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HomeMy WebLinkAboutAgenda - 11-19-1991,-1 ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, NOVEMBER 19, 1991 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OWASA OPERATION CENTER CLERK'S OFFICE. 400 JONES FERRY ROAD CARRBORO, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732 -8181 or 968 -4501. I. ADDITIONS OR CHANGES TO THE AGENDA II. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until _that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. III. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Tax Refund Requests B. On- the -Job Training Contract C. Budget Ordinance Amendment #6 D. Rencher Street CDBG Program IV. RESOLUTIONS/ PROCLAMATIONS A. Resolution-- Reprioritization of the Federal Budget V. SPECIAL PRESENTATIONS VI. PUBLIC HEARINGS VII. REPORTS A. Public Information Network B. E911 /CAD Status C. Bond Education Committee Process D. Watershed Comments from Adjoining Jurisdictions E. Regional Solid Waste Task Force VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. EAS-- Request for Petition for Reconsideration B. Culbreth Park Interim Assistance Grant Program C. Duke Forest Mobile Home Park Sewer Force Main D. Public Hearing on School Capital Needs IX. BOARD COMMENTS X. COUNTY MANAGERIS REPORT XI. APPOINTMENTS - None XII. MINUTES XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. APPROVED 12 -2 -91 MINUTES ORANGE COUNTY BU A MEETING F COMMISSIONERS NOVEMBER 19, 1991 Board of Commissioners met in regular session on The Orange County in the OWASA Community Room on Tuesday, November 19, 1991 at 7:30 p. m. Jones Ferry Road'in Carrboro, North Carolina. -BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., Vice -Chair Ste hen H. Halkiotis, Commissioners Alice M. Gordon, Verla C. insko an P Don Willhoit. COIINTY ATTORNEY PRESENT: Geoffrey Gledhill Manager John M. Link, Jr., Assistant County STAFF PRESENT: County Clerk to the Board Beverly Managers Albert Kittrell and Rod VDevelopment Director Tara Fikes, Blythe, Housing and Community Manager Roscoe Reeve, County Purchasing Director a a dn Records EMS Director Waters. Engineer Paul • All documents referred to in the e minutes are in the permanent s NOTE. agenda file in the Clerk's Office- BO 11 COMMENTS Chair Carey stated for the record llstCommun ty received andathe letter citizens Sheriff Pendergrass about the Perry petition signed by concern about crime in that area. This included a 104 citizens. Chair Carey asked that the Sheriff and t Manager neCountwo people work together to form an ad hoc task force including from the Perry Hills community. Commissioner Halkiotis stated neighborhood has extremely poor street h s willingness to work with this task force. He stated that this neig lighting. He feels Duke Power should be contacted to see if they can help. the Commissioner Willhoit stated that ervice fee street 1 ghts.atThat PPP organizations visited charged a receive additional , may be an option. Chair Carey noted that because the County this issue needs to be requests of this kind, a process for addressing developed. COpNTY MANAGER'S REPORT - NONE I ADDITIONS OR CHANGES TO THE AGENDA - NONE II. AIIDIENCE COMMENTS - NONE PIIBLIC CHARGE Jr. dispensed with reading the public charge. Chairman Moses Carey, III. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Insko, seconded ds asyl Commissioner Consent Agenda below: Willhoit to approve those on the TAX following tax refunds were approved: AN3—m The NAME ACCOIINT $ 118.50 Lynch, Bobby Raeford, Jr. 89000718 89000278 15.15 Chambers, Leonard Jerwood Ulrich & Patricia 128212, 829462, 9029767 36.42 Neumann, Reines, Cindy Robin 8939244 55619, 9041126, 9142395 240.63 Thorn, Don Bell Lloyd 137012, 24552, 9125390 9011174 159.92 284.70 Anna Ernest A. Dollar 128419, 8916821, 5.54 Prevette, Robert Allen 158604 Edwards, Robert Etal & 42232, 90112082, 9112543 4.80 Doretha E. Mason 62472, 8632704, 9036891 4 Shain Arthur & Thelma 104346,F 8912717, 8726494 219.4 6 219.4 Robert H. Chandler 8. ON- THE -JOB TRAINING CONTRACT The Board approved and authorized the Chair to sign a contract with JOCCA for on- the -job training services for participants in the DSS Job Opportunities and Basic Skills 2u be provided by $46,197.93 in Federal funds $2,514.07 n local funds. C. BIIDGET ORDINANCE AMENDMENT 6 The Board approved the following amendments to the 1991 -92 Budget Ordinance: GENERAL FUND $ 17,763 Source - Intergovernmental Appropriation - Contribution to $ 17,763 Outside Agencies (To budget for State arts grant for the Orange County Arts Commission) Source - Miscellaneous $ 1,408 Appro (To bud et Community fund ng n $ s assist nce for Cabarrus (To g County) D. RENCHER STREET CDBG PROGRAM The Board approved setting a public hearing for December 2, official seout of the 1991 to receive citizen comments rB]ock Gr nt Program� Rencher Street Community Development VOTE ON THE CONSENT AGENDA: UNANIMOUS IV. RESOLUTIONS PROCLAMATIONS A. RESOLUTION - REPRIORITIZATION OF THE FEDERAL BIIDGET Motion was made by Commissioner Willhoit, secondoe� of Commissioner Halkiotis to approve a resolution to show the supp the Orange County Board of Commissioners for a reprioritization of the Federal Budget. The Resolution is stated on the next page. A RESOLUTION TO SHOW THE SUPPORT OF ORANGE COUNTY BOARD OF COMMISSIONERS FOR A REPRIORITIZATION OF THE FEDERAL BUDGET WHEREAS, dramatic improvements in relations to continue at lessened present need for United States military levels; and WHEREAS, the citizens of Orange County and the rest of the Unite States are in need of improvements the in programs ands which provide education, housing, and medical care t public; WHEREAS, grants -in -aid to state and local reductiontinhrealddollars dramatically as evidenced by between fiscal 1980 and 1991; and WHEREAS, the United States is currently burdened by a crushing national debt which consumes over twenty -five percent of the federal tax dollar in interest payment WHEREAS, the elimination of the national debt and the provision of more human services should be the federal overnment'sa riorities;and WHEREAS, neither of the aforementioned goals without the federal government reducing its military expenditures; and WHEREAS, the National Association of Counties adopted a resolution on July 16, 1991, supporting "reductions in defense spending to a level commensurate with improved global that "shifts in federal spending be allocated dfitredu ti n and restoration of funding for critical domestic priorities "; NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS that: 1. The federal government should reexamine its military the end of guaranteeing that all such expenditures toward expenditures are necessary to meet the threats now offered by other nations and that any unnecessary military spending be eliminated. 2. The federal government should assure that any savings derived from cuts in military spending be directed toward retiring the national debt and funding such domestic programs as education, environmental protection, infrastructure, h usiand health care, social services, transportation, employment job training, as well as assisting those industries, workers and communities most affected by military spending reductions. 3. Copies of this ates and our congressmen. e forwarded to the President of the United St IN WITNESS THEREOF, this 19th day of November, 1991. VOTE: UNANIMOUS estions to the text of the NOTE: Commissioner Willhoit made some Bugg resolution which will be incorporated into the resolution for next year -- if one is considered. V. SPECIAL PRESENTATxONS - NONE VI. PUBLIC HEARINGS - NONE VII. REPORTS A. PUBLIC INFORMATION NETWORK Mr. Bill Hutto implement a system in Orange County. working with on the PIN still hopes have just incorporated and obtained non - profit 501C status so that they can obtain grants and support the PIN concept. They are contacting local businesses in the hope of obtaining funds. They are proposing a very elaborate bulletin board system which will provide a wide range of facilities to everyone who has a personal computer and modem and uses a local phone system. The services they plan to provide for a fee would include access to public data, both state and local, information from schools, a chat line, etc. Terminals would be available in public places for the citizens to access desired information. People will be able to post bulletins, including job postings. There are over 90 possible sources that can be used with the PIN. They have a professional video tape which describes the PIN that the County Manager will make available to the County Commissioners. Commissioner Insko questioned the twelve telephone lines and Mr. Hutchins. indicated these would serve ten or twenty users each day. One group of users can call in and read everything and this takes up one of the phone lines. The other group includes people who are registered. These people would post or write notices on the screen. Most people just read rather than post messages. Commissioner Insko asked how much it would cost to use this system. Mr. Hutchins indicated that there are many alternatives. There would be a charge for using the PIN facility. Commissioner Willhoit asked about setting this up on a 1 -900 number and was told that the experience showed that unless these services are free to the public, the use is drastically reduced. Commissioner Insko asked about the private- sector business that started this system. Mr. Hutchins stated this is in Peoria and it is sponsored by different businesses and individuals. Chair Carey asked about the help from County staff and Mr. Hutchins indicated that they would like just approval and for the County staff not to work against them. Commissioner Willhoit feels that it would be more appropriate for the private sector to promote this kind of system. Commissioner Insko noted that this service will be used by people who can buy a computer and who would be able to pay for this service. The County has a responsibility to those citizens who need other services Commissioner Insko would like for this to be included in the goals for the Commissioners goal setting retreat on December 7. Mr. Hutchins indicated that this system would also tie together the different county offices. 8. B9111CAR §XA US The Commissioners received a progress report on implementing Enhanced 911 (E911) and acquiring Computer Aided Dispatch (CAD) capabilities, and the integration of the Geographical Information System (GIs) into this emergency response management system. John Link stated that within the next month, the staff will be presenting a proposal for hardware. Land Records Manager Roscoe Reeve demonstrated how the system works. This is the first of three parts of this system for the implementation of E911. Southern Bell has worked with the County to develop a data base of addresses. The reason for putting GIs and CAD together is a need fora quality system that will respond not only with a telephone number and a location but also where this location is on the earth. This integration has not been done anywhere in this Country. In the process of putting this together after a year's study of emergency response, it was determined that there are a number of other things that must also be coordinated. They also need access to other data bases. The technology is available. The equipment is available to handle the entire County. Roscoe Reeve illustrated by using overhead projections how the CAD system integration will operate. The system will take in information and then allow the appropriate dispatch to take place. John Link stated that the challenge is to merge these two systems which will require integration by outside consultants. No one has integrated these four functions into one. A proposal will be presented to the Board of County Commissioners on Dec. 2 which will include the cost to integrate these two systems. The funds have been 'included in the budget. Commissioner Insko asked for a report on the system and asked for background information which Rod visser will present at the next meeting. Commissioner Insko asked what the classification "roadway characteristics" would include and Roscoe Reeve said this includes roads under construction, dead end roads, one way streets, and etc. John Link recommended a work session to further illustrate the need for outside support for this integration. It was the consensus December the B a oard in to set the a special meeting for 6:30 p.m. on Monday, Commissioners' Library in the Court Street Annex, Hillsborough, for the purpose of viewing a likely demonstration be recommended afor purchase by the County. AD software that would C. BOND EDUCATION COMMITTEE PROCESS The Board received a report on the bond education process bond referendum that was that took in e County voters in November, 1988. approved by y Oran 988. The report outlined Orange the major elements of this process. John Link asked that the Board take leadership in developing a strategy for promoting a bond referendum. Chair Carey suggested appointing a group of interested people to begin work on a bond issue. Some members of the CIP committee have indicated an interest in serving on an educational /promotional committee. He would like to have this committee appointed in December. The Board of County Commissioners must still decide on a bond package that will be taken to public hearing. John Link will bring to the Board of County Commissioners the absolute deadlines for the bond process. The Board directed the Clerk to advertise for members of this bond promotion committee. The Board will also recruit volunteers for this committee. D. WATERSHED COMMENTS FROM ADJOINING JURISDICTIONS The Board received an update on EMC watershed public hearing comments and requests from adjoining jurisdictions in the Upper Neuse River basin. Planner David Stancil summarized this report. He distributed an additional chart which showed the other seven jurisdictions and their watershed designations. On a map he showed the final recommendation of the other jurisdictions involved in the eleven watersheds. He referred to the LUP and a map showing the state's watershed classifications. Commissioner Gordon asked about the original recommendation for Jordan Lake. Stancil indicated that the County recommended WS2, but because it was recognized that this is a regional lake and the State would classified it as WS4, the County accepted this classification. Chatham County requested WS3. The Chair indicated he would entertain a motion that would modify the recommendation sent to the State. various questions were asked by Commissioner Gordon that were answered by David Stancil. Chair Carey stated he