HomeMy WebLinkAboutAgenda - 02-18-1992F ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING NOTE: BACKGROUND MATERIAL
TUESDAY, FEBRUARY 18, 1992 ON ALL ABSTRACTS
7:30 P.M. AVAILABLE IN THE
OWASA OPERATION CENTER CLERK'S OFFICE.
400 JONES FERRY ROAD
CARRBORO, NC
NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio
amplification equipment is available on request.
If you need this assistance, please call the County
Clerk's Office at 732 -8181 or 968 -4501.
I. ADDITIONS OR CHANGES TO THE AGENDA
II. AUDIENCE COMMENTS
A. Matters on the Printed Agenda
(We would appreciate you signing the pad ahead
of time so that you are not overlooked.)
B. Matters not on the Printed Agenda
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of
Orange County its respect. The Board asks its
citizens to conduct themselves in a respectful,
courteous manner, both with the Board and with fellow
citizens. At any time should any member of the Board
or any citizen fail to observe this public charge,
the Chair will ask the offending person to leave the
meeting until that individual regains personal
control. Should decorum fail to be restored, the
Chair will recess the meeting until such time that a
genuine commitment to this public charge is observed.
III. ITEMS FOR DECISION -- CONSENT AGENDA
(Any item may be removed for separate consideration)
A. Budget Ordinance Amendment #10
B. Public School Building Capital Fund Application
C. Community Development Block Grant Program
D. Unpaid Real Property and Tax Lien Advertisement
E. Annual Achievement Award Competition (NACo)
I
x
IV. RESOLUTIONS /PROCLAMATIONS
A. Orange High School Heating and Air Conditioning
Contract
V. SPECIAL PRESENTATIONS
VI. PUBLIC HEARINGS
VII. REPORTS
A. Expansion of the Efland sewer system
B. Emergency Communications
VIII. ITEMS FOR DECISION -- REGULAR AGENDA
A. Approval of School Site
B. Sewer Bottleneck
C. Redesignation of Service Delivery Area for JTPA
Programs
D. Public Hearing Date for 1992 -93 Commissioners
Goals and Budget Priorities
IX. BOARD COMMENTS
X. COUNTY MANAGERIS REPORT
XI. APPOINTMENTS
XII. MINUTES - None
XIII. EXECUTIVE SESSION - Litigation
XIV. ADJOURNMENT
( *) Indicates items that need immediate attention.
APPROVED 416192 MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
FEBRUARY 18, 1992
The Orange County Board of Commissioners met in Regular Session on
Tuesday, February 18, 1992 at 7:30 p.m. in the Community Meeting Room at
the OWASA facility on Jones Ferry Road in Carrboro, North Carolina.
BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners
Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko and Don Willhoit.
COUNTY ATTORNEY PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant
County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly
A. Blythe, Tax Collector John T. Horner, Budget Director Sally Kost,
County Engineer Paul Thames and EMS Director Nick Waters.
I. ADDITIONS OR CHANGES TO THE AGENDA
The Board added to the agenda item III -E an application entitled
"Guidelines for Development in the University Lake Watershed" and added to
the Appointments the Advisory Board on Aging.
11. AUDIENCE COMMENTS
A. MATTERS ON THE PRINTED AGENDA
Chair Carey announced that those citizens who have indicated
a desire to speak to an item on the printed agenda will be recognized at
the appropriate time.
A. MATTERS NOT ON THE PRINTED AGENDA - NONE
PUBLIC CHARGE
The Public Charge was not read.
III. ITEMS FOR DECISION - CONSENT AGENDA
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to approve all the items on the Consent Agenda as listed below:
A. BUDGET ORDINANCE AMENDMENT #10
The Board approved the Grant Project Ordinance accepting a
grant award from the Kate B. Reynolds Health Care Trust and the North
Carolina Medical Assistance Program for the Orange County Health
Department. This ordinance is stated below:
MATERNAL AND INFANT OUTREACH PROJECT
GRANT PROJECT ORDINANCE
Be it ordained by the Board of Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following
grant project is hereby adopted.
Section 1. The 'project authorized is the Maternal and Infant Outreach
program as awarded to the Orange County Health Department by
the Kate B. Reynolds Health Care Trust and the North Carolina
Medical Assistance Program.
Section 2. The officers of the County are hereby directed to proceed
with the grant project within the grant document, the rules
and regulations of the North Carolina Department of
Environment, Health and Natural Resources and the budget
contained herein.
Section 3. The following revenues are anticipated to be available to
complete this project:
Intergovernmental
Maternal and Infant Outreach
$23,016
Section 4. The following amounts are appropriated for this project:
Human Services
Maternal and Infant Outreach
$23,016
Section S. The finance officer is hereby directed to maintain within the
Grant Project Fund sufficient specific detailed accounting
records to provide the accounting to the grantor agency
required by the grant agreement and federal and state
regulations.
Section 6. Funds may be advanced from the General Fund for the purpose
of making payments due. Reimbursement requests should be
made to the grantor agency in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made
available to the finance officer for direction in carrying
out this project.
Section 8. This ordinance is effective January 1, 1992.
B. PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION
The Board approved and authorized the Chair to sign an
application to the State Budget Office to release funds in the amount of
$245,680 for renovations and additions to Ephesus Elementary School from
Orange County's Public School Building Capital Fund account.
C. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
The Board established March 9, 1992 as the public hearing
date to receive citizen comments on the development of a 1992 Community
Development Block Grant application.
D. UNPAID REAL, PROPERTY AND MAX LIEN ADVERTISEMENT
The Board received a report on the amount of current unpaid
real property taxes as of January 31, 1992 as stated below and approved
the tax lien advertisement date of May 13, 1992.
COUNTY $ 2,209,921.75
CHAPEL HILL $ 596,387.20
CARRBORO $ 209,202.59
HILLSBOROUGH $ 58,040.98
TOTAL $ 3,073,552.52
S. ANNUAL ACHIEVEMENT AWARD COMPETITION NACo
The Board approved submitting three entries to NACo for the
Annual. Achievement Award Competition. They are listed below:
1. Adults and Children Empowered by Support
2. "In the Know" .
3. Guidelines for Development in the University Lake
Watershed
VOTE ON THE CONSENT AGENDA: UNANIMOUS
IV. RESOLUTIONS /PROCLAMATIONS
A. ORANGE HIGH SCHOOL HEATING AND _AIR CONDITIONING CONTRACT
Motion was made by Commissioner Insko, seconded by Chair
Carey to approve the resolution as stated below authorizing the Orange
County schools to enter into a continuing contract for the replacement of
windows, addition of air conditioning, and modification of the heating
system at Orange High School.
RESOLUTION
IN SUPPORT OF
ORANGE COUNTY SCHOOLS
CONTINUING CONTRACT FOR ORANGE HIGH SCHOOL
HEATING AND AIR CONDITIONING
WHEREAS, Orange County Schools has planned and bid a capital project to
replace windows, add air - conditioning and modify the heating
system at Orange High School, and
WHEREAS, funds in the amount of $391,371 are available in current year and
prior year capital project ordinances for this projects, and
WHEREAS, funds in the amount of $1,297,091 will be needed in the next
fiscal year to complete the project, and
WHEREAS, a school unit, in accordance with State Statute 115C --441 may not
enter into a contract for capital outlay expenditures, some
portion or all of which is to be performed and /or paid in ensuing
fiscal years without the budget resolution including an
appropriation for the entire obligation, without the Board of
County Commissioners, approval, and
WHEREAS, Orange County Schools has been informed that estimated funds
available, including a planned 1992 -93 appropriation from Orange
County of $1,173,807 and undesignated prior year funds in the
pay -as- you -go project fund will be available in an amount
exceeding $1,297,091 next fiscal year, and
WHEREAS, the statute does allow school units to enter into continuing
contracts provided a binding resolution is adopted by the Board
of County Commissioners,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners agrees by this binding resolution to appropriate
$1,297,091 already designated for Orange County Schools from the
pay -as- you -go fund in fiscal year 1992 -93 to meet the amount to
be paid under the proposed contracts in that year.
VOTE: AYES, 4; ABSTENTION, 1 (Commissioner Halkiotis because of a
possible conflict of interest)
Commissioner Willhoit emphasized the importance of energy
efficient schools. He asked for information on how to rate electricity.
Sally Kost noted that this work will be paid for out of the
Capital Improvement Plan for orange County Schools.
V. SPECIAL PRESENTATIONS
VI. PUBLIC HEARING AND A DECISION
VII. REPORTS
A. EXPANSION OF THE EFLAND SEWER SYSTEM
Some Efland citizens have formed the Efland Environmental
Group Steering Committee. This group requested that county staff proceed
with (1) developing general financing alternatives for expanding the
Efland sewer system; (2) the necessary process to begin CDBG eligibility
investigation for funding of Efland sewer expansion and for financial
assistance for existing and potential customers of the existing section of
the sewer system in making plumbing modifications, paying tap fees, etc.;
and (3) determining the public health implications resulting from poor
waste treatment systems currently existing in unsewered portions of
Efland.
John Link stated that the suggestions from this group seem to be
reasonable and prudent and recommends that the Board confirm those
recommendations and direct the staff to begin with the process to put
these suggestions into action.
Commissioner Gordon suggested receiving this report and delaying
action on this request until after the CDBG public hearing on March 9.
She asked for information on how many citizens are connected to the sewer,
the fees the County has received, reasons for people not paying, and the
number of people who have not tapped on and are paying.
Chairman Carey stated that the Board needs to receive a status
report and have a work session on this topic.
The Board agreed to accept the report.
B. EMERGENCY COMMUNICATIONS
John Link reported that during the fall of 1991, he conducted
a review of the emergency communications system in Orange County in an
effort to confirm those aspects of the system that are working well and to
ascertain others that may need improvement. Overall, the emergency
communications system works quite well. However, there are a number of
areas that need additional attention. With the support and cooperation of
municipal and volunteer officials, he has implemented a number of steps
that will strengthen the system.
Commissioner Halkiotis suggested having uniforms for the 911
personnel to let them know the County really cares about them. Chair
Carey suggested looking into the possibility of buying pins for County
employees. John Link will poll the employees to find out what they would
like. Commissioner Insko expressed concern about stress on the job
stating that it needs to be recognized and responded to accordingly. The
Board received the report.
VIII. ITEMS FOR DECISION - REGM= AGENDA
A. APPROVAL OF SCHOOL SITE
The Board was asked to approve the purchase price for a
Chapel Hill- Carrboro City Schools building site. Chapel Hill- Carrboro
City Schools have expressed a desire to purchase a parcel of land for
$900,000 that would be a site for one or two new schools. The parcel
contains 39.51 acres and is located on Old Fayetteville Road in Carrboro.
This approval would be contingent upon the successful passage of a school
bond during the scheduled November 1992 referendum.
Chair Carey emphasized the need to clarify for both school
systems the process for Board of Commissioners approval of school sites
stressing that it needs to be done in the context of a unified system.
Commissioner Insko agreed stating that it would be helpful if there was
an understanding with the local jurisdictions and school boards on
communicating informally ahead of time when purchasing property.
Commissioner Halkiotis asked that Chairman Carey develop some
guidelines for approval of school sites and forward these to the two
school boards.
Motion was made by Commissioner Insko, seconded by
Commissioner Halkiotis that the Board approve the amount to be spent by
the Chapel Hill- Carrboro City Schools for this 39.51 acre tract, subject
to voter approval of the scheduled November, 1992 school bond referendum
and to authorize the Chair to write a letter to the two school boards
outlining the process for future approval.
VOTE: UNANIMOUS
B. SEWER BOTTLENECK
In 1988, a series of meetings were held to develop an
agreement to eliminate a sewer bottleneck at Elizabeth Brady Road and
US70A. The County set aside $66,000 as its contributions to the tentative
agreement. Because of complications, this project has been delayed and
the cost has increased by an additional $12,000. The entire project cost
of $78,000 can be paid for from the County Capital Reserve Fund.
Motion was made by Commissioner Gordon, seconded by Commissioner
Halkiotis to approve the contract, subject to County Attorney final review
and negotiation on the construction timetable; authorize the Chair to sign
the contract; and approve the appropriation of $78,000 from the County
Capital Reserve Fund for the Sewer Bottleneck Project.
VOTE: UNANIMOUS
C. REDESIGNATION OF SERVICE DELIVERY AREA FOR JTPA PROGRAMS
Albert Kittrell presented a proposal for the formation of a
Service Delivery Area composed of Alamance, Orange and Randolph Counties
and a resolution which would approve this change in Service Delivery
Areas. He explained that the State Division of Employment and Training
allows counties to maintain or redesignate new Service Delivery Areas for
JTPA programs every two years. Janice Scarborough, Executive Director of
the Regional Consolidated Services submitted a proposal for training.
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Insko to approve the petition to designate the formation of
a Service Delivery Area composed of Alamance, Orange and Randolph Counties
and the resolution as stated below which establishes the Tar Heel State
Job Training Consortium, and authorize the Chair to sign both documents.
RESOLUTION
REGIONAL CONSOLIDATED SERVICES EMPLOYMENT AND TRAINING SDA
WHEREAS, it is the intent and purpose of the parties to this
agreement to establish a multijurisdictional JTPA program, and that the
geographic area served by the consortium be designated as a Service
Delivery Area for JTPA purposes; and
WHEREAS, there are municipalities within the three counties which,
though not parties to this consortium, shall benefit from it by virtue of
the counties' participation therein; and
WHEREAS, the figures on attachment A designate the funding allocation
for the SDA as well as the percentage for each county in the SDA;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Orange County that they agree to form a job training consortium with
Randolph and Alamance Counties, that designation of such consortium as a
Service Delivery Area for JTPA purposes shall be accepted, that such
consortium shall be known as the Regional Consolidated Services Employment
and Training Service Delivery Area.
BE IT FURTHER RESOLVED that the Chairman of the Orange County Board
of Commissioners or his designee be empowered to act on behalf of the
Orange County Board of Commissioners in signing the document required to
establish the consortium and to enter into contractual and other
agreements to designate the administrative entity, grant recipient,
appointing authority for the Private Industry Council, and the single
Chief Elected Official for the consortium.
VOTE: UNANIMOUS
D. PUBLIC HEARING DATE FOR 1992 -93 COMMISSIONERS GOALS AND
BUDGET PRIORITIES
Motion was made by Commissioner Willhoit, seconded by
Commissioner Halkiotis to set a public hearing for March 9, 1992, in the
Old County Courthouse in Hillsborough to receive public comment on the
Board of County Commissioners proposed goals and FY 1992 -93 County budget
priorities.
VOTE: UNANIMOUS
E. HYCONEECHEE REGIONAL LIBRARY
The Regional Library Task Force was created in November, 1991
by the Boards of Commissioners in Caswell, Person and Orange Counties.
Each Board appointed a county commissioner, a representative from the
library board and county manager to serve on this task force. The Library
Task Force charge was to a) implement the recommendations included in the
State Auditor's review of the Regional Library; b) examine the contractual
and structural organization of the regional library and c) assist the
Regional Library Board of Trustees in selecting a permanent Regional
Library Director.
The Orange County representative on the Task Force,Commissioner
Insko, stated that the outcome of this task force was a commitment to
remain a regional library system and to improve the operations of the
library system.
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Willhoit to (1) immediately dissolve the local county library
board, (2) establish a new regional library board of trustees consisting of
three representatives from each county with one representative being a
county commissioner, (3) appoint the Regional Library Task Force to serve
as the interim board of trustees until the new board has been appointed,
and (4) offer suggestions regarding the revision of regional library board
by -laws and issues of importance. The appointments will be made on March
9th or March 24th and effective April 1, 1992.
VOTE: UNANIMOUS
I%. BOARD COMMENTS
Commissioner Gordon questioned the impact of the siting of a low
level hazardous nuclear waste facility in North Carolina and the route
that the trucks would take through orange County. Commissioner Willhoit
indicated the route is unknown at this time. The State has an emergency
preparedness plan and the orange County HazMat Team is on board. He
feels that a truck carrying propane or gasoline presents a greater danger
than one carrying low level nuclear waste. He feels it important to learn
everything we can about the situation so that the citizens can have a
degree of assurance. EMS Director Nick Waters will prepare a report for
the Board of County Commissioners.
Commissioner Halkiotis informed the Board that if the proposal to
house misdemeanants in county jails becomes a reality, it will have a
serious impact across the state. He feels that the NCACC will support
this as long as the State pays a reasonable reimbursement and control is
at the local level. Also, he distributed a brochure from Cleveland County
which has three school systems. They are working jointly in a program to
keep kids in school. He asked that the Board of County Commissioners
review this program.
Discussion ensued on economic development. Commissioner Willhoit
noted that there needs to be a regional approach to economic development.
