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HomeMy WebLinkAboutAgenda - 02-03-1992ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL MONDAY, FEBRUARY 3, 1992 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OLD COUNTY COURTHOUSE CLERK'S OFFICE. HILLSBOROUGH, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732 -8181 or 968 -4501. I. ADDITIONS OR CHANGES TO THE AGENDA II. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. III. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Tax Refund Requests B. Vacation and Sick Leave Revision to the Personnel Ordinance C. Memorandum of Understanding - -State of NC Division of Motor Vehicles D. Advertisement -- February 24, 1992 Public Hearing E. Victims of Crime Act (VOCA) Grant IV. RESOLUTIONSZPROCLAMATIONS V. SPECIAL PRESENTATIONS VI. PUBLIC HEARINGS VII. REPORTS A. Status Report on Developing a Human Services Strategic Planning Process B. Cable TV Citizens Advisory Committee VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. New Hope Corridor Open Space Master Plan B. ' School Bond Referendum IX. BOARD COMMENTS X. COUNTY MANAGER'S REPORT XI. APPOINTMENTS XII. MINUTES XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. APPROVED 3124192 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING FEBRUARY 3, 1992 The Orange County Board of Commissioners met in Regular Session on Monday, February 3, 1992 at 7:30 p.m. in the Courtroom of the Old County Courthouse, Hillsborough, North Carolina. BOARD MEMBERS PRESENT: Chair Moses Carey, Jr., and Commissioners Stephen H. Halkiotis, Alice M. Gordon, Verla C. Insko and Don Willhoit. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT:County Manager John M. Link, Jr., Assistant County Managers Albert Kittrell and Rod Visser, Clerk to the Board Beverly A. Blythe, Planner Emily Cameron, Planning Director Marvin Collins, Personnel Director Elaine Holmes, Purchasing Director Pam Jones, Budget Director Sally Kost, and Tax Appraiser Kermit Lloyd I. ADDITIONS OR CHANGES TO THE AGENDA - NONE 11. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chair Carey announced that those who want to speak to an item on the printed agenda will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA Carolina Becker Long, Block Captain, Timbercrest Community Watch, spoke on behalf of the Timbercrest Community which includes Timberly Drive and Moriah Hill Road, a community of 19 homes. They are interested in preventing episodes of breaking and entering. She told of an experience she had with two door -to -door salesmen walking through the woods between homes taking orders for household cleaning products. She presented a petition signed by 78 residents of Orange County, representing 52 households which reads: WHEREAS the incidence of crime in North Carolina exceeds the overall crime incidence in the United States; WHEREAS, more than 500 burglaries were reported in Orange county in 1991, most within one mile of a major highway; WHEREAS door --to -door solicitation is often used as a means of targeting neighborhoods for potential break -ins; We, the members of the Timbercrest Community Watch, petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation in Orange County neighborhoods. Chair Carey stated he talked with the Sheriff and would recommend to the Board that this concern be referred to him for a solution. He told Ms. Long that he recognizes that this is a difficult problem and the Board will look into possible options that the county can exercise. Ms. Long stated that the people on Burchwood Lake have also expressed a desire to have some control on who goes door to door. PUBLIC CHARGE Chair Carey read the Public Charge. III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Halkiotis, seconded by Commissioner Insko to approve all items on the Consent Agenda except item #3 which will be considered as a separate item. A. TAX REFEM REQUESTS refunds: The Board approved the following 10 requests for property tax NAME ACCOUNT # AMOUNT McAdoo, Harold Bruce 89000746 $ 100.00 Long, George H. 423 231.27 Pulley, William Paul Jr. 124829 383.65 Wager, Philip F. & Carolyn 12648 9.44 Scott, Mildred McFarling 7160370 1,766.13 Lucke, Barbara MacDonald 162335 75.12 Arellano, Terry C. 126863 27.11 Warren, Elvaleen Clayton 110439 60.12 Hamlett, Willie & Christerlena W. 101648 133.38 Corbett, Jean 18931 58.19 B. VACATION AND SICK LEAVE REVISION TO THE PERSONNEL ORDINANCE The Board approved the changes to Sections 5.1, 6.1 and 6.5 of the Vacation Leave and Sick Leave sections of the Personnel Ordinance as listed below: 5.1.3 Employees of the Sheriff's and Register of Deeds' departments are covered by the Vacation Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Vacation Leave policy. Such election may be made upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office. If the Sheriff or Register of Deeds elects to be covered and exhausts available Vacation Leave then his or her compensation is reduced by being placed on leave without pay for any additional vacation Leave period. This constitutes a voluntary reduction in compensation under GS152A- 92b(1). 6.1.3 Employees of the Sheriff's and Register of Deeds' departments are covered by the Sick Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Sick Leave policy. Such election may be made upon initial adoption of this policy or upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office. If the Sheriff or Register of Deeds elects to be covered and exhausts available Sick Leave then his or her compensation is reduced by being placed on leave without pay for any additional Sick Leave period. This constitutes a voluntary reduction in compensation under GS152A- 92B(1). 6.5.3 For permanent employees as of January 1, 1992 this transfer provision is retroactive to the effective date of any covered transfer. C. MEMORANDUM OF UNDERSTANDING - STATE OF N.C. DIVISION OF MOTOR VEHICLES This item was removed from the Consent Agenda and considered at the end of the Consent Agenda. D. ADVERTISEMENT - FEBRUARY 24 1992 PUBLIC HEARING The Board approved the legal notice and items for the quarterly public hearing scheduled for February 24, 1992. E. VICTIMS OF CRIME ACT VOCA GRANT The Board approved and authorized the County Manager to sign the VOCA grant pre - application for the Orange County Rape Crisis Center. VOTE ON THE CONSENT AGENDA: UNANIMOUS C. MEMORANDUM OF UNDERSTANDING - STATE OF N.C. DIVISION OF MOTOR VEHICLES Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve this Memorandum of Understanding with the Division of Motor Vehicles for a satellite office at the Carrboro Plaza. VOTE: UNANIMOUS IV. RESOLUTIONSIPROCLAMATIONS - NONE V. SPECIAL PRESENTATIONS - NONE VI. PUBLIC HEARING AND A DECISION - NONE VII. REPORTS A. STATUS REPORT ON DEVELOPING A HUMAN SERVICES STRATEGIC PLANNING PROCESS Ned Brooks, Chair of the Task Force for the Future of Human Services, gave this report. He explained that this task force is a temporary Ad Hoc committee formed to advise decision - makers on ways to enable the human services community to become more proactive and effective in addressing human service needs throughout Orange County. The Task Force will present a final report with recommendations for a planning process to the County Commissioners by June. B. CABLE TV CITIZENS ADVISORY COMMITTEE Robert Gwyn, Chairman of the Cable TV Citizen Advisory Committee, gave this report. The Committee has met five times. The written report in the agenda highlights the accomplishments of the committee and recommendations to the Board regarding refranchise of cable companies in Orange County. The franchises for the two cable TV companies will expire on February 24, 1996. The Committee recommends that the Board of County Commissioners plan to hold a series of public hearings on cable television service and citizen needs for the next 15 year franchise period. These public hearings should begin in 1993. The committee suggested several issues that the Board of County Commissioners may want to address in preparing a new franchise agreement. This report was presented for information only. VIII. ITEMS FOR DECISION - REGULAR AGENDA A. NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN Emily Cameron presented for consideration of Board approval the proposed amendments to the Joint Planning Area Land Use Plan and Map and the Orange County Comprehensive Plan (Land Use Element) and Map which incorporates recommendations from the New Hope Creek Corridor Open Space Master Plan. These amendments are on pages of these minutes. Motion was made by Commissioner Gordon, seconded by Chairman Carey to approve the proposed amendments to the Orange County Comprehensive Plan (Land Use Element) and Map. These amendments are on pages of these minutes. VOTE: UNANIMOUS Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the proposed amendments to the Joint Planning Area Land Use Plan and Map with the effective date the date that Chapel Hill Town Council approves these same amendments. VOTE: UNANIMOUS B. SCHOOL BOND REFERENDUM Chair Carey stated that the Board needs to decide when to place a bond referendum on the ballot and the amount of the bond. The Board talked at length about the results of the school bond survey and questioned the consultant Mr. Johnson or Johnson and Zabor concerning the statistics that would be relevant to the passage of a bond referendum. The consultants noted that the passage of a bond depends largely on what happens between now and May or November and the success of the promotional campaign. Commissioner Willhoit asked for information about the number of families who have children in school. Commissioner Halkiotis asked that this survey be compared with the 1988 survey. Earl Davis, Orange County Taxpayers Union, stated he is aware that there is a need to take care of the schools. He asked that the Board realize that there will be growth in the Orange County schools. He emphasized the importance of the Board to represent all the children and pull the county together. He asked that the real needs be determined and stated that the people in Chapel Hill want the best and questioned if the best was necessary. He asked the Board to consider waiting until November for the vote on the bond issue. John Latimore, Chairman of the TaxWatch Organization, stated he is for education but that bricks and mortar do not educate -- the teachers and staff educate. He feels there are still a lot of unknowns about the needs. He asked that enough time be allowed to educate the public about the needs and that the bond be considered in November. Madeline Mitchell stressed that the two school systems need this bond and need it in May. She feels that people are informed and pledged to work hard for the passage of the bond. Doug Breeden, Chapel Hill - Carrboro School Board member, stated that he feels the school board will support a May ballot. He feels it important that the two school boards work together on this issue. He agrees with leaving the amount at 52 million dollars. He expressed the concern that November will push occupancy of the buildings back one year. He feels that a bond referendum in May would take advantage of the low interest rates and the increased activity in the economy. Ted Parrish, Chapel Hill- Carrboro School Board member, stated that the survey is supportive of a May referendum. He hopes the Board of County Commissioners will follow what the survey indicates. In answer to a question from Commissioner Willhoit, Budget Director Sally Kost stated that the delay to November would mean a tighter schedule for completion of new construction but that the target dates could be met. Commissioner Willhoit stressed that a determination needs to be made on how to meet the other needs which have been identified by the two school systems. Chairman Carey stated that a long -range plan will involve policy decisions by the Board of County Commissioners. He will convene the subcommittee for addressing these long -range issues. Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to set the amount for the bond referendum at 52 million dollars. VOTE: UNANIMOUS Discussion ensued on when to hold the bond referendum. Commissioner Insko indicated she supports holding the bond referendum at the earliest time it will pass. Commissioner Halkiotis supports waiting until November to allow sufficient time to educate the public and involve more of the citizens so that the next bond referendum will be easier to pass. Commissioner Gordon stated she supports a May referendum because she feels there is a consensus among the elected school officials and that the survey supports a May bond referendum. Chair Carey supports waiting until November and use the extra time to educate the public on the needs of the two school systems. Commissioner Willhoit stated that the May date would not allow enough time to put together a process on developing a plan for meeting the long term needs and preparing the citizens for the need for additional bond money in future years. Motion was made by Commissioner Halkiotis, seconded by Commissioner Willhoit to approve holding the bond referendum in November, 1992 and directing the staff to bring back the appropriate resolutions for formal approval. VOTE: AYES, 3; NOES, 2 (Commissioners Gordon and Insko) County Manager John Link indicated to the Board that some planning money could be provided to the two school systems to expedite the planning process for the new schools. He suggested using bond anticipation notes to speed up the funding process. He will bring back a plan for the Board's consideration. Chair Carey asked the County staff to bring back a recommendation for a bond counsel. IX. BOARD COMMENTS Commissioner Halkiotis made reference to the projected cost of new school facilities and asked for an explanation of professional fees and administrative costs for both school systems. He also asked what would be included in the 4.5 million dollars listed for contingency fees. He made reference to the ash in the county landfill and asked for a report on the proposed lowering of tipping fees in an effort to keep this ash in the landfill. Commissioner Willhoit clarified that no decision has been made on lowering the tipping fee for ash disposal. Commissioner Insko stated that there was good attendance at the EMS strategic planning session held last Sunday. Norman Gustaveson is chair of that committee. The outcome of this work will be the development of a master plan for EMS in Orange County. She noted that in the OWASA article written by Shirley Marshall, it was mentioned that "neither the appointing jurisdictions nor the authority boards understand clearly either the relation between them or the obligations delegated by the elected board and accepted by the appointed one ". She thinks that is true and would like for the Board to address this issue. The library committee has had one meeting and has scheduled another. They will focus first on the responsibility of each regional library before addressing other issues. Commissioner Gordon made reference to the Manager's memo and the item about the Haw Creek Reservoir. She feels that they need additional time to respond to the State's proposal to reclassify this reservoir. This will be an agenda item for the next meeting. Commissioner Halkiotis made reference to the New Hope Corridor and asked if County staff has looked at the issue of Wal -Mart locating in this corridor. He would like to be assured that the citizens are placed first. Commissioner Gordon suggested that the staff could look at it from the point of view of the New Hope Corridor Plan and the Thoroughfare Plan. X. COUNTY MANAGER'S REPORT - NONE XI. APPOINTMENTS DOMICILIARY HOME ADVISORY COMMITTEE Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approve the appointment of Louise Long to this advisory committee for an unexpired term ending 6/30/93. VOTE: UNANIMOUS HUMAN SERVICES ADVISORY COMMISSION Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to reappoint Martha Branscombe, Chris Gambill, Tarleton Davis, Mary Davison, Janice Schopler, and Barbara Warren to this commission for three year terms ending 3/1/95. VOTE: UNANIMOUS ORANGE COUNTY HISTORIC PRESERVATION COMMISSION Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to appoint Todd Dickinson to this Commission for a three year term ending 2/28/95. VOTE: UNANIMOUS HUMAN RELATIONS COMMISSION Motion was made by Chair Carey, seconded by Commissioner Halkiotis to reappoint Charlene Regester, Gwendolyn Jones and Dorothy Teer to this Commission for three year terms ending 11/30/94. VOTE: UNANIMOUS RECREATION AND PARKS ADVISORY COUNCIL Motion was made by Commissioner Halkiotis, seconded by Chair Carey to reappoint Marie Tate to this Council for a three year term ending 3/1/95. VOTE: UNANIMOUS XII. MINUTES Motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the minutes for the January 21, 1992 - Regular Meeting as presented. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION -NONE XIV. ADJOURNMENT With no further items for discussion, Chairman Moses Carey adjourned the meeting at 10:45 p.m. The next regular meeting will be held on Tuesday, February 18 at 7:30 p.m. in the OWASA Community Room, Jones Ferry Road, Carrboro, North Carolina. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk SUBJECT: I ORANGE COUNTY BOARD OF CO2•IMISSIONERS ACTION AGENDA ITE14 ABSTRACT Meeting Date: February 3, 1992- Tax Refund..Reauists DEPARTMENT: Assessor's Office ATTACHMENT(S): Individual Request Action Agenda Item No.4zr--A PUBLIC HEARING:. Yes X No INFORMATION CONTACT: Kermit Lloyd, Extention 2101 TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 958 -4501 Mebane - 227 -2031 Durham - 588 -7331 PURPOSE: To consider 10 request for property tax refunds. BACKGROUND: General Statutes 105 -381 (b) --• Action of Governing Body - Upon receiving a taxpayers written statement of defense and request for release or refund, the governing body of the Taxing Unit shall within 90 days after receipt of such a request determine W whether the taxpayer has a valid defense to the tax imposed or any part - thereof and shall either release or refund that portion of the amount that is determined to be in excess of the current liability or notify the taxpayer in writing that no release or refund will be made. RECOMMENDATION (S) : The manager's recommendation for each tax refund is stated on the individual request. I . 2 MAP # TRACT # ACCOUNT # BILL # RATE CODE McAdoo, Harold Bruce P.O. Box 111 Efland,.NC 27243 89000746 8966587 03 COMMENT: Taxpayer penalized $100 for failing to list motor vehicle in 1989. Letter under separate cover requesting a refund or release of the penalty. A review of tax records for past two years indicate the following: late listing in 1987 didn't list at all in '88. We assessed him for 1988 and 1989 late paying 1987 bill -pd 1- 22 -88. Late paying 1988 and 1989 bill - pd 8- 30 -91. REFERENCE: GS 105- 312(h1) ACTION REQUESTED: Refund /Release $100 motor vehicle penalty. RECOMMENDATION: Disapprove based on record. ORDER: X114, MAP # 1.27..16 TRACT # 100367 ACCOUNT # 423 BILL # 9125775 RATE CODE 15 [ ] Long, George H. 3707 New Sharon Ch. Rd. Hillsborough, NC 27278 COMMENT: Refund due to double wide being sold and moved from his land in April 1990. It was moved to Person County. Refund on mobile home value $23,240 plus homesite 4,000 - total value $27,240. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request for property tax overpayment for 1991. valuation $27,240 1991 GO 219.28 FH 11.99 231.27 total refund RECOMMENDATION: Approve ORDER: DATE: IJ MAP # TRACT # ACCOUNT # BILL # RATE CODE I Pulley, William Paul Jr. 34 Sedgewood Rd. Chapel Hill, NC 27514 17F..1 724009 124829 9134330 07 COMMENT: Listed a 1987 Mercedes in error, should have listed 1990 Lincoln. Owner has been bill for the Lincoln and bill has been paid. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund tax overpayment. Valuation 37,050 GO - 298.25 FD - 21.12 CH - 64.28 383.65 RECOMMENDATION: Approve ORDER: DATE: R MAP # 3.12C.C.4 TRACT # 302477 ACCOUNT # 12648 BILL # 9144105 RATE CODE 03 Wager, Philip F. & Carolyn 6307 Perry Rd. Mebane, NC 27302 f ] COMMENT: Mr. Wagner mistakenly didn't cross off '79 Nission truck valued @ $1,130 on his 1991 tax listing. He didn't own it Jan 1st. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund tax overpayment for taxes on year 1991. valuation $1,130 1991 Go 9.10 FB .34 9.44 Total refund RECOMMENDATION: Approve ORDER: DATE: Scott, Mildred McFarling 3411 Westover Rd. Durham, NC 27707 MAP # TRACT # ACCOUNT # BILL # RATE CODE 6 7.27.A.5B rc 743031 7160370 37715 22 COMMENT: Due to clerical error by tax office, tax value of 7.27.A.5B was not adjusted to reflect value change due to a zoning change from R -4 to R -2. REFERENCE: G.S. 105- 381(a)(1)a. A tax imposed through clerical error. ACTION REQUESTED: Request for property tax overpayment for 1991. valuation $110,400 1991 GO 888.72 CH 191.55 G2 685.86 $1,766.13 Total refund RECOMMENDATION: Approve •;r DATE: Sri MAP # 4.43B..28 TRACT # 429576 ACCOUNT # 162335 BILL # 9126019 RATE CODE 00 Lucke, Barbara MacDonald 3416 Mooney Ave Cincinnati, OH 45208 COMMENT: Requesting refund due to incorrectly listed MV '88 Honda - value $8,890. on her '91 form. Moved to Cincinnati, OH in July of 1990 and got tags there, therefore should not have listed MV in Orange County for 1991. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amount of $75.12. valuation $8,890. GO 71.56 FA 3.56 75.12 refund due RECOMMENDATION: Approve 1913-11"t . DATE: a MAP # TRACT # ACCOUNT # HILL # 126863 911043 RATE CODE 10 Arellano, Terry C. 4609 Dairyland Rd. Hillsborough, NC 27278 COMMENT: Request for refund for 1991 on 84 Mazd 4S value $3,170 listed in error traded for 1990 Plymouth which was listed also on acct. #126863. REFERENCE: G.S. 105-- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amt. of $27.11 valuation 3,170 1991' GO 25.52 FF 1.59 $27.11 RECOMMENDATION: Approve 5141-91"t . DATE: 9 MAP # 3.40.C.12 TRACT # 300290 ACCOUNT # 110439 BILL # 9144880 RATE CODE Warren, Elvaleen Clayton P.O. Box 175 Gym Rd. Ef land, NC 27243 COMMENT: Ms. Warren mistakenly didn't cross off an '87 Olds. 4S on her 1991 tax listing. She didn't own it January 1st. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund tax overpayment for tax year 1991. valuation $7,200 1991 GO 57.96 FB 2.16 $60.12 RECOMMENDATION: Approve ORDER: DATE: 10 MAP # 7.22..21 TRACT # 731451 ACCOUNT # 101648 BILL # 8828018 $73.75 8920525 RATE CODE 11 Hamlett, Willie & Christerlena W. 1806 Marious Ford Rd. Chapel Hill, NC 27516 COMMENT: Request refund on leased '87 Toyt Corolla M.V. for 1988 and 1989 listed on acct. #101648. Listed under World Omni leasing Co. for '88,89,90 and 91 on acct. #117161. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amt. of $133.38. 1988 8,550 1989 $6,360 Go 55.15 Go 45.16 FF 3.42 FF 3.18 CH 15.18 CH 11.29 $73.75 $59.63 RECOMMENDATION: Approve ORDER: I114V" MAP # TRACT # ACCOUNT # BILL # RATE CODE [ I Corbett, Jean P.O. Box 547 Carrboro, NC 27510 18931 9158664 04 COMMENT: Request for refund on 71 volkswagon value 620.00, 83 Honda value 3,870 and 68 mobile home value $508 with a total value of 4,998. Mistakenly listed twice on acct. #157809 and acct. #18931. REFERENCE: G.S. 105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amt. of $58.19 1991 GO 40.23 Pen 5.29 FC 4.00 CH 8.67 $58.19 RECOMMENDATION: Approve ORDER: DATE: 11 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1992 SUBJECT: Vacation and Sick Leave Revision to the Personnel Ordinance DEPARTMENT: Personnel ATTACHMENT(S): Draft Revision to Sections 5.1, 6.1, and 6.5 of the Vacation Leave and Sick Leave Sections of the Personnel Ordinance Action Agenda Item # Zr_R PUBLIC HEARING: Yes _X —No INFORMATION CONTACT: Personnel Department, Extension 2550 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967- 9251/968 -4501 PURPOSE: To revise the Vacation and Sick Leave sections of the Personnel Ordinance to provide that the Sheriff and Register of Deeds may elect on a voluntary basis to be covered by these policies and to extend the coverage of the Sick Leave provision permitting transfer of Sick Leave from certain other governmental units. BACKGROUND: Currently the Sheriff and the Register of Deeds, as elected officials, do not earn Vacation Leave or Sick Leave. According to the Institute of Government, the County may choose to voluntarily extend Vacation and Sick Leave benefits to elected officials. Attached is a draft revision to the Vacation Leave and Sick Leave sections of the Personnel Ordinance. This provides that the Sheriff and the Register of Deeds may voluntarily elect to be covered by these policies. Such an election would be made upon adoption of this policy revision or upon election to a term of office and be in effect for the term of office. For Sick Leave to be creditable for retirement purposes, it is necessary for such leave to be accrued on a monthly basis and for leave without pay to be used if available leave has been exhausted, according to the N. C. Local Government Employees' Retirement System. Thus, the attached draft revision provides for authorization by the Sheriff and Register of Deeds for reduction in salary through leave without pay if he or she elects to participate in the leave program and available leave is exhausted. 1 ZI An additional revision in Section 6.5 of the Sick Leave policy covering transfers of Sick Leave extends the coverage of the retroactivity provision. Currently Sick Leave transfer for current employees has been limited to transfers occurring July 1, 1985 or after. This revision covers any transfer whether before or after July 1, 1985 so long as it is from a covered agency, occurred within 12 months of the Orange Country permanent employment date and the Sick Leave balance involved is verified by the former employer. RECOMMENDATION: The Manager recommends the Board adopt the attached revision to the Personnel Ordinance effective January 1, 1992. Attachment 1 -22 -92 al aw REVISION TO SECTIONS 5.1, 6.1 AND 6.5 OF THE VACATION LEAVE AND SICK LEAVE SECTIONS OF THE PERSONNEL ORDINANCE* 5.0 VACATION LEAVE 5.1 General 5.1.1 The County provides Vacation Leave with pay for Permanent employees, both Full Time and Part Time (regularly, scheduled at least 20 hours each workweek). This includes an employee appointed to a permanent position serving a probationary period. 5.1.2 Temporary employees do not earn Vacation Leave. 5.1.3 Employees of the Sheriff's and Register of Deeds' departments are covered by the Vacation Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Vacation Leave policy. Such election may be made upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office. If the Sheriff or Register of Deeds elects to be covered and exhausts available Vacation Leave then his or her compensation is reduced by being placed on leave without pay for any additional Vacation leave period. This constitutes a voluntary reduction in compensation under GS152A- 92b(1). 6.0 SICK LEAVE 6.1 General 6.1.1 The County provides Sick Leave with pay for Permanent employees, both Full Time and Part Time (regularly, scheduled at *Changes shown in boldface least 20 hours each workweek). This includes an employee appointed to a permanent position serving a probationary period. 6.1.2 Temporary employees do not earn Sick Leave. 6.1.3 Employees of the Sheriff's and Register of Deeds' departments are covered by the Sick Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Sick Leave policy. Such election may be made upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office.. if the Sheriff or Register of Deeds elects to be covered and exhausts available Sick Leave then his or her compensation is reduced by being placed on leave without pay for any additional Sick leave period. This constitutes a voluntary reduction in compensation under GS152A- 92b(1). 6.5 Transferrinct__Sick Leave 6.5.1 A new Permanent employee may transfer earned, unused Sick Leave from another local government unit in North Carolina or from a North Carolina State agency if the transfer occurs within 12 months of employment with that unit or agency. 6.5.2 Any Sick Leave transfer requires proper verification of accumulated Sick Leave by the unit or agency which the employee is leaving. The employee is responsible for obtaining such verification. 6.5.3 For Permanent employees as of January 1, 1992 this transfer provision is retroactive to the effective date of any covered transfer. :abs- leay.doc 4L y 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action A e a Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3,1992 SUBJECT: MEMORANDUM OF UNDERSTANDING; STATE OF NC DMV ---------------------------------------------------------------------- DEPARTMENT: PURCHASING & CENTRAL SRVS. PUBLIC HEARING YES: NO:XX ATTACHMENT(S): INFORMATION CONTACT: PAM JONES EXT 2650 MEMORANDUM OF UNDERSTANDING Telephone Number - Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Mebane -227 -2031 Durham - 688 -7331 PURPOSE: To approve a memorandum of understanding between Orange County and the North Carolina Division of Motor Vehicles. BACKGROUND: Since 1986 the County has provided space for a satellite office of the Driver's License Bureau at the Carrboro Plaza (Plantation Plaza). In February, 1991 the Board approved a lease renewal through December 15, 1994. The State has once again requested that the Board approve the attached memorandum of understanding which reflects the terms of the agreement between the County and the State as it applies to the leased premises. With the exception of the dates, the content is identical to that which was approved by the Board in November, 1989. RECOMMENDATION: The Manager recommends approval of the memorandum of understanding; and authorization for the Chair to sign on behalf of the Board. • State of North Carolina Division of Motor Vehicles THOMAS J. HARRELSON 1100 New Bern Avenue SECRETARY OF TRANSPORTATION Raleigh 27697 -0001 January 24, 1992 Ms. Pam Jones Orange County Board of Commissioners 106 East Margaret Lane Hillsborough, North Carolina 27278 Re: Assignment of Space for Driver License Office, Carrboro, North Carolina Dear Ms. Jones: z • ROBERT F. HODGES COMMISSIONER OF MOTOR VEHICLES This letter represents the memorandum of an understanding between the Orange County and the Division of Motor Vehicles concerning space for a Driver License Office in Carrboro, North Carolina, subject to the following conditions: (1) Orange County, subject to all of the terms and conditions of the lease between Orange County and the owner of Carrboro Plaza, agrees to provide unit number thirteen (13) of the Plantation Plaza Shopping Center located at the intersection of North Carolina Highway 54 By -Pass and North Carolina Highway 54 Business in Carrboro as space for a Driver License Office with the following services: (a) Heating facilities, air - conditioning facilities, electrical facilities, adequate lighting fixtures and sockets, ventilation, hot and cold water facilities and adequate toilet facilities (b) General maintenance including plumbing repairs, electrical repairs, etc. (c) Adequate parking for driver license clients and employees (d) Water and sewer (2) The Division of Motor Vehicles agrees to pay the cost of utilities including heat, air - conditioning, telephone, lights and water. 0 • (3) The Division of Motor janitorial services and mentioned space. 5 Vehicles agrees to provide trash removal for the above (4) It is agreed between the parties hereto that upon expiration or termination of this assignment, the Division of Motor Vehicles may remove all equipment and improvements placed upon the premises at its expense, provided the same can be removed without material damage to the premises. This agreement is for a period of one (1) year beginning December 15, 1991 and terminating on December 15, 1992. This agreement may be extended upon mutual consent by all parties involved. Acceptance and understanding of these conditions are evidenced by the signature appearing below. We trust this will be agreeable with your office. If there are any questions, please contact this office. • �� MOTOR VEHICLES CHAIRMAN ORANGE COUNTY BOARD OF COMMISSIONERS s A O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February _3, 1992 1 Agenda Abstract Item # D SUBJECT: ADVERTISEMENT - FEBRUARY 24, 1992 PUBLIC HEARING DEPARTMENT: Planning PUBLIC HEARING: Yes_X —No ATTACHMENT(S): Proposed Legal Notice Proposed Public Hearing Items INFORMATION CONTACT: Planning Director X2592 PHONE NUMBERS: Hillsborough 732 -8181 Mebane 227 -2031 Durham 688 -7331 Chapel Hill 967 -92.51 PURPOSE: To consider the legal notice and items for discussion at the quarterly public hearing scheduled for February 24, 1992. BACKGROUND: The next regular quarterly public hearing is scheduled for February 24, 1992. The Board of Commissioners reviews proposals to be considered at public hearing for consistency with general County policy and presentation format. Items to be considered at the February 24, 1992 public hearing include the following: 1. Proposed Voluntary Farmland Preservation Ordinance 2. Proposed Amendments to Minimum Housing Code 3. Zoning Atlas Amendment a. Z -1 -92 Lawton Cabinet Company Approval of the notice will permit advertisement on February 12 and 19, 1992 as required the N.C. General Statutes. The rezoning application will require notification of individual property owners. The notice must be mailed on or before February 14, 1992. The Agricultural Districts Advisory Board considered the proposed Voluntary Farmland Preservation Ordinance at its January 23, 1992 meeting and recommended that it be presented at the February 24, 1992 public hearing for citizen 2 comment. The proposed amendment to the Zoning Atlas is to correct an error made in applying an Existing Commercial (EC -5) district boundary when the property was initially zoned in 1981. Under the proposed amendments to the Minimum Housing Code, all residential buildings, including owner - occupied dwellings, would be subject to the ordinance provisions. Currently, only renter - occupied dwellings are affected. Enforcement of the code provisions would be the responsibility of the Code Enforcement Supervisor in the Planning and Inspections Department or his /her designee.. Currently, the code provisions are enforced by the Housing and Community Development Department. RECOMMMATION: The Administration recommends approval of the Notice of Public Hearing for February 24, 1992. �,V .cal•; `_��.