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HomeMy WebLinkAboutAgenda - 04-21-1992ORANGE COUNTY r BOARD OF COMMISSIONERS i AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, APRIL 21, 1992 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OWASA OPERATION CENTER CLERK'S OFFICE. 400 JONES FERRY ROAD CARRBORO, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's office at 732 -8181 or 968 -4501. I. ADDITIONS OR CHANGES TO THE AGENDA II. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. III. ITEMS FOR DECISION --- CONSENT AGENDA (Any item may be removed for separate consideration) A. Arts Commission Grassroots Awards B. Board of Equalization and Review C. 1992 -93 Contract Between Orange County Health Department and the N.C. Department of Environment, Health and Natural Resources IV. RESOLUTIONS PROCLAMATIONS w _ A. Community Development Week V. SPECIAL PRESENTATIONS VI. PUBLIC HEARINGS A. Capital Improvement Plan VII. REPORTS A. Planning Board EDC Work Group B. Report on Eno Drive -- Durham Northwest and Northeast Loop Corridor Study C. Widening NC 86 (Airport Road) from Homestead Road to I -40 D. Municipal Recreation and Library Support E. School Impact Fee Implementation F. Report -- -Eno River Watershed Classifications G. Land Owners Group Update VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. Community Health Advocacy Program (CHAP)- - Kellogg Grant Application B. Waiver of Capital Facilities Fees /Efland CDBG Application C. Efland CDBG Application -- Financial Contribution D. Award of Voice /Data Network Proposal IX. BOARD COMMENTS X. COUNTY MANAGER'S REPORT XI. APPOINTMENTS XII. MINUTES XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. 1 APPROVED 5 -19 -92 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING APRIL 21, 1992 The Orange County Board of Commissioners met in Regular Session on Tuesday, April 21, 1992 at 7:30 p.m. in the Community Meeting Room of the OWASA facility on Jones Ferry Road in Carrboro, North Carolina. nd COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, Jr., , Commissioners Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Albert Kittrell, Economic Development Director Ted Abernathy, Planner Gene Bell, Clerk to the Board Beverly A. Blythe, Planning Director Marvin Collins, Housing and Community Development Director Tara Fikes, Purchasing Director Pam Jones, Budget Director Sally Kost, Recreation and Parks Director MaryAnne Moore, Health Director Dan Reimer, Planner David Stancil and County Engineer Paul Thames. I. ADDITIONS OR CHANGES TO THE AGENDA one additional appointment for the Water Resources Study CmTmittee was added to the Appointment section of the agenda. Report "F" on the Eno River Watershed Classifications will be considered first under Reports. BOARD COMMENTS Chair Carey indicated he will include on the next agenda an appointment to the Leadership Committee which will consider those recommendations formulated by the Violent Crime and Drug Abuse Committee. Also, he will put on the next agenda an appointment for the Durham - Chapel Hill work group which addresses issues that are of mutual interest to Chapel Hill, Durham City and Durham County. He asked that a member of the Orange County Disability Awareness Committee be considered as a member of the group which reviews the plans for County facilities. John Link indicated he would bring back to the Board a recommendation for how this can be accomplished. Commissioner Gordon asked if the process would be in place in May to begin doing fiscal impacts on development. Marvin Collins indicated it would be in place. Commissioner Halkiotis asked whose responsibility it was to repair the curbing around the Old Courthouse. John Link indicated he will investigate and report back to the Board. 11. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey stated that those citizens who have indicated a desire to speak to an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA - NONE PUBLIC CHARGE Chair Carey dispensed with the reading of the Public Charge. 2 -III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve those items on the Consent Agenda as stated below: A. ARTS COMMISSION GRASSROOTS AWARDS The Board approved the recommendations as included in the agenda for distribution of funds from the Grassroots Program to Orange County Art Organizations totaling $15,636. B. BOARD OF E UALIZATION AND REVIEW The Board approved to convene the Board of Equalization and Review on May 4, 1992 at 6:00 p.m. in the courtroom of the Old County Courthouse in Hillsborough. C. 1992 -93 CONTRACT BETWEEN ORANGE COUNTY HEALTH DEPARTMENT AND THE N.C. DEPARTMENT OF ENVIRONMENT HEALTH AND NATURAL RESOURCES The Board approved the contracts as included in the agenda abstract subject to the endorsement of the County Attorney and County Purchasing Director and authorized the Chair to sign the contracts, assurances, and budget pages. VOTE ON THE CONSENT AGENDA: UNANIMOUS IV. RESOLUTIONS PROCLAMATIONS A. COMMUNITY DEVELOPMENT WEEK Motion was made by Commissioner Willhoit, seconded by Commissioner Halkiotis to proclaim April 20 - 26 as Community Development Week and to authorize the Chair to sign the proclamation as stated below: PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK APRIL 20 - 26, 1992 WHEREAS, the Community Development Block Grant Program has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; and WHEREAS, Community Development Block Grant funds are provided through the U.S. Department of Housing and Urban Development; and WHEREAS, since 1980, Orange County has received approximately 4.5 million dollars through the Community Development Block Grant Program which has provided housing rehabilitation, water /sewer service and paved streets to low and moderate income neighborhoods; and WHEREAS, these Community Development Block Grant funds have brought immeasurable benefit to the citizens and communities of the State of North Carolina in neighborhood revitalization and improved community facilities and services, especially for the benefit of low and moderate income families and to alleviate slums and blight; and 3 WHEREAS, Orange County and its citizens recognize the critical role the Community Development Block Grant Program plays in our community and the importance of its continuation. NOW, THEREFORE, BE IT RESOLVED THAT the proclaim April 20 - 26, 1992 COMMUNITY citizens of our County to support the PROGRAM. VOTE: UNANIMOUS V. SPECIAL PRESENTATIONS3 - NONE Orange County Board of Commissioners DEVELOPMENT WEEK and call upon all COMMUNITY DEVELOPMENT BLOCK GRANT VI. PUBLIC HEARING AND A DECISION A. CAPITAL IMPROVEMENT PLAN Moses Carey announced that letters in support of the pool have been received from Mary Ford, Candace Bond, Hunt McKinnon, Dr. Karen P. McKinnon, Robert J. Perry, Robert H. Holland, Suzette Nichols, Myra Crawford, Diana Wilcox, Sandy Allen, Betty Mathews, Vickie Marsh, Gina Royall, Peter H. Wood, Lil Fenn, and Mary Whitted. A letter from Robert Foley asked that the County Commissioners first determine in which part of the County the pool will be located, understand the usage pattern projected for the pool, compare the financial merits of lease versus purchase with approved bonds and then determine which other projects must be delayed or dropped to accommodate the pool before voting to include it in the CIP. John Link stated that the Capital Improvements Plan (CIP) for the 5 year period totals $61.4 million for school and county projects. It includes 70% for education, 2% for water and land, 2% for recreation and parks, 4% for public works, 3% for public safety and 18% for buildings and equipment. The CIP does not include funds from the November bond or impact fees. The newcomers to the CIP include $950,000 for the community swimming pool, $181,010 for the master client index, $50,000 for the Fairview Clay Cap, $90,000 for the Sheriff's office renovations, $65,000 for handicapped accessibility and $66,000 for the Alexander Dickson House. In answer to a question from Commissioner Gordon, John Link stated that part of the strategic plan for EMS will be to identify two additional locations for EMS ambulances and personnel. These are included in the CIP for funding beginning in 1995 -96. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS. Dan Kidd, President of the Triangle Youth Hockey Association, stated that they have identified available funds including some which are interest free that can be extended to the County. The Daniel Boone ice rink has been opened on a temporary basis. They have done a lot of investigation on the pool. They will get free architectural help and other builders and architects to help make the facility energy efficient. He asked for the County Commissioners support. He feels the pool facility will certainly expand the opportunities for the youth in the community as well as expand the activities offered by the County's Recreation and Parks Department. The requests for use of this facility are increasing. People want to know what facilities will be available. He feels a swimming pool will be beneficial to the community. 4 Susan Waldrop, Chair of the Recreation and Parks Advisory Council, expressed her strong support for the lease purchase of this pool emphasizing that this offers a unique opportunity for central Orange County. She noted that this facility will be near I -40 or I -85 and will serve all of Orange County. She emphasized that the need is desperate. This facility will be used by people of all ages. Orange High can have a swim team. The teens in this County will have a safe place to go. It will help with the overcrowded facilities in the Chapel Hill area. The pool would be beneficial to local businesses and future economic development. This kind of financial arrangement offers a way to get a pool that is desperately needed. Jonathan Atwater, student at Orange High School, stated that this year orange High had a swim team for the first time. Some people could not participate because they could not get transportation to Chapel Hill. He feels Orange High could have a good team if they had access to a pool. They cannot always depend on the facilities that are available in Chapel Hill. Cheryl Atwater spoke in support of a swimming pool. She has concerns about the select population that will be served by this pool. Certain things are assumed when in fact many citizens could not participate in many sports which this pool would offer. This pool would help people with disabilities and those receiving rehabilitation. It would provide therapy for those who are disabled and also provide a place for the youth. She strongly supports whatever it will take to get this facility. Jim Gray spoke in support of the pool. He emphasized that there are children in this community who need a facility which is not available to them. The county is growing. It is getting larger and larger. This is an opportunity where private enterprise has come forward and asked government to pool their assets. This is an opportunity for the County to work together with the private sector for all the citizens and especially for the children. Documentation has been presented on the cost and the payback. The proposed pool would be better and safer than swimming in a quarry. Cranfurd Goodwin stated his support for the purchase of the Alexander House. He appreciates this being included in the CIP. Mark Shultz noted that there are a lot of people in the northern end of the County who support this pool. He would pay whatever it cost to swim in this pool. A pool will allow for more swimming lessons and less chance for drowning. Lori Ventura stated she is really excited about the swimming pool. She is a homeowner in Orange County. She described what it was like growing up with a swimming pool and park in the neighborhood. She supports the pool. She feels that a swimming facility will prevent people from hanging out in the parking lots. Linda Haac thanked the Board of County Commissioners for their support for education as indicated by the CIP and support for the bond. She asked them to think about maintenance and renovation and a new elementary school and to continue to make education a priority in hard economic times. 5 Robin Zill stated her strong support for the swimming pool. She is glad that the Board is taking the leadership in providing for some of the gaps in services. She believes education and health and well -being are all important and represents a total approach to staying healthy. This would help keep people physically fit. Even though this is a large expenditure, it is something that the community will support and something that will continue to be a benefit and bridge the County. She asked that the Board make the same opportunities available to all the citizens. The Board discussed the swimming pool as presented in the CIP. They asked for the following information which will be provided prior to the next regular meeting: 1. What are the projected user fees which would be used to offset the operating costs? 2. What are the operating costs including personnel costs? 3. How many people will the pool serve? 4. How overcrowded are the pools in Chapel Hill? 5. Would the project go forward without the pool? 6. Would the Chapel Hill High School swim team use this facility? 7. Are there any middle school swim teams? 8. What would be the maintenance and operating costs if the county took over the entire facility? 9. What would happen if the County only wanted to take over the swimming pool facility? Jim Cutter, resident of Orange County for 25 years, raised four children in the County schools. The swim team he is affiliated with has 70 members. They use the YMCA and the Community Center pool. They had to turn children away because of lack of facilities. He emphasized that this is not a Chapel Hill - Hillsborough situation. It is an Orange County problem. He asked that everyone work together because the kids need this pool. There are other considerations besides the schools. He asked that they seriously consider this for the CIP. Chair Carey stated that the Board believes this to be an Orange County issue. They have the responsibility of considering this with all the other projects that need to be addressed in the next few years. Additional information will help them to make an informed decision on whether or not to include this in the CIP. The Public Hearing was continued to May 4 to receive additional citizen comments and for further discussion by the County Commissioners. VII. REPORTS A. PLANNING BOARD EDC WORK GROUP Ted Abernathy presented a report on initiatives by the Economic Development Commission and Planning Board which will achieve an economic development goal established by the Board of Commissioners. The Board asked that specific parcels be identified for prezoning in a manner consistent with the Orange County Land Use Plan. During the past year, the activities of the Work Group have focused on three distinct areas. These include 11 implementation of a cooperative planning process, target area analysis, and performance standards identification. Accomplishments in each of these areas are listed in the report. All of the work completed by the Work Group has led to the formation of a more definitive goal to develop an "economic development district" proposal with clear, acceptable performance standards and streamlined approval procedures. The zoning district designation currently exists in the Zoning Ordinance, and the purpose of the district is "to provide locations for a wide range of low intensity industrial, institutional, office and research use with no adverse impacts beyond the space occupied by the use." The Work Group will focus its remaining work on the "Plan of Action ". B. REPORT ON ENO DRIVE - DURHAM NORTHWEST AND NORTHEAST LOOP CORRIDOR STUDY Planner Gene Bell stated that at the March 24th County Commissioners meeting, the planning staff gave a report on the status of the Durham Northwest and Northeast Loop Corridor Study (Eno Drive) . The Board asked that NCDOT be invited to an upcoming meeting to answer various questions. Cindy Sharer, P.E., DOT Project Coordinator and Roy Bruce, representatives of H. W. Lochner, Inc. were present to give a presentation and to respond to questions and comments. Roy Bruce briefly described where they are in this study. They are currently working on the second phase of a six phase project. This loop has been in the planning stage for over 25 years. The corridor begins in orange County approximately 1000 feet west of the Orange /Durham County line. A citizens informational workshop will be held on March 31. DOT will take into consideration all verbal and written comments received. The entire process will take them through 1993. The Board agreed that they are opposed to the western corridor because of environmental issues and because of the Eno River State Park. Mr. Bruce indicated that an Environmental Impact Statement would not be done as part of the process. When they get to the final corridors they will then do a detailed study on the final corridors only. Commissioners Halkiotis and Gordon stated their opposition to the west corridor. He would prefer to keep it just to the edge of the line. C. WIDENING NC 86 (AIRPORT ROAD) FROM HOMESTEAD ROAD TO I -40 Gene Bell asked for Board comments on the widening of NC 86 (Airport Road) from Homestead Road to I -40. NCDOT is requesting information which will help identify potential environmental impacts. Erosion Control Supervisor Warren Faircloth asked that DOT recognize the potential for sediment damage during construction to both the stream and Lake Ellen and design the erosion control plan before the right -of -way and construction easements are obtained. The Board agreed that something needs to be done on this stretch of NC 86. They support the four -foot bike path as part of the project. D. MUNICIPAL RECREATION AND LIBRARY SUPPORT John Link presented a report on the County's financial support for municipal recreation and library programs. Each year the County has appropriated certain funds for the recreation programs of Chapel Hill, 7 Carrboro and Mebane and to the Chapel Hill and Mebane libraries. The Manager said he was recommending the same level of funding this year as was provided last year for these municipal programs. The Board agreed that it is an equity issue that needs to be addressed in this next fiscal year. The Board recognized that the municipalities may want to develop a different fee structure for county residents who use their services. B. SCHOOL IMPACT FEE IMPLEMENTATION Marvin Collins presented a report on the implementation of school impact fees that will become effective July 1, 1992. He summarized the report which provides a synopsis of points of concern about impact fees that have been raised by various groups that have reviewed the draft technical report. A number of updates to the original report are also included for discussion. A citizen contacted Commissioner Insko and expressed a concern that this tax is more regressive than the property tax and that a better approach would be to impose a set fee at the time of closing. Commissioner Insko asked for additional information on that idea. John Link noted that they plan to collect this fee at the time the certificate of occupancy is granted. He will include in his recommended budget a per unit proposal for impact fees which will probably be $700 to $1,000 per unit. Geoffrey Gledhill noted that this is a fee and not a tax. The fee is based on the cost of providing the services. F. REPORT - ENO RIVER WATERSHED CLASSIFICATIONS Planner David Stancil stated that in Oct, 1991, the County Commis- sioners adopted a resolution supporting certain watershed classifications and standards as part of a statewide public hearing process. However, on February 13, 1992, the Environmental Management Commission (EMC) adopted minimum rules and standards that were substantially different than those evaluated in October. In general, the rules doubled the minimum acceptable density in all watersheds, allowed for greater impervious surface coverage, and reduced the amount of non - residential development permitted without petition to the EMC. In effect, what were WS -III rules on October 22, 1991 are now WS -II rules under the February 13, 1992 version. The EMC is no longer receiving comments on either the rules or classifications for watersheds. DEM will make public its recommended classifications in early May. The EMC is scheduled to consider these classifications on May 14, with action to occur no later than July 1. In early April, DEM staff contacted County staff to ascertain if a mutually- acceptable classification could be reached between Hillsborough and Orange County for the Eno River watersheds located upstream of Hillsborough. County staff has evaluated all of the upstream Eno against the new rules and determined that both upper and middle Eno combined could qualify as a WS -II watershed. In addition, such a change to a higher classification for the middle Eno area would not hamper economic development potential. Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to authorize the Manager to sign the joint letter that will be sent to DEM requesting to upgrade these two watersheds to WS -II. F? Commissioner Willhoit amended his motion to include asking the TAC's support for Best Management Practices (BMP's) in these two areas. VOTE: UNANIMOUS G. LAND OWNERS GROUP UPDATE John Link stated that at the April 15, 1992 LOG meeting, each representative reported the comments made by members of their respective boards about the matter of lowering the tipping fee for UNC ash at the landfill from $20 to $13 per ton in 1992 -93. The LOG by consensus approved the $13 /ton tipping fee for UNC ash and in keeping with past procedures and asked each of the three governing boards to take action to formally consider approval of the tipping fee. The LOG also agreed to raise the tipping fee for general waste by $1 to $22 per ton. Revenues from the tipping fee increase are intended to fund enhancements to the countywide recycling program in 1992 -93. Chair Carey stated he has reconsidered his decision to vote against this matter because of the immediate economic impact. He still feels that in the long term it will not be beneficial to dispose of the ash at the landfill. Commissioner Willhoit emphasized that the ash will not be accepted for burial if there is another use for this material. Also this commitment is only for the life of the borrowed areas and ash will not be accepted for the borrowed pits in the new landfill. This is clearly a short -term situation and gives a stronger message that the County does not want the ash as a long -term mainstream. Commissioner Gordon feels that other items can be put in the borrowed areas and that this area is valuable. She feels that decreasing the tipping fee will set a precedent. She supports the present fee that is in place. Mr. Cecil Griffin, citizen, stated his opposition to using the borrowed areas for ash disposal. He feels these areas can be used to lengthen the life of the landfill. He questioned lowering the fee to $13.00 instead of $17.00 since $17.00 is the amount UNC would be charged at the Fayetteville site. Mark Marcoplos, citizen, feels the landfill issue is not understood by the Board stating that the administration at the Chapel Hill public works Department is leading the process. Motion was made by Chair Carey, seconded by Commissioner Insko to reconsider the action taken on this issue at the meeting held April 6, 1992. VOTE: AYES, 3; NOES, 2 (Commissioners Gordon and Halkiotis) Motion was made by Commissioner Insko, seconded by Commissioner Willhoit to approve accepting UNC ash at the landfill for $13.00 per ton in 1992 -93 and raise the tipping fee for general waste by $1.00 to $22.00 per ton with the understanding that this ash will only be accepted for the life of the borrowed areas in the present landfill and that there has never been a plan to accept ash for the borrowed pits at the new landfill. VOTE: AYES, 3; NOES, 2 (Commissioners Gordon and Halkiotis) III. ITEMS FOR DECISION - REGULAR AGENDA G; A. COMMUNITY HEALTH ADVOCACY PROGRAM (CHAP) KELLOGG GRANT APPLICATION The Health Department and the Cooperative Extension Service jointly proposed CHAP to the Board of Commissioners for the annual goal - setting retreat. The Commissioners authorized the Manager to consider the CHAP program during the budgeting process for FY 92 -93. The program is designed to recruit, train, and support community health advocates who serve as volunteers and to help communities identify and solve their own health problems. Motion was made by Commissioner Gordon, seconded by Commissioner Willhoit to authorize the Health Director to seek funding for the CHAP Program contingent on the following: 1. That the Health Department will evaluate the effectiveness of this program by the end of the grant period. 2. Determine the need for continuation of the CHAP program. 3. If CHAP is continued after the grant period, find other non - tax sources of revenue. VOTE: UNANIMOUS B. WAIVER OF CAPITAL FACI_L_ITIES FEES / EFLAND CDBG APPLICATION One of the major activities to be proposed in the Efland CDBG Application is the provision of public sewer service to area residents. Hillsborough presently charges a capital facilities fee (tap fee) of $600 per sewer connection. CDBG funds cannot be used to pay tap fees for water /sewer connections. Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to authorize the Chair to make a formal written request to the Hillsborough Town Board asking that all capital facility fees be waived for the Efland CDBG Project. VOTE: UNANIMOUS C. EFLAND CDBG APPLICATION - FINANCIAL CONTRIBUTION The N. C. Department of Economic and Community Development requires all applicants for CDBG funding under the Community Revitalization category to contribute local funds to the proposed project. This contribution must be in the form of cash and must come from the County general fund. No in -kind contributions are recognized under this requirement. Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to authorize a financial commitment of an amount not to exceed $130,000 to the Efland CDBG Project, with staff to develop recommendations during the next year on financing the County share from either operating or capital funds and authorize the Chair to sign a letter of commitment to the N. C. Department of Economic and Community development on behalf of the Board. VOTE: UNANIMOUS D. AWARD OF VOICE DATA NETWORK PROPOSAL Part of the work associated with the new Government Services Building and the renovation of the existing Tax and Records Building involves installing the necessary cable which will enable computers and telephones in the facilities to function. on April 9, 1992, proposals were received from three firms with costs ranging from $32,200 to $53,950. The proposal from Ft @] QTRON, Inc. appears to best fit County needs, both current and long -term for the most reasonable cost. Motion was made by Commissioner Willhoit, seconded by Commissioner Insko to award the proposal to QTRON, Inc. for $40,759 and to authorize the Purchasing Director to execute appropriate supporting paperwork. VOTE: UNANIMOUS I%. BOARD COMMENTS - NONE R. COUNTY MANAGER'S REPORT - NONE %I. APPOINTMENTS COMMISSION FOR WOMEN Motion was made by Commissioner Insko, seconded by Commissioner Gordon to appoint Marie Peachee Wicker for an unexpired term ending June 30, 1994, Reba C. Long for a term ending June 30, 1995 and Faith Ashton for an unexpired term ending June 30, 1994. VOTE: UNANIMOUS HUMAN SERVICES TRANSPORTATION BOARD Motion was made by Commissioner Insko, seconded by Commissioner Gordon to appoint George Snowden, Janet Whitesides and Hubert C. Walton to terms ending June 30, 1995. VOTE: UNANIMOUS RECREATION & PARKS ADVISORY COUNCIL Motion was made by Chair Carey, seconded by Commissioner Willhoit to reappoint Keith D. Cook for a term ending June 30, 1995. VOTE: UNANIMOUS SCHOOL BOND EDUCATION STEERING COMMITTEE Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to appoint Leigh Peek, Morgan Jones, Kathy Hoffman, Toni Shannon and Carol Weiner to this committee: VOTE: UNANIMOUS WATER RESOURCES COMMITTEE Motion was made by Commissioner Gordon, seconded by Commissioner Insko to appoint Lisa Carmichael, Donald Cox, Charles Daniel, III, Stephen J. Dear, Margaret U. Holton, Nancy S. Mueller, Sharlene G. Pilkey, Philip N. Post, A. R. Rubin, Margaret Scully, Morris L. Shambley, and Pat Davis to this committee. VOTE: UNANIMOUS Motion was made by Commissioner Insko, seconded by Commissioner Willhoit to appoint Larry Rogers and E. M. Scarlett to this committee. VOTE: AYES, 4; NOES, 1 (Commissioner Halkiotis) Motion was made by Chair Carey, seconded by Commissioner Halkiotis to appoint Commissioner Gordon as ex- officio, on this committee. VOTE: UNANIMOUS 11 The Board agreed to ask Milton Heath, Kimberly Brewer and Ed Holland to serve as ex- officio members of this committee. XII. MINUTES Motion was made by Commissioner Gordon, seconded by Chair Carey to approve the minutes for the Regular Meeting of March 9, 1992. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION - -NONE XIV. ADJOURNMENT With no further items to consider, Chair Carey adjourned the meeting at 12:00 midnight. The next regular meeting will be held on May 4, 1992 at 7:30 p.m. in the Courtroom of the Old County Courthouse, Hillsborough, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Orange County Arts Commission Grassroots Awards DEPARTMENT: Recreation & Parks ATTACHMENT(S). Listing of Arts Commission Recommendations for 1992 -93 Orange County Grassroots Arts Grants. PURPOSE: I Action Agenda Item No. = -A PUBLIC HEARING: Yes g No INFORMATION CONTACT: TELEPHONE NUMBER: Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 Seek BOCC approval of Orange County Arts Commission recommendations for distribution of Grassroots Arts funds. BACKGROUND: The Orange County Arts Commission was created by a resolution of the Board of County Commissioners on February 4, 1985. The Arts Commission is the official county -wide advisory body on the arts. Its primary goals are: (1) To serve as the Local Distributing Agent of State Grassroots Grants and local (Orange County) funds; (2) Serve as a "clearing house" for information on the arts; (3) facilitate the development of self - sustaining arts programs; & (4) advise the Board of Commissioners on matters involving the arts. Pa COMMENDATION(S): The manager recommends that the Board of Commissioners consider and approve the attached recommendations for 1992 -93 Grassroots Arts Grants to Orange County Arts Organizations. 2 Grassroots Grants--1992-93 Page 1 Project Am,t Approved The ArtsCenter All Projects Together: $3,800.00 Children,s Tap co. Guest Choreographers & costumes $800.00 Composerworks support of Composers & Musicians $1,000.00 New Plays Rising Production Materials & stipends $1,000.00 Youth Advisory Ten Youth - oriented Events $1,000.00 Council Botanical Garden Fdn sculpture in the Garden show $950.00 Chapel Hill- Carrboro spring Concert $1,500.00 Community chorus CH -C City schools African Heritage Program Performance $2,986.00 PTA Cult. Enr. Community Youth Production & Touring Expense & scholarships $1,100.00 Theatre Efland- cheeks school 3 Visual Artist Residencies & 1 Performance $500.00 Frnds- Chapel Hill Gran' Daddy Junebug Performance $150.00 Library Hillsborough Arts 3rd Celebration of the Arts $1,500.00 Council orange Co. Schools Music -Feat- -Music Instruction Agee 7 -12 $1,000.00 orange High school Young Writers Conference $1,000.00 Rural opportunities Visual Inspiration & solutions Thru Arts $1,,000.00 Corporation seawell Elem. Sch. Artist in Residence (African Masks) $150.00 Total Requested: $15,636.00 OCAC Administrative $1,000.00 Page 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Board of Equalization and Review DEPARTMENT: Assessor ATTACHMENT(S): 1 Action Agenda item No.,.Z�( PUBLIC HEARING YES: NO: X INFORMATION CONTACT: Kermit Lloyd Ext. 2100 TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To convene the Orange County Board of Commissioners as the Board of Equalization and Review. BACKGROUND: Chapter 105 -322 of the North Carolina General Statues requires that each year, the Board of Equalization and Review shall hold its first meeting not earlier than the first Monday in April and not later than the first Monday in May. The Board shall complete its duties on or before the third Monday following its first meeting unless, in its opinion, a longer period of time is necessary or expedient to a proper execution of its responsibilities. Among other duties, the Board shall increase or reduce the appraised value of any property that, in the Board's opinion has been listed and appraised at a figure that is below or above the appraisal required by statute. A notice of the date, hours, place, and purpose of the first meeting of the Board of Equalization and Review shall be published at least three times in some newspaper having general circulation in the county, the first publication to be at least 10 days prior to the first meeting. Staff recommends that the Board convene on May 4, before the regularly scheduled Commissioners' meeting to take the statutorily required oath and hear any appeals that may come forth. It is estimated that business will take no more than one hour. If there is no other business at the end of the session, the Board can adjourn for 1992. RECOMMENDATION(S): The Manager recommends that the Board of Commissioners convene as the Board of Equalization and Review on May 4, 1992 at 6:00 p.m. at the Old County Courthouse in Hillsborough. i a L ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. �. ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: 1992 -93 Contract Between Orange County Health Department and the N. C. Department of Environment Health and Natural Resources DEPARTMENT: HEALTH PUBLIC HEARING: Yes X No ATTACHMENT(S): 12 -Page Contract Federal Assurance Agreements Local Health Department Budget Pages INFORMATION CONTACT: HEALTH DIRECTOR'S OFFICE X2411 TELEPHONE NUMBER: Hillsborough - 732 -8181 chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: The attached contract stipulates the State grant support in the amount of three hundred seventy thousand, one hundred and nine dollars ($370,109.00), a 12.5% increase over the previous year, for the following programs in FY 1992 -93: General Transfer of Escrow AIDS (federal) Tuberculosis Maternal Health Family Planning csxs orthopedic child Health Child Service Coordination MCH Block Grant Nutrition Adult Health Health Promotion The above - mentioned programs, and associated revenue, have been included in the proposed budget. BACKGROUND: Each year the State contracts with the Health Department to render specified, mandated services. The attached contract outlines the terms and dollar amounts of grant support for each program activity as well as local allocations and revenues which support these mandated services. Minor changes in the contract terms are acceptable and do not substantially alter the working relationship. RECOMMENDATION(S): Approve the contract, subject to the endorsement of the County Attorney and County Purchasing Director, and authorize the Chair to sign the contracts, assurances, and budget pages. r Page 1 of 12 2 1992 - 1993 CONSOLIDATED CONTRACT BETWEEN THE STATE OF NORTH CAROLINA AS REPRESENTED BY THE DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES (Hereinafter called the "State ") AND ORANGE COUNTY HEALTH DEPARTMENT (Name of Local Health Department) (Hereinafter called the "Department ") FOR THE PURPOSE OF MAINTAINING AND STIMULATING THE ADVANCEMENT OF HEALTH IN NORTH CAROLINA This Contract Shall Cover a Period From July 01, 1992 to June 30, 1993 NOW, THEREFORE, the State and the Department agree that the provisions and clauses herein set forth shall be incorporated in and constitute the terms and conditions applicable for the following activities. involving State funding. (State funding or funds means state, federal, and /or special funding or funds throughout this contract.) ACTIVITY General Transfer of Escrow AIDS federal Tuberculosis Maternal Health Family Planning CSHS Orthopedic DEHNR 2946 (Revised 02/92) Division of General Services (Review 02/93) ACTIVITY Child Health Child Service Coordination MCH Block Grant Nutrition Adult Health Health Promotion Page 2 of 12 3 A. WORK TO BE PERFORMED 1. The Department shall perform activities in compliance with applicable program rules contained in the North Carolina Administrative Code as well as all applicable Federal and State laws and regulations. 2. The Department shall submit for approval the.required Program Contract Addenda for State funded budgets. 3. The Department, shall submit completed reports as required by budgeted funding criteria and as s ecified in Listing of Required Fiscal and Statis cal Re orts (Addenda 4. The Department shall administer and enforce all rules which have been adopted by the Commission for Health Services or approved by the State and adopted by the Local Board of Health. 5. The Department shall provide to the State copies of rules adopted by the Local Board of Health pursuant to G.S. 130A -39 and Public Health Ordinances adopted by the County Commissioners. Copies of existing rules and ordinances shall be submitted to the State Health Director within 45 days. Thereafter, copies of rules adopted shall be submitted within 30 days of adoption. 6. The Department -shall provide to the State a Community Diagnosis Prioritization of Problems every biennium. The Department shall also provide a Community Diagnosis narrative, if completed. B. FUNDING STIPULATIONS 1. Funding for this contract is subject to the availability of State, Federal, and special funds for the purpose set forth in this Contract. 2. During the period of this Contract, the Department shall not use State. F_ederal_or Special Project funds received under this Contract to reduce locally appropriated funds as reflected in the Local Health Department Budgets. 3. The Department shall not use personal health program funds to support environmental health personnel nor use environmental health program funds to support personal health programs. 4. The Department shall comply with Standards for Mandated Public Health Services, 15A NCAC 25, Section .0200; and Administrative Procedures Manual for Federal _Block Grant Funds, 1 NCAC 33, Sections .0100 - .1502. 5. The Department shall maintain employee time records for the contract period documenting the portion of time that each employee attributes to each activity when State funds are budgeted for the support of employee salaries and fringe benefits. The percentage of time each employee spends in each activity shall be converted to dollars based upon the employees' salary and benefits. These records will serve to document salary and benefit expenditures reported on Forms DEHNR 2949 and DEHNR 2950, and compliance with Chapter 479, Section 99 of the 1985 Session Laws. d Page 3 of 12 4 I 6. The Department participating in Medicaid Reimbursement shall: a. Comply with the terms of the Memorandum of Understanding between the Division of Medical Assistance and the Division of Health Services and the Local Participation Agreement dated July 1, 1984 and any subsequent approved addenda or new MOU approved and established during the period of this contract. b. Make every reasonable effort to collect its cost in providing services, for which Medicaid reimbursement is sought, through public or private third party payors except where prohibited by Federal regulations or State law. No one shall be refused services solely because of an inability to pay.. x,11 payments from persons . and publig or Rrivate third Party RLy2Ks, shall-be utilized for the activity that SeneratIg the revenue and shall not redo a or replace locally aRRropriated funds during the 2eriod of this Contract. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal .regulations, including but not limited to, 45 CFR 74. 7. The Department agrees to match the expenditure of Adolescent Pregnancy Prevention Project grant funds with any in -kind source or newly generated funds, public or private available to the project. Payment from the State shall be in accordance with Chapter 689, Section 174 of the 1991 Session Laws. 8. Funds budgeted for Adolescent Health Activities shall not be expended for dues or out -of -state travel unless prior approval is received from the program. 9. Subject to the approval of the appropriate Division, a local health department may seek reimbursement for services covered by a program operating under 15A NCAC 24A rules when those services are not supported by other state or federal funds. All payment program rules and procedures as specified in the Purchase of Medical Care Services manual must be followed. 10. Subject to the availability of funds and approval of the Office of Public Health Nursing, a local health department may request reimbursement for: a. Nursing service personnel participating in the Introduction to Public Health and Public Health Nursing course and the Supervisors Training Course. Reimbursement is limited to no more than $200.00 per week per participant upon successful completion of the-course. b. Nursing service personnel attending Continuing Education offerings which are identified by letter from the Office of Public Health Nursing as being eligible under the nurse training funds. Reimbursement is limited to $25.00 per participant per event. Page 4 of 12 5 11. The Department shall have an annual audit performed in accordance with The Single Audit Act of 1984 as implemented by OMB Circular A -128. Audit findings and resolution of said findings shall be handled by the Division of Fiscal Management, Budget & Analysis Section. 12. Equipment is a type of fixed asset consisting of specific items of property that: (1) are tangible in nature; (2) have a life longer than one year; and (3) have a significant value. a. For Budgeting and Reporting Purposes 1. Equipment purchases meeting the above definition and having an acquisition cost of $500 or more must be budgeted and reported in Line Item 5000. b. For Inventory Purposes 1. Equipment must be accounted for in accordance with Local Government Accounting System Procedure No. 15. 