 k i of i s and I nsko Noes: NONE The Chairman then announced that the order entitled: "ORDER AUTHORIZING $52,000,000 SCHOOL BONDS" had been adopted. The Clerk to the Board was thereupon directed to publish said order, together with the appended statement as required by The Local Government Bond Act, as amended, once in The News of Orange County and The Cha el Hill Herald. Thereupon Commissioner Carey introduced the following resolution, a copy of which had been provided to each Commissioner and which was read by title: RESOLUTION CALLING A SPECIAL BOND REFERENDUM BE IT RESOLVED by the Board of Commissioners for the County of Orange: Section I. A special bond referendum is hereby called to be held between 6:30 A.M. and 7:30 P.M., on Tuesday, November 3, 1992, at which there shall be submitted to the qualified voters of the County of Orange the question stated in the notice of 2 special bond referendum set forth in Section 3 of this reso- lution. Section 2. For said referendum, (i) the regular regis- tration books for elections in Orange County shall be used and the registration books, process or records shall be open for the registration of qualified persons and for public inspection in the manner, under the conditions and at the times and places as provided in said notice set forth in Section 3 of this reso- lution, (ii) the registrars, judges and other officers of elec- tion appointed by the Orange County Board of Elections for the several precincts and voting places in said County shall be the election officers for such precincts and voting places and (iii) the precincts and voting places shall be-those fixed by the Orange County Board of Elections as provided in said notice set forth in Section 3 of this resolution, subject to change as provided by law. The Orange County Board of Elections is hereby requested to conduct said referendum and to take all necessary steps to that end in accordance with the provisions of this section. Section 3. The Clerk to the Board shall cause a notice to be published in The News „Q;E Orange County and TlLe_ Chapel ill Herald once at least fourteen days before October 5, 1992 (being the last day on which persons may register for said referendum except as otherwise provided in said notice set forth in Section 3 of this resolution) and once again not less than seven days before said day, such notice to read substantially as follows: 3 I N NOTICE OF SPECIAL BOND REFERENDUM in the COUNTY OF ORANGE, NORTH CAROLINA A special bond referendum will be held throughout the County of Orange, North Carolina, between 6 :30 A.M. and 7:30 P.M., on Tuesday, November 3, 1992, at which there will be submitted to the qualified voters of said County the following question: Shall the order adopted on August 18, 1992, authorizing an amount not exceeding $52,000,000 School Bonds of the County of orange, North Carolina, for the purpose of providing funds, with any other available funds, for erecting additional school buildings and other school plant facilities, remodeling, enlarging and reconstructing existing school buildings and other school plant facilities, acquiring any necessary land, furnishings and equipment therefor and developing such land, in order to provide additional school facilities in said County to maintain the nine months' school term as required by Section 2 of Article IX of the Constitution, and authorizing the levy of taxes in an amount sufficient to pay the principal of and the interest on said bonds, be approved? The question hereinabove set forth contains a statement of the purpose for which the bonds are authorized by the order referred to in such question. If said bonds are issued, taxes in an amount sufficient to pay the principal and interest thereof will be levied upon all taxable property in the County of Orange. For said referendum the regular registration books for elections in the County of Orange will be used and the registration books, process or records will continue to be open for the acceptance of registration applications and the 4 registration of qualified persons from 8:00 A.M. until 5:00 P.M. on Monday through Friday, inclusive, of each week at the office of the Orange County Board of Elections located at 144 East Margaret Lane in Hillsborough, North Carolina. In addition, registration applications will be accepted and qualified persons may register at the following places and times: Carrboro Town Hall, West Main Street, Carrboro, North Carolina, Monday to Friday of each week from 9:00 A.M. to 5:00 P.M. Chapel Hill Municipal Building, North Columbia Street, Chapel Hill, North Carolina, Monday to Friday of each week from 9:00 A.M. to 5 :00 P.M. Chapel Hill Public Library, East Franklin Street, Chapel Hill, North Carolina, daily during Library hours. Hillsborough Public Library, West Tryon Street, Hillsborough, North Carolina, Monday to Friday of each week during Library hours. Also, registration applications will be accepted by and qualified persons may register with the registrars or judges of elections for the several precints in the County by appointment, with special registration commissioners designated by the Orange County Board of Elections at such times and places as may be announced by the Orange County Board of Elections and at any Drivers License Examining Station located in the State of North Carolina during normal business hours when applying for, renewing or correcting their driver licenses. 