Commissioner Halkiotis stated that something needs to be done about
increasing the tax base and bringing jobs to Orange County. Chair Carey
noted that economic development will come to the County and it will be the
kind they want.
The Board discussed briefly the need to work aggressively toward
composting. Commissioner Willhoit stated that the LOG will discuss the
problems related to ash from the UNC power plant at their next meeting.
The Board discussed holding a public hearing to hear the pros and cons of
disposing or not disposing of ash in the landfill.
In answer to a question from Chair Carey, John Link indicated
that arrangements have been made to provide planning money for Chapel
Hill-- Carrboro City Schools. Orange County Schools will not require this
assistance.
X. COUNTY MANAGER'S REPORT
John Link reported that DSS has received an additional amount of
money for daycare. A news release will be issued.
Xr. APPOINTMENTS
DOMICILIARY HONE COMMUNITY ADVISORY COMMISSION
Motion was made by Commissioner Willhoit, seconded by
Commissioner Gordon to reappoint Donna M. Tate to a term ending June 30,
1993.
VOTE: UNANIMOUS
NURSING HOME CONNUNITY ADVISORY COMMITTEE
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to reappoint Lois Van Coutren and Marvin Block to a term ending
June 30, 1994.
VOTE: UNANIMOUS
CARRBORO PLANNING BOARD
Motion was made by Commissioner Gordon, seconded by Commissioner
Halkiotis to appoint Tom High as a County representative and Henry
Richardson as a transitional area representative to terms ending February
2, 1995.
VOTE: UNANIMOUS
ADVISORY BOARD ON AGING
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to appoint Ruth Stroud to an unexpired term ending June 30, 1994
and George Snowden to an unexpired term ending June 30, 1992.
VOTE: UNANIMOUS
XII. MINUTES - NONE
%III. EXECUTIVE SESSION
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Insko to go into Executive Session to discuss litigation.
VOTE: UNANIMOUS
Motion was made by Commissioner Halkiotis, seconded by Chair
Carey to go back into Regular Session.
VOTE: UNANIMOUS
XIV. ADJOURNMENT
With no further business to come before the Board, Chair Carey
adjourned the meeting. The next Regular Meeting will be held on February
1992 at 7:30 p.m. in Superior Courtroom, Hillsborough, North Carolina.
Moses Carey, Chair
Beverly A. Blythe, Clerk
APPROVED 416192 MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
FEBRUARY 18, 1992
The Orange County Board of Commissioners met in Regular Session on
Tuesday, February 18, 1992 at 7:30 p.m. in the Community Meeting Room at
the OWASA facility on Jones Ferry Road in Carrboro, North Carolina.
BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners
Alice M. Gordon, Stephen H. Halkiotis, Verla C. Insko and Don Willhoit.
COUNTY ATTORNEY PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant
County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly
A. Blythe, Tax Collector John T. Horner, Budget Director Sally Kost,
County Engineer Paul Thames and EMS Director Nick Waters.
I. ADDITIONS OR CHANGES TO THE AGENDA
The Board added to the agenda item III -E an application entitled
"Guidelines for Development in the University Lake Watershed" and added to
the Appointments the Advisory Board on Aging.
11. AUDIENCE COMMENTS
A. MATTERS ON THE PRINTED AGENDA
Chair Carey announced that those citizens who have indicated
a desire to speak to an item on the printed agenda will be recognized at
the appropriate time.
B. MATTERS NOT ON THE PRINTED AGENDA -- NONE
PUBLIC CHARGE
The Public Charge was not read.
III. ITEMS FOR DECISION - CONSENT AGENDA
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to approve all the items on the Consent Agenda as listed below:
A. BUDGET ORDINANCE AMENDMENT #10
The Board approved the Grant Project Ordinance accepting a
grant award from the Kate B. Reynolds Health Care Trust and the North
Carolina Medical Assistance Program for the Orange County Health
Department. This ordinance is stated below:
MATERNAL AND INFANT OUTREACH PROJECT
GRANT PROJECT ORDINANCE
Be it ordained by the Board of Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following
grant project is hereby adopted.
Section 1. The project authorized is the Maternal and Infant Outreach
program as awarded to the Orange County Health Department by
the Kate B. Reynolds Health Care Trust and the North Carolina
Medical Assistance Program.
Section 2. The officers of the County are hereby directed to proceed
with the grant project within the grant document, the rules
and regulations of the North Carolina Department of
Environment, Health and Natural Resources and the budget
contained herein.
Section 3. The following revenues are anticipated to be available to
complete this project:
Intergovernmental
Maternal and Infant Outreach
$23,016
Section 4. The following amounts are appropriated for this project:
Human Services
Maternal and Infant Outreach
$23,016
Section S. The finance officer is hereby directed to maintain within the
Grant Project Fund sufficient specific detailed accounting
records to provide the accounting to the grantor agency
required by the grant agreement and federal and state
regulations.
Section 6. Funds may be advanced from the General Fund for the purpose
of making payments due. Reimbursement requests should be
made to the grantor agency in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made
available to the finance officer for direction in carrying
out this project.
Section 8. This ordinance is effective January 1, 1992.
B. PUBLIC SCHOOL BUILDING CAPITAL FUND APPLICATION
The Board approved and authorized the Chair to sign an
application to the State Budget Office to release funds in the amount of
$245,680 for renovations and additions to Ephesus Elementary School from
Orange County's Public School Building Capital Fund account.
C. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
The Board established March 9, 1992 as the public hearing
date to receive citizen comments on the development of a 1992 Community
Development Block Grant application.
D. UNPAID REAL PROPERTY AND TAR LIEN ADVERTISEMENT
The Board received a report on the amount of current unpaid
real property taxes as of January 31, 1992 as stated below and approved
the tax lien advertisement date of May 13, 1992.
COUNTY $ 2,209,921.75
CHAPEL HILL $ 596,387.20
CARRBORO $ 209,202.59
HILLSBOROUGH $ 58,040.98
TOTAL $ 3,073,552.52
S. ANNUAL ACHIEVEMENT AWARD COMPETITION NACo
The Board approved submitting three entries to NACo for the
Annual Achievement Award Competition. They are listed below:
1. Adults and Children Empowered by Support
2. "In the Know"
3. Guidelines for Development in the University Lake
Watershed
VOTE ON THE CONSENT AGENDA: UNANIMOUS
IV. RESOLUTIONS PROCLAMATIONS
A. ORANGE HIGH SCHOOL HEATING AND AIR CONDITIONING CONTRACT
Motion was made by Commissioner Insko, seconded by Chair
Carey to approve the resolution as stated below authorizing the Orange
County schools to enter into a continuing contract for the replacement of
windows, addition of air conditioning, and modification of the heating
system at Orange High School.
RESOLUTION
IN SUPPORT OF
ORANGE COUNTY SCHOOLS
CONTINUING CONTRACT FOR ORANGE HIGH SCHOOL
HEATING AND AIR CONDITIONING
WHEREAS, Orange County Schools has planned and bid a capital project to
replace windows, add air - conditioning and modify the heating
system at Orange High School, and
WHEREAS, funds in the amount of $391,371 are available in current year and
prior year capital project ordinances for this projects, and
WHEREAS, funds in the amount of $1,297,091 will be needed in the next
fiscal year to complete the project, and
WHEREAS, a school unit, in accordance with State Statute 115C -441 may not
enter into a contract for capital outlay expenditures, some
portion or all of which is to be performed and /or paid in ensuing
fiscal years without the budget resolution including an
appropriation for the entire obligation, without the Board of
County Commissioners' approval, and
WHEREAS, Orange County Schools has been informed that estimated funds
available, including a planned 1992 -93 appropriation from Orange
County of $1,173,807 and undesignated prior year funds in the
pay -as-- you -go project fund will be available in an amount
exceeding $1,297,091 next fiscal year, and
WHEREAS, the statute does allow school units to enter into continuing
contracts provided a binding resolution is adopted by the Board
of County Commissioners,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners agrees by this binding resolution to appropriate
$1,297,091 already designated for Orange County Schools from the
pay -as- you -go fund in fiscal year 1992 -93 to meet the amount to
be paid under the proposed contracts in that year.
VOTE: AYES, 4; ABSTENTION, 1 (Commissioner Halkiotis because of a
possible conflict of interest)
Commissioner Willhoit emphasized the importance of energy
efficient schools. He asked for information on how to rate electricity.
Sally Kost noted that this work will be paid for out of the
Capital Improvement Plan for orange County Schools.
V. SPECIAL PRESENTATIONS
Vi. PUBLIC HEARING AND A DECISION
VII. REPORTS
A. EXPANSION OF THE EFLAND SEWER SYSTEM
Some Efland citizens have formed the Efland Environmental
Group Steering Committee. This group requested that county staff proceed
with (1) developing general financing alternatives for expanding the
Efland sewer system; (2) the necessary process to begin CDBG eligibility
investigation for funding of Efland sewer expansion and for financial
assistance for existing and potential customers of the existing section of
the sewer system in making plumbing modifications, paying tap fees, etc.;
and (3) determining the public health implications resulting from poor
waste treatment systems currently existing in unsewered portions of
Efland.
John Link stated that the suggestions from this group seem to be
reasonable and prudent and recommends that the Board confirm those
recommendations and direct the staff to begin with the process to put
these suggestions into action.
Commissioner Gordon suggested receiving this report and delaying
action on this request until after the CDBG public hearing on March 9.
She asked for information on how many citizens are connected to the sewer,
the fees the County has received, reasons for people not paying, and the
number of people who have not tapped on and are paying.
Chairman Carey stated that the Board needs to receive a status
report and have a work session on this topic.
The Board agreed to accept the report.
B. EMERGENCY COMMUNICATIONS
John Link reported that during the fall of 1991, he conducted
a review of the emergency communications system in Orange County in an
effort to confirm those aspects of the system that are working well and to
ascertain others that may need improvement. Overall, the emergency
communications system works quite well. However, there are a number of
areas that need additional attention. With the support and cooperation of
municipal and volunteer officials, he has implemented a number of steps
that will strengthen the system.
Commissioner Halkiotis suggested having uniforms for the 911
personnel to let them know the County really cares about them. Chair
Carey suggested looking into the possibility of buying pins for County
employees. John Link will poll the employees to find out what they would
like. Commissioner Insko expressed concern about stress on the job
stating that it needs to be recognized and responded to accordingly. The
Board received the report.
VIII. ITEMS FOR DECISION - REGULAR AGENDA
A. APPROVAL OF SCHOOL SITE
The Board was asked to approve the purchase price for a
Chapel Hill - Carrboro City Schools building site. Chapel Hill - Carrboro
City Schools have expressed a desire to purchase a parcel of land for
$900,000 that would be a site for one or two new schools. The parcel
contains 39.51 acres and is located on Old Fayetteville Road in Carrboro.
This approval would be contingent upon the successful passage of a school
bond during the scheduled November 1992 referendum.
Chair Carey emphasized the need to clarify for both school
systems the process for Board of Commissioners approval of school sites
stressing that it needs to be done in the context of a unified system.
Commissioner Insko agreed stating that it would be helpful if there was
an understanding with the local jurisdictions and school boards on
communicating informally ahead of time when purchasing property.
Commissioner Halkiotis asked that Chairman Carey develop some
guidelines for approval of school sites and forward these to the two
school boards.
Motion was made by Commissioner Insko, seconded by
Commissioner Halkiotis that the Board approve the amount to be spent by
the Chapel Hill- Carrboro City Schools for this 39.51 acre tract, subject
to voter approval of the scheduled November, 1992 school bond referendum
and to authorize the Chair to write a letter to the two school boards
outlining the process for future approval.
VOTE: UNANIMOUS
B. SEWER BOTTLENECK
In 1988, a series of meetings were held to develop an
agreement to eliminate a sewer bottleneck at Elizabeth Brady Road and
US70A. The County set aside $66,000 as its contributions to the tentative
agreement. Because of complications, this project has been delayed and
the cost has increased by an additional $12,000. The entire project cost
of $78,000 can be paid for from the County Capital Reserve Fund.
Motion was made by Commissioner Gordon, seconded by Commissioner
Halkiotis to approve the contract, subject to County Attorney final review
and negotiation on the construction timetable; authorize the Chair to sign
the contract; and approve the appropriation of $78,000 from the County
Capital Reserve Fund for the Sewer Bottleneck Project.
VOTE: UNANIMOUS
C. REDESIGNATION OF SERVICE DELIVERY AREA FOR JTPA PROGRAMS
Albert Kittrell presented a proposal for the formation of a
Service Delivery Area composed of Alamance, Orange and Randolph Counties
and a resolution which would approve this change in Service Delivery
Areas. He explained that the State Division of Employment and Training
allows counties to maintain or redesignate new Service Delivery Areas for
JTPA programs every two years. Janice Scarborough, Executive Director of
the Regional Consolidated Services submitted a proposal for training.
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Insko to approve the petition to designate the formation of
a Service Delivery Area composed of Alamance, Orange and Randolph Counties
and the resolution as stated below which establishes the Tar Heel State
Job Training Consortium, and authorize the Chair to sign both documents.
RESOLUTION
REGIONAL CONSOLIDATED SERVICES EMPLOYMENT AND TRAINING SDA
WHEREAS, it is the intent and purpose of the parties to this
agreement to establish a multijurisdictional JTPA program, and that the
geographic area served by the consortium be designated as a Service
Delivery Area for JTPA purposes; and
WHEREAS, there are municipalities within the three counties which,
though not parties to this consortium, shall benefit from it by virtue of
the counties' participation therein; and
WHEREAS, the figures on attachment A designate the funding allocation
for the SDA as well as the percentage for each county in the SDA;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Orange County that they agree to form a job training consortium with
Randolph and Alamance Counties, that designation of such consortium as a
Service Delivery Area for JTPA purposes shall be accepted, that such
consortium shall be known as the Regional Consolidated Services Employment
and Training Service Delivery Area.
BE IT FURTHER RESOLVED that the Chairman of the Orange County Board
of Commissioners or his designee be empowered to act on behalf of the
Orange County Board of Commissioners in signing the document required to
establish the consortium and to enter into contractual and other
agreements to designate the administrative entity, grant recipient,
appointing authority for the Private Industry Council, and the single
Chief Elected Official for the consortium.
VOTE: UNANIMOUS
D. PUBLIC HEARING DATE FOR 1992 -93 COMMISSIONERS GOALS AND
BUDGET PRIORITIES
Motion was made by Commissioner Willhoit, seconded by
Commissioner Halkiotis to set a public hearing for March 9, 1992, in the
Old County Courthouse in Hillsborough to receive public comment on the
Board of County Commissioners proposed goals and FY 1992 -93 County budget
priorities.
VOTE: UNANIMOUS
E. HYCONEECHEE REGIONAL LIBRARY
The Regional Library Task Force was created in November, 1991
by the Boards of Commissioners in Caswell, Person and Orange Counties.
Each Board appointed a county commissioner, a representative from the
library board and county manager to serve on this task force. The Library
Task Force charge was to a) implement the recommendations included in the
State Auditor's review of the Regional Library; b) examine the contractual
and structural organization of the regional library and c) assist the
Regional Library Board of Trustees in selecting a permanent Regional
Library Director.
The Orange County representative on the Task Force,Commissioner
Insko, stated that the outcome of this task force was a commitment to
remain a regional library system and to improve the operations of the
library system.
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Willhoit to (1) immediately dissolve the local county library
board, (2) establish a new regional library board of trustees consisting of
three representatives from each county with one representative being a
county commissioner, (3) appoint the Regional Library Task Force to serve
as the interim board of trustees until the new board has been appointed,
and (4) offer suggestions regarding the revision of regional library board
by -laws and issues of importance. The appointments will be made on March
9th or March 24th and effective April 1, 1992.
VOTE: UNANIMOUS
I%. BOARD COMMENTS
Commissioner Gordon questioned the impact of the siting of a low
level hazardous nuclear waste facility in North Carolina and the route
that the trucks would take through Orange County. Commissioner Willhoit
indicated the route is unknown at this time. The State has an emergency
preparedness plan and the orange County HazMat Team is on board. He
feels that a truck carrying propane or gasoline presents a greater danger
than one carrying low level nuclear waste. He feels it important to learn
everything we can about the situation so that the citizens can have a
degree of assurance. EMS Director Nick Waters will prepare a report for
the Board of County Commissioners.
Commissioner Halkiotis informed the Board that if the proposal to
house misdemeanants in county jails becomes a reality, it will have a
serious impact across the state. He feels that the NCACC will support
this as long as the State pays a reasonable reimbursement and control is
at the local level. Also, he distributed a brochure from Cleveland County
which has three school systems. They are working jointly in a program to
keep kids in school. He asked that the Board of County Commissioners
review this program.
Discussion ensued on economic development. Commissioner Willhoit
noted that there needs to be a regional approach to economic development.