feels the Board needs to discuss with the Durham Commissioners intrawatershed tradeoffs. Commissioner Gordon suggested that the Board consider the implications that the bordering counties have imposed upon Orange County as a result of their recommendations for watershed classifications. Commissioner Willhoit suggested having Kimberly Brewer convene a meeting so that these issues can be discussed. Also, DEM needs to be invited to the meeting. The equity issue needs to be discussed. John Link indicated that the staff will do some brainstorming on incentives that can be provided to Durham County for their cooperation with orange county's goals. $. REGIONAL SOLID WASTE TASK FORCE The Board received a report on the status of the Durham Orange Regional Solid Waste Task Force. It has been determined that a detailed study of solid waste reduction strategies for orange and Durham Counties will not be pursued. The elements of such a study preferred by the local governments in each county were sufficiently divergent. Commissioner Willhoit reported that one consultant said that composting and landfills were more of a single county entity, but incineration would be more meaningful to a two- county jurisdiction because of the trash volume and capital investment. Incineration is not popular in Orange County. Composting and recycling are more popular with orange County citizens. The Board agreed that composting and recycling are better ways to go. Orange County representatives feel they should stay with a proven technology. VIII. ITEMS FOR DECISION - REGUUM AGENDA A. EAS - RE IIEST FOR PETITION FOR RECONSIDERATION Motion was made by Commissioner Insko, seconded by Commissioner Gordon to approve authorizing the County Attorney to submit the request for reconsideration to the North Carolina Utility Commission. VOTE: UNANIMOUS B. CULBRETH PARK INTERIM ASSISTANCE GRANT PROGRAM The Culbreth Park Community Development Corporation has requested that the County forgive $12,564.04 in administrative costs associated with the Culbreth Park Interim Assistance Grant Program. Motion was made by Commissioner Willhoit, seconded by Commissioner Gordon to deny this request for the reasons stated in the agenda abstract. VOTE: AYES, 4; ABSTENTION,1. Commissioner Insko abstained because of a possible financial conflict of interest.) C. DUKE FOREST MOBILE HOME PARK SEWER FORCE MAIN A petition was received from the owners of Duke Forest Mobile Park requesting orange County to agree to take over ownership of a sewer force main so that NCDOT will allow the force main to be installed within the highway right -of -way of US 70 and old NC 86. The North Carolina Division of Environmental Management (DEM) has required the mobile home park to replace its existing sewage treatment system which is currently operating in violation of its permitted limits and discharging a very low quality effluent into a receiving stream. Motion was made by Commissioner Willhoit, seconded by Commissioner Insko to decline this request to accept ownership or maintenance responsibilities for the proposed force main, at least until all of the following conditions have been met: 1. NCDOT absolutely and finally refuses to allow the line to be installed within the right -of -way without County ownership. 2. The mobile home park owners prove that they cannot purchase sewer easements from the owners of properties which would be impacted by the necessary easements at any price. 3. DEM indicates that they will not allow any other waste treatment option other than pumping waste to the Durham system. 4. The BOCC makes a determination that the continued operation of Duke Forest Mobile Home Park contributes to the public health, safety or welfare. VOTE: UNANIMOUS D. PUBLIC HEARING ON SCHOOL CAPITAL NEEDS Motion was made by Commissioner Insko, seconded by Commissioner Gordon to set a public hearing on the matter of school capital needs priorities and funding for December 11, 1991, at 7:30 p.m. in Superior Courtroom, 106 E. Margaret Lane, Hillsborough. VOTE: UNANIMOUS %I. APPOINTMENTS - NONE XII. MINIITES Motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve the minutes for the November 4, 1991 regular meeting as corrected. VOTE: UNANIMOUS %III. EXECUTIVE SESSION - NONE XIV. ADJOONMENT With no further items to consider, the Board adjourned the meeting at 11:12 p.m. The next regular meeting will be held on Monday, November 25, 1991 at 7:30 p.m. in Superior Courtroom, Hillsborough. Moses Carey, Jr., Chair Beverly A. Blythe, Clerk ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, NOVEMBER 19, 1991 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OWASA OPERATION CENTER CLERK'S OFFICE. 400 JONES FERRY ROAD CARRBORO, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732 -8181 or 968 -4501. I. ADDITIONS OR CHANGES TO THE AGENDA II. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. III. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Tax Refund Requests B. On -the -Job Training Contract C. Budget Ordinance Amendment #6 D. Rencher Street CDBG Program IV. RESOLUTIONS PROCLAMATIONS A. Resolution-- Reprioritization of the Federal Budget V. SPECIAL PRESENTATIONS VI. PUBLIC HEARINGS VII. REPORTS A. Public Information Network B. E911 /CAD Status C. Bond Education Committee Process D. Watershed Comments from Adjoining Jurisdictions E. Regional Solid Waste Task Force VIII. ITEMS FOR DECISION -- REGULAR AGENDA A. EAS-- Request for Petition for Reconsideration B. Culbreth Park Interim Assistance Grant Program C. Duke Forest Mobile Home Park Sewer Force Main D. Public Hearing on School Capital Needs IX. BOARD COMMENTS X. COUNTY I"MANAGERIS REPORT XI. APPOINTMENTS - None XII. MINUTES XIII. EXECUTIVE SESSION XIV. ADJOURNMENT ( *) Indicates items that need immediate attention. • ORANGE COUNTY BOARD OF CO2•IMISSIONERS ACTION AGENDA ITE11 ABSTRACT Meeting Date: November 19., 1991 SUBJECT: Tax Refund.. Requests DEPARTMENT: Assessor's Office ATTACHMENT(S): I PURPOSE: Acti.cn Agenda Item No.—ULA PUBLIC HEARING:, Yes X No INFORMATION CONTACT: Individual Request TELEPHONE NUMBER: Hillsborough - 732 -8181 Chapel Hill -- 958 -4501 Mebane - 227 -2031 Durham - 588 -7331 To consider 11 request for property tax refunds. BACKGROUND: General Statutes 105 -381 (b) --+ Action of Governing Body - Upon receiving a taxpayers written statement of defense and request for release or refund, the governing body, of the Taxing Unit shall within 90 days after receipt of such a request determine whether the taxpayer has a valid defense to the tax imposed or any part -thereof and shall either release or refund that portion of the amount that is determined to be in excess of the current liability or notify the taxpayer in writing that no release or refund will be made. w RECOMMENDATION(S): The manager's recommendation for each tax refund is stated on the individual request. e 2 MAP # TRACT # ACCOUNT # 89000718 BILL # 8954453 RATE CODE 00 Lynch, Bobby Raeford Jr. 6100 Messenger Lane Willingboro, N.J. 08046 COMMENT: Taxpayer penalized $100 for failing.to list motor vehicle in 1989. Letter forwarded under separate cover requesting a release of the 100 penalty. REFERENCE: GS 105- 312(hl) ACTION REQUESTED: Refund /Release $100 motor vehicle penalty. MP $100.00 Interest 18.50 $118.50 Total Release RECOMMENDATION: Approve ORDER: DATE: . MAP # TRACT # ACCOUNT # 89000278 BILL # 9171927 RATE CODE 04 [ I Chambers, Leonard Jerwood 9014 Old NC 86 Chapel Hill, NC 27516 COMMENT: Requesting refund due to error in pricing 90- Toyota in Tax Office. It was priced and tax bill paid at $10,520 value and should have been priced at $9,090 value. Should have been matched under Ann Marie Chambers. Requesting refund for difference of what he paid and what he should have paid. REFERENCE: G.S.105- 381(a)(1)a. A tax imposed through clerical error. ACTION REQUESTED: Request property tax refund for 1991 on above reference vehicle. 1990 (10,520) (91090) GO -- 84.69 73.17 Fc -- 8.42 7.27 CH - 18.25 15.77 111.36 96.21 Difference = $15.15 Total Refund RECOMMENDATION: Approve ORDER: DATE: 3 MAP # TRACT # ACCOUNT # BILL # RATE CODE Neumann, Ulrich & Patricia 104 Lisa Dr. Carrborro, NC 27510 712903 128212 8929462 _9029767 21 COMMENT: Refund request due to being taxed on wrong year of motorcycle. Information from the Department of Motor Vehicles indicates a 1973 Harley motorcylce was incorrectly titled as a 1979 model. Consequently, the vehcile was incorrectly taxed for 1989 and 1990. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request property tax refund for 1989 and 1990 on above reference vehicle. 1989 1990 79 Harley 73 Harley 79 Harley 73 Harely (1,850) (468.00) (1,720) (1,120) GO - 13.14 3.32 GO - 13.16 8.57 G1 - 10.82 2.74 G1 - 10.32 6.72 CH - 3.28 .83 CH - 3.05 1.99 27.24 6.89 26.53 17.28 Difference 20.35 (1989) Difference 9.25 (1990) Total Refund $29.60 RECOMMENDATION: Approve ORDER: DATE: 4 , y MAP # TRACT # ACCOUNT # 87237 BILL # 8939244 RATE CODE 09 Reines, Cindy Robin 1509 H. Crescent Lane Matthews, NC 28105 COMMENT: Someone in taxpayers family returned completed tax listing form without consent of taxpayer and failed to mark through 1983 Toyota which was junked in 1988. Consequently, taxpayer's wages were mistakenly garnished for 1989. Therefore, taxpayer is requesting a refund for taxes and garnishment fee. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request property tax refund for 1989 on above reference vehicle. 1983 Tovt. (3,010) GO - 21.37 Int.- 2.91 FE - 1.87 Int. .27 26.42 Garnishment fee 10.00 36.42 Total Refund RECOMMENDATION: Approve •;O DATE: 5 MAP # 7.108D.C.4 TRACT # 716021 ACCOUNT # 55619 9041126 SILL # 9142395 RATE CODE 21 Thorn, Don 202 Spring Valley Carrboro, NC 27510 COMMENT: Refund requested due to listing and paying an leased MV '89 Mazda vin # JMlHC2214K0216464 for 1990 and 1991. Leased through Marine Midland leasing Acct. # 141343. CE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amount of $490.21. RECOMMENDATION: Approve 101walbR9 DATE: 1991 (15,100) 121.56 92.87 26.20 240.63 6 0 1990 (16,180) GO - 123.78 G1 - 97.08 CH - 28.72 Total 249.58 RECOMMENDATION: Approve 101walbR9 DATE: 1991 (15,100) 121.56 92.87 26.20 240.63 6 0 a MAP # 7.18..6 TRACT .# 739106 ACCOUNT # 137012 (1990) 24552 BILL # (1991) 9125390 RATE CODE 07 [ I Anna Bell Lloyd 7300 Hillhouse Rd. Chapel Hill, NC 27514 [ 1 COMMENT: Property owner sold partial tract but was continually billed for original size tract. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request for property tax overpayment for 1990 and 1991. valuation - $7,879 GO - bU.1/ b.5.4z CH - 13.98 13.67 FD - 4.09 4.49 Total 78.34 -81.58 RECOMMENDATION: Approve ORDER: DATE: Total 123.69 27.65 8.58 159.92 7 8 I l Ernest A. Dollar 5615 McCormick Rd. Durham, NC 27713 MAP # 6.30A..2 TRACT # 602046 ACCOUNT # 128419 8916821 BILL # 9011174 RATE CODE 10 COMMENT: Refund due-because home was measured incorrectly. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1989 and 1990. Valuation - $18,078. 1989 1990 Total GO - 128.35 138.2.9 266.64 FF - 9.03 9.03 18.06 137.38 147.32 284.70 Total Refund RECOMMENDATION: Approve ORDER: DATE: I I MAP # TRACT # ACCOUNT # 158604 BILL # 9055408 RATE CODE 22 [ I Prevette, Robert Allen 304 Ramson St. Chapel Hill, NC 27514 COMMENT: Taxpayer listed in Guilford County in January in error. When error was discovered he listed in Orange County in October and was penalized for late listing. Request refund for late list penalty because he actually listed on time, but in wrong county. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund late listed charge listed in Guilford County 1 -90 in error. LL Charge $5.54 RECOMMENDATION: Approve ORDER: DATE: 10 MAP # 7.91.A. TRACT # 701860 ACCOUNT # 42232 G2 - 9012082 BILL # 9112543 RATE CODE 22 Edwards, Robert Etal & Doretha E. Mason 404 Knolls St. Chapel Hill, NC 27516 COMMENT: Request for refund for 1990 and 1991 on '65 Ford $300.00 value for both years. MV was listed in error both years. Taxpayer no longer owned vehicle, but failed to mark through it on listing form.. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Request refund in amount of $9.46 for 1990 and 1991. Valuation Difference = $9.46 RECOMMENDATION: Approve ORDER: DATE: t 1990 1991 GO - 2.30 2.42 G2 - 1.83 1.86 FD - .53 .52 Total 4.66 4.80 RECOMMENDATION: Approve ORDER: DATE: t t [ I Shain Arthur & Thelma 518 A East Franklin St. Chapel Hill, NC 27514 COMMENT: Condominium measered incorrectly. MAP # 7.74.E.4A TRACT # 704849 ACCOUNT # 62472 8632704 BILL # 9036891 RATE CODE 22 REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1986, 1987, 1988 1989, and 1990. Valuation difference - $6,346 1986 1987 1988 1989 1990 Total GO - 41.24 38.45 40.93 45.05 48.54 214.21 G2 - 44.42 34.26 34.26 36.17 38.78 187.89 CH -- 12.62 10.47 11.26 11.26 11.26 56.87 98.28 83.18 86.45 92.48 98.58 458.97 RECOMMENDATION: Approve ORDER: DATE: 11 MAP # 1.21B..1 TRACT # 131926 ACCOUNT # 104346 8912717 BILL # 8726494 RATE CODE 15 [ l Robert H. Chandler Box 4017 Wrightsville Beach, NC 28480 COMMENT: Property taxed for two swimming pools when should have been taxed for only one. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1987, 1988, RECOMMENDATION: Approve ORDER: DATE: 1i 5 and 1989. valuation - $10,512 1987 1988 1989 Total GO - 63.70 67.80 74.63 206.13 FH - 4.09 4.62 4.62 13.33 67.79 72.42. 79.25 219.46 Total Refund RECOMMENDATION: Approve ORDER: DATE: 1i 5 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.�� ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: On- The -Job Training Contract DEPARTMENT: - Social Services - PUBLIC HEARING YES: NO: X ATTACHMENT(S): INFORMATION CONTACT: Marti Pryor -Cook, ext. 2802 Contract between Joint Orange - Chatham Community Action Agency (JOCCA) and Orange County DSS TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To consider a Contract with JOCCA for On --the -Job Training services for participants in the DSS Job opportunities and Basic Skills program. BACKGROUND: On- the -Job Training (OJT) is a subsidized employment opportunity in which a Job opportunities and Basic Skills (JOBS) program participant is hired and provided skill training by an employer. OJT provides work experience to bring job skills to a competitive level in the marketplace. OJT also improves employability through more substantial supervision and directions than normally available in an unsubsidized work situation. Employers who participate in the program must provide training essential to work performance and compensate employees at a rate comparable to other employees performing a similar job. Employers will be reimbursed 1/2 of the wages paid to the employee, based on the number of work hours and up to a maximum of 12 months. Upon successful completion of OJT, the employer is expected to hire and retain the JOBS participant as a regular employee. JOCCA will be responsible for the overall development of the OJT program which includes recruiting employers, conducting job assessments, facilitating job placements, and monitoring placements, subcontracts and participant progress at the work site. In return, the JOBS program 2 will reimburse JOCCA $48,712.00 ($46,197.93 in federal funds and $2,514.07 in local funds) for program expenses as outlined in the Contract. This Contract was approved by the DSS Board on October 16, 1991. It has also been approved by the North Carolina Division of Social Services, Employment Programs Section. RECOMMENDATION(S): The manager recommends approval of the On -the --Job Training Contract with JOCCA and authorization for the Chair to sign. 4. Page 1 of 5 STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES PURCHASE CONTRACT ID # M68 -6170 This Contract is entered into between the Department and the Provider identified on Attachment A. This contract shall consist of form DSS -2497, Attachment A (DSS -1292) and Budget (DSS- 6844). The Department will purchase specific services from the Provider as set forth in the Contract in order to make optimal use of the facilities, staff and programs of the Provider. This Contract is sub- ject to the provisions of all applicable Federal regulations and State policies. Subject to its other provisions, the terms of this contract shall be in effect to and from the dates specified on Attachment A. SECTION I: RESPONSIBILITIES A. The Department will: 1. Determine client eligibility for service(s) in accordance with Federal and State regulations; and 2. Inform the Provider on Form DSS -1360 concerning the eligibility of each individual for the service, the period of time for which services are authorized, and any changes in the individual's eligibility status; and 3. Reimburse the Provider for service(s) purchased as described in Attachment A of this Contract for eligible clients; and 4. Keep the Provider informed of any alterations in and /or to the regulations governing the service program; and 5. Accept fiscal responsibility for deviations from the terms n� this Contract as a result of acts of the Department or any its officers, employees, DSS -2497 (Rev. 4 -87) Family Services 4 Page 2 of 5 B. The Provider will: 1. Provide service(s) as specified in Attachment A of this Contract in accordance with applicable standards for the service(s); and. 2. Furnish information to the Department as required to support the full cost of service(s) provided pursuant to this Contract; and 3. Comply with all State licensing standards, all applicable accrediting standards and any other standards or criteria established by the Division of Social Services to assure quality of services; and 4. Restrict the use or disclosure of information obtained in connection with the administration of North Carolina's pro- grams for the provision of services concerning applicants for and recipients of those services to purposes directly connected with the administration of the service program; and 5. Comply with the terms of Section 504 of the Rehabilitation Act of 1973 and all requirements imposed by or pursuant to the regulations of the Department of Health and Human Services issued pursuant to that Section, which prohibit discrimination against handicapped persons in employment and in the operation of programs and activities receiving Federal funds; and 6. Comply with Title VI and VII of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to the regulations of'the Department of Health and Human Services issued pursuant to that Title; and 7. Accept fisca -1 responsibility for deviations from the terms of this Contract as a result of acts of the Provider or any of its officers, employees, agents or representatives. SECTION II: RESPONSIBILITY FOR LIABILITIES Each party-hereto agrees to be responsible.for its own liabilities and that of its officers, employees, agents, or representatives arising out of this Contract. SECTION III: RECORDS AND REPORTS A. The Provider agrees to maintain client records which date and document, in accordance with established policy, the service de- livered for the individual, a valid authorization for service, program records, documents and other evidence which reflect pro- - gram operations. 5 Page 3 of 5 B. The Provider agrees to furnish information to the Department, as requested, to support provision of service(s) pursuant to this contract and the full cost of the service; and submit changes, as needed or required, in this Contract, Attachment A or approved supporting information for review and approval by the Department. C. The Provider agrees to maintain books, records, documents and other evidence and accounting procedures which reflect all direct and indirect cost expended under this Contract. A current, complete inventory of all equipment purchased under the terms of this Contract must be kept. D. The Provider agrees to retain all books, records and other documents relevant to this Contract for three years after final payment or until all audits continued beyond this period are completed. Federal auditors and any persons authorized by the Division of Social Services or the Department shall have the right to examine any of these materials. In the event the Provider dissolves or otherwise goes out of existence, records produced under this Contract will be turned over to'the Department. SECTION IV: SUBCONTRACTING Any approved subcontract shall be subject to all conditions of this Contract. The Provider shall be responsible for the performance of any subcontractor. SECTION V: MAINTENANCE OF EFFOR The Provider certifies that the funds to be used under this Contract do not replace or supplant, in any way,,Federal, State or local funds for air -eady existing services. SECTION VI: MONITORING AND EVALUATION A. The Provider agrees to participate in program, fiscal and ad- ministrative monitoring or audits, making records and staff time available to Federal, State and county staff. B. The Provider agrees to take necessary steps for corrective action, as negotiated within a corrective action plan, for any items found to be out of compliance with Federal and State laws, regulations, standards and /or terms of this Contract. SECTION VII: AMENDING THE CONTRACT This contract in whole or in any part may be amended at any time: A. By the Department in the event that such amendment is necessary- tc . 6 Page 4 of 5 comply with the applicable laws, regulations, policies and standards; or by mutual consent of both parties. B. Each party to this Contract will notify the other immediately in writing if an amendment becomes necessary due to alterations in the activities described in Attachment A or for any other reason. SECTION VIII: TERMINATION A. This Contract, in whole or in part, may be cancelled at any time: 1. By any party, with cause, upon at least 30 days notice, in writing, and delivered by registered mail with return receipt requested or in person, or 2. By the Department in the event reimbursement to the Depart- ment is not available and /or continued at an aggregate level sufficient to allow for the purchase of the indicated quantity of services. The obligations of each party shall be terminated to the extent specified in the notice of termination, immediately upon receipt of the notice termination from the Department, or 3. By the Department in the event that the Division of Social Services /Department determines that the Provider is in violation of any or all of the terms of this Contract. The obligations of each party shall be terminated to the extent specified in the notice of termination immediately upon receipt of the notice from the Department, or 4. By mutual consent of all parties. B. In the event of termination- in part, all parties shall continue the performance of this Contract to the extent not terminated. C. If this Contract is terminated, in whole or in part, the Provider may be required to deliver and transfer Title or assignment of interest to the Division of Social Services, protect and preserve property in the possession of the Provider in which the Division of Social Services has an interest. D. After receipt of a notice of termination, and except as otherwise directed by the Department, the Provider shall cease work under the Contract on the date, and to the extent specified, in the notice of termination. The Department shall pay the Provider the agreed upon amount for the delivery of services under the terms of this Contract up to the effective date of termination. Reimburse- ment shall not be made for equipment or supplies purchased after the notice of termination is received except as approved by the Department. n VA Page 5 of 5 E. Waiver of any default shall not be deemed to be a waiver of anv subsequent default. Waiver or breach of any provision of the Con- tract shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing, signed by an authorized representative of the Department and attached to the Contract. SECTION X: CONCLUSION It is expressly understood and agreed that the services provided to eligible clients pursuant to this Contract shall consist exclusively of those services specified in the attached program description incorpor- ated into this Contract as Attachment A. It is further understood and agreed that the provision of services pursuant to this Contract shall be subject to the limitations and conditions contained in the laws, regulations, guidelines and plans cited in this Contract, and that this Contract is subject to re- negotiation or revision to meet any new or revised rules, regula- tions, or policies that may be issued by the Department of Health and Human Services, or the North Carolina Social Services Commission, or the Department of Human Resources and that are communicated to the Provider. PROVIDER DEPARTMENT By: Title: Date: By: Title: Date: This Agreement has been pre - audited in the manner required by the Local Government Budget and Fiscal Control Act. ATTEST: Countv: Title: Signature: Date: 8 MACH "I:N A State of North Carolina Division of Social Services Contract Application Page 1 of I. Contract Summary A. This agreement is between the _ Orange _ County Department Of Social Services (heretofore and hereinafter referred to as the y "Department ") and the Joint Orange Chatham Community Action Agency (heretofore and hereinafter referred to as the "Provider"). B. This agreement shall be in effect from 10/1/91 to 6/30/92 C. Services to be Provided: (1) I (2.) I (3) I (4) I (5) i I Number of I Number of I Definition Service I Persons I Units of Service I of Unit Code Served Service I of Service Job On the Job I articipant I a I oartici ant I ( I I I I I I I I I I I I I Any additional services should be listed in III.- Sertrice Program Description D. Area to be Served: The participant must be employed at a minimum of 30 hours per week and a maximum of 40 hours per week. The len th of the training period must be determined by utilizing the Department of Labor (DOL) Specific Vocational Preparation manual. OJT time periods may range from one month to 12 months. DSS -!292 (4/87) Family Services a State of North Carolina Division of Social Services Contract Application E. Contract Identification: 1. Provider Page 2 of 6 a. Name of Contract Administrator Gloria Williams Tel. P: 9 19 ) 929-U494 b. Name of Pro ram Contact Person Tel. it: - Faye Hall C. Program Name, Location and Mailing Address: Joint Orange Chatham Community Action Agency 105 West Chatham St., P. 0. Box 27 Pittsboro, NC 28312 d. Additional Service Delivery Sites: 410 Caldwell St., Chapel Hill, NC 27514 Margaret Lane, Hillsborough, NC 27278 e. Status: (x) Public ( ) Private, non - profit ( ) Private, for profit ( ) Individual f. Provider Contract ID #: 56- 0861200 2. County De artment of Social Sen ices a. Name of Contract Administrator: Martha Pryor -Cook Tel. #: 91 -6 LX L- 281 2 b. game of Services Program Contact Person: Qwendolyn D. Price Tel. #: ,2T -712-8181 Ext . 2847 C. Address of County Department of Social Services: DSS -1292 (4/87) Family Services 00 Jest Trvon Street T 7278 I 10 State of North Carolina - Division of Social Services Contract Application, page g of —� -- II. Fiscal Provisions A. Amount of Reimbursement: Reimbursement under the terms of this agreement will be limited to a maximum of: $4 R 7 L p CTOTAL = $ SSBG + ; 1V-B + $ RAP $9 d24fi..435 tate + $ ?514 7County + $ 3A_q_S4_5dPther (identify): (Optional: County funds consist of $. for and $ for (funding source) (funding source) B. Method of Reimbursement? 1. For Purchase Contract (DSS - 2+97) Total and Unit Cost: (�9 a. Reimbursement will be made in accordance with the current budget approved by the Department and on file with both parties. The amount of reimbursement will be based on allowable expenditures made in behalf of eligible clients, determined in accordance with acceptable cost allocation methods. The Provider will report all expenditures made under the terms of the contract. ( ) b. Reimbursement will be made at a unit cost rate of S per unit of reimbursement delivered to eligible clients for an estimated number of units. The Provider will document total expenditures made under the terms of the contract to the Department within thirty days after the termination of this contract, or as instructed by the Department. Reimbursement which exceeds actual allowable cost will be adjusted to actual allowable cost. 2. For Vendor Agreements (DSS -2252) Fixed Rate Reimbursement will be based on: ( ) a. a_standard fixed rate or ( ) b. an individual fixed rate. Q. Reimbursement will be made at a fixed rate of S Der unit of (define) for an estimated number of units. Reimbursement will be based on the actual number of units delivered whether over or under the estimated number. If multiple components are being purchased, additional rates and units can be identiz -4 as follows: DSS -1292 (4/67) Family Services 11 State of North Carolina Division of Social Services Contract Application Page 4 of 8 C. Reimbursement Reporting: 1. Expenditures The Provider will report expenditures monthly in accordance with policy set forth by the Controller's Office, Division of Social Services, issued via the Fiscal Manual. Expenditures are to be reported on the DSS Administrative Costs Report (Form DSS -1571, Part III). Reports are to be submitted to the Department by the fifth working day of the month following the month in which services were delivered. The Department will- reimburse the Provider monthly, usually by check, upon receipt-of a completed and correctly filed report. 