2. Women, Infants and Children Program All equipment with an acquisition cost of $500.00 or more must be inventoried with the Division of Maternal and Child Health. C. For Prior Approval Purposes I. Equipment purchased or equipment leased where there is an option to purchase with State /Federal funds must receive prior written approval from the appropriate Division, Section, or Branch when the acquisition cost exceeds $500.00. 2. Women, Infants and Children Program All medical equipment and computer equipment, regardless of cost and all other equipment with an acquisition cost of $500.00 or more must receive prior approval from the program office. 3. Equipment purchased with program income generated by the expenditure of Title X Family Planning Funds with an acquisition cost of $500.00 or more must receive prior written approval from the program. C. FISCAL CONTROL 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General Statute Chapter 159, Article 3. a. The Department shall maintain a purchasing and procurement system in accordance with generally accepted accounting practices and procedures set forth by the Local Government Commission. a Page 5 of 12 6 P b. The Department shall execute written agreements with all parties who invoice the Department for payment for the provision of services to patients. C. The Department shall receive prior approval from the State when subcontracting for services in the Women, Infants and Children Program. d. When subcontracting, the following conditions must be met: 1. The Department is not relieved of any of the duties and responsibilities provided in this contract. 2. The subcontractor will agree to abide by the standards contained herein or to provide such information as to allow the Department to comply with these standards. 3. The Department will make available to the State upon request a copy of subcontracts supported with State /Federal funds. e. The Department shall retain all budgets, budget revisions, contracts, contract addenda, and financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the Division of Archives and History, Department of Cultural Resources. 2. The Department shall prepare and maintain a budget for each activity covered by this contract in a manner consistent with instructions provided with Forms DEHNR 3370 (Revised 2/92) and DEHNR 2948 (Revised 2/92). a. The Department shall prepare budget revisions for prior approval of the State when those revisions are in the School Health Program (Line Item 6200). b. The Department shall prepare budget revisions for prior approval of the State when State funds will be increased or decreased. C. The Department shall prepare an informational copy for the State of all other budget revisions when proposed expenditures exceed the line amount budgeted. d. The Department shall submit all revisions prior to the end of the term specified in this Contract. Budget revisions received by the State after the end of the contract period will be returned without action. 3. The Department shall observe the following conditions when budgeting and reporting earned income revenues (escrow): a. All earned income must be budgeted in the program where earned, except that income earned by a program which has no activity budget can be budgeted in a program approved by the State. b. Line Item 9000 in the program budget shall be used to budget TXIX fees. Page 6 of 12 7 c. Line Item 102 in the program budget shall be used to report TXIX fees received which are used to support TXIX expenditures shown in Line Item 9000. d. Line Item 6864 in Activity 3109, Transfer of Escrow Funds, only shall be used to show anticipated TXIX earnings. e. A local account shall be maintained for unbudgeted /unreported TXIX fees transferred to the Department. Accounts shall be maintained in sufficient detail to identify the program source generating the fees. f. No more than one year's transfer of escrow funds .(or $10,000.00) whichever is greater) for any activity can be carried forward from one year to the following year. 4. The Department shall submit a quarterly report of actual receipts and expenditures of the Department according to instructions provided with Expenditure Reports, Form DEHNR 2949 (Revised 8/91) and Form DEHNR 2950 (Revised 7/91). a. The Department shall submit quarterly expenditure reports to the State within 45 days from the end of the reporting quarter. b. The Department shall submit the final Expenditure Report to the State within 45 days after the end of the contract period. C. The Department shall submit amended. or corrected expenditure reports within six (6) months after the end of the contract period. Amended or corrected expenditure reports received after December 31 will be returned without action. d. The Department shall refund to the State all State funds not supported by expenditures within 10 days after notification of overpayment. e. The Department shall follow Women, Infants and Children Program and other Federal program reporting requirements when they differ from those stated above. f. The Department shall submit monthly WIC expenditure reports to the State no later than the 8th of the following month. g. Reimbursement of WIC approved expenditures for July, August, and September cannot exceed one - fourth of the total budget for the contract period. h. The Department shall submit monthly Maternal Outreach expenditure reports to the state no later than the 15th of the following month. i. The Department shall submit expenditure reports for Mosquito Control activity in accordance with 15A NCAC 18B, Sections .0104 and .0107. Page 7 of 12 8 j. The Department shall submit request for payment for services provided under 15A NCAC 24 A rules to the Claims Processing Unit, DEHNR Division of Fiscal Management. k. The Department shall submit request for reimbursement for nurse training to the Office of Public Health Nursing. 5. The Department shall submit on an annual basis Staff Time Activity Report, DEHNR 3389. The report shall accompany the final expenditure report and must be received by the State within 45 days after the end of the contract period. 6. For Adolescent Health Activity, the Department agrees to (1) have responsibility for the immediate direction, supervision and evaluation of the activities supported through the contract, which will be conducted in accordance with the amended plan /update submitted by the Department; (2) submit any media material in writing to the Division of Maternal and Child Health for approval prior to release to the public; (3) submit a mid -year report on progress in meeting project objectives by February 1, 1993; (4) submit an evaluation report demonstrating achievement of stated goals no later than August 16, 1993. D. PERSONNEL POLICIES The Department shall adhere to and fully comply with State personnel policies as found in North Carolina General Statute, Chapter 126, and 1 NCAC 8. Such policies include, but are not limited to, the following: 1. Equal employment opportunity; 2. Affirmative action; 3. Policies for local government employment subject to the State Personnel Act; 4. "Local Classification and Salary Range "; 5. "Compensation Policy for Local Competitive Services Employees "; and 6. "Recruitment and Selection Policy and Procedures "; 7. Environmental Health Specialists employed by the Department shall be delegated authority by the State to administer and enforce State environmental health rules and laws as directed by the State pursuant to G.S. 130A -4(b). This delegation shall be done according to 15A NCAC 18A .2300. a. Local health departments are responsible for sending their newly- employed environmental health specialists (interns) to 20 days of initial field training /orientation at one of the designated training centers within 90 days from date of employment. Page 8 of 12 0 b. The employing health department shall reimburse the training center(s) $25 per day for providing initial field training /orientation for the newly- employed environmental health specialists. C. Initial field training /orientation centers shall be paid within 90 days by the employing health department for services rendered. d. Arrangements for initial field training /orientation including designation of the training center for newly - employed environmental health specialists will be handled by the Environmental Health Services Section, Division of Environmental Health. E. CONFIDENTIALITY All information as to personal facts and circumstances obtained by Department personnel in connection with the provision of services or other activity under this Contract shall be privileged communication, shall be held confidential, and shall not be divulged without the responsible person's written consent except as may be otherwise required by applicable law or regulation. Such .information may be disclosed in summary, statistical, or other form which does not directly or indirectly identify particular individuals. F. CIVIL RIGHTS The Department shall assure that no person, on the grounds of race, color, age, religion, sex, marital status, or national origin (unless otherwise medically indicated) or otherwise qualified handicapped individual solely by reason of his/her handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity covered by this Contract. The Department shall complete HHS Form 441, Assurance of Compliance with the Department of Health and Welfare regulations, under Title VI of the Civil Rights Act of 1964; for the Women, Infants and Children Program, FNS -64, Assurance of Compliance with the Department of Agriculture Food and Nutrition Service, under Title VI of the civil Rights Act of 1964; and HHS Form 641, Assurance of Compliance with Section 504 of the Rehabilitation Act of 1973. G. RESPONSIBILITIES OF THE STATE 1. The State shall provide to the Department upon request technical assistance in the preparation of the Consolidated Contract /Activity Budgets and Contract Addenda. 2. The State shall specify those administrative forms /reports and their respective revision dates that are required by particular activities pertaining to the Department's budget with the State in Listing of Required Fiscal and Statistical RegQXt,s (Addendum 1) for the contract period. New forms re orts not listed in Required Fiscal and Statistical Reports shall be implemented during a contract Reriod only with the approval of_the State Health Director. W Page 9 of 12 10 3. The State shall provide to the Department within thirty (30) days after receiving an activity budget from the Department an approved signed copy of the budget. 4. The State shall provide funds to the Department upon approval of the Contract Addenda, activity budgets, and signing of this contract. 5. The State shall assist the Department to comply with all applicable laws, regulations, and standards relating to the activities covered in this contract. 6. The State reserves the right to conduct reviews to determine compliance with the terms of this contract. 7. The State shall be assured that the Department maintains expenditure of locally appropriated funds for maternal health, child health, and family planning activities equal to or greater than that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending June 30, 1985. This maintenance of effort shall be measured by salary equivalencies which are to be maintained in accordance with Section B . 5. of this contract. H. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department as follows: 1. For departments selecting monthly payments through the GMTS option -- Provided the Consolidated Contract is properly executed and all quarterly expenditure reports are filed within the established time frames, payments equal to 1/12 of the total program approved budget shall be made on the 15th of each month as follows: July October February August November April September January May Based on expenditures reported for the first, second, and third quarters, payments shall be adjusted either upward or downward, in payments made on the 15th of the following months: December March June 2. For Departments selecting monthly payments through the check option •- Provided the Consolidated Contract is properly executed and all quarterly expenditure reports are filed within the established time frames, payments equal to 1/12 of the total program approved budget shall be made by the 25th of each month as follows: July October March August December April September January June L' Page 10 of 12 11 Based on expenditures reported for the first, second, and third quarters, payments shall be adjusted either upward or downward, in payments made on the 25th of the following months: November February May 3. For departments selecting quarterly reimbursement option, payments shall be made by the 25th of the month in which-the quarterly expenditure report is received. 4. For departments receiving Rural Obstetrical Care Incentive funds, payment of such funds shall be made in one lump sum the month following receipt and approval of the activity budget. 5. For departments receiving Maternal Outreach project funds, payment will be based on actual reported expenditures. Separate monthly payments will be made provided that expenditure reports are received as required in C. 4. h. 6. Food and lodging fees will be disbursed to the department in one sum the month following receipt and approval of the activity budget and any subsequent budget revisions. 7. Quarterly payment for reported expenditures in Line Item 1000 shall be limited to one - fourth of the budgeted amount in that line item. 8. Increased or decreased payments necessitated by changes in the total budgeted amount will be reflected in the monthly payments subsequent to approval of the budget revision. 9. Payments shall be suspended when expenditure reports are not received by the time specified. Payments will resume on the specified dates in the months subsequent to receipt of the expenditure reports. 10. Payment is limited to the total amount of the budget by line item. 11. Final payments will be made based on the 4th quarter expenditure report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments. Final payments should be made not later than September 15th. 12. Transfer of Title XIX Fees a. Upon receipt of Title XIX fees, transfer of such funds will be made to departments participating in GMTS on the 15th of the month and to departments not participating in GMTS on the 25th of the month. b. When fees received exceed the amount shown by program in Activity 3109 an internal adjustment will be made to increase the amount shown. Page. 11 of 12 12 I. AMENDMENT OF CONTRACT Amendments, modifications, or waivers of this contract may be made at any time by mutual agreement of all parties. Amendments shall be in writing and signed by appropriate authorities. J. 'PROVISION OF TERMINATION This contract may be terminated for reasons other than non - compliance upon sixty (60) days written notice by either party. If termination should occur, the Department shall receive payment only for allowable expenditures. The State may withhold payment to the Department until the State can determine whether the Department is entitled to further payment or whether the State is entitled to a refund. K. COMPLIANCE I. The State shall assure compliance with all terms of this contract. a. Upon determination of non - compliance, the State shall give the Department sixty (60) days written notice to come into compliance. If the deficiency is corrected, the Department shall submit a written report to the State which sets forth the corrective action taken. b. If the above deficiencies should not be corrected to the satisfaction of the State after the sixty (60) day period, disbursement of funds for the particular activity may be temporarily suspended pending negotiation of a plan of corrective action. c. If the deficiency is still not corrected within the next thirty (30) days following temporary suspension of funding, program funds may be permanently suspended until the Department can, provide evidence that the deficiencies have been corrected. d. In the event of the Department's non - compliance with clauses of this contract, the State may cancel, terminate, or suspend this contract in whole or in part and the Department may be declared ineligible for further State contracts or agreements. Such terminations for non - compliance shall not occur until: (1) the provisions of Section K -1 (a -c) have been followed, documented, and have failed to provide a resolution, (2) all other reasonable administrative remedies have been exhausted. 2. If the Department or the State should be determined out of compliance with the provisions of the contract, either party may file a formal appeal with the Office of Administrative Hearings. r Page 12 of 12 IN WITNESS WHEREOF, the Department and the State have executed this agreement in duplicate originals, one of which is retained by each of the parties. LOCAL SIGNATURES Health Director Date DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL: RESOURCES William W. Cobey, Jr., Secretary By Finance Officer Date Department Head's Signature or Authorized Agent Chairman of County Date Commissioners 13 14 DEFINITIONS STATE FUNDING State, Federal, and Special Funds (Title XIX). SALARIES, AND FRINGE BENEFITS Personnel salaries and benefits including Social Security, Retirement, Health Insurance, and Life Insurance. OPERATING EXPENSE Supplies and materials (medical and office), employee travel, telephone service, Postage, printing, equipment repairs, housekeeping, rental of equipment (where there is no option to purchase), property or malpractice insurance, workman's compensation, liability insurance and data processing. Expenditures for data processing services is not allowable in Family Planning or Adult Health Services contracts. PURCHASE OF EQUIPMENT Purchase of equipment or lease of equipment where there is an option to purchase. Equipment is defined as an item having a unit price of $500.00 or more and a useful life of one year or more, or like items purchased as a group or lot, having a combined cost of $500.00 and a useful life of one year or more. Any expenditure for equipment requires prior written approval from the appropriate office, section, or branch. Only equipment purchased with WIC funds must be inventoried with the Division of Maternal and Child Health. GENERAL CONTRACTED OR PURCHASED SERVICES Any contracted or purchased service specifically defined. SCHOOL HEALTH including Home Health Services or not Cost of activities associated with diagnosis and correction of chronic, remedial physical defects of public school children - including preventive services and medication. CLINICIAN Cost of physician services paid at an hourly rate. LABORATORY Cost of services provided by laboratories. PHARMACY SERVICES Cost of professional pharmacy services. TRANSFER TXIX Third party reimbursement fees. APPROPRIATION Local funds appropriated by the Board(s) of County Commissioners. TXIX FEES Fees used to support the TXIX expenditures budgeted in 9000. OTHER RECEIPTS Local receipts other than from appropriations. DISTRIBUTION Attach original and one copy to original and one copy of corresponding contract addendum. Send to Purchase and Contract Section. Retain one copy in local file. 03/92 ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF HEAL'T'H AND HUMAN SERVICES REGULATION UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 Orange County Health Department (hereinafter called the "Applicant ") Name of Applicant (tree or prim) HEREBY AGREES THAT it will comply with Title VI of tht Civil Rights Act of 1064 (P.L. 3$ -352) and all requirements imposed by or pursuant to the Regulation of the Department of Health and Human Services (45 C.-F.R. Part SO) issued pursuant to that title, to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance from the Depart- ment; and HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to eff=,tuate this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Depar%ment, this Assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this Assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases, this Assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended to it by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and 211 Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Applicant by the Department, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal finan- cial assistance will be extended in reliance on the representations and agreements made in this Assurance, and that the United States shall have the right to seek judicial enforcement of this Assurance. This Assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this Assurance on behzlf of the Applicant. Date P. 0. Box 8181 Hillsborough, NC 27278 HH5-+1 (R". 12192) Oran a County Health Department Applir..am (type of prnot) By signa(use and Title of authorued Official Moses Carey, Chair Board of County Commissioners 15 16 DEPARTMENT OF HEALTH AND HUMAN SERVICES ASSURANCE OF COMPLIANCE WITH SECTION $04 OF THE REHABILITATION ACT OF 1973, AS AMENDED The undersigned (hereinafter called the "recipient"') HEREBY AGREES THAT it Will comply with Section 504 of the Rehabilitation Act of 1973, as amended.(29 U.S.C. 7K, all require- ments imposed by the applicable HHS regulation (45 C.F.R. Part 84), and all guidelines and interpretations issurd pursuant thereto. Pursuant to §84.5(a) of the regulation [45 C.F.R. 84.5(a)), the recipient gives this Assurance In consideration of and for the purpose of obtaining any and all Federal grants, loans, con- tracts (except procurement contracts and contracts of insurance or guaranty), property, dis- counts, or other Federal financial assistance extended by the Depanment of Health and Human Services after the date of this Assurance, including payments or other assistance made after such date on applications for Federal financial assistance that were approved before such date. The recipient recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in-this Assurance and that the United States will have the right to enforce this Assurance through lawful means. This Assurance is binding on the recipient, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this Assurance on behalf of the recipient. This Assurance obligates the recipient for the period during which Federal financial assistance is extended to it by the Department of Health and Human Services or, where the assistance is in the form of real or personal property, for the period provided for in 584.5(b) of the regulation 145 C.F.R. 84:5(01. The recipient: [Check (a) or (b)) a. ( ) rmploys fewer than fifteen persons; b. ( g ) employs fifteen or more persons and, pursuant to §84.7(a) of the regulation [45 C.F.R. 84.7(a)], has designated the following person(s) to coordinate its efforts to comply with the HHS regulations: Daniel B. Reimer Name of Designects) (Type or Print) Orange County Health D P. 0. Box 8181 Name of Recipien(4Type or Print) Street Address or P.O. Box 56- 6000327 Hillsborough (IRS) Employer Identification Number City North Carolina 27278 State Zip I certify that the above information is complete and correct to the best of my knowltdgc. Date Signature and Title of Authorized Official If there has been a change in name or ownership within the last year, please PRINT the former name below: WR541,41 Irrv, 42/c21 ,s.ss, U.S. DEFARTT�T, - OF AGRICL =Tt? Food and Nutritior. Service ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF AGRICULTURE, FOOD AND NUTRITION SERVICE -UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 Orange County Health Department %141kme of Applicant) (Hereinafter called the "Applicant. ") HEREAY AGREES THAT it -ill comply with Title VI of the Civil Rights Act of 1964 (P.L. 86-352) and all requirements imposed by the Regulations of the Department of Agriculture (7 CFR Part 15), Department of justice (28 CTT. Parts 42 b 50), and FNS directives or regulations issued pursuant to that Act and the Regulations, to the effect that, no person in the United States shall, on the ground of race, color, or national origin. be excluded from participation in, be denied the benefits of, or be othervise subject to discrimi- nation under any program or activity for which the Applicant received Federal financial assistance from the Department; and EERr3° GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal financial assistance, grants and loans of Federal funds, reimbursable expenditures, grant or donation of Federal property and interest in property, the detail of Federal personnel, the sale and lease of, and the permission to use, Federal property or interest is such property or the furnishing of services witbout consideration or at a nominal consideration, or At a consider- ation which is reduced for the purpose of assist- ing the recipient, or in recognition of the public interest to be served by such sale, lease. or furnishing of services to the recipienz, Or Date Hi 1s or 78 (A.ddress of Applicant) any improvements made with Federal financial assistance extended to the Applicant by the Department. This includes any Federal agreement, arrangement, or other contract which has as one of its purposes the provision of assistance such as food, food stamps, cash assistance for the purchase of food, and cash assistance for purchase or rental of food service equipment or any other financial assistance extended in reliance on the representations and agreements made in this Assurance. BY ACCEPTING THIS ASSURANCE, the applicant agrees to compile data, maintain records and submit reports as required, to permit effective enforce- ment of Title VI and permit authorized USDA personnel during normal wvrking hours to review such records, books and accounts as needed to ascertain compliance vith Title VI. If there are anv violations of this assurance, the Department of Agriculture, Food And Nutrition Service, shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees as long as it receives assistance or retains possession of any assistance fro= the Department. The person or persons whose signatures appear belov are authorized to sign this assurance on the behalf of the applicant. 17 C nppartment (Applicant) by (Title of authorized official) Moses Carey, Chair Board of County Commissioners No further monies or other benefits may be paid out under Food and Nutrition Service Federal Assistance programs unless this Assurance is completed and filed as required by existing regulations (7 CTR 15). ro n4 492 LOCAL HEALTH DEPARTMENT BUDGET 18 N.C. Department of Environment, Health, and Natural Resource Revision Number �~ Division of General Services SFY Division of Geneml Services P. O. Number / 06 / 93 9 3 4 1 1 0 0 6 8 Effective Date Termination Date Contract Number Contractor:.. QQR" County Res 1 th�e=�rt:mozlt Activity: Gem -ral Project Director: Tod Budget: $ 452,701 Local Authorted Official Signature Date as �� Finance Officer Signature Date DE M 2948 (Rented 2/92) COWery Secure Diaww (RrAm 2/94) Division /Section Signature Date how Find Management Signature Date LOCAL FUNDS: R E Appropriation TXix /SSBG Fen other Rectla APPROP 101 323,195 TXIX /SSBG 102 OTHR REC 103 C E Subtotal Local Funds S 399,689 STATE/FEDERAL /SPECIAL FUNDS: 1 P T S Subtotal State s TOTAL RECEIPTS — equal to Total Expenditures S 4 Local Authorted Official Signature Date as �� Finance Officer Signature Date DE M 2948 (Rented 2/92) COWery Secure Diaww (RrAm 2/94) Division /Section Signature Date how Find Management Signature Date LOCAL HEALTH DEPARTMENT BUDGET 19 N.C. Department of Rnvironmeat, Health. and Natural Resources Revision Number Division of Gaxral Services Division of General Se"U" � — 5FY �P. O. Number 07 / / �� 4 1 2 5 0 6 8 Effective Date Tamkica Date Cana Number Activity: Transfer of Escrow Pied Db�. Taeal BudRec i --1G.5 LOCAL FUNDS: R Appropriatim APPROP 101 E TX1X /SS9G Fees TXIX/SSBG 102 Other RgEai a OTHR RFC 103 C E Subtotal Local Funds $ STATE/FEDERAL/SPECIAL FUNDS: 1 P Transfer Title XIX 165,110 T S TOTAL RECEIPTS — equal to Total Expa+dkwo s 16 Local Aud+orbed OfficW SiFature Date a te+ Division/Section SiQnatuae homi Date Finance Officer Sipaure Date � Fiscal Management Signature Date EOM 2948 (Revd 2/92) Gad so. Dwrim (Rnirw ZM) N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM PURCHASE 9 CONTRACTS Office, Section, or Branch Oraneg Co. Health Dept, Contractor Mm Page 1 of 1 Fy 93 i 23 4125 06A_ I Contract Number TRANSFER OF ESCROW Activity 4125 TB CONTROL 1.00 4150 TOT OBSTET VAG 4126 VD CONTROL 287d 4151 NEUROMUSCULAR 4127 ADULT HEALTH 4152 ULTRASOUND 4128 BLOOD PRESSURE 4153 OBSTERIC CARE 4129 CANCER DETECTION 4154 CAESAREAN DELIV 4131 HEART /RH FEVER 4155 HYSTERECTOMY 4132 NEUROLOGY 4156 CHILD SERV COORD 46, goo 4133 CLI — SPCH /HEAR 4157 FAMILY PLANNING _ 20,620 4134 ORTHOPEDIC 4158 EPSDT 6,504 4135 SPCH THERAPY 4159 IMMU UPDATE 4136 CLI —PHYS THER 4160 DEC 4137 CHILD HLTH TREAT 3,633 4161 DEC SPEECH —HEAR 4138 MAT HLTH TREAT 17,325 4162 HEPATITIS CHILD 4139 INTRA PARTUM CARE 4163 HEPATITIS ADULT 4140 DENTAL 4168 HYPERTENSION 4141 NON STRESS 4169 DIABETES 4142 REFUGEE HEALTB, 4170 GLAUCOMA 4143 PAP SMEAR 4171 EYE CARE 4144 MAT CARE INITIAL 40,500 4172 ADULT SCREENING 4145 MAT CARE SUBSEA 15,759 4173 GONORRHEA 4146 CHILDBIRTH CLASS 4174 AUDIOMETRY 4147 MAT HOME VISIT 4175 BLOOD CHEM SMA -6 4148 PARENTING CLASS 4176 BLOOD CHEM SMA -12 4149 VAG DELIV ONLY 4177 ARTHRITIS ASSES TOTAL Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Initials Date LOCAL HEALTH DEPARTMENT BUDGET 21 N.C. Deparment of Environment, Health, and Natural Resource Revision Number .—.� Division of General Service Division of Evidemiol — — — SFy �� — P. O. Number 07 / 92 06 / 93 �9— 4 5 4 5-s- --L—�. Effective Date Termination Date Contract Number Contractor. Orange Co ealth Dept. Activitr Aids (federal) Projext Director. Daniel R- Rpfmgr� Tod Budget: $ 7A nnn 1TEM DESCR"ON E STATE E?PENDrTl; .' X Salaries & Fringe BemeBss Operating Fatpeaw p Purchase of Equipment E General Contracted or N Purchased Services School Health D Clinidan I ,I, Laboratory Pharmacy Services U Transfff TXIX R Subtotal State E LOCAL E?�M JRE3. CL.A5SIFICATION T EM AMOUNT SA/FR s TOTAL EXPENDITURES — equal to Total Receipts LOCAL FUNDS. R Appropriation E TXLX /SSBG Fee Other Receiva C Subtotal Local Funds E STATE/FEDERAL /SPECIAL FUNDS: I P T TOTAL RECEIFIS -- equal to Total Expenelirams 101 0 $ 28,000 S Local Authorised Official Signature Date a k++W Division/Se ctiou Signature Date Finam Officer Signat+n Date Fiscal Managemeu Signature Date lamw DEKNR 29 8 (RrAW 2/92) Gowal Scum m Dmam (Rewkw ZM) LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Division of General Ser Acm S► Division of Eyidemioloty 07/ 92 / Effective Date Termination Date Contractor: ng-nn$n ro KQSlth Qept� Ac&AW: TubeDS 22 Revision Number P. O. Number Contract Number Project Director: R ^2Ca1met' —. —. Total Budget; x-65, 017 ITEM DESCREMON CLASSIFICATION ITEM AMOUNT E x P E N D I T U STATE EXPENDITURES: Salariea & Ft mp Beaef is Operating Expeesses Purchase of Equipment General Contracted or Purchased Services School Health Cldan Labomm Pharmacy Services Transfer TXIX SA/FR 1000 U'loil . OP EXP 2000 W TXIX /SSBG 102 GENERAL 6100 TXIX /SSBG Fen CLN 6863 - LAB 6862 RX SERV 6865 R Subtotal Sate Expend. $ 12 E LOCAL EXPENDITURES: LOCAL EXP 9000 152 409 S TOTAL EXPENDITURES — equal to Teal Receipts S 165,017 Local Authorised Official Sigmwe Date wk Nw how Division/Section Siosnate Date Finance Officer SiRnatuire Date Fisal Management Sipar aft Date bog DGHNR 2W (Revbad 2,V2) Gams! sarvk4a DWINI s (Rorie* V%) LOCAL FUNDS: R Appropriation APPROP 101 146,931 TXIX /SSBG 102 E TXIX /SSBG Fen OTHR RPC 103 Other R C Subtotal Local Funds $ E STATE/FEDERAL /SPECIAL FUNDS: I P T S Subtotal Ststa/Federal/ TOTAL RECEIPTS — equal to Total Expendium s Local Authorised Official Sigmwe Date wk Nw how Division/Section Siosnate Date Finance Officer SiRnatuire Date Fisal Management Sipar aft Date bog DGHNR 2W (Revbad 2,V2) Gams! sarvk4a DWINI s (Rorie* V%) LOCAL HEALTH DEPARTMENT BUDGET ► N.C. D"rtment of Environment, Health, and Natural Resources Division of General Services Division of Maternal and Child Health SFY 07 / 99 06/ 93 Effective Date Termination Date 23 Revision Number P. O. Number S35 1 0 1 0 6—L Contract Number Contractor: Orange Co. Health Dept. Project Director: Daniel B. Reimer Activity; Maternal Health Total $ ITEM DESCRIPTION CLASSMCAT ION ITEM AMOUNT E STATE EXPENDITURES: Salaries & Fringe Benefits SA/FR 1000 7 9.111 X Operating Ewpenw 2000 p Purchase of Equipment E UTP 5000 E General Contracted or 0 Purchased Services GENERAL 6100 N School Health W D Clinician CLN 6863 I Laboratory LAB 6862 Pharmacy Services RX ERV 5 Z j Transfer TXIX R Subtotal State Expend. E 79,111 E LOCAL EXPENDITURES: LOCAL EV 9000 273,677 S tnT A T W VF0C'n.TM1mn TO C C— .,•..101 •n drAV21 11 0"irrte SIR? - 7 R R LOCAL FUNDS: R Appropriation APPROP 101 200,102 E TX1X /SSBG Foes T= /SSBG 102 Other R OTHR REC 103 C E Subtotal Local Funds S2 STATE/'FEDERAL /SPECIAL FUNDS: I P T S $ 79 11 Subtotal Snu/Fedesal/ TOTAL RECEIPTS — equal to Total Expendinn•es $ jjzj Loral Andmn- r Official swature Dau � NEd�+ Division/Sec ion Sip�awe Date esw Finance Officer Signature Date Fiscal Management S*anue Date bow DE KNR 2948 (Rew.ed VV2) CONES1 5etvi= DNU604 (Review 219w) LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Division of General Services SFY Division of Maternal and Child Hedth 07 06 / gi Effective Date Termination Date Contractor: Orange Co. Health DeQt.- ProjenDirector: Daniel B. Reimer 24 Revision Number — I P. O. Number 9 3 5 1 5 1 0 6 8 Contract Number Activity: Family „ Planning I Total gum; $ 42 0. 832 I ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N T U STATE EXPENDITURES: Salaries & Fringe Bowfis Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Labontm Pharmacy Services Transfer TXIX SA/FR 1000 QA n n p„� , OP EXP 2000 EQUIP ,5000 GENERAL 6100 HLTH ME „C N - C Rx 9KV Subtotal Local Fund $ R Subtotal State Eged. S 1 E LOCAL EXPENDITURES: LOCAL EXP 9000 117 Qqq S TOTAL EXPENDITURES — equal to Total Receipts S Local Authorized Official Signature Date IMM& How how Diviaion/Secaon Signature Date Finance Officer Signature Date AnW.OW Fiscal Management Signature Date I nrrd DEHNR 2949 (ReyW 2/92) CwM-W Saunas Dtvimim (Reek -w 2/94) LOCAL FUNDS: R Appropriation APPROP 101 - 2 �s n Z 5 . , . TX1X/SSBG )0''yg° E/R Fees io C Subtotal Local Fund $ E STATE/FEDERAL /SPECIAL FUNDS: I P T S Subtotal Snte/Fedend $ TOTAL RECEIPTS — equal to Total Expenditures $ 42Q A39 Local Authorized Official Signature Date IMM& How how Diviaion/Secaon Signature Date Finance Officer Signature Date AnW.OW Fiscal Management Signature Date I nrrd DEHNR 2949 (ReyW 2/92) CwM-W Saunas Dtvimim (Reek -w 2/94) LOCAL HEALTH DEPARTMENT BUDGET 25 N.C. Department of Environment, Health, and Natural Resources Revision Number Division of General Services Sfl, Division of Maternal and Child Health — --- -- P. O. Number / 92 06 / 93 yr, 3 5 3 2 3 -0- -6- a-- Effective Date Termination Date Contract Number Contractor: oranize County ,qty: CWS Orthopedic Froie:ct Directcir: )nni l 'R- i m - Total Budget: $ 24 ITEM DESCRIFMON CLASSIFICATION rrEM AMOUNT E X P E N D I .r U STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expenses Purchase of Equipmmt General Contracted or Purchased Services School Health Cluuc& n Laboratory Pharmacy Services Transfer TXLX SA/FR 1000 225 OP EXP 2000 EQUIP -- 5000 n _ .. GENERAL. 6100 • CLN 6863 150 - LAB RX SERV 6865 68bi R Subtotal State d. S E LOCAL EXPENDI1W.ES: LOCAL EX P 9000 0 S TOTAL EXPENDITURES =equal to Total Receipts $ 624 Local Authorised Official Signature Date Mom& Had bow Finance Offica Signature Date DEKW MS (Revised 2/92) C,eawW Unim Dtmm (Review 2/%) Division/Section Sigtnsum Date b" b" Fiscal Management Signature Date LOCAL FUNDS. R Appropriation APPROP 101 TXDVSSBG 102 E TXIX /SSBG Fees OTHR REC 103 Other Receipts C Subtotal Local Funds s E STATE/FEDERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal s TOTAL RECEIPTS -- equal to Total Expendirams $ Local Authorised Official Signature Date Mom& Had bow Finance Offica Signature Date DEKW MS (Revised 2/92) C,eawW Unim Dtmm (Review 2/%) Division/Section Sigtnsum Date b" b" Fiscal Management Signature Date LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Division of General Services SFY Division of Maternal and Child Health / 92 0 / Effective Date Terrninaaon Date Contractor. Orange County_ 13ea1th n&partmpnt_ Project Director: Dan B- Rai mar 26 iIRevision Number P. O. Number 9 3 5 3 5 1 -L- L.— Z-- Contract Number "vity. Child Health Total Bndget: $ -441,225 I ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N D ,T, U STATE EXPENDITURES: Salaries &. Fringe Benefits Operating Experim Purchase of Equipment General Contracted or Purchased Service School Health Clinician Laboratory Pharmacy Servica Transfer TXIX SA OF EXP 2000 EQUIP - 5000, 0 , _ GENERAL 6100 SCH HLTH 6200 9 _ os , . CLN 6i;h53 LAB 6862 RX SERV 0§5 R Subtotal State Exwd. E E LOCAL EXPENDITURES: LOCAL EXP 9000 397,640 S TOTAL EXPENDITURES — equal to Total Receipts $4411295 LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees, Other Receipts C E Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: I P T S - Subtotal State/Federal /Sweh TOTAL RECEIPTS — equal to Total 387,5 10.1 397,640 43 441,295 Local Authorized Official Signature Date bond id Division /Se ckm Signature Date I bow Finance Officer Signature Date Fiscal Management Signature Date I how DEHNR 2948 (Rewind 2/92) Gerard Serviais DM @bm (Ravin 2/94) LOCAL HEALTH DEPARTMENT BUDGET 27 + N.C. Depsx%ment of Environmemt, Health, and Natural Resources Revision Number — — Division of Gmerd SWAM Divis atersa ioa of Ml and Ct W Hwltb SFY P. O. Number 07 97 Qf / 91 i...31�3.5— 0 --�—L Effecdve Date Termination Date Contact Number Contractor: Orange County Health Department AcCMfv: Child Service Coordination Pn5ject Director: Daniel B. Reimer Tod Bute rlF.ir[ DESCRnMON CLARiCAnON 1P1<'W AMOUNT E ?L p E N D I T U STATE EaTND1TURFS: Sa>atzes 6a Frige Beaelits Operatiag Eapenses Purchase of Equi mmt General Contracted or Purchated Services school Health Clinit;an Laboratory Pharmacy Services Transfer TXIX SA/FR 1000 ve 2000 lop EQUIP 5000 _.. _ GENERAL 6100 SCH HLTH 6200 CLN 6863 LAB 6862, RX SERV 6865 R Subtotal State Eqmd. E LOCAL EOMNDTTURES: TLOCAL EXP 9000 4 S TOTAL EXPENDITURES — equal to Total Receipts $ Local Audtorixd Official Signature lim IN" M.d Division/Section ft uttm Date reed Finance Officer Signature Date kow Fiscal Management Signature Date DE NR 2446 (Rr+..d 2/92) Gem ail SwAm Division (Review 2/94) LOCAL HEALTH DEPARTMENT BUDGET N.C. Depament of Environment, Health, and Natural Resources Division of CMWW Serviars SFY Division of Maternal and Child Health QZ / 92 06 / 93 Effective Date Termination Date Cantraetror: - - -Aa P ap t ProjectDiractor Daniel B. Reimer Activity: 28 S Revision Number _ _ P. O. Numb. 3 5 4 0? 0 6 8 Contract Number REH Block Grant Nutrition Taal Budeet•. I Local Authorised Official Signature Date bow Division/Sect)aa swum= Date Fb%= Officer Si U=c Date � Fisd Management Suture Date I bow DF.HWR 2948 (Revised 2/92) Canard Services Divis m (Review 2/94) rrW DE.SCREPTION CLAS MCATION T11?M AMOUNT E STATE EXPENDITURES: E T= /SSBG Fees OTHR REC 103 X Salaries & FftV BmeSts C SA/FR -- 1000 z a 5 n Subtotal Local Funds $ Operating Ezpmm STATE/FEDERAL /SPECIAL FUNDS: OP EXP 7000 p Purchase of Equipment T EQ,__.,,,,.,,,.,..,swo s E General Contra [ted of TOTAL RECEIPTS -- equal to Total Expenditure $ 2450 Pus Sefvices 4 :''i School Health'FI::: D Clinician I .......` T Lbvrawry :...LAB :::.: ':::::.. Pharmcy Services . U Tmrafa TXIX <.. R Subtotal Sate E LOCAL EXPENDPf'l TM: LOCAL. EXP 9000 S j TOTAL E XPWDITURES — ague! to Taal Receipts 2450 Local Authorised Official Signature Date bow Division/Sect)aa swum= Date Fb%= Officer Si U=c Date � Fisd Management Suture Date I bow DF.HWR 2948 (Revised 2/92) Canard Services Divis m (Review 2/94) LOCAL FUNDS: R Appropriation APPROP 101 TXIX /SSBG 102 E T= /SSBG Fees OTHR REC 103 Other Receipts C Subtotal Local Funds $ E STATE/FEDERAL /SPECIAL FUNDS: I P T s $ Subtotal State/Federav TOTAL RECEIPTS -- equal to Total Expenditure $ 2450 Local Authorised Official Signature Date bow Division/Sect)aa swum= Date Fb%= Officer Si U=c Date � Fisd Management Suture Date I bow DF.HWR 2948 (Revised 2/92) Canard Services Divis m (Review 2/94) LOCAL HEALTH DEPARTMENT BUDGET 29 N.C. Department of Environment, Health, and Natural Resources Division of General Services Revision Number _. SFY —• -� Division of Adult HeWt6 07 / 92 06 / 93 P. O. Number _5 0 Effective Date Termination Date 2 _.C- = Contract Number Contractor: nept Activity: ' Adult Hsalth Project Director: nza„i ei u i„mor Total Budget: $ E X P E N D I T U R E S ITEM DESCRIPTION STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services INKST." Subtotal CLASSIFICATION ITEM AMOUNT 61 CLN 6863 LAB Z RX SE RV 6865 TOTAL EXPENDITURES — equal to Total Receipts LOCAL FUNDS: R Appropriation E TX1X /SSBG Fees- ,` Other Recei C E Subtotal Local Funds I STATE/FEDERAL /SPECIAL FUND$: P T S Subtotal State/Federal /SnAeisl TOTAL RECEIPTS — equal to Total 'T�e4 APPROP 101 Local Authorised OfficW Signature Date a1WWh n.e i." 1 Division /Section Signature $ 80,383 383 Date 0 Finance Officer Signature Date Fiscal Management Signature Date ' 1"W DE0A ZW (Reviffi.d 1/92) General Services Dividan (Review 2/94) 30 LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number — Division of General Services Div Division of Adult Hadth ----j P. O. Number 07 / 92 06 / 93 3 5 5 0 3 0 6 Effective Date Termination Date Contract Number Contractor: nA t- Project Director: _ g J 01 .$a t mo r ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E STATE EXPENDITURES: X Salaries & Fringe Benefits Operating Expenses p Purchase of Equipment E General Contracted or N Purchased Services GENERAL School Health F Activity: Health Promotion Toad Budget: S D Clinician Laboratory T Pharmacy Services V U Transfer TX1X R Subtotal State EMMd. E LOCAL EXPENDITURES: LOCAL EXP 9a S TOTAL EXPENDITURES — equal to Total Receipts LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees Other Receipts C E Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: Y P T S Subtotal Snte/Federal /Staecia TOTAL RECEIPTS — 101 to Total Expenditures S Local Authorued Official Signature Date bow Division /Section Signature Date Finance Officer Signature Date Fiscal Management Signature Date rr.rl DEEM 2"S (Rwbmd 2192) C,eeerd Services Dlvw6ou (Review 2/") 1 ORANGE COUNTY HOARD OF COMMISSIONERS Action Agenda Item No.