Commissioner Halkiotis stated that something needs to be done about
increasing the tax base and bringing jobs to Orange County. Chair Carey
noted that economic development will come to the County and it will be the
kind they want.
The Board discussed briefly the need to work aggressively toward
composting. Commissioner Willhoit stated that the LOG will discuss the
problems related to ash from the UNC power plant at their next meeting.
The Board discussed holding a public hearing to hear the pros and cons of
disposing or not disposing of ash in the landfill.
In answer to a question from Chair Carey, John Link indicated
that arrangements have been made to provide planning money for Chapel
Hill - Carrboro City Schools. Orange County Schools will not require this
assistance.
S. COUNTY MANAGER'S REPORT
John Link reported that DSS has received an additional amount of
money for daycare. A news release will be issued.
SI. APPOINTMENTS
DOMICILIARY HOME COMMUNITY ADVISORY COMMISSION
Motion was made by Commissioner Willhoit, seconded by
Commissioner Gordon to reappoint Donna M. Tate to a term ending June 30,
1993.
VOTE: UNANIMOUS
NURSING HOME COMMUNITY ADVISORY COMMITTEE
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to reappoint Lois Van Coutren and Marvin Block to a term ending
June 30, 1994.
VOTE: UNANIMOUS
CARRBORO PLANNING BOARD
Motion was made by Commissioner Gordon, seconded by Commissioner
Halkiotis to appoint Tom High as a County representative and Henry
Richardson as a transitional area representative to terms ending February
2, 1995.
VOTE: UNANIMOUS
ADVISORY BOARD ON AGING
Motion was made by Commissioner Insko, seconded by Commissioner
Halkiotis to appoint Ruth Stroud to an unexpired term ending June 30, 1994
and George Snowden to an unexpired term ending June 30, 1992.
VOTE: UNANIMOUS
%II. MINUTES - NONE
SIII. EXECUTIVE SESSION
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Insko to go into Executive Session to discuss litigation.
VOTE: UNANIMOUS
Motion was made by Commissioner Halkiotis, seconded by Chair
Carey to go back into Regular Session.
VOTE: UNANIMOUS
SID. ADJOURNMENT
With no further business to come before the Board, Chair Carey
adjourned the meeting. The next Regular Meeting will be held on February
1992 at 7 :30 p.m. in Superior Courtroom, Hillsborough, North Carolina.
Moses Carey, Chair
Beverly A. Blythe, Clerk
ORANGE COUNTY i
BOARD OF COMMISSIONERS
Action Agenda
Item No =.f
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Budget Ordinance Amendment #10
---------------------------
DEPARTMENT Budget PUBLIC HEARING YES NO X
-
ATTACHMENT(S) INFORMATION CONTACT
(1) Proposed Grant Project Budget Office, Extension 2450
Ordinance TELEPHONE NUMBER
Hillsborough 732 -8181
Chapel Hill 968--4501
Mebane 227 -2031
Durham 688 -7331
PURPOSE: To approve proposed grant project ordinance.
BACKGROUND: On January 21, 1992, the Board of Commissioners accepted a
grant award from the Kate B. Reynolds Health Care Trust
and the North Carolina Medical Assistance Program for the
Orange County Health Department. This grant will allow
the Department to employ two (2) time - limited Maternal
Outreach Worker positions to enhance the Baby Love,
Maternity Care Coordination Program. No matching County
funds are required for this grant.
RECOMMENDATION(S): The Manager recommends that the Board of
Commissioners adopt the proposed Grant Project
Ordinance.
F%
MATERNAL AND INFANT OUTREACH PROJECT
GRANT PROJECT ORDINANCE
Be it ordained by the Board of Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the
following grant project is hereby adopted.
Section I. The project authorized is the Maternal and Infant outreach
program as awarded to the Orange County Health Department
by the Kate B. Reynolds Health Care Trust and the North
Carolina Medical Assistance Program.
Section 2. The officers of the County are hereby directed to proceed
with the grant project within the grant document, the rules
and regulations of the North Carolina Department of
Environment, Health and Natural Resources and the budget
contained herein.
Section 3. The following revenues are anticipated to be available to
complete this project:
Intergovernmental -
Maternal and Infant Outreach $ 23,016
Section 4. The following amounts are appropriated for this project:
Human Services - Maternal and $ 23,016
Infant Outreach
Section S. The finance officer is hereby directed to maintain within
the Grant Project Fund sufficient specific detailed
accounting records to provide the accounting to the grantor
agency required by the grant agreement and federal and
state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose
of making payments due. Reimbursement requests should be
made to the grantor agency in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made
available to the finance officer for direction in carrying
out this project.
Section S. This ordinance is effective January 1, 1992.
Adopted this 18th day of February, 1992.
BUDGET AMENDMENT #10
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Public School Building Capital Fund Application
DEPARTMENT: Budget
ATTACHMENT(S):
Application Form
E
Action Agenda
Item No. Y1L -A
PUBLIC HEARING YES: NO: x
INFORMATION CONTACT:
Sally Kost Ext. 2151
TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
------------------------------------------------------------------- - --- --
PURPOSE: To approve an application to the State Budget Office to release
funds for renovations and additions to Ephesus Elementary School from
Orange County's Public School Building Capital Fund account.
BACKGROUND: As of January 31, 1992, Orange County will have accumulated
a total just short of $2.8 million in Public School Building Capital
money since the creation of this State fund in 1987. Of this amount,
the County has already drawn down approximately $2.2 million in funding
for the New Hope Elementary School. The attached application would draw
down $245,680 of the remaining balance. This funding approach is
consistent with the 1991 -96 Capital Improvements Plan approved by the
Board in March, 1991.
The application process requires formal requests for funding from both the
Board of County Commissioners and the Board of Education of the school
system concerned. The Chapel Hill- Carrboro Board of Education approved
the application at their meeting on January 27, 1992.
RECOMMENDATION(S): The Manager recommends that the Board of
Commissioners approve the application for $245,680 in Public School
Building Capital Funds for Ephesus Elementary School, and authorize
the Chair to sign the application.
APPLICATION: A ION: P BLI
U G SCHOOL
BUILDING CAPITAL FUND
ORANGE COUNTY
2
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Contact Person: Sally Kost
Address: PO BOX 8181 Title: Budget Director
Hillshorou9b, NC 2727$ Phone: (919) 732 -8181 ext. 2151
School Admen. Unite Chapel Hfll/Curboro City Schools
PROJECT TITLE: Epbm= Elementary Schaal Renovation and Addition
LOCATION: 1495 EpbOM Church Road, Chapel Hill, NC 27514
TYPE OF FACILTrY: K -5 Elementa 7 School
GS.1150- 546.2(b) 'Monies In the Fund shall be used for capital outlay projects including the planning, construction,
reconstruction, enlargement, improvement. repair, or renovation of public school buildings and for the purchase of land for
public achool buldings. As used in thi* section, 'public school buildings' only includes facilities for individual schools that
are used for instructional and related purposes and does not Include centralized, administration, maintenance or other
facilities.'
Short Description of C*Mrt etion Project:
Renovations and additions to Ephesus which will increase the capacity of the facility and provide appropriate space for art,
;hen.
MATCH: The mafthiog fords of ace doGar of local foods foot every tbrea dollars of State funds are fi-am (sauce):
Sales Tax Revemre W2 c") local qpfion
of the funds have hew expended for dete/
• description:
1) Cmsfructi
........nun and Ploming
2)
3)
REPORTING REOUIREMEf+ii We, the undersigned, agree to submit a statement of staterlocal amounts expended for each project in
each local school administrative unit quarterly.
The County Commissioners and the Board of Education do hereby jointly request apprmW of the above project and request release of
$24500 from the Public School Building Capital Fund. We certify that the project herein described Is within the
parameters of 115c- 546.2(b) and that elf of the match is available and designated as match for this project.
( lure - . Cotmty Cater.... iaa m;) (date)
(sips - Chair, Bard of Education) (date)
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No.X—r-G
Meeting Date: February 18, 1992
SUBJECT: Community Development Block Grant Program
DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x
------------------------- - - - - -- ----------------------------------
ATTACHMENT(S): INFORMATION CONTACT: Tara L. Fikes
TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
PURPOSE: To establish a public hearing date to receive citizen
comments prior to development of a 1992 Community
Development Block Grant Application.
BACKGROUND: The N.C. Department of Economic and Community Development
(ECD) will announce in early March the availability of
Community Development Block Grant funds to local
governments. Applications are expected to be due in mid -
May. Further, ECD requires potential applicants to conduct
a public hearing to obtain citizen's comments regarding
potential community development target areas at the
beginning of application process.
Therefore, the Housing and Community Development staff is
requesting that March 9, 1992 be established as the public
hearing date to receive citizen comments prior to
developing an application. Notices will be published in the
appropriate news media to encourage community -wide
participation.
RECOMMENDATION(S):
The Manager recommends:
Establishing March 9, 1992 as the public hearing date to
receive citizen comments prior to development of a 1992
Community Development Block Grant Application.
I
O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: FEBRUARY 18, 1992
Action Agenda
Item # ZZ-ID
SUBJECT: UNPAID REAL PROPERTY AND TAX LIEN ADVERTISEMENT
DEPARTMENT: REVENUE PUBLIC HEARING: Yes —X—No
ATTACHMENT(S): INFORMATION CONTACT:
1991 UNPAID REAL PROPERTY JOHN T. HORNER, EXTENSION 2727
TAXES AS OF 1/31/92
1990 UNPAID REAL PROPERTY TELEPHONE NUMBERS:
TAXES AS OF 1/31/91 - Hillsborough - 732 -8181
Durham - 688 -7331
Mebane - 227 -2031
Chapel Hill - 967- 9251/968 -4501
PURPOSE: To report the amount on current unpaid real property
taxes as of January 31, 1992 and to recommend the date
for the tax lien advertisement.
BACKGROUND: General Statute 105 -369 requires that "on the first
Monday in February in each year, each County Tax
Collector and on the second Monday in February in each
year, each Municipal Tax Collector, shall report to
the governing body the total amount of unpaid taxes
for the current fiscal year that are liens on real
property, and the governing body shall therefore order
the Tax Collector to advertise such tax liens. For
the purpose of this section, district taxes collected
by County Tax Collectors shall be regarded as county
taxes and district taxes collected by Municipal Tax
Collectors shall be regarded.as municipal taxes."
A list of the amount of unpaid real property taxes
for 1991 outstanding as of January 31, 1992, is
attached, along with a comparable listing for 1990
taxes that were outstanding as of January 31, 1991.
These figures indicate a higher collection rate so far
this year, in that less real property taxes are
outstanding even though the tax levy is higher this
year. The collection rate through January 1992 for
County only (General Fund) current real property taxes
is 93.02 %, compared to 91.74% through January 1991.
RECOMMENDATION: The Manager recommends the Board of County
Commissioners approve the tax lien advertisement date
of May 13, 1992.
DATE: February 3, 1992
TO: Orange County Board of Commissioners
PROM: John T. Horner, Direcctor of Revenue
SUBJEST: Unpaid Real Properety Taxes and Tax Lien
Advertisement
The Orange County Department of Revenue reports the
following unpaid taxes that constitute a lien on all
Real Property for the year 1991.
COUNTY
CHAPEL HILL
CARRBORO
HILLSBOROUGH
TOTAL
$ 2,209,921.75
$ 596,387.20
$ 209,202.59
$ 58,040.98
$ 3,073,552.52
Recommends the Tax Lien Sale be set for May 13, 1992.
IF
4�/- 41A - -7 -
DATE-: February- 1 , 1991
TO: Orange County Board of Commissioners
FROM: Juhn T. Horner, Direcctor of Revenue
SUBJEST: Unpaid Real Properety Taxes and Tax Lien
Advertisement
The Orange County Department of Revenue reports the
fallowing unpaid taxes that constitute a lien on all
Real Property for the year 1990.
COUNTY
$
2,458,372.49
CHAPEL HILL
S
819,006.07
CARRBORO
S
173,217.59
HILLSBOROUGH
S
57,616.28
TOTAL
S
3,508,212.43
Recommends the Tax Lien Sale be set for May 8, 1991.
3
I+wp FV
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: FEBRUARY 18, 1992
SUBJECT: ANNUAL ACHIEVEMENT AWARD COMPETITION (NACo)
DEPARTMENT: COUNTY COMMISSIONERS
ATTACHMENT(S): UNDER SEPARATE
COVER
1
Action Agenda
Item No.
PUBLIC HEARING YES: NO: X
INFORMATION CONTACT: COMMISSIONERS'
OFFICE
TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -5401
Durham - 688 -7331
Mebane - 227 -2031
---------------------------
PURPOSE: To review and approve the two entries as submitted for the NACo
Annual Achievement Award Competition
BACKGROUND: Any project or program which has been undertaken during the
past year and which resulted in improved services is eligible for entry
into the NACo Awards competition. Two applications have been received for
the Board's consideration. These are listed below:
1. Adults and Children Empowered by Support
2. "In the Know"
RECOMMENDATION(S): Approve the two entries for submission to NACo.
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No :CV-
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Orange High School Heating and Air Conditioning Contract
DEPARTMENT Budget PUBLIC HEARING YES NO X
ATTACHMENTS)
Proposed Resolution
INFORMATION CONTACT
Budget Office, ext 2152
TELEPHONE NUMBER
Hillsborough
732 -8181.
Chapel Hill
968 -4501
Mebane
227 -2031
Durham
688 -7331
PURPOSE: To approve a resolution authorizing the Orange County Schools
to enter into a continuing contract for the replacement of windows,
addition of air conditioning, and modification of the heating system at
Orange High School.
BACKGROUND: The Orange County School system has bid a contract for
window, heating, and air conditioning work at Orange High School and
is preparing to approve a contract for this work, which will continue
into 1992 -93. At this point, $391,371 has been appropriated in the
school system's budget for completion of this project. After OCS
receives its 1992 -93 appropriation of $1,173,807 for pay -as- you -go
capital funds in the County's 1992 -93 budget, it will have sufficient
funds to pay for the entire project. However, since these funds have
not yet been appropriated to OCS, NCGS 115C -441 requires that before
OCS can enter into a continuing contract, it must obtain a binding
resolution from the Orange County Board of Commissioners that assures
sufficient funds will be available to fulfill the contract in future
years.
OCS requires $1,297,091 IN 1992 -93 to meet the terms of the proposed
contract for work at OHS. The 1992 --93 planned appropriation of
$1,173,807, in addition to prior year funds already provided to OCS,
will be sufficient to cover the terms of the contract.
RECOMMENDATION(S): The Manager recommends that the Board approve the
attached resolution authorizing the Orange County Schools to enter into
a continuing contract for replacement of windows, addition of air
conditioning, and modification of the heating system at Orange High
School.
2
RESOLUTION
IN SUPPORT OF
ORANGE COUNTY SCHOOLS
CONTINUING CONTRACT FOR ORANGE HIGH SCHOOL
HEATING, AND AIR CONDITIONING
WHEREAS, Orange County Schools has planned and bid a capital
project to replace windows, add air - conditioning and
modify the heating system at Orange High School, and
WHEREAS, funds in the amount of $391,371 are available in
current year and prior year capital project ordinances
for this project, and
WHEREAS, funds in the amount of $1,297,091 will be needed in
the next fiscal year to complete the project, and
WHEREAS, a school unit, in accordance with State Statute 115C-
441 may not enter into a contract for capital outlay
expenditures, some portion or all of which is to be
performed and /or paid in ensuing fiscal years without
the budget resolution including an appropriation for
the entire obligation, without the Board of County
Commissioners, approval, and
WHEREAS, Orange County Schools has been informed that estimated
funds available, including a planned 1992 -93
appropriation from Orange County of $1,173,807 and
undesignated prior year funds in the pay -as- you -go
project fund will be available in an amount exceeding
$1,297,091 next fiscal year, and
WHEREAS, the statute does allow school units to enter into
continuing contracts provided a binding resolution is
adopted by the Board of County Commissioners,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners agrees by this binding resolution to
appropriate $1,297,091 already designated for Orange
County Schools from.the pay -as- you -go fund in fiscal
year 1992 -93 to meet the amount to be paid under the
proposed contracts in that year.
Adopted this 18th day of February, 1992.
1
O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18. 1992
Action Agenda
Item # VIT-A
SUBJECT: Expansion of the Efland
Sewer System
DEPARTMENT: County Manager PUBLIC HEARING: Yes X No
ATTACHMENT(S): INFORMATION CONTACT:
Letter from Efland Environmental County Engineer
Group Steering Committee
TELEPHONE NUMBERS:
Hillsborough - 732 -8181
Durham - 688 -7331
Mebane - 227 -2031
Chapel Hill - 967- 9251/968 -4501
PURPOSE: For BOCC.to receive input from Efland Environmental Group
Steering Committee requesting that County staff proceed with
1) developing general financing alternatives for expanding the
Efland sewer system; 2) that County Staff begin CDBG
eligibility investigation for funding of Efland sewer
expansion and for financial assistance to existing and
potential customers of the existing section of the sewer
system in making plumbing modifications, paying tap fees,
etc.; and 3) determining the public health implications
resulting from poor waste treatment systems currently existing
in unsewered portions of Efland.