= - `/'tF,.-` _ _._ �.rr yr -. ..wN ». __ . -.. ..v - _ _ ... .. ... ,- - r . _. .. .. -_ 7_.. •�w.wCt. • ww• .1s'1�.v.c- aYW�M.��Y.Ra�' _ #�Yri.e'.�Cw�jJ •�T -• - ORANGE COUNTY PLANNING DEPARTMENT ,�. NT 3 306F REVERE ROAD `:'... HILLSBOROUGH, NORTH CAROLINA 27278 NOTICE OF PUBLIC HEARING ON A PROPOSED VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE, PROPOSED AMENDMENTS TO THE ORANGE COUNTY MINIMUM HOUSING CODE, AND A PROPOSED ZONING ATLAS AMENDMENT Pursuant to the requirements of the General Statutes of North Carolina, Chapter 153A, Article 18, Part 1, Section 323, and Part 3, Section 343; Chapter 160A, Article 19, Part 6, and Part 1, Section 364; and Article 20, Sections 20.5 and 20.6, of the Orange County Zoning Ordinance, notice is hereby given that a public hearing will be held in the Superior Courtroom of the Orange County Courthouse (New), 106 East Margaret Lane, Hillsborough, North Carolina, on Monday, February 24, 1992, at 7 :30 p.m. for the purpose of giving all interested citizens an opportunity to speak for or against the following items: PROPOSED VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE The proposed ordinance would establish an Agricultural Districts Advisory Board comprised initially of seven (7) members which would have the following powers and duties: - Review and comment on applications for qualifying farmland certification and designation of voluntary agricultural districts; - Hold joint public hearings with the Board of Commissioners on public projects likely to have an impact on agricultural operations within Orange County; and - Study additional methods of farmland preservation and make recommendations to the Board of Commissioners. As voluntary agricultural districts are created, up to eight (8) additional members may be appointed. Such members must be landowners in a voluntary agricultural district. Farms which are part of a designated voluntary agricultural district will be identified as such in the Orange County Land Records System, and a notice will be included to alert persons using the system of all parcels that are within one -hale mile of such district(s). In addition, landowners belonging to voluntary agricultural districts shall not be assessed for or required to connect to Orange County water and /or sewer systems. PROPOSED AMENDMENTS TO MINIMUM HOUSING CODE The proposed amendments to the Minimum Housing Code include the following major changes: - All residential buildings, including owner - occupied dwellings, would be subject to the ordinance provisions. Currently, only renter - occupied dwellings are affected. - Enforcement of the code provisions would be the responsibility of the Code Enforcement Supervisor in the Planning and Inspections Department or his /her designee. Currently, the code provisions are enforced by the Housing and Community Development Department. - The Orange County Zoning Board of Adjustment would serve as a Housing Appeals Board to hear appeals by an owner or other party from any order of the Code Enforcement Supervisor. PROPOSED ZONING ATLAS AMENDMENT The proposed Zoning Atlas amendment to be considered is as follows: 1. Z -1 -92 Lawton Cabinet Company The property in question is located on the south side of Old Greensboro Road (SR 1005) west of Ivy Road (SR 1947). The property contains 4.08 acres and is specifically described as Lot 23 of Tax Map 37 in Bingham Township. The current and proposed zoning designation of the property is Existing Commercial (EC -5) and Rural Buffer (RB). The purpose of the request is to correct an error made in designating the boundary of the EC -5 zoning district at the time the property was zoned in September, 1981. The area of the property zoned EC -5 is 1.51 acres. All interested citizens are invited to attend this hearing and be heard. Public comment will be received during the public hearing. Following the close of the public hearing, only evidence received in writing by the date of the Planning Board meeting following the public hearing will be considered by the Board of Commissioners for decision. Changes may be made in the advertised proposals which reflect debate, objections and discussion at the hearing. Questions regarding the proposals may be directed to the Orange County Planning Department located in the Planning & Agricultural Center, 306F Revere Road, Hillsborough, North Carolina. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. You may also call 732 -8181 (Hillsborough), 688 -7331 (Durham) or 967 -9251 (Chapel Hill- Carrboro). Please ask for Extension 2585 or 2575. You will be directed to a staff member who will answer your questions. Marvin Collins, Planning Director PUBLISH: February 12, 1992 February 19, 1992 5 PROPOSED ORANGE COUNTY VOLUNTARY FARMLAND PRESERVATION PROGRAM ORDINANCE Section I - ENACTMENT Pursuant to the authority conferred by the Farmland Preservation Enabling Act, Article 61 of Chapter 106 of the North Carolina General Statutes, G.S. Section 106 -735 et seq., and for the purpose of promoting the health, safety, morals, and general welfare of the county, the Board of Commissioners of Orange County, North Carolina, hereby adopts this ordinance, which shall be known as the Voluntary Farmland Preservation Program Ordinance of Orange County, North Carolina. Section II - PURPOSE The purpose of this ordinance is to encourage the voluntary preservation and protection of farmland from non -farm development, recognizing the importance of agriculture to the economic and cultural life of the county. Section III - DEFINITIONS For the purposes of this ordinance, the following terms shall have the following definitions: Board: Orange County Agricultural Districts Advisory Board Chairman: Chairman of the Orange County Agricultural Districts Advisory Board District: Voluntary Agricultural District Section IV - AGRICULTURAL DISTRICTS ADVISORY BOARD A. CREATION An Orange County Agricultural Districts Advisory Board, consisting of seven (7) initial members appointed by the Board of County Commissioners, is hereby established. Additional appointments may be made to satisfy the requirements of Section IV.B.l.b.of this ordinance, provided, however, the maximum number of members shall not exceed fifteen (15). B. MEMBERSHIP 1. Re uirements a. Each board member shall be a resident of Orange County. b. Each District existing pursuant to this ordinance shall be represented on the Board by a person owning farmland in the District. 6 C. Four (4) of the seven (7) initial members shall be actively engaged in farming. d. To the extent possible, each township in Orange County shall be represented by a person engaged in farming and owning farmland in the township. e. In making appointments to the Board, the Orange County Board of Commissioners shall consider the recommendations of persons owning farmland in the Districts. f. Two (2) of the three (3) non -farm members of the Board shall be "municipal representatives," while the other shall be a member of the "development community." 2. Tenure Each member shall serve a term of four (4) years, except that the initial Board is to consist of three (3) appointees for terms of two (2) years, three (3) appointees for terms of. three (3) years, and three (3) appointees for terms of four (4) years. Thereafter, all appointments are to be for terms of four (4) years, with reappointments permitted. 3. Vacancies Any vacancy on the Board is to be filled for the remainder of the unexpired term. The member filling the vacancy shall come when possible from the same District, township, municipal or development community seat as the member whose vacant seat he /she is filling. C. PROCEDURE The Board shall develop procedures for the conduct of its meetings, which procedures shall be consistent with Robert's Rules of Order. D. DUTIES The Board shall have the authority to: 1. Review and approve the form of the agreement to sustain agriculture required in Section V of this ordinance; 2. Review and comment on applications for qualifying farmland certification and voluntary agricultural districts, and make recommendations concerning the establishment and modification of agricultural districts; 3. Review and make recommendations concerning proposed amendments to this ordinance; 4. Hold public hearings pursuant to Section VII of this ordinance; 7 5. Hold joint public hearings with the Orange County Board of Commissioners on public projects likely to have an impact on agricultural operations within Orange County; 6. Advise the Board of County Commissioners on projects, programs or issues affecting the agricultural economy or activities within the county and that will affect agricultural districts; 7. Study additional methods of farmland preservation and make recommendations to the Orange County Board of Commissioners; and 8. Perform other related tasks or duties assigned by the Orange County Board of County Commissioners. Section V - APPLICATION AND CERTIFICATION OF QUALIFYING FARMLAND AND VOLUNTARY AGRICULTURAL DISTRICTS A. Voluntary agricultural districts are hereby established in Orange County. B. PURPOSE The purpose of voluntary agricultural districts is to increase identity and pride in the agricultural community and its way of life, and to increase protection from nuisance suits and other negative impacts on properly- managed farms. C. REQUIREMENTS FOR INCLUSION IN A VOLUNTARY AGRICULTURAL DISTRICT 1. An agricultural district shall initially consist of: a. At least 155 contiguous acres of certified qualifying farmland; or b. At least two or more certified qualifying farms, contiguous to each other, which will create a district of not less than 155 acres. 2. The owners of the qualifying farmland must execute an agreement with Orange County to sustain agriculture in the District. 3. Qualifying farmland may be added to existing districts upon execution by the owner of an agreement to sustain agriculture. 4. In the event that one or more participants in the District withdraw and the acreage in the District becomes less than the minimum acreage required or results in the remaining land being non - contiguous, a voluntary agricultural district will continue to exist so long as there is one qualifying farm. D. M CERTIFICATION AS QUALIFYING FARMLAND 1. To secure certification as qualifying farmland, a farm must: a. Be participating in the farm present use -value taxation program established by N.C. Gen. Stat. Section 105 -277.2 through 105 -277.7 or is otherwise determined by the County to meet all the qualifications of this program set forth in N.C. Gen. Stat. Section 105 - 277.3. b. Be certified by the Soil Conservation Service of the United States Department of Agriculture as being a farm on which at least two- thirds of the land is composed of soils that: (1) Are best suited for providing food, seed, fiber, forage, timber, and oil seed crops; (2) Have good soil qualities; (3) Are favorable for all major crops common to Orange County; (4) Have a favorable growing season; and (5) Receive the available moisture needed to produce high yields for an average of eight (8) out of ten (10) years; OR be one on which at least two - thirds been actively used in agricultural, ho forestry operations as defined in N.C. 105 -277.2 (1,2 & 3) during each of the years, measured from the date on which must be.made as to whether the land in qualifies. of the land has rticultural or Gen. Stat. Section five (5) previous the determination question C. Be managed, if highly erodible land exists on the farm, in accordance with the Soil Conservation Service defined erosion - control practices. d. Be the subject of a conservation agreement, as defined in N.C. Gen. Stat. Section 121 -35, between the Orange County and the owner of such land that prohibits non -farm use or development of such land for a period of at least ten (10) years, except for the creation of not more than three (3) lots that meet applicable Orange County zoning and subdivision regulations. B. APPLICATION AND CERTIFICATION PROCEDURES 1. Applications for qualifying farmland certification and for voluntary agricultural district certification shall be made to W the Orange County Planning Department on forms provided by that department. 2. The Planning Department shall review each application for completeness. When complete, the application shall be forwarded to: a. The Orange County Tax Supervisor's Office; and b. The local office of the Soil Conservation Service of the United States Department of Agriculture. The above offices shall evaluate the application for compliance with the requirements of Section V.D.2. above, complete and return their copies to the Chairman within 30 days of receipt. 3. Within 60 days of receipt from the Orange County Tax Supervisor and Soil Conservation offices, the Board will meet and render a decision regarding the application. The Chairman will notify the applicant by mail of the Board's decision whether the real property for which certification is sought satisfies the criteria established in Section V and if the land has been certified as qualifying farmland, and also as a voluntary agricultural district, if application was so sought. 4. Certification of qualifying farmland shall become effective upon recordation of a Declaration of Qualifying Farmland, executed by the landowner and the County and recorded in the Orange County Registry. 5. The Chairman will notify the Orange County Tax Supervisor of any voluntary agricultural districts established. C. The location of voluntary agricultural districts will be marked on the County Tax maps. D. The County may take such action as it deems appropriate through the Agricultural Districts Advisory Board or other body or individual to encourage the formation of voluntary agricultural districts and to further their purposes and objectives, including at a minimum a public information program to reasonably inform landowners of the farmland preservation program. Section VI - REVOCATION OF CONSERVATION AGREEMENT By written notice to the board, a landowner of qualifying farmland may revoke the conservation agreement formulated pursuant to Section V of this ordinance. Such revocation shall result in loss of qualifying status, and consequently, loss of eligibility to participate in a voluntary agricultural district and benefits thereof. Section VII - PUBLIC HEARINGS A. PURPOSE 3.0 No state or.local public agency or governmental unit may formally initiate any action to condemn any interest in qualifying farmland within a voluntary agricultural district until such agency or unit has requested the Orange County Agricultural Districts Advisory Board to hold a public hearing on the proposed condemnation. B. PROCEDURE 1. upon receiving a request, the Agricultural Districts Advisory Board shall publish notice describing the proposed action in a newspaper having general circulation in the area within seven (7) days of the request, and will in the same notice notify the public of a public hearing on the proposed condemnation, to be held within 30 days of receipt of the request. 2. The Board will, in making its findings and recommendations following the public hearing, consider such factors as: a. Whether the need for the project has been satisfactorily established by the agency or unit of government involved, including a review of any fiscal impact analysis conducted by the agency involved; and b. Alternatives to the proposed action that have less impact and are less disruptive to the agricultural activities and farm land base of the voluntary agricultural district within which the proposed action is to take place. 3. The Board will consult with the Orange County Cooperative Extension Service, the local U.S.D.A. Soil Conservation Service office, and the Orange County Planning Department, and may consult with any other individuals, agencies or organizations, public or private, necessary to the Board's review of the proposed action. 4. Within 30 days after-the request for public hearing, the Board will make a report to the decision- making body of the proposed condemnor, which,report shall contain the Board's findings and recommendations regarding the proposed action. 5. Pursuant to N.C. Gen. Stat. Section 106 -740, the proposed condemnor shall not formally initiate a condemnation action while the proposed condemnation is properly before the advisory board within these time limitations. 11 Section VIII - RECORD NOTICE OF PROXIMITY TO FARMLANDS A. PURPOSE The purpose of this section is to help prevent potential conflicts from occurring between qualifying farms and non -farm landowners regarding acceptable and responsible farming operations and practices, and to minimize the incidence of nuisance suits against owners of qualifying farmland. B. PROCEDURE _Upon recordation of a Declaration of Qualifying Farmland and designation of real property as a voluntary agricultural district, the Orange County Land Records System shall be changed to include a notice reasonably calculated to alert a person researching the title of a particular tract that such tract is located within one - half mile of a voluntary agricultural district. C. In no event shall the County or any of its officers, employees, or agents be held liable in damages for any misfeasance, malfeasance, of nonfeasance occurring in good faith in connection with the duties or obligations imposed by any ordinance adopted under subsection B above. D. In no event shall any cause of action arise out of the failure of a person researching the title of a particular tract to report to any person the proximity of the tract to a qualifying farm or voluntary agricultural district as defined in this ordinance. Section IX - WAIVER OF WATER AND SEWER ASSESSMENTS A. Landowner(s) belonging to voluntary agricultural districts shall not be assessed for, or required to connect to Orange County water and /or sewer systems. B. Water and sewer assessments will be held in abeyance, without interest, for farms, whether inside or outside of a voluntary agricultural district until improvements on such property are connected to the water or sewer system for which the assessment was made. C. When the period of abeyance ends, the assessment is payable in accordance with the terms set out in the assessment resolution. D. Statutes of limitations are suspended during the time that any assessment is held in abeyance without interest. E. Assessment procedures followed under Article 9 of Chapter 153A shall conform to the terms of this ordinance with respect to qualifying farms that entered into conservation agreements while such ordinance was in effect. F. Nothing in this section is intended to diminish the authority 12 u of the County to hold assessments in abeyance under N.C. Gen. Stat. Section 153A -201. Section S - LAND -USE INCENTIVES TO VOLUNTARY AGRICULTURAL DISTRICT FORMATION A. PURPOSE The purpose of this section is to help meet the needs of agriculture as an industry in Orange County and prevent conflicts between voluntary agricultural district participants and non -farm landowners in proximity to districts. B. PROCEDURE 1. Land -use planning decisions and ordinances affecting parcels of land adjacent to any district shall take into account the existence of such district and the purpose of this ordinance. 2. Orange County shall not enact ordinances applicable within an agricultural district in a manner which unreasonably restricts or regulates farm structures or forestry farming practices unless such restrictions or regulations bear a direct relationship to the public health and safety. 3. The County shall not spend monies to convert land to non -farm uses in voluntary agricultural districts. Section %I - NORTH CAROLINA AGENCY NOTIFICATION A. The Board may consult with the North Carolina Department of Agriculture, the North Carolina Division of Soil and Water, and any other entity the Board deems necessary to the proper conduct of its business. B. A copy of this ordinance shall be recorded with the North Carolina Commissioner of Agriculture's Office after adoption. At least once a year, the County shall submit a written report to the Commissioner of Agriculture including the status, progress, and activities of the County's farmland preservation program, which report may include voluntary agricultural districting information regarding: 1. Number of landowners involved in the program; 2. Number of acres for which qualifying farmland certification has been applied for; 3. Number of acres certified as qualifying farmland; 4. Number of acres denied certification as qualifying farmland; and 5. Number of districts in Orange County. 1.3 C. Copies of-the reports cited in Section XI.B. above may be sent to the Orange County Board of Commissioners and any other entities the Board deems appropriate. Section %II - PURCHASE OF AGRICULTURAL CONSERVATION EASEMENTS As provided in N.C. Gen. Stat. Section 106 -744, Orange County may, with the voluntary consent of landowners, acquire by purchase agricultural conservation easements over qualifying farmland as defined in Section V.D. of this ordinance and located within a voluntary agricultural district as defined in Section V.C. of this ordinance. 1.4 ARTICLE 61. Preservation of Farmland. 106 -735. Short title and purpose. (a) This article shall be known as "The Farmland Preservation Enabling Act." (b) The purpose of this Article is to authorize counties to under- take a series of programs to encourage the preservation of farmland as defined herein. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) 106 -736. Farmland preservation programs autho- rized. A county may by ordinance establish a farmland preservation program under this Article. The ordinance may authorize qualify- ing farms, as defined in G.S. 106 -737, to take advantage of one or more of the benefits authorized by the remaining sections of this Article. (1985 (Reg. Sess., 1986), C. 1025, s. 1.) § 106 -737. Qualifying farmland. In order for farmland to qualify under this Article, it must be real property that: (1) Is participating in the farm present- use -value taxation pro- gram established by G.S. 105 -277.2 through 105-277.7 or is otherwise determined by the county to meet all the qualifi- cations of this program set forth in G.S. 105 - 277.3: (2) Is certified by the Soil Conservation Service of the United States Department of Agriculture as being a farm on which at least two- thirds of the land is composed of soils that G) are best suited for providing food, seed, fiber, for- age, timber, and oil seed crops, (ii) have good soil qualities, (iii) are favorable for all mayor crops common to the county where the land is located, (iv) have a favorable growing season, and (v) receive the available moisture needed to produce high yields'an average of eight out of 10 years; or on which at least two - thirds of the land has been actively used in agricultural, horticultural or forestry operations as defined in G.S. 105 - 277.2(1), (2), and (3) during each of the five previous years, measured from the date on which the determination must be made as to whether the land in question qualifies; (3) Is managed in accordance with the Soil Conservation Ser- vice defined erosion control practices that are addressed to highly erodable land; and (4) Is the subject of a conservation agreement, as defined in G.S. 121 -35, between the county and the owner of such land that prohibits nonfarm use or development of such land for a period of at least 10 years, except for the creation of not more than three lots that meet applicable county zoning and subdivision regulations. (1985 (Reg. Sess., 1986), c. 1025. s. 1.) § 106 - 737.1. Revocation of conservation agree- ment. By written notice to the county, the landowner may revoke this conservation agreement, Such revocation shall result in loss of qualifying farm status. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) 1.5 § 106 -738. Voluntary agricultural districts. (a) An ordinance adopted under this Article shall provide: (1) For the establishment of voluntary agricultural districts consisting initially of at least the number of contiguous acres of qualifying farmland or the number of qualifying farms deemed appropriate by the board of county commis- sioners; (2) For the formation of such districts upon the execution by the owners of the requisite acreage of an agreement to sustain agriculture in the district; (3) That the form of this agreement must be reviewed and ap- proved by an aericultural advisory board established un- der G.S. 106 -739 or some other county board or official; (4) That each such district have a representative on the agri- cultural advisory board established under G.S. 106 -739. (b) The purpose of such agricultural districts shall be to increase identity and pride in the agricultural community and its way of life and to increase protection from nuisance suits and other negative impacts on properly managed farms. The county may take such action as it deems appropriate to encourage the formation of such districts and to further their purposes and objectives. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) § 106 -739. Agricultural advisory board. An ordinance adopted under this Article shall provide for the establishment of an agricultural advisory board, organized and ap- pointed as the county shall deem appropriate. The county may con- fer upon this advisory board authority to: (1) Review and make recommendations concerning the estab- lishment and modification of agricultural districts; (2) Review and make recommendations concerning any ordi- nance or amendment adopted or proposed for adoption un- der this Article; (3) Hold public hearings on public projects likely to have an impact on agricultural operations, particularly if such projects involve condemnation of all or part of any qualify- ing farm; (4) Advise the board of county commissioners on projects, pro- grams, or issues affecting the agricultural economy or way of life v-ithin the county; (5) Perform other related tasks or duties assigned by the board of county commissioners. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) § 106 -740. Public hearings on condemnation of farmland. An ordinance adopted under this Article may provide that no State or local public agency or governmental unit may formally initiate any action to condemn any interest in qualifying farmland within a voluntary agricultural district until such agency has re- quested the local agricultural advisory board established under G.S. 106 -739 to hold a public hearing on the proposed condemna- tion. (1) Follow -ing a public hearing held pursuant to this section, the board shall prepare and submit vsxitten findings and a ' recommendation to the decision- making body of the agency proposing acquisition. (2) The board designated to hold the hearing shall have 30 days after receiving a request under this section to hold the public hearing and submit its findings and recommen- dations to the agency. 16 (3) The agency may not formally initiate a condemnation ac- tion while the proposed condemnation is properly before the advisory board within these time limitations. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) § 106 -741. Record notice of proximity to farm- lands. (a) Any county that has a computerized land records system may require that such records include some form of notice reasonably calculated to alert a person researching the title of a particular tract that such tract is located within one -half mile of a poultry, swine. or dairy qualifying farm or within 600 feet of any other qualifying farm or witLn one -half mile of a voluntary agricultural district. (b) In no event shall the county or any of its officers, employees, or agents be held liable in damages for any misfeasance, malfea- sance, or nonfeasance occurring in good faith in connection with the duties or obligations imposed by any ordinance adopted under sub- section (a). (c) In no event shall any cause, of action arise out of the failure of a person researching the title of a particular tract to report to any person the proximity of the tract to a qualifying farm or voluntary agricultural district as defined in this Article. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) § 106 -742. Waiver of water and sewer assessments. (a) A county may provide by ordinance that its water and sewer assessments be held in abeyance, with or without interest, for farms, whether inside or outside of a voluntary agricultural dis- trict, until improvements on such property are connected to the water or sewer system for which the assessment was made. (b) The ordinance may provide that, when the period of abeyance ends, the assessment is payable in accordance with the terms set out in the assessment resolution. (c) Statutes of limitations are suspended during the time that anv assessment is held in abeyance without interest. (d) If an ordinance is adopted under this section, then the assess- ment procedures followed under Article 9 of Chapter 153A shall conform to the terms of this ordinance with respect to qualifying farms that entered into conservation agreements while such ordi- nance was in effect. (e) Nothing in this section is intended to diminish the authority of counties to hold assessments in abeyance under G.S. 153A -201. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) § 106 -743. County ordinances. A county adopting an ordinance under this Article may consult with the North Carolina Commissioner of Agriculture or his staff before adoption, and shall record the ordinance with the Commis- sioner's office after adoption. Thereafter, the county shall submit to the Commissioner at least once, a year, a written report including the status, progress and activities of the county's farmland preser- vation program under this Article. (1985 (Reg. Sess., 1986), c. 1025, s. 1.) 