2. Reporting for the Statewide Services Information System (SIS) In addition to the Administrative Cost Report (DSS -1571, Part III), the Provider will submit to the Department the Monthly Report of Service Delivery (DSS Form 1571, Part IV). This should be submitted along with the Administrative Cost Report by the fifth working day o° the month following the month in which services were delivered. The units reported in Column 12 of the 1571 Part IV are the units of service defined in Column 5 of I. C. of this Attachment. Service definition and reporting instructions are found in Family Services Manual, Volume VI, Chapter IV. D. Audit Requirements The Provider shall be responsible for compliance with the audit requirements of Department of Health and Human Services federal regulation 45 CFR Part 74,. Administration of Grants, or State Administrative Procedures Manual for Federal Block Grant Funds, whichever is applicable. These regulations stipulate that an annual audit be performed for the fiscal year in which contract funds were received. NA Private, non - profit if amount of reimbursement received is under $1,000; private, for profit or individual ( ) 2. (Applicable to Private, Non - Profit Providers if reimb. $1,000 or over) A_Z annual audit is to be performed in accordance with OMB C_rcular h -li0 by an "iadepe_dent auditor." "Independent audit,._" means either. (a) a state government audi_or from O the Department of ?i=nn Resources or the Department of Adairistratio:, Ox�ice of the State Auditor; or (b) a cer_iiiea public accountant. Upon of the audit, a ccpy of the audit report must be forwarded to the cou_-:ty department of social services. DSS -1292 (4/67) Family Services 12 State of North Carolina Division of Social Services Contract Application Page ; of g ( ) 3. ( Applicable to Public ho,_�pi.tais, Colleges, and i�ers�_ies) The annu -21 audit must be performed in acccrdar,ce uitt: Circular A -11C. It is not necessary for the inst_tutien to program audits performed separately from an al?- iIlcluslve single audit which entails all revenues and expenditures of the Public agency. However, it is the responsib-ilitr of the cc`ractor to insure that the contract program is included ill tile Contractor institutions sirlble annual audit. A copy of the audit report must be provided to the County department of social services upon completion of the annual audit. (x) 4. (Applicable to State or Local Government Agencies) An annual audit is to be performed in accordance with 0 "IE Circular A -128 by an independent auditor. Upon completion of the audit, a COPY of the audit report must be forwarded to the county department of social services. E. Client Fees for Service (x) 1. No fees will be charged to individuals determined to be eligible for services by the department of social services. ( ) 2. The service(s) under contract with the Provider are services for which a client fee may be assessed. Policy regarding the assessment and collection of fees is contained in Family Services Manual, Volume VI, Chapter III. If a client is to be charged a fee, the department will inform the Provider of the amount of the fee to be charged and of any subsequent changes by way of the Purchase of Service Referral and Authorization (DSS Form 1360+). The Provider will establish a plan with the client for collecting zhe fee on at least a monthly basis; and when fees are not paid within ten days of the due date; will bill the client in writing and send a copy of the bill to the Department. NO OTTER FEES FOR SERVICES PiAY BE CHARGED TO THE CLIENT. Client fees are to be reported on the Monthly Report of Service Delivery (DSS Form 1571, Part IV). F. Management of the Funding/Matching Share keauirement ( ) 1. n cash transfer of the matching share will be made =o the cc=zv department of social services in accordance with the terms spec-4-fed in the Donation Agreement (DSS - 131_9). DSS -1947 (4/67) Family Services 13 State of North Carolina Division of Social Services Contract Application Page 6 of 8 ( ) 2. The provider certifies through the contract budget attached to this contract that the matching share is available. Further, it is agreed that the provider will report all prograr. costs incurred each month relating to this contract on the DSS -1571. However, reimbursement will be limited to the federal /state financial participation rate. (x) 3.. The county department of social services is providing the match. * G. Provider Fees (For Purchase Contracts Only) The Provider agrees to pay the Department /Division up to S Administrative Fee as payment in full for the administration of the contract. The amount of the fee is five percent of the matching share contributed by the Provider. ( ) 2. The Provider agrees to pay the Department up to S Certifica- tion Fee as payment in full for the determination and certification of client eligibility. The amount of the fee is five percent - of the matching share contributed by the Provider. Monitoring and Certification Fees, when applicable, will be deducted from the amount to be reimbursed. *N /A Provider match contributed by Orange County DSS DSS -1292 (4/87) :amily Services 14 State of North Carolina Division of Social Services Page 7 of 8 Contract Application III. Service Pra ram Description On- the -Job Training (OJT) is a subsidized employment opportunity in which a Jab Opportunities and Basic Skills (JOBS) Program participant is hired and provided skill training by an employer. OJT will provide work experience to bring skills to a level that will be competitive in the marketplace and improve employability- potential through more substantial supervision and directions than normally available in an unsubsidized work situation. OJT will be purchased by the or County Department of Social Services from Joint Orange Chatham Community Action Agency ( JOCCA). The provider, JOCCA, will enter into sub - contracts with employers for OJT. The length of the participant training period must depend on the Specific Vocational Preparation (SVP) level described by the Department of Labor (DOL). Employers must provide training essential to the adequate performance of the job and compensate employees at a rate comparable to other employees performing the same or similar job. Upon successful completion of the training, the employer is expected to hire and retain the participant as a regular employee. The purchaser will pay 1/2 of the wages paid to the participant, based on the number of actual hours worker, by the employer upon billing by JOCCA. This reimbursement is to be used solely to compensate employers for training cost. The purchaser will also reimburse JOCCA for administrative expenses incurred on behalf of JOBS participants upon billing. The provider, JOCCA, will acquire and retain billing documents from the employer to document fiscal accountability. The JTPA Director reports to the JOCCA Executive Director. The JTPA director will be- responsible for the overall development of the OJT program and the direct supervision of the job developer/ counselor. The JTPA director will inform the public of the OJT program and aid in developing employer interest. The JTPA director will monitor the subcontracts, review participant progress and request for reimbursement from the employer. The subcontractor will submit budget invoices and documentation of cost; including a detailed breakdown of OJT cost. JOCCA will complete the DSS 1571.Part III and Part IV for reimbursement of expenses. JOBS participants will be assessed by JOBS staff and referred to OJT via a DSS -1360 (Attachment 1), if determined a good candidate for OJT. The job developer /counselor will assess -he JOBS client 'or OJT participation and provide written feedback of participant status. If the participant is placed in an OJT slot, the provider must forward a copy of the sub - contract. The JOBS staff will naintain. G minimum, Monthly contacts with JOCCA to keep abreast of participant progress. The JOBS Program requires monthly reporting of hours of 15 participation. For this reason, the participant will be provided a JOBS Time Card (Attachment II) by the job developer and will be instructed to complete the form showing hours spent on the job. The Time Card requires a signature for verification by the OJT agent or employer. The JOBS Time Card is due on the 5th day of the month following the month of participation. The job developer will be responsible for obtaining the time card and forwarding to JOBS staff. The job developer /counselor will develop job opportunities by contracting area employers, schedule participant appointments and conduct counseling sessions. At a minimum, the record maintained by JOCCA will contain: 1) the initial JOBS Referral Form and response; 2) documentation of OJT agent's contacts with the participant and /or sub - contacts with the employer on behalf of the recipient and documentation of service provision; 3) invoices or bills documenting wages paid to the client by the employer. JOBS staff will secure from JOCCA the training outlines specific to each position into which a JOBS client is placed for OJT. JOBS staff must also secure written notice of an OJT termination or unsubsidized employment after OJT has ended. We encouraged JOBS/ JOCCA staff to free exchange of information is encouraged to ensure client participation and service needs are adequately met. JOBS staff will have the responsibility for monitoring service delivery. A copy of the JOBS Program Policy Manual, Section XIV: On- the -Jab Training is attached. The provider agrees to adhere to policy dictated in the aforementioned policy (Attachment III). DSS -1292 ur SOZ:A• 37R''., 16 u y_, Frov1cer Joint Orange- Chatham CA:J¢ 56- 086120OPerio-ivE rid 10/1/91 '_,hrOUCh 6/30/9 Part I - Estimated Expendi',jres i Object o- Expenditure A. Salaries i 6. Fringe Benefits C. Staff Development - Services D. Travel E. Equipment Purchases - Tangible Property F. Transportation - Recipient G. Medical Supplies and Expense ►+. Cost of Space -Non- Residential I. Room 8 Board - Residential Treatment J. Service Payments K. Other 1 L. indirect Cots "". Totals I Tata � Program Costs 1 fly Non- htattnaL e- Costs AL'S :5 r � I$ 9,069.00 1,487.00 3,569.00 1 466.00 30,000.00 1,165.00 2,956.00 1$48,712.00 ?art iI - Comouta - ion of Unit Cost or individual nixed rate n. Total Matc;;anle Costs c C- Less: Earned Income for Unit Cast Method c Net Matchable Cost: Service Unit CcLcci ty, ^r Total :nzici;,atAd Util ication Caoacity metnod or C;,rcautation or Source of Data :ctt or .neividuai Fixed Rate. _ ` aml l _ sery i:es nO^ • 17 :ctImatec neyenue fvr 7c -a, -a, cs .Fi-mcursemer,. _ r ... .. . r _ r1 r j « 1 �st1mated "ciicilt�Ie Clients .stimated Ineligible Clients Tot!! Cl i en;.s -Iicible Costs .Cr:aD1e =ss iii tie reed Matcnabie LO5.5 Line M,I lnco^�n I Costs �- ���• -�1 j (11 _ss r ! i d i L11G1�`ie estimated I for Financial of Cligibles I Participation r=,. 1. (b)1 ! r °.(3) x i Fart 1V - Additional Revenue an❑ Fees Source of Funds JOBS ca r - Peimcursemen. Prwjections (For Title X; Proviaers Only) - � �r;,v r ..�. ..,, °_C 7 7 1 _ r ;a• cr its i unee ..;.unt. .. _.. _ u6t°_. Ja.e" Oc_ooer -June G�1ia- -ion Amount Program Costs . 46,197 93 1, Federal /State Funds S 2,514.07 2. Local Matching Share -- 3. Otner Budgeted Funds S ;. TOTAL REVENUE S 48 712 00 Fens (;; Applicaoie) 1. Administrative Fee 3. CertiIicati0n Fen ;. 737AL F�c� Source of Funds JOBS ca r - Peimcursemen. Prwjections (For Title X; Proviaers Only) - � �r;,v r ..�. ..,, °_C 7 7 1 _ r ;a• cr its i unee ..;.unt. .. _.. _ u6t°_. Ja.e" Oc_ooer -June G�1ia- -ion I 1 (' ) I Number ,of Gerson$ , I I 1 I 1 I I i (2) PTsition cr 7i :le JTPA DIRECTOR JOB DEVELOPER Sucge: Scneau i es 18 i ( -) I (�) (') I (6) Pay i `. of I„o. of Mon,, ^,s ! innua l ! 7C4 1 Grace `imp ^loved y �,, 10%; 8 j 25 , 986 I 2,599 I I I 500' I I I I I I 1 i - I I 8 19,409 I I j I � j I I I 6,470 I I I I I I I I I I a I =since 5enefi �s �Ii 1 i r,- ccrn,4- -,cr. c- FICA 7.65% x 9,069 WORKMAN'S COMP 1.02/0 x 9,069 HEALTH 6.08% x 9,069 RETIREMENT '5.00 °b x 9,069 NC UNEMPLOYMENT 12.04% x 9,069 ACTUAL TOTAL $1,945.00 Wdi Qrj`IIICTCIn Tn po c n a +o. na7 19 Zarb.. Travel Scnedule � I No. of 'Rate oer; NO oft (6) +oral »;ons ! Title Miles /�av5' Mile OavS Rate D2vs Cost Position or 1 JTPA DIRECTOR 68 :22.5 48 734.00 • 1 JOB DEVELOPER � 70 � 122.5 I 1180 i � �i I I 2,835.00 I I 1 +3.569.00 - ; rave i - I :. CS` far, I �. 5dlarles klet?"od of Person-, I Posi *_i an or Title ay of :' o r `lontns i _'Gradei Time l -mDjovpd ' ralar„ I I ; I i I �. "r;nap Gpne�1�5 Vpc !`1?'nod CT CD"1^JtBLiDn i _ I i � I � I I ! .�V Lim I per �l pn i rP.r.snor ::1 or. rc1mi l v Scr`: 1 ice 20 -n- M:pci:al S,: -,D! ies anc ExDense S-- necuIe i ter. Leo : ca i S;.ao I 1 °s anc -xoer,se 21 Cost of Space - Non - Residential Schedule (1 2 Total Item I Cost I I � 548 sq. ft. x $2.55/sq. ft. = 1,397 = 12 x 50% x 8 mos,. 466.OQ it I of Soace i 466 00 - hon-- .esiaenti.. I i _ ntial ir_a m e nt ^� and Soar,, Cost s Kesine c-.aI i i MP _C10� '- _- jou.aticn Cost -C� n,,:. . .inr 1i �erv1� °s - -- — 22` �.'. Service Pavment ScnecLie No. of L.,., -, �2 S - Tr �. 8 ! OJT CONTRACTS i iotai - Service Pa� rnent K. Other Expense Schedule Item $3,750.00 I I I ! I OFFICE SUPPLIES, j TELEPHONE $65/MO. X $ MO. + COPYING POSTAGE I 00,oil iL, i Tota Cost 275. 520. 250. 120. Otner expenses i L. Indirect Cast S-nedule Rate Rzte Aoeiied _c- Amount Kate ADolied ;o�� I 32.6 °6' SALARIES 9,069 2,956 i i G` _ nr` rpm' y`r« Orb Policy No. PAC o -•14 28 .:4 23 BUSINESSPRO CRIME COVERAGE PART DECLARATIONS PAGE NAMED INSURED: JOINT ORANGE CHATHAM COMMUNITY POLICY PERIOD: ACTION, INC. 06'30/90 to 06,'30:91 The Crime Coverage Part consists of this Declarations Form, the Crime General Provisions Form and the Coverage Forms indicated as applicable, COVERAGE, LIMITS OF INSURANCE AND DEDUCTIBLE: Coverage Form(s) Forming Part Limit of Deductible of This Coverage Part Insurance Amount Premium EMPLOYEE DISHONESTY FORM A 100,000. 