5 Furthermore, certain persons in the armed forces and their spouses, certain veterans armed forces, and members at any time prior to said Article 21 of Chapter 163 Carolina and in person at referendum. certain civilians working with the of the Peace Corps may register by mail referendum in the manner provided in of the General Statutes of North any time, including the day of said Those residents of the County who have not voted in either of one of the two most recent successive presidential elections or in any other election conducted in the period between said two elections will not be considered to be registered under Orange County's permanent registration system. Those residents of the County who are presently registered under Orange County's permanent registration system and who have not changed residence from one precinct to another within the County since their registration will be permitted to vote in said referendum, provided that removal from one precinct to another shall not deprive any person of the right to vote in the precinct from which he has removed until 30 days after his removal and, further, that any person who has changed residence from one precinct to another more than 30 days prior to the special bond referendum may obtain a certificate of removal and record a change of address on the date of the referendum and vote at such locations as specified by the orange County Board of Elections. 6 The last day for new registration of those not now registered under Orange County's permanent registration system is Monday, October 5, 1992. Except as provided above, the last day on which registered voters who have changed residence from one precinct to another may transfer registration is Monday, October 5,'1992. Any qualified voter of the County who is qualified to vote by absentee ballot in said special bond referendum may apply to the Orange County Board of Elections for an absentee ballot. Any qualified voter who is qualified to vote by military absentee ballot pursuant to Section 163 -245 of the General Statutes of North Carolina may also apply for an absentee ballot as provided by Section 163 -247 of the General Statutes of North Carolina. Persons who are not certain whether they are registered to vote or qualified to vote by absentee ballot or who desire information concerning the registration process for said referendum should contact the Orange County Board of Elections at the office of said Board mentioned above. The registration books for elections in Orange County will be open to inspection by any registered voter of the County during the normal business hours of the Orange County Board of Elections on the days when the office of said Board is open, and such days are challenge days. The registrars, judges and other officers of elections appointed by the Orange County Board of Elections will serve as the election officers for said referendum. `7 The Orange County Board of Elections will conduct said referendum. The precincts and voting places for said referendum, subject to change as provided by law, are as follows: PRECINCT LOCATION Battle Park Chapel Hill Community Center Plant Road Chapel Hill, North Carolina Caldwell Caldwell Community Building Highway 57 -N Rougemont, North Carolina Cameron Park Cameron Park School St. Mary's Road Hillsborough, North Carolina Carr Cedar Grove Fire Station 11 Intersection of Penecost Road & Carr Store Road Mebane, North Carolina Cedar Grove Ruritan Building Cedar Grove Road Cedar Grove, North Carolina Cheeks Orange- Alamance Water Corp. Building Highway 70 -W Mebane, North Carolina Coker Hills Coles Store Colonial Heights 8 Church of Reconcilliation 110 Elliot Road Chapel Hill, North Carolina Union Grove Methodist Church Union Grove Church Road Chapel Hill, North Carolina YMCA 980 Airport Road Chapel Hill, North Carolina PRECINCT LOCATION Country Club Fetzer Gym UNC Campus, South Road Chapel Hill, North Carolina Dogwood Acres Grey Culbreth School Culbreth Drive Chapel Hill, North Carolina East Franklin The Lutheran Church 300 E. Rosemary Street Chapel Hill, North Carolina Eastside Ephesus Road School Ephesus Church Road Chapel Hill, North Carolina Efland Efland Ruritan Club Building Highway 70 -W Efland, North Carolina Eno Palmers Grove Community Center Palmers Grove Road Hillsborough, North Carolina Estes Hills Guy B. Phillips School Estes Drive Chapel Hill, North Carolina Foxcroft Foxcroft Information Center Off Dobbins Drive Chapel Hill, North Carolina Glenwood Glenwood School Prestwick Road Chapel Hill, North Carolina Grady Brown Grady Brown Elementary School Orange Grove Road Hillsborough, North Carolina Greenwood General Administration Building 'UNC Campus, South Road Chapel Hill, North Carolina 9 PRECINCT LOCATION Hillsborough Parks & Recreation Center 300 