17 106 -744. Purchase of agricultural conservation easements. (a) A county may, with the voluntary consent of landowners, acquire by purchase agricultural conservation easements over qual- ifying farmland as defined by G.S. 106 -737 located within E volun- tary agricultural district as defined by G.S. 106 -738. (b) For purposes of this section, "agricultural conservation ease- ment" means a negative easement in gross restricting residential, commercial, and industrial development of land for the purpose of maintaining its agricultural production capability. Such easement: (1) May permit the creation of not more than three lots that -meet applicable county zoning and subdivision regula- tions; an - . - -- - -- — -- (2) Shall be perpetual in duration,' provided that, at least 20 -years after the -purchase of an easement; �a - county may agree to reconvey the easement to the owner of the land for consideration, if the landowner can demonstrate to the sat - isfaction of the county that commercial agriculture is no longer practicable on the land in question. (c) There is established a "North Carolina Farmland Preserva- tion Trust Fund" to be administered by the Commissioner of Agri- culture. The Trust Fund shall consist of all monies received for the purpose of purchasing agricultural conservation easements or transferred from counties or private sources. The Trust Fund shall be invested as provided in G.S. 147 -69.2 and G.S. 147 -69.3. The Commissioner shall use Trust Fund monies for the purchase of agricultural conservation easements, including transaction costs, and shall distribute Trust Fund monies to counties and private nonprofit conservation organizations for such purchases, including transaction costs. The Commissioner of Agriculture shall adopt_ rules and regulations governing the use, distribution, investment, and management of Trust Fund monies. (d) This section shall appiy to agricultural conservation ease- ments falling within its terms. This section shall not be construed to make unenforceable any restriction, easement, covenant, or con- dition that does not comply with the requirements of this section. This section shall not be construed to invalidate any farmland preservation program. This section shall not be construed to diminish the powers of any oublic entity, agency, or instrumentality to acquire by purchase, g ift, devise, inheritance. eminent domain, or otherwise and to use property of any kind for public purposes. This section shall not be construed to authorize any public entity, agency, or instrumentality to acquire by eminent domain an agri- cultural conservation easement. (1991, c. 734, s. 1.) Editor's Note. — Session Laws 1991, c. 734, s. 2, makes this section effective. August 1, 1991. § § 106 -745 to 106 -749: Reserved for future codification pur- poses. W:3 PROPOS D'MININUM SOUSING CODE RECOMMENDATIONS - 1992 I. Revise Article 1 - Finding; Purpose which outlines the purposes of the Minimum Housing Code Ordinance to include all housing dwellings.'Presently, the ordinance applies only to renter occupied dwellings. PRESENT FORM: Article 1. Finding; Pur ose. Pursuant to G.S. 153A -121, 153A -350 et seq. (Article 18, Part 4 entitled Building Inspection_), and 160A -441 et seq. (Article 19, Part 6 entitled Minimum Housing Standards) , it is hereby declared that there exist in the County dwellings which are unfit for human habitation due to dilapidation, defects increasing the hazards of fire, accidents or other calamities, lack of ventilation, light or sanitary facilities, or due to other conditions rendering the dwellings unsafe or unsanitary, or dangerous or detrimental to the health, safety, morals, or otherwise inimical to the welfare of the residents of the County, and that these conditions are more likely to be found in renter - occupied housing. In order to protect the health, safety, and welfare of the residents of the County, it is the purpose of this ordinance to establish minimum housing standards for the initial and continued occupancy of all renter - occupied dwellings. This ordinance presently applies only to renter - occupied dwellings order to conserve the enforcement resources of the County and to provide for greater efficiency in the operation of the inspection scheme hereinafter created. REVISION: Revise second paragraph to read: In order to protect the health, safety and welfare of the residents of the County, it is the purpose of this ordinance to establish minimum housing standards for the initial and continued occupancy of all buildings in the County used for human habitation as expressly authorized in G.S. 160 -1$5. II. Revise Article 5: Minimum Standards for Basic Plumbing; Section 1 to include the correct approving agencies. 5.1 Every dwelling unit shall be supplied with potable water and have 24 -hour a day access to a privy or commode connected to a public sewer or other sewage disposal system approved by the Orange County Department of Health, the North Carolina Department of Natural Resources and Community Development, or 1 1� the North Carolina Department of Human Resources. This is not to be construed as requiring water to be piped into the dwelling unit. REVISION: 5.1 Every dwelling unit shall be supplied with potable water and have 24 --hour a day access to a privy or commode connected to a public sewer or other sewage disposal system approved by the Orange County Department of Health or the North Carolina Department of Environment, Health, and Natural Resources: Division of Environmental Management. This is not to be construed as requiring water to be piped into the dwelling unit. III. Revise Article 8. Minimum Standards for Lighting and Ventilation; Section 1 to correct provisions which are incompatible with state housing standards. PRESENT FORM: 8.1 Every dwelling unit shall be provided with natural light and ventilation by one or more windows opening to. the outdoors, as follows: (a) In dwelling units containing fewer than five (5) habitable rooms exclusive of kitchens, bathrooms, and water closets, a window or windows shall be provided in all habitable rooms. (b) In dwelling units containing five (5) or more habitable rooms exclusive of kitchens, bathrooms and water closets, a window or windows shall be provided in at least four (4) habitable rooms. REVISION: 8.1 Every habitable room used for sleeping purposes in all dwelling units shall have at least one window or skylight facing directly outdoors, unless served by other approved ventilation. IV. Add a section to Article 9. Minimum Standards for S ace Use and Location to include a requirement that smoke detectors be required in all dwellings. NEW SECTIbN: 9.4 Every dwelling unit shall contain an electrically operated or battery powered smoke detector within 10 feet of each sleeping area to warn occupants of the presence of fire 2 20 conditions: Detectors shall have either a visible light to indicate operability or an audible trouble sign. Audible trouble signals shall be designed to operate at least every minute for seven consecutive days. The alarm signaling device shall emit not less than 85 decibels at 10 feet. Detectors shall be located on or near the ceiling and installed in accordance with the manufacturer's instructions. V. Revise Article 13. Powers and Duties of the Public Officer to designate the Orange County Code Enforcement Supervisor and /or his /her agents as the Public Officer authorized to enforce the provision of this ordinance. PRESENT FORM: Article 13. Powers and Duties of the Public Officer. The County Manager shall designate a Public Officer to enforce the provisions of this ordinance and to exercise the duties and powers herein prescribed. The Public Officer is authorized to exercise such powers as may be necessary or convenient to carry out and effectuate the purposes and provisions of this ordinance, including the following powers in addition to others herein granted: Article 13. Powers and Duties of the Public Officer. The Code Enforcement Supervisor in the Planning and Inspections Department or his /her designee is hereby designated the Public Officer to enforce the provisions of this ordinance and to exercise the duties and powers herein prescribed. The Public Officer is authorized to exercise such powers as may be necessary or convenient to carry out and effectuate the purposes and provisions of this ordinance, including the following powers in addition to others herein granted: VI. Add a preamble to Section 16. Appeals from Orders of Public Officer to establish an Housing Appeals Board. E �4 A#* (I CGR F1 A Housing Appeals Board is hereby created to which appeals may be taken by an Owner or other party in interest from any decision or order of the Public Officer. The zoning Board of Adjustment of the County of Orange will serve as said Housing Appeals Board and will hear and determine such appeals as authorized by G.S. 160- 187(a). VII. Amend Article 18: Violations; Remedies and Penalty; Section 18.1 to define penalties for owner non - compliance. 3 T 2 1. 18.1 The owner of any dwelling or dwelling unit who fails to comply with an order issued by the Public Officer pursuant to Section 15.2 of this ordinance from which no appeal has been take, or fails to comply with an order of the Board of Adjustment following an appeal, shall be guilty of a misdemeanor. Each day that any such failure to comply with such order continues shall constitute a separate and distinct offense. REVISION: Replace this section to allow language establishing a fine for failure to comply with an order of the Public Officer. When the Public Officer finds that a building is unfit for human habitation or dangerous within the meaning of Section 15.2 and has notified the owner to such effect and the time limit set by the Public Officer for the correction of defects or vacating same has expired, no person shall receive rentals, offer for rent, or occupy such building unit as a human habitation, and each day such building unit as a human habitation, and each day such offense continues shall be deemed a separate offense. Any person violating these provisions shall be guilty of a misdemeanor and upon conviction such offender shall be punished by a fine of not more than Fifty ($50.00) Dollars for each separate offense. VIII.Add an Article to incorporate procedures for emergency cases. Number this Article 19 and renumber the present 19-22. REVISION: Article 19. Emergency Cases In emergency cases where it reasonably appears there is immediate danger to the life or safety of any person or to the safety of other property, unless a dwelling unit unfit for human habitation or a dangerous building as herein defined is immediately repaired or demolished, the Public Officer shall cause the immediate repair or demolition of the said building and the cost of such repair or demolition shall be recovered and collected as is provided in Article 13 hereof. 4 J ORANGE COUNTY PLANNING DEPARTMENT 22 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA .,27278 MEMORANDUM TO: ORANGE COUNTY PLANNING BOARD FROM: ORANGE COUNTY PLANNING & INSPECTIONS DEPARTMENT DATE: JANUARY 16, 1992 SUBJECT: Z -1 -92. LAWTON CABINET COMPANY GENERAL INFORMATION APPLICANT: T. Stanley Lawton 2616 Old Greensboro Road Chapel Hill, NC 27516 LOCATION: Located on the south side of Old Greensboro Road (SR 1005) between Ferguson Road (SR 194$) and Ivey Road (SR 1947). REQUESTED ACTION: Approval of Existing Commercial -5 (EC -5) Rezoning Request PURPOSE: To correct an error in the Zoning Atlas. LOT SIZE: 1.51 acres or 66,000 square feet. EXISTING LAND USE: Lawton Cabinet Company SURROUNDING LAND USE: NORTH - Old Greensboro Road and farmland EAST - A residential lot zoned RB SOUT1l - A single family residence and farmland WEST - A single family residence and farmland MEMORANDUM Z -1 -92 LAWTON .CABINET COMPANY JANUARY 16, 1992 PAGE 2 JOINT PLANNING AREA LAND USE PLAN: Rural Buffer /Rural Residential ZONING: The property is presently zoned Rural Buffer, Protected Watershed II, and University Lake Watershed. The intent of the Existing Commercial -V (EC -5) is provided in Article 4.2.12 of the Zoning Ordinance. a) Intent The purpose of the Existing Commercial -V (EC -5) District is to provide a district to be used only during the application of zoning to previously unzoned townships to accommodate existing commercial uses or in zoned townships to previously zoned commercial property which is not located in areas designated as Activity Nodes by the adopted Land Use Plan. b) Application Criteria This district will be applied to existing commercial uses in unzoned townships and previously zoned commercial property located in areas not designated as Activity Nodes in the adopted Land Use Plan. This designation shall only be applied to property used for existing commercial at the time of application of this ordinance. The following is a list of permitted uses in EC -5: H1 Day Nursery, Daycare, Private Kindergarten H2 Single - Family dwelling w /wo efficiency apartment H5 Mobile Home dwelling H6 Family Care Home Accessory Uses P4 Bus Passenger Shelter P7 Church P10 Governmental Protective Services (Police and Fire Stations) Rescue Squads, Fire Departments P21 Schools: Dance, Art and Music P25 Waterf and Sanitary Sewer Pumping Stations S3 Animal Hospitals; Veterinarians S6 Banks and Financial Institutions S7 Beauty and Barber Shops S 10 Farm equipment and sales Volunteer 2.3 24 - MEMORANDUM- Z-1-921 LAWTON CABINET COMPANY JANUARY 16, 1992 PAGE 3 S13 Greenhouses (no on premises sales) S14 Greenhouses (on premises sales) S15 Health Services: Under 10,000 sq. ft. S21 Laundry and Dry Cleaning Services S24 Motor Vehicle Maintenance and Repair (Body Shop) S25 Motor Vehicle Sales Rental (new and used) S26 Motor Vehicle Services Stations S28 Offices and Personal Services That Attract Few Customers or Clients on Premises Other Than Employees, Generate Low Traffic Volumes, Have No Adverse Impacts Beyond the Space Occupied by the Building S33 Printing and Lithography S39 Restaurants: Carry Out S40 Restaurants: Drive In S41 Restaurants: General S42 Retail Trade, Sales, & Rental of Convenience Goods, Merchandise & Equipment Where No Adverse Impacts Occur Beyond Immediate Space Occupied By, The Building Where: A) Operations Are Designed to Attract & Serve Few Customers Or Clients On Premises Other Than Employees Of The Principal Use. B) Low Volume Traffic Generation (0 -200 Trips /Day) C) All Operations Entirely Within A Fully Enclosed Building With No Outside Storage S43 Retail Trade, Sales, & Rental of Convenience Goods, Merchandise & Equipment Where No Adverse Impacts Occur Beyond the Boundaries of Lot Where The Use Is Located. A) Medium Traffic Generation (200 -300 Trips /Day) S44 Retail Trade, Sales, & Rental of Convenience Goods, Merchandise & Equipment Where No Adverse Impacts Occur Beyond the Boundaries Of The Zoning District. High Volume Traffic Generation S45 Retail Trade, Sales, & Rental of Durable Goods, Merchandise & Equipment Where No Adverse Impacts Occur Beyond The Immediate Space Occupied By The Building Where: A) Operations Designed To Attract & Serve Few Customers Or Clients On Premise Other Than Employees of the Principle Use. B) Low Volume Traffic Generation (0 -200 Trips /Day) C) All Operations Within A Fully Enclosed Building & No Storage Or Display of Goods Outside A Fully Enclosed Building S46 Retail Trade, Sales, & Rental of Durable Goods, Merchandise & Equipment Where No Adverse Impacts Occur Beyond the Boundaries of the Lot With Medium Traffic Generation (200 -800 Trips /Day) No Storage Or Display Of Goods Outside A Fully Enclosed Building S50 Storage of Goods, Outdoor 25 MEMORANDUM Z -1 -92 LAWTON CABINET COMPANY JANUARY 16, 1992 PAGE 4 S51 Storage and Warehousing, Inside Building S53 Wholesale Sales The following uses are allowed with a Class A Special Use Permit: P16 Public Utility Stations and Sub - stations, Switching Stations, Telephone Exchanges, Water and Sewage Treatment Plants The following uses are allowed with a Class B Special Use Permit: H7 Group Care Facility P3 Buildings; Portable P22 Transmission Lines ►1D01-A 144 7824 121.84 AC.CAL. 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L73 r 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1992 SUBJECT: Victims of Crime Act (VOCA) Grant DEPARTMENT: Manager's Office PUBLIC HEARING YES: NO: X ATTACHMENT(S): INFORMATION CONTACT: Albert Kittrell Grant Application Ext. 2300 TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To review Victims of Crime Act Grant application.prepared by the Rape Crisis Center. BACKGROUND: The Orange County Rape Crisis Center plans to submit a pre - application to The State Department of Crime Control and Public Safety for a Victims of Crime Act Grant. The County has served as grantee of VOCA grants on behalf of the Rape Crisis Center and other county departments in the past. The Rape Crisis Center successfully completed previously funded projects. The Rape Crisis Center request funds 1) to provide direct services for primary and secondary victims of child abuse in the Child Medical Evaluation Clinic of UNC Hospitals; 2) to provide support groups for adolescent victims of child abuse; and 3) to provide training for local therapists who work with victims and survivors of sexual violence. RECOMMENDATION(S): Authorize the County Manager to sign the VOCA grant pre - application for the Orange County Rape Crisis Center. 2 ASSURANCES The applicant hereby assures and certifies that it will comply with all federal and state regulations, policies, guidelines, and requirements, including those promulgated by the Office of Justice Programs and the Department of Crime Control and Public Safety relating to the application, acceptance, and use of federal or state funds for this project. The applica. t further understands that a grant received as a result is subject to the standard grant conditions, contained as a part of the application and any special conditions attached to the grant award contract, and the applicant agrees to. ensure compliance with these conditions. Authorizing Office al: (From page 1, section 2) Financial Officer: (From page 1, section 4) (Original Signature) (Original Signature) Date Date Project Director: I- ,.r"'� I. -l12 (From page 1, section 6) (Original Signature), Date DO NOT COMPLE'T'E THE SHADED BLOCK North Carolina Department of CRIME CONTROL & PUBLIC SAFETY P.O. Box 27687 • Raleigh, N.C. 27611 (919) 733 -5013 3 PILE- APPLICATION SUMMARY I Pagel 4. Financial officer (name, title, address, and telephone) Kenneth Chavious Orange County Finance Manager 109 Court Street Hillsborough NC 27278 (919) 967 -9251 1. Subgrantee/Applicant (name, title, address, 5. Name of Project and telephone) Three New Sexual Assault Projects Orange County 6. Project Director (name, title, address, and 109 Court Street telephone) Mary Ann Chap, Director Hillsborough NC 27278 Orange County Rape Crisis Center (919) 967 -9251 P.O. Box 871 Chapel Hill NC 27514 (919) 968 -4647 2. Authorizing Official (name, title, address and telephone) John Link Orange County Manager 109 Court Street Hillsborough NC 27278 (919) 967 -9251 3. Implementing Agency .(name, address, and telephone) Orange County Rape Crisis Center P.O. Box 871 Chapel Hill NC 27514 (919) 968 -4647 10. 7. Project Starting Date and Ending Date July 1, 1992 - June 30, 1993 8. Type of Action (}t] First Application [ 1 Continuation of previous grant $ 20,991.75 Type of Funds Requested: ( ) JJDP () DCSI ( )9 VOCA ( ) Other ( ) CJ The mission of the Orange County Rape Crisis Center is to provide direct services for primary and secondary victims of sexual violence and community education on the prevention of such violence. The purpose of this project is three -fold: 1) to provide direct services for primary and secondary victims of child sexual abuse in the Child Medical Evaluation Clinic of UNC Hospitals, 2) to provide support groups for adolescent victims of child sexual abuse, and 3) to provide training for local therapists who work with victims and survivors of sexual violence. The project includes recruiting and training volunteers to staff the Child Medical Evaluation Clinic and to facilitate the adolescent support groups. It also includes the supervision and evaluation of these volunteers as well as the development and presentation of three trainings per year for local therapists on working with sexual violence victims. This project will be staffed by a full -time Special Projects Coordinator. To assist you in completing this section please refer to the instructions N GRANT PRE - APPLICATION Page 2 THE PROBLEM Begin below, add one continuation page if necessary. The overall problem addressed in this project is lack of sufficient services for specific populations of sexual violence victims. The problem is both specific to the populations and to the system of care in Orange County. With regard to child and adolescent sexual abuse victims, it is estimated the. 1 out of every 4 girls and 1 out of every 6 -8 boys are sexually victimized prior to reaching adulthood. However, state, national, and local data concur that probably less than 10% of these victimizations are ever reported. Data also show that child /adolescent sexual abuse is closely linked to adolescent pregnancy, adolescent drug and alcohol abuse, truancy, dropping out of school, running away from home, suicide, and a host of other problems plaguing youth. The necessary components of recovery from child sexual victimization include both short -term crisis intervention and longer term therapeutic intervention. However, both the availability and accessibility of these services are limited, and when available and accessible, it is often difficult to find therapists who are adequately prepared to work with sexual violence victims. The Orange County Rape Crisis Center (OCRC0 collects information each year on sexual assaults reported in Orange County. Data from the past 5 years (1987 -1991) show that 25 percent of all victims in those reported assaults are between the ages of 11 and 20. In another 4% of reports during those years victims were 10 years of age or younger. One of the major ports of entry into the system of care in Orange County and actually for a large portion of North Carolina is through the Friday morning Child Medical Evaluation Clinic at 1JNC Hospitals in Chapel Hill. Referrals are made to this Clinic of children who are suspected to have been physically and /or sexually abused. In the Clinic these children receive a medical exam and evidence of abuse is collected. A pediatric physician - nurse - social work team conducts the evaluation. However, no one provides support or information to the children or parents of the children who come to that Clinic, despite the fact that the Clinic has been in operation for many years at this location. The Clinic operates from 8 a.m. - 1 p.m. Often families are there for many hours waiting for their appointments, Often siblings of the abused children are also present. These children and parents are in dire need of information regarding the Clinic, emotional support during their time there, and referrals for other medical services. They also often need information about child sexual abuse and the recovery from such abuse. The Clinic staff have requested OCRCC provide on -site support during Clinic hours, but lack of funding has to -date precluded meeting their request. In Orange County there are currently no support groups for adolescent victims of child sexual abuse. In fact, there have never been any such groups offered within the county. Yet, such teenagers, as shown by the above numbers, constitute a significant portion of the reported sexual violence victims and are at extremely high risk for both physical and emotional problems (drug /alcohol abuse, suicide, pregnancy, etc.). Adolescent victims meanwhile face the same sense of isolation in their pain as do adult incest survivors, for whom support groups are available. To assist you in completing this section please refer to the instructions 5 OCRCC has a file of over 56 local mental health clinicians who serve as referral resources for victims who are clients of the Center. These therapists go through an extensive application process to become Center referrals. As a part of that application they are asked about their experience working with victims of sexual violence. A startling 70 percent have less than 5 years of such experience. In addition local resources for training these therapists are virtually non - existent. In the past 3 years there have been no workshops or trainings in Orange County specifically for therapists on working with sexual violence victims. Yet, the literature on recovery from sexual violence states that the recovery process includes both short -term trauma (often requiring crisis intervention) and a long -term reorganization and reorientation process, often requiring long -term clinical mental health intervention. In summation, local data show over 25 percent of reported sexual violence cases of the past 5 years involved child or adolescent victims. Yet one major medical port of entry provides very little support for such victims, no support groups are available for adolescent victims, and local therapists have little experience and lack local resources for training to work with sexual violence victims, While data are not readily available to compare local resources with state and national averages, both state and national data reflect the same large proportions of child victimization Q of 4 girls and 1 of 6 -8 boys). It also is well -known both state and nationally, that mental health care in general is available and accessible to less than 25 percent of the general population. Thus the situation in Orange County is likely no different than throughout the nation. 6 GRANT PRE - APPLICATION Page 3 PROTECT GOAL, OBJECTIVES AND ACTIVITIES Begin below, add continuation page(s) if necessary. Project Goal - Long term outcome or results To provide more adequate services for victims of sexual violence in Orange County, Project Objective(s) - Short term measurable results: 1. To provide support services for 260 families per year in the Friday morning Child Medical Evaluation Clinic at UNC Hospitals, 2. To offer 2 support groups for adolescent victims of child sexual abuse. 3. To provide 3 trainings for local therapists on working with victims of sexual violence. 4. To recruit at least 20 volunteers to work with families in the Child Medical Evaluation Clinic, Project Activities - Day -to -day project activities in measurable terms: a. Provide a 20 -hour training for Clinic volunteers twice during the year. b. Have at least one trained volunteer available every Friday at the Child Medical Evaluation Clinic at UNC Hospitals (after the first training of Clinic volunteers). c. Supervise the Clinic volunteers by weekly phone or in- person contacts and review of written reports. d. Recruit 2 facilitators for each adolescent support group. Provide staff supervision and, training as necessary. e. Advertise the formation of the adolescent support groups at least 60 days in advance. f. Recruit trainers as necessary for the 3 trainings for local mental health providers, g. Advertise the mental health provider trainings to local clinicians at least 30 days in advance. h. Evaluate each support group and each training of mental health providers. i. Supervise Special Projects Coordinator via weekly review of annual work plan progress to meet objectives 1 -4 above and individual consultations as necessary. To assist you in completing this section please refer to the instructions 7 GRANT PRE-APPLICATION Page 4 PROJECT OPERATION Begin below, add one continuation page if necessary. Approach Targeted clients for these projects are 1) primary and secondary victims of child sexual abuse in the UNC Hospitals Friday morning Child Medical Evaluation Clinic, 2) adolescent victims of child sexual abuse, and 3) local mental health clinicians. Parents and children in the Child Medical Evaluation Clinic will benefit from the project by having support during waiting times in the Clinics in addition to support during the evaluation per se. Support here is defined as information about the Clinic and the exam, emotional support, and referrals for other necessary human services. Adolescents in the support groups will benefit through the reduction of social isolation as victims and the emotional support provided by the group experience. Local therapists will benefit by being better - equipped to work effectively with victims of sexual violence both in terms of providing crisis intervention services as well as longer -term reintegration /reorganization therapy. Such benefits for all the above c'ient groups should result in a better recovery prognosis for.sexual violence victims in Orange County. Child Medical Evaluation Clinic clients will be made aware of Clinic volunteers by Clinic staff on -site as they arrive for their Clinic appointments. As an adjunct part. of the service delivery team at the Clinic, Clinic volunteers will need no prior introductions. They will introduce themselves to families. Adolescent victims of child sexual abuse will be made aware of the support groups in a variety of ways: radio /TV /print media publicity, word of mouth, contacts with public and private school teachers, principals, social workers, nurses, and guidance counselors. In addition, groups will be advertised through the local mental health center, health department. department of social services and mailings to local therapists. Lastly, public: ;7 will be distributed through local church /civic /social groups, flyers, paid advertisements, and contacts in other youth - serving agencies in Orange County. Local therapists will be made aware of the training programs through direct mailings to all therapists on the Center's referral listings, as well as through mailings to the local mental health department and the psychiatry, social work, nursing, public health, and medical schools at UNC - Chapel Hill. This project will build on the Center's existing direct services and training programs. The Center's Director will serve as the Project Director, overseeing all aspects of the three projects. A full -time Special Projects coordinator will recruit, train, and supervise Clinic volunteers and support group facilitators as well as plan and implement the trainings for mental health providers. During the second project year the same projects will be repeated: weekly coverage of the Child Medical Evaluation Clinic, offering of 2 support groups for adolescent child sexual abuse victims, and providing three trainings for local mental health providers. To assist you in completing this section please refer to the instructions S ` u mnlementation Timeline une I I I Hold 3rd Training Agency Oualifications The Orange County Rape Crisis Center has been in existence since 1974, and is recognized as a provider of unique and unduplicated support services for victims of sexual violence in Orange County. The Center works closely with the five law enforcement agencies in Orange County, the District Attorney's Office, the Emergency Room of UNC Hospitals, UNC Student Health Lad Psychological Services, Orange- Person- Chatham Mental Health Center, and the Orange County Department of Social Services - Child Protective Services, to assure the provision of coordinated services for victims of sexual violence in Orange County, This is accomplished by regular inter - agency in- service training on case management, interagency consultation and case referrals, and periodic formal inter- agency communications. Center staff and volunteers are highly - trained and supervised by the Center's Director. who in turn is directly responsible to the Center's Board of Directors. The Center has an established track - record with regard to victim services, volunteer training and supervision, and inter- agency relations. Clinic Staffing Adolescent. Support TherapistTraining Groups July Recruit Volunteers Recruit Facilitators Choose topics for 3 trainings /recruit trainers August Plan Training Advertise Group Advertise Trainin [�tember Volunteer Training October Run Sueport Group" November Begin Clinic Staffing Hold Facilitator Training Weekly December Evaluate Training Evaluate Support Evaluate Training Group january Recruit Volunteers Advertise Group Advertise Training February I Plan Trainin Recruit Facilitators Hold 2nd Training March Volunteer Train in g Run Support Group Evaluate Training Aril " " Advertise Training May I Evaluate Training Evaluate Support " une I I I Hold 3rd Training Agency Oualifications The Orange County Rape Crisis Center has been in existence since 1974, and is recognized as a provider of unique and unduplicated support services for victims of sexual violence in Orange County. The Center works closely with the five law enforcement agencies in Orange County, the District Attorney's Office, the Emergency Room of UNC Hospitals, UNC Student Health Lad Psychological Services, Orange- Person- Chatham Mental Health Center, and the Orange County Department of Social Services - Child Protective Services, to assure the provision of coordinated services for victims of sexual violence in Orange County, This is accomplished by regular inter - agency in- service training on case management, interagency consultation and case referrals, and periodic formal inter- agency communications. Center staff and volunteers are highly - trained and supervised by the Center's Director. who in turn is directly responsible to the Center's Board of Directors. The Center has an established track - record with regard to victim services, volunteer training and supervision, and inter- agency relations. GRANT PRE - APPLICATION Page 5 MONITORING/EVALUATION CRITERIA Begin below, add continuation page(s) if necessary. The 3 projects will be individually- monitored and evaluated by measuring monthly progress against the outlined measurable objectives and activities, and monitoring progress of the proposed implementation timeline. Documentation will include reviewing the following: a. Written reports on families served and services provided by Clinic volunteers at the Child Medical Evaluation Clinic b, Evaluation forms from the two Clinic volunteer trainings c, Evaluation forms completed by each support group participant d. Evaluation forms completed by each participant in the trainings for mental health clinicians e. Monthly time -sheet of Special Projects Coordinator To assist you in completing this section please refer to the instructions Spec Proj GRANT PRE - APPLICATION Page 6 DETAILED BUDGET BUDGET CATEGORY CATEGORY TOTAL A. PERSONNEL (Employees) 1. Salaries - list each position with yearly salary rate Position Title Salary Rate % of Time Devoted to Project ial Projects Coordinator $19,500 100% (12 months) $19,500.00 ect Director $34,000 15.44, (12 months) 5,250,00 Subtotal: 24.750.00 2. Fringe Benefits - Itemize percentages applicable for each benefit for all positions. FICA (Special Projects Coordinator: 7.65% X $19,500) 1,491.75 Retirement Hospitalization Other Subtotal: 1,491.75 TOTAL PERSONNEL: (Transfer to Page 9 line A) $26,241.75 B. CONTRACTUAL SERVICES (Itemize) 1. Individual consultants - List by position, rate of pay and time required. Limited to a proven reasonable rate. If rate exceeds $150 per day or $18.75 per hour, submit written justification. Subtotal: -0- 10 11 BUDGET NARRATIVE Continued - page 2 Page 7 2. Agency - List name of agency, rate of pay and time required. Competitive bidding procedure required to establish reasonable rate Subtotal: -0- TOTAL CONTRACTUAL SERVICES: (Transfer to Page 9 Line B) -0- C. Travel - List cost for transporting clients and cost for travel and sub - sistance of proiect personnel. Registration and individual training costs. TOTAL TRAVEL: (Transfer to Page 9, Line C) -a D. Supplies and Other Operating Expenses - (Office supplies, field supplies, printing, computer software, office rent) TOTAL OPERATING ESPENSES: (Transfer to Page 9, Line D) 12 BUDGET NARRATIVE Continued - page 3 Page 8 E. Equipment - Itemize items that cost over $50 and are non -expendable. 