500.00 $ 551.00 Total 1$551.00 PREMIUM Premium for This Coverage Part: $ Premium shown is payable: $ at inception: S FORMS AND ENDORSEMENTS Applying to this Coverage Part and Made Part of this Policy at Time of Issue: SEE CR 88 01 CANCELLATION OF PRIOR INSURANCE: acceptance of this Coverage Part, you give us notice cancelling prior Polic. ur Bond Nos, cancellation to be effective at the time this Coverage Part becomes effective, BUSINESSPRO (Reg. U.S. Pat. Off,) CR 78 00 (Ed. 01/86) PRO (Page 1 of 1) 06/22/90 SLw NONPROFIT ORGANIZATIONS RATE AGREEMENT 24 E1N #: 156086120OAl DATE: November 16, 2990 ORGANIZATION: FILING REF.: The preceding JOINT ORANGE CHATHAM COMMUNITY ACTION, INC. Agreement was dated P. 0. Box 27 December 6, 1989 Pittsboro NC 27312_ The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government. subject to the conditions in Section 11. SECTION 1: INDIRECT COST RATES+ FIXED = W FINAL = X PROVISIONAL = Y PREDETERMINED = Z EFFECTIVE PERIOD TYPE FROM TO RATEW LOCATIONS APPLICABLE TO X 07/01189 06130/90 32.5 All All Programs Y 07/01/90 06/30/92 32.5 All All Programs +BASE Direct salaries and wages including vacation, holiday, sick pay and other paid ■bseneas but excluding all other fringe benefits. TREATMENT OF PAID ABSENCES: Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and ere claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims for .these .paid absences` are not made. TREATMENT OF FRINGE BENEFITS: Fringe benefits are specifically identified to each employee end are charged individually as direct costs. The directly claimed fringe benefits are listed in the Special Remarks Section of this Agreement. 40135 N3 HHS 4 25 ORGANIZATION: J01 NT ORANGE CHATHAM COMMUNITY ACTION, INC. AGREEMENT DATE: November 15, 2990 SECTION 1: FRINGE BENEFITS RATES FIXED = W FINAL = X PROVISIONAL = Y PREDETERMINED = Z EFFECTIVE PERIOD TYPE FROM TO RATE M LOCATIONS X 07/01/99 05/30/90 16.4 All _ Y 07101/90 05/30/92 16.4 All DESCRIPTION OF FRINGE BENEFITS RATE BASE Salaries and wages. APPLICABLE TO All Programs All Programs 40135 N3 HHS 4 ADDENDUM TO RATE AGREEMENT NONPROFIT ORGANIZATIONS -INSTITUTION: Joint Orange- Chatham Community Action, Inc. P.O. Box 27 Pittsboro, North Carolina 27312 PX1 Agreement Reference Date: November 16, 1990 JOINT ORANGE- CHATHAM COMMUNITY ACTION, INC., chaiges all cost direct to Grants and /or contracts except the costs listed below. 1. Salaries & Wages: Executive Director (501) Adminstrative Secretary Receptionist Finance Director (50 %) Bookkeeper 2. Fringe Benefits for above personnel Administrative only: Contract services Travel Space Costs Supplies and-Materials Communications Insurance Maintenance and Building Repair Equipment Rental and Maintenance Postage and Shipping Dues and Registration Printing & Publications Audit Depreciation ORGANIZATION: JOINT ORANGE CHATHAM COMMUNITY ACTION, INC. 27 AGREEMENT DATE: November id, 2990 F. SPECIAL_ REMARKS: Fringe Benefits include: FICA, Unemployment Insurance, Workmen's Compensation, Pension, Health Insurance and Life Insurance. In -kind salaries are in the base. :i BY THE COGNIZANT AGENCY BY THE ORGANIZATION: ON BEHALF OF THE FEDERAL GOVERNMENT: JOINT ORANGE CHATHAM COMr1UN 1 TY ACTION, INC. DEPARTMENT OF HEALTH AND HUMAN SERVIC; (ORGANIZATION) - (AGENCY) NATURE? � )SIGNATURM Gloria M. Williams l/ (NAME) (NAME) Executive Director DIRECTOR, DIVISION OF COST ALLOCATION nTr_M (TITLE) November 20, 1990 November 16, 2990 (DATE] (DATE) HHS REPRESENTATIVE Harry Sabena Telephone: 404`331- 2455; FTS 242 -24E 40135 N3 HHS 4 CRGAN;ZATION: JO 1 N7 ORANGE CHATHAM C UN ; y ACTION, I NC , 2$ AGREEMENT DATE: November 15, 2990 SECTION 11: GENERAL A. LIMITATIONS : The rates in this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. Acceptance of the rates Is subject to the following conditions: (1) Only costs Incurred by the organization were included in Its indirect cost pool as finally accepted: such costs are legal obligations of the institution and are allowable under the governing cost principles; (2) The same costs that have been treated as Indirect costs are not claimed as direct costs; (3) Similar types of costs have been accorded consistent accounting treatment; and (4) The information provided by the organization which was used to establish the rates is not later found to be materially incomplete or Inaccurate by the Federal Government. In such situations the rates would be subject to renegotiation at the discretion of the Federal Government. B. ACCOUNTING CHANGES : This Agreement is based on the accounting system purported by the organization to be in effect during the Agreement period. Changes to the method of accounting for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval of the authorized representative of the cognizant agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from indirect to direct. Failure to obtain approval may result in cost disallowances. C. FIXED RATES : If a fixed rate is in this Agreement, it is based on an estimate of the costs for the period covered by the rate. When the actual costs for this period are determined, an adjustment will be made to a rate of a future year(s) to compensate for the difference between the costs used to establish. the fixed rate and actual costs. D. USE By OTHER FEDERAL AGENCIES: The rates in this Agreement were approved in accordance with the authority in Office of Management and Budget Circular A -122, and should be applied to grants, contracts and other agreements covered by this Circular, subject to any limitations in A above. The organization may provide copies of the Agreement to other Federal Agencies to give them early notification of the Agreement. E. OTHER If any Federal contract, grant or other agreement is reimbursing indirect costs by a means other than the approved ratels) In this Agreement, the organization should (1) credit such costs to the affected programs, and (2) apply the approved rate(s) to the appropriate base to identify the proper amount of indirect costs allocable to these programs. 40135 N3 HHS 4 29 STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES COUNTY BOARD APPROVAL This is to certify that on 19 , the County Board of Commissioners, in official session, approved the purchase of certain services from to be purchased under the terms of the Purchase (provider /agency) Contract bearing the ID # Date Chairman or Secretary 30 STATE OF.NORTH CAROLINA DIVISION OF SOCIAL SERVICES COUNTY BOARD APPROVAL This is to certify that on , 19 , the County Board of Social Services, in official session, approved the purchase of certain services from to be purchased under the terms of the Purchase (provider /agency) Contract bearing the ID # Date Chairman or Secretary PURCHASE OF SERVICES: REFERRAL AND AUTHORIZATION I. REFERAL TO COUNTY DEPARTMENT OF SOCIAL SERVICES Please determine the need and eligibility of the fallowing Individual for I rom Re1wred by 11. CLIENT INFORMATION A. Individual to Fewive Service (s) Address Telephone Birth oate Res;M Sible Adult (if Other than aboval Date Agency service I[ prow 10& 111. AUTHORIZATION A. The provider (is) is not, authorized to claim retmtxerSsment for services provided to the individual nrreld •t+�e• 19� B. Service is authorized from 19 through C. Purchase Program I Dn D. Authorization Terminated Effective . 19 IV. SERVICE INFORMATION A. The provider is authorized to claim reimburser*ter+t in accordance with the Purchase of Swrvice Contract for the following services provided to the Individual namea above: Service Coda . fee a per unit: effective: Service Cone fee s per unit: - effective: Service Code fee S per unit: effective: Service Gods fee 5 per unit: effective. - B (To be completed if Child Day Care Services are authorized in Section IVA). As part o{ the Child Day Core Services author zed Section IVA. svpplemental needs services (are) (ore not) authorized for reimbursement at the suppiementol needs payment ro+e- V. ELIGIBILITY INFORMATION A. Individual category of eligibility code B. R>bcipient IOI: DEPARTMENT OF SOCIAL SEFIVIC£S TELEPHONE: SERVICE WORKER Signature of Autnortzed County Representative Date 055.1360 (Rev. 7/25) Family Serv-ces County Identifier IN REP T. REFER TO: County Case Numtser 32 PURPOSE OF FORM: This form is to be used to rotor a client to the DSS for authorization to provide %orvicos, and for county DSS's 10 transmit to providers the authorization and the dole rtoceswry to claim reimbur►ement. SECTION 1: (To be completed by the referring agency if the form is initiated by someone other than the DSS.) Specify the regvested service($) and the agency to be providing the service(%). Indicate the Person making the referral and the agency he represents. The agency moking the referral may be the provider agency. SECTION II: (To be completed by the initiator of the form, whether it is the referring agency or the county DSS.) If h is completed by the referring agency, the DSS should compere the information with their records for accuracy of name, address, and birthdote. SECTION 111: (To be completed by the DSS only,) line A. Indicate whether the provider is er is not authorized, to provide services under Title XX by circling (is) or (is not), (IF THE PROVIDER IS NOT AUTHORIZED, DO NOT COMPLETE 111 9, IV, OR V.) Line B: Specify the time period for which service(%) is authorized. Line C; Enter the purchase Program ID R. If the form is initiated by the provider agency, they may enter this number to facilitate processing, Line D: Enter the date of termination of outhorizoton if client situation changes before the end of an existing period of authorization, SECTION IV: (To be completed 6y the DSS only,) Item A: Enter the cede for the authorized service(%) or component of the discrete service in accordance with the service codes reflected on the client's service plan (DSS•2515/2516). If fees are applicable specify the fee to be imposed for the service, the unit of service to which the fee applies, e.g., per task, per client, per hour, etc. Enter the date the provider is to begin imposing the fee if the form is being used to inform the provider of a change in the amount of a fee during on established period of authorization. The effective date line con be left blank If the efiev—e cote el the fee is the so—e as the benir -ng deter of The pence of ovthorizotion. Item, 6 If Child Day Cc-e Services are authorized in Item A of this Section, indicate whether supplementol needs services ore or ore not authorized for reirtibursen.eni at the supplemental needs payment rate by circling (are) or (ore not) SECTION V: (To be completed by the DSS only.) Designate the recipient category reflected on the client's service plan (DSS-2515/2516). 'Code 00i— Cvrrent Recipient of SSI —Aged 'Code 002 — Current Recipient of 551—Blind 'Code 005— Current Recipient of SSI -- Disabled 'Code 005— Currottt Recipient of AFDC 'Code 007 — Medicaid Only-- Recioienn `Code 013 —WIN Elrpibie "Code 009 — Income Eligible with Less than 60% of Established Income "Code 010 -- Income Eiigibie with 60 96-79% of Establisned Income "Code 011 — Income Eligible with 80% -100% Of Established Income "•Code 012 — Without Regard to Income "'Cone 01a —Child Weliare Services "•Code 019— without Regard to Income -- Adjustment Services for the Blind and Visually Impaired, Adoption Services, Foster Core Services for Adults, Faster Care Services for Children For purposes of the 50 Percent Rule: *indicates individuals who are in income maintenance and relared status "indicates individuals who are in family income status "'is not considered in calculating compliance Line B: Enter the ID N of the recipient for whom this service is authorized. Enter the name of the DSS, the name of the service warner completing the farm and the telephone number of the service worker. The farm is to be signed by an authorised representative of he county.bM Enter the date on which the form was signed. The County Identifier and County Case it lines are optianai and may be used by the emmy to fodfitate distribution or filing within the agency. If the county oats to use the County Case 9, the provider must use the number when corresponding with the county about this porticvlor client. b:STPJWT10k: Complete in ciupiicatit. One copy for service record and am copy far provider ogencrr. DSS -1360 (Rev. 7/F5; Family Services arrmp;ovmer: Proorams 56-u0n 33 _ r� W SO64,- SE: JR(rY N:' .: i�Phiat:S . S?OhSDR OR A --TIVrrY: TOTAL HOURS SCHEDULED: TOTAL HOURS COMPLETED: ' TIME i r OF lull -E- I TIME I TINE M OF I AL' :E- TLME 111.tE r OF 1 M1.E. TIME I TIME N OF I ��LL IDAT- I lNE I UU7' HQUI�S f DaTE !n I U4 P IHUU ►:S' r+G'_ dRTE ! l� OU' IHUUKS' aCi DATE !� U.!T IHOUkS ACE i I I I i i Illl i!il il, Iljj II Ilil ill i III III IIII -T-T7 Signature Date lelepnone Numoer "Enter Comments on Back of Card" 34 i North Carolina Division of Employment Programs Section Job Opportunities and Basic JOBS program Policy Ranual A. PURPOBZ . T? CF-!C- NT 3 35 Social Services Skills Training (JOBS) Program on- the -job training (OJT) is a subsidized'employmer.t opportunity in which a JOBS participant is hired and provided skill training by a public or private employer. The objectives of OJT are to provide: 1) an opportunity for structured skill training; 2) improvement of an individual's present skill level through close supervision; 3) work experience to bring skills to a level that would be competitive in the marketplace; and 4) improvement of employability potential through more substantial supervision and direction than normally available in an unsubsidized work situation. B. EMSCR37lii0 OJT is established through an agreement or contract with the employer. In most cases, OJT contracts will be negotiated by agencies that specialize in OJT placements, e.g. Employment Security Commission. A county department of social services may also enter into an OJT agreement with an employer when the county department of social services determines that it would be more appropriate to do so. As appropriate, participants are referred to potential employers by the county department of social services or other resource agency for OJT placements. Because OJT is considered skill training, it must be provided under adequate supervision by the employer at the actual workplace. OJT may include some specialized training away from the workplace.