BACKGROUND: Orange County provided sewer service to a portion of
Efland, effective in October 1988. in response to public
health problems which were especially severe at the Efland -
Cheeks elementary school and in the subdivision known as
Efland Estates. The largest portion of the construction
expenses were paid from grant funds. A number of citizens
in the area which was served by the sewer system and who
did request sewer service have been unable to afford the
costs of connecting their existing plumbing to the sewer
system and are now paying minimum monthly sewer usage bills
without actually receiving sewer service. Other citizens
residing in the area which was served by the sewer system
did not request sewer service at the appropriate time and
would owe sewer tap -on fees, if and when they are connected
to the sewer system.
A group of Efland citizens have formed a group which they
call the Efland Environmental Group Steering Committee.
Members of this committee are representatives of 1) those
2
who requested sewer service but do not live in the current
sewer service area. 2) those who requested sewer service
and live in the current sewer service area but cannot
afford the casts for plumbing modifications required to tap
onto the system. and 3) those who live in the current
service area and did not request service but who now want
service which they cannot afford. This committee has
gathered signatures from the citizens of Efland for a
petition, which was presented to the_BOCC in September
1991. requesting that the system be expanded to serve those
in the unsewered areas and that financial assistance be
made available for those who are unable to afford tap -on
fees or plumbing costs. In response to this petition and
the concerns expressed by the BOCC, several commissioners
have met with the Efland committee. At the direction of
the BOCC, staff has generated two reports dealing with the
operating status of the existing sewer system and with the
costs and financing alternatives for expanding and
operating the sewer system on an enterprise basis. Staff
has also met with the Efland committee on two occasions to
present potential alternatives for sewer construction and
financing. The Efland committee has responded to the
meetings with County staff with a letter to Chairman Carey
requesting that the BOCC direct County staff to begin a
comprehensive study of the financial elements involved in
the construction and operation of an expanded Efland sewer
system and to begin the process for securing CDBG funding
for sewer system expansion in targeted areas of Efland.
RECOMMENDATION: The Manager. having reviewed the correspondence from
the Efland Environmental Group Steering Committee to
Chairman Carey. finds the requests and suggestions
contained therein to be reasonable and prudent and
recommends that the Board confirm those recommendations
and direct the staff to begin with the process to put
the requests of the Efland Steering Committee into
action.
February 10, 1992 3
VIA HAND DELIVERY
Mr. Moses C. Carey, Jr., Chairman
Orange County Board of Commissioners
P.O. Box 8181
Hillsborough, NC 27278
Re: Expansion of Efland Sewer System
Dear Mr. Carey:
On January 9, 1992, members of our Steering Committee met with
Paul Thames, Albert Kittrell and Tara Fikes to review the
preliminary engineering and feasibility data developed by the
County for the expansion of the Efland sewer system. It was
evident that the County had already devoted considerable time and
thought to this project. Mr. Thames, Mr. Kittrell and Ms. Fikes
were well prepared and answered our questions with candor.
We took the information imparted at the January 9 meeting and
shared it with our constituency in a group meeting held at the
Efland Cheeks Elementary School on January 30. The County's
estimates for completing the construction of the expansion and the
projected costs of operations were reviewed. Much time was devoted
to discussing various possible financing sources and mechanisms,
including, among others, establishment of a sanitary sewer service
district, application for community development block grant funds,
solicitation of direct grants from the general fund for public
health needs and procurement of low interest loans for the system.
Our constituency has authorized the Steering Committee to
request from the Board of Commissioners the following:
First, that the Board authorize and direct that a
comprehensive feasibility report for the expansion of the Efland
sewer system be prepared which addresses, among other things:
phasing and timetables
financing sources, including the possible establishment
of a sanitary sewer district
prospective service rates and operating budgets
governance.
Second, that the Board authorize and direct that community
development block grant funds be sought as a component source of
financing for the expansion. For the purpose of meeting the grant
Mr-. Moses C. Carey, Jr., Chairman
Orange County Board of Commissioners
February lo, 1992
Page 2
4
submission deadline of May, 1992, we designate the area encompassed
within
the presently completed portion of Phase I, and
the section shown as Phase IV
on Mr. Thames' most recent phasing overlay to the Hazen & Sawyer
map to be those which should be the first focus of Ms. Fikes'
efforts. We understand that block grant monies may be available
for later phases and may be applied for separately.
Third, that the Board authorize and direct that the scope of
the ultimate expansion be, at minimum, consistent with the
expectancies of those persons who originally signed contracts with
the County,. By way of one example, Mr. Thames made us aware that
an area at the west end of our community (designated as Phase VI)
may be more difficult to serve because it does not gravity flow
directly toward the east and to Hillsborough. Nonetheless, this
area was included within the original McAdams phasing and there are
members of our constituency who reside in this area and who are
signatories to the 1985 contracts. We respectfully request that
the County include all such areas in its feasibility examination.
The phasing (and hence the timetable) for extending service to
these areas would certainly have to await the outcome of the
County's study, but we are sure you can understand that we are
reluctant to have any member of our constituency not included at
this stage, particularly if such a member holds a contract.
Fourth, that the Board authorize and direct County staff to
meet and exchange information with our Steering Committee on a
regular basis. Because we are a "grass roots" organization, we may
be of assistance to the County in facilitating communications,
performing review and comment functions or in other capacities.
Fifth, that the Board accept our thanks for the hard work
already done by the County's staff in bringing the expansion of the
Bfland sewer facility closer to reality. We appreciate that, to
complete a thorough feasibility, many more hours of staff time will
necessarily be consumed, and for this we are grateful.
Mr.. Moses C. Carey, Jr., Chairman
orange County Board of Commissioners
February 10, 1992
Page 3
sincerely yours,
EFLAND ENVIRONMENTAL GROUP STEERING
COMMITTEE
:: � � Z-- =- 4 2 � � �--- �
Benny Cecil Chair
Roy McA o
David Liner
SDZ /mj 1
10433 \01 \1 \007Carey
cc: Mr. John Link, County Manager
Mr. Albert Kittrell, Deputy County Manager
Mr. Paul Thames, County Engineer
Ms. Tara Fikes, Housing and Community Development Director
Mr. Geoffrey E. Gledhill, County Attorney
other members of the Steering Committee (Buster Crabtree,
William R. Heffner, Carrie McAdoo, Shirley Oakley,
Ivory Vincent, Raymond Wilson)
5
Fa
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No V,=- B
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Emergency Communications
-----------------------------------------------------------------------
DEPARTMENT County Manager PUBLIC HEARING YES NO X
------ -------------- --------- -------------------------------
ATTACHMENT(S) INFORMATION CONTACT
Report Rod Visser, ext 2300
TELEPHONE NUMBER
Hillsborough 732 -8181
Chapel Hill 968 -4501
Mebane 227 -2031
Durham 688 -7331
PURPOSE: To provide a report, for information only, on the County
Manager's review of the Orange County emergency communications system.
BACKGROUND: During the past autumn, the County Manager conducted a
review of the emergency communications system in Orange County to
confirm those aspects of the system that are working well and to
ascertain others that may need improvement. An extensive series of
interviews was held, including discussions with each town manager, the
sheriff, volunteer fire chiefs and rescue squad chiefs, the medical
director, and many members of the Orange County telecommunications
staff.
As outlined in the attached report, the system review revealed that
overall, the emergency communications system works quite well.
Telecommunications staff are well- trained and motivated, and emergency
service responders throughout the County are committed to providing the
best possible service to our citizens. There are a number of areas
that need additional attention. The County Manager, with the support
and cooperation of municipal and volunteer officials, has implemented a
number of steps that will strengthen the system. These include the
formation of the 911 Communications Group, which is meeting regularly
to discuss and coordinate the implementation of emergency
communications protocol and procedure. County staff, with support of
the 911 Communications Group, is also undertaking an ongoing 911
awareness campaign that will help inform the public about how the 911
system works.
The Manager and staff will respond to any Commissioner questions about
the emergency communications system report.
RECOMMENDATION(S): The Manager recommends that the Board receive the
report for information only.
2
FINAL REPORT
TO: Orange County Board of Commissioners
FROM: John Link, County Manager
DATE: February 13, 1992
RE: Orange County Emergency Communications System Review
During this past autumn, I conducted a review of the
practices and procedures that comprise the Orange County
emergency communications system. I am pleased to report to
you that most of what I have learned indicates that our
system works well. This is in large measure due to a well -
trained and dedicated telecommunications staff and a network
of emergency response agencies who are very much focused on
providing Orange County citizens with the best possible
service. Not surprisingly, I have also learned that there
are some aspects of the system that do not work quite as
well. The report that follows will outline these
shortcomings and steps that we are taking to address them,
but will also point out the successes that the system and its
participants have achieved.
PROCESS
This fall, I held a series of meetings with key personnel to
obtain a wide range of perspectives about what was working
well and what not so well in the Orange County emergency
communications system. Rod Visser and I met with each town
manager, the sheriff, volunteer fire chiefs, rescue squad
chiefs, the medical director, and many members of the
County's telecommunications staff. I asked for confirmation
of system improvements in the past several years and
constructive suggestions about ways to improve the system.
While not all feedback I received was positive, it was
without exception constructive. In my view, this reflects a
fundamentally healthy working relationship between
telecommunications staff and response agencies that provides
a sound basis for incremental improvements to the system.
Some of the suggestions I received have already been
implemented. Others will be in place over the next few
months. While not all ideas raised can or should become part
of our system, that system is bound to be improved by the
process we have pursued.
1
3
In mid - December, I shared with you a draft report of our
system review. In December and January, Rod and I also
provided oral reports and written summaries of our review to
the EMS Advisory Council, the 911 Communications Group (which
has been established as a product of the review process), the
Orange County Chief's Council, and the Orange County Command
Team. Feedback from members of these groups was fairly
limited, but I have considered the comments received in
preparing this final report.
TRAINING
In early September, I told you of steps taken in the past
several years to improve the level of training of Orange
County telecommunications personnel. The key features of the
training program include 40 hours of classroom training and
160 hours of closely supervised OJT before dispatchers are
assigned to work a console. Continuing education of at least
80 hours per year is also provided to full -time
telecommunicators.
An appreciable number of staff and outside agency
participants in the review process volunteered their views
that training had improved dramatically. We were told that
training in years past commonly was acquired through the
experience of working the consoles, without classroom work or
supervised OJT. Emergency Medical Dispatch (EMD) training
was also singled out for praise. Our dispatchers are trained
to ask the right questions, to take control firmly but
reassuringly in medical emergencies, and to provide basic
medical instructions until EMS personnel are on the scene.
Both Rod and I have seen and heard our dispatchers put this
training to work in dealing with frightened people in such
situations, and the effect is dramatic.
Orange central's "homegrown" training program appears to be
unique, both in North Carolina and across the country.
Jurisdictions of our size generally do not have their own
training programs, according to several national and state
officers of APCO, the national organization for Associated
Public- Safety Communications Officers. Elements of the
orange County program have now been shared with more than 50
North Carolina jurisdictions. The class outlines and
materials in the training notebook are extensive, well -
organized, challenging, and of high quality. We recognized
the program in December with the plaque that reflects the
1991 NACo Achievement Award for excellence.
A number of training concerns were raised during the
review process. The issue of initial and continuing
education training for part -time telecommunicators is one
that poses some challenges. We will be looking into gays to
provide more training for part -time personnel, and to develop
more commitment among these personnel to staying with the
�A
4
program. Several participants indicated a perception that a
large number of people who receive initial training with the
intention of working part -time do not become dependable
substitutes. I intend to explore some type of standard
agreement that personnel who receive training and are paid
for that training after passing the qualification exam will
incur some length of service obligation, or be required to
reimburse the County for their training.
A number of internal and external participants indicated the
need and /or desire for more supervisory training.
Telecommunications supervisors do attend the County's general
management training sessions, but I will be asking Nick
Waters and Elaine Holmes to explore options for other
supervisory training opportunities geared to the emergency
communications field. Suggestions were made that relief
supervisors should be formally screened and appointed against
a set of established criteria. I believe this idea has
merit, and will take a look at supervisory training
opportunities for relief supervisors as well.
Early in the review process, we asked our Employee Assistance
Program (EAP) contracted personnel (Human Affairs
International, Inc.) to conduct a debriefing session with
telecommunications staff. This voluntary session was well -
attended and received by employees, and pointed out some
areas where additional training and support for
telecommunications staff is necessary. Several of the
telecommunicators with whom Rod and I met indicated a strong
desire to hold periodic training sessions with EAP. The EAP
area director has indicated his willingness and ability to
provide such training, and I intend to take him up on the
offer by scheduling semi- annual support and training
sessions. I thank it is important to recognize that
telecommunicators have to deal with more than their fair
share of stress as an inherent characteristic of their jobs.
I believe that the expanded Orange central facility and
improved equipment, in conjunction with ongoing training in
dealing appropriately with stress, will provide employees
with an extra measure of ability to cope with stress.
As our new equipment and capabilities come on line, I believe
we owe it to both employees and citizens not to allow
expectations about service improvements to outstrip our
ability to deliver those improvements. I intend to ensure
that we upgrade our capabilities in a phased, rational manner
that should avoid overloading telecommunications staff with
new procedures. There will be a certain learning curve
involved in automating many functions that dispatchers now
handle manually. The degree of training required on new
consoles, Enhanced 911 (E911), Computer Aided Dispatch (CAD),
and Geographic Information System (GIS) mapping tools will
vary, but we will not proceed to new systems before
dispatchers are comfortable with training on those systems.
3
5
Operational procedures on the new consoles that have been
installed will not be fundamentally different from the
procedures used with existing consoles, but the equipment has
many automated features that will simplify dispatching and
reduce the likelihood of errors. During February and March,
all full -time and part -time dispatchers are receiving a hours
of formalised, hands -on training on the new consoles,
supplemented with any additional one -on -one training that
dispatchers may need to achieve proficiency. southern Sell
staff will also be presenting formalized training on use and
features of Enhanced 911 in anticipation of our planned April
cutover to E911. My goal as we initially implement our
new systems is to sustain our current level of service to
citizens. As our dispatchers gain more skill over the first
year or two, we will then expect to improve our service
level.
ORGANIZATION
In our discussions, comments were volunteered about the place
of emergency communications in the overall Orange County
organization. However, a number of participants in the
review process voiced their strong opinions that the status
quo, wherein orange Central coordinates all emergency service
dispatching throughout Orange County, should remain
unchanged.
Some participants indicated their views that Orange Central
lacked sufficient staff to deal with the volume of calls they
are handling. Indeed, the number of calls last year more
than doubled from the previous year to over 400,000. Others
suggested that the County employ designated "call takers" who
would handle incoming calls, leaving radio communications
with response agencies to designated dispatchers. In
recognition of our current fiscal constraints, our approach
on this issue now is to pursue methods that may reduce call
volume and duration and to configure our existing resources
to most efficiently deal with telephone calls and radio
transmissions. With our new facilities and equipment, I
believe we will be able to quickly transfer certain routine
administrative or informational calls to the appropriate
agencies. We are working towards reducing the administrative
calls that now are answered by dispatchers. We expect to
accomplish this through, installation of dedicated.
administrative lines and review of our existing commitments
to handle after hours calls. We may need to consider
additional staff in the future if we are to improve
responsiveness, but we will also examine whether any
economies can be realized as we implement new system elements
such as E911, CAD, and GIS.
4
PROTOCOL AND PROCEDURE
r�
One of the most dominant themes emerging from the review
process was the need for consistency and standardisation in
dispatching procedures and practices. A related issue is the
need for a standardized pattern of instructions and
information disseminated to field officers so they will know
what to expect and when. Anecdotal evidence was frequently
offered about historical incidents or patterns where
dispatching procedure would be handled this way for one
response agency, and a different way for another agency.
Participants who raised this issue felt the need to eliminate
such practices.
The key to success in this area will be genuine commitment by
all response agency personnel, not just the leadership, to
strictly follow standardized, approved practices. An
important step in this direction is the creation of the 911
Communications Group, which held its inaugural meeting in
December. This group includes the county and town managers,
the Sheriff, the chiefs of police and fire from each town,
the president of the Chief's Council, the emergency
management director, and the communications supervisor. I
believe that regular meetings of key decision makers in the
emergency service business will provide an excellent forum to
air viewpoints about when, how, and what procedures for
dispatching ought to be implemented throughout Orange County.