1. Purchase Item Description Unit Price Quantity (Make/Model) Subtotal: 2. Lease or Rental Item Description Unit Price Quantity (Make/Model) Subtotal: �. TOTAL EQUIPMENT: (Transfer to Page 9, Line E) --0-- TOTAL PROJECT COST: (Add Totals from.Pages 6, 7 and 8. Transfer to Page 9, Line F) $26,241.75 is GRANT PRE - APPLICATION Page 9 I. BUDGET CATEGORIES A. Personnel $ 26.241.75 B. Contractual Service $ -0- C. Travel $ -0- D. Supplies and Other Operating Expenses $ -o- E. Equipment $ F. TOTAL: $ ,h %,1 ,1, II. DESCRIPTION OF MATCH FOR VICTIMS OF CRIME ACT OR DRUG CONTROL AND SYSTEMS IMPROVEMENT GRANTS. " "Matching funds may include local, state or private funds, but not other federal funds. * * ** A. Victims of Crime Act (VOCA) (Check one and describe below) X Expansion of Existing Program - 20 % Implementation of New Program - % Describe Source and amount of Match: 2ff /, match = $5.250.00 cash, provided b y allocation from United Way of r Orange County Inc. B. Drug Control and System Improvement % of Match Describe Source and amount of Match: DO NOT COMPLETE THE SHADED BLOCK 14 GRANT PRE - APPLICATION - CERTIFICATIONS Page 10 A. PROJECTED ASSUMPTION OF PROJECT COSTS: (4 The project director must state plans for the assumption of project cost alter federal funds are no longer available to the project: The Board of Directors of the Orange County Rape Crisis Center will assume responsibility _for raising moneys from local public revenue sources such as United Way, County and municipal goverrments, foundations, memberships, donations, and fundraising events to continue this project after federal funds.are no longer available. B. CERTIFICATION OF NON- SUPPLANTING: (X) The applicant hereby certifies that federal funds will not be used to supplant or replace funds or other resources that would otherwise have been made available for Juvenile Justice, Drug Control and System Improvement, Victims of Crime Act or Children's Justice. C. CERTIFICATION OF FILING OF AN EQUAL EMPLOYMENT OPPORTUNITY PROGRAM: Check the appropriate box. (� I (project director) certify that the applicant/grantee has formulated an Equal Employment Opportunity Program, which is dated 6 / 26/ 90, in accordance with the Amended Equal Employment Opportunity Guidelines 28 C.F.R.42.301, et seq., Subpart E, and that it is on file in the office of- (office) The Or a County Rae Crisis Center (Name2 Mar' Ann Chap (Title) Director - (Address) P.O. Box 871, Chapel Hill: NC 27514. _. -. (Teleuhone) (919) 968 -4647 for review and audit by officials of the Department of Crime Control and Public Safety or the Office of Justice Programs as required by relevant law and regulations. O I (project director) certify that I have read the Amended Equal Employment Guidelines (28 C.F.R42.301, et seq., Subpart E) and that no Equal Employment Opportunity Program is required to be filed by the implementing agency. D. CERTIFICATION OF SUBMISSION OF ANNUAL AUDIT 0 I (project director) certify that a copy of the project's annual audit (required) will be submitted to the Office of State Auditor and the Department of Crime Control and Public Safety. 15 GRANT PRE - APPLICATION - CERTIFICATIONS CONT. Page 11 E. CERTIFICATION OF SUBMISSION OF ANNUAL, PROJECT REPORT 00 I (project director) certify that a completed progress report (provided in the GCC Grant Award PackagF ` will be submitted at the end of 12 and 24 months. F. CERTIFICATION THAT APPLICANT IS ELIGIBLE TO RECEIVE FEDERAL FUNDS I (project director) certify that neither grant applicant nor any of its officers, directors or consultants are presently debarred, proposed for debarment, suspended, declared ineligible or voluntarily excluded form receiving federal funds. (If the project director cannot make this certification,an explanation must be attached. If this certification cannot be provided, the applicant will not necessarily be denied participation in this program. The certification or explanation will be considered in connection with the determination by the Division and Crime Commission as to whether to approve the application. However , if neither the certification nor an explanation is provided, then the application will be rejected.) G. CERTIFICATION REGARDING LOBBYING (TO BE COMPLETED BY AGENCIES RECEWING $100,000 OR MORE) Not applicable () I (project director) certify that (1) no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement; (2) If any non - Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant the project director shall initial here and complete and submit Standard Form Ii LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. H. DRUG FREE WORKPLACE COMPLIANCE (TO BE COMPLETED BY STATE AGENCIES ONLY) Not applicable () I (project director) certify that (1) a drug -iiee workplace awareness program was held on and/or will be held annually on which all grant project employees are required to attend; (2) a copy of the agenda of that program, including an attendance sheet signed by all employees, will be provided to the Governor's Crime Commission; (3) a statement will be published notifying employees that any unlawful involvement with a controlled substance is prohibited in the grantee;s workplace and that specific actions will be taken against employees who violate this rule; (4) all employees will receive a copy of this notice; (5) all employees must agree to abide by the statement and to notify the applicant of any criminal drug statute conviction for a violation occurring in the workplace within 5 days of the conviction; (6) within 10 days of receiving such notice, the applicant will inform the governor's Crime Commission of an employee's conviction; (7) any employee so convicted will be disciplined or required to complete a drug abuse treatment program; and (8) the applicant will make a good faith effort to maintain a drug -free workplace, in accordance with the requirements of Title V, Secs. 5153 and 5164 of the Anti-Drug Abuse Act of 1988. a O R A N G E CO U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1992 Action Agenda Item # Vir-A SUBJECT: Status Report on Developing a Human Services Strategic Planning Process DEPARTMENT: County Manager PUBLIC HEARING: Yes S No ATTACHMENT(S): INFORMATION CONTACT: Albert Kittrell, Extension 2300 Status Report Margaret Henderson, Extension 2315 Task Force Roster TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To update the Board on the activities of the Task Force for the Future of Human Services. BACKGROUND: One of the County Commissioners' goals from the 1991 retreat was to develop an approach to achieve optimal communication and coordination of services among public and private nonprofit human services agencies. Other providers and funders within the county wanted to work together to achieve this objective. The Task Force began meeting monthly in May, 1991. Margaret Henderson, an intern from the Masters in Public Administration Program at U.N.C., has been providing staff support for the project since September, 1991. Her salary is shared by the United Way and Orange County. The Task Force for the Future of Human Services is an ad hoc committee comprised of members from the County Human Services Advisory Commission, Chapel Hill's and Carrboro's Human Services Advisory Boards, the United Way Board, and the Association of Community Agencies. I 1 21 • The charge of the Task Force was to: (1) foster agreement on a basic philosophy to govern delivery of human services, (2) promote the development of an information base for planning and decision - making, (3) develop a mechanism for identifying human service priorities, and (4) facilitate communication, coordination, and joint action in responding to these priorities. For 1992, the County Commissioners repeated the same goal of achieving optimal communication and coordination among human service agencies. The objective of developing a strategic plan for human services should be completed goal by mid -year. The Task Force, HSAC, and the Human Services Management Team are encouraging providers to obtain formal endorsement of the mission statement from their boards. Also, the Task Force will present a final report with recommendations for a planning process to the County Commissioners by June. Approval from the towns, the county, and the United Way will be necessary to implement the plan. The Task Force will disband as a committee by that time. Some Task Force members will continue working under the structure of the new planning process. RECOMMENDATION: Manager recommends that the Board receive the report as information. STATUS REPORT TASK FORCE FOR THE FUTURE OF HUMAN SERVICES February 3, 1992 3 The Task Force for the Future of Human services is a temporary ad hoc committee formed to advise decision - makers on ways to enable the human services community to become more pro - active and effective in addressing human service needs throughout Orange County. The Task Force began meeting in May, 1991, and has been meeting monthly since then. Participants on the Task Force represent the Human Services Advisory Commission, Chapel Hill's and Carrboro's Human Services Advisory Boards, the United Way Board, and the Association of Community Agencies. (See attached roster.) During the summer of 1991, the Task Force members met to draft their mission statement and the job description of the intern who will be working on the project. The United Way and Orange County agreed to share the salary expense for the intern. Margaret Henderson was hired to fill the position and began working on September 16, in time to attend the annual HSAC Human Services Forum. The Task Force expects to present a final report to the Commissioners by the summer of 1992. This status report describes our efforts to date to accomplish the four primary objectives of the Task Force: 1. Fostering agreement on a basic philosophy to govern delivery of human services in the county. The report on the 1991 Human Services Policy Forum offers a draft statement to describe the vision of what the human services system should look like, why services exist, and what contributions providers can make. Once it is finalized, this mission statement will guide us as we proceed through the Future Planning Process. The Task Force is working with HSAC to solicit the input of human service providers to ensure that there will be broad -based acceptance of the vision statement. Page 1 Ii 2. Promoting the develo ment of an information base for human services planning and decision -makin . The Services: The intern developed a simple data base on human services which lists providers under categories of service and gives some information about the type of population served. This data base can serve as a starting.point to assess where gaps or overlaps in services occur or to identify providers who could work together to coordinate services around a particular issue. The data base might be especially helpful to educate board members, for example, who are not familiar with the variety of human services available in the county. The Financial Picture: Here are highlights of our findings concerning the financial characteristics of human service providers for the 1990/91 fiscal year: - The budgets of nonprofit human service agencies total over $33 million, and about $19.5 million of this amount stays in Orange County. - The majority of nonprofit agencies have diversified revenue bases which include client fees and private donations. - The funding provided from the United Way, Orange County, Chapel Hill, and Carrboro is a relatively small percentage of the total amount spent on human services. However, this funding has a significant impact in providing programs that are responsive to the needs of Orange County. - orange County spent about $10 million to fund the Human Services Departments in 1990/91. In addition, $23 million of state and federal aid came into the county in the form of Food Stamps, AFDC, Medicaid, and other special assistance programs. - The total of funds from all sources spent on human services totaled approximately $57 million in 1990/91. Page 2 a 3. DOMMIORincr a proposal for a system for identifying human services priorities that takes account of county-wide needs and resources and that em hasizes revention evaluation and coordination. The Task Force is developing a future planning process to achieve this goal and will present the process in the final report. We are working on a plan that will offer opportunities for increased communication among advisory boards and funders and will encourage coordinated planning efforts among the existing structures in the county. We will also plan to educate the human services community about the objectives of this process. No matter what form the final procedure takes, we know that the stages of the process will require broad - based community participation from the private and public sectors, including service recipients, providers, funders, decision- makers, and elected officials. The success of the process will depend on the commitment of the participants and on their ability to see "the big picture" of human services provision in the County. 4. Facilitating communication coordination and Joint action in responding to human service priorities. Human service providers in Orange County have repeatedly demonstrated that they are willing to work together to address any issue in need of attention. This spirit of cooperation is certainly a valuable asset to the citizens of Orange County. The future planning process will build upon this tradition of shared responsibility in addressing issues of vital importance. Page 3 S TASK FORCE ON THE FUTURE OF HUMAN SERVICES Association of Community Agencies: Susan Worley Orange County Human Services Advisory Commission: Ned Brooks Albert Kittrell Peggy Politzer Jan Schopler Town of Carrboro: Maribel Carrion Jacquelyn Gist Town of Chapel Hill: Robert Huntley Julia Mack United Way of Greater Orange County: Philip Prete Sue Schroeder Bob Ward Ex- Officio Member, H.S.A.C.: Bev Foster Intern: Margaret Henderson Page 4 b ` 0 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.� ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1992 SUBJECT: Cable TV Citizen Advisory Committee Report DEPARTMENT: Manager PUBLIC HEARING YES: NO: X ATTACHMENT(S): INFORMATION CONTACT: Albert Kittrell Report Ext. 2300 TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To receive an update from the Cable TV Citizen Advisory Committee. BACKGROUND: The Cable TV Citizens Advisory Committee was reactivated in 1991, met four times in 1991 and once in 1992. The attached report highlights the accomplishments of the committee and recommendations to the Board regarding re- franchising of Cable companies in the County. The Cable committee has not discussed the proposed acquisition of Carolina Cable by American Television and Communications Corporation (ATC), which is the parent corporation of Cablevision of Durham. The committee plans to meet with representatives of ATC within the next few weeks. Robert Gwyn, Chairman of the Cable TV Citizen Advisory Committee, will present the report. RECOMMENDATION(S): Manager recommends that the Board receive the report as information. 2 CABLE TV CITIZEN ADVISORY COMMITTEE Report to THE ORANGE COUNTY HOARD OF COMMISSIONERS 1991 BACKGROUND: The Cable TV Citizen Advisory Committee was established in 1979 to review Cable TV Franchise proposals. In 1986 the Committee was reactivated and reappointed to review Alert Cable TV Franchise Expansion proposal. In 1991, the Committee was reactivated again in order to advise the County Manager's Office on methods for responding to citizen complaints and inquiries concerning Cable TV service and to advise the Manager's Office and the County Commissioners on an approach for evaluating the applications of cable television companies prior to renewal or granting of franchises. MEMBERSHIP: The current membership consists of eight Orange County Citizens. They provide a mixture of technical and non- technical backgrounds, although the technical members expertise is not specifically in the area of cable television. The Committee met four times in 1991. It expects to continue to meet quarterly as needed by the Board of Commissioners and the County Manager's office. At the April 23 meeting, the Assistant County Manager, brought to the attention of the Committee the number and character of the citizen complaints. These included interrupted and lower quality service and cable extension policy. At all the meetings representatives of the two cable companies serving Orange County, Carolina Cable and CVI (formerly Alert), were present to answer questions and explain policy. The Committee requested the Assistant County Manager to pass on the complaints he has collected to the relevant cable companies for their action. They agreed to report the results of their inquiry to future meetings. The cable extension policies were discussed in detail at two of the committee meetings. The companies clarified their policies and agreed to look into inequities and contradictions. At the June 14, 1991 meeting the two companies reported that the complaints have been cleared up. As a result of the actions of the two cable television companies the county manager's office has received fewer complaints. In response to citizen complaints the Committee worked with Carolina Cable to add to their cable service more residential areas which are adjacent to existing cabled areas. Under the present federal cable legislation local government has very little input into the daily operation of Cable TV. Companies may change their programming to meet market needs and 3 alter their rate structure within the guidelines of the Cable TV Act of 1984. It should be noted that Congress is currently developing new legislation concerning cable television. Such legislation might or might not alter the relationship between local government and cable television franchises. The Board of Commissioners should be aware that the franchises for the two Cable TV companies will expire on February 24, 1996. Three years before the expiration date the County Commissioners may inquire into the operations of the companies and prepare to write a new franchise agreement. The Cable Television Systems serving Orange County subscribers are closely integrated with the Chapel Hill and Carrboro systems. The head -end for Carolina Cable is located in Chapel Hill and the head -end for CVI is in Carrboro. It is essential, therefore, that the three governments work closely together in the next franchising period. The Town of Chapel Hill will be writing their new franchises before Orange County, so it is important to coordinate with this government. The Committee recommends that the Board of County Commissioners plan to hold a series of public hearings on cable television service and citizen needs for the next 15 year franchise period. These public hearings should begin in 1993. The Committee suggests the County consider several issues in preparing a new franchise agreement: 1. Cable companies should coordinate with the Emergency Management System to provide citizens with emergency alert warning their cable systems regardless of the channel to which viewers are tuned. This is accomplished through broadcast radio and television, but not on all channels of Cable TV. 2. In the next franchise period Cable TV companies should have adequate technical facilities to accommodate new technology that is expected to come on line which meets community needs and expectations. This should include conversion to technology which will accommodate cable ready television receivers. Carolina Cable should convert from the present HRC system. 3. The cable companies should have the technical capability to accommodate the increased demand for channels. It would not be unreasonable to expect a 60 channel minimum by the year 2000. 4. The cable companies should continue to develop technology to permit interactive video and audio. 4 1 5. The cable companies should have the technical capacity to cablecast Orange County government boards and commissions, such as the Board of County Commissioners. 6. The Committee has found substantial concern by Orange County residents to have a clear and consistent policy on expansion into the county by the cable companies. There is now confusion and anger on the apparent inconsistency of expansion policies. The committee recommends that the cable companies prepare statistical projects on future expansion for presentation to the County Commissioners. This period in the development of technology is very difficult if one is charged with predicting the future and writing 15 year franchises. When the present franchise was written, the possibility of high definition television was not imagined. It is a reality now what remains is to achieve an agreement on standards. There is also a possibility of another player in the business of the delivery of television signals into the home with the approval by the Federal Communications commission of the development of a wide range of information services, including television, by the telephone companies. Whether local government would have any role in regulation of this new television service is not clear. While cable television is operated by private, profit making business that must consider cost and profitability when making capital expenditures, the county has a responsibility to act as stewards for its citizens and assure, as much as possible, that their communication needs will be met at minimum cost to citizen users. Cable TV Citizens Advisory Committee Robert J. Gwyn, chairman Edwin Riley Marvin Siler Norman Vogel Lawson Wynne Dr. Gloria Berry -Holly Sharlene Pilkey Donna T. Hales Meetings: April 23, 1991 June 14, 1991' August 14, 1991 October 23, 1991 January 15, 1992 1 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date February 3 1992 Action Agenda Item # V M -_A SUBJECT: NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN JPA -2 -91 Proposed Amendments to the Joint Planning Area Land Use Plan and Map CP -4 -91 Proposed Amendments to the Orange County Comprehensive Plan (Land Use Element) and Map DEPARTMENT: PLANNING ATTACHMENT(S): New Hope Corridor Master Plan Map Proposed Amendments to the JPA Land Use Plan Proposed Amendments to the Comprehensive Plan 10/10/91 Joint Planning Area Public Hearing Minutes 11/25/91 Resolution of the Chapel Hill Town Council 12/10/91 Resolution of the Carrboro Board of Aldermen 1/14/92 Planning Board Minutes PUBLIC HEARING: Yes X�No INFORMATION CONTACT: Emily Cameron Extension 2580 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 --7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: Consideration of proposed amendments to the Joint Planning Area Land Use Plan and Map and the Orange County Comprehensive Plan (Land Use Element) and Map to incorporate recommendations from the New Hope Creek Corridor Open Space Master Plan. BACKGROUND: In 1989, the governing boards of Orange County, Chapel Hill, Durham, and Durham County recognized the value of an open space corridor linking the Eno River State Park, lands along New Hope Creek, and U.S. Corps of Engineers' land at Lake Jordan. The four jurisdictions contracted with Coulter Associates, Landscape Architects & Land Planners, to prepare a master plan for the corridor. Produced with the assistance of a multi - jurisdictional Advisory Committee, the New Hope Creek Corridor Open Space Master Plan was presented to the elected officials of the four jurisdictions on April 30, 1991. 1 Z T The Plan includes recommendations for acquiring critical environmental areas such as stream beds, floodplains, steep slopes, and larger tracts of historic, educational, or recreational value. Acquisition could be through donation, purchase in fee simple, or purchase of development rights. Some of the wildlife corridors should remain in private ownership. The Orange County portions of the Corridor are I. Wildlife Corridors, including the 100 -year floodplain; a. New Hope Creek Wildlife Corridor - beginning at the point the creek crosses Mt. Sinai Road (SR 1718) extending through Duke Forest to Erwin Road (SR 1737).; also includes a portion of the floodplain along Old Field Creek between the Oosting Natural Area and New Hope Creek; b. Piney Mountain Creek Wildlife Corridor - extending through the Couch Tract of Duke Forest south along Piney Mountain. Creek across Mt. Sinai Road to New Hone Creek; c. Rhodes Creek Wildlife Corridor - beginning south of Cornwallis Road extending northeast to Eno River State Park; 2. Wildlife Protection Area, including the 100 - year floodplain between Erwin Road and the Durham County line; 3. Unpaved nature trails; and a. Within Duke Forest on existing roads and trails; b. Across Cornwallis Road (SR 1716) connecting the Couch Tract and the Durham Division of Duke Forest; and C. Along Sunrise Road crossing I -40 to the Korstian Division access point of.Whitfield Road; 4. Bike /pedestrian trails. a. In conjunction with a Scenic Road designa- tion along NC 751 and any future extension; and 3 b. Following Old NC 10 to Mt. Hermon Church Road, across US Highway 70 to Pleasant Green Road to reach Eno River State Park. On May 28, 1991, the New Hope Creek Corridor Open Space Master Plan was presented at public hearing. Tn August, the County Commissioners directed the Planning Staff to propose appropriate amendments to the Comprehensive Plan and the Joint Planning Area Land Use Plan to include the New Hope Corridor Plan. On October 10, 1991, the proposed amendments were presented for citizen comment at the Joint Planning Area public hearing. Most of the citizens who spoke at the hearing stressed the need for protection of the headwaters of New Hope Creek, especially from the potential of a future landfill in the vicinity. An attorney spoke on behalf of some land owners in Durham who felt that the cost of land acquisition along the creek should be shared equally among the four jurisdictions. Following the public hearing, the proposed amendment to the Joint Planning Area Land Use Plan and Map were referred to the Towns of Chapel Hill nd Carrboro for recommendation. On November 25, the Chapel Hill Town Council adopted the New Hope Corridor Open Space Master Plan as part of the Town's Comprehensive Plan and recommended that the County adopt the proposed amendment to the JPA Land Use Plan. Similarly, on December 10, 1991, the Carrboro Board of Aldermen recommended by the attached Resolution that the County adopt the amendment to the JPA Land Use Plan as presented at the public hearing on October 10, 1991. The Planning Board recommended approval of the amendments on January 14, 1992. RECOMMENDATIONS: For JPA -2 -91, proposed amendments to the Joint Planning Area Land Use Plan and Map, the recommendation is as follows: The Orange County Administration recommends approval of the proposed amendments. The Chapel Hill Town Council recommends approval of the proposed amendments as per the attached Resolution; and The Town of Carrboro Board of Aldermen recommends approval of the proposed amendments as per the 4- attached Resolution. For CP -4 -91, proposed amendments to the Orange County Comprehensive Plan (Land Use Element) and Map, the Orange County Planning Administration recommends approval. r`19 77 ° i 1 E� (: 7. Pickett Rc. COP IM ��� �_ � I 1 iK a °�•i�+r� —� ° �t 11 F m E S DUKE UMIT DURHAM�� 'A111 S-SMW cum f :,• \= j �r CORPS oP E DIEERa F-! �- 1 ' � wR.vLD1E coR�tmoR � Z C � I U' U �_ 7 zl �y / � JORDAN REDERYOIR NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN MAP CITY OF DURHAM, N.C.' CITY OF CHAPEL MILL, N.C. DURHAM COUNTT _ ORAMCC COUNTY COULTER ASSOCIATES - Landscape Architects - Land Planners Durham, N.C. CHAPEL HILL, O c u •fir tree �,�� �LEEG�E'N^7D. J burg roRerr Lri�4rJ tbo YEAR FLO°brLARt- IrOPOSeb OPEN SPACE rrLOLrF[.oaOT1CTIDM AREA - ARCNOR/TMArL ACCES.a ! -1 Nert— Re-k AAe-" AreA ' ! -R 541. hier" Aeee-e Ar.e .. . ■ -a Y -e C,-.k A--eoe An. E­` by Or." A.e..e.Ane it WO a aria Ac. W-5 M.eaT Oftek Pork Mew gr JL.1.M P-r. A.