- In order to achieve the objectives of OJT, time is allowed for orientation to the work site, job coaching, and counseling. Employers are expected to hire participants as regular employees at the and of the OJT contract .period: Five basic principles govern OJT: I. The participant is hired by the employer; 2. While engaged in productive work, the participant is provided training which gives hiss /her the knowledge or skills essential to the full and adequate performance of that job; 3. The participant is compensated at a rate (including benefits) comparable to that of other employees performing the same or similar job; 4. The employer is reimbursed for parr of the participant's wages in order to compensate the employer for the additional supervision and training required; 5. At the and of OJT, the participant is retained as a regular employee. XIV -1 North Carolina Division of Employment Programs Section Job Opportunities and Basic JOBS Proqram Policy Manual Social Services Skills Training (JOBS) Program 36 C. D. OJT offers advantages to the employer as well as the participant. The employer is required to provide only a portion of the participant's wage for a specified time which saves the company money. The participant is in a 'real" job that will last if he /she achieves the expected level of Performance in the specified OJT period'. The goal of OJT is to enable participants to learn and develop the knowledge and skills necessary to perform satisfactorily in a particular Occupation and, therefore, be competitive in the labor market. OJT is not appropriate if the individual could have secured the job on their own without OJT. When considering an individual for OJT, the JOBS social worker must evaluate the participant's readiness for full -time employment. The participant should be job ready in all ways except lacking knowledge or skills for the particular occupation. In addition, the OJT position must also be in an Occupation that would satisfy the participant's employment goal. I. The county department of social services or its agent shall enter into a contract with the employer to reimburse the employer for a Portion of the OJT wages. The contract is to specify, at a minimum, the wages, training period, job description and expectations, work hours, amount of the employer subsidy, employee benefits, reporting requirements for the employer, and the type of supervision and training to be provided to the participant. 2. The time.frame for th- training period must be related to the types of training as described in.the Department of Labor (DOL) Specific Vocational Preparation Manual. Depending on the specific Vocational Preparation (SVP) level, OJT periods may range from one month to 12 months. Training time, however, must be reasonable in terms of the job to be learned and the participant's Employability Plan. 3. The Participant must be employed full time, at least 30 hours of work per week to a maximum of 40 hours per week in OJT and compensated by the employer at the same rates, including benefits and periodic increases as similarly situated employees or trainees. 4. In no event will the 'wage be less than the hicher of the Federal minimum wage or applicable state or local minimum wage law. S., When JOBS funds are used, the employer is reimbursed up to 50 percent of the wages paid, based on the actual number of hours worked each month. XIV -2 37 North Carolina Division of Social Services _ Employment Programs Section Job opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual 6. Individuals in OJT are treated as JOBS participants during the course of the OJT contract although wages to the OJT participants may result in lose of AFDC benefits. The individual remains classified as a JOBS participant for the duration of OJT. A. The participant remains eligible for case management and supportive services for the duration of the contract. b. The participant remains eligible to receive child care to support OJT participation and will not be charged a fee while continuing to participate by the terms of the OJT contract. (The participant will still be eligible for Transitional Child Care (TCC) at the end of the OJT period. However, the 12 -month TCC period will be reduced by the number of months that the individual received child care to support OJT after termination of AFDC eligibility.) C. An individual in OJT is considered a JOBS participant for the duration of the contract (assuming satisfactory participation, etc.). The individual is reported as. "employed" when the OTT training is completed and the job becomes unsubsidized. 7. JOBS social work staff are responsible for the following OJT functions and activities: a. Explaining OJT to participants; b. Identifying and referring potential OJT candidates to resource agencies or employers; C. Arrahging any necessary supportive service for OJT referrals and placements; d. Assisting the employer and /or the DSS agent in the development of agreements and a training outline for the occupation. The outline must include a list of tasks and functions in which the participant will be trained; e. Notifying IMT when the AFDC participant enters an OJT position, terminates OJT, secures unsubsidized employment or is no longer employed= f. Contacting the participant as needed to support the individual's pa_- ricipation in OJT. (The nature and timing of the contacts will depend on the Employability Plan, contractor, and employer.) S. Depending on the county's structure for operation of OJT, the JOBS social worker may also be responsible for the following: XIV -3 North Carolina Division of Employment Programs Section Job Opportunities and Basic JOBS Program Policy Manual Social Services Skills Training (JOBS) Program 38 a. Receiving and reviewing OJT invoices for completeness and accuracy; b. In counties in which OSS enters into a contract with an employer, the JOBS social worker must monitor the OJT contract to see that the employer is following the provisions of the agreement; C. Coordinating with other.programs to maximize available community resources for JOBS participants while avoiding duplication of services. 9. When OJT is included in the individual's ]employment Plan, participation is required until there is a change in the Plan. 10. Supportive services are provided to participants in OJT as needed and available,to support participation in OJT. 11. A participant's progress must be monitored on a regular basis to ensure that he /she is meeting the employer's expectations. Although the definition of "satisfactory progress" has not yet been developed, an assessment of a participant's progress is needed in order to determine if continuation in the component and the provision of services to support OJT are indicated. Documentation of monitoring the participant's progress must be made in the case record. E. OJT AMIGOS I. OJT assignments must bit related to the capability of the Participant to perform the task(s) on a regular basis. Factors to be considered include, at a minimum: physical capacity, skills, experience, family responsibilities, and place of residence. 2. OJT participants cannot be assigned to placements that require they travel unreasonable distances from their homes (unreasonable is defined as two hours per day, unless local commuting standards are greater) or remain away from their homes overnight without their consent. 3. The conditions of participation in OJT must be reasonable, taking into account the ability of the participant and the availability cf child care and other supportive services needs. 4. Parti -cipants are subject to the some health and safety standards established under State and Federal law that otherwise apply to other individuals in similar assignments. 04 =-! 39 North Carolina Division of Social Services Employment Programs Section T Job opportunities and Basic Skills Training (JOBS) Program JOBS Program-Policy Manual S. No persons shall be discriminated against on the basis of race, sex, national origin, religion, age, or handicapping condition. r. PROTZ=OW Or FaWMAR EXFLpr=S The JOBS Program protects regular employees of the worksite agency from displacement. The following protections against displacement must be adhered to by the employer: 1. The placement of JOBS participants in OJT cannot displace persons who are currently employed or cause their hours, wages, or employment benefits to be reduced; Z. The placement of JOBS participants in OJT must not infringe in any way with the promotional opportunities of persons currently in jobs that are not funded by the JOBS Program; 3. The placement of a JOBS participant must not impair existing contracts for services or collective bargaining agreements; 4. The placement of a a JOBS participant must not result in filling a position whess a regular employee has been laid off from the same or substantially the same job. In addition, the employer must not reduce its workforce with the intention of filling the vacancy with an OJT participant; and S. A grievance procedure must be available for regular employees who believe that the placement of a JOBS participant has resulted in their displacement - -refer to Section IV: Program Participation Requirements. Expenses required for participation in approved OJT are paid by the Jo$s Program when not otherwise available. If funds are not available to support participation in the component, the activity can not be approved for the Employability Plan. Allowable costs are those expenses specifically related to participation in OJT, i.e. the expense is unique to the component and is required as a condition of participation in the component. Examples of allowable expenses include, but are not limited to, the employer subsidy, tools, uniforms, shoes and medical exams. (Refer to Section xvi: Participation Expenses for information on non - component specific participation expenses.) 1. When determining the appropriateness of placing a participant in A specific job, consider the questions: XIV-5 Ulm North Carolina Division of Social Services - Employment Programs Section Job opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual a. Does the objective of the OJT meet the needs of the participant? b. Is there a oar ,l for upward mobility? C. Is the OJT period adequate to most the participants needs? C1. Is the position a regular year -round position? e. Is the wage rate commensurate with the participants level of skills? f. Can the skills acquired in the position be transferred to other positions? 2. when determining the appropriateness of placing OJT participants with a specific employer, consider the following: a. Is the industry stable and have a good reputation for working with its employees? (This can be verified with the Better Business Bureau, JTPA, Chamber of Commerce, other business or credit groups.) b. Does the employer offer fringe benefits to employees of the company that will contribute to economic security? C. Does the supervisor have the background and experience to train the participant? d. Are the working conditions appropriate for the industry? 3. Employers Exclusion Policy County d&partments of social services (or their agents) are advised not to enter into OJT contracts with those employers who demonstrate a pattern of not complying with the letter or spirit cf OJT. Zzamples of when employers may be excluded from negotiating future training agreements axe: a. The majority of OJT participants are not hired after successful completion of training or are released within 90 days of being hired. h. Pa_ -Zicipants are laid -off during the agreed upon training period !o: reasons other than participant performance. C. The participants are performing tasks substantially different . from the ones agreed upon in the OJT training plan. .IV -5 1 41 North Carolina Division of Social Services Employment Programs Section Job Opportunities and Basic Skills Training (JOBS) Program JOBS Program policy Manual d. Participants work hours are not reported accurately. 1. USX OF SVAIL& r.E RsSOVRM 1. Resource agencies which may provide OJT opportunities for JUPW recipients include JTPA, ESC, DOL and Vocational Rehabilitation. To prevent duplication of" these agencies should be used and contracts developed as needed. 2. When another agent is the OJT contractor DSS should assure adequate administrative control by securing the following information on each OJT participant. a. copy of any new or amended training outlines; b• a summary of the agent's contacts with the participants or contacts with the employer on behalf of the participant; C. copy Of monthly invoices to determine progress and participation; d. written notice of an WT termination or unsubsidized employment with the employer after OJT has ended. 3. The DSS agency shall remain responsible for determining good cause if a participant fails to meet the requirements of OJT. 4. Suggested forms, etc. for contracting OJT with employers are available from the Employment Programs Section. Appendix C provides additional information on contracting procedures. Because OJT is full -time employment, it is not recommended that OJT be combined with other program components. XIV -7 ORANGE COUN'T'Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Budget Ordinance Amendment #6 DEPARTMENT Budget -------------------------------- ATTACHMENT(S) Proposed Budget Ordinance Amendments 01 Action Agenda Item No i__6 PUBLIC HEARING YES NO X INFORMATION CONTACT Budget Office, Extension 2450 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To approve proposed budget ordinance amendments. BACKGROUND: (1) The Orange County Arts Commission has received two grants from the NC Arts Council. The first grant, totalling $1,500, is a local government challenge grant which will enable the Arts Commission to further support the arts in Orange County. The second grant, totalling, $16,263, is a grassroots grant. This grant will allow the Arts Commission to provide sub - grants to various organizations throughout the County as they promote art programs for citizens. (2) On November 5, 1991, the Orange County Board of Commissioners allocated funds to assist Cabarrus County with its legal costs in the case concerning Tax Management Associates and Philip Morris. The Board decided to appropriate $1,408 from the Contingency account. RECOMMENDATION(S): The Manager recommends that the Board approve the attached amendments to the 1991 -92 Budget Ordinance. 