Each of the town managers has committed to participate in
this process, and I will keep you posted on our progress.
Orange Central maintains a thorough written set of Standard
Operating Procedures and Standard Dispatching Procedures
(SOP /SDPs), and my sense is that these are well established
and understood, except as noted above. Telecommunications
staff indicated to us that they believe they receive
satisfactory training in this area. One area we will focus
on is ensuring that SOP /SDP updates are posted promptly to
the SOP /SDP book, after being circulated by memo. I have
asked Nick to address this issue by including SOP /SDP
maintenance as an element of the workplan of an appropriate
member of his staff. Subcommittees of the 911 Communications
Group have begun a six month project of developing
comprehensive communications SoPs for law enforcement
dispatching and fire dispatching. These SoPs will serve as
the baseline for all dispatching in Orange County.
Individual departments may have additional internal
procedures, but we will strive to ensure that these do not
contradict the baseline SOPS.
Another frequently mentioned issue was the need for a formal
complaint process. virtually all agencies indicated the
occasional need to discuss a perceived shortcoming in either
system or dispatcher performance. I believe that a
standardized, written complaint process will strengthen our
5
7
system significantly. True errors can be brought to light to
serve as an educational tool for.other players in the system.
On the other hand, the requirement to put complaints in
writing should encourage submission of only legitimate
complaints. The 911 Communications Group is scheduled to
address the topic of a formal complaint process at its March
meeting.
PIIBLIC AWARENESS
One of the conclusions reached by the Chapel Hill Task Force
on Reducing Crime and Illegal Drug Use was the need for
"continuous education of the public regarding correct use of
911.11 This is an important point that was reinforced during
our review process. Orange Central receives a substantial
number of calls, aside from clearly administrative calls,
that do not represent true emergencies. we are exploring
ways to quickly divert these calls from 911 to specific
agencies. Some of this problem is attributable, I think, to
the excellent customer service orientation that exists among
orange Central staff, who generally do not discourage these
calls. I want our staff to continue to be as helpful as
possible, and want to avoid at all costs an environment
wherein citizens hesitate to call 911 when they might really
need it. Our approach will remain to encourage citizens to
call 911 if there is any doubt in their minds about the
urgency of their need for help. However, I think that with a
positive tone and content, we can make progress towards
educating the general public about situations when they
should appropriately use the 911 system. We also need to
ensure that all emergency service providers exercise self -
discipline in limiting their calls to emergency situations in
which they are directly involved. I believe this will lead
to a higher percentage of emergency calls handled,' a reduced
call workload for our dispatchers, and better service for
all.
The 911 Communications Group and the Orange County media are
assisting use in undertaking a public awareness campaign that
will focus~ on informing Orange County citizens about what 911
is and can do, and what it is not and cannot do. While
specific emphasis will be placed on this in the months ahead
as E911, CAD, and mapping capabilities come on line, I
foresee this as an ongoing effort. We will avail ourselves
of opportunities to do radio and television features that
discuss how the 911 system works and the improvements that
will be introduced during 1992. In conjunction with the
towns, we are working on a set of informational materials
that will serve as the basis for our awareness campaign. The
staff of WCHL have offered to work with us in developing
public service announcements, interview shows, and other
approaches to getting the word out on 911. We will also
explore cooperative efforts with the cable companies and the
11
8
print media in this area. We have discussed the possibility
of bringing 911 awareness into the public schools, in
conjunction with fire safety and law enforcement awareness
efforts. The County's Management Analyst, Sharron Siler,
will be coordinating our overall public information program
on 911.
The Chapel Hill Crime Task Force also revealed the perception
of some members of the public that the 911 system and
dispatchers do not respect the legitimate concerns that some
people may have about maintaining anonymity in reporting
crimes and other incidents. Our public information effort
will explain that our dispatchers are well- trained and have
logical reasons for handling calls the way they do. We will
articulate the rationale behind established procedures which
involve asking for and recording names and addresses of 911
callers, and explain why dispatchers ask certain questions.
It will also assure citizens that dispatches are not delayed
in critical or life - threatening situations while dispatchers
gather information from callers. We will also outline the
provisions that do exist for making anonymous reports.
The media play a critical role in public perceptions about
the effectiveness of 911 service in Orange County. It is
incumbent upon us to ensure that the media is afforded the
opportunity to report on system successes, as well as system
failures. They cannot report what they do not know about.
To that end, we have stepped up our efforts to make the media
aware of positive events such as the incident involving
dispatcher /citizen /law enforcement teamwork in apprehending a
phony police officer (recreated on the "Rescue 911"
television show), the HazMat training film, and the use of
EMD by a dispatcher to provide CPR to a heart attack victim.
To their credit, the media have responded positively on these
stories, and we appreciate their efforts. Fair reporting,
both good and bad, will strengthen our emergency service
system and the public's faith in its integrity.
CONCLQ8ICN
one other theme that dominated my series of meetings was
strong support and respect for Emergency Management Director
Nick Waters and his efforts, from both his own staff and from
the leaders of emergency response agencies. While a number
of participants indicated that they do disagree with him on
some occasions, Nick was cited for his work ethic, spirit of
cooperation, sense of fairness, concern for employees, and
the degree of pride and professionalism that he has promoted
among his staff. They are a proud bunch, and I think
deservedly so. Both Rod and I have observed these employees
working behind the scenes, with little fanfare, under
conditions that with less capable people would result in
chaos. I have great respect for the job that our dispatchers
6
oil
do well, and will strive to communicate that to the public.
They are not perfect, but I think they want to be.
While the emergency communications review process has been a
time consuming one, I believe it has been time well spent by
all involved. We have confirmed that the system is
fundamentally sound, and have discovered some opportunities
for improvement that should benefit users of the 911 system,
once implemented. There are some other challenges that will
require extensive time and effort to fully resolve. However,
I think there is genuine commitment from the key players in
the emergency service arena in Orange County to work
cooperatively to strengthen emergency communications
protocol, procedure, and practice.
8
I.
ORANGE C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: FEBRUARY 18, 1992
AetiOn Agenda
Item A
SUBJECT: APPROVAL OF SCHOOL SITE
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes —X —No
ATTACHMENT(S): INFORMATION CONTACT:
ROD VISSER, EXTENSION 2300
TELEPHONE NUMBERS:
Hillsborough - 732 -8181
Durham - 688 -7331
Mebane - 227 -2031
Chapel Hill - 967 - 9251/968 -4501
PURPOSE: To approve the purchase price for a Chapel Hill -
Carrboro City Schools building site.
BACKGROUND: The Chapel Hill - Carrboro City Schools have expressed a
desire to purchase a parcel of land that would be a
site for one or two new schools. CHCCS have pursued a
commitment to purchase a 39.51 acre tract on Old
Fayetteville Road in Carrboro for $900,000, contingent
upon successful passage of a school bond during the
scheduled November 1992 referendum.
RECOMMENDATION:
The North Carolina General Statutes require that the
Board of Education of a school unit must secure the
approval of the Board of County Commissioners 'gas to
the amount to be spent for the site" before purchasing
a piece of land upon which to construct a school. The
Chair of the Chapel Hill - Carrboro Board of Education,
acting on behalf of that Board, has requested approval
of the Orange County Board of Commissioners to
purchase this site.
The Manager recommends that the Board approve the
amount to be spent by the Chapel Hill- Carrboro City
Schools for this 39.51 acre tract, subject to voter
approval of the scheduled November 1992 school bond
referendum.
02/13/92 11:91 0933 4880 CHAPEL HILL -CARR qql
Chapel dill- Carrboro GV111 Schools
uncaln Center. Merritt Road
Chapel Hill, Nora Carolina 27516
The bard of Educohm T~OtM: 919/967 -11 ftL 20
FAX: 9S ASSO
February 13, 1992
Mr. Moses Carep, Chahpmsc m
Orange County of Comm moneys
F.O. Box 8181
FMborough, NC 27278
On behalf of the Chapel Hill -C =b xo City Bond of FAuaWan, Y am wrllin8 to
request approval from the Board of sica m to purchase 39.51 acres of property
basted on Old Fayetwille Road m C:arrbota, awned by Mr.& Mrs. HWY AMIMS, for
the mxmt of $900,000, as a whaal site in the Chapel HM -Cwbm* City Sch001 Sysmm.
Your appa+oval of this xequest w01 be appreciated.
Sia1y,
Bltshnc�l, nrpersm
Bond of Fdacafm
chwi Hal- czrbma Caty schools
MB /asw
2
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No V Z-ff-
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Sewer Bottleneck
DEPARTMENT Economic Development PUBLIC HEARING YES NO X
----------------
ATTACHMENT(S) INFORMATION CONTACT
Proposed Contract Ted Abernathy, ext 2325
(Under Separate Cover) TELEPHONE NUMBER
Hillsborough 732 -8181
Chapel Hill 968 -4501
Mebane 227 -2031
Durham 688 -7331
PURPOSE: To approve a contract for completion of construction that
will solve the sewer bottleneck which exists at the intersection of
NC86 /US70A and Elizabeth Brady Road.
BACKGROUND: In 1988, a series of meetings was held to develop an
agreement to eliminate a sewer bottleneck at Elizabeth Brady Road and
US70A. The County set aside $66,000 as its contribution to the
tentative agreement. After tentative agreement was reached,
complications delayed the improvements. Last year, the Town of
Hillsborough completed upgrades to the area, needed easements were
obtained, and several bids were obtained to determine the current cost
of the work, which is outlined in the proposed contract.
The contract, as now written, would require that construction of the
sewer system begin six months after execution of the contract and be
completed not later than twelve months after execution of the contract.
Orange County has requested that this time period be stepped up and
that construction begin within two months after execution of the
contract and be completed not later than eight months after execution
of the contract.
In addition to the $66,000 that has been reserved for the sewer
bottleneck project in the County Capital Reserve Fund, $12,000 more
would be required to fulfill Orange County's commitment to solving the
problem. The entire $78,000 project cost can be funded by an
appropriation from the County Capital Reserve Fund.
RECOMMENDATION(S): The Manager recommends that the Board
approve the contract, subject to County Attorney final review and
negotiation on the construction timetable; authorize the Chair to sign
the contract; and approve the appropriation of $78,000 from the County
Capital Reserve Fund for the sewer Bottleneck Project.
NORTH CAROLINA
ORANGE COUNTY
ptq C
TOWN OF HILLSBOROUGH
SEWER EXTENSION CONTRACT
THIS CONTRACT is entered into this 9th day of March ,
1992 , by and between DCA General (a general partnership,
hereinafter the "Developer "), Orange County (hereinafter the
"County "), the Town of Hillsborough, a North Carolina municipal
corporation (hereinafter the "Town ") and Meadowlands Associates (a
general partnership, hereinafter "Meadowlands "):
WHEREAS, the Developer proposes to extend the Town sewer
system to serve a commercial development to be known as Cornerstone
Park (hereinafter the "Project "), as well as other nearby
properties; and
WHEREAS, the Developer has agreed to pay certain costs
associated with the proposed extension; and
WHEREAS, by resolution adopted on May 17 _ , 1988,
the Orange County Board of Commissioners has agreed to contribute
certain costs associated with the proposed extension in order to
facilitate sewer service for industrial development in Orange
County; and
WHEREAS, at its meeting held June 2 , 1988, the
Hillsborough Board of Commissioners authorized the expenditure of
Town funds for (1) the replacement and upgrade of the Elizabeth
Brady sewage pump station; and (2) the construction of a 6" force
main sewer line extending from the new Elizabeth Brady sewage pump
station to the Town's wastewater treatment plant, and these
improvements are necessary to accommodate existing and planned
sewage treatment needs:
WHEREAS, Meadowlands Associates benefits from the construction
of the sewer extension and has agreed to share in the cost of the
Project;
NOW, THEREFORE, the Developer, the Town, the County,
Meadowlands, and the heirs, successors, and assigns of each of them
agree:
(1) Subject to the remaining provisions of this agreement,
and subject to Developer obtaining any necessary approval from the
State of North Carolina, the Developer shall construct and the Town
will permit the connection of the improvements described in
Appendix A.
a) Construction of the improvements described in Appendix
A shall be commenced no later than two months after the
date of execution of this agreement and completed not
later than eight months after the date of execution of
this agreement. For purposes of this provision, the
improvements shall be considered completed when all of
the Developer's obligations set forth in subsection D
(Post - Construction Conditions) have been satisfied.
r
b) The Town's authorization to connect to the Town's sewer
system under this agreement shall expire if the Developer
fails to comply with the foregoing construction schedule
unless the Town extends the authorization by resolution
of the Board of Commissioners.
C) Neither the Town nor the Developer shall be liable to the
other for monetary damages as a remedy for breach of the
mutual obligations set forth in paragraph (1) of this
Contract, but both parties agree that specific
performance shall be an appropriate remedy for such
breach.
(2) Nothing in this , contract shall be ,construed as
constituting express or implied approval of the Project by the Town
or the County under any applicable zoning, subdivision, or other
land use ordinance.
(3) The Developer agrees to comply with or satisfy the
following terms and conditions as well as those set forth in
Appendix A and acknowledges that the Town's authorization to
connect the proposed extension to the Town's system is specifically
contingent upon compliance with or satisfaction of-the same.
(4) The County, the Town and Meadowlands agree to contribute
to the cost of constructing the extension that is the subject of
this contract, their obligations being specifically set forth in
Appendix A to this contract.
A. General Conditions:
1. Except as provided in Appendix A to this contract,..
Developer shall bear the costs and expenses of all of the
obligations and duties created by this contract.,
2. The Town will permit the physical connection of the
extension to the Town's sewer system only after all of
the conditions set forth in Sections B and C and any
additional conditions appended hereto have been
satisfied.
3. The Town shall maintain the improvements constructed
under this contract after they are dedicated. However,
if within one year of the date that the offer of
dedication of the extension constructed pursuant to this
contract is accepted, defects in workmanship or materials
are discovered in work done pursuant to this contract by
or for the Developer, the Developer shall see that such
defects are promptly corrected at the Developer's
expense.
4. The Town may make or authorize extensions or connections
to or from any of the improvements constructed pursuant
2
to this contract without permission of or notice to the
Developer.
5. Developer's construction of improvements pursuant to this
contract shall not relieve Developer or Meadowlands of
the obligation to pay applicable fees under the Town's
water and sewer policies.
6. Developer's construction of improvements pursuant to this
contract does not affect the Town's policy with respect
to fees to be paid to the Town by property owners other
than Developer for connection to or extension of
improvements constructed by Developer pursuant to this
contract. Except for any rights it has against
Meadowlands pursuant to a separate agreement between
Developer and Meadowlands, Developer shall not have any
right to collect fees from persons connecting onto or
extending the improvements constructed under this
contract. Reimbursement of fees paid to the Town by
property owners other than the Developer for connection
to or extension of improvements constructed by Developer
pursuant to this contract shall be made in accordance
with applicable Town regulations in effect at the time
of execution of this contract, as more specifically set
forth in Appendix A to this contract.
7. All fees and charges to be paid pursuant to this contract
shall be calculated in accordance with the fee schedule
in effect when payment is made.
8. This contract may be assigned by the Developer, but such
successor or assignee shall obtain no rights hereunder
until after it has provided the Town with a written
acknowledgement of its obligations and responsibilities
under this agreement. However, this contract is specific
to the Project described above and any change or
alteration in the approved plans of such project shall,
absent the written consent of the Town, void this
contract.
9. The words "line" or "lines" shall include "main" or
"mains" unless the contract otherwise requires. "Sewer"
means "sanitary sewer."
10. This contract shall be deemed made in and shall be
construed in accordance with the law of North Carolina.
All litigation arising out of this contract shall be
brought in courts sitting in North Carolina. The
prevailing party in any litigation shall be entitled to
its reasonable attorney's fees from the other party.
B. Pre - Construction Conditions Which have been Satisfied_as of
Date of Execution:
1. The Developer has engaged a registered professional
engineer to prepare plans and specifications for the construction
of sanitary sewer improvements to serve the Project.
2. The
plans by the
applicable:
the Town
the North
the North
Natural
the North
Developer has secured approval of the construction
following agencies or authorities, to the extent
Carolina Department
Carolina Department
Resources
Carolina Department
of Human Resources
of Environment, Health and
of Transportation
3. The Developer has obtained at its expense any necessary
encroachment agreements or easements for use of property not owned
by the undersigned developer or project owner.
C. Construction Conditions:
1. Unless otherwise provided in this contract, all
construction shall be in accordance with Town policy, standards and
specifications.
a) The Town has approved the size and type of material for
all sewer lines as provided in the plans and
specifications furnished by Rice and Associates.
b) All work shall be subject to inspection by the Town. No
line may be covered up until such inspection has taken
place and if any line or facility is covered up prior to
inspection, the Town may require such line or facility
to be uncovered or exposed to view at the Developer's
expense to facilitate such inspection.