W. Tryon Street Hillsborough, North Carolina King's Mill Aldersgate Methodist Church 632 Laurel Hill Road Chapel Hill, North Carolina Lincoln Lincoln Center Administration Building Merritt Mill Road Chapel Hill, North Carolina Lion's Club Lion's Club Building 131 Fidelity Street Carrboro, North Carolina Mason Farm Community Church Building Purefoy Road Chapel Hill, North Carolina North Carrboro Carrboro Elementary School Shelton Street Carrboro, North Carolina Northside Chapel Hill Municipal Building 306 N. Columbia Street Chapel Hill, North Carolina Orange Grove Orange Grove Fire Station Orange Grove Road Chapel Hill, North Carolina OWASA OWASA Administration Building Jones Ferry Road Carrboro, North Carolina Patterson New Hope Community Center Whitfield Road Chapel Hill, North Carolina Ridgefield Binkley Baptist Church 1712 Willow Drive Chapel Hill, North Carolina 10 n PRECINCT LOCATION St. John St. John Church Off Hatch Road Chapel Hill, North Carolina St. Mary's New Sharon Methodist Church New-Sharon Church Road Hillsborough, North Carolina Tolars Schley Grange Hall Highway 57 -N Hillsborough, North Carolina Town Hall Carrboro Town Hall West Main Street Carrboro, North Carolina Weaver Dairy Fire Station Weaver Dairy Road & Highway 86 -N Chapel Hill, North Carolina West Hillsborough Central Elementary School West Union Street Hillsborough, North Carolina Westwood Frank Porter Graham School 54 By -Pass Chapel Hill, North Carolina White Cross White Cross Recreation Center White Cross Road Chapel Hill, North Carolina Barbara Faust Chairman of orange County Board of Elections North Carolina Beverly Blythe Clerk to the Board of Commissioners of the County of Orange, North Carolina Section 4. The form of the ballots to be used in said referendum and in the instructions to absentee voters shall be substantially as follows: 004 t OFFICIAL BALLOT SPECIAL BOND REFERENDUM COUNTY OF ORANGE, NORTH CAROLINA November 3, 1992 Instructions 1. To vote in favor of the order make a cross (X) mark in the square to the right of the word "YES ". 2. To vote against the order make a cross (X) mark in the square to the right of the word "NO ". 3. If you tear or deface or wrongly mark this ballot, return it and get another. Shall the order adopted on August 18, 1992, authorizing an amount not exceeding $52,000,000 School Bonds of the County of Orange, North Carolina, for the purpose YES ..... of providing funds, with any other available funds, for erecting additional ..... school buildings and other school plant facilities, remodeling, enlarging and reconstructing existing school buildings and other school plant facilities, acquiring any necessary NO ..... land, furnishings and equipment therefor and developing such land, in order to provide additional school facilities in said County to maintain the nine months' school term as required by Section 2 of Article IX of the Constitution, and authorizing the levy of taxes in an amount sufficient to pay the principal of and the interest on said bonds, be approved? (Facsimile signature] Chairman of Orange County Board of Elections Section 5. The Clerk to the Board of Commissioners is hereby directed to mail or deliver a certified copy of this resolution to the Orange County Board of Elections within three days after the adoption hereof. Section 6. This resolution shall take effect upon its passage. 0VIA Thereupon, upon motion of Commissioner Gordon , seconded by Commissioner Ha l k i of i s , the foregoing resolution entitled: "RESOLUTION CALLING A SPECIAL BOND REFERENDUM" was passed by the following vote: Ayes: Commissioners Carey, Gordon, Ha Ik i of i s and I nsko Noes: NONE I, Beverly Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a regular meeting held on August 18, 1992, as relates in any way to the holding of a public hearing upon an order authorizing the issuance of bonds of said County.as described in such proceedings, the adoption of said order and the calling of a special bond referendum and that said proceedings are recorded in Minute Book No. 27 of the minutes of said Board, beginning at page and ending at page I DO HEREBY FURTHER CERTIFY that I mailed or delivered a certified copy of the resolution passed by said Board on August 18, 1992 entitled: "RESOLUTION CALLING A SPECIAL BOND REFERENDUM" to the Orange County Board of Elections on or before the third day following the passage of said resolution. I DO HEREBY FURTHER CERTIFY that a schedule of regular meetings of said Board in the form attached hereto, has been on 13 . J file in my office as of a date not less than seven days before said meeting in accordance with G.S. 5143 - 318.12. WITNESS my hand and the corporate seal of said County, this 20thday of August 19 14 _ I l f � _�._ APPROVED ORANGE COUNTY BOARD OF COMMISSIONERS 1992 MEETING SCHEDULE HILLSBOROUGH C-ARRBORO -. January 6 January 21 February 3 February 18 February 24 (Regular Quarterly Public Hearing) March 9 March 24 (NACo Legislative Conference.in Washington Feb. 28 - March 3) April 6 (5:30) April 21 May 4 May 19 May 25 (Tuesday, Regular Quarterly Public Hearing) June 1 June 23 (Legislative