--Y At" Ml. 01e1004i4 Are. / OP.. AP «. tl 013 C G t7 a PROPOSED MIKE AND PEb=TR1AR TRAIL ---- -'• PROPOSED MATURE TMAIL V0"Ir r*Wj SLOPES To at PROrRC7'ED E S DUKE UMIT DURHAM�� 'A111 S-SMW cum f :,• \= j �r CORPS oP E DIEERa F-! �- 1 ' � wR.vLD1E coR�tmoR � Z C � I U' U �_ 7 zl �y / � JORDAN REDERYOIR NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN MAP CITY OF DURHAM, N.C.' CITY OF CHAPEL MILL, N.C. DURHAM COUNTT _ ORAMCC COUNTY COULTER ASSOCIATES - Landscape Architects - Land Planners Durham, N.C. F PROPOSED AMENDMENT TO THE JOINT PLANNING AREA LAND USE PLAN AND MAP REFERENCE: JPA -2 -91 Section V. Joint Planning Operating Principles (Land Use Classification System) Section VI. Future Land Use - Joint Planning Area ORIGIN OF AMENDMENT: Staff Planning Board X BOCC Public EXPECTED PUBLIC HEARING DATE: October 10, 1991 Pur ose of Amendment; To incorporate the recommendations of the New Hope Corridor Open Space Master Plan into the Joint Planning Area Land Use Plan and Map. Imyacts/Issues: In 1989, the governing boards of Orange County, Chapel Hill, Durham, and Durham County recognized the value of an open space corridor linking the Eno River State Park, lands along New Hope Creek, and U.S. Corps of Engineers' land at Lake Jordan. The four jurisdictions contracted with Coulter Associates, Landscape Architects & Land Planners, to prepare a master plan for the corridor. Prepared with the assistance of a multi - jurisdictional Advisory Committee, the New Hope Corridor Open Space Master Plan was presented to elected officials of the four jurisdictions on April 30, 1991. The Plan includes recommendations for acquiring critical environmental areas such as stream beds, floodplains, steep slopes, and larger tracts of historic, educational or recreational value. Acquisition could be through donation, purchase in fee simple or purchase of development rights. On May 28, 1991, the Master Plan was presented at public hearing. In August, the County Commission- ers directed the Planning Staff to propose appropriate amendments to the Comprehensive Plan and the Joint Planning Area Land Use Plan. The proposed amendment to the Joint Planning Area Land Use Plan will add language to two sections to describe the New Hope Creek Corridor Open Space Areas as an additional category of land use classification in the Transition and Rural Buffer ri Areas. Generally, the new category includes portions of two existing land use classifica- tions, Resource Protection Areas and Public/ Private Open Space Areas. The New Hope Corridor Master Plan map will be added with the Strategy Maps included in the Joint Planning Area Land Use Plan. The Joint Planning Area Land Use Plan Map will be amended to indicate the new land use classification in the Transition and Rural Buffer Areas (see attachment). EXISTING AND PROPOSED JPA LAND USE PLAN TEXT: Section V. JOINT PLANNING OPERATING PRINCIPLES LAND USE CLASSIFICATION SYSTEM Joint Plannin Area Land Use Classification S stem Transition Areas. (See attachment for revision to the table of JPA Land Use Plan Categories on page 57 to include New Hope Creek Corridor Open Space) The underlying or more detailed land use plan categories include: Resource Protection; Public/ Private Open Space; New Hope Creek Corridor Open Space; Surburban Residential; Urban Residential; Office - Institutional; Future UNC Development; Retail Trade; Light Industrial; and Disposal Use. These categories are described below. Resource Protection Areas designated within Transition Areas of the Joint Planning Area Land Use Plan include floodplains, wetlands along drainage tributaries, and steep slope areas (15% or greater). The areas for the basis for a parks and open space system (see Strategy Maps) which provides the framework within which other land uses are situated. Public Private Open S ace Areas in the Transition Areas include UNC lands (excluding Horace Williams Airport and adjacent tracts), the 100 -foot buffer along I -40 and a tract connecting the two landfill sites. These sites provide open,space in the midst of areas planned for urban expansion. E1 New Hope Creek Corridor open space Areas include_ some of the Resource Protection-Areas and a portion of the Public/P_ rivate Open Space Areas which were designated as s' nificant and worthy of Rrotection according to the New Hope Corridor Open Space Master Plan com leted 'n A ril of 1991. See Master Plan MaR following Strate Ma s . The areas are part of a system of open s ace in Durham and Orange Counties along New HO Re Creek and its tributaries between Eno of critical environmental areas such as stream beds floodnlains, steep slopes,, and larger tracts of historic educational or recreational value. - Rural Buffer and Conservation. The Rural Buffer consists of the following Joint Planning Area Land Use Plan categories: Rural Residential; Agricultural;- Public /Private Open Space; Resource Conservation; New_Hope_Creek Corridor Open Space; Extractive Use; and the overlay district designated Water Quality Critical Area. Public - Private open Space Areas include major land areas owned or controlled by public and private interests in the Rural Buffer. Such holdings as Duke Forest, Camp New Hope, U.S. Government lands associated with Jordan Lake, the 100 -foot buffer along 1--40 and Orange Water and Sewer Authority lands adjacent to University Lake and the quarry site on N.C. Highway 54 provide open space through research, educational, forest management, and recreational functions. Resource Conservation Areas in the Rural Buffer are identical to those in the Transition Areas; i.e., floodplains, wetlands along drainage tributaries, and steep slope areas (15% or greater). The areas for the basis for a parks and open space system (see Strategy Maps) which provides the framework within which other land uses are situated. New Ho Re Creek Corridor 0 en Space Areas include some of the Resource Protection Areas and a ortion 11 of the Public/Private O en SR-ace Areas which were designated as significant and worthy of protection according to the New Ho Re Corridor O en S ace Master Plan completed in April of 1991._ See Master_ Plan „Map following Strateg�apsl _. The_ areas are part of a system of open space in Durham and-Orange__ Counties along New Hope Creek and its tributaries between Eno River State Park and U.S. Army Corps__of Engineers land north of Jordan Lake. This category_ is made up of critical environmental areas such as _ stream beds, floodplains, steep slopes, and larger tracts of historic, educational, or recreational value. Section VI. FUTURE LAND USE - JOINT PLANNING AREA Transition Areas Ten categories of Transition Area have been depicted on the Joint Planning Area Land Use Plan. These categories include: Resource Protection; Public /Private Open Space; New Ho Re Creek Corridor Open Space; Surburban Residential; Urban Residential; Office - Institutional; Future UNC Development; Retail Trade; Light Industrial; and Disposal Use. These categories are described below. Resource Protection Areas Public /Private Open Space Areas A Public /Private Open Space Area has also been designated along Interstate 40 in both Transition and Rural Buffer Areas to recognize the Major Transpor- tation Corridor (MTC) district established to provide a 100 -foot buffer along that route. The Plan recommends utilization of portions of the buffer to link proposed park and greenway areas together. New HO Re Creek Corridor O en S ace Areas include some of the Resource Protection Areas and a ortion of the Public Private O en S ace Areas which were designated as significant and worthy of protection according to the New Ho Re Corridor Open S ace 10 Master Plan com feted in April of 1991. See Master Plan Map following Strategy Maps) • The areas are rt of a s stem of o en space nDurham and Oran e Counties alon ew Ho a Creek and its tributaries between Eno River State Park an U.S. Arm Cor s of En ineers land north of Jordan Lake. This cate or is made u of critical environmental areas such as stream beds flood ains stee slo es and lar er tracts of historic educational or recreational value. The New Ho a Corridor O e S ace Master Plan describes these areas in detail and makes s ec'fic recommendations as how the should be rotected or utilized for environmental educational and or recreational ur oses. The Rural Suffer Area Eight categories of Rural Buffer land use have been depicfted on the Land Use Plan. These categories include Resource Protection Areas, Public /Private Open Space Areas, Agricultural Areas, Water Quality Critical Areas, Rural Residential Areas, Retail Trade Areas, and Extractive Uses. Resource Protection Areas public /Private open space Areas New Ho a Creek Corridor o en S ace Areas include some of the Resource Protection Areas and a ortion of the Public /Private Open Space Areas which were desi hated as si nificant and worth of rotection accordin to the New Ho a Corridor 0 en S ace Master Plan com leted in A ril of 1991. See Master Plan Ma fo lowin Strate Ma s . The areas are art of a s stem of o en s ace in Durham and Oran e Counties alon New Ho a Creek and its tributaries between Eno River State Park and U.S. ,Army Corps of Engineers land north of Jordan Lake. This category,__ is made up of critical environmental areas such as stream beds flood lains stee slo es and lar er tracts of historic educational or recreational value. The New Ho a Corridor O en S ace Master Plan describes these areas in detail and.,_makes specific recommendations as to how the should be rotected or 1.1 utilized for environmental educational and/or recreational Rumoses. ORDINANCE REVIEW COMMITTEE: PLANNING BOARD: 1/14/92 BOCC: JOINT PLANNING AREA LAND USE PLAN CATEGORIES Mai or Class TRANSITION RURAL CONSERVATION Land Use Plan Subclass Category Resource Protection u><w garA naer -y- Public- Private Open GoRV-10o2 aPEd SPACE A* Space Suburban Residential Transition Urban Residential Transition I Office- Institutional Transition II Future UNC Development Retail Trade Light Industrial Disposal Use Water Quality Critical Area ORN oP1e P-F-F-M& Resource Protection orzWVor� o C1r Public- Private Open Rural Buffer *A Space Agricultural Rural Residential Retail Trade Extractive Use 57 12 ORANGE COUNTY LAND USE PLAN CATEGORIES Basic Category Land Use Plan Category DEVELOPED Urban Existing Urban Activity Node Proposed Urban Activity Node TRANSITION Ten -Year Transition Twenty -Year Transition Commercial Transition Activity Node Commercial - Industrial Transition Activity Node COMMUNITY Rural Community Activity Node RURAL Rural Buffer Rural Residential Agricultural - Residential Rural Neighborhood Activity Node Rural Industrial Activity Node CONSERVATION Public Interest District Water Supply Watershed Water Quality Critical Area JOINT PLANNING AREA LAND USE PLAN CATEGORIES Mai or Class TRANSITION RURAL CONSERVATION Land Use Plan Subclass Category Resource Protection u><w garA naer -y- Public- Private Open GoRV-10o2 aPEd SPACE A* Space Suburban Residential Transition Urban Residential Transition I Office- Institutional Transition II Future UNC Development Retail Trade Light Industrial Disposal Use Water Quality Critical Area ORN oP1e P-F-F-M& Resource Protection orzWVor� o C1r Public- Private Open Rural Buffer *A Space Agricultural Rural Residential Retail Trade Extractive Use 57 To i JIid GLUDE ? �! r- vd ROPr— CPe�K. COL W DaZ OPe- tiJ S P4CE- Qr C- arrboroy . JOINT PLANNING AREA tl LAND USE PLAN I �< •4 ..X bt 0. - +�% `: �. ' � • = -1 � `tom r.. : iti: •T�:s"r y 7, •w" I �_ ti�ss rtF"1 -i ✓i - _ "'motif. -. • a, I %• �� TRANSITION •—� ,,;�a_• c�.,/ 4 / 1 IN R .... rr. P-1-00. % \,,- �•� .` G Public Pr1.•.t. OP-- '���Y^ cop 83%uburban Rratd.ntlal -1 r^^�YY..((�11ii / � '\ \ (,: (•r. tir. Y..n.l•r.n • • 11 t I urb.n R.aldrnttal In.tltutlonal •f - rFuturr tiNC c M R.tall Trae. 1, Y Light lnau.trl.l Dtrpo.al U.. �� I w t"•` `~ 1^ � RURAL SirF -=R I Critical Arwo _� I ♦ J 1+ �� � Rr.ourc. Yraf.euon _ - - 1 � • _- �I,,jp�rp �}p`7� C Pu bli. Prlrat. OPrn �Cdt'1dU Sp._tu►rl •`� H al Rratarn tlal` �`-. � ��`• - Oi H. tai: Tr.¢r r � 7 � ��. 1 C' E :tr.ctlr• ll.. � rr PROPOSED AMENDMENT TO THE LAND USE ELEMENT AND MAP OF THE ORANGE COUNTY COMPREHENSIVE PLAN REFERENCE: CP -4 -91 SECTION SECTION SECTION SECTION SECTION ORIGIN OF AMENDMEW 3.3 3.4 3.10 3.12 4.1 r: 1-4 LAND USE PLAN CATEGORIES LOCATIONAL CRITERIA ENO TOWNSHIP CHAPEL HILL TOWNSHIP, NORTH OF THE JOINT PLANNING AREA OVERVIEW OF IMPLEMENTATION STRATEGIES Staff Planning Board X BOCC Public EXPECTED PUBLIC HEARING DATE: October 10, 1991 Purpose of Amendment.: To incorporate the recommendations of the New Hope Corridor Open Space Master Plan into the Land Use Element and Map of the Orange County Comprehensive Plan. Impacts/ issues: In 1989, the governing boards of Orange County, Chapel Hill, Durham, and Durham County recognized the value of an open space corridor linking the Eno River State Park, lands along New Hope Creek, and U.S. Corps of Engineers' land at Jordan Lake. The four jurisdictions contracted with Coulter Associates, Landscape Architects & Land Planners, to prepare a master plan for the corridor. Prepared with the assistance of a multi - jurisdictional Advisory Committee, the New Hope Corridor Open Space Master Plan was presented to elected officials of the four jurisdictions on April 30, 1991. The Plan includes recommendations for acquiring critical environmental areas such as stream beds, floodplains, steep slopes, and larger tracts of historic, educational or recreational value. Acquisition could be through donation, purchase in fee simple or purchase of development rights. On May 28, 1991, the Master Plan was presented at public hearing. In August, the County Commission- ers directed the Planning Staff to propose appropriate amendments to the Comprehensive Plan and the Joint Planning Area Land Use Plan. The proposed amendment to the Land Use Element of 15 the Comprehensive Plan will add language to describe the New Hope Creek Corridor Open Space as an additional land use category in the Eno and Northern Chapel Hill Township Plans. The New Hope Corridor Master Plan map will be added to the Land Use Element as an appendix as well as shown on the Land Use Plan Map and the Eno and Northern Chapel Hill Township Maps. EXISTING AND PROPOSED LAND USE ELEMENT TEXT: SECTION 3.3 LAND USE PLAN CATEGORIES DEVELOPED TRANSITION COMMUNITY RURAL CONSERVATION Public Interest Area Water Supply Watershed Water Quality Critical Area Resource Protection Area New Hope Creek Corridor O en S ace LAND USE PLAN CATEGORY DESCRIPTIONS NEW HOPE CREEK CORRIDOR OPEN SPACE. Some of the land in the Resource Protection Areas and a nortion of the Public Interest Area designated as significant and worthy of protection according to the New Ho Re Corridor Open S ace Master Plan completed in April of 1991. . (See Master Plan Map in the ,Appendices)._This category is art of a system of open space in Durham and Orange--Counties along New Hope Creek and its tributaries between Eno River State Park and U.S. Army Corps of Engineers' land north of Jordan Lake. The New Hope Corridor open S ace is made up of critical environmental areas such as stream beds flood laans steep slo es and larger tracts of historic educational or recreational value. SECTION 3.4 LOCATIONAL CRITERIA 16 PLAN CATEGORY: NEW HOPE CREEK CORRIDOR OPEN SPACE I-Refer to the New HO Re Corridor Open Space Master Plan for details.) Land Sip-p&---Located in areas where Slope varies from gradual along floodplains to 20% and above. Hydrol2gy. Located primarily along New Hope Creek and its tributaries including the 100-year flood lain. Designated as "Important Re ianal Wetland" by U.S. Fish and Wildlife Service. Flora and Fauna. Located in areas which contain great diversity, including regionally rare plant s ecies hardwood trees of size and number uncommon for their location and im ortant wildlife habitat. Soil Conditions. Located in.,. „areas where soil vary from well - drained moderately steep-firm clay to nearly level alluvial soils subject to-flooding. Public-Services/Utilities. Located in areas where urban-tylpe services will not be re uired and should be discouraged. Transipor tation System. Located in areas where where the grinciloal form of transportation will be bike Raths and ipedestrian trails located adjacent to therights-of-way of interstate highways and minor arterials. Energy Use. No evaluation. Existing Land Use. Located in areas that are generally undeveloped due to-slope or sails limitations in addition to specialized use areas in Duke Forest, and aths trails adjacent or within _road. rights -of -way. Agriculture and Forestry. Located in areas whichmay be suitable for a riculture and--fogestry. and--forestry. with the exce tion of stee p slo es. See also Existin Land Use. Population Density. Located in areas which b their nature would be very low density residential-areas. Portions in Duke Forest are not f residential use. Historic and Cultural. Located in areas which--mav which--ma have sites and or structures of historic or cultural value as identified b federal, state, or Countv aovernment. SECTION 3.10 ENO TOWNSHIP TOWNSHIP PROFILE: SUMMARY AND ANALYSIS J. 7 Cultural and Natural Resources In the southwest corner of Eno TownshiR is a portion of the New Hope Creek open Space Corridor which links the Eno River State Park with the U.S. Corps of Engineers' land north of Jordan Lake. Elements of the corridor in Eno Township are_ Rhodes Creek Wildlife Corridor in the 100-year flood lain from Old NC 10 under Interstate 85 and U.S. Highway 70 to the Eno River State Park; Bike /pedestrian trails along NC Highway 751 Old NC 10 Mt. Hermon Church Road and Pleasant Green Road to Eno River State _ Park; and An un aved nature trail in the vicinity of I -85 and U.S. 70 leading to the State Park. PLANNING FRAMEWORK ANALYSIS organizing Concepts 4) Existing Eno River State Park lands and land designated for future development in the Eno River State Park Master Plan should be protected from adverse development pressures. 5) Duke Forest tracts in southern Eno Township, which are a valuable research, teaching, and recreational asset, should be protected from the negative impacts of surrounding development. 6 The Rortion of the New Ho Re Creek O en Space Corridor in southern Eno Township should be rotected accordin to the recommendations of the New Hope Corridor O en S ace Master Plan (April 1991). 71 Existing water supply watersheds in the Township should be developed in a manner that minimizes adverse impacts on water quality and does not conflict with agricultural uses. 7.8 Distribution of Land Use Plan Categories RESOURCE PROTECTION AREAS AGRICULTURAL PROTECTION AREAS PUBLIC INTEREST AREAS NEW HOPE CREEK CORRIDOR OPEN SPACE AREAS: New Hope Creek Corridor O en S ace Areas include some of the Resource Protection Areas and a Portion of the Public Private Open Space Areas which were designated as significant and worthy of Rrotection according to the New Ho a Corridor 012en Space Master Plan completed in A ril of 1991. See Master Plan MaR in the Appendices). The areas are part of a system oL open space in Durham and Orange Counties along New Hope Creek and its tributaries between Eno River State Park and U.S. Army Corps of Engineers_ land north of Jordan Lake. This category_ is made up of critical environmental areas such as stream beds,_floodplains, steep_ slopes, and larger tracts of historic, educational, or recreational value. [See attached Revision to Eno Township Land Use Plan Map following page 3.10 -17 in the Land Use Element] SECTION 3.12 CHAPEL HILL TOWNSHIP, NORTH OF THE JOINT PLANNING AREA TOWNSHIP PROFILE: SUMMARY AND ANALYSIS Natural Environmental Constraints Cultural and Natural Resources In northern Chanel Hill Township is a portion of the New Hobe Creek 0-pen S ace Corridor which links the Eno River State Park with the U.S.-Corps of En ineers' land north of Jordan Lake. Elements of the corridor in this Rart of the Township are: Rhodes Creek Wildlife Corridor in the 100-year flood lain from south of Cornwallis Road to Old NC 10• Bikelpedestrian trails along-NC Highway 751, Old NC 10 and Mt. Hermon Church Road-; ---and An unpaved nature trails alone existing roads within Duke Forest. 19 PLANNING FRAMEWORK AND APPLICATION Organizing Concepts 3. The existing open space system in Chapel Hill Township, including the area north of the Joint Planning Area, which includes Duke Forest, existing agricultural and forest lands, as well as areas identified in the New Ho a Corridor Open S ace Master Plan, should be protected from intrusion by incompatible land uses. Distribution of Land Use Plan Categories Land in Chapel Hill Township north of the Joint Planning Area falls into six land classifications. RESOURCE PROTECTION AREAS AGRICULTURAL PROTECTION AREAS PUBLIC INTEREST AREAS NEW HOPE CREEK CORRIDOR OPEN SPACE AREAS: New Hope Creek Corridor Open Space Areas include same of the Resource Protection. Areas and a mortion of the Public Private Open S ace Areas which were desi nated as significant and worthy of protection according to the New Ho Re Corridor Open Space Master Plan completed in A ril of 1991. See Master Plan May in the A endices . The areas are part of a system of Open space in Durham and OrgDc L Counties along New Ho Re Creek and its tributaries between Eno River State Park and U.S. Army corps of En ineers land north of Jordan Lake. This category is made up of critical govironmental areas such as stream beds, floodpla,ins, steep slopes, and larger tracts of historic, educational, or recreational value. [See attached revision to the Chapel Hill Township, North of the Joint Planning Area, Land Use Plan Map following page 3.12 --10 in the Land Use Element] SECTION 4.1 OVERVIEW OF IMPLEMENTATION STRATEGIES 20 Thoroughfare Plan Economic Development New Hope Corridor Oven Space Master Plan In 1989 the governing boards of orange Count Durham Count Durham and Cha el Hill recognized the importance of a system of open sJ2ace along New Hope Creek and its tributaries between Eno River State Park and U.S. Army Corps of ,Engineers' land north of Jordan Lake. The New Hope Corridor 012en Space Master Plan includes recommendations for acguiring critical environmental areas such-as stream beds, floodl2lains. steep slopes, and larger tracts of historic, educational or recreational value_ Acquisition could be through donation_ purchase in fee simple or purchase of development riahts. ORDINANCE REVIEW CObMITTEE: PLANNING BOARD: 1/14/92 BOCC: bpel 23 �. 7 f gTATE -PARK ? 4 b dagrd a" Gr. t� L �0 UK[ FOREp. •'� 41111MI 4w Jew #V RVIZAL_ E5L)FFM2 1 whlerhla`d�/ .� . o �a� CHAPEL L.ar (TRA Svrle }��� `O LEGEND. DUKE PDh rf �sr+r.7L .1 100 TEAR .4000PLAIN- PROPO3EO OPEN !►ACE )� I lrlLo LIFT PROTICTION ARIA — ARCNOR/'T71AtL ACCEi3 [ +7 N.nrr 5001 ♦.— Am. a -2 616 Nor" A..00. M.. I ■ -i "Od a..t A"osa A... tr Dry W..R AO...a:Ar.. it I-AD ♦ Nrlo i6 I �+ Ira goody crook Pon A..... y �+ a� Jwl.. Form A.00.. Y.: Lzl j O O O g O C p PROPOSIO ■MI AND PCD&STRIAR MAR. Vl V PROPOSED RATURI TRAM. IYOP ... d) LU v0ftft*w0-v* SLOPES TO bI PROTIOTib( !� RVIZAL BuFFEQ FSOLTIL1peI� i Q ?moo ''�• ' �I. 116. •1• .!.•. ::•r'1I �••� E '•� •'.A�.:1 01 / r ` Platen Rd. DURHAM ,,{{/,,0 p ChJ� � Op T f Sys I• I 3 i i DUKE UNIT �o CORPS OF WILDLIFE JORDAN RESERVOIR NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN MAP_ CITT OF DURNAM. N.C. '* A10'rB ' 90 RAL- &)FRER AA V rRAAL5I aki CITT OF CHAPEL HILL, N.C. DURHAM OOUNT T AA!"s AVQE0 FOR CL W-kMcArt -0 ORANGE COUNTY COULTER ASSOCIATES - Landscape Archltects - Land Plannere Durham, N.C. 2 O. r C K t •r Cf • till 22 ` L y \ K •• y. • — w L ►.. � A ^ w EE se_w EEL O Z ° • c� z d d L • of w �f1 W LA L6 D d w d d d U C C_ N fie m d J �i w ►, � J of a c m h r V Q d c x LI till 22 T - I EJL1 o ToM/N:SI+ I P CHAPEL N I L-L- Tw19P. A- 2..3 YpoPO5F-V AMEl lPHE&IT Ta THI- cH 4M Lr u iLL- --r(WJAI SH t1? "OETIA OF - 'I4r- jow-r Milli ljjq AZEAj L AAJP USE pLoW - - YO I N CLU t7f~ AIEVJ A C>PE CHEEK CbP. O (702 CptW SpcCf:� ® 0 v Amended July 5, 1988 r i i r' }J, i uI: ; a END TOUN SHIP LAND USE PLAN I,AND USE CAIMGOMEg ACTIVi7Y NODES 24 ® Rura1 Neighborhood END TOUN SHIP LAND USE PLAN I,AND USE CAIMGOMEg ACTIVi7Y NODES Ac=wltural Areas ® Rura1 Neighborhood Rsaourcea Proreetson Areas N P+*lic Interest Areas n� Commercial Trananson �J Agricultural Residential ^— 1 1 Rural Residenual Ic Commercial- Indunrsal Truusuan Year 7ranasuon OR ADS 20 Year 7mrtanson Interstate SCAB; dater Supply daterahed Arterial Colle=cr 0 as Sr-F- IUt-1Gi dip- Harz 17r--r.A►l_ of A[MW F4oPE Crd ELK Cpw.9-l0= 0PMAl SPdCV- r .. LL Co � LL OLD n► �til o Tci ni wi �t+ � i P 74i 44.'41" Towp4s FIP I -ra -n4a �1 O TO U SE PL KI TO 1UCLVm LIEW HOFF, GceEL COIZZIPOE OPE SPACE, EM '- . ►.1 : 25 ttN �( COW CENTER RD. W urv a Z O�fl ttc� 26 5 1 Q. �GJCC�TY. PU��IC HEAR NP 2 NEM,. F{DP9 LORRrDUR .,QPE.M. SPACE__ MAS I:E:.1K PLA 3 4 C. 1.b JPA -2 -91 Proposed Amendments to the Joint Planning Area Land Use 5 Plan and Map 6 D.1.b CP -4 -91 Proposed Amendments to the Orange County comprehensive plan 7 (Land Use Element) and Map s This presentation was made by Planner Emily Cameron, in summary, 9 these items were presented in order to receive citizen comments on proposed 10 amendments to the Joint Planning Area Land Use Plan and Mao and the Orange County 11 Comprehensive Plan (Land, Use Element) and Map to incorporate recommendations from 12 the New Hope Creek Corridor Open Space Master Plan. In 1989, the governing hoards 13 of orange County, Chapel Hill, Durham, and Durham County recognized the value 14 of an open space corridor linking the Eno River State Park. lands along New Hope 15 Creek, and U.S. Corps of Engineers' .land at Lake Jordan. The four jurisdictions 16 contracted with Coulter Associates, Landscape Architects 5 Land Planners. to 17 prepare a master plan for the corridor. Produced with the assistance of a multi - 1s jurisdictional advisory committee, the New Hope Creek Corridor Open Space Master 19 Plan was-presented to the elected officials of the four jurisdictions in April, 20 1991. The plan includes recommendations for acquiring critical environmental ,21 areas such as stream beds, floodplains, steep slopes, and 'larder tracts with 22 historic, educational or recreational value. Acquisition could ire through 23 donation, purchase in fee simple, or purchase of development rights. Some of 24 the wildlife corridors should remain in private ownership. 25 26 The orange County portion of the Corridor includes: 27 1. Wildlife Corridors, including the 100 -year floodplain; 28 a. New Hope Creek Wildlife Corridor - beginning at the point the 29 creek crosses Mt. Sinai Road (SR 1718) extending through Duke 30 Forest to Erwin Road (SR 1737): also includes a portion of the 31 floodplain along Old field Creek between the Existing Natural 32 Area and New Hope.Creek: 33 b. Piney Mountain Creek Vi ldl ife Corridor -- extending through the 34 Couch Tract of DUke. Forest south along Piney Mountain Greek 35 across Mt. Sinai Road to New Hope.Creek; 36 G. Rhodes Creek Wildlife Corridor - beginning south of Cornwallis 37 Road extending northeast to Eno River State Park; 38 2. Wildlife Protection Area, including the 100 -year floodplain between 39 Erwin Road and the Durham County line; 40 3. Unpaved nature trails: and 41 a. Within Duke Forest on existing roads and trails 42 b. Across Cornwallis Road (SR. 1716) connecting the Couch Tract 43 and the Durham Division of Duke forest; and 44 C. Along Sunrise Road crossing I -40 to the Korstian Division 45 access point of Whitfield Road; 46 4. Bike /pedestrian trails. 47 a. In conjunction with a Scenic Road Designation along NC 751 48 and any future extension; and 49 b. Following Old NC 10 to Mt, Hermon Church Road, across US 60 Highway 70 to Pleasant Green Road to reach Eno River State 51 Park. 62 Mr. Waldon,.Planning Director for the Town of Chapel Hill, announced the Pal 6 1 schedule for the Town Planning Board and Town Council to consider the proposed 2 amendments. He added that the Chapel Hill planning staff would also propose 3 amendments to the town's Land Use clan to include portions of the New Hope 4 Corridor Open Space Master Plan within the town limits, 5 6 THE PUBLIC HEARING WAS OPENED FOR QUESTIONS /COMMENTS FROM CITIZENS. 7 8 Mr. David Patterson stated that he was an Orange County native and a 9 descendant of John Patterson who owned land along New Hope Creek. Mr. Patterson 10 urged protection of the headwaters of New Hope Creek, especially from site #4 11 under consideration for the proposed County landfill. 12 13 Ms. Madeline Levine and Ms. Jones also urged protection of New Hope Creek 14 by eliminating landfill site #4 from consideration. i5 16 Mr. Bill Sessoms spoke as an attorney representing a family which owns land 17 adjacent to New Hope Creek which is split by the Orange- Uurham County line. He 18 submitted a letter which is in the permanent agenda file in the Clerk's Ott ice. 19 Mr. Sessoms stated that his clients feel that the cost of acauirinc open space 20 along the corridor should be shared eaually by al tour .jurisdictions. since all 21 citizens would benefit by the open space preservation. 22 23 WITH NO FURTHER COMMENTS. THE PUBLIC HEARING WAS CLOSED. 24 25 BOAI;<D ACTION 27 Motion was made by Commissioner willhoit, seconded by Commissioner 28 Halkiotis, to refer Items C-1 -(a) JPA -1 -91 American Stone Company and C -1 -(b) 29 JPA -2 -91 New Hope Corridor Open Space -Pian to the governing boards of Chapel Hill 30 and Carrboro for - a decision and to refer these items to the Orange County 31 Planning Board for a recommendation to come to the County Board of Commissioners 32 no sooner, than January 6, 1992, 33 VOTE: UNANIMOUS 34 36 Motion was made by Commissioner Gordon, seconded by Commissioner Halkiatis. 36 to refer Items D -1 -(a) Comprehensive Plan (Land Use Element) and Map Amendments 37 (CP -3 -91) American Stone Company and D -1 -(b) - CP -4 -91 New Hope Corridor Open 38 Space Master Plan to the Orange County Planning Board for a recommendation to 39 come to the County.Board of Commissioners no sooner than January 6, 1992. 40 VOTE: UNANIMOUS 41 42 There being no further business, the meeting was adjourned. The next 43 regular meeting of the Orange County Board of Commissioners wi ll be held on 44 Tuesday, October 22, 1991 at 7:30 in the orange Water and Sewer Authority 45 Community Meeting Room in Carrboro, North.Carolina. 46 47 Moses Carey, Jr., Chairman 4.8 49 Beverly Blythe, Clerk so 51 r 28' .. MEMORANDUM To: Emily Cameron,,Orange County Planning Dept. Lo From: Chris Berndt, Chapel Hill Planning Dept. Subject: New Hope Corridor Study Recommendation Date: December 18, 1991 On November 25, the Council adopted the New Hope Corridor Study as a component of the Town's Comprehensive Plan, and recommends that Orange County incorporate it into the ,joint Planning Land Use Plan. Attached is the resolution considered by the Council. A certified copy of the resolution will be available after- mid - January when the Council adopts the minutes of the meeting. 29 4 RESOLUTION A Manager's Recommendation A RESOLUTION ADOPTING NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN AS A COMPONENT OF THE COMPREHENSIVE PLAN OF THE TOWN OF CHAPEL HILL (91- 11- 25/R -9. la) WHEREAS, the Council on September 25, 1989. expressed its intent to preserve open space connecting new Hope Creek with the Eno River through Orange and Durham Counties; and WHEREAS, the Council has participated with orange County, Durham County and the City of Durham in funding and carrying out this study; NOW, THEREFORE BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council adopts the report of the New Hope Advisory Committee, New-Hope Corridor Open Space Master Elam as a component of the Comprehensive Plan of the Town of Chapel Hill. BE IT FURTHER RESOLVED that the Council recommends to Orange County that the Joint Planning Area Land Use Plan be amended to incorporate the New Hone Corridor-Open-Space Mastr_Pla13. BE IT FURTHER RESOLVED that the Council requests the Chapel Hill Greenways Commission to take responsibility for ongoing attention to the Plan., and for monitoring progress on Chapel Hill's components of the Plan. This the 25th day of November, 1991. December 18, 1991 30 y TOWN OF CARRBORO , NORTH CAROLINA -- D Ms. Emily Cameron, ASLA Orange County Planning Department 306F Revere Road Hillsborough, NC 27278 Dear Emily, Enclosed is an official copy of the resolution approving the proposed changes to the Joint Planning Area Land Use Plan and Map which would implement the New Hope Corridor Open Space Master Plan as presented on October 10, 1991. This resolution was adopted unanimously by the Carrboro Board of Aldermen on December 10, 1991. If you have any questions or need another official copy, please give me a call. Best regards, i l ia A. Senior Planner enc /it P. O. BOX 929 • 301 WEST MAIN STREET. CARRBORO. NORTH CAROLINA 27510 • (919) 942 -8541 • FAX (919) 968.7737 AN EQUAL OPPORTUNITY EMPLOYER I TOWN OF CARRBORO NORTH CAROLINA 31 The following resolution was introduced by Alderman Randy Marshall and duly seconded by Alderman Jay Bryan. A RESOLUTION RECOMMENDING APPROVAL TO THE ORANGE COUNTY BOARD OF COMMISSIONERS' AMENDMENT TO THE JOINT PLANNING LAND USE PLAN AND MAP TO,INCORPORATE THE RECOMMENDATIONS OF THE NEW HOPE CORRIDOR OPEN SPACE MASTER PLAN Resolution No. 20/91 -92 WHEREAS, Orange County, Chapel Hill, Durham, and Durham County cooperatively prepared the New Hope Corridor Open Space Master Plan; and WHEREAS, the Plan included recommendations for public acquisition of critical environmental areas such as stream beds, floodplains, steep slopes, and larger tracts of land valued for historic, educational, or recreational purposes; and WHEREAS, the Orange County Board of Commissioners directed appropriate amendments to their Comprehensive Plan and to the Joint Planning Area Land Use Plan to describe the New Hope Creek Corridor Open Space Area as an additional category of land use classification in the Transition and Rural Buffer Area; and WHEREAS, the Joint Planning Agreement requires that amendments to the Joint Planning Area Land Use Plan and Map must be adopted by Orange County, Chapel Hill, and Carrboro following a Joint Public Hearing by all three governing boards; and WHEREAS, a Joint Public Hearing was held on October 10, 1991 to consider this amendment. NOW, THEREFORE, THE BOARD OF ALDE.MEN OF THE TOWN OF CARRBORO HEREBY RESOLVES: Section 1. That the amendment to the Joint Planning Area Land Use Plan and Map as presented at the October 10,1991 Joint Public Hearing is hereby adopted. Section 2. The Town Clerk shall send a copy of this resolution to the Orange County Manager. Section 3. This resolution shall become effective upon adoption. P. O. BOX 829 . 301 WEST MAIN STREET, CARRBORO. NORTH CAROLINA 27510 • (919) 942 -8541 • FAX (919) 968.7737 AN EQUAL OPPORTUNITY EMPLOYER i 12 Page Two Resolution No. 20/91 -92. The foregoing resolution, having been submitted to a vote, received the following vote and was duly adopted this 10th day of December, 1991: AYES: Randy Marshall, Tom Gurganus, Hilliard Caldwell, Eleanor Kinnaird, Frances Shetley, Jacquelyn Gist, Jay Bryan NOES: None ABSENT /EXCUSED: None I, Sarah C. Williamson, Town Clerk of the Town of Carrboro, North Carolina, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Carrboro Board of Aldermen at its meeting held on December 10, 1991. Town Clerk �~ M ' I ■ M � _ `f�� ■�Qii/7i11191111�`: MOTION: Hoecke moved affirmation. VOTE: Unanimous. AGENDA ITEM #7: NEW CHAIR CO] 33 i �-' to accept Eidenier as Vice -Chair by Seconded by Boland. 