=-A ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Community Development Week ---------------------------------- DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x ---------------------------- - - - - -- ATTACHMENT(S): INFORMATION CONTACT: Tara L. Fikes Proclamation TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ------------------------------------ PURPOSE: To proclaim April 20 - 26, 1992 as Community Development Week in Orange County to recognize the significant contribution the Community Development Block Grant Program has provided to the low and moderate income residents of Orange County. BACKGROUND: The National Community Development Association, the U.S. Conference of Mayors, the National League of Cities and the National Association of Counties are continuing efforts in support of National Community Development Week - April 20 - 26, 1992. They are urging all cities and counties to support this week by proclaiming Community Development Week in their respective localities. Orange County will celebrate Community Development Week on Thursday, April 23, 1992 at 12 noon. At that time the County and the Hillsborough Affordable Housing Corporation will hold a press conference regarding the development of the proposed Whitted Forest apartment complex in Hillsborough. The press conference will be held in the Library Conference Room of the Richard Whitted Human Services Center, RECOMMENDATION(S): The Manager recommends approving the proclamation designating April 20 - 26,1992 as Community Development Week, authorizing the Chair to sign the proclamation on behalf of the Board. P) PROCLAMATION NATIONAL COMMUNITY DEVELOPMENT WEEK APRIL 20 - 26, 1992 WHEREAS, the Community Development Block Grant Program has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; and WHEREAS, Community Development Block Grant funds are provided through the U.S. Department of Housing and Urban Development; and WHEREAS, since 1980, Orange County has received approximately 4.5 million dollars through the Community Development Block Grant Program which has provided housing rehabilitation, water /sewer service and paved streets to low and moderate income neighborhoods; and WHEREAS, these Community Development Block Grant funds have brought immeasurable benefit to the citizens and communities -of the State of North Carolina in neighborhood revitalization and improved community facilities and services, especially for the benefit of low and moderate income families and to alleviate slums and blight; and WHEREAS, critical role plays in o continuation. Orange County the Community ur community and its citizens recognize the Development Block Grant Program and the importance of its NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 20 - 16, 1992 COMMUNITY DEVELOPMENT WEEK and call upon all citizens of our County to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. GIVEN UNDER BY HAND AND THE SEAL OF THE COUNTY OF ORANGE, ON THIS THE TWENTY -FIRST DAY OF APRIL, IN THE YEAR OF YOUR LORD, NINETEEN HUNDRED AND NINETY -TWO. Moses Carey, Jr., Chair Orange County Board of Commissioners 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No A ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: 1992 -97 Capital Improvement Plan ------------------------------------------------ -- DEPARTMENT - Budget -------- ` - - - - -- PUBLIC- HEARING -- YES-- X-- NO - - - - -- ATTACHMENT(S) INFORMATION CONTACT None Sally Kost, ext 2152 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To conduct a public hearing on the recommended 1992 -97 Capital Improvement Plan (CIP). BACKGROUND: At the April 6 meeting, the Board of Commissioners received a presentation from the County Manager about his recommended 1992 -97 CIP. At that time, the Board scheduled a public hearing for April 21 to receive citizen comments about the projects included in the recommended CIP. The Board may make decisions about all or a portion of the CIP projects at its May 4 meeting, with formal adoption of the plan scheduled during approval of the 1992 -93 budget in June. RECOMMENDATION(S): The Manager recommends that the Board hold the public hearing. O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21 1992 I Agenda Abstract Item # VII_ SUBJECT: REPORT - PLANNING BOARD /ECONOMIC DEVELOPMENT WORK GROUP DEPARTMENT: Planning PUBLIC HEARING: Yes S No ATTACHMENTS): INFORMATION CONTACT: 4/15/92 Status Report Planning Director X2592 PHONE NUMBERS: Hillsborough 732 -8181 Mebane 227 -2031 Durham 688 -7331 Chapel Hill 967 -9251 PURPOSE: To present a report on initiatives by the Economic Development Commission and Planning Board to achieve an economic development goal established by the Board of Commissioners. BACKGROUND: As one of its FY 1990 -91 goals, the Board of Commissioners asked that specific parcels be identified for pre- zoning in a manner consistent with the Orange County Land Use Plan. In October, 1990, the Economic Development Commission (EDC) and Planning Board (PB) adopted an agreement which included the following objectives: 1. Identify appropriate locational criteria, land use categories, and zoning designations to promote business; and 2. Develop performance standards and project size thresholds which measure the impact of land development. In December, 1990, the EDC Target Advisory Group completed a report identifying preferred locations and types of businesses for Orange County. Using construction cost data supplied by an area contractor and a spreadsheet template to evaluate the economic feasibility of development scenarios, the PB /EDC Work Group identified the preferred distribution of land uses for selected target areas. K Rather than limit itself to traditional techniques, the PB /EDC Work Group decided to evaluate other methods of controlling land use intensity. Among the techniques were those promoted by performance zoning advocates. To help the PB /EDC Work Group understand the application of the standards, the staff conducted detailed analyses of selected business sites to illustrate the relationship between development character and intensity standards. All of the work completed by the PB /EDC Work Group has led to the formulation of a more definitive goal; i.e., to develop an "economic development district" proposal with clear, acceptable performance standards and streamlined approval procedures. The concept of an economic development district is not new. The zoning district designation currently exists in the Zoning Ordinance, and the purpose of the district is "to provide locations for a wide range of low intensity industrial, institutional, office and research use with no adverse impacts beyond the space occupied by the use." such districts are normally associated with the Land Use Plan designations of "Industrial" and "Commercial - Industrial" Activity Node, and designated in close association with interstate highways. RECOMMENDATION: To receive report and offer comments and suggestions. 3 Memorandum To: orange County Board of Commissioners John Link, County Manager Geoffrey Gledhill, County Attorney From: Marvin Collins, Planning Director Ted Abernathy, Economic Development Director Subject: Status Report - Planning Board /Economic Development Work Group Initiatives Date: April 15, 1992 Copies: Mary Scearbo, Planner III, current Planning Gene Bell, Planner III, Comprehensive Planning Emily Cameron, Planner II, Current Planning David Stancil, Planner II, Comprehensive Planning Oliver DeVeaud, Economic Development specialist As one of its FY 1990 -91 goals, the Board of Commissioners asked that specific parcels be identified for pre - zoning in a manner consistent with the Orange County Land Use Plan. Since its initial adoption, the goal has been the focal point of many activities by the Planning Board and Economic Development Commission, its representatives, and respective staffs. This report summarizes the accomplishments of the two advisory boards to date and outlines steps to be taken in the future in seeking to achieve that goal. The report represents an updated version of that distributed to the Board of Commissioners in January, 1992. Background In June of 1990', representatives of the Economic Development Commission and Planning Board met to discuss ways of achieving the goal established by the Board of Commissioners. A strategy was devised whereby the Planning Board and Economic Development Commission would enter into an agreement which identified specific tasks to accomplish and a time frame for completion. Rather than work independently of each other, the two Boards and their respective staffs would work together in fulfilling the terms of the agreement. In October, 1990, the two boards met jointly, formally adopted a prepared agreement, and authorized the Chairs to sign on behalf of their respective boards. Major objectives set forth in the agreement included the following: 1. Identify and apply appropriate locational criteria, land use categories, and zoning designations to promote business; H 2. Develop performance standards and project size thresholds which measure the impact of land development; 3. Establish a cooperative planning process involving both boards; 4. Identify ways and means of streamlining the development approval processes; and 5. Establish procedures for conducting pre - development conferences with prospective business clients. In November, 1990, the Chairs and two other representatives designated by each advisory board began meeting with staff for the purpose of accomplishing the above objectives. (initially formed as the Joint Planning Committee, the group evolved over time into the Planning Board /Economic Development (PB/EDC) Work Group.) Staff prepared and distributed draft documents outlining recommended procedures for implementing cooperative planning (courtesy review) and pre- development conference objectives. Representatives of the Economic Development Commission also reported on the status of work being undertaken'by a subcommittee of the Commission, the Target Area Group, as part of carrying out the Economic Development Strategic Plan. In December, 1990, the Target Advisory Group completed its report identifying preferred locations and types of businesses for Orange County. Three areas were felt to be the most appropriate for future business development, including the following: 1. Interstate corridors; 2. In or near the town limits of municipalities; and 3. Activity nodes identified in the Land Use Plan. Interstate corridors were targeted for businesses that generate truck and employee traffic, employ many workers on multiple shifts, and /or attract many travelers. Examples of businesses suited to interstate corridors include regional headquarter operations, research facilities, distribution centers, regional shopping malls, major industries, and hotels, motels, and other service establishments. Businesses targeted for areas in or near municipalities include those that require public water and sewer services, have low truck traffic, and may have a night shift. Such businesses would also include hotels and motels, research facilities, and regional headquarters, but other uses such as light industrial and local retail establishments would be desirable as well. Activity nodes would be targeted for small, local stores, light industry, conference and training centers, research facilities, and agricultural services. Such businesses would have low truck and limited night traffic, with commuter traffic concentrated at 8:00 AM and 5:00 PM. These businesses as well as those targeted for municipal areas and interstate corridors would all have the following characteristics: 1. Are non - polluting; 2. Use little treated water; 3. Produce no hazardous material or large volumes of waste for disposal; and 4. Provide fair wages for employment of all Orange County citizens, regardless of race, education, and skill level. Perhaps the major recommendation of the Target Area Group was that interstate corridors, and, in particular, the I -40 corridor, be viewed as a valuable economic resource. While a number of specific sites were identified as having economic development potential by the Target Area Group, three interstate locations were noted in particular and subsequently selected by the PB /EDC Work Group as the focal points for its initiative. These sites include: I. The I -40 /Old NC 86 intersection; 2. The I- 85 /Buckhorn Road intersection; and 3. The I -85 /US 70 intersection. The latter two sites are presently located in activity nodes designated on the Land Use Plan. Although the I -40 /Old NC 86 intersection is not similarly designated, it has been a focal point of discussion in cooperative planning efforts by Orange County and the Town of Hillsborough. 1991 Accomplishments During the past year, the activities of the Work Group have focused on three distinct areas. These include implementation of a cooperative planning process, target area analysis., and performance standards identification. Accomplishments in each of these areas are discussed below. Coo erative Planning. In June, 1991,.both the Planning Board and Economic Development Commission adopted a resolution establishing a cooperative planning process. The process consists of two parts: pre - development conferences and cooperative planning procedures. Pre - development conferences are held by the staffs of the two advisory boards for the purpose of identifying policies, regulations, and fees applicable to new businesses. The underlying objective is to meet with prospective businesses before application is made and answer questions regarding County requirements. Cooperative planning is also known as "courtesy review" and provides an opportunity for each department to review and comment on development applications, land use plan /ordinance amendments, M and /or policy proposals before decisions are made by advisory boards and the Board of Commissioners. It is incumbent upon each department to advise its respective advisory board of proposals and solicit comments as necessary. Although the majority of such proposals flow from the Planning Department to the Economic Development Department, proposed changes to the Economic Development Strategic Plan are subject to Planning Staff and Planning Board review. Both aspects of cooperative planning have been effective since July 1, 1991. Target Area Analysis. As indicated previously, the PB /EDC Work Group selected three areas in the interstate corridors to study as potential economic development areas. The first area studied was a 246 -acre site in the northeast quadrant of the I- 85 /Buckhorn Road interchange (see Attachment 1). Using construction cost data from an area contractor and a spreadsheet template, the Economic Development Staff projected the economic feasibility of a 100 -acre business park in the quadrant (see Attachment 2). The template enabled the PB /EDC Work Group to identify a development scenario for the site which included the following distribution of land uses: Distribution 55% Manufacturing 20% Flex Space 20, Service 5% Concurrent with the preparation of an economically viable development scenario, the Planning Staff identified development constraints within the entire 246 -acre quadrant. A conceptual site plan was then prepared, illustrating how the tract could be developed to achieve the desired distribution of uses. The Planning Staff also considered the inclusion of two potential uses which has expressed interest in locating in the area. The second location to be considered by the PB /EDC Work Group involved all four quadrants of the I -40 /Old N.C. 86 interchange (see Attachment 3). Following the preparation of a development constraints map for the area. the Economic Development Staff projected the economic feasibility of a 1000 -acre business park, built in three phases, for the area (see Attachment 10). The resulting development scenario for the site included the following distribution of land uses: Distribution 102% Manufacturing 25% Flex Space 30% Office Space 20% Retail /Service 12% Public 3% The principal reason for delaying completion of the target area analysis, including the area around the I- 85 /U.S. 70 interchange (see Attachment 4), stemmed from discussions of the appropriate distribution of land.uses and the performance standards associated with each. The rationale for shifting the focus of the PB /EDC Work Group,.to these factors is explained in greater detail below. Performance standards. one objective contained in the initial agreement between the Planning Board and Economic Development Commission was the identification of performance standards and project size thresholds with which to control the intensity and thus the impact of land development. Traditionally, intensity has been controlled through the use of standards that regulate the bulk of buildings. Examples of such standards include building coverage, floor area, landscape surface, and impervious surface ratios. These standards in combination with building height limitations were the principal means of controlling bulk. Rather than limit - itself to consideration of these traditional standards, the PB /EDC Work Group decided to evaluate additional ways of controlling land use intensity. Among the techniques considered by the PB /EDC Work Group were three new standards promoted by performance zoning advocates. These standards included building volume, landscape volume, and site volume ratios, and introduced not only consideration of building height but the size of plant materials and vehicles. To help the PB /EDC Work Group understand the application of the standards, the staff suggested that three businesses be selected, representing each of the nonresidential land use categories identified in the target area analysis. The staff would then conduct a detailed analysis of each site to illustrate the relationship between development character and intensity standards. Initially, 18 sites were selected for evaluation by the PB /EDC Work Group. An additional site, a bank, has since been added to the list of "service" establishments. Each evaluation includes the preparation of a site plan rendering showing the location of buildings and landscaping, parking and loading areas, and streets and access drives. Photographs have also been taken of each site so that the PB /EDC Work Group can relate what is "on the ground" with the rendering (see Attachment 5). Related to the site analysis work, a spreadsheet template was developed to calculate land use intensity ratios for each site. The template was designed to enable calculations for single or multiple uses and is being expanded to permit calculation of other impacts, including traffic, solid waste, water consumption, sewage disposal, etc. An example of the template's use in deriving calculations for Parker - Hannifin is provided in Attachment 6. Summary sheets comparing site, land use intensity, and landscape characteristics of businesses evaluated to date are provided as Attachments 7, 8, and 9. 1992 Work_ objectives All of the work completed by the PB /EDC Work Group has led to the formulation of a more definitive goal; i.e., to develop an M "economic development district" proposal with clear, acceptable performance standards and streamlined approval procedures. The concept of an economic development district is not new. The zoning district designation currently exists in the Zoning Ordinance, and the purpose of the district is "to provide locations for a wide range of low intensity industrial, institutional, office and research use with no adverse impacts beyond.the space occupied by the use." Such districts are normally associated with•the Land Use Plan designations of "Industrial" and "Commercial - industrial" Activity Node, and designated in close association with interstate highways. Rather than use the current district provisions, the PB /EDC Work Group wishes to retain the basic concepts embodied in the district definition but focus its remaining work on the "Plan of Action" outlined in the FY 1992 -93 goal pertaining to economic development (see Attachment 11). Although the goal statement has not been adopted by the Board of Commissioners, it has been reviewed on several occasions and revised to reflect Board comment. a Attachment 1. BUCKHORN ROAD BUSINESS PARK Basic Assumptions and Cost Formulas Size of Parcel Cost Per Acre Road Costs Sewer Costs Sitework Surface Parking Parking Space Requirement Interest Rate Lease Rates: Manufacturing Warehouse Flex /Lab Service " Construction Costs Employment Density: Manufacturing Warehouse Flex /Lab Service Local Taxes Operating Costs Loan -to -Value Ratios Distribution of Buildings Distribution 55% Manufacturing 205 Flex 20% Service 5% 100 acres $30,000 7,000 ft. @ $90 ft. 8,000 ft. @ $45 ft. ($100,000 Pump Station) Manf. . 4. 65 /ft. Ware 2.16 /ft. Flex 4.50 /ft Service 6.00 /ft. $1,100 /Space 297/SF /Space - 1 space per 2 emp. 11% $3.50 /SF $1.25 /SF $7.50 /SF $15.00 /SF Varies (See Backup) (Plus 4% yr.) 1/600 SF 1/4500 SF 1/300 SF 1/200 SF .765/$100 (Plus 5% yr) .25 /SF (Plus 2 %) 75% Tenate Fit -up Allowance Distribution $5.00 Manufacturing $7.00 Lab $12.00 Service $15.00 9 Attachment 1 (Continued) 10 i I BUCKHORN ROAD BUSINESS PARK SCENARIO I Square Feet Schedule (In Thousands) Yr. Yr. Yr. Yr. Yr. Yr. Yr. Yr. Yr. Yr. 1 2 3 4 5 6 7 8 9 10 Distribution 117 50 200 0 54 117 0 171 0 0 Manufacturing 30 90 0 0 30 60 0 30 30 0 Lab /Flex 40 20 40 20 40 20 40 20 20 0 Service 20 0 30 0 0 0 20 0 0 0 207 160 270 20 124 197 60 221 50 0 m �i Q C. .-i U a••i a N y W z n RC C 6 O O w G G 5 U m [rj 1.1 OOOAA�OOOI'•y I•"I Cq v1 .•. 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O' O O Q' N W d'i F a to O a rl Ip a d y %. d a C d N ft.. i7 h Q. u) CG ►nO F a 0 O•S O O E E U tb a7 c9 N F F aJ W .. d O H V .2 0 1.1 'N C44A END cy Lij cl C. o co /V 12 7- ROCS MILL RD. w BROOKHOLLo 1537 CT z BANE 9z Z-4 0--l", m :�ELANON RD. 4 1306 S W, LEBANON RD. RD %506 1307 V 00 - E OR FOX IR Al 4 N,- • ffc. CLUB 'I LD 4fe won REGO ST. sc . 0 t 5 F ER RD 10W, E st 4 LLMM RD. 1311 REST Pmwlijliw��- `AIRY EXT. IN I DR. 1374 M Vq% cp oo flan d 85 S TURNER R. Wes-r [ST �m pjj. 1181 Z— wEsr SEN JOHNS EN r— RD, 1114 N RD) . ............ Tj /fI46 DEW ET R... OK Attachment 2 I-85/Buckhorn Road Target Area .............. . Buckhorn — — — — — — — — — — — — — - 1124 )MARTIN RE), / �r ' /.r '--- NN-1 FARM —, — �-- ` 86 57 4 13 , ' - BURKE. RD ANIt SA&WE RD. Eno CIA C. ILI Am Lk ARvFFIELD JOHNS RD 1148 ( DEWET u. EPIC VT, RD- _'Y Bus DEER tC, HILL Lu LANE 85 Wool Al N; GRAN 6 SCHOOL R 1'71 M RD- FARM RD 17 t 99 UM us ry CAMP Ilk Blackwood 1 �� 914 1 Z �� , ►•'' f 1 RD- ''USRKE is fy G j In tri r� n �a R 7 Gi 7�ON Attachment 4 L E L_ / 11600 E6ENEZER CW ~ n ( p c r T •� �^+� ��PJ /V `pj 1 � p, ` S 70 DIFRVIEW + 1 1 Target Area li E i 1iR �•� 1\ Eno rr,`OF N ■ ' p F� 5� fir• I ACT y r3' 1692 1 1 .[C A• CL . INoygw ADD G full _E D pig' •, 1 ` .! 4 CT.1 1600 s •/ •� •�EE� "i .....� r ::..: PARK LN.1 •err 2• ARI MI ^. �.......- ...yam•.. -ti.., / 6s t� 70 RD, G1 i' C' "COW CENTER '11 �AD RD, 15 ° 1570 q.; 144 RD. 1 LU MILL ON cw cm., � .�j U•S• 7='4` PREY �, �/0 A7• HAYES r -Y Ug i0 �••.. ►DOS 15 RfW OR. / ~ �• .� ~ -•— r 7jr EM E•. (0 REMF 1 DR. 1e92 /,shares RD h� S w I 1568 1 221, f i5' I r lean i /...; .. 4` EL M \ r STATIft 181 Igg9 HLrN ST 1710 -` '`:,.�:;,'`� •�`� OLD NC. Ip e ev 1721 / RIGSBEg °'qy 16 'BUMM MUS' ` RD. COU H M RID @� �.• �% l BROChp. J�J^ 7.. `qt S f�`• RD. / ?� FCC 1716 rj /s V C NOS F CC Rp i B 6 }aOPE 1 t/`j /� D. MURPHEY �b. �..� .. '' '' `. ,r \.,..J• Ln t S n EM �IikME'r: ,'r •� SGH. CT SINAI W P. A ,+•,-'�+ ' �w;s•1/ 2206 �° Elk; Attachme.ntr6-_ PERFORMANCE STANDARDS SI. --16 .. TS EVALIIATION TEMPLATE PERFSTDI0 version 11.11.91 . Planning & Inspect ion a`'Department - Orange County NC PROJECT DATA: \� Applicant Name: Parker-Hannifin Industrial Building Location: Hillsborough, NC Tax Map Reference: 4.37.C.11B PIN Reference: 9874 -44 -3697 SIC Number: 3728 Employees: .1Q5 Product or Service: Hydraulic cylinders Land Use: Enter "1" in ( ) beside each applicable land use. Enter 110" in ( ) beside those that do not apply. Light Industrial Building ( 1 ) Industrial Park ( 0 ) Warehousing /Distribution ( 0 ) Office Building ( 0 ) Office Park ( 0 ) Service Establishment ( 0 ) Business Park ( 0 ) Retail Center ( 0 ) PROPERTY DIMENSIONS: SETBACK DIMENSIONS: Width - Front (Ft): 874 Front (Ft): - Rear (Ft): 693 Side (Ft): Depth - Side (Ft): 496 Side (Ft): - Side (Ft): 721 Rear (Ft)': Area W/O Streets (SgFt): 457380 (Acres): 10.5 W /Streets (SgFt): 4.83600 (Acres): 11.1 BUILDING DIMENSIONS: Use /Structure Industrial Building Total Height Length Number (Ft) (Ft) 1 26 388 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Width Area (Ft) (SgFt) 193 74884 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74884 FLOOR AREA CHARACTERISTICS: Length Width Area Story Use Number (Ft) (Ft) (SgFt) 1 Industrial Building 1 388 193 74884 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. 0 0 Total 74884 60 153 156 227 Volume (CuFt) 1946984 0 0 0 0 0 0 0 0 Attachment 6 (Continued) PERFORMANCE STANDARDS SITE EVALUATION TEMPLATE (CONTINUED) 7 Version 11.11 -.91 150 Small Trees 19 Large Trees 26 Berms Planning & Inspections Department - Orange County NC NA ACCESSORY USES: Height Length Width Area volume Use (Ft) (Ft) (Ft) (SgFt) (CuFt) Sidewalk -- 0 -------- 551 _ ---- 6 ------ 33.06 -------- 0 Other 0 0 0 0 0 Other 0 0 0 0 0 Other 0 0 0 0 0 Other 0 0 0 0 0 Other 0 0 0 0 0 Other 0 0 0 0 0 Total ____ ------ 3306 T 0 VEHICULAR ACCESS AREAS: Height Length Width Area Volume Vehicle /Use Stalls (Ft) (Ft) (Ft) (SgFt) (CuFt) Automobiles 86 5 -------- 189 r 13932 ^T -69660 Tractor Trailer 6 14 47 18 5076 71064 Driveway /Aisles NA 5 2050 23 47150 235750 Street - Front (1/2) NA NA 874 11 9614 NA Street - Side (1/2) NA NA 0 0 0 NA Street - Rear (1/2) NA NA 0 0 0 NA Total - W /Streets 92 - - -- -- - - - - -- - - - - -- - - - - -- 75772 -- - - - - -- 376474 - W/O Streets 92 66158 376474 LANDSCAPING /SCREENING: Landscape Area - W/ Streets:329638 SgFt - W/O Streets:313032 SgFt Landscape Volume: Type Number Shrubs 1 -4 Feet 199 Shrubs 4 -6 Feet 7 Shrubs 6 -12 Feet 150 Small Trees 19 Large Trees 26 Berms NA Screening /Buffers NA Total 401 Canopy Length/ Height Spread (Ft) (Ft) 2 3 5 4 10 6 17 16 49 37 0 0 49 1620 Width Volume (Ft) (CuFt) NA 1953 NA 528 NA 47762 NA 62978 NA 1328291 0 0 65 5159700 6601212 17 Attachment 6 (Continued) PERFORMANCE STANDARDS SITE EVALUATION TEMPLATE (CONTINUED) Version 11.11.91 Planning & Inspections Department - Orange LAND USE INTENSITY MEASUREMENTS: Building Coverage Ratio [BCR]: Floor Area Ratio [FAR]: Impervious Surface Ratio [ISR]: Landscape Surface Ratio [LSR]: Building Volume Ratio [BVR]: Landscape Volume Ratio [LVR]: Site Volume Ratio [SVR]: TRAFFIC GENERATION: Land Use Light Industrial Industrial Park Warehousing Office Building Office Park Service [Convenience] Business Park Retail Center Total County NC Average Vehicle Trips .Per Weekday 0.155 0.164 Per 0.316 Per 1000 SF Per Employee GFA Acre 3.02 6.97 51.80 3.41 6.97 62.90 3.89 4.88 56.08 4.72 16.31 NA 3.50 11.40 195.57 NA 887.06 NA 4.58 12.42 159.75 NA 94.71 NA W/o W/ Streets Streets 0.164 0.155 0.164 0.155 0.316 0.318 0.684 0.682 0.508 •0.,480 1.443 1.365 0.935 0.885 Average Daily Trip Generation By Project By 18 By 1000 SF By Employee GFA Acre 317 522 544 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 317 522 544 I 9 Attachment 6 (Continued) 19 PLANT LIST PROJECT: Parker- Hannifin Industrial Building LOCATION: Hillsborough, Orange County, NC LARGE TREES: Willow Oak 12 Honey Locust 1 Southern Magnolia 8 Silver Maple 1 Red Maple 4 0 0 0 0 0 Total - Large Trees 26 SMALL TREES: Crape Myrtle 11 Bradford Pear 4 Flowering Dogwood 4 0 0 0 0 0 0 0 Total - Small Trees 19 SHRUBS/ Red Tip Photinia 125 6 -12 FEET: Chinese Holly 25 0 0 0 0 0 0 0 0 Total - Shrubs 6 -12 Feet 150 Attachment 6 (Continued) ?0 PLANT LIST (CONTINUED) PROJECT: Parker - Hannifin Industrial Building LOCATION: Hillsborough, Orange County, NC SHRUBS/ Dwarf Burford Holly 7 4 -6 FEET: 0 0 0 0 0 0 0 0 0 Total - Shrubs 4 -6 Feet 7 SHRUBS/ Dwarf Horned Holly 32 1 -4 FEET: Parsons Juniper 36 Andorra Juniper 131 0 0 0 0 0 0 0 --------------------------------------------------- Total - Shrubs 1--4 Feet 199 LANDSCAPE NOTE: PERFORMANCE NOTES: Trees Per Acre - W /Streets: W/O Streets: Shrubs Per Acre - W /Streets: - W/O Streets: % Distribution Trees - Large: - Small: % Distribution Shrubs - 1 -4 Feet: - 4 -6 Feet: -- 6 -12 Feet: 4 4 32 34 58% 42% 56% 2% 42% 7..1 COMPARISON OF SITE CHARACTERISTICS FOR SELECTED ECONOMIC DEVELOPMENT ACTIVITIES site Characteristics Lot Floor Number Vehicle Area ' Area of Trips Land Use Employees (Acres) (SgFt) Stories Generated Light Industrial CCIC Industrial Building 60 5.9 63824 1 181 N/A 0 0.0 0 0 0 Parker Hannifin 105 10.5 74884 1 317 Average 83 8.2 69354 1 249 Distribution Federal Express 60 4.2 45770 1 233 Harris Distributing 16 5.5 25160 1 62 Vietri Inc. 27 5.8 30000 1 105 Average 34 5.2 33643 1 133 Flex space Commercial Park West 0 0.0 0 0 0 Landmark Center 58 2.0 24102 1 299 Piedmont Center 80 3.7 33152 1 412 Average 69 2.9 28627 1 356 Office Space Commercial Park West 93 6.6 42723 3 439 Landmark Center 90 2.8 41238 2 425 Overlook Executive Offices 37 1.6 16936 2 175 Average 73 3.7 33632 2 346 Retail Center Cherry Street Station 62 2.8 20820 1 1972 Timberlyne. 0 0.0 0 0 0 Glenwood Square 166 5.5 54750 1 5185 Average 114 4.2 37785 1 3579 service Pantry Convenience Store 2 1.1 2240 1 1987 McDonald's Restaurant 15 3.2 5104 1 3328 Comfort Inn Motel 25 5.5 71100 4 320 Central Carolina Bank 0 0.0 0 0 0 Average 14 3.3 26148 2 1878 Attachment ttachment 8 2.2 COMPARISON OF LAND USE INTENSITY RATIOS FOR SELECTED ECONOMIC DEVELOPMENT ACTIVITIES Land Use Intensity Ratios Land Use --------------------------- �_ -------------- BCR FAR ISR LSR BVR�' LVR SVR Li ht Industrial ------------------------------------------- CCIC Industrial Building 0.248 0.248 0.630 0.370 0.689 0.400 -0.289 N/A 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Parker Hannifin 0.164 0.164 0.316 0.684 0.508 1.443 0.935 Average 0.206 0.206 0.473 0.527 0.599 0.922 0.323 Distribution Federal Express 0.253 0.253 0.716 0.284 0.743 4.075 3.332 Harris Distributing 0.106 0.106 0.411 0.589 0.414 3.193 2.779 Vietri Inc. 0.119 0.119 0.219 0.781 0.339 3.288 2.949 Average 0.159 0.159 0.449 0.551 0.499 3.519 3.020 Flex Sipace Commercial Park West 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Landmark Center 0.276 0.276 0.820 0.180 0.721 1.478 0.757 Piedmont Center 0.205 0.205 0.769 0.231 0.611 0.213 - -0.398 Average 0.241 0.241 0.795 0.206 0.666 0.846 0.180 Office Space Commercial Park West 0.050 0.149 0.404 0.596 0.344 3.311 2.967 Landmark Center 0.168 0.337 0.657 0.343 0.664 2.876 2.212 Overlook Executive Offices 0.113 0.237 0.320 0.680 0.395 4.437 4.042 Average 0.110 0.241 0.460 0.540 0.468 3.541 3.074 Retail Center , Cherry Street Station 0.170 0.170 0.592 0.408 0.499 2.094 1.595 Timberlyne 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Glenwood Square 0.231 0.231 0.669 0.331 0.867 1.179 0.312 Average 0.201 0.201 0.631 0.370 0.683 1.637 0.954 Service Pantry Convenience Store 0.048 0.048 0.595 0.405 0.346 3.176 2.830 McDonald's Restaurant 0.036 0.036 0.550 0.450 0.376 1.180 0.804 Comfort Inn Motel 0.091 0.299 0.452 0.548 0.508 2.041 1.533 Central Carolina Bank 0.000 0.000 0.000 0.000 0.000 0.000 0.000 Average 0.058 0.128 0.532 0.468 0.410 2.132 1.722 Notes: BCR - Building Coverage Ratio ----------------- - -- - -- FAR - Floor Area Ratio ISR - Impervious Surface Ratio LSR - Landscape Surface Ratio BVR - Building Volume Ratio LVR - Landscape Volume Ratio SVR - Site Volume Ratio Attachment 9 - ?3 COMPARISON OF LANDSCAPE CHARACTERISTICS OF SELECTED ECONOMIC DEVELOPMENT ACTIVITIES Percentage Plant Percentage Distribution Density Distribution of.Shrubs ------- - - - - -- of Trees -------------- —. Trees Shrubs ------ - - - - -- 6 -12 4 -6 1 -4 Per Per Land Use Large Small Feet Feet Feet Acre Acre Light Industrial CCIC Industrial Building 40% 60% 1% 13% 86% 8 147 N/A 0% 0% 0% 0% 0% 0 0 Parker Hannifin * 58% 42% 42% 2% 56% 4 32 Average 49% 51% 22% 8% 71% 6 90 Distribution Federal Express 82% 18% 55% 45% 0% 41 215 Harris Distributing * 53% 47% 3% 7% 90% 16 60 Vietri Inc. * 73% 27% 97% 0% 3% 2 19 Average 69% 31% 52% 17% 31% 20 98 Flex Space Commercial Park West 0% 0% 0$ 0% 0% 0 0 Landmark Center 45% 55% 33% 27% 40% 25 97 Piedmont Center * 2% 98% 5% 33% 62% 12 74 Average 240 77% 19% 30% 51% 19 86 Office space Commercial Park West * 82% 180 21% 50% 29% 34 58 Landmark Center 49% 51% 140 36% 50% 46 146 Overlook Executive Offices * 63% 38% 40% 19% 40% 15 125 Average 65% 36% 25% 35% 40% 32 110 Retail Center Cherry Street Station 53% 470. 9% 19% 72% 31 249 Timberlyne 0% 0% 0% 0% 0% 0 0 Glenwood Square 63% 37% 35% 19% 46% 15 62 Average 58% 42% 22% 19% 59% 23 156 Service Pantry Convenience store * 93% 7% 46% 3% 510 13 112 McDonaldrs Restaurant * 36% 640 13% 46% 41% 13 70 Comfort Inn Motel 28% 72% 18% 30% 53% 52 191 Central Carolina Bank 0% 00 0% 00 00 0 0 Average ---------------------------------------•----------------------------------- 52% 48% 26% 26% 4899, 26 124 Notes: * Site contains wooded area which is not included in calculation. Calculations are based only on landscaping added during site development. Attachment 10 24 1 I -40 /OLD NC 86 BUSINESS PARE SCHEDULE OF DEVELOPMENT BY BUILDING TYPE Phase 1 Phase 2 Phase 3 Total - TOTAL ACRES 259 --------r----- 349 -392 - - -- -1000 BUILDINGS 40 55 62 157 DISTRIBUTION ------------------------- Acres 37 29 36 102 Square Feet 323000 251800 316800 891600 Buildings 4 4 3 11 MANUFACTURING Acres 62 103 86 251 Square Feet 537000 895000 746000 2178000 Buildings 9 15 13 37 FLEX/LAB Acres 90 106 106 302 Square Feet 780000 920000 920000 2620000 Buildings 16 19 19 54 RETAIL /SERVICE Acres 25 37 57 119 Square Feet 220000 320000 500000 1040000 Buildings 4 5 11 20 OFFICE Acres 46 60 92 198 Square Feet 400000 520000 800,000 1720000 Buildings 7 10 14 31 PUBLIC Acres 0 15 15 30 Square Feet 0 130000 130000 260000 Buildings 0 2 2 4 TOTAL Acres 260 350 392 1002 Square Feet 2260000 3036800 3412800 8709600 Buildings 40 55 62 157 CUMULATIVE TOTALS Employment 5652 14231 24645 24645 Parking Requirements 2826 7116 12323 12323 Tax Base ($) 155361916 375569337 642048853 642048853 Interest Rate 11% Lease Rates: Public Attachment 10 (Continued) �. BUSINESS PARK Warehouse Basic Assumptions and Cost Formulas $7.50 /SF Service $15.00 /SF Size of Parcel $13.00 /SF 1,000 acres Cost Per Acre $35,000 Road Costs 21000 ft. @ $90 ft. Sewer Costs 5,000 ft. @ $45 ft. Flex /Lab ($100,000 Pump Station) Sitework Public 6.00 /ft. Manf. 4.65/ft. Ware. 2.16 /ft. Flex 4.50 /ft. Service 6.00 /ft. Office 6.00/ft. Surface Parking $1,100 /Space Parking Space Requirement 297 /SF /Space 1 space per 2 emp. Interest Rate 11% Lease Rates: Public $ 0 /SF Manufacturing $4.00 /SF Warehouse $2.50/SF Flex /Lab $7.50 /SF Service $15.00 /SF Office $13.00 /SF Construction Costs Varies (See Backup) (Plus 4% yr.) Employment Density:- Public 1/250 SF Manufacturing 1/600 SF Warehouse 1/4500 SF Flex /Lab 1/300 SF Service 1/200 SF Office 1/250 SF Local Taxes .765 /$100 (Plus 5% yr) (Plus Town Taxes) Operating Costs .25 /SF (Plus 2 %) Loan -to -Value Ratios 75% 25 Attachment 10 (Continued) Max F.A.R. 40% on Developed Land 50% Dedicated Open Space Tenant Fit -up Allowance Distribution $5.00 Manufacturing $7.00 Lab $12.00 Service $15.00 Office $12.00 Public $10.00 26 It I Distribution of Buildings Distribution 10% Manufacturing 25% Flex 30% Service /Retail 12% Office 20% Public 3% Max F.A.R. 40% on Developed Land 50% Dedicated Open Space Tenant Fit -up Allowance Distribution $5.00 Manufacturing $7.00 Lab $12.00 Service $15.00 Office $12.00 Public $10.00 26 It I Attachment 11 27 Revised 3/19/92 ECONOMIC DEVELOPMENT GOAL - COMPLETE PREPARATION OF AN "ECONOMIC DEVELOPMENT DISTRICT" PROPOSAL OBJECTIVE As one of its FY 1990 -91 goals, the Board of Commissioners asked that specific parcels be identified for pre- zoning in a manner consistent with the Orange County Land Use Plan. In October, 1990, the Economic Development Commission (EDC) and Planning Board (PB) adopted an agreement which included the following objectives: 1. Identify appropriate locational criteria, land use categories, and zoning designations to promote business; and 2. Develop performance standards and project size thresholds which measure the impact of land development. In December, 1990, the EDC Target Advisory Group completed a report identifying preferred locations and types of businesses for Orange County. Using construction cost data supplied by an area contractor and a spreadsheet template to evaluate the economic feasibility of development scenarios, the PB /EDC Work Group identified the preferred distribution of land uses for selected target areas. Rather than limit itself to traditional techniques, the PB /EDC Work Group decided to evaluate other methods of controlling land use intensity. Among the techniques were those promoted by performance zoning advocates. To help the PB /EDC Work Group understand the application of the standards, the staff conducted detailed analyses of selected business sites to illustrate the relationship between development character and intensity standards. All of the work completed by the PB /EDC Work Group has led to the formulation of a more definitive goal; i.e., to develop an "economic development district" proposal with clear, acceptable performance standards and streamlined approval procedures. The concept of an economic development district is not new. The zoning district designation currently exists in the Zoning Ordinance, and the purpose of the district is "to provide locations for a wide range of low intensity industrial, institutional, office and research use with no adverse impacts beyond the space occupied by the use." Such districts are normally associated with the Land Use Plan designations of "Industrial" and "Commercial- Industrial" Activity Node, and designated in close association with interstate highways. Attachment 11 (Continued) 28 I PLAN OF ACTION ,1 Rather than use the current district provisions, the PB /EDC Work Group wishes to retain the basic concepts embodied in the district definition but focus its remaining work on the following: A. Identify specific locations for February, 1992 - economic development districts, April, 1992 including the type and distribution of land uses associated with each site. This activity will involve: 1. Identification of development constraints for the I- 85/U.S.70 interchange area; 2. Preparation of economic feasibility calculations for the I- 85/U.S.70 and I -40 /Old N.C. 86 interchange areas; 3. Identification of appropriate distribution of land uses for the I- 85/U.S.70 interchange area; and 4. Preparation of schematic land use and thoroughfare plans to guide development within the districts. B. Interim report to the Board of Commissioners, April, 1992 including Board comment on items C and D below. C. Develop performance standards and design May, 1992 - guidelines for each nonresidential use June, 1992 category associated with specific economic development districts. This activity will involve: I. Completion of site evaluation display boards and calculation of land use intensity levels for seven remaining businesses; and 2. Identification of desired intensity levels, performance standards, and design guidelines for each land use type. D. Identify approval procedures and June, 1992 - implementation strategies for development July, 1992 projects in economic development districts, including, but not limited to,. the following: 1. Zoning of target areas as "economic development districts" by Orange County, following development of locational Attachment 11 (Continued) 29 policies, performance standards, and design guidelines; 2. Approval of development applications by staff, provided project complies with approved policies, standards, and guidelines; 3. Approval of development applications by Planning Board and Board of Commissioners if project does not comply; 4. Provisions for expansion of economic development districts and modification of approved applications; and 5. Mechanisms for infrastructure provision, including, but not limited to, service district, impact fee, and water /sewer extension policies. D. Present proposals at public hearing August, 1992 E. Planning Board /EDC recommendation September, 1992 F. Board of Commissioners decision October., 1992 THEEDC.WPS OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 Action Agenda Item # Vff SUBJECT: REPORT ON ENO DRIVE (DURHAM NORTHWEST & NORTHEAST LOOP) CORRIDOR STUDY DEPARTMENT: PLANNING PUBLIC HEARING Yes —X —No ATTACHMENT(S): INFORMATION CONTACT: Gene Bell Ext. 2589 TELEPHONE NUMBERS; Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To receive a report from NCDOT and the engineering firm of H.W. Lochner, Inc. on the Eno Drive Corridor Study. BACKGROUND: At the March 24 Commissioner's meeting, Planning staff reported briefly on the status of the Eno Drive Corridor Study. After reviewing the two corridors under consideration in Orange County, the Board instructed staff to prepare a letter detailing Board concerns on the westernmost corridor. This letter was delivered to DOT representatives at a citizens informational workshop held in Durham on March 31. Staff was also instructed to schedule a presentation by NCDOT and the engineering firm assisting them in the study for the Board's second meeting in April. Cindy Sharer, P.E., DOT Project Coordinator, and representatives of H.W. Lochner, Inc. will be present to give a presentation to the Board and to respond to questions and comments. RECOMMENDATION: Receive as information. DK9 :LOOP4- 21.DOC 1 OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 Action Agenda item # SUBJECT: WIDENING NC 86 (AIRPORT ROAD) FROM HOMESTEAD ROAD TO I -40 DEPARTMENT: PLANNING PUBLIC HEARING Yes _x —No ATTACHMENT(S): - 3 -13 -92 Memo - 4 -8 -92 Memo INFORMATION CONTACT: Gene Bell to Chrys Baggett Ext. 2589 from Warren Faircloth TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To solicit Board comments on the environmental impacts of widening of NC 86 (Airport Road) from Homestead Road to I -40. BACKGROUND: Attached is a request from the N.C. State Clearinghouse concerning the proposed widening of NC 86 (Airport Road) from Homestead Road to I -40. NCDOT is requesting, through the State Clearinghouse, information which would be helpful, in identifying potential environmental impacts. While the memo lists April 15 as the cut -off date for comments, Christa Atkins informed staff by phone that comments will be accepted through the end of April. The memo has been circulated among Orange County staff and will be considered by the Planning Board at their long -range meeting on April 14, 1992. Copies have also been sent to the Planning Board's Transportation Advisory subcommittee (TAS). The only comment received thus far is the attached memo from Warren Faircloth, Orange County Erosion Control Supervisor. Other comments received before meeting time on April 21 will be delivered to the meeting for distribution. RECOMMENDATION: As the Board decides. DK9:86WIDNCC.DOC I JAMES G. MARTIN GOVERNOR THOMAS J, HARRELSON SECRETARY STAIZ ;I STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION P.O. BOX 25201 RALEIGH 27611 -5201 March 13, 1992 MEMORANDUM TO: Mrs. Chrys Baggett, Director State Clearinghouse Dept. of Administration FROM: L. J. Ward, P. E., Manager J-4�� 'Planning and Environmental Branch - -.