C) The Town may require any testing it deems appropriate to
determine that the work complies with Town standards and
specifications. All such testing shall be at the
Developer's expense.
d) The Developer's engineer or surveyor shall provide
construction stake out and supervision.
e) All construction shall be performed by a contractor
licensed to perform this type of work in North Carolina.
2. Subject to the provisions of Appendix A to this contract,
the Developer shall bear the total cost of all water and /or sewer
construction within the Project and the total cost of all water
and /or sewer construction required to extend service to the
Project.
4
D. Post - Construction Conditions:
Before the Town will permit use of the Town sewer system to
serve the Project, Developer shall:
1. Furnish the Town two copies of the record drawings,
together with
a) the contractor's affidavit that the drawings accurately
represent the as -built improvements, and
b) a certificate of compliance executed by the engineer of
record indicating that work has been performed in
substantial compliance with the approved plans and
specifications.
2. Convey to the Town and record or cause to have recorded
in the Orange County Registry all deeds of easements and plats
showing all water and /or sewer required to serve the Project. The
Town acknowledges that as of the date of this contract this
condition has been satisfied.
3. Formally dedicate to the Town all physical improvements
constructed to serve the project that is the subject of this
contract, which improvements shall become part of the Town sewer
system and will thereafter be owned and maintained by the Town.
Acceptance by the Town of the offer of _ dedication shall be by
resolution of the Board of Commissioners, which resolution shall
constitute a certification by the Town that the Developer has
complied with all of the terms and conditions of this agreement
(hereinafter referred to as "Acceptance "). Acceptance will occur
at the first Town Board meeting following the date of execution of
the Certificate of Compliance from the Engineer of Record. Time
is of the essence and the Town may not unreasonably delay
Acceptance.
E. Payment of Capital Facilities Fees For Non - Residential
Projects
All water and sewer capital facilities fees must be paid no
later than the time when connection is made between the lines
constructed to serve each water customer ( water meter) and the main
lines or lateral lines constituting the extension of the town's
system. The amounts of the fees for non - residential projects are
based on the number and size of water meters to be served and the
total acreage to be served as set forth in Chapter 14, Appendix A
of the Hillsborough Town Code and the Town's Sdhedule of Water and
Sewer Fees Charges. Non - residential capital facilities fees shall
be paid by the individual or entity requesting service, whether the
Developer or his successor in interest.
�I
IN TESTIMONY WHEREOF, the parties hereto have executed this
Contract in duplicate originals, as of the day and year first above
written.
DCA GENERAL
By: - Z4-- -
J es I. Anthon Jr.
General Partner
ATTEST:.' - -- .
-
-., _ Secretary
ORANrr MTTNTV
By:
ATTEST:
Clerk
TOWN OF HILLSBOROUGH
By:
&Pvfn Man ger
ATTEST:
Town Vlerk
MEADOWLANDS ASSOCIATES
By C
Title:
ATTEST:
This contract has been pre- audited in the manner required by
the Local Government Budget and Fiscal Control Act.
By:
inance fficer
11
STATE OF NOR H CAROLINA
COUNTY OF 11,1PW 1Z;V-
I, Sherry G. Carter , a Notary Public for said
County and State, do hereby certify that ,lames I. Anthony, Jr.
personally appeared before me this day and acknowledged the due
execution of the foregoing instrument.
Witness my hand and notarial seal, this the 9th day of
March , 1992•
My commission expires r O 19.
otary u lic
STATE OF NORTH CAROLINA
COUNTY OF Orange
I, Sherri, r Carter , a Notary Public for said
County and State, do hereby certify that Eric Swanson ,
personally appeared before me this day and acknowledged the due
execution of the foregoing instrument.
Witness my hand and notarial seal, this the 9th day of
March , 19 92•
My commission expires 19 &.
otar PV1 is
rl
STATE OF NORTH CAROLINA
COUNTY OF Orange
Z, Sherry G. Carter , a Notary Public for said
County and State, do hereby certify that Moses Carey, Jr. ,
personally appeared before me this day and acknowledged the due
execution of the foregoing instrument.
witness my hand and notarial seal, this the 9th day of
March , 19 92•
My commission expires
9
i
Qtary lic
STATE OF NORTH CAROLINA
COUNTY OF Oranize
I, Sherry G. Carter , a Notary Public for said
County and State, do hereby certify that George Horton ,
personally appeared before me this day and acknowledged the due
execution of the foregoing instrument.
witness my hand and notarial seal, this the 9th day of
March 19 92
My commission expires 7r / U 19•
ary P is
E1
Developer James L Anthony, Jr_ TOWN OF HILLSBOROUGH
Project Corne SEWER EXTENSION CONTRACT
APPENDIX A
Developer, the Town and County agree to satisfy the following
conditions in addition to those set forth in the SEWER EXTENSION
CONTRACT before the Town will permit the connection of improvements
constructed for the above - referenced project to the Town sewer
system:
1. Developer shall construct and install or cause to have
constructed and installed at Developer's sole expense the
referenced sewer extension project.
2. The County agrees to pay to the Developer the amount of
$78,000 toward the cost of that segment of the 18" gravity sewer
line to be constructed by Developer pursuant to this contract which
extends from the Elizabeth Brady pump station under and to the
South side of US Highway 70A. This segment of the extension will
benefit a proposed industrial development in the County.
3. The Town agrees to pay to the Developer the amount of
$75,000 toward the cost of constructing that segment of the 18"
sewer line to be constructed by the Developer pursuant to this
contract which extends from the Elizabeth Brady pump station under
and to the South side of US Highway 70A. The Town's contribution
represents approximately the difference between the cost of the 16"
line that the Town requires to serve properties other than the
project property and the cost of an 8" line that would be the
minimum size required by the Town to serve the project property
only.
4. The Town agrees to pay the Developer the amount of
$20,000 toward the cost of constructing that segment of the 18"
sewer line to be constructed by the Developer pursuant to this
contract which extends from the south side of US Highway 70A to the
project property. The Town's contribution represents approximately
the difference between the cost of the 18" line that the Town
requires to serve properties other than the project property and
the cost of an 8" line that would be the minimum size required by
the Town to serve the project property only.
5. By means of a separate agreement between DCA General and
Meadowlands Associates, Meadowlands Associates or its successors
or assigns agrees to pay to Developer the amount of $30,000 toward
the cost of the Project, representing the approximate savings
realized by not having to construct a redundant and unnecessary
sewer line. As a matter of public record only, Meadowlands has
further agreed not to make connection to the line until such
payment is made with interest. Notwithstanding the foregoing, the
Town will allow Meadowlands to connect to its system upon the
payment of fees in accordance with the. Town's ordinances and
1
policies and not pursuant to any private agreement between
Meadowlands and Developer.
6. The Town, the County, and Meadowlands shall make the
payments called for herein to the Developer as soon as the
construction of the line has been completed and the post -.
construction conditions set forth in Section D of the agreement
have been satisfied. Time is of the essence and interest will
accrue beginning five (5) days after the date of acceptance by the
Town. The interest rate on unpaid balances shall be Wachovia
Bank's prime rate plus one percent interest compounded quarterly.
7. Pursuant to Section 14 -58 of the Town Utilities
Ordinance, the Town will collect front footage fees from all
property owners who are contiguous to the sewer line (including,
without limitation, the Marvin Barnes gas station, the Marine Boat
Sales lot, the Georgia Pacific property, the Economy Motel, the
France /Staley property, and the Paliouris-property) and who tap on
to the 18" gravity sewer line constructed by the Developer pursuant
to this contract, and will refund such front footage fees collected
to the Developer for a period of ten years after construction of
the subject sewer line is completed. (In accordance with Section
A -2 of Appendix A to Chapter 14, no front footage fees shall be
collected from property owners within the project that is the
subject of this agreement, nor from the Meadowlands.) The amount
to be refunded shall be:
a. For that segment of the 18" sewer line extending from the
Elizabeth Brady Road pump station, under and to the south
side of US Highway 70A, 26.25% of the front footage fees
collected, provided that the total amount that the Town
will refund to the Developer shall not exceed $60,000.00.
b. For that segment of the 18" sewer line extending from the
south side of US Highway 70A to the project property, all
front footage fees collected, provided that the total
amount that the Town will refund to the Developer shall
not exceed $90,000.00.
8. The obligation of the Town to reimburse Developer as set
forth above shall terminate at the expiration of ten (10) years
from the date of completion of the improvements described herein,
even if Developer has not been fully reimbursed. Developer
understands that the amount of its reimbursement is contingent on
the amount of front footage fees received over the above - described
ten (10) year period, which is beyond the control of the Town.
Developer agrees at the end of the above - described period to
forgive or otherwise release any claim to any remaining
reimbursement and will execute any documents to that effect
presented by the Town.
9. The Town will make reimbursement payments on a quarterly
basis, without interest. Any payment to Developer made pursuant
to this contract shall be deemed paid when placed in the United
owe]
_ _ - ��Y
States mail with appropriate first class postage and addressed as
follows:
James I. Anthony, Jr.
Anthony & Co.
P.O. Box 6397
1015 Wade Avenue
Raleigh, North Carolina 27628
it is the responsibility of Developer to notify the Town in writing
of any change of address or substitute payee.
10. If through any legislative enactment, judicial act or
combination thereof, the Town is prevented from collecting front
footage fees, the Town shall be fully discharged from making
reimbursements.
11. Developer understands that the cost of the Project set
forth in Project Budget attached as Appendix B is an estimate only
and hereby agrees to be responsible for the actual cost of the
Project. Developer hereby agrees to be responsible for any cost
overruns or other expenses arising in connection with the Project
unforeseeable at the time this contract is executed.
081
APPENDIX B
HILLSBOROUGH SEWER PROJECT
BUDGET
TOTAL COST ESTIMATE
EST.
ITEM
COST
Construction Contract
$212,000
Additional Rock Removal Estimate (unknown)
55,000
Engineering
14,700
Construction Staking
11000
Surveying
3,800
Permits, Fees
1,500
Easement Acquisition /Recording
2,600
Legal
1,400
Construction Supervision
3,500
Inspections
11000
"As Built" Plans
11500
Loan Interest and Origination Fees
10,000
Development Overhead
15,000
Total Project Budget
$323,000
Contributions
Orange County $ 78,000
Town of Hillsborough 95,000
Meadowlands Associates 30,000
DCA General (Cornerstone Park) 120,000
TOTAL $323,000
12
i
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.J(
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Redesignation of Service Delivery Area for the Job Training
Partnership Act
DEPARTMENT: County Manager
ATTACHMENT (S)
Proposal
1991 -92 JTPA Budget
1992 -93 Budget Allocations
Petition for Designation of SDA
Resolution Establishing SDA
PUBLIC HEARING YES: NO: X
INFORMATION CONTACT: Albert Kittrell
Ext. 2300
TELEPHONE NUMBER-
Hillsborough
- 732 -8181
Chapel Hill
- 968 -4501
Mebane
- 227 -2031
Durham
- 688 -7331
PURPOSE: -To- review -a proposal for the formation of a Service Delivery
Area composed of Alamance, Orange and Randolph Counties and adopt
a resolution approving the formation of a new SDA.
BACKGROUND: The State Division of Employment and Training (DET) allows
counties to maintain or redesignate new Service Delivery Areas
for JTPA programs every two years. Since July, 1988 Orange
County has been a member of the Rural Service Delivery Area
(RSDA) which included Alamance, Caswell, Randolph, Rockingham
and Vance Counties.
In June 1991 DET notified all counties of redesignation
effective July 1992. Also, DET informally notified all
counties in the Rural Service Delivery Area that DET would not
continue to serve as administrative entity for the RSDA.
Vance County chose to join Kerr -Tar SDA effective July 1991.
The County Managers of Alamance, Caswell, Randolph, Rockingham
and Orange Counties began discussions in late summer 1991 to
determine the most effective means of providing training
programs and whether the counties should continue the Rural
Service Delivery Area without DET serving as administrative
entity. After several meetings during the summer and fall,
Caswell County decided to join Kerr -Tar SDA and Rockingham
County joined Northwest Piedmont SDA effective July 1992.
The Manager of the three remaining Counties (Alamance Randolph
and Orange) received and considered a proposal from a
Community Action Agency, Regional Consolidated Services (RCA)
to form a SDA with RCA serving as the administrative entity
2
for the three county consortium. Janice Scarborough,
Executive Director Regional Consolidated Services, has been a
member of the Rural Service Delivery Area - Private Industry
Council (PIC) for a number of years and her agency has
operated training programs in Randolph and Rockingham
Counties. On February 3, 1992 Alamance and Randolph Counties
approved the attached petition to form a consortium among the
three Counties with RCA serving as the administrative entity.
Regional Consolidated Services has submitted 1) proposal
highlighting the formation of the SDA, 2) 1991 -92 JTPA Budget
Information, 3) 1992 -93 Budget Allocations, 4) Formal Petition
for Designation as a Service Delivery Area Under the Job
Training Partnership Act, 5) Resolution establishing the Tar
Hill State Job Training Consortium. Janice Scarborough will
be present to answer questions.
RECOMMENDATION(S): Manager recommends that the Board review proposal
submitted by Regional Consolidated Services; approve
petition and adopt resolution establishing the Tar
Heel State Job Training Consortium; and authorize chair
to sign petition and resolution.
3
DESIGNATION OF ALAMANCE, ORANGE AND RANDOLPH COUNTIES
SERVICE DELIVERY AREA
PROPOSAL
DISSOLUTION OF RURAL SERVICE DELIVERY AREA
The Rural Service Delivery Area is now comprised of Alamance,
Caswell, Orange, Randolph and Rockingham counties. Caswell County
has elected to join the Kerr -Tar Service Delivery Area (SDA) on
July 1, 1992. Similarly, Rockingham County will join the Northwest
Piedmont SDA on July 1, 1992.
FORMATION OF NEW SERVICE DELIVERY AREA
The remaining three counties - Alamance, Orange, Randolph
- are eligible and can create a new Service Delivery Area to be
called Tar Heel State Job Training Consortium. Operation of the
new SDA will begin July 1, 1992. The administrative entity and
grant recipient will be Regional Consolidated Services with
administrative offices located at 363 S. Cox Street, Asheboro,
N.C. Field offices will be established in both Alamance and Orange
counties. Staff will be hired from the respective counties to
provide central intake and referrals as well as coordination within
the counties.
COMPOSITION OF THE PRIVATE INDUSTRY COUNCIL
- A Private Industry Council will be comprised of 18 members;
6 representatives from each of the three counties.
- Fifty one percent of the membership must be from private
sector including small, minority and female owned business
representatives.
- Six members of the PIC must represent groups and interests
as described in Section 102 of the Act. They are: educational
representatives, organized labor, rehabilitation agencies,
community -based organizations, economic development agencies,
and public employment service.
- The PIC will meet quarterly and meetings will be rotated
between the three counties.
RECOMMENDATION: I recommend we expand the required number
agencies to eight to include both (a) community colleges and lead
education agencies (LEAs) as well as (b) Department of Social Services.
- These required members would be rotated between the counties.
Orange County Funding
FY 1991: Total for 5 County Rural
Service Delivery Area
$ 665,552.00 - II -A Program
$ 430,020.00 - II -B Program
% Allocated to Orange
County
15.41 $102,495.00
7.6% $ 32,682.00
M
62-11 -139 10:55HM rFuri REG. u7h6. !z-ERJICES u 1,319644-
SDA FU"ING ATTAC OM A
The following amount of fun4ing will be available for the Regional
Consolidated Services Employment and Traiuing Service Delivery Area..
II-A:
AlamanCe - 47Z
0ranSe - 29%
Randolph - 24%
$244,574.00
$150,920.00
$124,877.00
II-S:
Alamance - 472 $104,499.00
Orange - 298 $ 63,958.00
Randolph - 242 $ 52,923.00
Title III - UNMA•
Alamance - 412 $49,679.00
Orange - 19% $23,022.00
Rewdulph - 409 $48,467.00
31; Older Workers:
- Is divided equally among Counties
- Approximately - $12,055.00
8z saw=tional MArey
- No particular' amount destgnated for SDA
- Private Industry Council will prioritize projects
irplvymem t Md 7knining Grant Programs:,
- $56,162.00
61
02- 11.1992 10:47AM FROM REG. CONS. ,SERVICES TO 19196443601 F.02
c 6
State of North Carolina
Department of Economic and Community Development
Division of EmOoment & Training
111 Seaboard Avenue * Raleigh, North Carali na 17604
James G. Martin, Governor
Estag C. Let, Secretary
Yod C. New
Director
FORMAL PETITION FOR DESIGNATION AS A SERV710E DELIVERY AREA U=EIt THE
JOB TRAINM PARTH23HiP ACT OTPA) P. L. 97-300, AS AMMEA
ATTE14' ION: Joel C. New
Gaveraor Martin:
I /We the undersigned chief elected official(s) request that
county(ies) be deaignated by the Governor as a Service Delivery Area (SDA)
under the Job Training Partnership Act.