4MENTS Cantrell thanked the Board for its confidence in electing her as Chair. She also expressed appreciation for the statements made by Eidenier and noted that she would be in close contact with all Board members regarding the on -going issues reviewed by Eidenier. AGENDA ITEM #8: MATTERS HEARD AT PUBLIC HEARING (10/10/91) a. New Hope Corridor Open Space Master Plan Presentation by Emily Cameron. (A copy of the abstract information and proposed amendments are attachments to these minutes on pages Other related information included in the agenda packet is on file in the permanent agenda file in the Planning Department.) Cameron reviewed the proposed amendments and the process for amendments to the Joint Planning Area Land Use Plan and map. She also reviewed the proposed amendments and process to the Orange County Comprehensive Plan and map. For JPA -2 -91, proposed amendments to the Joint Planning Area Land Use Plan and Map, the recommendation is: The Orange County Planning Staff recommends approval of the proposed amendments. The Chapel Hill Town Council recommends approval of the proposed amendments as per the Resolution dated November 25, 1991. (A copy of the resolution is an attachment to these minutes on page .) The Town of Carrboro Board of Aldermen recommends approval of the proposed amendments as per the Resolution dated December 10, 1991. (A copy of the resolution is an attachment to these minutes on pages .) For CP -4 -91, proposed amendments to the Orange County Comprehensive Plan (Land Use Element) and Map, the Orange County Planning Staff recommends approval. I D11 3� Waddell asked if those areas indicated on the maps were steep slopes and 100 -year floodplains. Cameron responded yes, but that there are existing trails and roads in Duke Forest that may be used by pedestrians and bikers. Waddell asked about the restrictions that would be placed on the properties beyond those currently in place. Cameron responded that for projects other than those affected by the recreation requirements in the ,joint Planning Area, the Staff would advise applicants to contact the Friends of New Hope, Triangle Land Conservancy and other groups that are pursuing acquisition. Waddell asked about the possible expansion of the area for protection. Cameron responded that any expansion of the area would require changing the Master Plan and presentation at public hearing. Eidenier noted that Jean Hamilton and Emily Cameron had attended the New Hope meetings and she felt this was an acceptable plan for Orange County. Waddell expressed appreciation for Hamilton's work on the committee. MOTION: Gray moved approval of the Planning Staff recommendations for the amendments to the JPA Land Use Plan and Map and the proposed amendments to the Orange County Comprehensive Plan and Map. Seconded by Eidenier. VOTE: Unanimous. AGENDA ITEM #9: PLANNING BOARD ITEMS a. Hillsborough Thoroughfare Plan Subcommittee Presentation by Gene Bell. This agenda item is to consider formation of a subcommittee which will work jointly with a subcommittee of the Hillsborough Planning Board on mutually agreeable boundary reductions for the Hillsborough Thoroughfare Plan. The Hillsborough Thoroughfare Plan was adopted in 1987 by the Town and State Board of Transportation. The County was asked to adopt it, but declined, due largely to the extensive area of County jurisdiction it covered. The plan area covers approximately 91 square males whereas the town and its extra- territorial jurisdiction cover approximately nine ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1992 SUBJECT: School Bond Referendum DEPARTMENT County Manager ATTACHMENT(S) Resolution of Intent to File Bond Application with the LGC School Bond Survey Instrument Draft Report - School Bond Survey Draft Notice of Intent 11/26/91 Memo from Bond Counsel Bond Referendum Timetable 1 Action Agenda Item No yvr--3 PUBLIC HEARING YES NO X INFORMATION CONTACT Rod Visser, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To make a decision on whether to proceed with a possible school bond referendum to be held in conjunction with the May 5, 1992 primary elections. BACKGROUND: In January, the Board of Commissioners held a series of joint meetings with the Orange County and Chapel Hill - Carrboro Boards of Education to discuss the elements, size, and timing of a possible school bond referendum. The Board also approved the hiring of the consulting firm of Johnston, Zabor & Associates to conduct a telephone survey about voter attitudes towards a possible school bond referendum. Should the Board decide to pursue a May 5 referendum, the Board must publish, no later than February 8, notice of its intent to file an application for bonds with the Local Government Commission. At this meeting, the Board would also need to adopt a resolution of intent authorizing submission of the bond application and to hire bond counsel. Fees for bond counsel would be paid from funds available for legal services in the 1991 -92 budget and /or from the proceeds of a successful bond referendum. A schedule of other milestones in a possible bond referendum process has been outlined in the attached memo from current bond counsel. Copies of the school bond survey instrument, and a draft report of survey results from the consulting firm of Johnston, Zabor & Associates, are attached. Representatives of the firm will be available at the February 3 meeting to respond to Commissioners' questions about the survey. RECOMMENDATION(S): As the Board decides. If the Board decides to proceed with a bond referendum on May 5, 1992, the Manager recommends that the Board adopt the attached resolution of intent to submit b d C2 n o application to the Local Government Commission; and authorize the retention of Gundars Aperans of the firm of Brown and Wood as bond counsel. NORTH CAROLINA ORANGE COUNTY ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION WHEREAS growth in student population in Orange County has been, is and,is predicted to continue to be great; and WHEREAS the Orange County Board. of Education and the Chapel Hill- Carrboro Board of Education have requested funding from Orange County for school facilities and equipment necessary to overcome quality deficiencies, to eliminate present-classroom overcrowding and to meet future space needs and to meet the demand placed on the school systems by growth in Orange County; and WHEREAS the Orange County Board of Commissioners has initiated, reviewed,and received public comment on construction of additional school facilities in order to address the facilities needs of the two school systems located in the County; and WHEREAS it is impractical to fund the facilities construction and improvements necessary to implement the Capital Improvements Plan with "pay as you go" revenues generated wholly from the current property taxes, current sales taxes and other current revenue available to Orange County;and WHEREAS the Orange County Board of Commissioners proposes implementing the school Capital Improvements with the proceeds of general obligation bonds and with annual proceeds of current property taxes, current sales taxes and other current revenue; and WHEREAS that portion of the school Capital Improvements proposed to be implemented with the proceeds of general obligation bonds is S and WHEREAS it is the intent of the Orange County Board of Commissioners to seek approval of the voters of Orange County at the general primary- election to be held in Orange County on May 5, 1992 for Orange County to issue general obligation bonds: IT IS RESOLVED THAT: 1. Orange County intends, on May 5, 1992, to seek approval of the voters of Orange County for Orange County to issue general obligation bonds totaling $ . ?. Orange County has made all debt service payments on a timely basis as evidenced by its audit reports for the years ending June 30, 1991. 3. According to Orange County's audit report for the fiscal year ending June 30, 1991, its budgetary and fiscal management policies have been carried out in compliance with law. 4. In order to meet the increase in debt service 3 4 4. In order to meet the increase in debt service occasioned by the repayment of the proposed bonds entirely from proceeds of Orange County property taxes, it is estimated that a tax increase would be necessary. 5. The Clerk to the Board of Commissioners shall publish, on or before February 8,1992 in a form prepared by or approved by Orange County's bond counsel, Orange County's "Notice of Intent" to file an application with the North Carolina Local Government. Commission for approval of the proposed bonds. 6. The Orange County Finance Director shall prepare the application to the North Carolina Local Government Commission for approval of the proposed bonds. 7. Coleman, Gledhill and Hargrave is hereby authorized to employ the law firm of Brown & Wood, One World'Trade Center, New York, New York to represent Orange County in the authorization and the issuance of the proposed bonds. Upon motion duly made and seconded, the foregoing Resolution was adopted by the Board of Commissioners of Orange County this the 3rd day of February, 1992. Ayes: Noes J'AN -22 -92 WED 14 :47 TOHNSYON, ZABOR e. AS50C. P. 02 S JohMon, 7j & AMociaM Orange Co. Hoed Suety ran. 1992 #1117 1. Are you a registered voter in Orange County? 1. Yes 2. No ........................... THANK AND 'TERMINATE 2. Are you a resident of the Chapel Hin- cautoro City School District? 1. Yes 2. No 3. Don't Know 3. Were you aware that a bond ref madum is being considered for the Orange County and Chapel Hill- Cafrbor+o City Schools? 1. Yes 2. No 3. Don't Know 4. Would you say you are well inffinned, somewhat in , or roe welLinformed about school construction projects proposed for the local school systems? 1. Well informed 2. Somewhat unformed 3. Not well informed 4. Don't know S. Would you say you we , or about enrollment growth in tM local school systems? 1. Well informed 2. Somewhat informed 3. Not well informed 4. Don't know JAN-2:2-92 WE]? 14 :48 „iQHHBTON, 2AJBOR & FHZ �1; 1O ;. F_ OZ 6 6, Where do you get most of your information about the schools? 1. Newspepu 2. Students/Childmn 3. School Newsletters 4. PTA Meetings S. Teachers/School Staff 6. Television 7. Pareats/Frieads S. Other (Specify) 7. Would you rate the 0raR9C Cawily School facilities as: 1. F.�cceUent 2. Good 3. Fair 4. Fear 5. Don't Know S. Would you rate the Chapel t11111CaMMO Ciry School h6lities as: I. Excellent 2. (;bod 3. Fair 4. Poor S. Don't Know 9. How impormnt do you think it is to build school facilities to alleviate overcrowding and renovM alder school facilities to bring them up to date? 1. very important 2. Somewhat important 3. Not very important 4. Don't Know -fF4N -2 —92 WED 14:4a UGHN &TUN r 2FiBOR i6. H:7 1J1:_:. h'' _ la4 7 An educadoaal bond re&mWum is being coned to finance the building of new facilities to allcybo a vesmwding and to ratovate and replace existing faculties. The following questions ask how much you would be willing to pay in increased taxes to support a band Issue at various levels. 10a. A bond issue at the $85 million level would increase the total pxap M tax on a home valued at $1000000 by approximately $255 per yea- Would you support the educational bond TcfarenduM at a $85 million level? 1. Yes ..... ............................... SKIP TO Q11 2. No 3. .Undecided 10b. A bond issue at the $75 million level would increase the property tax on a $100 ,000 home by $225 per year. Would you support the bond at a $75 trillion level? , ..... SKIP T4 Q 11 1. yes ......... ..................... 2. No 3. Undecided 10c. A bond issue at the $65 million bevel would increase the property tax on a $100,000 home by $195 per year. Would you support the bond at a $65 million level? 1. Yes ....................... I ............ SKIP M Ql1 2. No 3. Undecided 10d. A bond issue at the $55 million level would increase the property tax on a $100,000 home by $165 per year. Would you support the bond at a $55 million level? 1. Yes ..... ............................... SKIP TO Q11 2. No 3. Undecided toe. A bond issue at the $45 million level would increase the ,property tax on a $100,000 home by $135 per year. Would you support the bond at a $45 million level? 1. Yes ..... ............................... SKIP TO Q11 2. No 3. Undecided JRN -22 -92 WELD 14 :49 .TOHNSTON+ ZABOR & ASSOC. P_ 05 8 11. We would like to ask your opinion about ways to appropriately distribute possible bond Proceeds betweta the two lr adthIe tislti four you list of may$ on which i 4) allocation could be basal. Then I will 1. Projected kmase in enrollment is each district 2. Tax revenues collected in each district 3. Proportional to the request of each of the two school systems 4. Evenly divided between the two districts S. All of the above 6. None of the above 7. Something else S. Don't know 12. How important is the issue of school overcrowding to your decision to support or not support the school bond referendum? 1. Extremely important 2. Very important 3. Somewhat important 4. Not very important 50 Don't Know 13. Are there any other issues that might cause you to vote against the referendum? (DO NOT PROMPT) I. 3. 4. 5. 7. 8. 9. 10. 11. Redistricting of school children Cost to taxpayers, Need to study year -round schools Projected number of student increases A third high school Proposed facility costs Specific projects to be funded General uncertainty of the economy Frequency of bond referenda Student Performance Other: (bey) 12. No other issue JAM -22 -92 WED 14:50 .SOHNSTON. ZA$OR & ASSOC. R.06 9 14. Do you consider yourself active in school- NelatW issues? 1. Yes 2. No 15. If "Yes,' are you a member of any school- related organization or citizen's action committee? 1. No 2. Yes (Specify) a. PTA b. TaxWawh C. NARAL d. NOW e. Other 16: . Did you vote in the last election? 1, Yes 2. No 17. Would you vole if this school band referendum W= place? 1. Yes 2. No 18. When would be the best time to conduct the school bond referendum? (READ 1 - 3) 1. May 1992, which coincides with Primary 2. November 1992, which eoUwidft with GMneral )Election 3. Special Election between May and November 4. No opinion .JAN -22 -91am wED 14 50 .J0HW5T0 1 r Zc BOR & ra sup: r a i 10 Dernag�phi� 19. In what year were you born? 19�___ R 20. Gender: 1. Male 2. female 21. So that we can be sure all races E* represented fairly, would you describe yourself as: 1. -White 2. stay 3. Other 4. Refused 22. Are you a parent of a child currently in either the Orange County Schools or The Chapel Hill- C.arrboro City Schools? 1. Yes .................................... SKIP TO Q25 2. No 23. Are you a parent of a child formerly in either the Orange County Schools or The Chapel Hill,- Caurboro City Schools? 1. Yes ..... ............................... SKIP TO Q25 2. No 24. Are you a grandparent of a child currently in either the Orange County Schools or The chapel Hill- Cardxro City Schools? I. Yes 2. No 25. To make sure all areas are fairly represented throughout the county, in what township do you resin? 1. Cedar Grove S. Eno 2. TAU River 5. Bingham 3. Checks 7. Chapel krill 4. Hillsborough S. , Don't Know Thank you for helping us today. ,?AN -25 -92 WED 15:40 TOHN:STON, ZABOR $ ASSOC. P.02 ORANGE COUNTY SCHOOL BOND REFERENDUM STUDY Johnston, Zabor & Associates January 28, 1992 11 ,TAN -29 -92 WED 15Z40 ,SOHNSTON. ZABOR & ASSOC_ P. O3 lz TABU OF CONTENTS EXECUTIVE SUMMARY ......... ..............................I METHODOLOGY ..... ....... ..............................2 RESULT'S 1. Awareness of School rssues .. ............................... 3 II. Bating of School Facilities .... 4 ............................ 3 III. Support for the Education Bond Referendum ......... ........... 4 IV. Distribution of Bond Proceeds ............................... 5 V. Timing of Referendum .................................... 5 Vi. Background and Demographics .............................. 5 JAN-29-92 WeD l zi : 41 .TOHNSTON , 2ABOR & ASSOC:. Fl. 04 13 EXECUTIVE SUMMARY Support for a school bond referendum in Orange County is quite high. Where is, however, a strong negative correMon between support for the referendum and the amount of the bond. Support for the lowest level, S45 million dollars, is 69.3%, while only 37.2% at an $$5 million level. At each level, support is highest among women, residents of the Chapel MWCarrbm School District and those who have not had children in either of the school systems (Those who have not had children may see the more potential personal gain). Awareness of the bond issues is rather low. While 51.1 % claim prior knowledge of the proposed referendum, only 19.2% consider themselves "well informed" about enrollment growth in the systems and only 12.5% consider themselves "well inforied" about the proposed construction projects. Parents of children currently enrolled in one of the systems am more likely to consider themselves "well - informed." Forty percent feet that the bond proceeds should be split between the two systems according to projected enrollment. Twenty-three percent prefer that it be evenly divided between the two districts. Forty percent of the Orange County district residents prefer an even distribution. Nearly two-thirds, 61,996, say the issue of school overcrowding is "extremely important" or "very important" to their decision to support or not support the school bond referendum, with no outstanding differences between demographic groups. JAN - 29--92 WED 15:41 JOHNSTON, 2ABOR Q ASSOC. P-05 M MODOLOGY Johnston, Zabor & Associates conducted 401 telephone interviews with registered voters of Orange County. Telephone numbers were dialed randomly from the Chapel Hill and Hillsborough phone books. In an effort to approximate the voter regisistrati+on by school district, 281 interviews were completed with residents of the Chapel Hill /Carrboro School District. The 115 were completed with residents of the Orange County School District, representing a 7096/30% distribution between the Chapel Hill/Cartbor+o and Orange County. School districts, Distribution of Completes by Township Number Percentage Bingham 14 3.591 Cedar Grove 12 3.0% Cheeks 4 1.0% Eno 12 3.0% Hillsborough 60 15.0% Little River —.0 3,25 Orange County 115 28.7% Chapel Hill/Caffboro 281 70.1% Don't Know __I 1.2 % 401 100.0% All calls were matte from the Johnston, Zabor & Associates Phone Center in Research Triangle Park, NC. All interviews tools place in the evenings between January 13 and January 20, 1992. The caller to supervisor ratio averages! 2.6 to 1. Approximately ten percent of the interviews were monitored by a supervisor. All questionnaires were checked for completeness and accuracy by Johnston, Zabor & Associates' field supervisors. incomplete questionnaires were returned to the callers for callbacks. All questionnaires were keypunched twice to insure accuracy. 2 14 :42 .JOHNSTON r ZABOR 8� ASSOC- P. o 6 15 RESULTS 11 AW&Teness of School issues Over half, (51,196 ), of the respondents claim awareness of the bond referendum. Only 19.2%, however, consider themselves "well informed about enrollment growth in the local school systems ". Even fewer, 12.5%, claim to be "well Informed about construction projects proposed for the local school systems." Parents of current and former students of the systems are more lilaely to be aware of the proposed referendum, enrollment growth, and the construction projects. Awareness of: Parents Parents of Curren O (n =407) (n= 97) (n =84) Referendum 51.1% 60.8% 63.1% Enrollment 19.2% 29.9% 21.4% growth Construction 12.5% 17.5% 16.7% projects Nearly two-thirds, 62.3%, list newspapers as the source where they obtain most of their information about the schools. Television is the next most often mentioned source at nine percent, followed by "teacher /school staff at seven percent and "students/children " and "parents/friends" at six percent each, "Building new facilities and renovating existing ones" is considered very important by almost three- fourths of the respondents (71.2 %), with women rating it "very important" more often than men (80.2% vs. 68.3%). Overall, only four percent rated this "rot very important." II. Rating of School Facilities Rcsidelts of the Chapel Hilvearrboro School district rate the facilities of the two districts slightly higher than the residents of the Orange County district. On a scale of one to four, they give the Orange County facilities a mean score of 2.7 and the Chapel Hill /Carrboro facilities a mean score of 3.2. Orange County district residents give means scores of 3.1 for Chapel Hill/Carrboro and 2.6 for Orange County. JAN- 29--92 WED 15:43 JOHNSTON. 2ABOR & ASSOC. 16 M. Support for the Education Bond Re&rendum Regxxxknnts were asked if the would support an education bond referendum at five different levels: $85 million, $75 million, $65 million, $55 million and $45 million. At the lowest level, $45 million, 69.3 % percent of the respondents say they will vote for the referendum. At each level, women are more lil dy than men to vote for the bond, as are residents of the Chapel Fill /Carrbom district over Orange County residents, and blacks over whites. It should be noted, however, that due to the small number of black respondents, projections made from theme data should be cautiously. Respondents who have not had children in the systems are slightly more likely to vote for. the bond than those who currently have children in school. These two groups show consistently stronger support for the bond than do parents of former students, suggesting that those who have not had children foresee the most personal gain in the bond. Support at: Parents Parents TDW of curre t of former Neilb t (n -401) (n =97) (n =84) (n =206) $45 million 69.3% 74.2% 53.6% 74.3% $55 million 59.4% 62.9% 40.5% 56.4% $65 million 52.9% 54.6% 38.1% 59.2% $75 million 41.1% 44.3% 29.8% 44.7% $95 million 37.2% 40.2% 29.8% 39.3% There is a strong negative correlation between the percent who favor the referendum and the amount of the bond (r= -.99). Eased on this correlation, the percent who favor the referendum were plotted against the amount of the bond and a least squares preftion line was drawn. The equation for the regression line is: Y = 105.6 - .925x where y = Approval in percentage point x = Bond amount in millions 4 WED 15 :43 .TOH"s -ro". ZABOR ec AS50O. P_ 08 17 Solving for 50% support of the referendum, the regression yields $67.37 million. Point estimates of the confidence interval computed from the standard error of the rages" coefficient would yield excessively large intervals bemuse the regression line was found from five aggregated data points. IMerefore, it would be better to look at the confidence intervals around the individual questions, which are based on 401 cam. At the $65 million dollar level, 52.9% of respondents support the referendum, with a confidence interval of +/- 4.9%. If the amount of the bond is decreased to $55 million, support rises to 59.4% with a confidence Interval of +/- 4.9%. Sixty -two percent say the issue of school overcrowding is "extremely important" or "very. important" to their decision to support or not support the school bond referendum. Ten percent say that this issue was "not very important ". There were no outstanding differences between demographic groups in the responses to this quastion. Nearly two - thirds, 59.9 %, report there are no other issues that might cause them to vote against the referendum. Ten pint mention the cost in taxes as a factor that influences them negatively. Disproportionate distribution of funds is mentioned by 6.0%. Again, there are no apparent differences between demographic groups. IV. Distribution of Bond Proceeds Forty percent of the respondents feel that the division of bond proceeds should be based on "projected enrollment". Nearly one- fourth, 23.2 %, say that it should be evenly divided and 15.5% think that it should be "proportional to request ". Forty - two percent of residents of the Orange County School district and b 1.1 % of blacks say it should be evenly divided. Fifteen percent of the Chapel Hill/Carrboro district feel it should be evenly divided. V. Miming of Referendum Over half, 53.9%, say that the best time to conduct the school bond referendum would be November 1992, "which world coincide with the national election." Niaoeieen percent preferred May, along with the Primary and 15.0% opt for a special elecdo n between the two. (This does not reflect any correlation between support for the bond and the tithing of the referendum.) .J H M VY. Background and Demographics The age of the respondents ranged from 18 to 90 with a mean of 44.1 years. Approximately on& quarter of the respondents are parents of students currently in one Of the school systems while another fourth Ire parents of former students. These was an even split of male and female respondents. relative to race, 889' of the respondents are white, trine percent black, and three percent "other" or refused. Eighty -seven percent claim to have, voted in the last election. The Orange County district residents stand out, with 95.0% participation in the last election. In both the Chapel Hill/Carrboro and Orange County districts, 93% claim they would vote if the - school bond referendum W= place. A third of the respondents, 33.9%, consider themselves "active in school- related issues," with parents of current students being the highest segment (68.0%). Fifty -seven percent report. membership in "school - related organizations or citizen's action committees." Of this group, 54.5% arc members of PTA and 5.2% are members in NEA. 11 18 UZ NOTICE OF INTENT TO APPLY TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF BONDS NOTICE is hereby given of the intention of the undersigned to file an application with the Local Government Commission, Raleigh, worth Carolina, for its approval of the issuance of the following proposed bonds of the County of Orange, North Carolina, which bonds shall be subject to the approval of 't.he voters of said County at a referendum: $XX1 000,000 SCHOOL BONDS for the purpose of providing funds, with any other available funds, for erecting additional school buildings and other school plant- facilities, remodeling, enlarging and reconstructing existing school buildings and other school plant facilities, acquiring any necessary land, furnishings and equipment therefore and developing such land, in order to provide additional school facilities in said County to maintain the nine months' school term as required by Section 2 of Article 4 IN of the Constitution. Any citizen or taxpayer who objects to said bonds in whole or in part may file with the Local Government Commission a statement setting forth his objections and containing his name and address as provided in Section 159 -50 of the General Statutes of North Carolina, in which event he shall also file a copy of such statement with the undersigned, at any time within seven days from the date of publication of this 'notice. Objections set forth in said - r 20 statement will be considered by said Commission, along with said application, in determining whether to approve or J.isapprove said application. BOARD OF COMIMISSIONERS FOR THE COUNTY OF ORANGE, NORTH CAROLINA By Beverly A. Blythe C Clerk to the Board of Commissioners 'NOT ADMITTED IN NEW YORK November 26, 1391 Mr. Kenneth T. Chavious County of Orange Finance Director 109 Court Street. Hillsborough, North Carolina 27278 Re: County of Orange, North Carolina Pro used School Bonds Dear Ken: In accordance with our conversation of yesterday, I with to set forth the following suggested calendar of the various steps to be taken in connection with the authorization of the bands described above and the holding of a special bond referendum thereon: By February 8 - Publication of Notice of Intent. Prior to - Passage of resolutions by The Chapel February 18 Hill.- Carrboro Board of Education and The Orange County Board of Education, as may be appropriate, requesting the Board of Commissioners for Orange County 'to provide additional school facilities. February 18 - Last day from the that the approval accepted Commissi.l for receipt of written. notice Local Government Commission county's application, for of bonds has been - -filed and for submission to the :)n. February 18 - Introduction of bona order by Board of Commissioners at a regular meeting. 21 GUNDAR5 APERANS ROGER J HAWKE A FRANCI5 ROBINSON -iP JOSEPH w ARMBRUST. JR CHRISTIAN S HERZECA DANIEL M ROSSNER LAWRENCEA BAUER THOMAS A HUMPMREvS RICHARD D RUDDER RU55EL H BEwTIE. JR ALAN L JAKIMO CHARLES j SANDERS R W O O O D ANDREW S BERKMAN ROBERT JONES' HOMER SCHAAF SCOTT BI LER CATHY M KAPLAN PAUL ALAN SCHOTT• E MICHAEL,URADLCI JOHN L KELLY PICHARD B SCHREIGER, ONE WORLD TRADE CENTER DOUGLAS S BROWN HENRY S KLAIMAN EILEEN CAULFIELD SCHWAB FRANKP BRUNO MITCHELL KLEINMAN PAUL SELVER NEW YORK, N.Y. 10045 -0557 REGINA BRYANT- FIEL05 SHARON A KNIGHT NORMAN p SLONAKER DAVID G CASNOCHA- SUSAN 0 LEWIS TH0Mw5 P SMITH Jq 212839 -5300 PHILIP w CLARK F LEE LIEBOLT. JR ERIC p TASHMAN ROBERT S. COOK JR, KENNETH C LIND LAWRENCE TONDEL TELEX. 12.7324 JAME5 L COPELAND DALE W LUM' R DONALD TURLINGTON CABLE ADDRESS BROWOODLAW JOHN M COSTELLO JR JOHN A MACKINNON JEFFPEYC TWEEDY FACSIMILE 212 - 839.5599 KENNETH T COTE JAMES K MANNING RICHARD A VAN DUSEN ROBERT J DONATUCCI VICTOR MARRERO MAX VON HOLLWEG WALTER T. ECCARD' RENWICK D MARTIN GAIL G WATSON MITCHELL FENTON GERALD J MCGOVERN JUDITH WELCOM EDWARD) FINE CHRISTOPHER B MEAD KAREL WE5TERLING 555 CALIFORNIA STREET 10900 WILSHIRE BOULEVARD MICHAEL L. FIT$GERALp PETER J MICHEL L MwPKUS WILTSHIRE SAN FRANCISCO CA 94104.1715 LOS ANGELES. CA 90024 -6532 SHELLY 5. FRIEDMAN HENRY MINNEROP MICHAEL WOLFSON TELEPHONE 415 -398 -3909 TELEPHONE 213 - 208.4343 STEPHEN L. GERBER- PATRICIA A MURPHY THOMAS G WOOD- FACSIMILE. 415 -397 4621 FACSIMILE 213 - 208 -5740 A J ALExIS GELINA5 JAMES E MURRAY' PATTI T. WU CLIFFORD M. GERBER JOHN H. NEWMAN RICHARD L GOARD MICHAEL PECK 915 CONNECTICUT AVENUE N,W, BLACKWELL HOUSE HOWARD G. GODWIN. JR. A ROBERT PIETRZAK OF CPuNSEI WASHINGTON D C. 20006.4004 GUILDHALL YARD MARTIN E, GOLD E MILES PRENTICE. 111 CHARLES J JOHNSON JR TELEPHONE! 202.223 -0220 LONDON EC2V SAID WILLIAM M GOLOMAN PAUL C PRINGLE ROBERT L MITCHELL FACSIMILE 202- 223.0405 TELEPHONE 071. 806 -1588 ERIC 5 HAuETER JOHN A. OU15ENBERRY JOHN E ZUCCOTTI FACSIMILE 071- 796 -1907 'NOT ADMITTED IN NEW YORK November 26, 1391 Mr. Kenneth T. Chavious County of Orange Finance Director 109 Court Street. Hillsborough, North Carolina 27278 Re: County of Orange, North Carolina Pro used School Bonds Dear Ken: In accordance with our conversation of yesterday, I with to set forth the following suggested calendar of the various steps to be taken in connection with the authorization of the bands described above and the holding of a special bond referendum thereon: By February 8 - Publication of Notice of Intent. Prior to - Passage of resolutions by The Chapel February 18 Hill.- Carrboro Board of Education and The Orange County Board of Education, as may be appropriate, requesting the Board of Commissioners for Orange County 'to provide additional school facilities. February 18 - Last day from the that the approval accepted Commissi.l for receipt of written. notice Local Government Commission county's application, for of bonds has been - -filed and for submission to the :)n. February 18 - Introduction of bona order by Board of Commissioners at a regular meeting. 22 February 20 - Publication of bond order as introduced and notice of public hearing. March 9 - Holding of public hearing, adoption of bond order and passage of referendum resolution by Board of Commissioners at a regular meeting. March 12 - Publication of bond order as adopted. March 12 and - Publication of notice of referendum. March 19 March 16 - Absentee ballots to be available. April 6 - Last day for registration. May 5 - Referendum. May 7 - Canvassing of referendum returns by County Board of Elections. May 19 -- Declaration of result of :: eferendut. by Board of Commissioners at a regular meeting. May 21 - Publication of statement of result of referendum. Please let me know if the calendar set forth above is satisfactory to the Board of Commissioners and the Board of Elections. In addition, if you expect that the County will_ proceed to authorize the bonds, please provide me with some information describing the additional school facilities that are to be financed with the proceeds of the bonds and how much of the cost of such facilities is to be attributed to each school administrative unit in order that I might prepare the Notice of Intent that is scheduled to be published by February 8 in the calendar above. If you have any questions, please call me. Enclosures cc: Ms. Janice Burke �A Sincerely yours, Gundars Aperans ORANGE; COUNTY BOARD OF COMMISSIONERS ACTION .iGENDA ITEM ABSTRACT Meeting Date: February 3. 1992 SUBJECT: APPOINTMENTS DEPARTMENT: Board of Commisssioners ATTACHMENT(S): Under Separate Cover Action Agenda Item No. X PUBLIC HEARING YES: NO: X INFORMATION CONTACT: Revert v .B-1 vthe Ext. 21.25 TELEPHONE NUMBER - Hillsborough - 732 -8181. Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE The attached recommendations are being presented for the Board of Commissioners consideration. The individual appointments are listed on Page 2. BACKGROUND: DOMICILIARY HOME COMMUNITY ADVISORY COMMISSION: HUMAN SERVICES ADVISORY COMMISSI.ON: HISTORIC PRESERVATION COMMISSION: RECREATION AND PARKS ADVISORY COUNCIL: RECOMMENDATION(S):- As the Board decides. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: FEBRUARY 3, 1992 SUBJECT: MINUTES ------------------------,--m----- DEPARTMENT: COUNTY COMMISSIONERS ATTACHMENT(S): UNDER SEPARATE COVER Action Agend Item No. _ PUBLIC HEARING YES: NO: X INFORMATION CONTACT: BEVERLY BLYTHE TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane - 227 -2031 PURPOSE: To correct and /or approve the minutes as submitted for consideration: January 21, 1992 - Regular Meeting BACKGROUND: In accordance with 153A -42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Boardfs proceedings. RECOMMENDATION(S): As the Board decides. 4. ORANGE COUNTY HTLLSBOROLUGH NORTH CAROLINA - ffaiWer-:r, 6Xr, TO: Orange County Board of Commissioners FROM: John Link, County Manager DATE: February 3, 1992 RE: School Bond Survey &VaAJ',4a 47,52 In response to a request by Commissioner Insko, I am attaching several tables of data provided by Johnston, Zabor & Associates. The columns with the heading "District" reflect the breakdown by school district on survey responses to questions about the timing of a bond referendum and amount of support for each of five different bond levels ($45, $55, $65, $75, and $85 million). Please let me or Rod know if you have any questions. AREA CODE (919) 732 -8181 • 968 -4501 • 688 -7331 • 227 -2031 • FAX (919) 644 -3004 Ext. 2300 F E- t• — Z� —ya f•1ur -1 1 �- : Ito J 0r" s T 0rM r Z"BOR ,x P . Ab c Y m b Y M s D x r O x t m N T N k r N G O i. c Hat o r 0 m Q✓ ry W O W r �p ry N -07 Ti S .p (� 2 „.n i1vN. 