-2 DIVISION OF HIGHWAYS WILLIAM G. MARLEY, JR., P.E. STATE HIGHWAY ADMINISTRATOR SUBJECT: Chapel Hill, proposed widening of NC 86 from SR 1777 (Homestead Road) to I -40, Orange County, F. A. Project #STP-000S(1), State Project #8.1501001, TIP Project U -2302 The - Planning and Environmental Branch of the Division of Highways has begun studying the proposed improvements to widen NC 86 to a multilane facility. The project is included in the 1992 -1998 North Carolina Trans- portation Improvement Program and is scheduled for right of way in fiscal year 1993 and construction in fiscal year 1995. The proposed project is located on NC 86 from Homestead Road (SR 1777) to Interstate 40 in Chapel Hill. It is proposed to widen this section to a multilane facility.. Alternatives currently being studied are a 5 -lane curb and gutter section, -a 4 -lane divided section with a 24 -foot grass median, and a 4 -lane divided section with a grass median varying from 24 feet to 60 feet. All alternatives have an additional two feet added to the outside lanes to provide for bicycle travel. We would appreciate any information you might have that would be helpful in evaluating potential environmental impacts of the project. If applicable, please identify any permits or approvals which may be required by your agency. Your comments will be used in the preparation of a document evaluating environmental impacts of the project. It is desirable that your agency respond by April 15, 1992 so that your comments can be used in the preparation of this document. If you have any questions concerning the project, please contact Christa Atkins, Project Planning Engineer, of this Branch at (919) 733 -7842. LJW /plr Attachment ij nl Li i IC 6 Y 86 Caldwell 12 1 57 Cedar Schley Gro► y i IMeban! - F•.e r d Ellan ar �� I dl beroy ORA1 _ r I n rrbo I aha I Vnilney •e ^nv..� I ' irrnvr.ulu 3 `•� 122! (HOMESTEAD ROAD) TO 1 -40 ORANGE COUNTY U -2302 y r,.0 - ..r 4 MEMORANDUM TO: Gene Bell, Comprehensive Planning FROM: Warren Faircloth, Erosion Control Supervisor StBJECT: Widening of NC 86 (Airport Road); Intergovernmental Review DATE: April 8, 1992 DOT should be reminded that there is a critical area below this project that should be addressed in the planning, design, and right --of -way acquisition. Lake Ellen is a pond downstream that is subject to sediment damage during construction. The pond has.been damaged in the past by other public construction projects and failing septic systems in a mobile home park. Because of this, the efforts have been made to correct the damage and the resi- dents are very aware of and sensitive to construction upstream that could cause additional damage. DOT should recognize the potential for sediment damage during construction to both the stream and pond and design the erosion control plan before the right -of -way and construction easements are obtained. Otherwise, they may not get the required space for the sediment- trapping devices necessary to retain sediment from construction. #8 48 -92 -B Post Office Boa 8181 Carrbom /Chapel Hill 968 -4501 Durham 688 -7331 Hillsborough 732 -8181 Mebane 227 -2031 FAX 919- 644-3002 Extension 2586 01 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V11- ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Municipal Recreation and Library Support DEPARTMENT County Manager PUBLIC HEARING YES- NO X- - ATTACHMENT(S) INFORMATION CONTACT - Report County Manager, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688-7331 ------------------------------------------ ---------------------- PURPOSE: To provide a report to the Board concerning County financial support for municipal recreation and library programs. BACKGROUND: Each year, the orange County Board of Commissioners has appropriated certain funds for the recreation programs of Chapel Hill, Carrboro, and Mebane, and to the Chapel Hill and Mebane libraries. These funds are intended to support operation of municipal programs that are used by residents of the unincorporated portions of Orange County on the same basis as by municipal residents. The attached report provides additional background on County support of municipal recreation and library programs and identifies a number of issues that should be addressed as the Board of Commissioners considers funding for these programs during 1992 -93 budget deliberations in June. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only at this time. MEMORANDIIM TO: Orange County Board of Commissioners FROM: John Link, County Manager DATE: April 15, 1992 RE: Municipal Recreation and Library Support As you know, Orange County has traditionally provided certain levels of funding in each annual operating budget to support municipal recreation and library programs. As a result, residents of the unincorporated portions of orange County are entitled to use or participate in these programs on the same basis as municipal residents. During each of the last three fiscal years (FY 89 -90, FY 90 -91, and FY 91 -92), Orange County has provided the following funding to each program: Chapel Hill Library $142,834 Chapel Hill Recreation 67,144 Carrboro Recreation 28,776 Mebane Library 653 Mebane Recreation 5,450 Periodically, questions have been raised about whether these payments are equitable to taxpayers in both the municipal and unincorporated areas. As the Board affirmed at its last meeting, the tax equity question is extremely complex. In my recent discussions with the town managers, we have agreed that the equity issue must be viewed wholistically. Any examination of the County's program of support for municipal recreation and library programs should be conducted in the broader context of the entire range of County and municipal services. In view of the current budget constraints under which all the local governments are operating, I have indicated to the town managers that I plan to recommend no changes to the level of County support for each of these programs in the 1992 -93 budget. Please let me know if you have any comments or questions on this subject. MB000415 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V-r7-E ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: School Impact Fee Implementation - Interim Report DEPARTMENT County Manager /Planning PUBLIC HEARING YES NO X ATTACHMENT(S) INFORMATION CONTACT Report Rod Visser, ext 2300 Marvin Collins, ext 2585 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To provide a report to the Board concerning the status of plans for implementation of a set of school impact fees that will become effective July 1, 1992. BACKGROUND: One of the Commissioners' adopted goals for 1992 -93 is the implementation of a set of school impact fees to assist in financing construction of new school facilities necessitated by growth in Orange County. Staff have been working toward this goal throughout 1991 -92, with the Planning Director having presented a draft technical report to the Board of Commissioners in January 1992. During the past month, staff have held discussions with representatives of a number of organizations (municipal and school staffs, Chambers of Commerce, Board of Realtors, Homebuilders Association, Orange Community Housing) to solicit opinion with a view towards building consensus about an appropriate program of school impact fees. County staff members are also scheduled to make brief presentations on the impact fee technical report to each municipal board during the month of April. The attached staff report provides a synopsis of points of concern about impact fees that have been raised by various parties that have reviewed the draft technical report. A number of updates to the original report are also included for review and discussion. Staff will be available to respond to Commissioners' questions on impact fee calculations. Following a public hearing and any necessary additional meetings with organizations directly interested in school impact fees, staff will be prepared to bring a set of recommendations on impact fees to the Board at the May 19 meeting. Commissioners may decide at that time, or sometime during 1992 -93 budget deliberations in June, to establish the school impact fee schedule to become effective July 1, 1992. 2 RECOMMENDATION(8): The Manager recommends that the Board receive the report as information, provide staff with any pertinent comments or direction, and set a public hearing for May 4, 1992, to receive citizen comment about school impact fees. 3 INTERIM REPORT TO: range County Board of Commissioners FROM: od Visser, Assistant County Manager DATE: April 16, 1992 RE: School Impact Fee Implementation During joint meetings in January, the orange County Board of Commissioners, the Chapel Hill - Carrboro Board of Education, and the orange County Board of Education reached agreement on a $55 million proposal for school capital improvements. This package included $15 million each for new Chapel Hill - Carrboro and Orange County middle schools, $23 million -for a new, jointly planned high school in the Chapel Hill- Carrboro district, and $2 million towards technology improvements in the Orange County Schools. Of this total, $52 million would be funded through bonds to be submitted for voter approval in a November 1992 referendum. The other $3 million would come from school impact fees to be dedicated towards $1 million of the construction costs of each of the three new schools included in the bond package. It is important to note that the impact fees for the two school systems would be dedicated to "brick and mortar" projects that increase school capacity, rather than for renovations or to raise existing facility standards. Also in January, Planning Director Marvin Collins presented a comprehensive draft technical report on school impact fees. This was an important step towards meeting the Board's adopted goal for 1992 -93 of implementing an appropriate set of school impact fees effective July 1, 1992. A detailed explanation of the methodology for calculating impact fees, with supporting data, is included in the draft technical report. Tables 24 and 25 from that report (Attachments 1A and 1B) reflect the amounts of impact fee revenue that could be generated during the next six years, if new housing increased at projected annual growth rates and fees were set at the maximum level. For Chapel Hill- Carrboro, impact fee revenue could amount to $13.2 million, and for orange County Schools, to $8.8 million. The crucial decision facing the Board is at what level should impact fees be set? This question was the main focus in preliminary discussions in early April between members of the County staff and representatives of school and municipal staffs, the Chambers of Commerce, the Homebuilders Association, the Board of Realtors, and Orange Community Housing Corporation. 4 Not surprisingly, there are widely divergent views about impact fees among the organizational representatives we have spoken with. Some of the key points that have been raised during our discussions are listed below. All of the representatives who reviewed the draft technical report were favorably impressed with it and are'satisfied with the methodology used. While the development community is not in favor of impact fees, there was consensus about the importance to the community of good schools and general acknowledgement that impact fees may need to be considered as one element of the funding plan for those schools. Discussion focused on ways to minimize the potential adverse impacts on residential development by keeping the fees as low as possible and making payment of the fees as easy as possible. Suggestions were made that the fee be assessed late in the process, perhaps at the point of issuance of the Certificate of Occupancy, to limit the need for builders to finance the cost of the fees. Town representatives, on the other hand, suggested collecting the fee upfront, at issuance of building permits, as a better approach. The schools' perspective is that the capital needs are well documented, so it would be desirable to generate as much revenue as possible through impact fees, while recognizing the existence of other considerations. In view of those considerations, such as sensitivity to affordable housing concerns and the potential deterrent to additional residential development that could be created by excessive school impact fees, it may be that the appropriate impact fee for single family residences should fall in the range of $500 - $1,000. Our preliminary discussions with municipal staff and development community representatives suggest that higher fees would not be advisable. As opposed to charging the maximum calculated impact fees, or some percentage thereof, another approach to setting impact fees would be to determine the amount of funding that should be generated by impact fees, and based on projected growth rates, to set fees accordingly. In Attachments 2A and 2B, Tables 24 and 25 have been revised to determine the necessary set of impact fees that would be required to generate $2 million for Chapel Hill- Carrboro and $1 million for Orange County Schools (in accordance with the proposed bond package). Under this scenario, the impact fee for a new single - family home in the CHCCS district would be $512, and in the OCS district, $363. Attachments 3A and 3B reflect a similar scenario, wherein $1 million in impact fees would be required for each of the new elementary schools needed in CHCCS and OCS later during the 1992 -1998 planning period. with a total of $3 million in impact fees necessary for CHCCS, the required single - family impact fee in CHCCS district would be $768. A total of $2 million in this scenario would be needed for OCS, with the required OCS district impact fees for new single- family residences at $727. 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D w 0) I I I 7y l E 14 10 o r l I w l E I to 41 01a-+E roviJ z 0 1 I w l I W •r1 m •,i O C � 1 I W 1 S 1 1 I O C 0 7C O C C, �J9001.l 0 0I 1 1 1 1 ); 07D I E I •rl 1 .y .0 01 'O jJ r•I I r I I U I to I rn rt C ri ra C N SJ In •rl 1 ro 1 99 I O I C�3�C6fD -+ro —A 1 4J 1 W 1 O 1 •rl O O 13, 0 1 0 1 1 .•1 O9 I M V► 1 1 rl W I � I 1 I a M 1 n 1 b 01 I Ot 1 I 1 W. rq i n 1 N 1 M I vt 1 Vr 1 I 1 In in 1 In I 10 H 1 a I Ln 111 1 1•1 1 ri ri i m' Vr a I Ln I i M M M U1 111 O � O H N W O m In v ei vl• n H V) O N n In v n ri 1 V1 t0 yr I I rn a n H v O rt N Vr U-1 M I N I � I I r�l I al I M I u} I M W %o I N I N I N I V!• I 101 1 In I I m I I O 1 I M I r I CO 11 I rf 1 I 171 1 1 N 1 Vl 1 1 � 1 1 1 1 1 1 I arni i II C I I 1 I 0) m 1 It f Ln 0) M N 1 O R'..•i I M � N O � I a I tD r1 NY rl 111 1 6 (1) Gam„ 1 m M .a 01 n 1 0 a 1 m V). O 1 6 IadM iVJ- vri yr LL O I I H N I I 01 1 I rl d1 I 1 ro r+ 1 I 41 1 t O >4 1 I E+ W I 1 rd M I 1 1 0) 01 N I 1 U U •rl 1 I 1J +1 01 X 4J A I S7, ri -C tV 1 �i � �•vx o � E 1 to +; m +; E rd a +) a l I w -4 m -,4 a r x l � I I C a C a o 01 r: 10 D a a X +J rz a 0) 1 •r1 1 r•1 = CIO +J r-1 1 ri m 1 C+ r9 r rl rl C N )a to •rl I to a I c 31 0-0�wD I O x l to E O 4 = I E 10 i .•1 O9 I M V► 1 1 rl W I � I 1 I a M 1 n 1 b 01 I Ot 1 I 1 W. rq i n 1 N 1 M I vt 1 Vr 1 I 1 In in 1 In I 10 H 1 a I Ln 111 1 1•1 1 ri ri i m' Vr a I Ln I i M M M U1 111 O � O H N W O m In v ei vl• n H V) O N n In v n ri 1 V1 t0 yr I I rn a n H v O rt N Vr U-1 M I N I � I I r�l I al I M I u} I M W %o I N I N I N I V!• I 101 1 In I I m I I O 1 I M I r I CO 11 I rf 1 I 171 1 1 N 1 Vl 1 1 � 1 1 1 1 1 1 I arni i II C I I 1 I 0) m 1 It f Ln 0) M N 1 O R'..•i I M � N O � I a I tD r1 NY rl 111 1 6 (1) Gam„ 1 m M .a 01 n 1 0 a 1 m V). O 1 6 IadM iVJ- vri yr LL O I I H N I I 01 1 I rl d1 I 1 ro r+ 1 I 41 1 t O >4 1 I E+ W I 1 rd M I 1 1 0) 01 N I 1 U U •rl 1 I 1J +1 01 X 4J A I S7, ri -C tV 1 �i � �•vx o � E 1 to +; m +; E rd a +) a l I w -4 m -,4 a r x l � I I C a C a o 01 r: 10 D a a X +J rz a 0) 1 •r1 1 r•1 = CIO +J r-1 1 ri m 1 C+ r9 r rl rl C N )a to •rl I to a I c 31 0-0�wD I O x l to E O 4 = I E 10 i 10 i ORANGE COUNTY; BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: A ril 21 1992 SUBJECT: Report: Eno River DEPARTMENT: PLANNING ATTACHMENT(S): Recap of EMC Watershed Actions Memo on Eno watershed classification Map of the Upper /Middle Eno Draft joint letter of request (To be distributed) October 22, 1992 BOCC Resolution Action Agenda Item # VME Watershed Classifications PUBLIC HEARING: YES _X NO INFORMATION CONTACT: Dave Stancil, Extension 2590 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Durham - 688 -7331 Mebane - 227 -2031 PURPOSE: To report on a request by staff of the V. C. Division of Environmental Management concerning classificationsfor the Upper /Middle Eno watersheds. BACKGROUND: On October 22, 1991, the Board of Commissioners adopted a resolution supporting certain watershed classifications and standards as part of a statewide public hearing process cosnducted by the Environmental Management Commission (EMC). However, on February 13, 1992, the EMC adopted minimum rules and standards that were substantially different than those evaluated in October. In general, the rules doubled the minimum acceptable density in all watersheds, allowed for greater impervious surface coverage, and reduced the amount of non - residential development permitted without petition to the EMC. In effect, what were WS -III rules on October 22, 1991 are now WS -II rules under the February 13, 1992 version. The EMC is no longer receiving comment on either the rules or classifications for watersheds. DEM (staff to the EMC) will make public its recommended classifications in early May. The EMC is scheduled to consider these classifications on May 14, with action to occur no later than July 1. While the EMC is not considering further comment, DEM is preparing its recommended classifications using data gathered in January 1991 and local government requests from Fall 1991. 2 In early - April, DEM staff contacted County staff to ascertain if a mutually - acceptable classification could be reached between Hillsborough and Orange County for the Eno River watersheds upstream of Hillsborough. DEM is exploring this possibility because Hillsborough did not submit comment to the EMC on the watershed, and because the rules have changed since County consideration occurred in Fall 1991. DEM would like to receive joint comment from Town /County staff. No other watersheds which could qualify for a higher classification have the potential for joint classifications. In October, the County requested that the upstream Eno be broken into two basins based on present and future land use patterns: the Upper Eno (watershed sub - basins north of US 70 /Southern Railway, including Lake Orange, Corporation Lake and the planned West Fork Eno reservoir), and the Middle Eno (Seven -Mile Creek and Lake Ben Johnson sub- - basins along I -85). A classification of WS -II was requested for the Upper Eno, and WS -III for the Middle Eno. County staff has evaluated all of the upstream Eno against the new rules and determined that both Upper and Middle Eno combined could qualify as a WS- II watershed. In addition, such a change to a higher classification for the Middle Eno area would not hamper economic development potential. On April 13, the Planning Board /EDC Work Group endorsed combining the watersheds and requesting WS -II classification. The Planning Board concurred with this finding at its April 14 meeting. Town officials and Hillsborough water resources advisor John Hartwell have indicated they are receptive to the possibility. A meeting between County and Town staff is to be held on April 21 regarding a joint letter of request for the County Manager /Town Manager. Although the request is from Town and County Managers to DEM staff), Board authorization is requested, since the Board adopted a resolution in October 1991. RECOIMNDATION:The Administration recommends that the Board authorize the Manager to sign the joint letter of request, to be sent to DEM staff for use in preparing recommended watershed classifications. In order to meet DEM's deadline of April 24, authorization is needed at this meeting. v ft RECAP OF STATE WATER SUPPLY WATERSHED PLANNING In September 1991, the Planning Board adopted public hearing comments regarding recommended classifications for 11 water supply watersheds within county jurisdiction identified in the State's Water Supply Watershed Protection Act (1989). This legislation requires each local government in the state to protect water supply watersheds, at a minimum, to the level of new standards adopted by the Environmental Management Commission (EMC). Since September, significant changes have occurred to both the standards for watershed classification and the timeline for local submittal of watershed protection plans to the state Environmental Management Commission (EMC) . An appeal of these changes are pending before the EMC. In the meantime, however, local governments must begin making plans to adopt and submit watershed protection plans by the appropriate deadline. The EMC is likewise moving ahead with this effort, adopting final watershed classifications (based on the new rules) on May 14. The recommended classifications by Division of Environmental Management staff should be released in early May. No further comments by local governments are being accepted on watershed classification requests, with one important local exception - the Eno watershed upstream of Hillsborough. The potential for new comment at staff level exists for three reasons: 1. The Eno River watershed upstream of Hillsborough is unique in that it contains six potential water supplies. F 2. While the County requested WS -II for the "Upper Eno and WS -III for the "Middle Eno ", the Town of Hillsborough did not comment on this part of the Eno basin. 3. The changes in the watershed rules adopted in February 1992 allow the entire Eno upstream of Lake Ben Johnson to now qualify as a WS -II class watershed. Discussions are currently underway between Town and County administrations on pursuing the higher WS -II classification. If pursued, the matter will be referred to the Board of Commissioners to authorize the County Manager to request that DEM place a different classification than previously requested. Town and County agreement is needed for this request to be considered by DEM. 3 4 ORANGE COUNTY PLANNING DEPARTMENT MEMORANDUM TO: MARVIN COLLINS Planning Director FROM: DAVE STANCIL DS Planner II- Comprehensive DATE: APRIL 13, 1992 SUBJECT: UPPER /MIDDLE ENO WATERSHED CLASSIFICATION Orange County and the Town of Hillsborough have a brief window of opportunity to request that the Division of Environmental Management (DEM) recommend a higher water supply classification for the Upper Eno /Middle Eno watersheds. In order to request a change, both County and Town administrations need to convey this wish to DEM staff by April 30. No further correspondence between elected boards and the Environmental Management Commission (EMC) is being received at this time, but DEM is interested in County /Town input for their staff recommendations to be sent to the EMC in early -May. Background On May 13, the Environmental Management Commission is scheduled to adopt classifications for all water supply watersheds in the state, as required in the Water SuRRlv Watershed Protection Act of 1989. These classifications will be based on minimum rules and standards adopted by the EMC in February 1992 after much debate and change. The set of rules adopted in February 1992 are substantially different than those Orange County commented on in October 1991. To recap County action, the County Commissioners recognized in October 1991 correspondence that ttLe numerous sub - basins of the Eno River upstream of Hillsborough had different characteristics /land uses. The BOCC therefore recommended that the Eno watersheds north and west of Hillsborough be grouped into two categories: 1) The Upper Eno (including Lake Orange, the proposed West Fork of the Eno reservoir, Corporation Lake/ Corporation Lake expansion, and the proposed Eno (north of McGowan Creek) reservoir); and 2) The Middle Eno (including the proposed Seven -Mile Creek reservoir and other areas draining only into Lake Ben Johnson). The Commissioners' resolution requested the classifications of WS- II (predominantly undeveloped/ highest quality) for the sparsely- - developed Upper Eno, and WS -III (moderately developed) for the Middle Eno because of non - residential development/ interstate spill considerations. The Town of Hillsborough did not request a classification for these watersheds, principally because they were in County jurisdiction. With the substantial change in minimum rules from February 1992, what formerly were WS -III standards are now largely under the umbrella of WS -II standards. Since the County had requested split classifications, and the Town had not expressed an interest in the matter, DEM staff contacted our office in late -March to determine if a) the County /Town wished to amend their previous recommendation, and b) the County /Town were in agreement on such an amendment. Evaluation of WS-II-Potential My analysis of the minimum rules shows that if the Upper and Middle Eno watersheds were combined into a "Eno, Upstream of Hillsborough" definition, the area would now qualify as a WS -II watershed. The new rules require a 1/2 -mile critical area of 2 -acre lots around existing and potential water supplies, with one -acre lots in the remainder of the watershed. In addition, up to 5% of the watershed can be exempted for non -- residential purposes, with smaller lots and. 70% impervious coverage if stormwater control measures for a one -inch storm are instituted. In the "Upper Eno" (10 -1991 version), the 5% cap is not an issue, since the Cedar Grove node, portions of two small neighborhood nodes, and a small portion of the village of Efland are the only planned centers for non - residential development. Even if these areas were to build out (which could not occur under zoning guidelines) , the total area would be less than 3% of the watershed. But, in the "Middle Eno" (10- 1991), the Cheeks Commercial - Industrial node (built out) comprises 17% of the "Middle Eno ". However, if the two categories are combined as mentioned above, the non - residential areas comprise only 4.7% of the total watersheds - coming in under the 5% cap. (Note: The 5% cap can be expanded to 10% of the watershed with EMC approval). Other minimum rules for a WS -II watershed could be met within this combined watershed. The chairman of the Transportation Advisory Subcommittee has expressed an opinion that WS -II for Seven -Mile Creek will aid in getting spill control measures implemented by DOT during upcoming interstate widening. Such a classification would also be consistent with previous BOCC action on protection of Seven -Mile Creek, and provide the highest classification available under the state minimums for all potential water supplies. However, consideration must also be given to the potential impact of a future Eno Watershed Study, as well as limitations on expansion of non - residential nodes in the watershed areas. 5 6 WATER SUPPLY WATERSHED RULES - FEBRUARY 13, 1992 COMPARISON OF WS -II AND WS -III CLASSIFICATIONS STANDARDS COMMON TO BOTH CLASSES Critical area of 1/2 -mile around reservoirs /water sources. Non - residential development limited to 5% of total watershed (70% impervious surfaces in this area). Clustering is allowed in all areas. Sewer lines are allowed in all areas. No new landfills allowed in critical areas. No new discharging landfills in remainder of watershed. CLASS WS -II Two -acre lots within critical areas. Maximum of 6% impervious surfaces without stormwater controls of 1" storm. One -acre lots in remainder of watershed. Maximum of 12% impervious surfaces without stormwater controls of 1" storm. CLASS WS -III One -acre lots within critical area. Maximum of 1.2% impervious surfaces without stormwater controls of 1" storm. One -half acre lots in remainder of watershed. Maximum of 24% impervious surfaces without stormwater controls of 1" storm. OP 1 Carr c � apes / � eAPm>E Im / 7J ESac /n r Cedar ` ...,.,,-s s I V Grove q 7J� o I - .:..mlti.�' s � � / 4v \I �\ 1 �•tr ' , e�reL.r1 � i N - ` - B _S � I � ` � •^ wua SRO q E 5M Hand . ue• s s' ' Y _ I e.,r •Er 6- E, E CR-EK OP)-� - x T- -.._. �~ .. -.- \ � µ r+]L`45 f • 1 tl/ V 1 � 1j a .v ;`� ° r, ,YII r� n N w � / (1 -22- ENO WATERSHEDS ORANGE COUNTY COMMISSIONERS 8 ia P.O. Box 8181 HILLSBOROUGH, N,C. Moses Garet', Jr. 27278 Alice M. Gordon 732 -6181 Stephen H. Halkiotis 968 -4501 Verla I. Insko 668 -7331 Don Willhoit 227.2031 October 22, 1991 644.3004 (Fax) Charles L. Baker, Chairman N.C. Environmental Management Commission PO Box 29535 Raleigh, NC 27626 -0535 RE: ORANGE COUNTY POSITION STATEMENT: STATE WATER SUPPLY WATERSHED CLASSIFICATIONS AND STANDARDS Over the past nine months, Orange County staff, advisory boards and elected boards have been analyzing the adopted State rules for protecting water supply watersheds in North Carolina. Substantial data has been collected and reported, and thorough staff report of watershed standards and implications has been presented. As per tradition, Orange County held its own public hearing to receive citizen comment on this matter of August 26, 1991. This and further deliberation by the County's boards have been utilized to prepare this position paper to be received as the official comment of Orange County on the EMC's public hearing process closing Otober 31, 1991. Orange County contains part or all of 11 water supply watersheds, more than any other county in the state. As such, careful thought and deliberation has gone into the implications of these statewide minimums. This document contains requests and comments of two types. First are specific requests for changes in the preliminary classification for three of the County's watersheds. Second, a number of comments and requests regarding the language and intent of the rules and standards are also provided. Orange County commends both the Environmental Management Commission and the North Carolina Division of Environmental Management in its diligence and hard work on this complex program. The concept of statewide watershed protection minimums represents, in our opinion, a positive step for protection of our vital water resources. Orange County has been a leader in local governments in North Carolina in watershed protection. Chronic water supply shortages in this County during the 1960's and 1970's spotlighted attention on water resources at an early date, and the creation of a Protected Watershed and Water Quality Critical Area zoning district was among the first efforts of this type in the state. YOU COUNT IN ORANGE COUNTY ! Q I In this vein, Orange County offers its requests and comments on the adopted State rules and preliminary watershed classifications as follows: Recommended Water _Supply Watershed Classifications Back Creek Watershed: orange County requests a change in classification to WS -3 from the proposed WS -2. The WS -3 classification is consistent with protection measures being requested by other jurisdictions, including those using water from this supply. Cane Creek watershed: Orange County agrees with the classification of WS -2 Flat River: Orange County agrees with the classification of WS--2 Haw Creek.: Orange County agrees with the classification of WS -2 Haw River: Orange County agrees with the classification of WS -4 South Hyco Creek: orange County recommends change in classification to WS -3 from WS -2. The WS-3 classification is more consistent with classifications requested by other jurisdictions, including those using this water supply. Jordan Lake: Orange County agrees with the classification of WS -4. Little River: Orange County agrees with the classification of WS -2. University Lake: orange County agrees with the (Morgan Creek) classification of WS -2, and further recommends designation of this watershed as a CRITICAL WATERSHED (CW). Eno River Basin: Orange County requests that this basin be separated into three sub - basins, consistent with long - adopted local actions and policies regarding water supplies in this basin. The first sub- basin, the "Upper Eno ", lies upstream of Corporation Lake (intake point 105.0). Orange County recommends that this sub -basin be upgraded to WS -2 9 10 V. to reflect its very low density pattern of development and the existence of one current water supply and two potential supplies. The "Middle Eno" sub -basin lies between Lake Ben Johnson (intake point 103.0) and Corporation Lake. This sub -basin includes the proposed Seven -Mile Creek reservoir. Orange County recommends that this sub - basin be classified WS -3 to reflect its land use pattern. Future land uses in this basin should not affect this sub - basin's Potential for meeting WS -3 standards. For the "Lower Eno" basin (from Lake Ben Johnson through Hillsborough into Durham, Orange County recommends that the Eno emergency intake in Durham be protected as with a modified WS -3 classification. The county finds the WS -3 classification to be most appropriate for this watershed. However, since the water source to be protected is a river intake, Orange County proposes that the WS -3 standards be applied to a 10 -mile protected area (as in WS -4 classes) only, and that the upstream areas within the Town of Hillsborough (but below the Upper and Middle Eno as described above) not be classified. Summary: Upper Eno: WS -2 Middle Eno: WS -3 Lower Eno: WS--3 (10 -mile area only) Finally, regarding the classification of watersheds, Orange County requests that completion of special watershed studies be used as the primary criterion for determining whether other watersheds may qualify for CRITICAL WATERSHED (CW) STATUS. COMMENTS RELATING TO WATERSHED RULES ISSUES OR DEFINITIONS 1. DEFINITION OF "CRITICAL AREA" orange County feels that the best methodology to determine the true geographic area critical to protecting water supplies is the concept of stream "travel time" for pollutants to reach water supplies. However, it is recognized that detailed research must be completed to reasonably project travel time. Given th IS" 7riage Couat+` :.vr to be ,., used as a default minimum. orange" County further applauds the provisions in the rules that allows local governments to i expand the critical area, where warranted. 2. IMPERVIOUS SURFACE LIMITATIONS The use of a sliding scale for impervious surfaces is a part of the comprehensive water quality protection package for University Lake watershed. It is not clear from the state rules that such a sliding scale, based on lot size, would be . .......... ........ . es:. .r r ri py-id.e. P a­:4­`4,�]��!� Co : un 't the ��!zx .:.: , , . .................. . ­ .. I.::::: ................ .. ...... .. ..... .................. ...... ....... . ........ . . .. . .......... . . ...... .... . ... ......... .................. e :r-ul:e:s- 3. STORKWATER MANAGEMENT CONTROLS AND RESPONSIBILITIES ............................ . ..... .... ...... 6.1. -and " d ...... . . ................. . .... :` f": " � ;,; . :E.i ... .Oran "Count . I ty.:,i*p �ans� I �V` d-eh Y'; OU1 . ...... . . ........ . i - .. .... ... . ..... .... . . .. . .... .... ... .... .. ....... ............ ... . ...... . ... .. .... .... ... ers- ed.0 , a owing s ormwater c n ro s o t be only as' added protection. The low-density method is the "preferred" approach by the Environmental Management Commission, and the County commends the retention of this statement in the rules. Orange County further commends the requirement of local government responsibility for stormwater control facilities (if they are to be utilized) to ensure adequate monitoring and maintenance. 4. NON-RESIDENTIAL DEVELOPMENT t .... . . ... . .. y ­;_....... ................ .. ............ ..... ................ I.....,.....,.........,...........I ........... .... .. ... . ....... . .. . ....... ... ... ..... ..... ... .1. Y..]- :i�,..compensa:: :won a ave een �-i*;cqncerh ­1 qu­t .-and t. b S;: io and will continud't . o--- be- 'ng-e- County further opposes any new interpretations of the rules to allow non- residential development on an unrestricted basis in such watersheds. The WS-4 category, which provides few limitations on non-residential development, would seem more appropriate for this sort of interpretation. S.- DENSITY OF DEVELOPMENT The rules state that local governments, in meeting the watershed density standards, can regulate either by using minimum lot sizes OR by limiting impervious surfaces. Many local governments in this area, including orange County, link these two concepts and utilize both approaches az one. 6. DEFINITION OF EXISTING DEVELOPMENT 11 12 andfatt erip "; > f : a !1 >za ed ` ,:.;:.,.. wo Ian ] d, negate W.. 7. DEFINITION OF NEW DEVELOPMENT :..<:;<goaad « 1s timeframe is.. e.eri .::.as.:...ad.equ t.e . t Q allow flex bility for developers without permitting a "rush to subdivide" window of 12 -18 months. 10. CRITICAL WATERSHED (CW) DESIGNATION esa n't1:an: >far: ITnae =s't :: '.;'aa3e :gate s3« . Y r ...:: 'd „ The University Take... of 1989 Watershed..... Stud ..........::::.dem....... y oristrated... special conditions that warranted protection measures adopted by Orange County and Carrboro in that year that provide for no further degradation of the water quality in this watershed. The current protection measures go above and beyond the state minimum standards for WS -2, and Critical Watershed designation would provide recognition of that fact. 11. UPPER ENO BASIN CLASSIFICATION As previously stated, the preliminary classification of the Eno River basin treats all portions of the basin in the same manner. There are significant differences, however, between sub - basins in the Eno River.. These difference range from density of existing development to location of existing and future water supplies. There are three existing water bodies (two serving as supplies) and three proposed water supplies in the Upper and Middle Eno basins. There are no water supplies existing or proposed in the Lower Eno basin, with the exception of the City of Durham's emergency water intake on the Eno. The future disposition of this emergency water source is currently being discussed by Durham County and Durham City. Historically and to this day, Orange County has separated this basin into the "Upper Eno", located north and west of Lake Ben Johnson in Hillsborough; and the "Lower Eno ", from Lake Ben Johnson to the Durham County line. As such, watershed protection measures similar to that of the proposed WS -III classification have been applied to the zoned portions of the Upper Eno basin since 1984. Recent policy discussion on the implications of Interstate 85/40 and the Efland community have led the County to add a third sub -basin to reflect the different character of the "Middle Eno ", from Corporation Lake to Lake Ben Johnson. in its preliminary watershed classifications, NCDEM has recommended a classification of WS -IV for the entire basin. "r Orange County requests the EMC separate these three distinct sub - basins and accordingly classify them differently. The County thus requests the following: As a final note, Orange County will discuss with the Town of Hillsborough the possibility of further, detailed study of the Upper and Middle Eno sub - basins. 12. PROPOSED AGRICULTURAL BUFFERS A later addition to the state rules calls for a to -foot vegetative buffer to be applied along perennial streams within the critical areas of WS -2 and WS -3 watersheds. In addition, all animal operations with more than 100 animal units would be required to conform with Best Management practices. 13 OTHER GENERAL ISSUES OR COMMENTS 0 Orange County recognizes that Commercial and Industrial Nodes in Cheeks and Cedar Grove Townships will be affected by these watershed minimums. However, the recommended classification for both relevant watersheds would appear to be able to provide for substantial non - residential development, without adversely affecting watershed status or water quality. It should further be noted that a proposed regional transit corridor concept for the Research Triangle Area could be compromised by the lower density of residential development required for a WS -3 watershed. orange County recognizes the reservations and concerns of the University of North Carolina about the proposed Jordan Lake WS -IV protected area, which covers much of the "south campus" area. However, since Jordan Lake is a future water supply source for Orange County, Hillsborough, and OWASA, the County is hesitant to recommend relaxing WS-!V standards. On behalf of Orange County, let me thank you again for your diligence and hard work on this complex issue. Orange County supports your efforts to protect North Carolina's drinking water supplies, and requests your consideration of the comments provided herein. If we may provide further information or clarification, please contact our staff. Sincerely, Moses Carey, Jr. Chairman, Orange ioners 14 15 RESOLUTION OF COMMENT TO THE NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION ON PROPOSED CLASSIFICATIONS AND RULES FOR WATER SUPPLY WATERSHEDS WHEREAS, the Board of Commissioners of Orange County have considered the proposed state minimum rules for water supply watersheds in North Carolina; and WHEREAS, Orange County has long been an advocate of protection of our critical water resources; and WHEREAS, Orange County contains part or all of 11 water supply watersheds that would be protected under this program, and WHEREAS, the Board of Commissioners is in general agreement with the concept and program of statewide protection of all water supplies; and WHEREAS, orange County has held public hearings on the state minimum rules and classifications to receive citizen comment; and WHEREAS, the Board of Commissioners have received recommendations from the Orange County Planning Board and Orange County Administration; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners that the Board requests the Environmental Management Commission to: 1. Persevere with adopting a statewide program of water supply watershed protection. 