This Formal Petition for SDA status is submitted this date: pAhruary
.,,
This jurisdiction meets the following criteria: (check one and only one)
1) any unit: of general local govermwat with a population of
200,000 or more, or
x Z) any consortium of contiguous units of general local government
with as aggreg*te population of 200,000 or more which serves a
substantial part of a Labor market area, or
3) unit or units of government representing any existing Service
Deliverx Area that demonstrate sufficient resources to carry
out minimum SPA responsibilities over the two year period, or
4) unit or units of government representing say area that
contains an existing service DeliverZ Area (as defined in
criteria 3 beat oLbervise satisfy criteria 3) above, or
TckPtKW 01% 733-6") - FM (91% 133 -M
An X*H1 OppoespAO I AfFgma&V ACOM Empknw
s
i
02-11 -1992 10:4 -Ml FROM REG . CONS. SERJ I CES 70 19196443M 1
7
Forgsal Petition
Page 2
5) unit ar units of government representing MY substantial
rtien of an eXiStiZLE Service Delivery Area that otherwise
satisfy criteria 3) above.
Definitions
existing service Delivery Area is. any of the service Delivery
Areas desigt7ated for PY -1991.
sufficient resources is: that level of support (JTPA or non -=A)
which is required tot the administrative entity of the Service
Delivery Area to fulfill its mini SDA responsibilities.
A minima of $50.0,000 is required.
(See Attachment E for more detail -)
substantial Vortzon is: an area that mould continue to be
sAmiwistexed by an existing administrative entity and Can
demonstrate that the portion left is a considerable portion,
e.g. p of counties, $ levels, population lavals.
_minim nm SDA responsibilities are:
pl naming -
fiscal responsibilities
eligibility determination
records and reporting (ills)
clients' needs assessment
constitution of p1C sad coordination with local
government officials
monitoring and oversight
audit and resolution
follow -up
service delivery
pru per Ly
phase out (if necessary)
The Governor should designate all remaining aounties as part of the
Kural bervice ueiivery wrea, only after eucouraglug local elected
officials from those remaiaimg counties to recasfigure in ways that would
satisfy criteria 3, b or 3 above.
It is my /our understanding that the following Condition$ apply to
this requests
1. Those signing to this petition (na identical counter its are
acceptable) are not requesting SDA designation for any
jurisdiction other than the jurisdiction in this request.
2. it is the intent of the Governor, in accordance with provisions
of P. L. 97 -300, as MWnded, to approve all requests For SDA
designation whieb meet criteria I and 2. However, the Governor
retaine the prerogative, if necessary, to designate SDA
jariedictions which will assure that services are provided
equitably across the entire state.
f
0211 -1992 10:4&gM FROM REG. CONS. SERUiCEs TO
I Pohl Petition
Page 3
19196443001 F.04 7 .
8 "
3. bequests for SDA designation which meet other listed criterion
will be given serious consideration by the Governer.
4. Decisions of the Governor are final unless appealed to the
Secretary of the United Stators Deptgrtmeut of Labor.
S. Appeals to the Secretary of Labor regarding the Governor's
denial of a petition for SD& designatioa art limited to
denial@ of requests under criteria 1 and 2 only and the appeal
can only be based an a decision by the Governor which is
considered in violation of proctdures proscribed in Section 101
of the Job Trainiag Partnership Act, P. L. 97 -300, as amended.
6. Any appeal west be made to the secretary, U. S. Department of
Labor, W"hin.geon, D. C., 20210, ATTENTION: ASST (With a copy
simltansouslp provided to the GCVeraor) within two weeks of the
date on which proposed SDAs are published by the Governor. in
such cases, the decision of the Secretary is final.
Typed Name
}�
W. B. Teague, .fir.
f
i 1?aTSell EMM
i
i;oaes C!m, Jr.
Jnri:edi.cti n Sl cted Office
�. . , a . ❑ •� • �� {Ir
N..
Si tore
This petition aunt be signed, dated and returned by the close of
business on Cctober 4,_1991 to the fallowing address:
Mr. .Joel C. Now, Director
Division of Eiaployment and training
111 Seaboard Avenue
Raleigh, Horeb Catrolin,a 27604
In accordance with Section 628.1(b) of the U. S. Department of Labor
regulatious for programs under the Job Training Partnership Act, this
Formal Petition foray must be used for requests for service delivery area
designation.
1 02 -11 -1992 10:43W FROM REG. CONS. SERVICES
IFoul Petition
Page 4
TO 1919601 F.05
Vj
To assist in the timely completion of tasks associated with the
implementation of the local JTPA program, one request that you provide the
f following information. The implementing agency(ies) indicated below may
or may not be tIze same agency(ies) selected by the PIC and CM to
administer the JT1PA. program once the 6DA is established. The use of an
implementing agency allows DST to address information to a single point.
1. Admiiuiatrative Entity: Agency Dame ^ idat SMices
Address P.O. Box 1883, 9shebora , N . C . 27204 --18
Contact Person Janioe S. S2eboraugh, Executive Dire.
1 Typed Name (Title)
Telephone Number ( ) 144
i
2. Grant Recipient." Agency Have =gegio..N ConsolUated SGruiCes
Address P.O. Box 1$63, Asheboro, g.C. 27204 -11
Contact Person Janice S. Scarborough, Rxecutfve Dirt
(Typed 118-M Tstle
Telephone Number ( 219 3 6 4i
3. Agency Responsible for Private Industry Council development and
appp ist tmen to
Agency name Regional Co!jeol3datel Services
Addrpsa P.O. Box 1883, Asteboro, R.C. 2=4 -18E
Contact Person Jaofee S. ScaxbarotW,,h, Executive Jixe
Typed NMM3 (Title
Telephone Number ( 919 ) 629 -Si41
TOTAL P-05
CONS. SERVICES TO 1919k443001 F.02
RESOLUTION
WM01FAS, It is the intent and purpose of the parties to this
agreement to establish a multijurisdictional JTPA program., and that the
geographic area served by the consortium be desigaated as a Service
Delivery Area for JTPA purposes; and
WHOWAS, there are muicipaalities within the three counties which,
though not parties to this consortium, shall benefit from it by virtue of
the counties ll participation th- avein; and
WHERUS, the figures on Attackment A designate the funding
allocation for the SDA as well as the percentage for each county in the
SDA;
BAY, TMEPORE, Bg IT RFSi LVED by the Board of Commissloomrs of
Orange County that they agree to form a job training consortium with
Randolph and Alamance Counties, that designation of such conaortium as a
Service Delivery Area for JTPA purposes shall be accepted, that such
consortium shall be knmm as the Regional Consolidated Services
Employment and Training Service Delivery Area.
111E IT FBIMM RESOLVED that the Chairmen of the Orange County Board
of Commissioners or his designee be empavered to act an behalf of the
Orange County Board of Commissioners in signing the document requ±red to
establish the consortium and to enter Into contractual and other
agreements to designate the administrative entity, grant recipient,
appointing authority for the Private Industry Council, and the single
Chicf Elected Official for the consortium.
Adopted this day of
ATTEST:
clopk Cv tun Roard
1992.
Moses Carpe, Chairman
Orange County Board of Commissioners
10
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No �j - p
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: Public Hearing Date for 1992 -93 Commissioners Goals and
Budget Priorities
------------- -- ------------ --- --- ---- ---------- ------- ---- --- ---
DEPARTMENTS: Board of Commissioners
Budget
ATTACHMENTS)
None
PUBLIC HEARING YES NO x_
INFORMATION CONTACT
Moses Carey Sally Kost
TELEPHONE NUMBER
Hillsborough 732 -6181
Chapel Hill 968 -4501
Mebane 227 -2031
Durham 688 -7331
----------- ----------..-------------------- - ------- - --- -----------------
PURPOSE: To set a public hearing for the purpose of receiving comments
from Orange County citizens and outside agencies on the Board of
Commissioners' proposed goals and the priorities for funding in the
1992 -93 Orange County budget.
BACKGROUND: An integral part of the Board of County Commissioners'
goal setting process is to receive comment from the public and non-
governmental agencies on the proposed goals and budget priorities for
the upcoming fiscal year. This public hearing is being set for this
purpose.
Draft copies of the BOCC goals will be made available to the public
in the Commissioners' Office, Town Clerks' offices, and public
libraries one week prior to the public hearing date. Staff will
forward copies of the draft goals to various County appointed Boards
and Commissions for their comments. Staff will also notify.various
non - governmental agencies of the public hearing to afford them the
opportunity to offer their views about budget and goal priorities,
rather than to make specific requests for funding for 1992 -93. Staff
will issue a press release well in advance to assist in publicizing the
public hearing.
RECOMMENDATION(S): The Manager recommends that the Board of County
Commissioners approve the setting of a public hearing for March 9,
1992, in the Old County Courthouse in Hillsborough to receive public
comment on the BOCC proposed goals and FY 1992 -93 County budget
priorities.
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. V `
ACTION AGENDA ITEM_ABSTRACT
Meeting Date: February 18, 1992
SUBJECT: HyconeecheeRegional_ Library
_ -- _____-'__________ --
DEPARTMENT: County Manager PUBLIC HEARING YES: _- _NO: _X_ --
ATTACHMENT(S): INFORMATION CONTACT: Commissioner Insko
John Link
TELEPHONE NUMBER-
Hillsborough
- 732 -8181
Chapel Hill
- 968 -4501
Mebane
- 227 -2031
Durham
- 688 -7331
PURPOSE: To consider the recommendations of the Hyconeechee Regional
Library Task Force.
BACKGROUND: The Regional Library Task Force was created in November, 1991
by the Boards of Commissioners in Caswell, Person and Orange
Counties. Each Board appointed a county commissioner, a
representative from the library board, and county manager to
serve on the task force. The Library Task Force charge was
to: a) implement the recommendations included in the State
Auditor's review of the Regional Library; b) Examine the
contractual and structural organization of the regional
library and c) assist the Regional Library Board of Trustees
select a permanent Regional Library Director.
The Task Force met on December 12, 1991 and February 13,
1992. At the February 13 meeting, Howard McGinn, Director,
Division of State Library, presented the advantages and
disadvantages of maintaining the three county regional
library system. After the discussion, the Task Force
re- affirmed their commitment to remain a regional library
system and improve the operations of the library system.
Also, the Task Force recommended the three Boards of
Commissioners take the following actions: 1) immediately
dissolve each local county library board; 2) establish a new
regional library board of trustees consisting of three
representatives from each county with one representative
being a county commissioner; 3) appoint the Regional Library
Task Force to serve as the interim board of trustees until
the new board has been appointed, and 4) offer suggestions
regarding the revision of regional library board by -laws and
issues of importance. New appointments should be completed
by March 10, 1992 with members serving staggered terms and
the Chair rotating among the three counties.
The Task Force also recommended that the Regional Library
Director's position should be advertised after the
restructuring of the regional board.-
RECOMMENDATION(S): The manager recommends that the Board of Commissioners
take the appropriate actions in implementing the
recommendations of the Regional Library Task Force,
and take the necessary steps for appointments to
the new regional library board to be made at the March
9, 1992 Commissioners' meeting.
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: FEBRUARY 18, 1992
SUBJECT: APPOINTMENTS
DEPARTMENT: BOARD OF COMMISSZNERS
ATTACHMENT(S): UNDER. SEPARATE COVER
Action Agenda
Item No.A2
PUBLIC HEARING YES: NO: X
INFORMATION CONTACT: BEVERLY BLYTHE
EXT _ 21ZO
TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
PURPOSE: THE ATTACHED RECOMMENDATIONS ARE BEING PRESENTED FOR THE EOART,-
COMMISSIONERS CONSIDERATION_ THE INDIVIDUAL APPOINTMENTS ARELISTED Oi''•'
PAGE w.
BACKGROUND:
DOMICILIARY HOME COMMUNITY ADVISORY COMMISSION:
NURSING HOME COMMUNITY ADVISORY COMMITTEE:
CARRBORO PLANNING BOARD:
RECOMMENDATION(S): AS THE BOARD DECIDES.
A
REGIONAL CONSOLIDATED SERVICES EMPLOYMENT
AND TRAINING CONSORTIUM AGREEMENT
ARTICLE I. TITLE AND PURPOSE
The contiguous units of local government listed below
agree to establish a job training consortium to act
jointly as a Service Delivery Area, hereafter called
the (SDA) under the Job Training Partnership Act of
1982, as amended, hereafter called (JTPA). This
consortium shall be known as the Regional Consolidated
Services Employment and Training Service Delivery
Area.
ARTICLE Ix. MEMBERSHIP
The consortium shall be composed of the following
independent and contiguous units of general purpose
local government:
County of Alamance
County of Orange
County of Randolph
ARTICLE III. CERTIFICATION OF AUTHORITY
1. AUTHORITY UNDER STATE AND LOCAL LAW
The member units of government certify that:
They possess full legal authority, as provided
by state and local law, to enter into this agree-
ment and to fulfill the legal and financial
requirements of operating as a SDA under JTPA
for the entire geographic area covered by this
agreement.
2. SPECIFIC RESOLUTIONS TO ENTER INTO AGREEMENT
A copy of the resolution and appropriate council
or board meeting minutes giving the county,
specific authority to enter into this consortium
agreement is included and attached to this
document.
3. DESIGNATION OF CHIEF ELECTED OFFICIALS FROM EACH
MEMBER UNIT OF GOVERNMENT
Each member unit of government acknowledges that
contemporaneous with the resolution authorizing
this agreement, the member unit will pass a
resolution designating a chief elected official
for JTPA purposes upon whose representations
Page 1 of 4
the State, the Private Industry Council, hereafter
called the PIC, the administrative entity and
the other member units may rely. Such person
shall be the signatory of this agreement and
shall be authorized to execute such other
agreements as are necessary for JTPA purposes.
4. DESIGNATION OF CHIEF ELECTED OFFICIAL FOR SERVICE
DELIVERY AREA
The member units provide
the Randolph County Board
be authorized to be the
Official and to exercise
Service Delivery Area th
JTPA.,.
ARTICLE IV. DURATION
that the Chairman of
of Commissioners shall
inital Chief Elected
the functions of the
at are required under
This agreement will become effective on July 1, 1992
and shall continue in effect until the SDA is
redesignated by the Governor or by the termination
of the Agreement by any member unit of government.
ARTICLE V. , FINANCING
1. It is anticipated that funding necessary to
implement this agreement will be derived from
federal grant funds received through the Governor.
In the event that it is necessary to appropriate
non - federal funds for the purpose of repaying
misexpenditures or other non -JTPA expenditures
that are not necessitated by repayment orders
such as unallowable legal fees, insurance or
excessive administrative costs, repayment shall
be made by the member county in which the mis-
expenditure occurred.
2. The units of local government acknowledge that
they are jointly and severally accountable for
liabilities arising out of activities under JTPA
and for all funds received by the SDA grant
recipient pursuant to JTPA. Liability includes,
but is not limited to, responsibility for prompt
repayment from nonprogram funds of any mis-
expenditures by the administrative entity of
the SDA, or any of its subrecipients of contractors
or the PIC.
3. Any entity or joint agent}' created or designated
'Dv this Service Delivery Area, including the
Private Industry Council, Grant Recipient, and
Administrative Entity, shall be considered a
public agency for the purposes of the Local
Government Budget and Fiscal Control Act.
Pace 2 of
ARTICLE VI. ESTABLISHMENT OF A PRIVATE INDUSTRY COUNCIL
The member units of government agree that the Private
Industry Council shall be established in accordance
with Section 102 of JTPA.
The Chairman of the Randolph County Board of
Commissioners shall appoint members of the PIC from
among persons nominated or recommended by appropriate
agencies representative of the member county or any
member counties.
ARTICLE VII. APPOINTMENT OF PERSONNEL
Appointment of personnel shall be as described in
the Regional Consolidated Services Employment and
Training Private Industry Council Chief Elected Official
Agreement.
ARTICLE VIII. OWNERSHIP OF REAL PROPERTY
The Regional Consolidated Services Employment and
Training SDA will neither acquire nor dispose of real
property.
ARTICLE IX. AMENDMENTS
In accordance with North Carolina G.S. Section 160 -A -464
(7) this agreement may be amended at anytime upon
consent of all parties as evidenced by resolutions
of chief elected officials of the undersigned local
government and approved by the state. Whenever the
position of designated Chief Elected Official becomes
vacant the individual selected as a replacement shall
be selected from the Consortium and the agreement
shall be amended.