2 ORANGE COUNTY 1991 -92 BUDGET AMENDMENTS The 1991 -92 Orange County Budget Ordinance, as amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT GENERAL FUND (1) source: Intergovernmental $ 7,346,930 $ 17,763 $7,364,693 Appropriation: Contributions to Outside Agencies 2,037,170 17,763 2,054,933 To budget for State arts grant for the Orange County Arts Commission. (2) GENERAL FUND Source: Miscellaneous $ 713,128 $ (1,408) $ 711,720 Appropriation: Community Maintenance 684,015 1,408 685,423 To budget for funding assistance for Cabarrus County. BUDGET AMENDMENT NUMBER: 6 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Rencher Street CDBG Program DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x ATTACHMENT(S): INFORMATION CONTACT: Tara L. Fikes TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ------------------------------------------------------------------------- PURPOSE: To establish a public hearing date to receive citizen comments prior to official closeout of the Rencher Street Community Development Block Grant Program. BACKGROUND: All project activities in the Rencher Street Community Development program have been completed. In order to complete the grant closeout process, the N.C. Department of Economic and Community Development (ECD) requires that a public hearing be held prior to official closeout of the CDBG program to assess the performance of the County in administering the grant program. Therefore, the Housing and Community Development Staff is requesting that December 2, 1991 be established as the public hearing date to receive citizen comments prior to grant closeout. Residents of the community will be notified and will be encouraged to participate. Notices will also be published in the appropriate news media. RECOMMENDATION(S): The Manager recommends: Establish December 2, 1991 as the public hearing date to receive citizen comments prior to official closeout of the Rencher Street Community Development Block Grant Program. I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item NO. TV--h Meeting Date: NOVEMBER 19, 1991 SUBJECT: RESOLUTION - REPRIORITIZATION OF THE FEDERAL BUDGET -------------------- - - - - -- ---- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X - ATTACHMENT(S): YES - RESOLUTION INFORMATION CONTACT: - MOSES - CAREY,JR. TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane - 227 -2031 PURPOSE: To consider adopting a resolution to show support -of the - Orange County Board of Commissioners for a reprioritization of the Federal budget. BACKGROUND: Dr. E. B. Palmore will be available to present this resolution and to answer questions. RECOMMENDATION(S): To consider approving the resolution as attached. VA A RESOLUTION TO SHOW.THR SUPPORT OF THE ORANGE COUNTY BOARD OF COMMISSIONERS FOR A REPRIORITISATION OF THE FEDERAL BUDGET WHEREAS, dramatic improvements in global relations have lessened the need for United States military expenditures to continue at present levels; and WHEREAS, the citizens of Orange County and the rest of the United States are in need of improvements in programs which provide education, housing, and medical care to the public; and WHEREAS, grants -in -aid to state. and local governments have declined dramatically as evidenced by the 44 percent reduction in real dollars between fiscal 1980 and 1991; and WHEREAS, the United States is currently burdened by a crushing national debt which consumes over twenty -five percent of the federal tax dollar in interest payments alone; and WHEREAS, the elimination of the national debt and the provision of more human services should be the federal government's priorities; and WHEREAS, neither of the aforementioned goals can be achieved without the federal government reducing its military expenditures; and WHEREAS, the National Association of Counties adopted a resolution on July 16, 1991, supporting "reductions in defense spending to a level commensurate with improved global relations" and urging that "shifts in federal spending be allocated to deficit reduction and restoration of funding for critical domestic priorities "; NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS that: 1. The federal government should reexamine its military expenditures toward the end of guaranteeing that all such expenditures are necessary to meet the threats now offered by other nations and that any unnecessary military spending be eliminated. 2. The federal government should assure that any savings derived from cuts in military spending be directed toward retiring the national debt and funding such domestic programs as education, environmental protection, infrastructure, housing, health care, social services, transportation, employment and job training, as well as assisting those industries, workers and communities most affected by military spending reductions. 3. Copies of this resolution be forwarded to the President of the United States and our congressmen. IN WITNESS THEREOF, this 19th day of November, 1991. Moses Carey, Jr., Chair Board of Commissioners ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Public Information Network DEPARTMENT: County Manager ATTACHMENT(S): 11 -6 -91 Report 1 Action Agenda Item No. V 17 -A PUBLIC HEARING YES: NO: X INFORMATION CONTACT: Albert Kittrell 2 -25 -91 Report TELEPHONE NUMBER - Resolution Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To receive a report from Public Information Network, Inc. BACKGROUND: During the 1991 -92 Budget Work Sessions, Public Information Network, Inc. requested funding to support a relatively new computer -based public information initiative. Although funds were not recommended or approved for PIN, the Board encourage representatives of PIN to present a progress report before the 1992 -93 budget process. William Hutchins, President of PIN, has submitted a brief report, resolution of support /commitment and budget information that was included in PIN's 1991 -92 budget proposal. RECOMMENDATION(S): Manager recommends that the Board receive the report as information. 2* PINPUBLIC INFORMATION NETWORK, inc. November b, 1991 To the County Commissioners Orange County, North Carolina When last we addressed you during the final days of last spring's budget cycle, you requested that we return later to describe our progress and to renew our request for support.. As you recall, Public Information Network, inc. is a 501(C)(3) non - profit corporation which local residents have set up for the purpose of establishing computer -based public information facilities in North Carolina. We have selected Orange County for our initial prototype system. This would be the first system of this type in the South. We would provide a wide range of facilities to anyone, using a personal computer and modem, who calls our local phone number: - Public data of all sorts which is currently stored in a variety of places and difficult to locate. This would include everything from county and town records to school athletic events; from local business directories to bus schedules. - Conferences moderated by volunteers on topics chosen by vote of users. Any registered user may participate in these discussions; they may be read by anyone who calls in to the system. - Bulletins and messages, akin to physical bulletin board messages. These postings on any topic may include items for sale, lost and found, or announcements. - Electronic mail (E -mail) to individuals on the system, and as facilities expand, to anyone on connected systems. E -mail messages may be open, to be read by anyone, or private, seen only by the addressee. - Question and Answer facilities may be tied to any of the above, or may be on separate topics, such as questions to doctors, lawyers, mechanics, or public officials. - Polls may be taken on any subject, with the results automatically tabulated and analyzed. Thus informal votes on local issues are simple to conduct and essentially cost -free. We also will provide private circuits with all of the above capabilities, which would allow government or non - profit groups to have their own systems, using the same computer and phone -line facilities. These private circuits would be invisible to the public users. At this time the support we are seeking is not financial. Instead, we need something to show poten- tial givers that we have the county's backing. During the past few months we have been making application to foundations for grant funding. PIN is currently embarking on a campaign to locate sponsors among local businesses. We feel certain that indication of interest on the part of the local governments will be of great assistance in this endeavor. Enclosed is a draft resolution. Your support will be of great help in bringing this important new extension of participatory democracy to the people of Orange county. Sincerely, William R. Hutchins, President 5605 Brisbane Drive, Chapel Hill, NC 27514 (919) 968 - 4292 RESOLUTION M:i/ *1 :1_9:r 'I a computer -based public information system for Orange County has been proposed by Public Information Network, inc., a non - profit corporation with headquarters in Orange County; and whereas such a system will be of great value to the citizens and governments of this county by making available to all citizens a wide variety of public information, by facilitating the discussion of local issues by means of personal computers, and by providing electronic mail between citizens and the government and among government offices, BE IT RESOLVED that it is the intent of the Commissioners to promote the establishment of such a communica- tions facility in Orange County. To this end we authorize and encourage the employees and offi- cials of this county to assist Public Information Network, inc., in any way possible in expediting a public information computer network. PIN PUBLIC INFORMATION NETWORK, inc. 5605 Brisbane Drive, Chapel Hill, NC 27614 (919) 968 - 4292 3 4 P114PUBLIC INFORMATION NETWORK, inc. February 25, 1991 To the County Commissioners Orange County, North Carolina As you are aware, Public Information Network, inc. is attempting to establish public- access com- puter bulletin -board systems in North Carolina. We have chosen Orange County, including Carrboro and Chapel Hill , as the site for the first system. This system will allow access by all the citizens of the county to a tremendous range of information, and will provide communication from personal computers or public terminals to local officials and to one another for forums and discussions . The multiple levels of privacy and security available will enable us to offer E -mail capabilities to public organizations throughout Orange County. In the future, as PIN systems spread over the Triangle and the state, similar communications over a wide area will be possible. In order for such a system to meet its full potential, it is important that it be sponsored by the local governments it supports. Realizing that many of the startup costs are one -time only events, we are currently seeking grant funds from foundations and corporations. The accompanying budget is divided into capital costs, operation of the Orange - Carrboro- Chapel Hillsystem, and general expenses of Public Information Network, inc. Last year we approached you for a portion of capital costs estimated at $20,000. We are now looking to funding from grants for this expense. We are also looking to grants for support for our organization, whose function is establishing and servicing of local PIN networks. Included in this funding would be a systems administrator who would be an expert at setting up PIN networks. During the first year, this administrator would be occupied almost exclusively with the Orange - Carrboro- Chapel Hill system. Local governments, however, should be responsible for the costs of operating the system. This includes expenses such as rent and power, which might readily be included with other govern- ment- supported activities. As shown in the accompanying budget, we estimate that it will cost ap- proximately $30,000 for the first full year's operation of a single system which would cover Orange county. This includes ten or more phone lines and assumes that interconnection among the various phone companies is arranged in cooperation with the county. We note that the population of the rural county, plus Hillsborough, is about 42% of the total county and therefore are asking the county for operational funding at the rang of 42 % of $30,000, or $12,600 a year. Since our schedule (shown on page 5) indicates that equipment installation could not start until September, we are requesting $10,500 for operations during the ten months starting Sep- tember first, 1991. Sincerely, William R. Hutchins, President 5605 Brisbane Drive, Chapel Hill, NC 27514 (919) 968 - 4292 pitj 5 PUBLIC INFORMATION NETWORK, inc. PIN SYSTEM DESCRIPTION The Public Information Network initial system for Chapel Hill, Carrboro and Orange County will consist of a large, high -speed personal computer, with two or more large hard disk memories and a number (8 to 40) modems hooked to telephone lines. Multi -user communications software will permit each caller to communicate with all the facilities of the system as if he were the only user. The following capabilities will be provided: Data files on a wide variety of topics of local interest. A listing of data being considered currently includes 69 data sources.Relatively compact data which changes infrequently, such as bus schedules, will be kept in the PIN data banks. Rapidly changing data, such as news, and massive data, such as land records, will preferably be accessed directly on their native. computers through data gateways. There will be provisions for searching this massive data base. Notices of events. These may be posted by registered users, as well as by the operations staff. Conferences on topics chosen by users. These will be moderated by volunteers. Only registered users will be able to participate, but any caller may read the postings. Messages and comments. Akin to physical bulletin board messages, these postings may be on any topic, perhaps including notices of items for sale by individuals. E -mail, either public or private. Limited to registered users. Question and Answer facilities will be provided which may be tied to any of the above. Any registered user may address a question to any public official and expect an answer in a reason- able time. There also will be a general question service, where the staff will locate the proper indi- vidual to give an answer. Poll- taking capability will be available to get informal opinions from users who care to participate. Privacy facilities will permit groups of users, such as public employees, to have password - protected E -mail and data transfer capabilities which will be invisible to the general public. Acces- sible from anywhere, this can be a valuable supplement to regular internal communications systems. The system will be set up for remote operation; so that an attendant is not necessary at all times. It is estimated that the staff should include a system administrator and a system operator. Volunteers will be important for monitoring different functions and for adding and removing data and messages as needed. Fa BUDGET: ORANGE COUNTY OPERATIONS 1991 -1992 PIN ORANGE ACTIVITIES COST Rent (200 square feet) $ @ $175 per month 2100 * Furniture, lease 2000 * Telephone (local & long dist) 1500 * Janitorial 2500 * Office expenses 2000 Equipment repairs (in warranty) 0 Insurance 1000 Power (1 KW 24hrs 365 days) 700 Phone lines (12 @ 50 /mo)' 7200 Phone Installation 500 Equipment installation (volunteers) Wages, part-time operators 10000 Subtotal, Orange Operations $29,500 * Note: These items could be supplied by local governments in the form of office space. 