2. Adopt changes to the classifications and rules as spelled out in the attached Position Statement for Oran e County. Requested changes in classification are summarized as follows: a. Change the proposed classification of the Back Creek and South Hyco Creek watersheds to WS -III. b. Designate University Lake Watershed as a "Critical Watershed" under the provisions of 15 NCAC2B .0104 (k). c. Change the proposed Eno River classification by splitting the basin into three sub - basins, to more accurately reflect the different character and nature of these sub -- areas. The specifics of this proposed classification change are spelled out in the Position Statement. 3. Exempt existing farms from the provisions of agricultural buffers, endorsing instead the Agricultural Cost -Share Program as an alternate protection measure. 16 fT 4. Keep the one -mile definition of the critical area as adopted. 5. Allow flexibility is using a "sliding - scale" approach to limiting impervious surfaces. 6. Allow inter - jurisdictional transfers of non - residential development "allotments" to address equity issues between upstream and downstream jurisdictions. 7. Expressly permit in the rules the allowance of "average - lot sizes" as an alternative to minimum lot sizes for low - density options. S. Change the proposed definition of existing development to exclude "zoned" land, as this provision may allow areas of undeveloped but zoned land to develop at standards inconsistent with watershed protection efforts. 9. Make the effective date of compliance for all "new" development the same date as that of classification of watersheds; July 1, 1992. 10.. Consider other comments on certain issues within the rules as spelled out in the Position Statement. 11. Pursue, in the future, linking water quality protection measures to water quality goals. 12. continue to provide flexibility for local governments that choose to protect their watersheds above and beyond the minimum state rules. This, the 22nd day of October, 1991. Moses Carey, Jr. Chairman, Orange County B//rd/of Commissioners ATTEST: everly Blythe Clerk to the Board of Commissioners 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: LOG Update DEPARTMENT County Manager PUBLIC HEARING YES NO X ATTACHMENTS) INFORMATION -- -- INFORMATION CONTACT None Rod Visser, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report on discussions at the April 15 meeting of the Landfill Owners Group. BACKGROUND: The Landfill Owners' Group met on Wednesday, April 15 to discuss a number of topics. This was the first LOG meeting in which Hillsborough Mayor Horace Johnson and Town Manager Eric Swanson participated. The most significant discussion surrounded issues affecting the 1992 -93 landfill budget. At the April 1 LOG meeting, the LOG had agreed to have each member solicit comments from their respective boards about the matter of accepting UNC ash at the landfill for $13 per ton in 1992 -93. At -the April 15 meeting, each member reported back to the LOG with comments from the full boards. After discussion, the LOG by consensus approved the $13 /ton tipping fee for UNC ash and in keeping with past procedures, asked each of the three governing boards to take action to formally consider approval of the tipping fee. The LOG also agreed to raise the tipping fee for general waste by $1, to $22 per ton. Revenues from the tipping fee increase are intended to fund enhancements to the countywide recycling program in 1992 -93. Staff will develop a proposed program of enhancements that will include most or all of the following components: rural curbside recycling, curbside recycling of tin cans and plastic bottles, increased apartment recycling, additional commercial cardboard recycling, and waste oil and pesticide recycling. The LOG plans to approve the landfill budget sometime in May, following action by each of the three governing boards to approve recommended changes to the tipping fee schedule. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda A Item No. �LJ n ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992' SUBJECT: Community health Advocacy Program (CHAP): Kellogg Grant Application PUBLIC HEARING: _ Yes X No DEPARTMENT: HEALTH ATTACHN(ENT (S) : A Report INFORMATION CONTACT: HEALTH DIRECTOR'S OFFICE X2411 TELEPHONE NUMBER: Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To inform the commissioners of the development of the Community Health Advocacy Program (CHAP) and to seek the Commissioners' approval for the Health Department and Cooperative Extension service to be included in a UNC School of Public Health application to the Kellogg Foundation for the funding of the CHAP program. BACKGROUND: The Health Department and the Cooperative Extension service jointly proposed CHAP to the Board of Commissioners for the annual goals retreat. The Commissioners authorized the Manager to consider the CHAP program during the budgeting process for FY 92 -93. Eileen Kugler and Belinda Jones from the Health Department accompanied Sharon Jenus from cooperative Extension to a regional training program for the planning and implementation of CHAP sponsored by the Division of Health Services, Cooperative Extension service, and East Carolina University. CHAP has been adopted by 16 counties in North Carolina and is under consideration by at least that many more. The program is designed to recruit, train, and support community health advocates who serve as volunteers to aid communities to identify and solve their own health problems. At the same time, the health director became involved in a consortium of four county health departments, several community - based organizations, the orange Chatham comprehensive Health Service (occHS), and the UNC - school of Public Health which was designed to apply for a Kellogg Grant to establish a community - based public health initiative. 2 If approved, the Kellogg Grant would provide funding through the school of Public Health for the Health Department, the Cooperative Extension service, the Joint orange Chatham community Action Agency, and occHS to establish positions to work in several community -based projects designed to improve the health indicators for minorities and other special populations at risk. The Health Department and Cooperative Extension service would share a full - time educator position to supervise a core Of community health advocates, manage a steering and advisory committee, and plan an annual community health needs assessment and intervention planning forum in several communities in need. Kellogg would provide funding for a four -year period during which time the consortium will seek continuation funding from a variety of sources. No commitment of county funds is required for the application. The attached summary provides additional background information on the development and current status of the coalition. The final application is due to be submitted by the school of Public Health to Kellogg by April 30, 1992. A site visit by Kellogg,will occur on May 14 and 15, 1992. A decision will be reached in July for funding to initiate August 1, 1992. RECOMMENDATION($); The Manager recommends that the Director of the Health Department be authorized to seek funding for the CHAP Program contingent on the following: 1. That the Health Department will evaluate the effectiveness of this program by the end of the grant period. 2. Determine the need for continuation of the CHAP Program. 3• If CHAP is continued after the grant period, find other . non -tax sources of revenue. Community -Based Public Health Initiative 3 Summary of North Carolina Consortium Project B ack around • Initial application /concept submitted about a year ago • Kellogg accepted fifteen out of 108 applications for a planning year • The past year has been spent planning the project with the grant application due on April 30 • Kellogg has brought together six representatives from each of the fifteen consortia for six three -day training sessions (the Detroit session being the last), designed to help consortium members understand dimensions of the project Kellogg wishes to see included • Kellogg's goal is to change relationships and practices between communities, local public health practice agencies, and academic institutions, so that local communities are empowered to solve their own problems • Kellogg specified that they would like to see a focus on minority health and upward mobility of minorities North Carolina Consortium • Consortium consists of eleven members: -Joint Orange - Chatham Community Action (a community organization) - Strengthening the Black Family, Inc., (a community organization) - Chatham County Health Department -Lee County Health Department - Orange County Health Department -Wake County Health Department - Orange- Chatham Comprehensive Health Center (primary care center) -Wake Health Services (primary care center) -Wake Area Health Education Center - UNC School of Public Health - LNC School of Medicine • Each county, and each of the broader organizations (SPH, Wake AHEC, School of Medicine) was asked to prepare a proposal for meeting the goals of the project in their own county or organization. • The School of Public Health was represented in planning groups for all four of the counties involved. • A common thread in each of the county proposals is one of using some form of lay health advisors or community advocates as a continuing contact point between agencies and the broader community, always seeking to expand the base of community people involved. • The strength of the North Carolina proposal lies in the diversity of counties participating in the project, especially in terms of the preparedness or readiness of the health agencies and the /a community in each county to participate. • The least developed counties in terms of community readiness are Lee and Chatham counties, with those counties at the very beginning stages of building a community organization and identifying community r leaders to participate in the project. y g y 4 • The "middle" county in terms of community readiness is Orange County, where there is a community group, but that group needed a focus around which to build. • The most well developed in terms of community readiness is Wake County, where there is a strong, well- developed community -based organization that is more than ready to take new steps in serving their community. • Each County's focus in proposal -Lee Count has chosen to work with a local Housing Authority and build the capabilities of two community organizations in two housing projects in one of the cities in the county. This will be the first time a health department has actively worked with a housing project population in a broader context than simply health department services. Residents have identified a variety of issues, including violence and drug -abuse and the health department has identified teenage pregnancy and maternal and child health as . priorities. - Chatham ount will have as its lead agency in the initial year, the community -based umbrella organization, that will be working to strengthen the emerging community organization in a community on the outskirts of a middle -sized town. During the four year plan, the leadership of the project will transfer to the health department as its builds its competence in dealing with the community as well. Environmental issues as well as adolescent, maternal and child health, and sexually transmitted diseases will be a focus -Orange County will be using the Community Health Advocacy Project (CHAP) model to organize and gain input from a rural community in the county. Part of the plan is to hold annually, a needs assessment and planning. forum where agencies and community members in partnership work to identify needs and formulate action plans to address the top priorities identified. -The Wake Count y focus is on the development of a resource center within the identified minority community in the city of Raleigh. The purpose of the center is provide a physical focal point and support services for efforts in the areas of economic development, leadership development of community members, health promotion efforts, and organizational support. Activities will include things such as, seminars in organizing and managing small businesses, community health education and screening efforts through lay health advisors, support services for grant preparation, meeting space for groups planning community programs, marketing assistance etc. The Wake proposal has a half -time assistant health director and a half -time faculty from the SPH devoted to the project, the first-time such a shared arrangement has been tried. s -Academic Focus in Proposal - School gf Public Health is proposing the development of multidisciplinary field teams of students (hopefully including medical students) who will assist communities in assessing needs and in planning and carrying out interventions identified by communities; and comcomitant changes in curriculum to integrate practice concepts. Identification and recruitment of additional practice - oriented faculty. Faculty will be assigned a certain percentage of time to be devoted to assisting the county coalition with identified needs. Development of criteria in the practice arena which will be part of the promotion and tenure process in the School is another focus, as is the creation of a Public Health Practice Unit that will support the practice orientation and practice faculty in the SPH. Activities such as special invitational training events, establishment of a practice database, and technical assistance and consultation to counties are planned. -School of Medicine plans include placing medical students rotating through their community placement site in these four counties, development of a seminar on public health issues for these students, seeking and cultivating faculty with expertise in community -based research and practice as mentors for students, and creating support mechanisms to enable faculty to engage in community- based' reserach efforts. -Wake AHEC will have as one of its primary responsibilities, not only continuing education activities, but will also be the locus for managing the upward mobility activities and establishing a tracking system for the entire consortium. Activities such as a buddy system between graduate health science professions students and middle and high school students with an interest in health; job fairs targeted in the minority communities identified; health careers camps either in an after school or summer format; Saturday school where youth and families learn about high school requirements for health careers later; and the development of for credit programs for high school students in the health area are proposed. The primary target will be middle through high school age youth. Still to be developed • Evaluation plan for each county and for the overall concept • Sustainability plans • Replicating the model to other parts of the state • The approximate budget for each year of the proposal right now stands around $800,000 per year, not including evaluation plans plus a few other items that need discussion. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. VJT ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Waiver of Capital Facilities Fees /Efland CDBG Application DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x ATTACHMENT(S): INFORMATION CONTACT: Tara L. Fikes TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ----------------------------------------------------------------------- PURPOSE: To authorize a formal written request to the Town of Hillsborough to waive the Capital Facilities Fees for the Efland CDBG Project. BACKGROUND: One of the major activities to be proposed in the Efland CDBG Application is the provision of public sewer service to area residents. The Town of Hillsborough provides treatment for the waste collected in the Efland system. Hillsborough presently charges a capital facilities fee (tap fee) of $600 per sewer connection. CDBG funds cannot be used to pay tap fees for water /sewer construction costs. Therefore, the County staff recommends that the Board of Commissioners request that the Hillsborough Town Board waive the capital facilities fees for the Efland CDBG Project. In past years, the Town has been willing to work with us on this issue in Community Development target areas. This waiver is essential to the development of a competitive application. RECOMMENDATION(S): The Manager recommends authorizing the Chair to make a formal written request to the Hillsborough Town Board asking that all capital facilities fees be waived for the Efland CDBG Project. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V lei -- -CL ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: Efland CDBG Application - Financial Contribution DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x ATTACHMENT(S): INFORMATION CONTACT: Tara L. Fikes TELEPHONE NUMBER Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To authorize a financial commitment of an amount not to exceed $130,000 to the Efland CDBG Project and authorize the Chair to sign a letter of commitment to the N.C. Department of Economic and Community Development on behalf of the Board. BACKGROUND: The N.C. Department of Economic and Community Development requires all applicants for CDBG funding under the Community Revitalization category to contribute local funds to the proposed project. This contribution must be in the form of cash and must come from the County general fund. No in -kind contributions are recognized under this requirement. As you may recall, the Board of County Commissioners approved a total of $125,000 in local funds for the Rencher Street CDBG project awarded in 1988. Activities in this project included housing rehabilitation, relocation of families from dilapidated property, water /sewer improvements and street improvement. County staff has investigated the level of financial contributions of other County applicants in the state in past years. Based on this research and other knowledge of the State's ranking system, Orange County should contribute an amount equal to roughly 13 percent of the total amount of CDBG funds requested. The maximum amount of CDBG funds available is $1,000,000. Should the County request the maximum, 13 percent would be equivalent to $130,000. These funds must be pledged at the time of application by a letter of commitment but would not have to be budgeted until the project is funded. Therefore, if the CDBG application is successful, these funds could be budgeted in the subsequent budget years. No community in the State of North Carolina has received CDBG funding without making a local financial contribution. Therefore, a financial commitment from the County is essential in designing a competitive application. County matching funds would not be required until FY 93 -94. RECOMMNDATION(S): The Manager recommends that the Board authorize a financial commitment of an amount not to exceed $130,000 to the Efland CDBG Project, with staff to develop recommendations during the next year on financing the County share from either operating on capital funds; and authorize the Chair to sign a letter of commitment to the N.C. Department of Economic and Community Development on behalf of the Board. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. y_, -D ACTION AGENDA ITEM ABSTRACT Meeting Date: April 21, 1992 SUBJECT: AWARD OF VOICE /DATA NETWORK PROPOSAL DEPARTMENT: PURCHASING & CENTRAL SRVS. PUBLIC HEARING YES: NO:XX ATTACHMENT(S): INFORMATION CONTACT: PAM JONES OR KEITH BROOKS Telephone Number - Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Mebane --227 -2031 Durham -688 -7331 PURPOSE: To award a proposal for installation of a voice /data network in the Government Services Center and the existing Tax and Records Building. BACKGROUND: Part of the work associated with the new Government services Building and the renovation of the existing Tax and Records Building involves installing cabling which enables computers and telephones in the facilities to function. For the past year the Data Processing Manager has been actively reviewing various technologies which would provide long -term networking solutions. On April 9, 1992, proposals were received from three firms. Costs ranged from $32,200 to $53,950. Following evaluation, the Data Processing Manager, has determined that the proposal from QTRON, Inc. appears to best fits County needs, both current and long -term, for the most reasonable cost. The QTRON solution proposes to use a mixture of fiber optic and copper cable connected through two 96 channel multiplexers to connect the various areas of the buildings. The system being proposed will support the asynchronous users we now have, as well as will facilitate the transition to Ethernet at which time the County is prepared to do so. Fa QTRON's cost to install the voice /data network is $40,759. Funds are included within the Government Services Center Project Fund to support this work. A partial list of references listed for QTRON, Inc. include: Mitsubishi Semiconductor America, Inc,; North Carolina State University; Orange County Schools; Wake County; Burke County Public Schools; and Duke University. RECOMMENDATION: The Manager recommends award of the proposal to QTRON, INC.; and authorization of the Purchasing Director to execute appropriate supporting paperwork. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item Meeting Date: April 21, 1992 SUBJECT: Appointments DEPARTMENT: Board of Commissioners ATTACHMENT(S): Under Separate Cover PUBLIC HEARING YES: TNO: ^ -~ - - INFORMATION CONTACT: BeverlvBlYthe Ext. 2125 TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ------------------------------------ PURPOSE: The attached recommendations are being presented for the Board Of Commissioners consideration. The individual appointments are listed on page two. BACKGROUND: COMMISSIONER FOR WOMEN: HUMAN SERVICES TRANSPORTATION BOARD: RECREATION AND PARKS: SCHOOL BOND EDUCATION STEERING COMMITTEE: ORANGE COUNTY WATER RESOURCES COMMITTEE: RECOMMENDATION(S): As the Board decides. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. X1 ACTION AGENDA ITEM ABSTRACT Meeting Date: APRIL 21, 1992 SUBJECT: MINUTES - -- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES : NO: X ATTACHMENT(S): UNDER SEPARATE INFORMATION CONTACT: BEVERLY BLYTHE COVER TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane - 227 -2031 --------------- -- PURPOSE: To correct and /or approve the minutes as submitted. March 9, 1992 - Regular Meeting BACKGROUND: In accordance with 153A -42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. RECOMMENDATION(S): As the Board decides. ORANGE COUNTY COMMISSIONERS Moses Carey. Jr. Alice M. Gordon Stephen H. Halkiotis . Verla C. Insko Don Willhoit The Honorable Horace Town of Hillsborough Post Office Box 429 Hillsborough, N.C. Dear Mayor Johnson: P.O. Box 8181 HILLSBOROUGH, N.C. 27278 Johnson 27278 27 April 1992 Orange County will be submitting a CDBG Application to the North Carolina Department of Economic and Community Development on May 15, 1992 to benefit a portion of the Efland community. One of the proposed activities in this Community Development Project is the extension of the Efland Sewer System to serve this community. As you are aware, expansion of the Efland Sewer System is a high priority with the Orange County Board of Commissioners due to the existence of malfunctioning septic systems which pose serious health hazards for the residents of this community. Pursuing a Community Development Grant to assist low and moderate income families is just one component of this multi -phase endeavor. As you are aware, the Town has agreed to make its wastewater collection system and wastewater treatment facility available to receive and treat wastewater generated by the County's system. This agreement is set forth in a Contract dated February 2, 1987, a copy of which is attached. Section 5 of this Agreement states that "the County shall pay to the Town for each additional customer that connects to the system an amount equal to the availability fee that would be charged by the Town at that time to a comparable customer connecting directly to the Town's wastewater collection and treatment system." It is my understanding that, at this time, the availability fee is $600 per connection. The present design of the providing approximately 28 conne c Efland Sewer System. In add connections located in Phase I of by Orange County when Orange Cou for the initial 212 connections Approximately $16,800 would be Town for the 28 connections under total cost of this sewer activit y $400,000. This cost estimate is for similar projects. The Count y $130,000 to the project in order Efland CDBG Project includes tions in a new phase of the ition, there will be 12 the system already paid for m y paid Hillsborough in 1987 to the Efland sewer system. required to be paid to the the current agreement. The is estimated to be close to well above the state average will be contributing up to to lower the cost. YOU COUNT IN ORANGE COUNTY ! 732 -8181 968 -4501 688 -7331 227 -2031 644.3004 (Fax) �r Mayor Johnson - Page 2 Since this project will be funded with CDBG funds, like the recently completed Rencher Street Project, the County has been advised by the State that these funds cannot be used to pay fees associated with water /sewer construction. Customarily, these fees are waived in order to make CDBG projects cost feasible. Hillsborough has worked with Orange County in the past in this manner by waiving fees for the Rencher Street project. Therefore, Orange County requests that the Town of Hillsborough allow an exception to Section 5 of the above referenced contract which would not require the availability fee for new connections completed in the Efland CDBG Project Area in order to make the project cost feasible. Acceptance of this request will allow the County if funded to improve the quality of life for the residents of this portion of the Efland community. I would ask that you consider this request at your earliest meeting in May so that we may complete our application document prior to the May 15, 1992 deadline. Thank you for your support of our Community Development efforts to date and I look forward to the continued support of the Town of Hillsborough. If you need additional information, please contact Tara L. Pikes, Housing/ Community Development Director at 732 -8181 Extension 2490. Sincerely, Moses Carey, Jr. Chair cc: Hillsborough Town Board Orange County Board of Commissioners Eric Swanson, Town Administrator John M. Link, Jr., County Manager Geoffrey Gledhill, County Attorney Michael B. Brough, Town Attorney Tara L. Pikes, Housing /CD Director • WASTEWATER COLLECTION AND PURCHASE CONTRACT This Contract for the Sale and Purchase of Wastewater- Collection and Treatment Services .is entered into as of the 2.,a( day of �rt-b • 19 5 , between the TOWN OF HILLSBOROUGH, NORTH CAROLINA hereinafter referred to as the "TOWN" and ORANGE COUNTY, NORTH CAROLINA hereinafter referred to as the "COUNTY"; WHEREAS, it is the intent of the County to construct a wastewater collection system to serve an area of Cheeks Township, Orange County, North Carolina to address health problems related to the failure of septic tanks and other individual and package subsurface sewage treatment systems; and WHEREAS, the County neither owns nor operates a wastewater treatment facility; and WHEREAS, the Town operates a wastewater collection system and wastewater treatment facility with the capacity to receive and treat wastewater generated by the wastewater collection system proposed to serve an area of Cheeks Township; and WHEREAS, the Town is willing to make its wastewater collection system and wastewater treatment facility available to receive and treat wastewater generated by the County's wastewater collection system, but only upon the conditions and subject to the limits hereinafter set forth; and WHEREAS, the Town is willing to charge for the County's initial connec- tions to the system availability fees that are lower than normal and to charge a reduced monthly service charge in the interest of intergovernmen- tal cooperation and on the basis that: (i) the County's principal objec- tive in constructing its wastewater collection system is to relieve public health problems caused by failing sewage treatment systems at the Efland Cheeks Elementary School as well as within certain existing residential areas, and (ii) the.County will be improving the Town's existing wastewater collection system by constructing a gravity line within the Town; and (iii) construction of the County system will alleviate a source of pollution (from failed septic tanks) of the Eno River, the Town's water supply source; NOW, THEREFORE, in consideration of the foregoing and the mutual agreements hereinafter set forth, it is agreed as follows: 1. The Town agrees to allow the County, at County expense, to tie its wastewater collection system to the interceptor at Dimmocks Mill Road (State Road 1144) as set forth in the Engineer's Revised Plans and Specifications. Such connection shall be made in strict accordance with plans and specifications approved in advance in writing by the Town in order to ensure its compatibility with the Town's wastewater collection and treatment facilities and policies. 2. The County agrees to pay the Town $15,000.00 as a blanket availa- bility (tap) fee for the privilege of connecting the Efland- Cheeks Elementary School wastewater facility and the County's initial 212 custo- mers to the Town's sytem. The customer list and map will be provided to the Town. Five thousand dollars of the $15,000 is for the availability associated with the Efland - Cheeks Elementary School. The above $15,000 availability fee shall be paid before any wastewater is permitted to flow through the meter. 3. The Town agrees to treat up to 380,000 gallons of the County system's wastewater per .day, which includes the wastewater generated by said school and the initial 212 customers of the County's wastewater 3 collection system as well as additional customers in the future. If, when the usage of the Town's wastewater treatment facilities has increased to the extent that the remaining treatment capacity is less than 500,000 gallons per day the County has not utilized the full 380,000 gallons per day capacity reserved, the Town shall provide the County notice of the timetable necessary for it to provide the wastewater treatment service for the remaining capacity reserved. 4. No customer shall be allowed to connect to the County system unless and until such customer's proposed discharge has been found accept- able by both the Town and County. Approval shall be predicated on (1) the quality of the effluent of the potential user being compatible with the Town's NPDES discharge permit, (2) compliance with the Town's ordinance, rules, and regulations concerning pretreatment of industrial wastewater, and (3) all County (subdivision, zoning, erosion, building, etc.) and State (DOT, etc.) permits having been properly granted. Under no circumstances will the County permit the discharge of septic sewage in its system. 5. After the school and the first 212 customers above specified, the County shall pay to the Town for each additional customer that connects to the system an amount equal to the availability fee that would be charged by the Town at that time to a comparable customer connecting directly to the Town's wastewater collection and treatment system. This amount shall be paid to the Town by the County prior to connection of such customer to the County's system. It is understood that the County may charge such custo- mers additional fees for the privilege of connecting to the County owned wastewater collection lines. 4 6. The County shall install and maintain a meter as shall be set forth in the plans and specifications of the project at a point in the County's sewer line one thousand seven hundred and ninety three (1793) feet northwest of Latimer Street on West Hill, Avenue. The meter will measure the flow of wastewater from the County's system into the Town's system. The meter shall be periodically tested for accuracy, not less than once every six months, by or at the County's expense and the results promptly reported to the Town. If the meter fails to accurately measure the amount of wastewater passing through it, it shall be recalibrated or repaired as necessary at County expense and the County and Town shall negotiate an appropriate adjustment in payment. 7. The County agrees to pay to the Town each month for the wastewater passing through said meter an amount equal to seventy percent (70%) of the amount that would be charged by the Town to other out -of -town, non- governmental customers who discharge into the Town's collection and treat- ment system comparable quantities of wastewater, except that in no case shall the amount charged be less than the amount that would be charged to an in -town customer discharging comparable quantities of wastewater. 8. The wastewater collection system constructed by the County shall be the property of the County. The Town shall have the right to run parallel sewage transmission lines east of the Eno River and to connect its sewaae collection lines into the gravity portion of the County sewage transmission lines. Without the specific written permission of the Town, the County agrees that its wastewater collection system may only serve customers located west of the Eno River. It shall be the responsibility of the County to maintain its wastewater collection and transport system and 5 perform all customer billing and collections. This does not preclude the County from contracting maintenance and /or billing functions. g. Any failure of the Town's wastewater collection system or wastewater treatment facility which impedes the flow of wastewater from the County's wastewater collection system shall be remedied by the Town with all possible dispatch. In the event of an extended period of malfunction of the Town's wastewater collection system, the County's customers shall be required to reduce their discharge only in the same ratio or proportion as that required of the Town's other customers. Any failure of any portion of the County's wastewater collection system that is located on the Hillsborough side of the above - referenced meter shall be remedied by the County with all possible dispatch. In addition, the County shall properly maintain this portion of its system to prevent any substantial infiltration or storm water into such lines. 10. The construction of the wastewater collection and treatment system by the County is being financed by a loan made, or insured by, and grant from the United States Department of Agriculture. No provision set forth in this Contract shall be binding upon either party unless and until all terms and provisions hereof have been approved in writing by the N.C. Director of the Farmers Home Administration U.S.D.A. 11. Town agrees to collect and treat wastewater generated by County's wastewater collection system for a minimum of forty (40) years as provided in this contract and as provided in amendments to this contract which may be agreed upon by the parties from time to time. M IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have caused this contract to be duly executed, in dupli-ate originals, a copy of which is retained by each party. ATTEST: Cler , Orang County Board f Commissioners ATTEST: C ler own of,//,Hil l sborough Shirl ' arshall, Chair Orange Co u y Board of Commissioners Frank Shet ie d, Ma Town of Hillsborough This contract is appr axed on behalf this the day of L.11y 0 0 BY: TIT of the Farmer's Home Administration RALPH -E: MILLEF LE:' Ac iag State Dtiracror This instrument has been preaudited in the manner required by the Local Government & Fiscal Control Act: COUNTY FINANCE DIRECTOR 500 PROPOSED WIDENING OF NC 86 FROM HOMESTEAD ROAD TO I -40 1000 0 1000 2000 3000 Scale in Feet o 1\ 11 End Project o Eubanks Road 'OD f�, in Ak 1 I I- O \J .40 ion s, -�1 _ .,:_ �_ �/ II* • .� I �\� � �\ � �, � \ \\•`_� `�� �$� • � - • - / err -� \\ • Weaver Dairy Road tie 1 B M \ f O o 14 Z ri 1 �' • :\ fir, �i I! a' j \ \ O 0.7 i1 r• �� � !lam / I I `\ ��• ; I � '•, .v \1 �� 1\ \ . �� �' i I ,\ �` -) C.a 0� • ;ter, �.., �', I � ' � � \ �'. _ Homestead Road r VI 5 / � '"• �% ••.,� r.v/ all a 16 41 i01eat a Na � _ : _ _ " � y (cam � 4 a r�- • � � --.,�� � _ V.. APR -13 -1992 15:21 FROM POST & ASSOCIATES I a Memorandum TO 6443002 P.01 To: cene Hell, Comprehensive Planning From: Philip N. Post, P.E. Subject: Widening of IBC 86 - Intergovernmental Review Date: April 11, 1992 1. Major environmental concern is grossing of Hooker Creek. Velocity and sediment control should be carefully done. 2. NC 86 is a major utility corridor for telephone, fiber optic, gas, water, CATV and possibly sewer in the future. Areas should be reserved for all for these utilities, including possible future expansion of these utility systems. 3. 1 favor a 5 lane curb and gutter section, but if that is used, a concrete median barrier should be considered in selected areas to prohibit left turns, especially in the steepest sections from Stateside Drive to Westminister Drive. �,.,a — �r�,..— r; -A S SOCIATES;° INC.: r. WHITE 8 . LA - ND USE PLANNING AND DESIGN. . HILLSBOROUGH, N.C. (919) 732 -8528 To: Gene Sell, Planner III From: Wendy Olson, Chair, Orange County TAS Re: Comments concerning the widening of NC 86 from Homestead Road to I -40. Date: 17 April 1992 My comments will focus primarily, but not entirely, on the human environmental impacts of this project and how these road improvements can be a positive change. The safety and convenience of pedestrians and bicyclists as well as motorists concerns me in relation to the proposed alternatives to the widening of NC 86. The land along this stretch of road is rapidly becoming urbanized, mainly for residential purposes. There is already a bus route along this road and pedestrian and bicycle use will continue to increase. For pedestrians and bicyclists, the five lane curb and gutter alternative would be the least desirable. Five lanes of heavily traveled roadway are difficult and sometimes impossible for people to cross. Their safety along the road side would continue to be compromised because the normal curb height of 6" often will not stop or deflect a vehicle that is out of control. Such a situation may become more likely because motorists will also be more prone to speed if the road is the visual equivalent of a freeway. A curbed and guttered road is also less safe for bicyclists because of the trash and debris they must avoid that becomes trapped along the edge. I am assuming that the two alternatives with medians will have grassed swales along the outside edges of the roadway. These swales would have two positive impacts. First, they would be effective protection for pedestrians if the swales are placed between the road and walkway. Second, they would be more efficient at trapping pollutants that accumulate in the runoff from the road surface. These protections may be worth the increased cost of maintenance. Medians provide several positive effects if they are designed and used correctly. They offer a safe island for pedestrians crossing the road and provide space for trees whose shade mitigates the heat and glare of additional pavement. Well designed medians would also encourage slower and safer traffic speeds by visually narrowing the roadway. A twelve foot median width would be just as effective for these purposes ac the wider ones proposed and would have fewer negative impacts on adjacent properties. Please give these environmental aspects of widening NC 86 your serious consideration. These improvements and the provision for bus transit along this road would help to humanize this transportation corridor and encourage the use of alternative transportation, rather than stifling intentions in that direction. Thank you for this opportunity to comment on this matter. N.B. White and Assoc., Inc. 228 S. Churton St., Hillsborough, N.C. 27278. (919) 732 -8528. �_ a •111/ a OBJECTIVES PROVIDE A FACILITY WHERE PEOPLE OF ALL AGES CAN ENGAGE IN SOCIAL ACTIVITIES ° PROVIDE A LEARNING ENVIRONMENT CONDUCIVE TO THE MENTAL AND PHYSICAL DEVELOPMENT OF CITIZENS UTILIZING THE FACILITIES MEET COMMUNITY NEEDS FOR ATHLETIC DEVELOPMENT, EDUCATIONAL DEVELOPMENT, SOCIAL SERVICES, AND OTHER COMMUNITY SERVICES DEVELOP SKILLS, QUALITIES, AND VALUES OF TRIANGLE YOUTH THAT WILL STRENGTHEN AND SUPPORT THE COMMUNITY. PROVIDE ECONOMIC BENEFIT TO THE REGION, ITS CITIZENS AND SURROUNDING BUSINESSES l0 5,11 AA Owl 4-1 t IFACCT 301937 • OWNED AND OPERATED BY TYHA TRIANGLE YOUTH HOCKEY ASSOCIATION ( A NON PROFIT ORGANIZATION - # 58- 1402995 501 -C) • POOL TO BE LEASED AND OPERATED BY ORANGE COUNTY PARKS AND RECREATION DEPARTMENT. • POOL TO HAVE A FULL SERVICE PROGRAM - LEARN TO SWIM - LAP SWIMMING - OPEN SWIM - SWIM TEAM - ETC. • TO BE OPERATED BY A TRAINED AND PROFESSIONAL STAFF • PROGRAMS TO FIT ALL AGES AND ABILITIES • CENTRALLY LOCATED TO ORANGE COUNTY RESIDENTS • FULL SERVICE FACILITY WITH WIDE OPERATIONS TIMES • ECONOMICAL FEE SCHEDULES TO OFFSET OPERATION EXPENSES • STATE OF THE ART DESIGN WITH ENERGY CONSERVATION IN MIND MIEAS E Iguipip(D RBI° 7H-HIE D®mmtIJmu z CCIEmZI y R A(c7Ewuu C= Project Outlinc Esthetic 90,000 square -foot multi- purpose facility ARC_ HITECT: R S & H Architects Engineers Planners, Inc. (Durham) INITIAL PHASE: • GENERAL MEETING / ACTIVITY ROOMS • BANQUET ROOM FACILITIES • PROFESSIONALLY- DESIGNED ICE RINK (200'X 1001 • COMMUNITY SPORTS SHOP • FOUR SPORTS - EQUIPPED CHANGING ROOMS • OFFICIALS' ROOM • SNACK BAR • GAMES ROOM • OFFICE, REQUIRED MAINTENANCE AREAS) RESTROOMS • FACILITY SOUND SYSTEM AND ROOM • INDOOR OLYMPIC SWIMMING POOL ° PICNIC AREA & PARK • MULTI PURPOSE ACTIVITY AREA ° FITNESS CENTER ACTIVIT-Y CENT-Er _. Activities EDUCATIONAL-/ BU INESS : • ADULT EDUCATION CLASSES • PROFESSIONAL SEMINARS • OFF -SITE BUSINESS MEETINGS • SCHOOL ATHLETIC PROGRAMS & TRAINING ATH LETIP: • PUBLIC ICE SKATING 0 EXERCISE CLASSES • ICE HOCKEY 0 FITNESS TRAINING • FIGURE SKATING 0 AEROBICS • SUMMER ROLLER SKATING ° FULL SWIMMING CURRICULUM ° INDOOR SOCCER & LACROSSE OPTIONS (UNDER REVIEW) ARTS: DANCE / BALLET CLASSES GENERAL: • FLEA MARKETS ° SOCIAL EVENTS • COMMUNITY RECYCLING CENTER 0 PARK • FIGURE SKATING SHOWS ° DAY CARE PROGRAMS • STATE GAMES OF NORTH CAROLINA ° HOCKEY TOURNAMENTS HANDICAP ACCESS & PROGRAMS PROVIDED MEDICAL: 0 REHABILITIATION / PHYSICAL THERAPY TRIANGLE C MMUNI Y AC T / VI TY CEN ER Location CONVENIENTLY LOCATED OFF 1.85 AND 1.40 EASY ACCESS FROM RALEIGH, DURHAM, CHAPEL HILL SERVING WAKE, DURHAM, ORANGE & OTHER SURROUNDING COUNTIES - - r RauQemant~ • ! • eyn 1 Ban a 9i Ceaa• I 1 �� :I� 8 '� Gi°.