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B § § $ ■_ � � ■���� B� $� � § � ■��k ■� B� � � § N14 � ■�■�k& ■� � ■ � ■ B■ �.� -� ��k ■�■ § � ■ _ ■ � � - � ■�s ■■ §I & § � � � B� ■ ■_� ■B■ & ■ 10 kE B� B Pb _■ B� § on ■ B■ B k� ■q � § B■ B$ I � b ■ #m B■ E � � � E 1 � � � s � � \ � � & § � § § - ) � § ■ t 2 B - � . � � § § kq Km § k - 2 « & »E■� ■� $ � § ■k� § k§ tp � ■ ■ ■ _ k2d■ Ba £ ■ § � ■ � _ § ■ � &$dam ■ ■m n m t FO ■pw k■ ��k � =k =2■ P km■�»_ K� kI § kk �� ■��■ K ■b�# B� ■ / 2 E _ �__o ■_ § .[ 9 .+ § § kq Km § ■ � ���� K■ $ � § � ■ e � � � k � ) , % � i ■ k ■ � k § ■ § _ § ■ § RED- 3�a2 mow 12 =5e JoBws7ow. � � § § k § zA�OR & Assoc. � � � � f � � R.e6 E � � f IL $ $ E I ■ k ■ s ¢ § @ k � § # / � . � ■ ■ § � � m ■ a- k ■k$ ■� -■■ - 4. k =� ■B� B$ E § = p ■ _ k�� ■k� k2 - � � ■ - ■ ■B� ■� � � ■ ■ «k� ■■ § -K � #�� -k- ■� k� � §`B§ � ��� ■� ■k$ ■§ k§ ; m _ ■ � B■ � A__ ■# § F § § ■ ■ ■_ ■ - ■_ ■� i B§ B$ � B q B & § i - � � ■ ■&k ■ ■■ B■ $ ■ k _ w 14 § Co R.e6 E � � f IL $ $ E I ■ k ■ s ¢ § @ k � § # / EEB- sa92 mow 12 ;5I JoHNSIoN 2ABoR & Assoc. k . E . . � . - F.el k_ � � / a 2 IA t � E E s ■ , a K � § ■ § § § - Ba . . p�x�w■ _ a » ■■ ■�� B� ft,§ . � .. e b _ ■ ■gul G ■t ■_ _ � �� _ k■ . �! ■ ■k -�© ©- , _ ■ » B■ �.� � B_k ■�q § � _ � ■ i ■ I| � k■k�k& B■ , ~ § |� � � � ■ § _ 2r1� * � ■4A k§ - § § ■■ ■ B§ ■w # ■■ ■■ - � 2 - » § B# E . �_ ■_■_ y . _ B■ B& B � § § . B■ B� s §| . � 7 % F.el k_ � � / a 2 IA t � E E s ■ , a K � § ■ § § § - State of North Carolina • A q 7 46 Division of Motor Vehicles THOMAS J. HARRELSON 1100 New Bern Avenue SECRETARY OF TRANSPORTATION Raleigh 27697 -0001 January 24, 1992 Ms. Pam Jones Orange County Board of Commissioners 106 East Margaret Lane Hillsborough, North Carolina 27278 Re: Assignment of Space for Driver License Office, Carrboro, North Carolina Dear Ms. Jones: ROBERT F. HODGES COMMISSIONER OF MOTOR VEHICLES This letter represents the memorandum of an understanding between the Orange County and the Division of Motor Vehicles concerning space for a Driver License Office in Carrboro, North Carolina, subject to the following conditions: (1) Orange County, subject to all of the terms and conditions of the lease between Orange County and the owner of Carrboro Plaza, agrees to provide unit number thirteen (13) of the Plantation Plaza Shopping Center located at the intersection of North Carolina Highway 54 By -Pass and North Carolina Highway 54 Business in Carrboro as space for a Driver License Office with the following services: (a) Heating facilities, air - conditioning facilities, electrical facilities, adequate lighting fixtures and sockets, ventilation, hot and cold water facilities and adequate toilet facilities (b) General maintenance including plumbing repairs, electrical repairs, etc. (c) Adequate parking for driver license clients and employees (d) Water and sewer (2) The Division of Motor Vehicles agrees to pay the cost of utilities including heat, air - conditioning, telephone, lights and water. (3) The Division of Motor Vehicles agrees to provide janitorial services and trash removal for the above mentioned space. (4) It is agreed between the parties hereto that upon expiration or termination of this assignment, the Division of Motor Vehicles may remove all equipment and improvements placed upon the premises at its expense, provided the same can be removed without material damage to the premises. This agreement is for a period of one (1) year beginning December 15, 1991 and terminating on December 15, 1992. This agreement may be extended upon mutual consent by all parties involved. Acceptance and understanding of these conditions are evidenced by the signature appearing below. We trust this will be agreeable with your office. If there are any questions, please contact this office. -4 WgX5��� ASSISTANT COMMISSION R DIVISION MOTOR VEHICLES ORANGE COUNTY V CHAIRMAN COMMISSIONERS • ITEMS NOT ON THE PRINTED AGENDA If you would like to speak on an item that is not on the printed agenda please complete the following information_ NAME: //�i,� dc��Ge�,�R Z-OA ADDRESS: *7 30 .f/ y: i1-i► Al G 7 7 0 7 TELEPHONE NUMBERS: HOME: BRIEF DESCRIPTION: P Gxa. - A �_ � -- -.._ ___ � � - _.. G .�..__� �._� � _� __,.. _. �. - -- - - -- - ..._ _ _ � .Ts 5 c� �... _ _ � ���13 ORANGE COUNTY HILLSBOROUGH NORTH CAROL -I\A .. '�luirayer :r �i'c TO: 'Board of County Commissioners a FROM: Sally Kost, Budget Director SUBJECT: Impact of Interest Rates on Debt Service Payments DATE: February 3, 1992 In response to a request from Commissioner Gordon, I have prepared the attached chart which shows the impact of differing interest rates on the debt service payment for a $52 million bond package. The interest rates shown are: 6 %, 70, and 8 %. For illustrative purposes only, all the bond are sold at one time. Commissioner Gordon also requested that the debt service payments be shown in terms of impact on the tax rate. Note that no adjustments were made for revaluation. Also tax base growth was estimated at a straight three percent over the 20 year period of the debt payment schedule. Attachments: AREA CODE (919) 732 -8181 • 968.4501 • 688.7331 • 227 -2031 . FAX (9191 644 -3004 Ex'. 2300 4 - tix FOR ILLUSTRATIVE PURPOSES ASSUME THAT $52,000,000 IS SOLD AT ONE TIME OUTSTANDING DEIST PRINCIPAL PAID EA YR 6% INTEREST 6% TOTAL P&I 7% INTEREST 7% TOTAL P&I 8% INTEREST 8% TOTAL P &I 52,000,000 2,600,000 3,120,000 5,720,000 3,640,000 6,240,000 4,160,000 6,760,000 49,400,000 2,600,000 2,964,000 5,564,000 3,458,000 6,058,000 3,952,000 6,552,000 46,800,000 2,600,000 2,808,000 5,408,000 3,276,000 5,876,000 3,744,000 6,344,000 44,200,000 2,600,000 2,652.000 5,252,000 3,094,000 5,694,000 3,536,000 6,136,000 41,600,000 2,600,000 2,496,000 5,096,000 2,912,000 5,512,000 3,328,000 5,928,000 39,000,000 2,600,000 2,340,000 4,940,000 2,730,000 5,330,000 3,120,000 5,720,000 36,400,000 2,600,000 2,184,000 4,784,000 2,548,000 5,148,000 2,912,000 5,512,000 33,800,000 2,600,000 2,028,000 4,628,000 2,366,000 4,966,000 2,704,000 5,304,000 31,200,000 2,600,000 1,872,000 4,472,000 2,184,000 4,784,000 2,496,000 5,096,000 28,600,000 2,600,000 1,716,000 4,316,000 2,002,000 4,602,000 2,288,000 4,888,000 26,000,000 2,600,000 1,560,000 4,160,000 1,820,000 4,420,000 2,080,000 4,680,000 23,400,000 2,600,000 1,404,000 4,004,000 1,638,000 4,238,000 1,872,000 4,472,000 20,800,000 2,600,000 1,248,000 3,848,000 1,456,000 4,056,000 1,664,000 4,264,000 18,200,000 2,600,000 1,092,000 3,692,000 10274,000 3,874,000 1,456,000 4,056,000 15,600,000 2,600,000 936,000 3,536,000 1,092,000 3,692,000 1,248,000 3,848,000 13,000,000 2,600,000 780,000 3,380,000 910,000 3,510,000 1,040,000 3,640,000 10,400,000 2,600,000 624,000 3,224,000 728,000 3,328,000 832,000 3,432,000 7,800,000 21600,000 468,000 3,068,000 546,D00 3,146,000 624,000 3,224,000 5,200,000 2,600,000 312,000 2,912,000 364,000 2,964,000 416,000 3,016,000 2,600,000 2,600,000 156,000 2,756,000 182,000 2,782,DD0 208,000 2,808,000 TOTAL 52,000,000 32,760,000 84,760,000 38,220,000 90,220,000 43,680,000 95,680,000 1 ct on 6% 7% 896 TAX RATE =s 367,148 15.58 17.00 18.41 378,162 14.71 16.02 17.33 389,507 13.88 15.09 16.29 401,193 13.09 14.19 15.29 413,228 12.33 13.34 14.35 425,625 11.61 12.52 13.44 438,394 10.91 11.74 12.57 451,546 10.25 11.00 11.75 465,092 9.62 10.29 10.96 479,045 9.01 9.61 10.20 493,416 8.43 8.96 9.48 508,219 7.88 8.34 8.80 523,465 7.35 7.75 8.15 539,169 6.85 7.19 7.52 555,344 6.37 6.65 6.93 572,005 5.91 6.14 6,36 589,165 5.47 5.65 5.83 606,840 5.06 5.18 5.31 625,045 4.66 4.74 4.83 643,796 1 4.28 4.32 4.36 AVERAGE 9.16 9.78 10.41 TAX RATE ASSUMES 3 % GROWTH. NO ADJUSTMENTS FOR REVALUATION OF REAL PROPERTY MADE. February 3, 1992 Dear County Commissioners: I am hoping you have decided to go ahead with the bond referendum in May. Previously I expressed the opinion that a special election in September might be preferable, but I was assuming that the public would be ambivalent about a major bond at this time. I expected that we would need to mount an extensive and thorough educational effort to solidify positive public support for the school bond. The results of the countywide survey published last week in the Chapel Hill Newspaper show that we are starting with a much stronger base of support than I anticipated. Considering that a delay of only a few months in the referendum will mean that a whole school year will probably be lost in the building schedule, I would now encourage you to go with the referendum as soon as possible. There is time to intensify support for the bond, and I think we will be able to maximize the benefits of low interest rates and building costs by beginning sooner rather than later. Whatever your decision, you can count on my help to promote the bond and work for its passage. Sincerely, 1140� Nancy M. Salmon Crik?LL HILL -cykR CHAPEL HILL- CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 O'ry NauoQ, Superintendent TO: County M: Commission�errs, FRO Maly Bushnell, Chal Board of Educatlon `r-1, RE: High School Budget DATE: February 3, 1992 Jon L Calhoun, Assistant Supwintendent of Instructional Services "on 0. r a t Superintendent of support Recently. I have heard some of you express some uncertainty about the $23 million allocation for the proposed high school. Consequently, I asked our staff to apply the same model to the high school which Orange County used to arrive W a $14.5 million budget for the middle school. Copies of both the original middle school budget and this high school budget are attached. The high school budget is based upon a 240,000 square foot bulking (Riverside has 272,000 Sq. ft.). The State Department of Public Instnxtion suggests that a large high school (1600 students) should provide 160 square feet per student and a small high school (600 -800 students) 225 square feet per student Our model is based on 200 square feet per student for 1200 students (1,000 capacity with core facilities for 1,500). As you can see, this model produces a total projected cost of almost $29 million in today's dollars. Considering that the project is at least two years away from being put out to bid, the $23 million appears to be inadequate. I reafte that this is not the time to discuss raising this figure; however, this analysis should assure you that the budget certainly is not too high. We will have to build a smaller high school In order to adhere to the budget which you evidently feel comfortable recommend rig. I also would remind you that any delay In the date of the bond referendum more than likely will increase our construction casts as well as the debt that would be incurred by selling bonds when interest rallies are expected to increase. A May referendum would allow us to take advantage of economic conditions which are to our benefit at this time. NGPrh cc: CHCCS Board of Education John Link, County Manager qu uu2 ; UC /U:Sr"92 10:57 $833 45bU ClUPHL HILL -CARR UU3 PROJECTED COST OF HIGH SCHOOL A TOM Construction Cost (240,000 sq. ft. a $65) = $15,600,000 B Site Development (12%) 1,872,000 C Fixed Equipment (12% of A) 1,872,000 D Team Sports Facilities 750,000 E Technology 1000,000 F SUBTOTAL 20,494,000 G Site Acquisition (60 acres @ $30,000) 1,800,000 H Movable Equipment (8% of F) 1,639,520 1 PrOfessionW Fees (10% of F) 2,049,400 J Administrative Costs (29% of F) 409,880 K Off -Site Improvements 500,00 L Contingencies (10% of E) 2,049.400 TOTAL PROJECT COSTS $28.942,200 �5uoa 1U:57 ✓ iZ3 431 u Ca: F'EL RILL -CARR ORANGE COUNTY MIDDLE SCHOOL BUILDING CONSTRUCTION COSTS 16S square feet per student MUMPOW by 700 stuclents 117.600 square feet 0 $65 per square toot $7,6ae,000 A TOTAL CONSTRUCTION COSTS FOR MIDDLE SCHOOL $7,644,000 S SITE DEVELOPMENT $912,000 C FIXED EOUIPMENT 12% of consb'ucdon costs (A) $917,280 0 TEAM SPORT FACILITIES $350,000 1= TECHNOLOGYICOMMUNICATION EQUIP $712,500 F SUBTOTAL $10,535,780 G SITE ACQUISITION $627.000 H MOVABLE EQUIP $855,000 PROFESSIONAL FEES (10% of Subtotal Above (17) $1,059.67$ J ADMINISTRATIVE COSTS (2% of Subtotal Above .(F)) $210,718 K OFF—SITE IMPROVEMENT Sg,000 L CONTINGENCIE$ $975,000 TOTAL PROJECT COSTS $14,485,074 ESTIMATED ORANGE COUNTY COSTS FOR MIDDLE SCHOOL �5uoa 721 East Franklin Street Chapel Hill, NC 27514 February 3, 1992 Memo to: Orange County Commissioners: Chairperson, Moses Carey, Jr. Vice Chairperson, Stephen Halklotis Alice M. Gordon Veria C. Insko Don Willhoit From: Douglas T. Breeden &WY Member, Chapel Hill- Carrboro School Board Ike: School bond amount and timing. First, I want to sincerely thank you all for allowing us to have such input into your deliberations on the school bond. You have been generous with your time and patient as our school boards went through the difficult process of forging a consensus. I am still very pleased with the consensus that we reached in our joint meetings. As you consider the issues of school bond amount and timing tonight, I'd like to strongly encourage you to: (1) keep the bond amount at the $52 million level for the first phase, and (2) go ahead with a referendum in May, 1992. The poll results were quite encouraging about the voters' understanding of our needs for space and -their willingness to spend prudent amounts to begin to deal with those needs. However, for two reasons I would resist the urge to increase the bond amount. First, the Orange County School Board had a difficult time getting to support for even this level and split of the bond. I value their support and believe that we need their strong support to pass the bond by a significant amount and in most areas of our county. Secondly, I think that some voters would feel that we are being a bit frivolous now in significantly increasing the bond amount, They know that we have worked hard to find a compromise to a lower amount that we can (painfully) live with, and they appreciate that effort. Let's not lose their trust by changing it much. My final point on the amount is that I think you should resist any urges to reduce it at all, e.g., to the $49 million level. We have reduced our budgets for these schools at least three times, and they are really bare bones. Reducing the bond amount further would cause terrible choices and problems_ it would delay some construction that really must be done the first time, or induce choices that voters and we would later regret. The timing of the referendum is perhaps the more dlfflcutt and more important issue at this time. I am aware that the poll indicated that a majority of voters would rather that we have a November referendum, rather than a May referendum. In my view it would be a serious error to delay the bond until May. First, in practicality, the 6 months delay could hold us up almost a year in occupancy. We need the space before its scheduled completion, so any delay could cause significant problems, Secondly, one reason that I supported this compromise that delayed the elementary school that we need Is just to get this construction process started. If classrooms are built anywhere In the system, at any grade level, it helps us have flexibility in dealing with overcrowding at other grade levels. Thus, if we have extra space for a year or two at the middle school level, it could help us with overcrowding at the elementary level. Please do not delay the bond, as it could then have twice the effect on future overcrowding at the elementary school level. A third reason not to delay construction relates to the two major economic points in favor of construction now. First, interest rates are at the lowest level that they have been in the past 13 years, as shown by the attached graph and table for U.S. Treasury rates. In the past year alone, rates have declined by 2% to 3%. 1 believe that Ralph Warren had some estimates that for a $25 million 20 -year bond, every saving of 0.5°% resulted in about $1.5 million of total interest savings. With the amount at $50 million and the rates lowered by 2% to 3% from past years, the interest savings could be of the order of magnitude of an elementary school. A fourth reason for a May referendum is that building costs now are very low in relation to those in the past several years, due to the soft economy. As today's Wall points out, the economy may now be strengthening. The Implication is that those low costs may not last too long. The cost for delaying 6 months could be quite large as construction costs are quite large. Financial futures markets show that investors already expect interest rates to increase by about 0.5% between September and December of 1992, as the election pressures for low rates abate. Thus, for all of these reasons, I think that going with a May bond is very prudent. If voters were fully cognizant of these points, I think they would support the May referendum. We Board members and concerned citizens will make those points to the voters. Please let us go for May. Whatever you do, you can be assured that I and many others appreciate your efforts on behalf of our schools. We will support the bond referendum. Thank you very much. Now I'M off to teach class. I'll see you tonight[ COUPON TREASURY YtEW CURVES 1982 - PRESENT % 13.60 14.27 14.2& 14.46 14.30 14.36 14.17 13.86 13.66 0.27 16.00 15.65 1.1 2.39 1- 60-22 13.82 14.07 14.32 14.55 14.51 14.SP 14.32 14.06 ' 11.58 13.84 1.00 11.74 4.14 10.75 2.96 70.02 7.79 9.22 10.24 11.23 11.68 11.66 11.93 10.31 10.65 10.64 2.18 5.31 1.18 76-20 8,13 SAO 8.6B 9.46 1Q2t 10.27 8.95 9.20 9.31 9.86 10.42 10.51 10.5E 10.82 10.85 1.84 1.85 9.63 9.75 0.68 0.79 75 -31 74-14 9.04 9.38 9.60 10.23 10.80 10.85 10.85 11.15 11.60 11.73 11.46 239 9.56 0.66 72 -23 9.00 9.36 9.77 10.48 10.82 11.15 11.52 11.34 11.39 11.60 11.76 1 t.98 11.84 2.50 9.94 0.68 70-01 9.26 9.67 10.04 9 98 10.42 1073 11.50 1219 9239 1243 1Z45 1247 Z45 9.57 10.81 1219 0,63 1.87 66-07 59-20 10.26 11.15 12.24 13.14 13.71 1381 13.83 13.77 13.68 12.27 1.82 11.50 0.92 67 -07 1058 11.04 11.39 1202 12.44 12_50 1240 1231 11.63 11.58 3.37 8.75 0.67 71-02 8.05 8.64 9.19 9.99 11.09 11.47 11,45 L" 9,03 9.46 10.43 11.32 11.68 11.63 11.85 11.71 3.19 9.06 7.81 0.62 0.80 69--23 77 -02 7.01 7'.31 7.65 8.62 2.66 10.14 t0.15 10.55 10.59 t0.68 3.14 3.06 8.06 0.79 75 -19 7.27 7.57 7.93 8.89 9.78 10.17 10.33 10.78 9.34 1.74 8.00 076 85 -07 7.24 7.41 7.57 7.98 6.58 8.83 6.98 9.45 6.51 6.48 6.68 6.93 7.22 7.32 7.36 7.51 7.50 0.67 7.44 8.88 0.93 0.75 102 -10 99-18 6.13 6.19 6.39 6.81 7.24 .7.30 7.42 7.79 7.49 7.79 1.29 2.16 6.13 0.82 96.18 5.31 5.59 6.78 6.36 7.00 7.30 7.49 7.07• 7.25 L04 7.86 7.60 1.48 6.38 0.59 96-06 5.79 5.84 5.95 6.36 6.61 5.88 6.10 M O SM 6.64 7.10 7.38 7.67 7.96 7.92 1.69 6.68 7.19 0.81 1.33 28 -15 91 -16 5.86 6.12 6.65 7.45 8.00 835 8 37 9.56 8.68 9.84 8.50 9.74 2.51 281 835 1.48 81 -22 6.77 7.19 7.74 8.53 7.75 9.16 8.39 9.41 8.63 8.86 9.05 8.98 3.02 7AA 1.60 67 -31 5.84 6,44 1 7.07 1 6.48 6.94 7.55 8.18 8.49 8.69 8.94 6.89 2.70 8.94 0.85 90-03 5.99 6.74 7.02 7.43 7.96 8.39 8.65 8.80 8.99 8.85 2.06 7.88 8.63 t.14 1.16 88 -24 88 -24 7.47 7.83 811 &41 &59 6.73 8.83 9.13 &96 sr 8.96 6.9.9 1.36 0.77 9.31 0.95 89-04 8.36 3.81 9.01 9.13 9.13 9.20 9.18 S.49 9.57 9.64 9.46 9.36 9 -27 9.18 9.09 0'09 10.25 1.07 86 -13 97 8.24 8.13 8.09 8.03 8.00 8.08 6.08 8.13 8.03 -0.16 9.31 1.07 -30 $15 6.29 8.33 &35 7.91 LO B 7.97 0.09 6.38 0.56 98 -21 T. 7.89 7.75 7.83 84 96 8.03 8.22 6.32 861 8.64 8.69 8.63 8 78 8.82 8.41 0.60 0.43 850 8.98 0.47 0.40 91.26 94 -11 7.98 &00 8.03 821 8.35 6.45 8.41 8.81 6.51 19.05 6.94 1.46 6.31 0.96 69 -12 7.9$ 7.52 7.66 7.98 7.13 6.46 7.64 6.70 7.9B 6.06 8.03 8.24 9.49 7.69 1.00 95 -23 6.69 8.74 6.80 8.37 6.47 6.49 7.04 7.61 7.67 &Ol 8.12 8.20 1.64 7.06 6.88 0.69 0.66 910 98-05 6.22 6.35 6.43 7.08 7.69 7.90 8.04 8,17 82'� 8.24 1.82 219 6.44 0.58 95 -15 8.88 6.04 6.24 7.01 7.73 7.85 8.05 8.01 8.17 8.16 8.18 233 6.06 0.38 96-13 5.66 5.81 6.01 6.75 7.61 7.67 8.05 8.25 8.27 2.98 6606 0.39 95 -24 5,61 6,91 6.14 6.67 7.89 7.91 7.89 8.12 8.23 8 2.56 5.67 5.91 6.29 6.89 8.00 &16 a 48 6.06 040 -� 6.66 6 -88 6.13 76 7. 3 7.34 7.65 7.61 7.99 8.08 235 5.81 0.35 96-02 5.46 5.56 5.71 8.33 $90 7.23 7.44 7.73 7.80 2.20 5 -63 a39 100 -00 5.24 5.30 5.38 6.96 5.69 6.74 7.14 7.46 7.86 7 -91 Z-51 5.25 0.30 96-26 4.95 g,Ox 5 07 6.48 6.96 7.37 7.85 7.94 292 5.00 0.55 99 -24 4.45 4.55 4.66 5.37 5.92 6.35 6.70 7.26 7.40 2T7 4, 25 0.92 1d4 - 24 3.93 3.89 4.07 4.75 rfm r+ co C L � �V �F+ C Q c m m CL e as Alw c c c CL c Z a 7 OD r¢ N d r„ .. r r 7CD 4- 4 �CO dCO d m "ll-- m IODs c co W — O 0 CO dOD o-" N dm r dm a .�0 AC OD 0 CD d r` MONDAY "•FEBRUARY.$.:-tO�:.. Hints of Spring Signs of a Recovery. Are Starting to- Appear In the U.S. Economy HotlSiniz Sales Are Climbing In Many Areas, Holstering Furniture and Appliances But the'Sds Aren't Returning By Ct AW ArMEMY and Jne C4tsorc Stuff i1,1WnV, of 11" WA"arescr jDV1%WAL Signs of recovery are in the air. on Beth Egan-3 suburban- Pittsburgh street, three out of the four houses that been on the market since 0* * r 02 ing hers) were old last moth. In Phoenix. Ariz.: America West Airlim aays lea WaY- ness traveler is skyward aPin-. b W h land. Mam. January fence Sys- tem a sradOM maker a bidder. terns for. dogs, straws in the wind+ of mere are oI� course. and the omew stags aim red- ate goiseasn�ipaivt►► limos, anecdotal evidence suggests that K has p1CW up $OM a few months ago. Lower Mortgoge Elates ,. what gives? tatere rats thing. iAwer monrAP b 'g lilt bome sales, tradbm u the e ar !mm ,or sector of the economy re a recession. That, in Zara. is begineitsg to fuel sales of furniture W vMIR' cleaners, and 4*,11W w2lMrs on coil• Sumer- durable goads sakes pir]t up W" or tour months after housing � : And in the recent "Bier patgn, "buy" ties becW* the Weradre word. compared with .4savel. last ar. vic dutb►•. a ci Patrick Zatriek. of St. Lea i% ditched his 1989 foreign car last week and, prodded IV t;uM CA Ford's 2.9% pnaIwing, bought a IM Ford Escort. "I felt 94* enough to try MY first American Car.,' lie imp• others are baybeg simply become they are oral of sWiftdng• Pat Croseck• of dtoaaca and Ohio, broke tekvid�an sett and bought a CaaOr TV with reMW mtrois- ,I've been thinning about- that Tv for A year sad [lastly said. Hey, I deserve some award for MY totem hours, " she 3W* z del ca sti rei ba iK tie E13 ROe m " : it Wt that people teel ebumect- Klan x, high joblessness and 1W consuMei 'the economy #Om itldence are keeM .OW Strengths � recovery' And a re- und might be as sPM as the me rover, the Got m*rce Department rted Friday bast its indent OtWAdW ipol Lora, which fetid to We ^c' eb"M fell in December for the • ; VgMPort van go UW= run- ahead at a Year ago ka MAY 1111 VW aat the to re p aales i� ana gashowever, that Jauuarl►'s gains are being compared amt the weak ag" or dstvmtU719e1 ov the rn C� were stagnated �. sever, see the re- VW. The anatysfs ti � mouth I a TOR. Even Optimistic .,0oMlsrs don't ex� worry thatexaer� a. this Year. and :ut surge in loog-*m interre� very light shoot dawn a Aed$>t� ,'were not Fabian Under. au t tMhe' t recce god. a business-re- earch orYantsation in New York. AM nakers are cutting first1uartEr far Pthelr ton after early -J&' owest level afro 19S'L• ...• . Meanwhile, Rhmsda Manoed, of is i9 stgi buyws off-brand ter, and AnthorcY Tom, a r, K Y., resident paying off i8'1 LIDO ln. cone doesn't see a~yCR or. m` Io ns, ans, itu y.�4wq ;s a� b4 neamerm as tit JBacut .. BoYaadl . The'two lauds over- Of corporate AmerM.a. Hof Re /blaiC_3�1'� nal� mie�tla�'s�9- � residesrtlal baroketa6e'lirni: -» - =" R.easM for o>?amia� Kevertbeiess. "asecdaW evidence MW be telling us sotneaing which the numbers Sys bare yet to c:onft�,'Ke11ahBanit in L after *M °' tive quarters of firth —not re2HY strong growth but poAttve movarmMt_ re techntcaily in a recOWY pbaae Iien MayWmd, the chief eWpmntst at Society Corp. In � CJM �owompa ` bushM of the 62Z ticipating in a recast* aurveY eft bust. cress to )reprove to the next four mot&& reams for °las the marlret bit record" highs t any bas grvvrn in the past three quar- tern an4 atthcwgh sales of new ho!'W 1611 in December. sales of existing how have pig up. Mr. W►YlaM adds that heis'm the cet'ned about the Decembe Leading WiWors. which. he notes. have •_waffled" la meat m mtha. He b8MVes "a recovery is enming In the spring." Moreover. the dWPOInting newts about new -homse sales and the leading indtcalors doesn't take into account mare bopetul sends last month. The housing markets Sped up wmWrablY in January, a WO' cauy aluggigh month for sales, and shout signs of contim09 a healthy mvmeurum se Into the p"a �g buying ssosr• OM Ai" TEE WALL STREET JOURNAL MONDAY, FERRUARX'"VIM ��n�• Hints of Spring: Signs of a ecovery Start to Appear In Q.T.S. Economy,, With Housing. Sales Picking Up Continued Praari first Page Arm based in West Chester. Pa„ says home sales should coadmte strong into the ou�ir. co OwneC L: booked Inc. bt Pitts- � • wplcb hooked a r oad tnhmber' surgence as evidence that housing has b- swnmer. But he adds that they 000 "M- of winter trips there. Air fates are heap, guns a gradual recovery. I don't expect to see any explaeaan is �.. by fall If job growth VW= atagaaw r and unermploYmeM new hffetft around with So round -trip tickets to more than half a dwen European dales. And while activity. said David Sellers, chief er-ono• 7%, doesn't ease back down, .. • : •, weekend tripe to To mto to we "The mist at the National Association of Home Rising one sales are begbaft t4 bol_ phantom of the Opera" are but, too, so are Builders. "There are still some deep prob. lerns in the economy We need job growth ster other businesses, wheat in slaw tnuo- Aoa. U. Farooq Kathwari. dheirmaa. of �� such as Dis W World. 'We can't W anyone into Orlando or the W beep this thong mWahned_" A strothger hpttsing marital is already Ethan Allen Inc., a M-store fursttuce re taller, says sales ht the past three wears Caribbean In Marco" she says: � , America West Airlines. wbieb began apparent to Ann RedwWWWskl. who man- ages the PnhdcntW Preferred Properties '•For rose shout 1596 Hnatn.tbe yeareatller pe- rlod. John i swish, of Rochester. N.Y.. has seiviagColumbus, Ohio, on Dec. 15. la don = Ming its flights there this month, ii adding real-estate office war Philadelphls. just bought new was and chairs. wash- More in taat�cb and has committed m eight us, sprint started. Jan. 2," she set's, refer t'ittg to the treditjatha111' strong twuse ae!) the i �' ar a refClgerator for his new townhouse, now that he is spending gates at the dky's new alrPQrL "I don't weal rxi paint a •rosy, rosy pl but lug gto Moines that sat on the market more than a year are beitng sold At the ask- So less s mouth on his mortgage than for his old five- bedmarn boost...: nthre, we're 1w to teat d[fterest." says DM.tnu at Amerka w is ing puce, sorthettmes tnrlth two oilers cote ing in , ohee from haven eager to lack In - s With interest rates doara: Current home` ° owners are also nr to save t>iowy, sander der Il tr0erl;; edltartt, "we're aeei °. *w ' I= Mort" rntp& To k the going. Ms. Rea- prow iwa a rub at refitispheing god a fe & mB of rem" plead. at of business Baud, :we'te P Via:;'. wanowsld plans m bead a tall semicar m ��. �. bave;Kegwn going bUt � it will tape a wbWe before � educate prospects about such Mints ax cr as' President Bush's prate cued t for ilt6t•tlarie home buyers who act by year sM again and �; � a health club. They also piss to buy a, Ca., t..t#tauka to the gaping 'the benefits -of find start lnvesttng in' near end. To keep herself per9oanaely psyched AddltianW 919,000 they tool" pu tb& M . REpaaced mortgage- "1x e°af' bad to b � egtdpm4nt. Buui some ate. alreadry Ahelrr'i`ioaaeial problM by she doesn't {' * fhe raft in her ulna listens to t' Wft tapes Wte�.�'I • tmace ,are eta tom' ° "fit nlC>mid la ill{w� zfinesliC actually feet v+othderful." ttlm _ At least YM -= 8 sales at In Las Angeles, bred Scads re -," . a . :. -, . :'- f ' Vatulle pfd uP in i]ecentber triter pdns multiple hers be resale homes for q'de.stDCk- market raft -1 ' eneo te` :.Ing :flat •:tor, a,.year. 'And is .kevdaed, the first tilthe in years. ."It's wondettul. It's aging �'� Jane ptgU.'�h'pnancial Frank Ppeetta a Xermt dlstaid lrhaceger, Christmas in January,•' says Dave Osman, consultant its �:.ndi' l iced � as- an December was Us best month of a. a Fred Saaft Vice pt'e01M and S9ies sets 30% over the past Y� "i:fW goon+ . very good year. 12s afte expected to sell manager. And Knugnsn & Broad Hmne And f'm going to W out and spend saw of only eight .i1208,OW marble but Instead Corp, says sales bave been strong for lt." Abe says- Me piaw to spend ite.000 to .. sold X.-We've been, able to cut some very weeks. "Right after the >�s, It just �r,,ppp to lasM a sauna and game roam in big 'deals." be adds. ~If people were broke loose." says W. Webb r, direr• the bawment and to tlx up an office and scared. we wouldn't be seising to tbem." tar of sales and marketltng for KW9 man & q , .Sw -s sill addtrt Another em- , •In (bimft& cash-st► -- W Eroad•s hot - selling Antelope. vanes► dins- pk*w to bar seve* office. tbat•quit pang dues to the C,hatnber at lion to the desert outside Los Angeles. He No one Is turning the clock back to the Caatmthtrce W 1991 have tvstuned member - says Ksu� & Broad sold 22 homes the freewbeeliug e9m, and spending remains ship this year. *T& lost about 40o nwok- week before iest and 24 the week prior in cautious. gpttrging tWay consists of peo-' beta last year." says Pat Groseei., who its five Antelope Valley U*dWbim that t* spending. an aver 10% more far beadles marketing for the chawim. " liow are priced mosW for nM-tlrne buyers. - takeout dinners of pot roast and mashed people are canting back." That wss about three times the October potatoes bmn Rosle's Ketches its Wilmette. and November pace. IL And pimple are bddlw at bmTaius. Indeed, once-tehtative flrst•titne home The Lamm DepartloW MOM to ftm- Wyers a" �that last chance to ssnag low in term rates its gdmg� - butshueaa Sale it closed and government inCdttiveL. Alan fatties as doors 10 days earner than planned. and his fiancee, Lisa Cheek, Vill. pay S5 a What•a salting: practical iteML Royal month for a twobedm= home In Kings- Appliance ManufadndBg Con Of Cleve - ton. N.Y., barely, more than the SM a land, reports swltt Jadusry sales of roc - month they were Paying for rent. "We felt uum cleaners, lwiw lug a IM deluxe Us would be the bestop;iftalty iff grub model. Hone computers M' pick UP. too, ably another three decades," he says. When Jenny Fischbach bought a computer Lower mortgage rates also enabled the last year, she thought that maybe she was iigans to buy a Mm expensive home far the only am 9ee1111i8 that the eeaoomy tbetr planed move from the >`'ltiabtltgh - wasn't so ba& ld recently, tyro friends area to a Philadelphia suburb. "We bought also bought catt>pAers. more house than we ever ti►oti X we could While people remain practical at home, afford," Mrs. Egan says. Mark Zandl, chief eeonogist for Re- they we also splurging on getaways. "If people were so worried. they wou}da't be gional F5aancial Associates. a comidag letting oft to BurM." says Mlcki MCDan- �alj'or '? -J - fa February 3, 1992 My name is Caroline Becker Long, of 4730 Timberly Drive, Block Captain of Timbercrest Community Watch. Timbercrest includes Timberly drive and Moriah Hill Road, a community of 19 homes. We are interested in preventing episodes of Breaking and Entering. In the late morning of Wednesday, January 22, 1992, two door -to -door salesmen came to five homes in Timbercrest taking orders for household cleaning products, walking through the woods between homes. I saw an old model blue sedan pick them up in front of my next -door neighbor's mail box; as the car went towards Erwin Road I noted the license number which I reported to Deputy Archie Daniel. In consultation with two residents of Timbercrest I called an ad hoc meeting of the Timbercrest Community Watch for Friday evening at 5:30 PM and invited Deputy Daniel to attend. By the time our telephone tree alerted the neighbors of the meeting I learned that a person walking on Mimosa Drive had found new tools in the grass - an axe, a crowbar and a hammer. At the meeting twelve neighbors representing eight households in Timbercrest reviewed the events. Deputy Daniel reminded us that door -to -door salesmen are often a ruse to canvas a neighborhood. We decided by unanimous vote to bring our concerns to the next meeting of the Orange County Commissioners. A resident of Moriah Hill Road prepared the petition. The petition reads: WHEREAS the incidence of crime in North Carolina exceeds theover -all crime incidence in the United States; WHEREAS more than 500 burglaries were reported in Orange County in 1991, most within one mile of a major highway; WHEREAS door -to -door solicitation is often used as a means of targeting neighborhoods for potential break -ins; We, the members of the Timbercrest Community Watch, petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation in Orange County neighborhoods. The petition is signed by 7g residents of Orange County, represent- ing L households. We submit it to you for your consideration. Re 7ctf4ly, 10-Al Caroline B. Long Block Captain, Timbercrest Community Watch Timbercrest Community Watch pg 1 of 5 January 25, 1992 Petition Whereas the incidence of crime in North Carolina exceeds the over -all crime incidence in the United States; Whereas more than 500 burglaries were reported in Orange County in 1991, most within one mile of a major highway; Whereas door- or solicitation is often u as a means of targe ing neighborhoods for potential break -in We, the members of the Timbercrest Communit atch, petition the Orange County Commissioners to a dinance prohibiting door -to -door sea' ation Mn i Orange County neighborhoods. Name Address 11TH , l 2. 