Update June 10) (NACo Annual Conference in Minneapolis July 11 -14) August 3 August 18 (NCACC Annual Conference in Charlotte August 13 -16) August 24 (Regular Quarterly Public Hearing) September 8 September 22 October 5 October 20 November 2 November 17 November 23 (Regular Quarterly Public Hearing) December 7 December 22 (NCACC Conference in Greensboro Dec. 10, 11) The date for the COMMISSIONERS' RETREAT will be set later. The meetings in Hillsborough will be held at the Old County Courthouse at 7:30 p.m. except for April 6 which will begin at 5:30) The second meeting of the month will be held in the OWASA Meeting Room on Jones Ferry Road in Carrboro at 7:30 p.m. All Quarterly Public Hearings will be held in the Superior Courtroom in the new County Courthouse in Hillsborough. _�I� eat_ — -- _ �_g August 12, 1992 The Honorable Moses Carey Orange County Commissioner 200 South Cameron Street Hillsborough, NC 27278 Re: Featherwood Subdivision Dear Commissioner Carey: This past Monday night the Commissioners conducted business with respect to my development, Featherwood. You and the other Commissioners elected to require that we put in a Department of Transportation standard road rather than the private road that was approved by the Planning Board. Because I was not notified by the Planning Department that this issue would be taken up at this meeting, I was unable to present my side of the issue for your consideration. I have, therefore, requested that this issue be placed back on the agenda for your next meeting so that I might have the opportunity to present some information for you to consider before requiring the D.O.T. road. I realize that it is difficult to re -open an issue after a decision has been made, but I feel sure that when you are made aware of all the facts you will agree that a private road really does make more sense in this particular case. I am not a professional developer. I am a wife and mother who inherited 15 acres of family land a couple years ago. I have consulted with the Planning Department each step of my attempt to modestly develop this property in what I hope will be an aesthetically pleasing, modestly priced and tasteful neighbor- hood. In my preliminary plan I requested a private road to access five lots, each over an acre in size. This private road is 300 feet long and proceeds along an existing driveway that is covered with a canopy of mature hardwood trees. On two occasions I presented the Orange County Planning Board with this plan, and on two occasions the Planning Board voted unanimously to approve my plan in order to preserve the existing greenery. The plan I have designed is supposed to be a minimum impact development that respects the ambience and beautiful natural surroundings of the existing property. This little road is an old fashioned country lane that will never serve more than the five lots of this development. The road connects to no other roads, and never will. I would invite you, and encourage you, to drive out to this neighborhood before the next Commissioner's Meeting on August 18, 1992 to see for yourself what effect The Honorable Moses Carey August 12, 1992 Page 2 clearing a fifty foot wide swath through this little woods will have. I do not believe it makes sense to produce such a devastating clearing of these trees in order to make one more public road for our State to try vainly to maintain. I hope you will reconsider your decision based on the evidence I will present to you at this meeting, and trust that you will be able to make a fair decision after hearing only one side of the story at last week's hearing. Thank you for your time and attention in considering this issue. With kind regards, I am Respectfully yours, Laura L. Feather a I jjs�,(Oj �v,rham. G) Reflectorization - Signs shall be reflectorized. H) Color - Signs shall have a white message and border on a green background. I) Sign Faces - Sign faces shall be parallel to the streets they name. J) Lettering - Lettering shall be at least 4 inches high unless the name is very long, in which case slightly smaller lettering shall be acceptable. Upper case lettering shall be standard. K) Amount of Legend - Three lines, including street name, block and state road numbers shall be maximum. L) Lateral Clearance - Signs shall have maximum practical clearance from the road's edge. Suggested lateral clearance is 61. *IV- B- 3-d -i. Roads - Public roads are generally required in"'all *Amended subdivisions and will be required where it is found 2/1/88 that: 4/4/88 10/16/90 1. The subdivision roads would be accepted by the (eff.12 /3/90) State for maintenance if: a. They are built in a manner which satisfies the minimum State design and construction criteria for subdivision roads; and b. They would satisfy other requirements for addition to the State maintenance system, including, but not limited to, the general density standard of at least two occupied residences for each one -tenth of a mile of subdivision road. If, upon review of a subdivision plat, it is determined that the general density standard is met, but a design standard is