• a °r56�. Schley I I illy 7ton I * b•Inr Mut :hoiou�h. sol- •�hc� 10 -,JENA �p1 l O. n'i; Nr va :eosonvule � F L -r rw.• • _ dnpel Hal r Jarott 1 175111fµ r p 6 iamn � la +r / 64 n • N ls°n- AP lA •c,rnr,:.Tillt ry� c 902 P� ittsaoro. ' V ! H n ` 9 Nlttre! 39 J>+.+ ly AI••1 Win"" �_ 1 • 1 56 w y 15 Creeamoor / o Loutsbufs, F r ♦ ` I � .Aa c w n 5 1 RkA . K L�t V � I YounQSvdle 4 I '1 WJ YA _ ` Forest 6 NOW 044 rivet * - Z * 9— Gunn �j 9 — F! 4 1�rJ �La} Rbles Ville Riley g e� e it mftm �~ I 39 Bensal e ~OryGu•w Merry OaMt '- X� 1 Foauay maw Ar �.rr � TEEuI •7 ` y� 4 64 • iM �• j � tcnlantoale Wen sex dell T sex a -' LEIGH ' 17.:6 g'.�ral y � w 7 • .� pWUa AuCumYN7P l°°4n ' mac- 1 C.nr.s 50 - Gaytorr 9 :7 • • 401 'F 2 r391 _ w ' _ - -.. 47^ 9�� 9 1 I O 7 .. F ` H Y � O N d C N r7 H Ecc � v'•�O.14 E 0 (L) 0 4.) v O °O,si m 02 aoa0gh.o"�W� tau9 %- � ,�- r+ En Lw Q G.i vI .E 0 .k C4 CV cn %n $%O C� 00 O1 a c �y O ACV cn -:r N N N ' 0 P > ai U f O a C C4 � Q M w � U E- U U > cc 0° � C1, O 0 O M ° C7 c� Q O .... b4 O a V C U U cn P1 cn >2 E- a UO— NCq,)j- In I—DOO\p -4 I—, •--4 .--1 .--o ,--I — ' � .—, CV N r N w W Z- LLa U I— U Q Z D 0 U ua J U Z Q ei x y s c Q LL Z Z 0 W CL 0 CO :2 m Nt n Z 9 >- W (0 � Z W Cf) Z) > 0 C) -rr CL 0 r) Z I z < .j < j J 0 0 CL < LLJ U) CO CD CE TD Cl- LLJ CO i (] o a a a a o a T a a o 0 w w o w q o a 0 w 0 w /mow 0 LO � �0 LO V+ 'may Ci.) (D _ 0 F- CO LU Q s a LU °C U Q co z CL �Z � ,Ural .L •q� � y'C Q U. c c = Q C) i 107 North Wake Street Hillsborough, NC 27278 April 20, 1992 Chairman Carey Orange County Commission P.O. Box 8181 Hillsborough, NC 27278 Dear Chairman Carey: We are writing to urge you to support the construction of an indoor public pool in Hillsborough. The current budget constraints are significant, but this is a project that can be paid for and that will improve our community. We would make regular use of a public pool in our area, and we would urge others to do so. If more of our citizens could learn to swim at a young age, there would be fewer drownings on North Carolina's many lakes and appealing coast. When swimming in other pools in Chapel Hill and Durham, we have seen that swimming is truly family recreation. More than most activities, it can be enjoyed by everyone from small children to grandparents. It is available to people of all ages and all incomes. In addition, swimming is an excellent form of physical therapy. Following a knee operation, Lil has been swimming three times a week to strengthen her legs, but she now must drive to Durham or Chapel Hill before work to do this. We are currently investing quite a lot of time and money in improving our home in Hillsborough on the basis that this community is a fine place to live. A public pool would make it even better. Please support this project. Sincerely, Peter H. Wood i V�_ Lil Fenn L\ Dear Chair Carey and County Commi I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is overwhelming need for a public pool in central and north Orange County, and the pools in southern Orange are , overcrowded. /Z The lease purchase arrangement with the Triangle Youth H Association makes it affordable and possible. I believe by helping to make this pool /hockey rink facility a real you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the eldezly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, C �- Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic pool facility in central Orange County. There is indoor overwhelming need for a P ublic Pool in central and nor Orange County, and the pools in southern Orange are overcrowded. e The lease purchase arrangement with the Triangle youth inblee. I believe tha Association makes it affordable and p by helping to make this pool /hockey k facility a reality ways including; you will benefit Orange County in many 1) more children will learn to swi and be water safe m 2) teenagers trill have a wholesome activity available 3) Orange High could have a swim team health 4) theraputic, rehabilitative, and preventative uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be to locate community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, tv aIT / o� April 19, 1992 County Commission P. 0. Box 8181 Hillsborough, N. C. 27278 Dear Chairman Carey and our County Commissioners: I would join you on Tuesday night if this were not the night that I teach a class. Unfortunately, my livelihood is in conflict with what I would most like to do. This is the reason that I am writing you. My work takes me away from home for forty to sixty hours a - - -_. _._week..- Whern..._.._th --e -- _.�ekend- - arri-v I_ _ - -- orw r i -- -to . L t -he: opportunity to not leave the city limits of Hillsborough. We are fortunate and many weekends can be spent close to home and out of the automobile. However, too many times our family must leave town and sometimes the county for access to a swimming pool. Both my wife and I grew up with a public pool within walking distance of our house. We want the same advantage for our child Krista. We would like the county to enter into an agreement to make the Triangle Community Activities Center a reality. We want our child to learn to swim; we want a chance to swim ourselves after work or on the weekends. We want the young people of our community to learn the lessons and joys of competition and teamwork by being members of a competitive swim team. We also want there to be a place that is safe and supervised for our daughter and her friends to enjoy watersports, to ice skate, to play basketball, to dance and just "hang out" when they become teenagers. This part of Orange County is a unique and wonderful place. We enjoy living here and telling our friends about the opportunities that are available. The county's investment in an indoor pool would ma: -�i'fe here eveno�re err;eae. ._- -- Thank you for your consideration of our needs. Sincerely, l-iutirM��ii �. Hunt McKinnon Dr. Karen P. McKinnon v "ic �. r��.+• -I. 17 Apr! 1, 1992 Moses Carey,Chairman County Commissioners Orange County P.O.Box -8181 Hi llsborough,N.C. 27278 Sub j: Recreation Facility Boone Square up r Robert Perr 4320 Arrowhead Tra Hi l lsborough,N.C. 27278 Business calls me out of town for the 4/22 meeting on this subject. Therefore,on something so important to this area,l must convey my support for this proposed facility and the innovative method of making this possible at minimal expense to the county. I have seen the facility in Greenville,N.C.which is a part of Pitt County's recreational efforts. Local businesses pay a subsidy to support this center and their employees then use it for their recreation and benefit_ To have something like this in northern Orange County,would be a dream come true. And,this would be a very positive reason for a company to select this area for a new business or plant. There is nothing now ! Consider just a few of the reasons to stop talking and start doing some serious about this venture: 1. There is a crying need for recreation for youth in this area. As I observe,their only recreation is to "hang out" and /or "cruise ". Let's provide a better choice 1 2. The facility would be enable swimming to be taught to children and adults. A LIFE SAVING skill I 3. The high school could offer another sport for both girls and boys. 4. Look at the program at the Chapel Hill's Recreation Center. They even have a program for people suffering from arthritis 1 Family swimming,senior citizen swimming,high school swim team._pr_acti_c-pr name--a-few- .01- 5. Having lived in the Pittsburg,Pa. area at the start of a hockey league and a 13 year old son who loved hockey,a rink would be another outlet for recreation. It would be a big source of income. Finding "ICE TIME "is a real chore. We felt lucky if we got the 9:30PM to 11:30 PM slot at a rink 30 miles away I That was early I They operated almost "around the clock". I feel that the plan being offered to have this facility built by a non-profit group deserves very serious consideration. Seldom,will you be able to provide such a needed and welcome facility for the citizens of this area where nothing now exists. And,at a minimum cost to the county. I urge you and your cohorts to sieze this opportunity. I'll see you April 27 at the start of the Senior Games. I have been given the honor of lighting the torch. I would like to light your `fire" for this plan,as well. Yours truly, Robert J.Perry NPAI 11. 1992 Oranue County Board of Commissioners P.O. box 5181. Hillsborough, N.C. 2720; Dear Mr. Carey, The ApAl 6th Honrd of Commissioner's meeting inAuded a hKof d•scuHsion of a new item for the Vivo Yeat Capital Aptovemeni PAn QW—a swimmin pool. Financing of the puul, it was suggested, would be through a -Lcase/puinhase agrooment. During this PMST week I have had a chance to look into the proposal and find that the total cost to the tax payers for !he pool alone will be some $4 million over the 20 year lease. The opeiating costs for the pool. excluding personnel expenses, are projected to he S16b,850 at t%� outset. With peisonnel costs inciuded this could run up Lo a quarter of a million dollais. Before votina to include the PU01 in 1% AP SU990SL thau the Board of Coltmisslnnei2 first determine in which .tart of the County the pool will W iocated. understand the usage pattern projected for the pool, compare the financial merits of lease vet sus purchase wirh public approved bonds and thou determine which other projecis must be delayed or d opped to accomodate tho pool. During the past decade, tno cost of Ofange County Government, excludingr education, has risen from $9.5 million (190/0) Lo 102 million (1990/91). Ris incieass of 2366 tax exceeded the inflation raLO Of Eoma 60% Wring Lh• same period. ism sure thai during that period eawl item of expensliuve seem to 11a MeTIT. however to avoid another decade of soaring costs the question the COMMAIOWWS MUST ask themselves must be " is this expenditure absoAtely nacessary", Tho pool pyoposal. shOUId be requited to pass Mis test. Alw pazn'- c ap v 1 ;A --I! �Ls a f, nil) met,bod of I o e e; I. no, .� iii e ( )Ifiw A. c, 1 �a r, c a'n c I, e fit a J- i I t-1 c s 1•: L'YiO i T. I` Orl Y t IE' d-lt-1 to 1..,_ ,:6, E"-D ;,, 1 c e,-� pond 1. t u r es - You wiy war. C, f i d C., I a t A (.)I,, LO a lnrig expondl ti.ires in t-1he vlav :Ijti; 'A Ln 17 T i vou L;I .11' C)U, r t i a 1 s I- n 'im , � � , i - , I " J . - q L C, I _„ Aa- Please read, sign and mail 'Today! P.U. Box Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central orange County. There is an Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County, There is an %& A ming need )or a pu�11'c pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I believe that 01ku I I 1 hJ 6 make this pool /hockey rink facility a reality YOU will benefit Oxange'County in many ways including; 1) more childilo Wjjj ICO n to jWjM Eq Uq U1111 1114 2) teenagers will have a wholesome_activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especialljr qi fiWiy All1111 ' 11 1 eviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. TLs is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. please include the approximately $209,000 a'year lease payment in Your capital improvement budget. Sincerely, Please read, sign and mail Today! P.O. Box Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I Believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including: I. more children will learn to swim and be water safe 2. teenagers will have a wholesome activity available 3. Orange High could have a swim team 4. alleviate overcrowding in Chapel Hill pools 5. theraputic, rehabilitative, and preventative health for all ages, especially the elderly 6. attract economic development - both as an added recreational benefit and for specific businesses that might be looking to locate near a community center as this one. This is a unique opportunity to greatly benefit the citizens of Orang County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvements budget. Sincerely, Mary F. Whitted Post Office Box 547 Hillsborough, North Carolina 27278 I Dear Chair Carey and County Commissioners, T am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. 2 believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development-- both.as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease, payment in your capital improvement budget.. Sincerely, Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim.and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need.for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; . 1) more children will.learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, G �c 9� / 5 �l�i- �73a,3aa� Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I believe that by. helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development - -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. I believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. . This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, Dear Chair Carey and County Commissioners, 2 am writing to voice my strong support for the Olympic indoor pool facility in central Orange County. There is an overwhelming need for a public pool in central and northern Orange County, and the pools in southern Orange are overcrowded. The lease purchase arrangement with the Triangle Youth Hockey Association makes it affordable and possible. 2 believe that by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but,especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital improvement budget. Sincerely, Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olya indoor pool facility in central Orange County. Thex overwhelming need for a public pool in central and r Orange County, and the pools in southern Orange are, overcrowded. The lease purchase arrangement with the Triangle You Association makes it affordable and possible. I bel by helping to make this pool /hockey rink facility a reality you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development - -both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $200,000 a year lease payment in your capital - improvement. budget.... - - - -- Sincerely, r � .. a# Dear Chair Carey and County Commissioners, I am writing to voice my strong support for the Olym W09*21 indoor pool facility in central Orange County. Ther overwhelming need for a public pool in central and n Orange County, and the pools in southern Orange are overcrowded. `I The lease purchase arrangement with the Triangle Youth wk& Association makes it affordable and possible. Z belie e3�th, by helping to make this pool /hockey rink facility a rekxTry you will benefit Orange County in many ways including; 1) more children will learn to swim and be water safe 2) teenagers will have a wholesome activity available 3) Orange High could have a swim team 4) theraputic, rehabilitative, and preventative health uses for all ages; but especially the elderly 5) alleviate overcrowding in Chapel Hill pools 6) attract economic development- --both as an added recreational benefit and for specific businesses that might naturally be looking to locate near a community center such as this. This is a unique opportunity to greatly benefit the citizens of Orange County without having a huge price tag. Please include the approximately $.200,000 a year lease__payment. in _ your capital improvement budget. Sincerely, .,�, -� ,.._.,.. .q � „�. , ORANGE COUNTY COMMISSIONERS P.O. Box 8181 HILLSBOROUGH, N.C. 27278 732 -8181 Moses Carey, Jr. PROCLAMATION 968 -4501 Alice M. Gordon 688 -7331 Stephen H. Halkiotis 227 -2031 verla C. Insko NATIONAL COMMUNITY DEVELOPMENT WEEK 644 -3004 (Fax) Don Willhoit APRIL 20 - 26, 1992 WHEREAS, the Community Development Block Grant Program has operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate income; and WHEREAS, Community Development Block Grant funds are provided through the U.S. Department of Housing and Urban Development; and WHEREAS, since 1980, Orange County has received approximately 4.5 million dollars through the Community Development Block Grant Program which has provided housing rehabilitation, water /sewer service and paved streets to low and moderate income neighborhoods; and WHEREAS, these Community Development Block Grant funds have brought immeasurable benefit to the citizens and communities of the State of North Carolina in neighborhood revitalization and improved community facilities and services, especially for the benefit of low and moderate income families and to alleviate slums and blight; and WHEREAS, Orange County and its citizens recognize the critical role the Community Development Block Grant Program plays in our community and the importance of its continuation. NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners proclaim April 20 - 26, 1992 COMMUNITY DEVELOPMENT WEEK and call upon all citizens of our County to support the COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. GIVEN UNDER BY HAND AND THE SEAL OF THE COUNTY OF ORANGE, ON THIS THE TWENTY -FIRST DAY OF APRIL, IN THE YEAR OF YOUR LORD, NINETEEN HUNDRED AND NINETY -TWO. qg&�V� d Moses Carey, Jr., Chair Orange County Boa of Commissioners YOU COUNT IN ORANGE COUNTY! AMENDMENT NUMBER - 7 to CONSOLIDATED CONTRACT between THE STATE and THE ORANGE COUNTY HEALTH DEPARTMENT This Contract covering the period from July 1 1992 to June 30 1993 (Month) (Day) (Year) to (Month) (Day) (]Gear) is hereby amended to add the following activities: ACTIVITIES Maternal Outreach Worker 93 -5113 -068 AIDS GRANT 93 -4546 -068 All provisions and clauses set forth in the Contract are hereby incorporated in this Amendment and constitute the terms and conditions a- pplicable for the above activities involving State funding. CONTRACT SIGNATURES g,6ke��� 9- 22-�2 Health Director Date Finance Office Chairman of County GDate r/22 i Date NORTH CAROLINA DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES 1illiam W Cobey, Jr, Secretary Department Head's Signature or Authorized Agent DEHNR 2946A (REVI$f-D 10/89) General Services 13ivision (Review 10/90) N.C. Department of Environment, Health, and Natural Resources Division of General Services SFY 93 LOCAL HEALTH DEPARTMENT BUDGET Division of E idctniology nZIni / 06/30 / '93 11� Effective Date Termination Date Revision Number P. O. Numbc -L- f)--o6 9 Contract Number Contractor: ORANGE COUNTY HEALTH DEPARTMENT A Activity A Project Director: DAN REIMER T Total Budget: $ 32, 676.00 ITEM DESCRIMON C CLASSIFICATION ITEM AMOUNT E S STATE EXPD,4DITURES: X S Salaries & Fringe Benefits . . SA/" -R 1000- 26,795.00 Operating Expcnscs O OP EXP 7000 P m Purchase of ui - 5.881.00 E G General Contrac ted or - li•: ..i� .¢. : E Purchased Services l .. { LOCAL FUNDS: R Appropriation E , 'FXIX /SSBG Fees 'C Other Recei is E Subtotal Local Funds X STATE/FEDERAL /SPECIAL FUNDS: P D E H N R T S Subtotal Statc/Fcdcral/Spaci s APPROP 101 TXDC /SSBG 102 OTHR REC ` - 103 TOTAL RECEIPTS --- 'equal to Toml Expcndirures Finance Officer Signature 'HNR 2948 (Revised 2/90) rn $ 32,676.00 $ 32,676.00 $ 32,676.00 Date „i`.a 1- Iv Sion /Section ignature Date A- z-Z -q2- �Date ntwu.,.m� r�( M Date TOTAL RECEIPTS --- 'equal to Toml Expcndirures Finance Officer Signature 'HNR 2948 (Revised 2/90) rn $ 32,676.00 $ 32,676.00 $ 32,676.00 Date „i`.a 1- Iv Sion /Section ignature Date A- z-Z -q2- �Date ntwu.,.m� r�( M Date .� • -y LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment,��� Health, and Natural Resources Revision Number Division of General Services % SFY ` (� ,Division of Maternal and Child Health --- -� 1 `� P. O. Number 7;/ 6 - -/ 1 3 D 6ig Effective Date Termination Date Contract Number Contractor :. Orange County Health De axtment Project Director: Daniel B. Reimer Activity: Reynolds Outreach Total Budget: $ 47,907 E LOCAL EXPENDITURES: LOCAL E)T 5 TOTAL EXPENDITURES -- equal to Total Receipts L�� c e $ 47,907 ITEM DESCRIPTION CLASSMCATION ITEM AMOUNT E STATE EXPENDITURES: . TXIX /SSBG Fees Other Receipts OTHR REC 103 C Salaries & Fringe Benefits E SA/FR 1000 39,375 X Operating Expenses OP EXP 2000 7, 200 P Purchase of Equipment Subtotal Srate/Federal /S ial $ 47,907 TOTAL RECEIPTS — equal to Total Expenditures $ 47,907 E General Contracted or Purchased Services GENERAL 6100 332 1 N School Health SCI HLTH ` :: : » >;:6200 ':: D CLLn]C1aI1 a. T Laboratory T T Pharmacy Services RX ;SER fi$6 U Transfer TXIX R Subtotal State Expend. $ 47.907 E LOCAL EXPENDITURES: LOCAL E)T 5 TOTAL EXPENDITURES -- equal to Total Receipts L�� c e $ 47,907 aAJ,64- (-. qlau* ohy/ Local Authorized Official Si Dat &- Ch H-P Division /Section Signature Date Finance Officer Signature Date l fiscal M ement Lure Date w DEHNR 2948 (Revised 2/90) =; General Services Division (Review 2/93) LOCAL FUNDS: R Appropriation APPROP 101 TXIX /SSBG 102 E . TXIX /SSBG Fees Other Receipts OTHR REC 103 C Subtotal Local Funds 5 E STATE/FEDERAL /SPECIAL FUNDS: I P T � cft/✓,2 � vJZ. 3Y71- ''3i �"� $ 47,907 S Subtotal Srate/Federal /S ial $ 47,907 TOTAL RECEIPTS — equal to Total Expenditures $ 47,907 aAJ,64- (-. qlau* ohy/ Local Authorized Official Si Dat &- Ch H-P Division /Section Signature Date Finance Officer Signature Date l fiscal M ement Lure Date w DEHNR 2948 (Revised 2/90) =; General Services Division (Review 2/93) 4' r � ti. a 0' Y LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Division of General Services SFY _ Division of .Epidemiology_ U 07 / 92 06 / 93 9 3 Effective Date Termination Date T Contractor: Qng4 COurItY Hit?, P?,P�W ?,t. Activiry: Revision Number — P. O. Number 4 5 1 0 0 6 8 Contract Number Communicable Disease Project Director: _ .Daniel B. Reimer Total Budget: $.328-0-0 LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees Other Receipts C E Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: I P Subtotal State/Federal/Snecia APPROP 101 TXIX /SSBG 102 OTHR REC 103 TOTALXCEIPTS -- equal to Total Expenditures OFF r' v. Divikip'r ✓Section S e Date trance Officer Sigmture E6te / iscal M ment Signature to L. Dr~HNR 2948 (Reviae� 2/90) u General Services Division (Review z /93) „„” • �Fj� vV L �,/ ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E STATE EXPENDITURE'S: X Salaries 6c Fringe Benefits SA/FR 1000 Operating Expenses OP EXP 2000 227.50 P Purchase of Equipment EQUIP 5000 E General Contracted or N Purchased Services GENERAL 6100 1 �" School Health D Clinician CIS] 6863 I T Laboratory TAR 6862 Pharmacy Services RX SERV 6865 U Transfer TXUC « = > = =� . <�< R Subtotal State Expend. $ 3,800 E LOCAL EXPENDITURES: LOCAL EXP 9000 S TOTAL EXPENDITURES — equal to Total Receipts $ 3,800 LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees Other Receipts C E Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: I P Subtotal State/Federal/Snecia APPROP 101 TXIX /SSBG 102 OTHR REC 103 TOTALXCEIPTS -- equal to Total Expenditures OFF r' v. Divikip'r ✓Section S e Date trance Officer Sigmture E6te / iscal M ment Signature to L. Dr~HNR 2948 (Reviae� 2/90) u General Services Division (Review z /93) „„” • �Fj� vV L �,/ ..k N.C. Department of Environment. Health, and Natural Resources Division of General Services SFY 07 / 92 Effective Date LOCAL HEALTH DEPARTMENT BUDGET a Division of Epidemiology / 93 Termination Date Revision Number P. O. Number 9 3 4 5 1 0 0 6 E Contract Number Contractor: _ Qr, g Comt Health D LE -trfmt _ Activity-. ommunicable disease � Project Director: Daniel B..$ioi= - _ -- Total Budget: $ 3,800 LOCAL FUNDS: R Appropriation E TX .K /SSBG Fees Other Reeei C E Subtotal Local Funds •STATE/FF-DERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal/Sneeia TOTAL Officer Signature DENM 2948 (Revved 2/90) General Services Division (Review 2/93) APPROP 101 TX X /SSBG 102 OTHR REC 103 --- equal to .Total Expenditures Date ki' � r>,»� to F1 UK :CI W Division/Section Signature Date F S ., 7 t ignature Date ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E STATE EXPENDITURES: X Salaries & Fringe Benefits SA/FR 1000 Operating Expenses OP EXP 2000 2.750 P Purchase of Equipment Ems( UlP _ 5000 E General Contracted or N Purchased Services GENERAL - -- - - 6100 ._1 ,050 . -- School Health H D Clinician CLN 6863 I <: ..,... - - -- >.::;; T Laboratory LAB 6862''.; Pharmacy Services RX SERV 6865 U Transfer TXIX R Subtotal State Expend. $ 3,800 E LOCAL EXPENDI URES: LOCAL EXP 9000 S TOTAL EXPENDM -RES -- equal to Tonal Receipts $ 3,800 LOCAL FUNDS: R Appropriation E TX .K /SSBG Fees Other Reeei C E Subtotal Local Funds •STATE/FF-DERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal/Sneeia TOTAL Officer Signature DENM 2948 (Revved 2/90) General Services Division (Review 2/93) APPROP 101 TX X /SSBG 102 OTHR REC 103 --- equal to .Total Expenditures Date ki' � r>,»� to F1 UK :CI W Division/Section Signature Date F S ., 7 t ignature Date .4, DEPRESS PAi FOR RECEIPT AND PAYMENT STATUS OR PFi FOR A NEW INQUIRY SCREEN BHACTINQ CONSOLIDATED CONTRACT SYSTEM PAGE 2 CURRENT ACTIVITY STATUS PF9=MENU FY: 93 CNO: 4510068 ORANGE COMMUNICABLE DISEASES BHACTINQ DEHNR CONTRACT DATA SYSTEM PAGE i PF9=MENU LOCAL RECEIPTS: CURRENT ACTIVITY STATUS AMOUNT FY: 93 CNO: 4510068 ORANGE COMMUNICABLE DISEASES PON: 90438 REV: 00 REVDTE; 00/88/08 EFFDTE: 0792 TRMDTE: 0693 EXPAOD: 12/31/92 ITEM XIX/GGBGm BUDGETED CURRENT QTR TO-DATE UNEXPENDED NO. DESCRIPTION AMOUNT EXPENSES EXPENSES BUDGET 1000 SA/FR TOTALS: .00 .00 2000 OP EXP 2,750.00 2,750.00 2,750.60 .00 5000 EQUIP AMT. BUDGETED PAID TO-DATE 6100 GENERAL i,05p.00 1,050.80 1,050.00 .00 6200 SCH HLTH 6863 CLN 6869 DEL SERV 6862 LAB 6865 RX SERV 6864 TRANG/XIX/SSBG STATE TOTALS: 31800^00 31800.00 31800.08 .00 LOCAL EXPENDITURES: STATE & LOCAL TOTALS: 3,8OO.00 31800.00 3,8o0.00 .00 STATE TO-DATE EXPENDITURES OVER S/F/S TO-DATE RECEIPTS BY: 3,800.00 LOCAL TO-DATE EXPENDITURES EQUAL LOCAL TO-DATE RECEIPTS BY: .00 DEPRESS PAi FOR RECEIPT AND PAYMENT STATUS OR PFi FOR A NEW INQUIRY SCREEN BHACTINQ CONSOLIDATED CONTRACT SYSTEM PAGE 2 CURRENT ACTIVITY STATUS PF9=MENU FY: 93 CNO: 4510068 ORANGE COMMUNICABLE DISEASES BUDGETED TO-DATE LOCAL RECEIPTS: AMOUNT RECEIPTS BALANCE i81 APPROP 102 XIX/GGBGm 103 OTHER REC TOTALS: .00 .00 .0O STATE/FEDERAL/SPECIAL FUNDS REVISION NO. 08 EFFECTIVE DATE: 00/00/00 OBJ RCC PCM AMT. BUDGETED PAID TO-DATE BALANCE 6100 400 0093 STATE APPROP 3'880.00 .80 3,800.00 TOTALS: 31800.00 .08 3180O.00 ' DEPRESS PFi KEY FOR NEW INQUIRY SCREEN i - ti- N.C. Department of Environment, Health, and Natural Resources Division of General Services STY row' WAS LOCAL HEALTH DEPARTMENT BUDGET r Revision Number --L .� tl A0 Division of General Services L P. O. Number 9 3 4 1 1 0 0 6 8 Contract Number 07 / 92 06 / 93 Effective Date Termination Date Contractor: Orange County Health Department Acp� �'� General _ - Daniel B. Reimer 549-00 Project Director: Total Budget: $ Local Authorized Official Swna to Z-2-- 7 (-/- 14 finance Officer Signature Date DEHNR 2948 (Revised 2/92) Ge er Scxv Divisor (Review 2/94) Nz kt— kmw;h %nd�Division /Section Signature Date ism /jr /� t� fiscal Mina em nt Signs a Date LOCAL FUNDS: R Appropriation APPROP 101 TXIX /SSBG 102 E TX1X /SSBG Fces Other Receipts OTHR REC 103 C Subtotal Local Funds $ E STATE/FEDERAL /SPECLgL FUNDS: I P _6 le) T S Subtotal State/Feder s $ 5 4 TOTAL RECEIPTS -- equal to Total Expenditures $ 5 4 9 . 0 0 Local Authorized Official Swna to Z-2-- 7 (-/- 14 finance Officer Signature Date DEHNR 2948 (Revised 2/92) Ge er Scxv Divisor (Review 2/94) Nz kt— kmw;h %nd�Division /Section Signature Date ism /jr /� t� fiscal Mina em nt Signs a Date T y� LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of En%ironment, > Health, and Narural esourccs Revision Numbcr .L- Di,. ision of Genera] Services /f 11 S^l' 6 / Division of Gcner-&l Services P. O. Number 9 3 4 1 1 0 0 6 8 Contract Number 07 / 92 06 / 93 Effective Date Termination Date Conmactor: Orange County Health Department Activity Project Director: Daniel B. Reiner General Toes] Budget: $ 5 4 9. 0 0 Laboratory Pharmacy Services Transfer TXIX Subtotal State LOCAL EXPENDITURES: I LOCAL EXP TOTAL EXPENDITURES — equal to Total Receipts x S 549.00 S 549.00 ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E STATE EXPENDITURES: TXIX /SSBG Fern Other Receipts TXIX /SSBG 102 OTHR REC 103 X Salaries & Fringe Benefits E SA/FR 1000 STATE/FEDERAL /SPECIAL FLTNDS: Operating Expenses I OP EXP 2 0 0 0 5 4. 9 . on P Purchase of Equipment T „ _ _ . _._ 5000 E General Contracted or S N Purchased Services Subtotal Suu/Fedenl /S S 549 GENERAL 6100 School Health :< > .. 5a0.......... :...:.:.:.:.::: ..::::....::... :....:.......... _. Clinician : ? :'' ` >:: <:.' >: -" :``<; 5863''::::: >:?'> > >'> `' . ;' ... :........ .................... . Laboratory Pharmacy Services Transfer TXIX Subtotal State LOCAL EXPENDITURES: I LOCAL EXP TOTAL EXPENDITURES — equal to Total Receipts x S 549.00 S 549.00 Local uthorixcd Of7Sir E6te Finance Officer Signature w� gate DES NR 2948 (Revised 2/92) C-mrral Services Divicbo (Review 2/94) blcx:k Zr Division /Section Signature ~�— F' Mans ent Signs re u bate Dace LOCAL FUNDS: R Appropriation APPROP 101 E TXIX /SSBG Fern Other Receipts TXIX /SSBG 102 OTHR REC 103 C E Subtotal Local Funds S STATE/FEDERAL /SPECIAL FLTNDS: I P T S Subtotal Suu/Fedenl /S S 549 TOTAL RECEIPTS --- equal to Total Expendinnres $ 549. 0 0 Local uthorixcd Of7Sir E6te Finance Officer Signature w� gate DES NR 2948 (Revised 2/92) C-mrral Services Divicbo (Review 2/94) blcx:k Zr Division /Section Signature ~�— F' Mans ent Signs re u bate Dace E17:C MEMORANDUM TO: Ken Chavious Beverly Blythel% Sally Kost Pam Jones FROM: Dan Reimer DATE: August 11, 1992 SUBJECT: Transmittal of Approved 1992 -93 Consolidated Contract Enclosed is your approved copy of Orange County Health Department's 1992 -1993 Consolidated Contract with DEHNR. In addition to the Consolidated Contract are copies of Activity Budgets and Contract Addenda. If you have any questions, please do not hesitate to call. Enclosures Page 1 of 12 1992 - 1993 CONSOLIDATED CONTRACT BETWEEN THE STATE OF NORTH CAROLINA AS REPRESENTED BY THE DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES (Hereinafter called the "State ") DEED] ORANGE COUNTY HEALTH DEPARTMENT (Name of Local Health Department) (Hereinafter called the "Department ") FOR THE PURPOSE OF MAINTAINING AND STIMULATING THE ADVANCEMENT OF HEALTH IN NORTH CAROLINA This Contract Shall Cover a Period From July 01, 1992 to June 30, 1993 NOW, THEREFORE, the State and the Department agree that the provisions and clauses herein set forth shall be incorporated in and constitute the terms and conditions applicable for the following activities involving State funding. (State funding or funds means state, federal, and /or special funding or funds throughout this contract.) ACTIVITY General Transfer of Escrow AIDS federal Tuberculosis Maternal Health Family Planning CSHS Orthopedic DEHNR 2946 (Revised 02/92) Division of General Services (Review 02/93) ACTIVITY Child Health Child Service Coordination MCH Block Grant Nutrition Adult Health Health Promotion 2 A Page 2 of 1.2 3 WORK TO BE PERFORMED 1. The Department shall perform activities in compliance with applicable program rules contained in the North Carolina Administrative Code as well as all applicable Federal and State laws and regulations. 2. The Department shall submit for approval the required Program Contract Addenda for State funded budgets. 3. The De artment shall submit com leted re orts as re uired by budgeted funding criteria and as s ecified in Listing of Re uired Fiscal and ,Statistical Re o is Addenda 4. The Department shall administer and enforce all rules which have been adopted by the Commission for Health Services or approved by the State and adopted by the Local Board of Health. 5. The Department shall provide to the State copies of rules adopted by the Local Board of Health pursuant to G.S. 130A -39 and Public Health Ordinances adopted by the County Commissioners. Copies of existing rules and ordinances shall be submitted to the State Health Director within 45 days. Thereafter, copies of rules adopted shall be submitted within 30 days of adoption. 6. The Department shall provide to the State a Community Diagnosis Prioritization of Problems every biennium. The Department shall also provide a Community Diagnosis narrative, if completed. B. FUNDING STIPULATIONS 1. Funding for this contract is subject to the availability of State, Federal, and special funds for the purpose set forth in this Contract. 2. During the period of this Contract, the Department shall not use State. Federal or Special Project funds received under this Contract locally appropriated funds as reflected in the Local Health Department Budgets. 3. The Department shall not use personal health program funds to support environmental health personnel nor use environmental health program funds to support personal health programs. 4. The Department shall comply with Standards for Mandated Public Health Services, 15A NCAC 25, Section .0200; and Administrative Procedures Manual for Federal Block Grant Funds, 1 NCAC 33, Sections .0100 .1502. 5. The Department shall maintain employee time records for the contract period documenting the portion of time that each employee attributes to each activity when State funds are budgeted for-the support of employee salaries and fringe benefits. The percentage of time each employee spends in each activity shall be converted to dollars based upon the employees' salary and benefits. These records will serve to document salary and benefit expenditures reported on Forms DEHNR 2949 and DEHNR 2950, and compliance with Chapter 479, Section 99 of the 1985 Session Laws. Page 3 of 12 6. The Department participating in Medicaid Reimbursement shall: a. Comply with the terms of the Memorandum of Understanding between the Division of Medical Assistance and the Division of Health Services and the Local Participation Agreement dated July 1, 1984 and any subsequent approved addenda or new MOU approved and established during the period of this contract. b. Make every reasonable effort to collect its cost in providing services, for which Medicaid reimbursement is sought, through public or private third party payors except where prohibited by Federal regulations or State law. No one shall be refused services solely because of an inability to pay. All payments from persons, and Rublic or arivate third Rarty 2axa-r-s. shall be utilized for the activity that generated the revenue and shall not reduce or replace locall aRpropriated funds during the Reriod of this Contract. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal regulations, including but not limited to, 45 CFR 74. 4 7. The Department agrees to match the expenditure of Adolescent Pregnancy Prevention Project grant funds with any in -kind source or newly generated funds, public or private available to the project. Payment from the State shall be in accordance with Chapter 689, Section 174 of the 1991 Session Laws. 8. Funds budgeted for Adolescent Health Activities shall not be expended for dues or out -of -state travel unless prior approval is received from the program. 9. Subject to the approval of the appropriate Division, a local health department may seek reimbursement for services covered by a program operating under 15A NCAC 24A rules when those services are not supported by other state or federal funds. All payment program rules and procedures as specified in the Purchase of Medical Care Services manual must be followed. 10. Subject to the availability of funds and approval of the Office of Public Health Nursing, a local health department may request reimbursement for: a. Nursing service personnel participating in the Introduction to Public Health and Public Health Nursing course and the Supervisors .Training Course. Reimbursement is limited to no more than $200.00 per week per participant upon successful completion of the course. b. Nursing service personnel attending Continuing Education offerings which are identified by letter from the Office of Public Health Nursing as being eligible under the nurse training funds. Reimbursement is limited to $25.00 per participant per event. - Page 4 of 12 5 11. The Department shall have an annual audit performed in accordance with The Single Audit Act. of 1984 as implemented by OMB Circular A -128 Audit findings and resolution of said findings shall be handled by the Division of Fiscal Management, Budget & Analysis Section. 12. Equipment is a type of fixed asset consisting of specific items of property that: (1) are tangible in nature; (2) have a life longer than one year; and (3) have a significant value. a. For Budgeting and Reporting Purposes 1. Equipment purchases meeting the above definition and having an acquisition cost of $500 or more must be budgeted and reported in Line Item 5000. b. For Inventory Purposes 1. Equipment must be accounted for in accordance with Local Government Accounting System Procedure No. 15. 2. Women, Infants and Children Program All equipment with an acquisition cost of $500.00 or more must be inventoried with the Division of Maternal and Child Health. C. For Prior Approval Purposes 1. Equipment purchased or equipment leased where there is an option to purchase with State /Federal funds must receive urior written approval from the appropriate Division, Section, or Branch when the acquisition cost exceeds.$500.00. 2. Women, Infants and Children Program All medical equipment and computer equipment, regardless of cost and all other equipment with an acquisition cost of $500.00 or more must receive prior approval from the program office. 3. Equipment purchased with program income generated by the expenditure of Title X Family Planning Funds with an acquisition cost of $500.00 or more must receive prior written approval from the program. C. FISCAL CONTROL 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General Statute Chapter 159, Article 3. a. The Department shall maintain a purchasing and procurement system in accordance with generally accepted accounting practices and procedures set forth by the Local Government Commission. ri Page 5 of 12 b. The Department shall execute written agreements with all parties who invoice the Department for payment for the provision of services to patients. C. The Department shall receive prior approval from the State when subcontracting for services in the Women, Infants and Children Program. d. When subcontracting, the following conditions must be met: 1. The Department is not relieved of any of the duties and responsibilities provided in this contract. 2. The subcontractor will agree to abide by the standards contained herein or to provide such information as to allow the Department to comply with these standards. 3. The Department will make available to the State upon request a copy of subcontracts supported with State /Federal funds. e. The Department shall retain all budgets, budget revisions, contracts, contract addenda, and financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the Division of Archives and History, Department of Cultural Resources. 2. The Department shall prepare and maintain a budget for each activity covered by this contract in a manner consistent with instructions provided with Forms DEHNR 3370 (Revised 2/92) and DEHNR 2948 (Revised 2/92). a. The Department shall prepare budget revisions for prior approval of the State when those revisions are in the School Health Program (Line Item 6200). b. The Department shall prepare budget revisions for prior approval of the State when State funds will be increased or decreased. C. The Department shall prepare an informational copy for the State of all other budget revisions when proposed expenditures exceed the line amount budgeted. d. The Department shall submit all revisions prior to the end of the term specified in this Contract. Budget revisions received by the State after the end of the contract period will be returned without action. 3. The Department shall observe the following conditions when budgeting and reporting earned income revenues (escrow): a. All earned income must be budgeted in the program where earned, except that income earned by a program which has no activity budget can be budgeted in a program approved by the State. b. Line Item 9000 in the program budget shall be used to budget TXIX fees. Page 6 of 12 7 c. Line Item 102 in the program budget shall be -used to report TXIX fees received which are used to support TXIX expenditures shown in Line Item 9000. d. Line Item 6864 in Activity 3109, Transfer of Escrow Funds, only shall be used to show anticipated TXIX earnings. e. A local account shall be maintained for unbudgeted /unreported TXIX fees transferred to the Department. Accounts shall be maintained in sufficient detail to identify the program source generating the fees. f. No more than one year's transfer of escrow funds (or $10,000.00) whichever is greater) for any activity can be carried forward from one year to the following year. 4. The Department shall submit a quarterly report of actual receipts and expenditures of the Department according to instructions provided with Expenditure Reports, Form DEHNR 2949 (Revised 8/91) and Form DEHNR 2950 (Revised 7/91). a. The Department shall submit quarterly expenditure reports to the State within 45 days from the end of the reporting quarter. b. The Department shall submit the final Expenditure Report to the State within 45 days after the end of the contract period. C. The Department shall submit amended or corrected expenditure reports within six (6) months after the end of the contract period. Amended or corrected expenditure reports received after December 31 will be returned without action. d, The Department shall refund to the State all State funds not supported by expenditures within 10 days after notification of overpayment. e. . The Department shall follow Women, Infants and Children Program and other Federal program reporting requirements when they differ from those stated above. f. The Department shall submit monthly WIC expenditure reports to the State no later than the 8th of the following month. g. Reimbursement of WIC approved expenditures for July, August, and September cannot exceed one - fourth of the total budget for the contract period. h. The Department shall submit monthly Maternal Outreach expenditure reports to the state no later than the 15th of the following month. i. The Department shall submit expenditure reports for Mosquito Control activity in accordance with 15A NCAC 18B, Sections .0104 and .0107. Page 7 of 12 8 j. The Department shall submit request for payment for services provided under 15A NCAC 24 A rules to the Claims Processing Unit, DEHNR Division of Fiscal Management. k. The Department shall submit request for reimbursement for nurse training to the Office of Public Health Nursing. 