3. c un_ �.aw�or e- y tOOLA rM r r 4. (a D • yr. h q6 7. 9 as- 10. �!J t� Z/ 73 p z iTd 7-X-9 January 25, 1992 Timbercrest Community Watch (pg 2 of 5) We, the members of the Timbercrest Community Watch, petition the orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation Orange County neighbo oods. 'L 12. 13. 7 (1 l'Y PI / Pt: P14 rkA907 AC 21 l LL 14. a(A a 15 . If 18. �t70 7 77 Mss car bR 19. 20. 21. 22. 23. 24. 25. January 25, 1992 Timbercrest Community Watch (pg 4 of 5) We, the members of the Timbercrest Community Watch, petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation Orange County neighborhoods. WAR r W.44 44ww 41 . �� � d ILI 4 4 . 4� �U I .! , ev�^� A �� 4 5. 46. 4 7. 48. Ae;. %l 9 s� L-01 • �7 51. $' J- 77 6 7 52. 53. 54. r,f' � A 777 January 25, 1992 Timbercrest Community Watch (pg 5 of 5) We, the members of the Timbercrest Community Watch petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation Orange County neighborhoods. ;11 CjRjL#,A;,n7 0:7h N£j lla�'£» ��►ta���,�>,i asst 56 . .6 cF 4123 o a�l...f�.L L Izj 57 . lf4&x NX r /vC-- 5 8. ��� /(� 1x'416 60. 04(z l�-C 61. `f-�6 (3Af¢ 1j_ !Z odk Li i L.;- 63.— r13 64. '::P 65. 66. 67. M 69. ) �•, 70.-,R ir L.P1Jl / l /./ �n �� n�. !1 L � Lj! a/ �11 January 25, 1992 Timbercrest Community Watch (pg 6 of 10) We, the members of the Timbercrest Community Watch petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation Orange County neighborhoods. 71. 7 2 73. 7 4 . J_� ..�iQ.�.f� ' 7 5 . -00—e .C.P —L mod/ r(j. 76. &.0 4L:� 77. 78. 79. 80. 81. 82L I 83. 84. 85. January 25, 1992 Timbercrest Community Watch (pg 7 of 10) We, the members of the Timbercrest Community Watch petition the Orange County Commissioners to enact an ordinance prohibiting door -to -door solicitation Orange County neighborhoods. 8 6. i';': . 88. 7;7 8 7 2,0 iL'l 90. 91:V [7aG a 92. ! 9 3. Xc%// Q 47 !2- 7-; wt 94. 98. 99. 100 1 i aw. i V� 2 February 1992 Notes and comments for the Orange County Commissioners: Residents of Birchwood Lake subdivision were asked what issues concerned them most, issues the county commissioners could address. The question of door to door solicitation was the question of focus. Three areas of major concern were "Personal Safety, Personal Property and Privacy ". The elimination of door to door solicitation would reduce to some degree, conflict in the areas of concern. There are solicitations that are somewhat acceptable, charities and religious groups. For the sake of privacy many would prefer no phone calls and no mail. But for practicalities sake the issue best addressed by the Commissioners is one of restricted access. Registration of all solicitors and a direct line for complaints is a minimum request for your consideration. A major request from all residents is your continued support of the Orange County Sherrif's Department neighborhood patrol and telephone requests for emergency assistance. We greatly appreciate your consideration of these issues. Lt Douglas Tilden 100 Crabapple Lane Chapel Hill, NC 27514 �i ORANGE COUNTY SCHOOL BOND REFERENDUM STUDY Johnston, labor & Associates February 3, 1992 i TABLE OF CONTEN-I'S =CUTIVESUMMARY ......... ..............................1 METHODOLOGY .............. ..............................2 RESULTS I. Awareness of School Issues .. ............................... 3 II. Rating of School Facilities .. ............................... 3 III. Support for the Education Bond Referendum ...................... 4 IV. Distribution of Bond Proceeds ............................... 5 V. Timing of Referendum ..... ............................... 5 VI. Background and Demographics .............................. 5 SURVEY INSTRUMENT ......... ..............................7 EXECUTIVE SLgvD4ARY Support for a school bond referendum in Orange County is quite high. There is, however, a strong negative correlation between support for the referendum and the amount of the bond. Support for the lowest level, $45 million dollars, is 69.3 %, while only 37.2 % at an $85 million level. At each level, support is highest among women, residents of the Chapel Hill✓Carrboro School District and those who have not had children in either of the school systems. (Those who have not had children may see more potential personal gain). Awareness of the bond issues is rather low. While 51.1 % claim prior knowledge of the proposed referendum, only 19.2% consider themselves "well informed" about enrollment growth in the systems and only 12.5 % consider themselves "well informed" about the proposed construction projects. Parents of children currently enrolled in one of the systems are more likely to consider themselves "well informed." Forty percent feel that the bond proceeds should be split between the two systems according to projected enrollment. Twenty -three percent prefer that it be evenly divided between the two districts. Forty percent of the Orange County district residents prefer an even distribution. Nearly two- thirds, 61.9 %, say the issue of school overcrowding is "extremely important" or "very important" to their decision to support or not support the school bond referendum, with no outstanding differences between demographic groups. --- Based upon the analysis of the data collected for this study, Johnston, Zabor feels comfortable suggesting that a bond referendum for $60 million could be successfully offered in May of 1992. There are, however, a few caveats to this suggestion: This research is a snapshot of opinion in mid- January 1992. As with any attempt to predict results, the environment can change between survey and actual public. offering. The further away from January the actual referendum occurs, the less assurance one can have in this particular research. " The success of a bond referendum to the schools my be impacted considerably by a public relations campaign. i The local and national economies will likely change in the coming months. The impact on voter preference could be important. The cohesiveness of opinion espoused by political leaders for Orange County, and the two school boards could dramatically impact the results. METHODOLOGY Johnston Zabor & Associates conducted 401 telephone interviews with eP registered � stered voters of Orange County. Telephone numbers were dialed randomly from the Chapel Hill and Hillsborough phone books. In an effort to approximate the voter registration by school district, 281 interviews were completed with residents of the Chapel Hill/Carrboro School District. One hundred fifteen were completed with residents of the Orange County School District, representing a 70%/30% distribution between the Chapel Hill/Car born and Orange County School districts. Distribution of Completes by Township Number Percentage Bingham 14 3.5% Cedar Grove 12 3.0% Cheeks 4 1.0% Eno 12 3.0% Hillsborough 60 15.0% Little River 13 3.2% Orange County 115 28.7% Chapel Hi1UCarrboro 281 70.1% Don't Know S 1.2 401 100.0% All calls were made from the Johnston, Zabor & Associates Phone Center in Research Triangle Park, NC. All interviews took place in the evenings between January 13 and January 20, 1992. The caller to supervisor ratio averaged 2.6 to 1. Approximately ten percent of the interviews were monitored by a supervisor. All questionnaires were checked for completeness and accuracy by Johnston, Zabor & Associates' field supervisors. Incomplete questionnaires were returned to the callers for callbacks. All questionnaires were keypunched twice to insure accuracy. 2 • RESULTS I. Awareness of School Issues Over half, (51.1 %), of the respondents claim awareness of the bond referendum. Only 19.2%, however, consider themselves "well informed about enrollment growth in the local school systems ". Even fewer, 12.5 %, claim to be "well informed about construction projects proposed for the local school systems." Parents of current and former students of the systems are more likely to be aware of the proposed referendum, enrollment growth, and the construction projects. Awareness of: Parents Parents Total of Current of Former (n =401) (n =97) (n =84) .Referendum 51.1% 60.8% 63.1% Enrollment 19.2% 29.9% 21.4% growth Construction 12.5% 17.5% 16.7% projects Nearly two- thirds, 62.3 %, list newspapers as the sours: where they obtain most of their information about the schools. Television is the next most often mentioned source at nine percent, followed by "teacher/ school staff" at 6.5 % and "students /children" and "parents /friends" at 5.5% each_ "Building new facilities and renovating existing ones" is considered very important by almost three- fourths of the respondents (71.2 %), with women rating it "very important" more often than men (80.2 % vs. 62.8 %). Overall, only four percent rated this "not very important." H. Rating of School Facilities Residents of the Chapel Hill/Carrboro School district rate the facilities of the two districts slightly higher than the residents of the Orange County district. On a scale of one to four, they give the Orange County facilities a mean score of 2.7 and the Chapel Hill/Carrboro facilities a mean score of 3.2. Orange County district residents give means scores of 3.1 for Chapel Hill/Carrboro and 2.6 for Orange County. 3 m Support for the Education Bond Referendum . Respondents were asked if the would support an education bond referendum at five different levels: $85 million, $75 million, $65 million, $55 million and $45 million. At the lowest level, $45 million, 69.3 % percent of the respondents say they will vote for the referendum. At each level, women are more likely than men to vote for the bond, as are residents of the Chapel Hill/Carrboro district over Orange County residents, and blacks over whites. It should be noted, however, that due to the small number of black respondents, projections from these data should be made cautiously. Respondents who have not had children in the systems and those who currently do show consistently stronger support for the bond than do parents of former students at each level, suggesting that those who have not had children foresee the most personal gain in the bond. Support at: Parents Parents Total of current of former Neither (n= 401) (n =97) (n =84) (n =206) $45 million 69.3% 74.2% 53.6% 74.3% $55 million 59.4% 62.9% 40.5% 66.0% 1 $65 million 52.9% 54.6% 38.1% 59.2% $75 million 41.1% 44.3% 29.8% 44.7% $85 million 37.2% 40.2% 29.8% 39.3% There is a strong negative correlation between the percent who favor the referendum and the amount of the bond (r= -.99). Based on this correlation, the percent who favor the referendum were plotted against the amount of the bond and a least squares prediction line was drawn. The equation for the regression line is: y = 105.6 - .825x where y = Approval in percentage point x = Bond amount in millions 4 • 1 t Solving for 50% support of the referendum, the regression yields S67.37 million. Point estimates of the confidence interval computed from the standard error of the regression coefficient would yield excessively large intervals because the regression line was found from five aggregated data points. Therefore, it would be better to look at the confidence intervals around the individual questions, which are based on 401 cases. At the $65 million dollar level, 52.9 % of respondents support the referendum, with a confidence interval of +/- 4.9 %. If the amount of the bond is decreased to $55 million, support rises to 59.4% with a confidence interval of +/- 4.8%. Sixty -two percent say the issue of school overcrowding is "extremely important" or "very important" to their decision to support or not support the school bond referendum. Ten percent say that this issue was "not very important ". There were no outstanding differences between demographic groups in the responses to this question. Nearly two - thirds, 59.9 %, report there are no other issues that might cause them to vote against the referendum. Ten percent mention the cost in taxes as a factor that influences them negatively. Disproportionate distribution of funds is mentioned by 6.0 %. Again, there are no apparent differences between demographic groups. IV. Distribution of Bond Proceeds Forty percent of the respondents feel that the division of bond proceeds should be based on "projected enrollment ". Nearly one - fourth, 23.2 %, say that it should be evenly divided and 15.5 % think that it should be "proportional to request". Forty - two percent of residents of the Orange County School district and 61.1 % of blacks say it should be evenly divided. Fifteen percent of the Chapel Hill/Carrboro district feel it should be evenly divided. V. Timing of Referendum Over half, 53.9 %, say that the best time to conduct the 'school bond referendum would be November 1992, "which would coincide with the national election." Nineteen percent preferred May, along with the Primary and 15.0 % opt for a special election between the two. (This does not reflect any correlation between support for the bond and the timing of the referendum.) 5 VI. Background and Demographics , Is The age of the respondents ranged from 18 to 90 with a mean of 44.1 years. Approximately one - quarter of the respondents are parents of students currently in one of the school systems while another fourth are parents of former students. There was an even split of male and female respondents. Relative to race, 88 % of the respondents are white, nine percent black, and three percent "other" or refused. Eighty -seven percent claim to have voted in the last election. The Orange County district residents stand out, with 95.0% participation in the last election. In both the Chapel Hill/Carrboro and Orange County districts, 93 % claim they would vote if the school bond referendum takes place. A third of the respondents, 33.7%, consider themselves "active in school- related issues," with parents of current students being the highest segment (68.0%). Fifty -seven percent report membership in "school- related organizations or citizen's action committees." Of this group, 54.5 % are members of PTA and 5.2 % are members in NEA. C.i • n �J 1 Johnston, Zabor & Associates Orange Co. Bond Survey Jan. 1992 #1117 1. Are you a registered voter in Orange County? 1. Yes 2. No ........................... THANK AND TERMINATE 2. Are you a resident of the Chapel Hill - Carrboro City School District? 1. Yes 2. No 3. Don't Know 3. Were you aware that a bond referendum is being considered for the Orange County and Chapel Hill- Carrboro City Schools? 1. Yes 2. No .3. Don't Know 4. Would you say you are well informed, somewhat informed, or not well informed about school construction projects proposed for the local school systems? 1. Well informed 2. Somewhat informed 3. Not well informed 4. Don't know 5. Would you say you are well informed, somewhat inrormed, or not well informed about enrollment growth in the local school systems? 1. Well informed 2. Somewhat informed 3. Not well informed 4. Don't know R 7. P 7 Where do you get most of your information about the schools? 1. Newspaper 2. Students /Children 3: School Newsletters 4. PTA Meetings 5. Teachers/School Staff 6. Television 7. Parents /Friends 8. Other (Specify) ) Would you rate the Orange County School facilities as: 1. Excellent 2. Good 3. Fair 4. Poor 5. Don't Know Would you rate the Chapel Hill /Carrboro City School facilities as: 1. Excellent 2. Good 3. Fair 4. Poor 5. Don't Know How important do you think it is to build school facilities to alleviate overcrowding and renovate older school facilities to bring them up to date? 1. Very important 2. Somewhat important 3. Not very important 4. Don't Know • • • l An educational bond referendum is being considered to finance the building of new facilities to alleviate overcrowding and to renovate and replace exisring facilities. The following questions ask how much you would be willing to pay in increased taxes to support a bond issue at various levels. 10a. A bond issue at the $85 million level would increase the total property tax on a home valued at $100,000 by approximately $255 per year. Would you support the educational bond referendum at a $85 million level? 1. Yes ..... ............................... SKIP TO Q11 2. No 3. Undecided 10b. A bond issue at the $75 million level would increase the property tax on a $100,000 home by $225 per year. Would you support the bond at a $75 million level? 1. Yes ..... ............................... SKIP TO Q11 2. No 3. Undecided 10c. A bond issue at the $65 million level would increase the property tax on a $100,000 home by $195 per year. Would you support the bond at a $65 million level`' 1. Yes ........ SKIP TO Q11 3. Undecided 10d. A bond issue at the $55 million level would increase the property ax on a $100 000 rty > :home by $165 per year. Would you support the bond at a $55 million level`' 1. Yes ..... ............................... SKIP TO Q11 :2. No :3. Undecided 10e. A bond issue at the $45 million level would increase the property tax on a $100,000 home by $135 per year. 'Would you support the bond at a $45 million level? 1. Yes ..... ............................... SKIP TO Q11 :? . No 3. Undecided 11. We would like to ask your opinion about ways to appropriately distribute possible bond proceeds between the two school districts. First I will read a list of ways on which the allocation could be based. Then I will re -read the list for your response. (READ 1 - 4) 1. Projected increase in enrollment in each district 2. Tax revenues collected in each district 3. Proportional to the request of each of the two school systems 4. Evenly divided between the two districts 5. All of the above 6. None of the above 7. Something else 8. Don't know 12. How important is the issue of school overcrowding to your decision to support or not support the school bond referendum? 1. Extremely important 2. Very important 3. Somewhat important 4. Not very important 5. Don't Know 13. Are there any other issues that might cause you to vote against the referendum? (DO NOT PROMPT) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Redistricting of school children Cost to taxpayers Need to study year -round schools Projected number of student increases A third high school Proposed facility costs Specific projects to be funded General uncertainty of the economy Frequency of bond referenda Student performance Other: (briefly) 12. No other issue • 14. Do you consider yourself active in school - related issues? 1. Yes 2. No 15. If "Yes," are you a member of committee? 1. No 2. Yes (Specify) a. b. C. d. e. any school - related organization or citizen's action PTA TaxWatch NARAL NOW Other 16. Did you vote in the last election? 1. Yes 2. No 17. 'Would you vote if this school bond referendum takes place? 1. Yes 2. No 18. 'When would be the best time to conduct the school bond referendum? (READ 1 - 3) .1. May 1992, which coincides with Primary :?. November 1992, which coincides with General Election 3. Special Election between May and November 4. No opinion Demographics 19. In what year were you born? 19 R 20. Gender: 1. Male 2. Female 21. So that we can be sure all races are represented fairly, would you describe yourself as: 1. White 2. Black 3. Other 4. Refused 22. Are you a parent of a child currently in either the Orange County Schools or The Chapel Hill- Carrboro City Schools? 1. Yes ...... ............................... SKIP TO Q25 2. No 23. Are you a parent of a child formerly in either the Orange County Schools or The Chapel Hill- Carrboro City Schools? 1. Yes ..... ............................... SKIP TO Q25 2. No 24. Are you a grandparent of a child currently in either the Orange County Schools or The Chapel EH- Carrboro City Schools? 1. Yes 2. No 25. To make sure all areas are fairly represented throughout the county, in what township do you reside? 1. Cedar Grove 5. Eno 2. Little River 6. Bingham 3. Cheeks 7. 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The Board also approved revisions to the Vacation and Sick Leave policy coverage for the Register of Deeds and Sheriff (Sections 5.1.3 and 6.1.3). Enclosed are revised Sections 5.1.3, 6.1.3 and 6.5.3 of the Personnel Ordinance. The revised pages are numbered so that you may insert them into your current copy of the Personnel Ordinance and replace the previous pages. The change to Section 6.5.3 "Transferring Sick Leave" deletes the date of July 1, 1985 as the date to which the Sick Leave transfer provision is retroactive. The revised Section 6.5.3 covers Permanent employees as of January 1, 1992. For such employees, Sick Leave from another local governmental unit in North Carolina or from a North Carolina State agency may be transferred (without regard to whether the transfer occurred before or after July 1, 1985) provided that the employee: - Came to work as a Permanent employee for Orange County within 12 months of terminating employment as a Permanent employee from the other N.C. local government unit or N.C. State agency, and - Obtains verification of the Sick Leave from the other N.C. local government unit or N.C. State agency. -over- 109 Court Street • Post Office Box 8181 • Hillsborough, North Carolina 27278 919- 732 -8181 • FAX # 919 -644 -3004 An Equal OpportunitylAffirmative Action Employer -2- Darlene Jacobs, Benefits Manager, will be sending a letter to each permanent employee explaining the Sick Leave transfer policy change. The letter will include a Sick Leave Transfer Request form for the employee to complete to request a transfer of Sick Leave, if he or she has eligible Sick Leave which has not been transferred. This applies only to those employees who did not transfer Sick Leave under the previous retroactive provision. Please call Darlene or me if you have any question about Sick Leave transfer or need any additional information. Personnel Director a day observed as a holiday, shall not receive regular compensation,for the holiday. 4.7 When a holiday falls on a Saturday or a Sunday, Monday will be observed as a holiday. 4.8 Any employee required to perform work on a designated holiday, shall receive time off at the rate of 1 1/2 times the total number of hours worked in addition to regular pay. This time off should be used within the same pay period earned and will not be carried over to another pay period, and will not be allowed to accumulate. 4.9 Holiday hours will not be paid to an employee at termination, unless it occurs during a week worked. (See Article IX Section 7.2.3) 4.10 Holidays and the four -day work week. If an employee is normally off on Monday and a holiday is observed on Monday, the employee will be off Monday and Tuesday. If the holiday is celebrated on Friday and the employee is normally off on Friday, the employee will be off Thursday and Friday. 5.0 VACATION LEAVE (Amended 10/1/91) 5.1 General 5.1.1 The County provides Vacation Leave with pay for Permanent employees, both Full Time and Part Time (regularly, scheduled at least 20 hours each workweek). This includes an employee appointed to a permanent position serving a probationary period. 5.1.2 Temporary employees do not earn Vacation Leave. Amended 5.1.3 Employees of the Sheriff's and Register of 01/01/92 Deeds' departments are covered by the Vacation Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Vacation Leave policy. Such election may be made upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office. If the Sheriff or Register of Deeds elects to be covered and exhausts available Vacation Leave then his or her compensation is reduced by being placed on leave without pay for any additional Vacation leave period. This constitutes a voluntary reduction in compensation under GS152A- 92b(1). 5.2 Usins Vacation Leave Vacation Leave may be used for: 43 5.3 - Vacation or other personal reasons; - Sick Leave with the approval of the supervisor; - Absences due to adverse weather conditions if the County Manager does not authorize the use of Administrative Leave; - Funeral Leave for relatives not covered by the Funeral Leave provision of the. Personnel Ordinance; - Religious observance. Earning Vacation Leave 5.3.1 Each Permanent employee earns Vacation Leave based on the regular work schedule and the total years of Orange County service as a Permanent employee. 5.3.2 The earning rate for a Permanent Full Time employee regularly scheduled to work 40 hours each workweek is as follows: Total Years Of Vacation Hours Earned Orange County Service Per Month Per Year Less than 2 8.0 96.0 2 but less than 5 9.6 115.2 5 but less than 10 12.0 144.0 10 but less than 15 14.4 172.8 15 but less than 20 16.8 201.6 20 or more 19.2 230.4 5.3.3 Vacation Leave earning is prorated for a Permanent employee working a regular work schedule other than 40 hours. The Personnel Department calculates such a prorated leave earning rate and provides it to the operating department involved. 5.3.4 Vacation Leave is earned in any month during which the employee works or is on paid leave one -half or more of the work days in the month. 5.4 Accumulating Vacation Leave Earned Vacation Leave may be accumulated without a maximum until January 31 of each year. On that date, any accumulated Vacation Leave in excess of 240 hours is cancelled. The maximum amount of Vacation Leave that can be carried forward to February 1 is 240 hours. 5.5 ARproving Vacation Leave 5.5.1 Vacation Leave may be taken only with the approval of the employee's supervisor. The 44 department head may require his or her approval for any Vacation Leave. 5.5.2 The scheduling of Vacation Leave must take the department's operating requirements into account. 5.5.3 Vacation Leave is taken in increments of one -half hour (30 minutes). 5.5.4 A holiday is not charged as Vacation Leave when it occurs during a period of scheduled Vacation Leave. 5.6 Responsibility The department head is responsible for maintaining accurate Vacation Leave records, including the verification of the Orange County "Leave Register" provided monthly, and for the application of the Vacation Leave provisions of the Personnel Ordinance. 5.7 Advancing Vacation Leave Vacation Leave may not be advanced before it is earned unless approved in advance by the County Manager. 5.8 Effect of Separation on Vacation Leave 5.8.1 Resignation, Layoff, Probationary Termination or Dismissal The employee is paid in a lump sum for Vacation Leave accumulated to the date of separation, not to exceed a maximum of 240 hours. If the employee has taken more Vacation Leave than earned, the employee reimburses the County for all such leave taken. 5.8.2 Death A payment for accumulated Vacation Leave is made in a lump sum, not to exceed 240 hours, to the estate of a deceased employee. 6.0 SICK LEAVE (Amended 10 /1/91) 6.1 General 6.1.1 The County provides Sick Leave with pay for Permanent employees, both Full Time and Part Time (regularly, scheduled at least 20 hours each workweek). This includes an employee appointed to a permanent position serving a probationary period. 6.1.2 Temporary employees do not earn Sick Leave. 45 Amended 6.1.3 Employees of the Sheriff's and Register of 01/01/92 Deeds' departments are covered by the Sick Leave policy in the same manner as other County employees. The Sheriff and Register of Deeds themselves may voluntarily elect to be covered by the Sick Leave policy. Such election may be made upon initial adoption of this policy or upon election to a term of office and is in effect for the term of office. If the Sheriff or Register of Deeds elects to be covered and exhausts available Sick Leave then his or her compensation is reduced by being placed on leave without pay for any additional Sick leave period. This constitutes a voluntary reduction in compensation under GS152A- 92b(l). 6.2 Using Sick Leave Sick Leave may be used for: - Physical or mental illness or injury which prevents the employee from performing the usual duties, including a pregnancy - .related disability. - Care of an ill member of the employee's immediate family. For this purpose, immediate family is defined as the employee's spouse, parent or child. - Medical or dental appointments, including those necessary for the care of a member of the employee's immediate family. - Appointments with the Employee Assistance Program provider. 6.3 Earning Sick-Leave 6.3.1 Each Permanent employee earns Sick Leave based on the regular work schedule. 6.3.2 A Permanent Full Time employee regularly scheduled to work 40 hours each workweek earns Sick Leave at a rate of eight hours each month or 96 hours each year. 6.3.3 Sick Leave earning is prorated for Permanent employee working a regular work schedule other than 40 hours. The Personnel Department calculates such a prorated leave earning rate and provides it to the operating department involved. 6.3.4 Sick Leave is earned during any month in which the employee works or is on paid leave one -half or more of the work days in the month. 45a 6.4 Accumulating Sick Leave Unused Sick Leave is cumulative and there is no maximum amount which may be accumulated. 6.5 Transferring Sick Leave 6.5.1 A new Permanent employee may transfer earned, unused Sick Leave from another local government unit in North Carolina or from a North Carolina State agency if the transfer occurs within 12 months of employment with that unit or agency. 6.5.2 Any Sick Leave transfer requires proper verification of accumulated Sick Leave by the unit or agency which the employee is leaving. The employee is responsible for obtaining such verification. Amended 6.5.3 For Permanent employees as of January 1, 1992 01/01/92 this transfer provision is retroactive to the effective date of any covered transfer. 6.6 Reinstatina Sick Leave A former Permanent Orange County employee who is reinstated as a Permanent employee within one year after separation is credited with previously accumulated Sick Leave, upon reinstatement. 6.7' &2oroving_Sick Leave 6.7.1 A request for Sick Leave requires the approval of the employee's supervisor. The department head may require his or her approval for any Sick Leave. 6.7.2 The employee gives the supervisor reasonable advance notice of any absence for which Sick Leave is requested such as scheduled appointments or anticipated hospitalization. In this way, the supervisor may arrange for coverage during the employee's absence. 6.7.3 In the case of unexpected absence for which Sick Leave is requested, the employee is responsible for notifying the supervisor of the absence no later than during the first half -hour of work on the day of the absence. Employees in the Sheriff's Department, Emergency Management Services, Public Works, or others as necessary notify the supervisor prior to the time scheduled to go on duty in accordance with departmental operating procedures. 6.7.4 The supervisor may require a physician's statement regarding the nature of the illness and the employee's capacity to resume work. 45b - . -. 6.7.5 Failure to notify the supervisor of absence or improper use of Sick Leave may result in loss of pay and /or disciplinary action. 6.7.6 Sick leave is taken in increments of one -half hour (30 minutes). 6.7.7 A holiday is not charged as Sick Leave when it occurs during the period the employee is on Sick Leave. 6.8 Responsibility 6.8.1 The department head is responsible for maintaining accurate Sick Leave records, including the verification of the Orange County "Leave Register" provided monthly, and for the application of these Sick Leave provisions. 6.8.2 The department head assures that: - An employee is not on duty when he or she might endanger his or her health or the health of other employees; - An employee is not on duty when due to temporary disability or illness the employee cannot perform essential duties required of the job; - There is no abuse of Sick Leave privileges. 6.8.3 The department head consults with Personnel as appropriate in applying Section 6.8.2. 6.9 Advancing Sick Leave With the approval of the County Manager, Sick Leave may be advanced up to a maximum of 12 days. Such advance of Sick Leave is granted under extraordinary circumstances for reasons indicated in Section 6.2. 6.10 Effect of Separation on Sick Leave At separation, the employee receives no pay for accumulated, unused Sick Leave. If the employee has taken more Sick Leave than earned, or if Sick Leave has been advanced as in Section 6.9, the employee reimburses the County for all such leave taken. 7.0 HEALTH INSURANCE Amended It is the policy of orange county to provide its full -time 6/14/90 permanent and part -time permanent employees with group health insurance. The cost to the employee for group health 46 '16 co 0 O. x (D CD C+ co ct (D Ll o Ic C+ CD C+ (D CL co 0 O. x (D CD C+ co ct (D Ll o Ic