not, a re- design will be required where possible. For example, if the number of lots proposed along a subdivision road would clearly satisfy the density standard, but the road design was such that the centerline radius did not meet the minimum standard of 230 feet for level land, a new road design would be required. Another example is a situation where a landscaped island or entrance median prevents acceptance of the road for maintenance. The above criteria and standards are identified in a publication, Subdivision Roads - Minimum Construction Standards, prepared by and available from the N.C. Department of Transportation; or -30- 2. The subdivision roads extend existing roads which are public; or 3. The subdivision roads are part of a development which is located in an area designated as Urban or Transition on the orange County Comprehensive Plan; or 4. A proposed road is designated as an arterial or collector on an approved Thoroughfare Plan for a municipality or in the orange County Comprehensive Plan; or 5. The subdivision roads are part of a non- residential development consisting of office, retail, industrial, and similar businesses, each located on a separate lot. This provision shall only apply to that portion of a subdivision being developed for non - residential purposes. However, private roads may be allowed in a subdivision where, in the judgment of the Planning Board and with the approval of the Board of County Commissioners, it is found that the nature and location of the subdivision with respect to other development and the Comprehensive Plan are such that a private road is justified. In determining whether to permit private roads in subdivisions, the following design features will be considered: 1. The location and design of the subdivision is such that it clearly re r he rural character o �e Minty through: a. The Provision of lot sizes and building setbac i n1ficant1v qreater than required by ordinance provisiops. Compliance with this stare and is assured it U i,rcrsity 'ALa::e Watershed where a subdivision is required to provide a minimum required lot size of five acres. where the minimum required lot size is less than five acres, compliance is assured when each lot in the subdivision contains at least twice the minimum required lot size. For example, if the minimum required lot size is two acres, and each lot contains at least four acres, compliance is assured; and /or b. The retention and /or provision of of we su roaas nta�n a wooded or f character, maintain s epic serve wildlife botanical, historic, arc aeo ogical and /or - 30-a- J recreation sites. 2. The number, location and /or size of lots to be located in the subdivision are such that, even if constructed to State standards, the streets would not be accepted by the State for maintenance due to density or other State requirements. 3. Recreation and /or open space areas, including lands containing significant botanical, wildlife, historic and /or archaeological sites, are to be dedicated and /or preserved through restrictive covenants in amounts significantly greater than required by standards for recreation /open space dedication. 4. Significantly larger than required stream buffers and lot sizes, and /or other design features are proposed as part of a subdivision, to be located in a Protected Watershed as designated on the Orange County Comprehensive Plan to reduce the amount of impervious surface and cause infiltration of storm water runoff to prevent the pollution of water supply reservoirs. 5. Topographic and environmental features, such as streams, steep slopes, or watersheds, that would be adversely affected by the use of roads constructed to State standards because of factors such as significant amounts of earthwork (cut and fill) that would contribute to increased run -off of stormwater and siltation. �^ Restrictive covenants which prevent further subdivision of the property shall be made a condition of approval of a private road. It shall be the responsibility of the applicant for subdivision approval to supply a written statement justifying the reasons for private roads in the proposed subdivision. Compliance with one or more of the above standards does not insure approval of either a public or private road within a proposed subdivision. *IV- B- 3 -d -2. A private road shall be required to meet standards set *Amended by Orange County as described in Appendix A of the 2/1/88 Subdivision Regulations. Satisfactory proof that the 8/6/90 standards are met will be required by the County 10/16/90 Manager or his appointed agents. If a subdivision is (eff.12/3/90) to contain private roads, the subdivider shall have an instrument recorded contemporaneously with the final plat substantially in the form of the County's Standard Road Maintenance Agreement entitled, "DECLARATION OF RESTRICTIONS AND PROVISIONS FOR PRIVATE ROAD MAINTENANCE ", guarantee (a) a right of access to any private road in the subdivision by all lots served by the road and by law enforcement and 0 -b- ITEMS FOR FOLLOWUP BOARD MEETING DATE: ITEM # TITLE TYPE OF FOLLOWUP FOLLOWUP COMPLETED oe 0 r �i