5. The Department shall submit on an annual basis Staff Time Activity Report, DEHNR 3389. The report shall accompany the final expenditure report and must be received by the State within 45 days after the end of the contract period. 6. For Adolescent Health Activity, the Department agrees to (1) have responsibility for the immediate direction, supervision and evaluation of the activities supported through the contract, which will be conducted in accordance with the amended plan /update submitted by the Department; (2) submit any media material in writing to the Division of Maternal and Child Health for approval prior to release to the public; (3) submit a mid -year report on progress in meeting project objectives. by February 1, 1993; (4) submit an evaluation report demonstrating achievement of stated goals no later than August 16, 1993. D. PERSONNEL POLICIES The Department shall adhere to and fully comply with State personnel policies as found in North Carolina General Statute, Chapter 126, and 1 NCAC 8. Such policies include, but are not limited to, the following: 1. Equal employment opportunity; 2. Affirmative action; 3. Policies for local government employment subject to the State Personnel Act; 4. "Local Classification and Salary Range "; 5. "Compensation Policy for Local Competitive Services Employees "; and 6. "Recruitment and Selection Policy and Procedures "; 7. Environmental Health Specialists employed by the Department shall be delegated authority by the State to administer and enforce State environmental health rules and laws as directed by the State pursuant to G.S. 130A -4(b). This delegation shall be done according to 15A NCAC 18A .2300. a. Local health departments are responsible for sending their newly - employed environmental health specialists (interns) to 20 days of initial field training /orientation at one of the designated training centers within 90 days from date of employment. E F Page 8 of 12 0 b. The employing health department shall reimburse the training center(s) $25 per day for providing initial field training /orientation for the newly- employed environmental health specialists. C. Initial field training /orientation centers shall be paid within 90 days by the employing health department for services rendered. d. Arrangements for initial field training /orientation including designation of the training center for newly- employed environmental health specialists will be handled by the Environmental Health Services Section, Division of Environmental Health. CONFIDENTIALITY All information as to personal personnel in connection with under this Contract shall confidential, and shall not written consent except as ma regulation. Such information other form which does not individuals. CIVIL RIGHTS facts and circumstances obtained by Department the provision of services or other activity e privileged communication, shall be held ,e divulged without the responsible person's be otherwise required by applicable law or may be disclosed in summary, statistical, or directly or indirectly identify particular The Department shall assure that no person, on the grounds of race, color, age, religion, sex, marital status, or national origin (unless otherwise medically indicated) or otherwise qualified handicapped individual solely by reason of his/her handicap be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity covered by this Contract. The Department shall complete HHS Form 441, Assurance of Compliance with the Department of Health and Welfare regulations, under Title VI of the Civil Rights Act of 1964; for the Women, Infants and Children Program, FNS -64, Assurance of Compliance with the Department of Agriculture Food and Nutrition Service, under Title VI of the civil Rights Act of 1964; and HHS Form 641, Assurance of Compliance with Section 504 of the Rehabilitation Act of 1973. G. RESPONSIBILITIES OF THE STATE 1. The State shall provide to the Department upon request technical assistance in the preparation of the Consolidated Contract /Activity Budgets and Contract Addenda. 2. The State shall specify those administrative forms /reports and their respective revision dates that are required by particular activities pertaining to the Department's budget with the State in Listing of Reouired Fiscal and Statistical_ Reports (Addendum 1) for the contract period. New forms /reports not listed in Reouired Fiscal and Statistical Reports shall be implemented during_ a contract period only with the approval of the State Health Director. i'1 Page 9 of 12 3. The State shall provide to the Department within thirty (30) days after receiving an activity budget from the Department an approved signed copy of the budget. 4. The State shall provide funds to the Department upon approval of the Contract Addenda, activity budgets, and signing of this contract. 5. The State shall assist the Department to comply with all applicable laws, regulations, and standards relating to the activities covered in this contract. 6. The State reserves the right to conduct reviews to determine compliance with the terms of this contract. 7. The State shall be assured that the Department maintains expenditure of locally appropriated funds for maternal health, child health, and family planning activities equal to or greater than that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending June 30, 1985. This maintenance of effort shall be measured by salary equivalencies which are to be maintained in accordance with Section B . 5. of this contract. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department as follows: 1. For departments selecting monthly payments through the GMTS option -- Provided the Consolidated Contract is properly executed and all quarterly expenditure reports are filed within the established time frames, payments equal to 1/12 of the total program approved budget shall be made on the lath of each month as follows: July October February August November April September January May Based on expenditures reported for the first, second, and third quarters, payments shall be adjusted either upward or downward, in payments made on the 15th of the following months: December March June 2. For Departments selecting monthly payments through the check option -- Provided the Consolidated Contract is properly executed and all quarterly expenditure reports are filed within the established time frames, payments equal to 1/12 of the total program approved budget shall be made by the 25th of each month as follows: July October March August December April September January June 10 Page 10 of 12 11 Based on expenditures -reported for the first,- second, and third quarters, payments shall be adjusted either upward or downward, in payments made on the 25th of the following months: November February May 3. For departments selecting quarterly reimbursement option, payments shall be made by the 25th of the month in which the quarterly expenditure report is received. 4. For departments receiving Rural Obstetrical Care Incentive funds, payment of such funds shall be made in one lump sum the month following receipt and approval of the activity budget. 5. For departments receiving Maternal Outreach project funds, payment will be based on actual reported expenditures. Separate monthly payments will be made provided that expenditure reports are received as required in C. 4. h. 6. Food and lodging fees will be disbursed to the department in one sum the month following .receipt and approval of the activity budget and any subsequent budget revisions. 7. Quarterly payment for reported expenditures in Line Item 1000 shall be limited to one - fourth of the budgeted amount in that line item. S. Increased or decreased payments necessitated by changes in the total budgeted amount will be reflected in the monthly payments subsequent to approval of the budget revision. 9. Payments shall be suspended when expenditure reports are not received by the time specified. Payments will resume on the specified dates in the months subsequent to receipt of the expenditure reports. 10. Payment is limited to the total amount of the budget by line item. 11. Final payments will be made based on the 4th quarter expenditure report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments. Final payments should be made not later than September 15th. 12. Transfer of Title X1X Fees a. Upon receipt of Title XIX fees, transfer of such funds will be made to departments participating in GMTS on the 15th of the month and to departments not participating in GMTS on the 25th of the month. b. When fees received exceed the amount shown by program in Activity 3109 an internal adjustment will be made to increase the amount shown. I. J K. AMENDMENT OF CONTRACT Amendments, modifications, or waivers of time by mutual agreement of all parties. signed by appropriate authorities. PROVISION OF TERMINATION Page 11 Of 12 this contract may be made at any.. Amendments shall be in writing and This contract may be terminated for reasons other than non - compliance upon sixty (60) days written notice by either party. If termination should occur, the Department shall receive payment only for allowable expenditures. The State may withhold payment to the Department until the State can determine whether the Department is entitled to further payment or whether the State is entitled to a refund. COMPLIANCE 1. The State shall assure compliance with all terms of this contract. a. Upon determination of non - compliance, the State shall give the Department sixty (60) days written notice to come into compliance. If the deficiency is corrected, the Department shall submit a written report to the State which sets forth the corrective action taken. b. If the above deficiencies should not be corrected to the satisfaction of the State after the sixty (60) day period, disbursement of funds for the particular activity may be temporarily suspended pending negotiation of a plan of corrective action. C. If the deficiency is still not corrected within the next thirty (30) days following temporary suspension of funding, program funds may be permanently suspended until the Department can provide evidence that the deficiencies have been corrected. d. In the event of the Department's non - compliance with clauses of this contract, the State may cancel, terminate, or suspend this contract in whole or in part and the Department may be declared ineligible for further State contracts or agreements. Such terminations for non - compliance shall not occur until: (1) the provisions of Section K -1 (a -c) have been followed, documented, and have failed to provide a resolution, (2) all other reasonable administrative remedies have been exhausted. 2. If the Department or the State should be determined out of compliance with the provisions of the contract, either party may file a formal appeal with the Office of Administrative Hearings. Page 12 of 12 IN WITNESS WHEREOF, the Department and the State -have executed this agreement in duplicate originals, one of which is retained by each of the parties: LOCAL SIGNATURES Zq Health Director Date Finance Officer �. D to Chairman of County Date Commissioners DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES 0 William W. Cobey, Jr., Secretary Department Head's Signature or Authorized Agent 13 LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number - Division of General Services Division of General Services P. O. Number SFY 07 / 0 / 93 9 3 4 1 1 0 0 6 8 Effective Date Termination Date �, Contract Number Contractor: w Oran= COtln 9 F3pa1 '-b noPartmeat AcavitY: General Project Director: Tool Budget: $ 4523701 LOCAL FUNDS: R Appropriation E TX1X /SSBG Fees Other Recei C E Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: I P T S Subuxal Srate/Federai /Saecia APPROP 101 325,195 TXIX /SSBG 102 111000 OT 4R REC 103 $ 399.689 TOTAL RECEIPTS — equal to Total Expenditures Authorized DEKNR 2948 (Revised 2/92) C.meral Servk= Division (Review 2/44) $ r Date Division /Section Signature Date L _ 41FL 9�- Date t Manag ent Signs a Date LOCAL HEALTH DEPARTMENT BUDGET N.C. Dgxrtment of Envirotunent, Revision Number _-- Health, and Natural Resources Division of General Sft i Division of General RIFF s rte► „_,� P.O. Number 07 92 _ 06 / g3 Effective Date Termination Date Contract Number Orange r,a..r A�y;�; Transfer o€ Escrw Contractor: - - - Project Mector: " ", °Vie£ — Tool Budget $ E X P E N D I T U R E S ITEM DESCREMON STATE EXPENDITURES: Salaries & Fringe Benefits Openning Expense: Purchase of Equipment General Contracted or Purchased Services School Health Clinician C11►SSIFICATION ITEM Laboratory =.�� Pharmacy Services Transfer TXIX Subtotal State Kned. ►CAL EXPENDITURES: LOCAL IDCP TOTAL EXPENDITURES — equal to Total Receipts lvva S AMOUNT 110- ���:v�� 1 2M DEMR 2948 (Revhpd 2/'92) Cxmal Swvim Div dm (Reviea, 2/94) Date . � 2- N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM PURCHASE 9 CONTRACTS Office, Section, or Branch _ Orange Co. Health „Q22t,__, Contractor 4125 TB CONTROL _.. 4126 VD CONTROL 2 8.78 4127 ADULT HEALTH 4128 BLOOD PRESSURE, 4129 CANCER DETECTION 4131 HEART /RH FEVER 4132 NEUROLOGY 4133 CLI —SPCH /HEAR 4134 ORTHOPEDIC 4135 SPCH THERAPY 4136 CLI —PHYS THER 4137 CHILD HLTH TREAT 3,633 . 4138 MAT HLTH TREAT 17,325 v 4139 INTRA PARTUM CARE 4140 DENTAL 4141 NON STRESS 4142 REFUGEE HEALTH.' 4143 PAP SMEAR 4144 MAT CARE INITIAL 40.500 4145 MAT CARE SUBSEQ 15,750 4146 CHILDBIRTH CLASS 4 4147 MAT HOME VISIT 4148 PARENTING CLASS 4149 VAG DELIV ONLY DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Page 1 of 1 Fy 93 93 4195Q6& Contract Number TRANSFER OF ESCROW Activity 4150 TOT OBSTET VAG 4151 NEUROMUSCULAR 4152 ULTRASOUND 4153 OBSTERIC CARE 4154 CAESAREAN DELIV 4155 HYSTERECTOMY 4156 CHILD SERV COORD 4157 FAMILY PLANNING 4158 EPSDT 4159 IMMU UPDATE 4160 DEC 4161 DEC - SPEECH —HEAR 4162 HEPATITIS CHILD 4163 HEPATITIS ADULT 4168 HYPERTENSION 4169 DIABETES 4170 GLAUCOMA 4171 EYE CARE 4172 ADULT SCREENING 4173 GONORRHEA 4174 AUDIOMETRY 4175 BLOOD CHEM SMA -6 4176 BLOOD CHEM SMA -12 4177 ARTHRITIS ASSES �! :sI if, W . a MA 0 Reviewed by. Initials Date N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM PURCHASE & CONTRACTS Office, Section, or Branch Orange Co. Hgalt� Dept. Contra= 4125 TB CONTROL too J 4126 VD CONTROL 2878 4127 ADULT HEALTH 4128 BLOOD PRESSURE. 4129 CANCER DETECTION 4131 HEART /RH FEVER 4132 NEUROLOGY 4133 CLI -SPCH /HEAR 4134 ORTHOPEDIC 4135 SPCH THERAPY 4136 CLI -PHYS THER 4137 CHILD HLTH TREAT 3 633,E 4138 MAT HLTH TREAT 17,325 4139 INTRA PARTUM CARE 4140 DENTAL nn �. 4141 NON STRESS 4142 REFUGEE HEALTH 4143 PAP SMEAR n_, 4144 MAT CARE INITIAL 40.500 4145 MAT CARE SUBSEA 15,750 4146 CHILDBIRTH CLASS 4147 MAT HOME VISIT 4148 PARENTING CLASS 4149 VAG DELIV ONLY DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Page 1 of 1 Fy 93 - 93 4125 068 Contract Number TRANSFER OF ESCROW Activity 4150 TOT OBSTET VAG 4151 NEUROMUSCULAR 4152 ULTRASOUND 4153 OBSTERIC CARE 4154 CAESAREAN DELIV 4155 HYSTERECTOMY 4156 CHILD SERV COORD 46,800 l 4157 FAMILY PLANNING 20,620 4158 EPSDT 6,504 4159 IMMU UPDATE 4160 DEC 4161 DEC.SPEECH—HEAR 4162 HEPATITIS CHILD 4163 HEPATITIS ADULT 4168 HYPERTENSION 4169 DIABETES 4170 GLAUCOMA 4171 EYE CARE 4172 ADULT SCREENING 4173 GONORRHEA 4174 AUDIOMETRY 4175 BLOOD CHEM SMA -6 4176 BLOOD CHEM SMA -12 4177 ARTHRITIS ASSES Tr L Reviewed by Initials Date LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment. Health, and Natural Resources Revision Number -- Division of General Services Division f Eideilal U �Ll j �, m P. O. Number 07 / 22 _ / 93 5 4 5�„�-1 Effective Date Termination Date Contract Number 011-1il-i z •1 • . . - Project Dire=: Daniel B _ Reimer Activity: Aids (federal) Total Budget•. $ 9R nnn C Finance Officer Signature DE HNR 2948 (Revised 2/92) Gm&W Saviors Divisiae (Review 2/94) FCC, s2i= s ;1ziQ . Date bow qr �— _ a Date WOW ITEM DESCRIPTION CLASSIFICATION rrEM AMOUNT E STATE EXPENDITURES: E TX1X /SSBG Fees Other Receipts OTHR REC 103 C Salaries &. Fringe Benefits SA/FR 1000 - 28,000 STATE/FEDERAL /SPECIAL FUNDS: Operating Expenses Y OP EXP 2000 P Purchase of Equipment T E General Contracted or Subtotal State/Federal /S TOTAL RE — equal to Total Expenditures $ 2 g Purchased Services �'� .... : N School Health ii.3016, D Clinician ::::.:.. >::v; I ,T Laboratory Pharmacy Srrvim U Transfer R Subtotal State d. $ 28.000 E LOCAL EXPENDITURES: LOCAL EXP 9000 0 S TOTAL EXPENDITURES — equal to Total Receipts $ 28, 000 C Finance Officer Signature DE HNR 2948 (Revised 2/92) Gm&W Saviors Divisiae (Review 2/94) FCC, s2i= s ;1ziQ . Date bow qr �— _ a Date WOW LOCAL FUNDS: R Appropriation AFMOP 101 TXIX /SSBG 102 E TX1X /SSBG Fees Other Receipts OTHR REC 103 C Subtotal Local Funds $ 0 E STATE/FEDERAL /SPECIAL FUNDS: Y P T S Subtotal State/Federal /S TOTAL RE — equal to Total Expenditures $ 2 g C Finance Officer Signature DE HNR 2948 (Revised 2/92) Gm&W Saviors Divisiae (Review 2/94) FCC, s2i= s ;1ziQ . Date bow qr �— _ a Date WOW mk-i North Carolina Department Natural Environment, ResourcesHealth, FY 12-93 of 2 192 -9 - /Division of Epidemiology CONTRACT ADDENDUM HIV STD Control Branch office, Section, or Branch Orange C Lmty Contractor Contract Number " .AIDS _(.federal ) Activity Local Health Department HIV Control Objectives 1. By June 30, 1993, 95% of the staff hired with HIV /STD Control Branch, FY 92 -93 AIDS aid -to- county funds for HIV antibody counseling and testing will have received training provided by the HIV /STD Control Branch or by others trained by the Branch. (Statewide objective = 95%) 2. June 30, 1993, 100% of persons receiving confidential HIV antibody testing will have signed an informed consent form. 3. June 30, 1993, 9S% of the HIV serology forms designated by the Division of Epidemiology will have all items answered completely and accurately. (Statewide objective = 95 %) 4. By June 30,' 1993, the initial return rate for post -test counseling for persons receiving confidential HIV antibody testing will be a-%. (Statewide objective = 50 %) In health departments offering anonymous testing, the return rate for post- -test counseling for persons receiving anonymous HIV antibody testing will be L01-%. (Statewide objective 80 %) 5. By June 30, 1993, 100% of all patients testing positive on the HIV antibody test will be referred to the HIV /STD Control Branch Regional Supervisor. 6. By June 30, 1993, 85% of patients seen in Family Planning, Maternity, and TB clinics will receive basic information about HIV. (Statewide objective = 85 ) 7. By June 30, 1993, 95% of patients seen in family planning and TB clinics who receive basic information about HIV and those whose behaviors place them at risk for HIV will be offered HIV counseling and testing. (Statewide objective = 959o) 8. By June 30, 1993, confidential HIV counseling and testing will be recommended to 95 % of all patients seen in STD clinic. (Statewide objective = 95 %) Page 2 of 2 FY 1992 --93 9. By June 30, 1993, 90t of the staff involved in HIV education activities will have received specific training on HIV information and education issues. (Statewide objective = 90%) 10. By June 30, 1993, 80; of HIV education efforts will target communities /individuals at risk or potentially at risk for HIV disease (e.g., minorities, gay /bisexual men, drug users, women of childbearing age and adolescents). This can include direct educational services to the targeted population and /or consultation /collaboration with other agencies serving these populations. (Statewide objective = 800) DHS 3300 (02 -85) Regional Review Contracts Admin. (Review 02 -90) Initial Date n/ N.C. Deparm=t of Envirorenmt, Health, and Natural Resources Page 1 of ? Division of General Services 992-93 CONTRACT ADDENDUM HIVISM Control Branch 93-45457M Office, Section, or Branch Contract Number AIDS (federal.) Qa= Activity Contractor HIV COUNSELING AND TESTING PROGRAM PLAN ORANGE COUNTY HEALTH DEPARTMENT 1.A. All staff with primary responsibility for HIV antibody counseling and testing will receive training and continuing education by the HIV /STD Control Branch or by local-staff who were trained by Branch staff. 1.B. All pre- and post -test counseling will be conducted per the recommendations issued by the HIV /STD Control Branch. This counseling will include individualized counseling sessions, personalized risk assessment and risk reduction guidelines, advantages and disadvantages of testing, accuracy and limits of testing, test results, and - interpretation of test results. Individuals who are HIV positive will be advised of HIV control measures and notification of sex and needle sharing partners. Referrals to HIV /STD Control Branch partner notification and appropriate medical and psychosocial services will be made. Informed consent will be obtained prior to testing.. Positive confidential tests will be reported on the communicable disease report card within seven days. Positive anonymous tests will be reported through the state Laboratory of Public Health. 1.C. HIV antibody test results will be opened only by trained HIV counselors, nurse practitioners and public health nurses. Written release of information is required before confidential HIv test results will be released except as required by law. All HIV test records and patient records will be stored in locked facilities. 1.D. Plan of operation 1) Informing clients of availability of service: posters; bulletin boards; brochures; individual risk assessment during STD /FP /Maternal Health /TB interviews (especially women of childbearing age, adolescents, minorities, drug users and gay /bisexual men). Advertising will occur through periodic service announcements and daily information printed in the "Chapel Hill Herald." Contact will be maintained with local AIDS services organizations, drug treatment centers and other local agencies serving populations who are at increased risk. Contact is also maintained with student and university organizations at UNC- Chapel Hill., religious and human service organizations. The health department will participate in the AIDS Service Agency of Orange County. Reviewed by DEHNR 3300 (Revised 2/40) Initials Date General Services Division (Review 1/95) HIV /SID Control Branch Office. Section, or Branch N.C. Department of Enviroroncnt, Health, and Natural Resources Divisim of General Services Page 2 of 2 _ FY CONTRACT ADDENDUM 1992 -93 93- 4545-068 Contract Number .ALA (farlpral) _ Contractor Activity 2) Providers of services are appropriately trained HIV counselor, public health nurses, nurse practitioners and health educators. 3) Anonymous HIV counseling and testing is available by appointment, with walk -ins seen as time allows, in our Carr Mill site Monday through Friday from 8:00 a.m. - 12:00 noon and 1:00 p.m. - 4:00 p.m. Confidential testing is available during OCHD prenatal, family planning, STD and TB clinical hours. 4) HIV counseling and testing policies, procedures and information are located in a procedures manual in each site. 2. we will comply with efforts of the HIV /STD Control Branch to develop and implement a quality assurance system. 3. Blood samples for HIV serology are submitted to the state Laboratory on properly completed scannable serology forms. 4. A policy requiring that patients who receive STD /FP /Maternal /TB services will receive basic HIV information has been in effect since 1987. Patients whose behaviors place them at increased risk for HIV infection are advised of anonymous and confidential HIV testing options and are offered confidential testing. Referrals are made for anonymous testing or confidential testing is provided according to client's decision regarding testing. Written informed consent is obtained with confidential testing. All clients who receive testing are encouraged to return for their test results and post -test counseling. 5. Individual counseling is provided. 6. Individual counseling is provided. 7. A strong emphasis is placed upon provision of HIV /STD education and testing to clients at risk for HIV /STDs. 8. Public health funds will not be used to provide HIV counseling and testing services for persons needing test results for employment, insurance, admission to drug treatment programs, camp or other programs which require HIV testing, or citizenship. 9. Funds will be used solely for HIV /AIDS education, counseling, and testing. Disbursement and accounting of funds will follow applicable state and federal cost accounting procedures. State approved educational materials will be used. All materials developed in -house or purchased with these funds will be submitted to the State AIDS Community Review Panel for approval. DEHNR 3300 (Revised 2/90) . General Services Division (Review 1/95) Reviewed by Initials Date LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources - Revision Number Division of General Services !Q &_ L 5� �. Division of E idetniol � U "D q P. O. Number 07/ 92 06 / 93 �^ �� 9 _L 4 5 5 -L.—Q. Effective Date Termination Date b Contract Number Project Director: tl ^^ a...�:�- i?�er.e -- E x P E N D I T U R E S ITEM DESCRIPTION STATE EXPENDTfU M: Salaries 6r. Fiuw Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services Transfer TXIX Subtotal State d. LOCAL EXPENDITURES: Activity: Tuberculosis Total Budd $ 165-017 — CLASSIFICATION ITEM 02:0A �.. 10AZI C 6• C {'W RX SERV 6665 LOCAL EXP 9000 TOTAL EXPENDITURES — equal to Tonal Receipts F.TTeirian ME4i10] $ 165,017 DFiWR 2948 (Reviud 2/'92) GaxwJ Services Dmwm (Review 2/94) Date �� Di Jon/Secnon S' Date at F' meet Si¢ nature t Date bdcw LOCAL FUNDS: R Appropriation APPROP 101 146,931 TXIX /SSBG 102 E TXIX /SSBG Fees Other Receipts OTHR REC 103 C Subtotal Local Funds $ E STATE./FEDERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal/Special $ TOTAL RECEIPTS — equal to Total Expenditures $ 165,017 DFiWR 2948 (Reviud 2/'92) GaxwJ Services Dmwm (Review 2/94) Date �� Di Jon/Secnon S' Date at F' meet Si¢ nature t Date bdcw 1 1 N.C. Department of Environment. Health, and Natural Resources Page of , Division of General Services 92 -93 CONTRACT ADDENDUM Epidemiology /Communicable Disease Office, Section, or branch 11 ray �_ 110. - I % . Contractor —4 , FY 934551 tV3 Contract Number Tuberculosis Activity 1. By March 31, 1993, 90 percent of newly diagnosed cases of TB will complete an American Thoracic Society /Centers for Disease Control (ATS /CDC) recommended regimen of anti -TB drug therapy. (State goal = 90 %) 2. By.March 31, 1993, 85 percent of newly positive TB cases -on treatment will convert their sputum to negative within three months. (State goal = 85 %) 3. By March 31, 1993, 95 percent of newly reported sputum positive TB cases on treatment will convert their sputum to negative within six months. (State goal 95 %) 4. By March 31, 1993, 95 percent of close contacts to infectious TB cases will receive examinations, with at least 95 percent of infected contacts under 15 years of age and 75 percent of infected contacts 15 years of age and over placed on preventive therapy. (State goal = 95 %, 95% and 75 %, respectively) 5. By March 31, 1993, 90 percent of infected contacts under the age of 15 placed on preventive therapy will complete a minimum of 6 continuous months of preventive therapy. At least 75 percent of infected contacts'15 years of age and older placed on preventive therapy will complete a minimum of 6 continuous months of preventive therapy. (State goal = 90% and 75 %, respectively) G. By March 31, 1993, 90 percent of persons (non - contacts) with a positive tuberculin skin test identified through screening activities will be clinically evaluated for TB within 2 weeks of the skin test reading. (State goal = 95 %) 7. By March 31, 1993, 90 percent of PPD negative, close contacts will receive two or more PPD's at least three months apart. (State goal = 90 %) 8. By March 31, 1993, 80 percent of persons with TB infection identified through screening activities who have no evidence of clinical TB or medical contraindications will be placed on preventive therapy. (State goal = 905) 9. By March 31, 1993,-75 percent of persons with TB infection identified through screening activities and placed on preventive therapy will complete a minimum of 6 months of preventive therapy. (State goal = 75 %) 10. By March 31, 1993, 90 percent of persons with TB disease will be offered HIV counseling and testing, either on site or by referral. (State goal = 90 %) 11. By March 31, 1993, 40 percent of cases started on drugs will bg placed on directly observed therapy. (State goal = 65 %) Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Initials 51 9z Date N.C. Department of Environment, Health, and Natural Resources Revision Number Division of General Services SFY Division of Maternal and Child Health �� P. O. Number 07 / 92_ / 93 ` Effective Date Termination Date �{ Contract Number Contractor: _ Orange Co. Health Dept. .. Activiry: Maternal Health Project t irmor: Daniel B. Reimer Total Budget: $ 352- Z88 - - -- . • ' Divisica/SectiOn Signature Date 1,;L4 Z92- wz,7� h-,� Dite DEJNR 2948 (Revised 2/'92) C.enad Services Dtvis (Revlrw 2/94) ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E STATE EXPENDITURES: TXIX /SSBG Fees ocher Receipts OTHR REC 103 C X Salaries &. Fringe Benefits E SA/FR 1000 79,111 , Operating Expenses OP EXP 2000 0 P Purchase of Equipment Subtotal State/Federal/5 S+ 79,111 E Ly 5000 E General Contracted or Purchased Services GENERAL 6100 0 N School Health D Clinician CLN 6863 I - T Laboratory LAB 6562 Pharmacy Services RX SERV 6865 U Transfer TX1X >::: ,:>: >:: >:: >::::: R Subtotal State Expend. S 79,111 E LOCAL EXPENDITURES: LOCAL EXP 9000 273,677 S TOTAL EXPENDITURES — equal to Total Receipts $3522788 . • ' Divisica/SectiOn Signature Date 1,;L4 Z92- wz,7� h-,� Dite DEJNR 2948 (Revised 2/'92) C.enad Services Dtvis (Revlrw 2/94) LOCAL FUNDS: R Appropriation APPROP 101 200,102 ^ 7XiX %SSBG 102 73, S25 E TXIX /SSBG Fees ocher Receipts OTHR REC 103 C Subtotal Loral Funds $ 27 E STATE/FEDERAL /SPECIAL FUNDS: I T S Subtotal State/Federal/5 S+ 79,111 TOTAL RECEIPTS —. equal to Total Expenditures . • ' Divisica/SectiOn Signature Date 1,;L4 Z92- wz,7� h-,� Dite DEJNR 2948 (Revised 2/'92) C.enad Services Dtvis (Revlrw 2/94) N.C. Department of Environment. Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Maternal Health Branch Office, Section, or Branch - - Orange County Contractor Page 1 of 5 - 1992 -93 FY 93- 5101 -W Contract Number Maternal Health Activity 1. An estimated _165 (number) new patients will be admitted to the Health Department Maternity Program. HSIS Report: MkTERN&L HEALaH ACTIVITY SLWOM (Item I.A.). 2. An estimated 1,530 __ (number) patient visits (i.e. complete service) will be made to the Health Department maternity clinics. HSIS Report: MAMMAL EM%LTH ACTIVITY S[MPM (Item V.A.1. - '"IOTAL" column) . 3. An estimated 60 $ of those persons Served by the Health Department Maternity Program will initiate prenatal Cabe in the first trimester (0 -14 weeks) of pregnancy. HSIS Report: NAMERNAL HEU2 i PROGRAM Il4D!IC M3RS (Item I.A. - "ALL PERSONS SERVID" column) . 4. The health department has written policies in place for facilitating early entry into prenatal care which include the follcwing: (a) Follow -up of positive pregiaxy tests within two weeks to assure patient has access to a health care provider. (b) In the presence of a three weeks or greater waiting list, triage of those warren who request prenatal services from the health department for purposes of determining their scheduling priori-; for their first clinic visit. (c) Referral to WIC upon making contact wittz a pregnant women. (d) Referral for medicaid eligibility dete- = =nation and maternity care coordination upon making contact k- -,th a pregnant women. 5. An estimated 80 % of those persons served Loy the Health Department Maternity Program will receive WIC Program services. HSIS Report: M MMNAL FMiLM CIS SZ f ( Item X.A. '"I=" column) or HSIS - WIC MATCH FOR WOMEN. 6. An estimated , 70�% of those persons served by the Health Department Maternity Program will receive care ccorci_ ation services. HSIS Report: MAMER a L HEAIM PROGRAM IMIC1 T' RS ( Item III . A. "COLWrY" column) . Reviewed by DEHNR 3300 (Revised 2 9" - -ne-al Cervices Division (R w Ininals DyL2 N.C. Department of Environment. Health, and Natural Resources Page 2 of 5 Division of General Services CONTRACT ADDENDUM Maternal Health Branch T Office, Section, or Branch - - e County Contractor FY 1992 -93.., 93- 510168 Contract Number Maternal Health Activity 7. An estimated ____50 % of those persons sexved by the Health Department Maternity Program will receive a postpartum or family planning exam within 8 weeks after delivery. HsIs Report: MkTUaML iEALMI CZDSERE SUMNAM (Item XI.A. '"IVIAL" column). 8. Public Health Nurses who are the highest level of medical provider for subsequent prenatal visits will have completed the Maternal Health Assessment Training Program at auilford county or an equivalent maternal - assessment course. 9. The health dep=ltmett has written policies in place that appropriately address the following: (a) Follow -up of r ssed prenatal appointments. (b) Postpartum follow -up of women who received no prenatal care based upon information received from birth certif_cates or other appropriate sources. (c) Follow-up of pregnant wanes who express interest in permanent sterilization or contraception. (d) High risk conditions indicating referral to a high risk maternity clinic or obstetrician. 10. Pe sons enrolled in the Health Department Matern -TI Program will be prov:der- -,!7�e following services as doct nented in their medicaa: records: (a) An estimated 100 % will receive an initial maternal health history comists of at least 7 of the following 9 ecrponents: medical; family, sargical; immm zation (TD, F3lbella) ; drugs/medication; menstrual; ive; obstetrical; and psychosocial. (b) An estimated 100 % will receive an initial physical exam .stion wt-_ich consists of at least 6 of the following 8 cctrpawnts: thyroid; lungs; breast; heart; abdomen; extremities; pelvic (uterine size or fu dal hei t; and blood pressure. Reviewed by DEHNR 3 300 I Revised 2 "90) _,S N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Maternal Health Branch Office, Section, or Branch Orange County Conrractor Page 3 of 5 FY 1992 -93 93- 5101-068 Conrract Number Maternal Health Activiry (c) An estimated 100 % will receive routine laboratory services which =.zist of at least 13 of the following compcnguyts: (1) Blood Giu� initial visit (2) Fri Detexmination- initial visit (3) AMAbody - (initial visit and repeat as indicated) (4) Antibody Titer-(if positive antibody screen and repeat as irdiaatad) (5) Rubella Im ra Status (6) Gcnor rhea wit L=V-J iitial visit (7) Gonorrhea aultur - repeat LL (a). Pap Smear - initial visit* (9) Wet Mount- initial visit (10) Urine Dipstick- (gluoase and protein oath routine visit) (11) Ketones - if indicated (u) ba for asymptmatic (13) Quantitative Urine Culture -if indicated (14) Blood Glucose -(SOq. glucose load/ CG-L' if indicated) (15) ice/ FLt-each trimester (16) Hgb Eleetrcphoresis- (if indicated L� with informed mtsent) (17) Chlamyd.ia screen- initial visit (18) Chlanry7 i.a rat- ZZ if prev positive (19) AFP 5creeniro (d) ST5 on the initial visit and a repeat M in the Lj1. (e) Sing for hepatitis B on the initial visit, unless known to be infected" ' and follow -up of an infant born to an infected mother to assure he /she receives prophylactic treatment ( f) An estimated 100 % will receive at least 4 the following 6 0cxr-cre. - on all 01be Kfient routine scheduled visits t'-.at take place after 1; .. gestation: interim history /routine screerLuq questiom; weight; blood Pressure; fundal height; fetal heart tars, and presentation. (g) An estimated 95 % will receive a dietary recall or food frequency :a-. the initial visit and once each remaining tr mes-ter . *Unless last documented Pap Smear was done within last six months, documented in the patient's record and judged within normal limits by the maternity clinician. Reviewed by DEHNR 3 30C i Revised 2 901 _ S /e `9,? lieneral 'Services Division (Review 1 95 i Initials N.C. Department of Environment. Health, and Natural Resources Page 4 0( 5 Division of General Services (10) Labor and del iv@ y F, 1992 -93 CONTRACT ADDENDUM (11) Maternal Ilealth Branch 93- 5101-068 Office. Section, or Branch Contract NumLer Orange County Maternal I le a l t h Contractor Activity (h) An estimated 95 t will have their weights plotted an a weight rain grid for all routine visits. (14) (i) An estimated 100 % of those with any of the following high risk conditions will be assessed by a nutritionist and receive education that addresses their specific condition(s) and referral as appropriate: (1) maternal age 5 15 years (8) Un3arwe iglht � 15% for standard body (2) C r,or is hypextens ion weight Pactpartum period (3) Diabetes mellitus (9) Weight lose > 2 lb./1pm*h in [2,\ and (4) Sickle call d.isea_se LU Early parentirq/baby care (5) Alcohol muse (10) Weight gain 5 9 The. by 26 weed (6) History of previous LOW (11) n*rauterine growth retardation infarct Prete= 1abcr (7) M itiple fetuses (12) Hob 5 9 or Hct. 5 30-t (j) An estimated 98 t will be provided with a prenatal supplemn+rit folic acid and iron. (k) An estimated 90 t of time patients with abnormal clirnical findings will be appropriately followed. (1) An estimated __Z5 _t of these with a high risk condition will receive aroultation from or be referred to an obstetrician or high risk materrhity clinic. (m) An estimated _j5_% will have coapleted a risk for preterm labor if admitted prior to 35 w mks of pregnancy. (n) An estimated _2Q_% will receive individual and/or group prenatal education which c= ists of at least ten cf the following 19 a=peren s : (1) clinic routines (10) Labor and del iv@ y (2) Msd,icatiar/dru p (11) Fa laxatiarVbreathirq techniques (3) Anatcmy /physiology (12) cervical dilation and pushing (4) Danger signs of pregnancy (13) Cesarean Delivery (5) NutritiaV-•*, igiht gain (14) Facoming in at hospital (6) Prenatal /postnatal (15) Breast or - bottle feeding exc=ises (16) Pactpartum period (7) Sex l ity during pregnancy (17) Early parentirq/baby care (8) Signs of 1 abcr (18) Car seat instsuctiah (9) Prete= 1abcr (19) Cant=ceptiah (a) An estimated 100.1 of those with a risk condition will receive condition sE'°'- i f is education/counseling. LlFriNR 3;C(-' (Revised 2 90) C == ..., —1 c ....;. At n. - r a ;. I oc Initials C',, 1 N,(:. Department of Environment. Healch. and INatural Resources Division of Generai Services CONTRACT ADDENDUM Maternal Health Branch Cftice, Section, or Branch Orange Coin C ,)nrractor Sudden Infant Death Syridrtm Page 5 �r 5 F7',' 1992 -93 93- 510168 C�ntrsc: ti.....cer u � >> The following 12= Par`- m(s) has attwxW the Division of Maternal and Child Health Spar=red three-day SIDS TtairuM Program and will provide SIES grief counseling and information to behaved families in the may: * "Liom1 person" " is defined as an i1 dividLal who resides or works in the county, and who is not a MM Regional or Central Office employee. Counties that averaged 1= that one SIDS death per year for the 1= fow Years may designate a grief counselor from a neighboring county or the EEHRR Regional Office grief counselor if a letter of agreement is obtained. It is that all counties have a backup grief counselor for their primary eon r lor. Reviewed by CEHNR 33 C, (Revised 2,'90) / � S y'- —/Sr -I;L Cenerai Services Division ( Review l: 95 ) Ininais � _ v LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number Division of General Services G2 Division of Maternal and Child Health g / SFY ! /� P. O. Number 07 / 92 nf; / 93 _ 9 3 5 1 5 1 0 b g Effective Date Termination Date Contract Number Contractor: Orange Co: Health Dept. Project Director: Daniel B. Reimer Activity: Family Plam7ing Total Budget: $ 420,$32 - ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N D T U STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services Transfer TX1X SA/FR 1000 ^gR ^ OP EXP 2000 EQUIP - - -5000 GENERAL 6100 5.7 7 _ ;> '.MT.H ZOE1� - CW 6863 C ...;6$62 ,,.. . : .... Ib864 : ;':<::: ;; R Subtotal State E d" $10 E LOCAL EXPENDITURES: LOCAL EXP 9000 S TOTAL EXPENDITURES — equal to Total Receipts $ DEHNR 2948 (Rrvind 2/92) General Semite. Diriooa (Review 2/94) Date I Had blidal � r to J(" (_ 1sT 4-z- Division /Section Signature Date Y fiscal M ement Si # &ture to LOCAL. FUNDS: R Appropriation APPROP 101 TXIX /SSBG 102 E TXIX /SSBG Fees Other Recei is OTHR REC 103 $ C Subtotal Local Funds 17,055 E STATE/FEDERAL /SPECIAL FUNDS: I P D C NN1Z 1515- &too- 5 151 - XX u x � (O3, 7'77 T S Subtotal State/Federal/Special S TOTAL RECEIPTS — equal to Tots] Expenditures DEHNR 2948 (Rrvind 2/92) General Semite. Diriooa (Review 2/94) Date I Had blidal � r to J(" (_ 1sT 4-z- Division /Section Signature Date Y fiscal M ement Si # &ture to DEHNR P & C JUN 2 2 1992 DEHNR P & C JUN 1, 7.1992 DEHNR P & C -AP.R 3 0 1992 a_ N. C. Dept. of Environment, Health, and Natural Resources Division of Maternal and Child Health CONTRACT ADDENDUM WH /Women's Prev. Health_ Office, Section, or-Branch Orange County Health Department _ Contractor FY92 -93 OBJECTIVES 1. NEED TO BE MET A. _1�_X OF THE SEXUALLY - ACTIVE TEENS (AGED 15 TO 19) WILL BE SERVED. B. �12X OF THE LOW -INCOME WOMEN AT OR BELOW 150X OF FEDERAL POV- ERTY GUIDELINES (AGED 20 TO 44) IN NEED OF SUBSIDIZED FAMILY PLANNING SERVICES WILL BE SERVED. C. _ 75 X OF THE CASELOAD WILL BE A PART OF THE TARGET POPULATION. 