ARTICLE X. TERMINATION
The parties to this agreement may request termination
at any time upon six months prior written notice,
such termination to be effective when the Governor
considers SDA redesignations or at the end of the
then current subgrant agreement year. The Division
of Employment and Training, North Carolina Department
of Economic and Community Development, and each member
(county to the consortium), will be furnished a copy
of any request by either party for termination of
this agreement.
ARTICLE XI. HOLD HARMLESS
Each party hereto agrees to hold the other harmless
Page 3 of 4
l
for any loss incurred, either to person or property,
including reasonable attorney's fees, due to any act
or omission on the part of either County, its agents,
or employees as a result of operations conducted
pursuant to this contract and within the boundaries
of the member county.
Chairman, Al ante unty
Board of Commissioners
Date: ,3 —/e °al";Z—
A
ATTEST
i
Chairman, Orange County
Board of Commissioners
Date:
Chairman, Randolph Coifnty
Board of Commissioners
Date:"-Ir:&, • :0 1
Page 4 of 4
RESOLUTION
REGIONAL CONSOLIDATED SERVICES EMPLOYMENT AND TRAINING SDA
WHEREAS, it is the intent and purpose of the parties to this
agreement to establish a multijurisdictional JTPA program, and that the
geographic area served by the consortium be designated as a Service
Delivery Area for JTPA purposes; and
WHEREAS, there are municipalities within the three counties which,
though not parties to this consortium, shall benefit from it by virtue of
the counties' participation therein; and
WHEREAS, the figures on Attachment A designate the funding
allocation for the SDA as well as the percentage for each county in the
SDA;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Orange County that they agree to form a job training consortium with
Randolph and Alamance Counties, that designation of such consortium as a
Service Delivery Area for JTPA purposes shall be accepted, that such
consortium shall be known as the Regional Consolidated Services
Employment and Training Service Delivery Area.
BE IT FURTHER RESOLVED that the Chairman of the Orange County Board
of Commissioners or his designee be empowered to act on behalf of the
Orange County Board of Commissioners in signing the document required to
establish the consortium and to enter into contractual and other
agreements to designate the administrative entity, grant recipient,
appointing authority for the Private Industry Council, and the single
Chief Elected Official for the consortium.
Adopted this day of 1992.
Moses Caren, Chairman `
Orange County Board o} C issioners
ATTEST:
w ,-G
Ir 7;
T�G
n�
State of North Carolina
Department of Economic and Community Development
Division of Employment & Training
111 Seaboard Avenue • Raleigh, North Carolina 27604
James G. Martin, Governor
Estell C. Lee, Secretary
Joel C. New
Director
FORMAL PETITION FOR DESIGNATION AS A SERVICE DELIVERY AREA UNDER THE
JOB TRAINING PARTNERSHIP ACT (JTPA) P. L. 97 -300, AS AMENDED
ATTENTION: Joel C. New
Governor Martin:
I /we the undersigned chief elected official(s) request that
ALAMA:,ICF UaA.',GE -A —D ANDOLPH _.
county(ies) be designated by the Governor as a Service Delivery Area (SDA)
under the Job Training Partnership Act.
This Formal Petition for SDA status is submitted this date: i +'e�ruarar
This jurisdiction meets the following criteria: (check one and only one)
1) any unit of general local government with a population of
200,000 or more, or
X 2) any consortium of contiguous units of general local government
with an aggregate population of 200,000 or more which serves a
substantial part of a labor market area, or
3) unit or units of government representing any existing _Service
Delivery Area that demonstrate sufficient resources to carry
out minimum SDA responsibilities over the two year period, or
4) unit or units of government representing any area that
contains an existing Service Deliver Area (as defined in
criteria 3) that otherwise satisfy criteria 3) above, or
Telephone (919) 733.6383 • Fax (919) 733 -6923
An Equal Opportunity / Affirmative Action Employer
Formal Petition
Page 2
5) unit or units of government representing any substantial
ortion of an existing Service Delivery Area that otherwise
satisfy criteria 3) above.
Definitions
existing Service Delivery Area is: any of the Service Delivery
Areas designated for PY -1991.
sufficient resources is: that level of support (JTPA or non -JTPA)
which is required for the administrative entity of the Service
Delivery Area to fulfill its minimum SDA responsibilities.
A minimum of $500,000 is required.
(See Attachment B for more detail.)
substantial portion is: an area that would continue to be
administered by an existing administrative entity and can
demonstrate that the portion left is a considerable portion,
e.g. # of counties, $ levels, population levels.
minimum SDA responsibilities are:
planning
fiscal responsibilities
eligibility determination
records and reporting (MIS)
clients' needs assessment
constitution of PIC and coordination with local
government officials
monitoring and oversight
audit and resolution
follow -up
service delivery
property
phase out (if necessary)
The Governor should designate all remaining counties as part of the
Rural Service Delivery Area, only after encouraging local elected
officials from those remaining counties to reconfigure in ways that would
satisfy criteria 3, 4 or 5 above.
It is my /our understanding that the following conditions apply to
this request:
1. Those signing to this petition (no identical counterparts are
acceptable) are not requesting SDA designation for any
jurisdiction other than the jurisdiction in this request.
2. It is the intent of the Governor, in accordance with provisions
of P. L. 97 -300, as amended, to approve all requests for SDA
designation which meet criteria 1 and 2. However, the Governor
retains the prerogative, if necessary, to designate SDA
jurisdictions which will assure that services are provided
equitably across the entire state.
Formal Petition
Page 3
3. Requests for SDA designation which meet other listed criterion
will be given serious consideration by the Governor.
4. Decisions of the Governor are final unless appealed to the
Secretary of the United States Department of Labor.
5. Appeals to the Secretary of Labor regarding the Governor's
denial of a petition for SDA designation are limited to
denials of requests under criteria 1 and 2 only and the appeal
can only be based on a decision by the Governor which is
considered in violation of procedures prescribed in Section 101
of the Job Training Partnership Act, P. L. 97 -300, as amended.
6. Any appeal must be made to the Secretary, U. S. Department of
Labor, Washington, D. C., 20210, ATTENTION: ASET (with a copy
simultaneously provided to the Governor) within two weeks of the
date on which proposed SDAs are published by the Governor. In
such cases, the decision of the Secretary is final.
Typed Name Jurisdiction Elected Office Signature
W.B. Teague, Jr. r
?_lam m - 'hm _ na of Comm,
Jarrell Frye _ RWIaolph__C9j -:Ly ^ - Of
Caxe Y. Jr. ra'�,- e Co n C ^
C
This petition must be signed, dated and returned by the close of
business on October 4, 1991 to the following address:
Mr. Joel C. New, Director
Division of Employment and Training
111 Seaboard Avenue
Raleigh, North Carolina 27604
In accordance with Section 628.1(b) of the U. S. Department of Labor
regulations for programs under the Job Training Partnership Act, this
Formal Petition form must be used for requests for service delivery area
designation.
Formal Petition
Page 4
To assist in the timely completion of tasks associated with the
implementation of the local JTPA program, we request that you provide the
following information. The implementing agency(ies) indicated below may
or may not be the same agency(ies) selected by the PIC and CEO to
administer the JTPA program once the SDA is established. The use of an
implementing agency allows DET to address information to a single point.
1. Administrative Entity: Agency Name Regional Co- solidated ;services
Address P.G. Box 1883, Asheboro,N.C. 27204 -1883
Contact Person Janice S. Scarborough, Executive Director
(Typed Name) - (Title)
Telephone Number ( ) 629-514,
2. Grant Recipient: Agency Name Regional Consolidated Services
Address P.O. Box 1.883, Asheboro, N.C. 27204 -1883
Contact Person Janice S. Scarborough, Executive Director
(Typed Name) (Title)
Telephone Number ( 919 ) 629- t4l
3. Agency Responsible for Private Industry Council development and
appointments:
Agency Name hegio%al Co solidated Services
Address F.G. Box 1883, Asheboro, N.C. 27204 -1883
Contact Person Janice S. Scarborough, Executive Directoz
(Typed Name) (Title)
Telephone Number ( 919 ) 629 -5141.
. PUBLIC SCHOOL
00
L
P
TIO
N. U
A
PPL
ICA
BUILDING G CAPITAL FUND
County: ORANGE COUNTY
Address: PO BOX 8181
Hillsborough, NC 27,279 Phone: (9 19) 732 -8181 ext. 2151
School Admin. Unit: Chapel Hill/Canborc City Schools
PkWECT TITLE: Ephesus Elementary school Renovation and Addition
LOCATION: 1495 Ephesus Church Road, Chapel Hill, NC 27514
TYPE OF FACRM: K -5 Elementary School
GS.115C- 546.2(b) 'Monies In the Fund shall be used for capital outlay projects including the planning, construction,
reconstruction, enlargement, Improvement, repair, or renovation of public school buildings and for the purchase of land for
public school buidings. As used In this section, 'public school buildings' only includes facilities for individual schools that
are used for instructional and related purposes and does not Include centralized, administration, maintenance or other
facilities."
Short Description of Construction Project:
Renovations and additions to Ephesus which will increase the capacity of the facility and provide appropriate space for art,
music, computer labs, resource programs, student teacher and administrative support areas and a cooking kitchen.
ESI7MATED COSTS:
Purchase of Land
Planning
Construction
Renovation
Enlargement
Repair
STATE
LOCAL
TOTAL
$0
$120,000
$170,000
x245,680
51,292,320
$1,538,000
i $725,000
$225,000
Contact Person:
Sally Kest
Title:
Budget Director
$1,883,000
Hillsborough, NC 27,279 Phone: (9 19) 732 -8181 ext. 2151
School Admin. Unit: Chapel Hill/Canborc City Schools
PkWECT TITLE: Ephesus Elementary school Renovation and Addition
LOCATION: 1495 Ephesus Church Road, Chapel Hill, NC 27514
TYPE OF FACRM: K -5 Elementary School
GS.115C- 546.2(b) 'Monies In the Fund shall be used for capital outlay projects including the planning, construction,
reconstruction, enlargement, Improvement, repair, or renovation of public school buildings and for the purchase of land for
public school buidings. As used In this section, 'public school buildings' only includes facilities for individual schools that
are used for instructional and related purposes and does not Include centralized, administration, maintenance or other
facilities."
Short Description of Construction Project:
Renovations and additions to Ephesus which will increase the capacity of the facility and provide appropriate space for art,
music, computer labs, resource programs, student teacher and administrative support areas and a cooking kitchen.
ESI7MATED COSTS:
Purchase of Land
Planning
Construction
Renovation
Enlargement
Repair
STATE
LOCAL
TOTAL
$0
$120,000
$170,000
x245,680
51,292,320
$1,538,000
i $725,000
$225,000
$0
Total
$245,W $1,637,320
$1,883,000
Bid DatesfVeadors: 7/18191 Trout & Riggs Construction
Contracts Signed/Dates: 8119191
Estimated date of beginning of Construction: 8126191
Estimated date of Completion: 61911/92
MATCH: The matching ftmds of ante dollar of local funds for every three dollars of State funds are from (source):
Sales Tax Rrrvarme; (1/2 cent) local opdm
of the matching funds have been Expended for date /description:
1) Construction and Planning
2)
3)
REPORTING REOUIREMENTS: We, the undersigned, agree to submit a statement of state/local amounts expended for each project in
each local school administrative unit quarterly.
The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of
$245,680 from the Public School Building Capital Fund. We certify that the project herein described is within the
parameters of 115c- 546.2(b) o that all of the match is available and designated as match for this project.
U
(SIZAR lure - ,County rlmit�& ) (date)
5�1a 131 G
(signs - Chair, Board of Education) (data) .
KI
REGIONAL CONSOLIDATED SERVICES EMPLOYMENT
AND TRAINING CONSORTIUM AGREEMENT
ARTICLE I. TITLE AND PURPOSE
The contiguous units of local government listed below
agree to establish a job training consortium to act
jointly as a Service Delivery Area, hereafter called
the (SDA) under the Job Training Partnership Act of
1982, as amended, hereafter called (JTPA). This
consortium shall be known as the Regional Consolidated
Services Employment and Training Service Delivery
Area.
ARTICLE II. MEMBERSHIP
The consortium shall be composed of the following
independent and contiguous units of general purpose
local government:
County of Alamance
County of Orange
County of Randolph
ARTICLE III. CERTIFICATION OF AUTHORITY
1. AUTHORITY UNDER STATE AND LOCAL LAW
The member units of government certify that:
They possess full legal authority, as provided
by state and local law, to enter into this agree-
ment and to fulfill the legal and financial
requirements of operating as a SDA under JTPA
for the entire geographic area covered by this
agreement.
2. SPECIFIC RESOLUTIONS TO ENTER INTO AGREEMENT
A copy of the resolution and appropriate council
or board meeting minutes giving the county,
specific authority to enter into this consortium
agreement is included and attached to this
document.
3. DESIGNATION OF CHIEF ELECTED OFFICIALS FROM EACH
MEMBER UNIT OF GOVERNMENT
Each member unit of government acknowledges that
contemporaneous with the resolution authorizing
this agreement, the member unit will pass a
resolution designating a chief elected official
for JTPA purposes upon whose representations
Page 1 of 4
ARTICLE IV.
ARTICLE V.
the State, the Private Industry Council, hereafter
called the PIC, the administrative entity and
the other member units may rely. Such person
shall be the signatory of this agreement and
shall be authorized to execute such other
agreements as are necessary for JTPA purposes.
4. DESIGNATION OF CHIEF ELECTED OFFICIAL FOR SERVICE
DELIVERY AREA
The member units provide
the Randolph County Board
be authorized to be the
Official and to exercise
Service Delivery Area th
JTPA.
DURATION
that the Chairman of
of Commissioners shall
inital Chief Elected
the functions of the
at are required under
This agreement will become effective on July 1, 1992
and shall continue in effect until the SDA is
redesignated by the Governor or by the termination
of the Agreement by any member unit of government.
FINANCING
1. It is anticipated that funding necessary to
implement this agreement will be derived from
federal grant funds received through the Governor.
In the event that it is necessary to appropriate
non - federal funds for the purpose of repaying
misexpenditures or other non -JTPA expenditures
that are not necessitated by repayment orders
such as unallowable legal fees, insurance or
excessive administrative costs, repayment shall
be made by the member county in which the mis-
expenditure occurred.
2. The units of local government acknowledge that
they are jointly and severally accountable for
liabilities arising out of activities under JTPA
and for all funds received by the SDA grant
recipient pursuant to JTPA. Liability includes,
but is not limited to, responsibility for prompt
repayment from nonprogram funds of any mis-
expenditures by the administrative entity of
the SDA, or any of its subrecipients of contractors
or the PIC.
3. Any entity or joint agency created or designated
by this Service Delivery Area, including the
Private Industry Council, Grant Recipient, and
Administrative Entity, shall be considered a
public agency for the purposes of the Local
Government Budget and Fiscal Control Act.
Page 2 of 4
ARTICLE VI. ESTABLISHMENT OF A PRIVATE INDUSTRY COUNCIL
The member units of government agree that the Private
Industry Council shall be established in accordance
with Section 102 of JTPA.
The Chairman of the Randolph County Board of
Commissioners shall appoint members of the PIC from
among persons nominated or recommended by appropriate
agencies representative of the member county or any
member counties.
ARTICLE VII. APPOINTMENT OF PERSONNEL
Appointment of personnel shall be as described in
the Regional Consolidated Services Employment and
Training Private Industry Council Chief Elected Official
Agreement.
ARTICLE VIII. OWNERSHIP OF REAL PROPERTY
The Regional Consolidated Services Employment and
Training SDA will neither acquire nor dispose of real
property.
ARTICLE IX. AMENDMENTS
In accordance with North Carolina G.S. Section 160 -A -464
(7) this agreement may be amended at anytime upon
consent of all parties as evidenced by resolutions
of chief elected officials of the undersigned local
government and approved by the state. Whenever the
position of designated Chief Elected Official becomes
vacant the individual selected as a replacement shall
be selected from the Consortium and the agreement
shall be amended.
ARTICLE X. TERMINATION
The parties to this agreement may request termination
at any time upon six months prior written notice,
such termination to be effective when the Governor
considers SDA redesignations or at the end of the
then current subgrant agreement year. The Division
of Employment and Training, North Carolina Department
of Economic and Community Development, and each member
(county to the consortium), will be furnished a copy
of any request by either party for termination of
this agreement.
ARTICLE XI. HOLD HARMLESS
Each party hereto agrees to hold the other harmless
Page 3 of 4
for any loss incurred, either to person or property,
including reasonable attorney's fees, due to any act
or omission on the part of either County, its agents,
or employees as a result of operations conducted
pursuant to this contract and within the boundaries
of the member county.
Chairman, Al ance unty
Board of Commissioners
Date: 7 -16
/(f6 �7, 9--
AT �01 - 44111(4
ATTEST
Page 4 of 4
Chairman, Orange County
Board of Commissioners
Date:
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