2. NEW PERSONS TO BE SERVED A. 400 NEW FAMILY PLANNING PERSONS WILL BE SERVED. B. 175 NEW FAMILY PLANNING TEENS WILL BE SERVED. Page 1 of 2 FY 1992 -93 93- 5151-068 Contract Number Family Planning_ Activity FY92 -93 ASSESSMENTS* NEED MET X OF THE SEXUALLY- ACTIVE TEENS (AGED 15 TO 19) WERE SERVED. X OF THE LOW -INCOME WOMEN AT OR BELOW 150X OF FEDERAL POVERTY GUIDE- LINES (AGED 20 -44) WERE SERVED. SOURCE: FY93 EVALUATION REPORT HBS 084, ITEMS I.A. AND I.B. X OF THE CASELOAD WAS A PART OF THE TARGET POPULATION. SOURCE: FY93 CHARACTERISTICS REPORT HBS085, SUM OF TEENS (<20) AND LOW - INCOME PATIENTS 20 -44, AS A PERCENT OF TOTAL CASELOAD (TOTAL, ITEM M). NEW PERSONS SERVED NEW FAMILY PLANNING PERSONS WERE SERVED. SOURCE: FY93 ACTIVITY SUMMARY HBS 081, NEW PATIENT COUNT. NEW FAMILY PLANNING TEENS WERE SERVED. SOURCE: FY93 EVALUATION REPORT HBS 084, ITEM IV. A. Regional Review DEHNR 3300 (02 -92) General Services (Review 02 -93) 4 / ��- nitial Date N. C. Dept. of Environment, Health, and Natural Resources Division of Maternal and Child Health CONTRACT ADDENDUM WH Women's Prev.-Health- Office, Section, or Branch grffige County Health tment Contractor FY92 -93 OBJECTIVES 3. TOTAL PERSONS TO BE SERVED A. 400 PERSONS AGED 19 AND UNDER WILL BE SERVED IN FAMILY PLANNING. B. 925 PERSONS AGED 20 AND ABOVE WILL BE SERVED IN FAMILY PLANNING. 4. QUALITY ASSURANCE A. 95 _X OF PERSONS SERVED WILL RE- CEIVE MEDICAL FAMILY PLANNING SER- VICES IN ACCORDANCE WITH THE GUIDE- LINES FOR MEDICAL SERVICES. C)EWNR P & C' jum 2 21992 Page 2 of 2 FY 1992 -93 93-5151 -768 T Contract Number Family Planning Activity FY92 -93 ASSESSMENTS* TOTAL PERSONS SERVED PERSONS AGED, 19 AND UNDER WERE SERVED IN FAMILY PLANNING. SOURCE: FY93 CHARACTERISTICS REPORT HBS 085, SUM OF TOTALS, COLUMNS 1 -3 PERSONS AGED 20 AND ABOVE WERE SERVED IN FAMILY PLANNING. SOURCE: FY93 CHARACTERISTICS REPORT HBS 085, SUM OF TOTALS, COLUMNS 4 -9. QUALITY ASSURANCE MET NOT MET NOTE: METHOD OF ASSESSMENT TO BE DETERMINED * ASSESSMENTS TO BE CONDUCTED BY DEHNR REGIONAL OFFICE STAFF WHEN FY92 -93 HSIS REPORTS ARE AVAILABLE, ON OR ABOUT AUGUST 16, 1993. NOTE: LOCAL HEALTH DEPARTMENTS THAT DO NOT CURRENTLY RECEIVE TITLE X GRANT FUNDS (REFER TO FY93 FAMILY PLANNING BUDGETARY GUIDANCE) SHOULD CONTACT REGIONAL PROGRAM STAFF WITH ANY QUESTIONS REGARDING THE APPLICABILITY OF ASSESSMENT ITEMS. Regional Review DEHNR 3300 (02-92) •�0 DEK[%"rjzr&lGervices (Review 02 -93) Initial Date APR S Q 1992 I LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health. and Natural Resources Revision Number .—�� SFY on of General Services Division of Maternal and Child Health Y 9 a 53 je?. O. Number Effectin Date Termination Date b / Connor Number corinvctor: Orange County Health DgpartmAnt Accivity: Child Service Coordination E TXIX /SSBG Fees Project Director: Daniel B. Reimer- Total Budgm $ 9f E X P E N D I T U R E S iYEM DESCRIMON G'LA9mc&noN i[EM AMOUNT SPATE EXPENDITURES: Salaries & Fringe Benefits Operating Experums Purchase of Equipment General Contracted or Purchased Services School Health Laboratory Pharmacy Services Transfer TXIX Subtotal State GENERAL 6100 SCH HLTH 6200 CLN 6563 LAB 6862 RX SERV 6865 LOCAL EXPENDiflTltES: J LOCAL E e .. 9000 TOTAL EXPENDITURES —• equal to Total Receipts a S R LOCAL FUNDS: Appropriation APPROP 101 TXIX /SSBC 102 ILA &Q0 E TXIX /SSBG Fees OTHR REC 103 Other R C Subtotal Local Funds $ 46 80 E STATE/FEDERAL /SPECIAL FUNDS: I p N-NP P T S Subtotal State/Federel/s ' I S7 -77 TOTAL RECEM — equal to Total Expenditures $ 98,177 - ,/A/ /U Authorized Official Signature Finance Officer DEHWR 2948 (Revised 2/92) Genera) Services Division (Review 2/94) r 4-�]--c Date Division/Section Signature Dati Fiscal ManOternent Sipn✓tuie b*W Date Date N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Children and Youth Section Office, Section, or Branch Page 1 of 1 F, 1992 -1993 .S 3 1'& 968 Contract Number Orange County Health Department Child Service Coordination Contractor Activity CHILD SERVICE COORDINATION 1. An estimated 145 (number) eligible children birth through age 5 will receive child service coordination through the local health department. 2. An estimated 98 % of enrolled children receiving child service coordination from the health department will have assured parental involvement through signed parent agreements, release of information forms, and appropriately developed child service coordination plans in the child's record. 3. An estimated 1Q % of enrolled children receiving child service coordination from the health department will have a child service coordination plan based on family needs assessment, child needs assessment and assessment of parent -child interaction. 4. An estimated 90 % of enrolled children receiving child service coordination from the health department will ,ave documentation of communications to and from referral sources and other providers. S. An estimated 85 g of enrolled children receiving chid service coordination from the health department will receive follow up, which includes fci -ow up of missed appointments, summary information sent to relevant persons, and monitoring_ of treatment and referral recommendations. 6. An estimated 85 % of children receiving child service coordination from the health department will have program identification and status report forms completed and submitted at appropriate times. _Xf 7. An estimated 40 % of enrolled children receiving child service coordination from the health department will be referred for intermediate assessments at appropriate times. 8. The health department will maintain agreements with 5 agencies enrolled as child service coordination providers for children in the county. 9. The health department will enter data from other agencies that provide service coordination to children within the county. List Child Service Coordinator or contact person: Rebekah Hem Name ,/f2 /17ia97�Pr ",70/ ( 919) 73278181,ext. 2400 ] Phone a h y7,7�e "i ;,z �" - p /dl}C7 S, _T_ �C or a Ake a ss�ss•T�� A R P 1 ?eaA per ,"un1Cx s DEHtiR 3 300 (Revised 2 9C) . .. r,...._. __ o _. , n: C �Ji u Reviewed by Cr_ Initials Date N.C. Department of Environm nt, Health, and Natural Resources Division of General Services SFY LOCAL HEALTH DEPARTMENT BUDGET yCl l� V - �� - Division of Maternal and Child Health m / c) 2 _ 06 / 93 Effective Date Termination Date Contractor: Orange County Health DCpt. —_ Activity; CSHS 0 is Taal Budget: ; Revision Number , P. O. Number Contract Number Loral Authorised Official S: Date a Division/Section Si&atum 40— Date ka) / q q Lrl XAk Finance Officer Signature Dati F60W Management Signature Date D0*a 2948 (Revised 1/92) General Semm Division M,,wrw 2/94) ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N D I T LJ STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expense; Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services Transfer TXIX SA/FR 1000 225 OP EXP 2000 p E IR 5000 , _ GENERAL 6100 STATE/FEDERAL /SPECIAL FUNDS: -.SCH WTH 4= I CLN 6863 150 P LAB b86z T RX SERV 6865 b$G4 R Subtotal State E d. S E LOCAL EXPENDITURES: LOCAL EXP 9000 0 S TOTAL EXPENDITURES — equal to Total Receipts $ 624 Loral Authorised Official S: Date a Division/Section Si&atum 40— Date ka) / q q Lrl XAk Finance Officer Signature Dati F60W Management Signature Date D0*a 2948 (Revised 1/92) General Semm Division M,,wrw 2/94) LOCAL FUNDS: R Appropriation APPROP 101 TXIX /SSBG 102 E TXIX /SSBG Fees Other Receipts OTHR REC 103 C Subtotal Local Funds $ E STATE/FEDERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal/ TOTAL RECEIPTS — equal to Tool Expenditures Loral Authorised Official S: Date a Division/Section Si&atum 40— Date ka) / q q Lrl XAk Finance Officer Signature Dati F60W Management Signature Date D0*a 2948 (Revised 1/92) General Semm Division M,,wrw 2/94) N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Children & Youth Section Office. Section, or Branch Orange County Health Dept. Scoliosis Clinic Contractor ADMINISTRATIVE SECTION Page 1 of 2 FY 1992 -1993 93- 532368 Contract Number Children's Special Health Activity Services 1. An estimated 40 (number) new clients will be admitted to this clinic.* 2. An estimated 45 (number) client visits will be made to this clinic. 3. An estimated 45 (number) of CSHS - eligible clients will receive assessments (see HSIS manual for definition). 4. An estimated N/A (number) of CSHS - eligible clients will receive treatment (see HSIS manual for definition) . (All patients are referred for treatment.) 5. An estimated N/A (number) of CSHS- eligible clients will receive therapy. (All patients are referred for therapy.) 6. List counties which are served by this clinic. 1. Orange 3. 5. 2. 4. 6. 7. List laboratory and diagnostic services funded by this contract. 1. X-rays -3. 5. 2. 4. 6. S. List other services funded by this clinic, e.g., casting, therapy, etc. 1. N/A 3. 5. 2. 4. 6. 9. Attach eligibility criteria and fee schedule used in this clinic. CSHS criteria. 10. On a separate sheet describe methods for billing insurance, Medicaid, etc. Medicaid billing is processed by the HSIS systen. 11. Who is the clinic coordinator or contact person? Name: McFa]ls RN Phone: (919) 732 - 8181. ext. 2400 12. List on a separate sheet subcontractors for services byy name, address, and discipline. N. C. Spine ter, Dr. Stephen Grubb, 101 Ca mer Drive, Suite 200, GWel Hill, NC 27514 *Refer to Children's Special Health Services HSIS reports for objectives #1 -4. DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) R ed by 9 � , 4 ,-- Initials Date N.C. Department of Environment. Health, and Natural Resources Page Division of General Services Children & Youth Section Office, Section, or Branch Orange County Health Dept. Scoliosis Clinic Contractor CONTRACT ADDENDUM CLINICAL SECTION FY 2 of 2 1992 -1993 935323-068 Contract Number Children's Special Health Activity Services Persons enrolled in a CSHS Clinic will be provided the following services as documented in their medical records: 1. An estimated * % will receive a health history which includes the following components: present problem, past medical history, developmental history, caregiving history /status, nutrition history and family history. 2. An estimated * % will receive at each visit a review of systems which includes the following components: head, skin, eyes, ears, mouth, throat /neck, respiratory, cardiovascular, gastrointestinal, skeletal and neuromuscular. 3. An estimated * % will receive 3 out of 5 of the following other health- related assessments: behaviors, medications, immunization, nutrition /growth and equipment. 4. An estimated 100 % will receive at each visit a physical examination which includes: pertinent examination and blood pressure as indicated. On—a time per year scoliosis clinic, 100'/ of patients will receive a pertinent examination but no blood pressure taken. 5. An estimated 100 % will have a written diagnosis and plan of care. 6. An estimated N/A % of eligible clients will receive diagnostic tests as indicated in the plan of care. 7. An estimated N/A % of eligible clients will receive treatment services as indicated in the plan of care. All patients referred for treament. B. An estimated 100 % will receive follow -up which includes the following components: follow -up of missed appointments, sending summary clinic notes, monitoring treatment and referral recommendations, completing and submitting eligibility and /or authorization forms. All eligibility forms will be completed by physicians who reader treatment. our one—time per year clinic will not complete forms. 9. An estimated 10 % will have documentation of communications to and from referral sources and other providers. 10. An estimated �[�_ % will have a signed release of information. * N /A, one time per year scoliosis clinic. Our contract addexhiia for Children's Special Health Services includes information pertaining to the a mml scoliosis clinic. We are unable to complete the form in its entirety due to the uniqueness of our one-time per year clinic and have made notations when necessary. Please call us if you have arty questions on our submitted addendum. DEHNR 3300 (Revised 2/90) General Services Division ( Review 1/95) Reviewed by Initia Date LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number .-.- Division of General Services ii ffjh� ]� SFY "1 `Division of Maternal and Child Health -!2e— P. -� O. Number / 92 06 / 93 9 3 5 3 5 1 _D_ L__ S_ Effective Date Termination Date Contract Number Contractor: Orange County Health DaparjMeZLt__ Activity: Child Health Project Director: Danie TotalBudon:$ 441,295 ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N D I T Z,J STATE EXPENDITURES: Salaries &. Fringe Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services Transfer iXIX SA/FR - -- - 1000 - -- .14,573__._._ T OP EXP 2000 EQUIP 5000 0 GENERAL 6100 SCH HLTH 6200 . CLN 6$63 ................. ......:.:.:... LAB 6862 RX SE.:.. RV 6865 .. Subtotal Local Funds $ 397,640 R Subtotal State Expend. $ 43.6 5 5 E LOCAL EXPENDITURES: I LOCAL. EXP S TOTAL EXPENDITURES — equal to Total Receipts $441,2 r r Lc�al Authorized Official Signature Date bromb Hmd Division/&=ki6)S*4Y0 Date Fifunce Officer ■ " r , �dxre Date >BR 2948 (Reviud 2/92) General S¢vim Nvipon (Revirw 2/94) LOCAL FUNDS: R Appropriation APPROP 101 387,503 TXIX /SSBG 102 10,137 E TXIX /SSBG Fees Other ReceiE9 OTHR REC 103 0 C Subtotal Local Funds $ 397,640 E STATE/FEDERAL /SPECL4L FUNDS: I P J)cHlue /53s -- 4,/-Do - 633/ - XXXY - T S Subtotal State/Federal/Special 5 43,655 TOTAL RECEIPTS — equal to Total Expenditures $ 441,295 r r Lc�al Authorized Official Signature Date bromb Hmd Division/&=ki6)S*4Y0 Date Fifunce Officer ■ " r , �dxre Date >BR 2948 (Reviud 2/92) General S¢vim Nvipon (Revirw 2/94) LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number 0 1 Division of General Services 1 � Division of Maternal and Child Health SFY =Z 2 jl P. O. Number 7/ 92 6/ 93 9 3 5 3 5 1 0 6 8 Effective Date Termination Date i Contract Number Contractor Orange County Health Department_ ,,ctivir,; Child Health Project Director: E X P E N D I T U R E S Daniel B. Reimer Total Budget:.$ 2 0 0.0 0 ITEM D- ESCRIPTION CLASSIFICATION rrEM AMOUNT STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clinician Laboratory Pharmacy Services Transfer TXIX Subtotal State SA/FR 1000 OP EXP 2000 200.00 EQUIP 5000 _ GENERAL 6100 SCH HLTH 6200 LAB 6862 ..... RX SERV 6865 c 200.00 LOCAL EXPENDITURES: J LOCAL EXP 9000 TOTAL EXPENDITURES — equal to Total Receipts $ 200. Local A'affiorized Official Swufivc Date WEI %Ed Division /Secoon Seuture46 'Date rG / 7 0 Y 441Date Finance Officer Signature to fiscal M ment Si DErNR 2948 (R V"W 2/92) Cmersl Swvk= Division (Review 2/%) LOCAL FUNDS: R Appropriation APPROP 101 E TXIX /SSBG Fees Ocher Receipts TXIX /SSBG 102 OTHR REC 103 C Subtotal Local Funds $ E STATE/FFDERAL /SPECIAL FUNDS: I P 5- sus / -�/vv T S Subtotal State/Federal/S $ Inn TOTAL RECEIPTS — equal to Total Expenditures $ 200-00 Local A'affiorized Official Swufivc Date WEI %Ed Division /Secoon Seuture46 'Date rG / 7 0 Y 441Date Finance Officer Signature to fiscal M ment Si DErNR 2948 (R V"W 2/92) Cmersl Swvk= Division (Review 2/%) N.C. Department of Environment. Health, and Natural Resources Page 1 of 3 Division of General Services CONTRACT ADDENDUM FY 1993 Children and Youth 93- 5351-068 Office, Section, or Branch Cor,cract Number 2M Le Couny Child Health Contraaor Acnviry 1. An estimated 600 (number) child health screenings (i.e. well -child assessments) will be provided by Health Department staff to children less then 5 years of age. HSIS Report: CHILD HEALTH ACTIVITY SOMMARy (Item IV -A.). 2. An estimated��(number) child health screenings (i.e. well -child assessments) will be provided by Health Department staff to children 5 years of age or older. HSIS Report: CHILD HEALTH ACTIVITY SQIiHARY (Item IV.A.) 3. An estimated 90 X of those infants less than 12 months of age that are served in child health clinic will receive WIC Program services. 4. An estimated 60 X of those children one to five years of age that are served in child health clinic will receive WIC Program services. Reviewed by DEHNR 3300 (Revised 2/90) a k--T rle - .7 a` General Services Division (Review 1/95) Initials Date R.C. DepwU rrt of Erwira m. , Smith. Ord rOtu t Resources Division of toot l Swiss Page Z of 3 CONTRACT ADDENDUM FY 1993 Qhildren and You 93- office, Section, or orwin Contract ruOOer Or-ano County Child Health Contractor Activity 5. persons enrolled in the Health Department's Child Health Program will be provided the following services each time they receive a screening assessment as doarented in the medical records: (a) An estimated 95 % will receive a health history (initial or interim) which consists of at least 4 of the following 6 camps: medical; family; developmental /social; interim including review of system; imnnizatians, and present illness detail. (b) An estimated __U _% will receive a physical examination which consists of at least 14 of the following 16 : blood pressure (4 years of age and older); eyes (red reflex/pupils); acuity; eye imscle balance; ears (canals /drum); hearing; mouth; teeth,/gums; heart; lungs; abdomen; genitalia; extremities/hips; back/spine; skin, and lymph nodes. (c) An estimated 98 % will receive an age - appropriate developmental evaluation in the attached SCHEDULE OF HEALTH SEwims FOR CHILaW. (d) An estimated 98 % of children will have weight for age, length/height for age and weight for length/height plotted on an age and sex specific growth chart. (Note: It is only appropriate to plot weight for length/height for children less than 11 years of age.) (e) An estimated 95 % will have a dietary screening at each child health supervision visit. (f) An estimated 95 % will receive age-appropriate laboratory services as recoa¢nerr3ed in the attached SCHEDULE OF HEALTH SERVICES FM Cina;FN. (g) An estimated 90 % of those children that are high risk as defined on page D-(4)2 of the Child Health Manual will be screened for lead toxicity. (h) An estimated 100 % of those children with ,/identified problems will be referred or receive consultation from an appropriate source. (i) An estimated _Ip__% will receive appropriate counseling /anticipatory guidance which consists of at least 6 of the following 9 crnponents: nutrition; teeth; safety; emergency care; hygiene; sex; signs and symptans of illness; behavior /discipline and exercise. Reviewed by DgHNR 3300 (Revised 1/92) Initials Bate General Services Division (Review 1/95) N.C. Department of Environment. Health, and Natural Resources page I of Division of General Services CONTRACT ADDENDUM FY " 29. Children and Youth 93- 5351 -06' Office, Section, or Branch Corcract N .m:Yr orange CxKmV Child Contractor Acnviry I. An estimated 600 (number) child health screenings (i,.,e, well -child assessments) will be provided by Health Department staff to children less then 5 years of age. HSIS Report: CHID HEALTH ACTIVITY SQI"!!VAY (Item IV -A.). 2. An estimated Z�( number) child health screenings (i.e -. well -child assessments) will be provided by Health Department stiff to children 5 years of age or older. HSIS Report: CHILD HEALTHrAGTIVIZT SUMMARY (Item IV.A.) 3. An estimated 90 x of those infants less than 12 months of age that are served in child health clinic will receive WIC Program services. 4. An estimated 60 X of those children one to five years:of age that are served in.child health clinic will receive WIC Progrgmw services. DEIM 3300 (Revised 2/94) General Services Division (Review 1/95) r Reviewed by'. Initials N.C. Departm tit of Environment. Heylth. and Naruml Resources pav DivWOn of C"eral Services CONTRACT ADDENDUM FY 1993 Children and Youth Office. 5echon. q# $raricl+ Cor,rrac= tiurr,ixr o. /{�"• /, {�!' Child Health Conrracso Acavity School Health ftvgr= The Health Department will have a written, agrees mt* with the local schoo1 district-s(s) it selves, uhirh reflects joint plw irig and includes the following: 1) Program goals and objectives 2) Roles and r sibilities defined for each age my including the psovisicn for rn=uq supervision 3) A des= pticn of the process for developing written policies/procedures 4) Frovisian for annual review /revision of the agreement *A copy of the =rent agreement, signed at =11y by both agemies, shall be submxtted to the MCH regional nursing ==ltant by october Z, each year. A written agreement is mired even if health department activities are limited to mrassmicable disease =* =1 activities and aftWstxaticn of the Sck=1 Health Fund. If your agreerti t has not diariged frM the previous year, ycu may serd an updated signature page. Mlex a is no need to repr=t= the entire d=ment that we have on file.) LEMM 3300 (Revised 2/42) Gmeml Services Divisica (Review 1,/45) Revak by l~niti2ils LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources+ Division of General Services�:� of SFY � 1 �1. Division of Maternal and Child Health / 92 06 / 93 Effective Date Termination Date Contractor: Activity: Revision Number P. O. Number S_j_ 5 4 0 2 0 6 8 Contract Number MCH Block Grant Nutrition Project Director Daniel B. Reimer Total Budget: $ Q Official Signature Finance DEIM 2946 (RMsed 2/92) General Services Divism (Review 2/94) Date s••� Division/Section Signatures Date /;q 1q2- , s� to � Fiscal Mang t to . LOCAL FUNDS: R Appropriation APPROP 101 E TXIX /SSBG Fees Other Reoci TX K /SSBG 102 OTHR REC 103 C E Subtotal Local Funds $ STATE/FEDERAL /SPECIAL FUNDS: I P T S Subtotal State/Federal/S ' TOTAL RECEIPTS -- equal to Total Expenditures $ 2450 Q Official Signature Finance DEIM 2946 (RMsed 2/92) General Services Divism (Review 2/94) Date s••� Division/Section Signatures Date /;q 1q2- , s� to � Fiscal Mang t to . N.C. Department of Environment, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Nutrition Services Section Office, Section, or Branch Orange County Contractor Page 1 of 1 FY 1992 -93" 93- 5402-068 Conrract Number MCH Block Grant Nutrition Activity 1. 70 hours of MM Block Grant Nutrition Services will be provided to the target population. 2. The following individuals who are registered dietitians (or registry eligible) or licensed dietitians /nutritionists will provide the nutrition services for this agency. ** Name Laurel Bond Credentials Registered Dietician ** Docam*ntaticn of credentials should be on file in local agency. DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Revie a by Initials LOCAL HEALTH DEPARTMENT BUDGET N.C. Dqnranent of Environment, - Health, and Natural Resources Division of General Services SFY JIZ 1 92 06 / 93 Effective Date Termination Date Division of Adult Health Revision Numb= —L �3 P. O. Number 9 3 5 5 0 3 0 6 8 Contract Number Contractor: Orange County Health Department Activity: Health Promation Project Director: - Daniel B. Reimer Total Budge.: S 3,914 LOCAL FUNDS: R Appropriation -E T=/SSBG Fees C: C►tbcr RecCiEL3 Subtotal Local Funds STATE/FMERAL/SPEClAL FUNDS: P T S Subtotal State/Federal/Srec6' Local A APPROP 101 TX1X/SSBG 102 OTHR PLEC 103 TOTAL RECHP7E — equal to Tonal Expendinzres /// 17111qs Date 4 j $ 3,914 Division/Section Signature Date 'Finance Officer Signature q-3 (Dare Vfiscal M Bement Si to T%L-L7',M *1C190 FV-4-3 1 —% V`ure LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Division of General Services _ Re��rlumber SFY Division of Adult Health 07 / 92 06 / 93 9 3 5 5 O P. O. Number 8 �50� Effective Date Termination Date Contract Number Contractor: — Q.raaga rn - Heal th nan` Activity: Project Director: Total Budget: Health Promotion LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees C Other Receipts E I P T S Subtotal Local Funds STATE/FEDERAL /SPECIAL FUNDS: Subtotal APPROP 101 31,963 TXIX /SSBG 102 OTHR REC 103 1) nnn TOTAL RECEIM — equal to Total Expenditure Loral Authorized Official Signature Date bwch Had WOW Finance Officer Sip►atvre Datf DE KW 2948 (Revved 2R2) General SaM= DW86= (Review 2/94) Ej S 1mzd l i- 6Lz?- /q-z-- Division /Section Sipe Date L4,. AzA fiscal Manage t Signs to LOCAL HEALTH DEPARTMENT BUDGET N.C. Department of Environment, Health, and Natural Resources Revision Number Division of General Services SFY Division of Adult Health 7 � P. O. Number 07 / 92 06 / 93 � 6l� �� 5 5 0 Effective Date Termination Date Contract Number Contractor: - Or2.ng'S r^.,,,,,, I.9 H021 tin Project Director: noni - R�.4rm�- AccMW: Adult Health Total Budget: $ ITEM DESCRIPTION CLASSIFICATION ITEM AMOUNT E X P E N D T U STATE EXPENDITURES: Salaries & Fringe Benefits Operating Expenses Purchase of Equipment General Contracted or Purchased Services School Health Clirucian Laboratory Pharmacy Services Transfer TXIX SA/FR 1000 SAM OP EXP 2000 EQUiP 5000 GENERAL 6100 = 5Cii HLTHi2aLf CLN 6663 LAB 2 RX SERV 6865 4 R Subtotal State E2M& S 5400 E LOCAL EXPENDITURES: LOCAL EXP 9000 S TOTAL EXPENDITURES — equal to Total Receipts $ 80083 LOCAL FUNDS: R Appropriation E TXIX /SSBG Fees Other Recei C E Subtotal "I Funds STATE/FEDERAL /SPECLAL FUNDS: P T S APPROP 101 _ _ 74.733 TXIX /SSBG 102 OTHR REC 103 r„ TOTAL RECEIPTS — equal to Total Expenditures Finance Officer Signature Da e DOOR 2449 (Revised 2/92) C= =W Savk= DMzion (Revww 2/94) $ 80.383 Division /Section Signature^ I iscal MaJrg Signs / zz 4 Z- Date s N.C. Department of Envftarm mt, health, and Natural Resources Division of Gcaeral Services CONTRACT ADDENDUM Adult Heath Office, Section, or Branch Orange County Coarractor A. ADULT HEALTH PROBLEMS /NEEDS 1. County Health Problems Page I of 4 FY 93 Contr= Number Adult Health Activity a. Orange County's Adult Population (Age 20 and over): 70,146 Race /sex Composition white Male 38.7 %. White Female 43.5% Non -white Male 8.1% Non -white Female 9.7% b. Leading Causes of Mortality (1986 --1990 Race - Sex - specific Age- Adjusted Rates) Causes Total White Male White Female Non -white Male Non -White Female cardiovascular 29% 29% 25% 34% 48% Disease 183.8 227.7 124.1 275.5 218.3 Total Cancer 128.4 165.3 87.8 220.3 116.4 c. Estimated Percentage for Adult Prevalence of selected Risk Factors Based Upon 1990 Behavioral Risk Factor survey Behavioral Risk Factor Total white Male white Female Non -White Male Non -White Female Overweight X20% 29% 29% 25% 34% 48% current Smoker 30% 34% 29% 25% 22% sedentary 63% 62% 59% 72% 76% Current Hyper- tensive 19% 16 %. 19% 17% 29% cholesterol X200 13% 12% 17% 2% 10% 2. selected Health Problem The Adult Health Program will focus its preventive efforts on reducing . health risks for cardiovascular disease among residents in orange County. Although cancer is not a selected problem, we will continue to provide cancer education and referral services. Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Initials Date N.C. Department of Enviror=ent, Health, and Natural Resowces Division of General Services CONTRACT ADDENDUM Adult Health Office, Section, or Branch Q=9e County Cont metor B. TARGET POPULATION Page 2 of 4 gy 1992 -93 93- 5502-068 Contract Number Adult Health Activity 1. The Adult Health Program will target black residents in orange county with its screening, education and referral activities. Employment statistics for North Carolina as a whole show that black persons are more likely to suffer unemployment, chronic illness and premature death. Deaths due to cardiovascular disease in Orange County are higher among non -white males and females than among white males and females. The Behavioral Risk Factor survey shows the estimated prevalence of overweight, sedentary life style and hypertension to be greater in non- whites than in whites. 2. The target population will comprise persons served in Orange county Health Department in -house clinics and in community screening and educational activities. Health educators and Health Promotion coordinator provide information about services to the media and to black community groups and churches and to human service agencies servicing lower income adults. In -house clinics include a walk -in adult clinic (i.e., B.P. screenings) two days per week and a more indepth appointment clinic (i.e.,.health risk appraisal and screenings) one day per month. counselling, referral and follow -up are provided. in -house clinics are open to all residents of orange County. Thirty -four percent (80) of clients served are black. Of these 80 clients, 80% were female and 20% were male. Community educational and screening services are provided to community groups within orange county. selected community service sites that target black clients include: a. Five nutrition sites serving 320 lower income persons age 55 and older throughout the county (90% female, 10% male with 75% black). b. Twenty adults in a public housing project in Chapel Hill (100% black, mostly single head of household receiving subsidized housing). c. One hundred adults in three black community or church groups. DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Reviewed by Initials Date N.C. Department of Environment, Health, and Natural Resources Division of Ck narAl Services CONTRACT ADDENDUM Adult Health Office, Section, or Branch page 3 of 4 F, 1992 -93 93- 5502 -068 Contract Number Adult Health Activity 3. overall, within our target population of 520, orange County Health Department services focused on cardiovascular disease will reach 242 (46 %) of our target population: In -house clinics 64 (80 %) Nutrition sites 120 (38 %) Public housing project 8 (40 %) Black community /churches 50 (50 %) C. GOAL To reduce cardiovascular disease risk factors in black adults in orange County by June, 1995. D. OBJECTIVES la. By June, 1993, screen 242 (46 %) of black clients in in -house and community screenings for high blood pressure of 140 /90 mm Hg or greater. lb. By June, 1993, provide education (hypertension disease risks, modifiable risk factors), counseling, referral and follow --up of 48 (60 %) of black clients identified with blood pressure of 140/90 mm Hg or greater. 2a. By June, 1993, screen 75 (14 %) of black clients in in -house and community screenings for high total cholesterol (a level of 200 mg /dL and greater for persons with definite CHD or two other CHD risk factors or a level of 240 mg /dL and greater). 2b. By June, 1993, provide education (risks for CVD, modifiable risk factors), counseling, referral and follow -up to 16 (75 %) of black clients identified with high total cholesterol. 3. By June, 1993, provide.three educational programs about cardiovascular disease and its risk factors to black community groups. E. COMMUNITY ORGANIZATIONS Organizations involved in health department initiatives include Department on Aging, Cooperative Extension Agency, American Heart Association, Joint orange Chatham Community Action Agency, and Chapel Hill Housing and community Development. Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) initials Date N.C. Department of Envirocmoent, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Adult Health Office, Section, or Branch Orange County Contractor F. QUALITY ASSURANCE Page 4 of 4 py 1992 -93 93- 5502 -W Contract Number Adult Health Activity 1. A Quality Assurance Plan for the Personal Health Services Division is on file. 2. Health professionals involved: Jerry Ann Gregory, RN, BSN, Health Promotion Program coordinator, with 23 years of experience in public health nursing. ona M. Pickens, RNC, BSN, Adult Health section supervisor, with 13 years experience in public health nursing. Laurel Bond, RD, MS, Nutrition Program coordinator, with 13 years of experience providing nutrition services. Belinda Sones, MPH, Health Education section supervisor with 11 years experience in public health education. Eileen Kugler, MSN, MPH, RN, Personal Health services Division Director, with 13 years experience in public health. Marcia Angle, MD, MPH, Medical Director since 1987, Board certified in Family Medicine and Preventive Medicine. 3. Quality assurance meetings to review and plan for the program occur two to three times per year. 4. Information collected and reviewed includes clinical and community screening record audits, direct observation of program activities, yearly review of policies and procedures, client demographic and testing data entered into local data entry system and participation /barrier information for in -house and community activities. S. Quality assurance findings and corrective actions are documented in writing and are reviewed by section QA Committees, Division QA Team and the Division Management Team. 6. our policy and procedure manual is based upon guidelines in DEHNR Adult Health Manual and Guide to Clinical Preventive services An Assessment of the Effectiveness of 169 Interventions. DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Reviewed by Initials Date N.C. Deparm=t. of Envirormpent, Health, and Natural R sours s DiviRM of CMM21 Services CONTRACT ADDENDUM Adult Health Office, Section, or Branch A. ADULT HEALTH PROBLEMS HEEDS 1. County Health Problems Page 1 of 5 F► 1992 -93 93- 5503-068 Contract Number Health Prowtion Pro Activity a. Orange County's Adult Population (Age 20 and over): 70,146 Race /sex Composition white Male 38.78 white Female 43.5% Non -White Male 8.18 Non -white Femal.p 9.71 b. Leading Causes of Mortality (1986 -1990 Race - Sex - Specific Age - Adjusted Rates) Causes Total White Male White Female Non -white Male Non -white Female Cardiovascular 298 298 25% 34% 488 Disease 183.8 227.7 124.1 275.5 218.3 Total Cancer 128.4 165.3 87.8 220.3 116.4 c. Estimated Percentage for Adult Prevalence of selected Risk Factors Based Upon 1990 Behavioral Risk Factor survey Behavioral-Risk Factor Total white Male White Female Non -white Male Non -White Female Overweight n208 298 298 25% 34% 488 current smoker 30% 34% 298 258 228 sedentary 638 62% 598 728 768 current Hyper- tensive 19% .168 198 17% 29% cholesterol a200 138 128 17% 28 108 2. Selected Health Problem The Health Promotion Program will focus its preventive efforts on reducing health risks for cardiovascular disease among workers in Orange county businesses. Although cancer is not a selected problem, we will continue to provide cancer risk assessment, education, and referral activities. Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Initials Date N.C. Department of Enviranssent, Health, and Natural Resources Page 2 of 5 Division of General Services CONTRACT ADDENDUM FY 1992-93 Health 93 -5503 -068 Office, Section, or Branch Conuact Number Health Promotion Program Contractor Activity B. TARGET POPULATION 1. A major focus of the Health Promotion Program is the Health Yourself Wellness Program for Orange County Government employees (432 full -time and 228 part -time employees). In addition, the program has expanded to other worksites in the county, primarily employees of the Orange County and chapel Hill /carrboro School systems (1,553 employees). Other worksites are served as requests are received and staff is available to provide services. Employees of these worksites have been assessed for risk factors related to cardiovascular disease and have been found to have significant levels of risk. A wellness program focusing on reducing cardiovascular risk factors could have an impact in reducing premature disability and death for cardiovascular disease in this working population of our county. 2. Description Orange County Government Employees Occul2ations White Male White Female Black Male Black Female Total Officials /Admin. 8 8 2 3 21 Professionals 21 55 7 13 96 Technicians 46 47 5 8 106 Protective services 59 5 10 5 79 Paraprofessional 23 49 8 22 102 Administrative support 12 89 2 41 144 Skilled Craft 6 0 4 0 10 service /Maintenance 45 18 24 15 102 Total 220 271 62 107 660 school system Employees Personnel White Non -White Total Professional 689 189 878 Support 379 296 675 Total 1,068 485 1,553 DEHNR 3300 (Revise 2/90) General Services Division (Review 1/95) Reviewed by Initials Date N.C. Department of Enviror�nt, Health, and Natural Resources Page 3 of 5 Division of General Savicss CONTRACT ADDENDUM Adult Health Office, Section, or Branch Le Caen Contractor Risk status Indicators Fy 199293 9�5�3 Coma= Number Recent screenings of 578 of these employees included assessment of risk factors for cardiovascular disease. Percentage levels of modifiable risks for the total screened and for each race /sex group were: 3. The Health Yourself Employee Wellness Program plans to reach 300 (458) orange County Government employees with various components of the program. For other worksites, primarily school system personnel, the program will reach 400 (268) employees with various components of the program. C. GOAL To reduce risk: factors for cardiovascular disease in the work force of orange county by June, 1995. D. OBJECTIVES la. By June, 1993, screen 700 (328) employees for high blood pressure (140/90 mm Hg or greater). 1b. By June, 1993, provide education (on hypertensive disease, risks, modifiable risk factors, intervention resources), counseling, referral and follow -up to 45 (808) employees identified with blood pressures of 140/90 mm Hg or greater. 2a. By June, 1993, screen 550 (258) employees for high total cholesterol level (a level of 200 mg /dL or greater with definite CHD or two other CHD risk factors or a level of 240 mg /dL). 2b. By June, 1993, provide education (risks, modifiable risk factors, resources for intervention), counseling, referral and follow -up to 105 (688) employees identified with high total cholesterol. DBl INR 3300 (Revised 2/90) General 5crvices Division (Review 1/95) Reviewed by Initials Date Total White Male white Female Non -White Male Non -white Female Number Screened 578 98 326 42 108 Risk Factor 8 overweight X20% 338 418 218 508 558 current smoker 198 248 138 408 238 Sedentary 408 488 358 438 47% Current Hypertension 8% 148 58 268 68 Cholesterol X200 288 278 268 298 348 3. The Health Yourself Employee Wellness Program plans to reach 300 (458) orange County Government employees with various components of the program. For other worksites, primarily school system personnel, the program will reach 400 (268) employees with various components of the program. C. GOAL To reduce risk: factors for cardiovascular disease in the work force of orange county by June, 1995. D. OBJECTIVES la. By June, 1993, screen 700 (328) employees for high blood pressure (140/90 mm Hg or greater). 1b. By June, 1993, provide education (on hypertensive disease, risks, modifiable risk factors, intervention resources), counseling, referral and follow -up to 45 (808) employees identified with blood pressures of 140/90 mm Hg or greater. 2a. By June, 1993, screen 550 (258) employees for high total cholesterol level (a level of 200 mg /dL or greater with definite CHD or two other CHD risk factors or a level of 240 mg /dL). 2b. By June, 1993, provide education (risks, modifiable risk factors, resources for intervention), counseling, referral and follow -up to 105 (688) employees identified with high total cholesterol. DBl INR 3300 (Revised 2/90) General 5crvices Division (Review 1/95) Reviewed by Initials Date N.C. Department of Enviror ent, Health, and Natwtal Resources Division of General Sa viers CONTRACT ADDENDUM Adult Health Office, Section, or Branch Orange County Connector Page 4 of 5 Fy 1992 -93 93- 5503-068 Contact Number 3a. By June, 1993, two smoking cessation group programs (Fresh start) will be offered to employees who smoke. 3b. By June, 1993, 10 employees will complete the smoking cessation group program. 4a. By June, 1993, measure heights and weights of 165 (25 %) Orange County Government employees to determine those at risk due to obesity of 20% or greater over desired weight. 4b. By June, 1993, assess the dietary intake of 32 (60 %) employees who are identified as being at risk due to obesity. 4c. By June, 1993, provide education (risks, reduction diets, low fat foods), counseling and follow -up for 27 (50 %) employees who are identified as being at risk due to obesity. 4d. By June, 1993, 7 (25 %) employees identified in 4c will participate in a behavior change program to lose weight. 5. By June, 1993, two staff members participating in health promotion activities will receive continuing education in health promotion or related training programs. E. COMMUNITY ORGANIZATION Orange County Personnel Department, Parks and Recreation Department, Cooperative Extension Agency, American Heart Association, American cancer society, orange County and chapel Hill /Carrboro School systems, OCHD school Health Program. F. QUALITY ASSURANCE 1. A Quality Assurance Plan for the Personal Health Services Division is on file. 2. Health professionals involved: Jerry Ann Gregory, RN, BSN, Health Promotion Program Coordinator, with 23 years of experience in public health nursing. Ona M. Pickens, RNC, BSN, Adult Health Section Supervisor, with 13 years experience in public health nursing. Laurel Bond, RD, Ms, Nutrition Program coordinator, with 13 years of experience providing nutrition services. DEH R 3300 (Revised 2/90) General Services Division (Review 1/95) Reviewed by Initials Date N.C. Department of Envirorz gent, Health, and Natural Resources Division of General Services CONTRACT ADDENDUM Adult Health Office, Section, or Branch Page .�5 of 5_ F, 1992 -93 93- 5503-068 Contract Number Orange County Health Prarotion Pro Coarractor Activity Belinda Jones, MPH, Health Education section Supervisor with 11 years experience in public health education. Eileen Kugler, MSN, MPH, RN, Personal Health services Division Director, with 13 years experience in public health. Marcia Angle, MD, MPH, Medical Director since 1987, Board certified in Family Medicine and Preventive Medicine. 3. Quality assurance meetings to review and plan for the program occur two to three times per year. 4. Information collected and reviewed includes clinical and worksite screening record audits, direct observation of program activities, yearly review of policies and procedures, surveys of orange County Government employees, client demographic and testing data entered into local data entry system and participation /barrier information for clinic and worksite activities. S. Quality assurance findings and corrective actions are documented in writing and are reviewed by section QA committees, Division QA Team and the Division Management Team. 6. our policy and procedure manual is based upon guidelines in DEHNR Adult Health Manual and Guide to clinical Preventive services An Assessment of the Effectiveness of 169 interventions. Reviewed by DEHNR 3300 (Revised 2/90) General Services Division (Review 1/95) Inidals Date WAA4EC ! .� q r(---3-tD oLka24ft�� Ic 1 J AI / L ,64 ✓ t�1 � M,Cp PL oS -- /BEM # �G AS cn 7- w H a a i 0 J J 0 LL a) rn a) w a C3