3 r 1 I 1 BUDGET: GRANT - SUPPORTED ACTIVITIES PIN inc. ACTIVITIES Wages, administrator 30000 Benefits 9000 Advertising & Pubs 500 Legal and professional 500 Travel 0 Education & meetings 1000 Car mileage 0 Research Materials 500 Fundraising 1000 Corp. Officers & Directors volunteer Subtotal PIN activities $42500 PIN CAPITAL BUDGET UNIX compatible 80486 computer 4500 Multi -port card 700 8- 2400 baud modems 800 Large hard drives 2100 Drive controller 320 Tape backup 750 Laser printer 1000 2- 9600 bps modems 1500 Uninterruptible power supply 1200 Software: UNIX plus BBS software 4500 Subtotal Capital Equipment $17370 TOTAL 7/]./91 - 6/30/92 4 $89370 7 r N N •v Olm r i7 � N r Li d �A +o= ' lh atii >: LnE }id' _ `Vc�p iii Etc iu p: 11: :T :►-iWE Ed D ��i is iJirri q'u'• 3_ "A` '�w iUiQ_ii -EJi v ai �i47i v �i yi i6 diDiDEF rrJ1iQ `' p -. lu , �i 11:�:k:r �iw Vii w N Di �' Uii 47 !0! -Y yi ,T� C`3iC� C'3:JiF -il�i E E Woli(J,iTiZiLLiIL �' DiUbI ie C G L=L =L1i - f] ri(W'C'lid'lni(Dih iC.C�ip70Er Nif'li?EIf1iLDftiiCOEtJIiQir- C\j N 9 S c_•J r L5 Ql 47 r r � V © f) O ...._.._.__....................... ......................................... ............... ........................... ..,.... ..... \ ... r •- \ v W W U) z r \ r rJ Z C7 1 h4 � r _.._......_......... .. ..... .. ......._.._.._;......_ . _.._ _ . ...... . o r � r v U. N i 4 r _.._.......... .......... .._ ... .. ...... _.._... ......................_...... ............................... Q� + - - - - - - -- -- ----------------------- CLr v� +o= ' lh atii >: LnE }id' _ `Vc�p iii Etc iu p: 11: :T :►-iWE Ed D ��i is iJirri q'u'• 3_ "A` '�w iUiQ_ii -EJi v ai �i47i v �i yi i6 diDiDEF rrJ1iQ `' p -. lu , �i 11:�:k:r �iw Vii w N Di �' Uii 47 !0! -Y yi ,T� C`3iC� C'3:JiF -il�i E E Woli(J,iTiZiLLiIL �' DiUbI ie C G L=L =L1i - f] ri(W'C'lid'lni(Dih iC.C�ip70Er Nif'li?EIf1iLDftiiCOEtJIiQir- C\j N 9 S c_•J PINPUBLIC INFORMATION NETWORK, inc. Potential DATA SOURCES ArtsCenter, The 4H clubs American Cancer Society Animal Protection Society Boy Scouts of America Chapel Hill Chamber of Commerce Chapel Hill Downtown Commission Chapel Hill Engineering Dept. Chapel Hill Herald Chapel Hill Newspaper Chapel Hill Parks and Recreation Dept Chapel Hill Personnel Dept. Chapel Hill Planning Department Chapel Hill Public Library Chapel Hill Public Safety Chapel Hill Public Works Chapel Hill Recycling Chapel Hill Town Clerk Chapel Hill Transportation Chapel Hill - Carrboro PTA Chapel Hill- Carrboro Schools Chatham County Government Chatham County Schools Council on Aging Department of Motor Vehicles Department of Transportation Duke University Duke University Continuing Education Environmental Protection Agency Girl Scouts Independent, The Interfaith Council Junior League Multiple Listing Service NC Courts North Carolina Agricultural Extension Service North Carolina Botanical Garden North Carolina Dept. of Public Instruction North Carolina Extension Homemakers North Carolina Museum of Art North Carolina Museum of Science North Carolina School of Science and Math Orange County Library Orange County Schools Orange County, NC Orange Water and Sewer Authority Playmakers Public- Private Partnership Radio WCHL Red Cross Spectator Magazine Town of Carrboro p73 Town of Carrboro Parks and Recreation Dept. Town of Hillsborough Town of Pittsboro Triangle J Council of Governments UNC Academic Computing UNC Ackland Art Gallery UNC Athletic Department UNC Department of Parking UNC Educational Computing Service UNC Students for Environmental Action UNC Theater Department United Way, The US Weather Bureau WU N C -FM WU N C -TV YMCA 9 GLOSSARY OF COMPUTER TERMS xo The following terms are frequently used in our conversation and writing: BBS or Bulletin -Board System A computer used to store information and messages which are accessed by other computers via telephone connections. A single computer may be used for more than one BBS, and also for other tasks at the same time. Central Processing Unit or CPU The heart of the computer which does the actual computing. Computers are often described by the type - number of the CPU microchip, such as 80486. The other main elements in the computer are the RAM, ROM, and I /O. Data Any information stored on a computer. This may include text or numbers. Data Banks A slang term for the magnetic or optical computer.memory devices which are used to store data in a somewhat permanent form. The electronic equivalent of a filing cabinet. Data File An individual collection of data which is kept together and given a label to permit identification and retrieval. The electronic equivalent of a single document. Data Directory or Folder A group of files, generally concerning related subjects. The electronic equivalent of a file folder. Electronic Mail or E -mail A system for transmitting messages from one person to another using computers, modems and telephone lines. Similar to telegrams. On computer networks, users are given cryptic addresses so they can be reached from anywhere in the world. Gateway A computer program which permits. the relaying of data from another computer Hard Disk A large- capacity computer memory consisting of several rotating magnetic disks in a sealed, perma- nent case. A hard disk may be erased, but is usually used for medium or long -term storage of data and software programs. Magnetic tapemay also be used for larger data files. I/O or Input /Output The electronic circuits which connect the CPU with the keyboard, disks, screen and modem. fil 11 Ir.a�1 The device which converts digital data in the computer to tone bursts for transmission on the tele- phone lines; and at the other end, converts tone bursts back into digital data. Short for "Modulator - Demodulator". Modern high -speed modems are some of the most intricate computer devices. Privacy Normally attained by use of passwords, privacy schemes simply prevent access to the files so pro- tected. More elaborate secrecy or security systems use some sort of cipher or code. Random Access Memory or RAM The high -speed microchip memory which stores the information as it is being worked upon by the CPU. The set of instructions, or "computer program" is also stored in RAM. Typical time to store or read information in RAM is 100 nanoseconds, or billionths of a second. Read -only Memory or ROM Similar to RAM, except using chips which cannot easily be erased. The manufacturer stores the principal instructions which tell the computer how to work in ROM. These instructions are called the BIOS, or Basic Input /Output System. System Administrator A person who handles the more complex planning, policy and purchasing questions in a computer system. System Operator or SysOp The person who supervises the daily running of a system. Registers new users. Responsible for seeing that the equipment works properly and that users do not have difficulty. In a smaller, single - person BBS, the owner /operator is generally called a SysOp. A ,F f 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: E911 /CAD Status DEPARTMENT Land Records ATTACHMENT(S) 9/91 Report - Preliminary System Design Action Agenda Item No _N -$ PUBLIC HEARING YES NO X INFORMATION CONTACT Roscoe Reeve, ext 2501 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report on the progress in Orange County towards implementing Enhanced 911 (E911) and acquiring Computer Aided Dispatch (CAD) capabilities, and the integration of the Geographical Information System (GIS) into this emergency response management system. BACKGROUND: In Fall, 1989, the Board of Commissioners decided to initiate Enhanced 911 service in Orange County with a targeted cutover of late Winter, 1992. Enhanced 911 is an automated feature that provides automatic location identifier /automatic number identifier (ALI /ANI) capabilities to the emergency response dispatching system. With this feature, the dispatcher who receives a 911 call will have the caller's telephone number, address, and the appropriate responding jurisdiction automatically appear on his or her workstation. Each telecommunicator workstation will be-integrated with the communications consoles. Other features including Division of Criminal Investigation (DCI) query, CAD, and GIS will be integrated into the system capabilities in phases. Each of these features will automatically interact with the others. The attached report provides an overview of how the E911 /CAD /GIS system will operate in Orange County. During the past year, Land Records Manager /GIS Director Roscoe Reeve has been working with consultant Dick Taylor and an E911 Implementation Committee consisting of key members of law enforcement and emergency response agencies in Orange County. They have developed and reviewed an analysis of system needs for Orange County, which included input on desirable aspects of system design from telecommunicators who will actually use the system. They have solicited and received a number of responses from hardware and software vendors interested in providing solutions to the County's system needs. In reviewing these responses, it became clear that county staff lacked the expertise and time that would be necessary to successfully integrate the various hardware and software components and to guarantee the workability of the system. 2 Accordingly, the County has also pursued proposals for a third party to provide system development assistance. At this Board meeting, Roscoe will provide a brief demonstration of some of Orange County's GIs capabilities that have been developed thus far. He will also report on the proposed configuration for the E911 /CAD system and illustrate how GIs will be integrated into the system to enhance emergency response capabilities in Orange County. He will provide.additional information about the capabilities described in the attached report and respond to questions the Board may have about the E911 /CAD system. The report presented at this meeting is envisioned as the first of three discussions of E911 /CAD /GIS. The second presentation would involve demonstration of the CAD software proposed for use in Orange County. The third would be intended to: (1) address any final Board questions; and (2) seek Board authorization to obtain hardware, software, and system development assistance. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only; further, that the Board consider holding a special work session immediately before the December 2 Board meeting to view a demonstration of and ask questions about the CAD software that would likely be recommended for purchase by the County. Orange County CAD /G I S Integration Study Preliminary System Design September 1991 Orange County Computer -Aided Dispatch /Geographic Information System (CAD /GIS) Integration Study PRELIMINARY SYSTEM DESIGN 1. Introduction and Background `J_ S F. err The Orange County Computer - -Aided Dispatch /Geographic Information System (CAD /GIS) Integration Study was conducted during 1991. The study is an analysis of how the County can integrate its Enhanced 911 emergency dispatch and Geographic Information System project to continue to improve the delivery of emergency medical, law enforcement and fire services to citizens and businesses in the County. The study also examines potential improvements in resource and personnel management which could result from further automation of emergency management functions and integration of these functions with the County's geographic information system. The goal of the study is to produce a detailed design and implementation plan for full integration of the orange County Enhanced 911 System and Geographic Information System and, building on this integration, to develop an approach to full deployment of Computer -Aided Dispatch (CAD) supported by GIS technology. Page 1 LA e 4 The CAD /GIS Integration Study is documented in five reports: 1) overview and Needs Analysis 2) Vendor Survey 3) Preliminary System Design 4) Final System - Design 5) Implementation Plan This report provides the CAD /GIS integrated system preliminary design. Computer -Aided Dispatch (CAD) systems are made up of computer hardware and software used in emergency services dispatch operations. The functions of CAD systems include: 1) integration of ALI /ANI data from the E911 system, computer software features to allow entry of'calltaker and incident tracking data and dispatcher recordkeeping with automatic time logging of incident events; 2) status display and management for equipment, personnel and other resources; 3) data capture and reporting of incident, performance, resource allocation information; 4) automation features to satisfy standard reporting Page 2 6 requirements for emergency medical, law enforcement and fire services and incidents. CAD computer systems are tightly integrated with E911 and dispatch operations with necessary computer entry and display capability at dispatcher consoles. Computer -Aided Dispatch systems support the process of dispatching personnel and vehicle emergency resources from their current location to a specific incident location elsewhere. Since a primary emphasis of such a system is related to locations and travel from one location to another, CAD environments can benefit from any additional functionality which provides better access to geographic information. Geographic Information Systems provide a visual and symbolic presentation of maps and related location information. The graphic elements of the computerized GIS map are related to attribute data such as address, property boundary outlines, characteristics of structures at the location or in the vicinity. Fire hydrants, surface water and roadway characteristics, along with numerous other feature - related items can be included in a GIS data base for CAD system use. Page 3 n Since GIS mapping is highly accurate, routing and estimated time of arrival information, for example, can automatically be generated for use in the Computer -Aided Dispatch operation. Integration of CAD and GIS involves placing the two systems in a technological environment to allow them to support . dispatch operations and to allow communication between the two systems. The CAD system should aid the dispatcher in quick access to geographic information and the GIS should provide easily usable quick response display of that information. The user of and integrated CAD /GIS system, however, should see the system as a single, multifaceted set of tools that perform in such a way that emergency operations are enhanced and emergency personnel responsiveness is maximized. II. Overall CAD /GIS Configuration and Facilities The Computer -Aided Dispatch environment includes five single -- screen computer workstations to be located at the Emergency Operations Center and the necessary storage and networking to allow these systems to interact and share Page 4 information and computer resources. Software interface will include support for E911 ALI /ANT, DCI query system, CAD calltaker, CAD status, CAD records management, systems management and administrative reporting. GIS- related features will include street network and address location and display, property and planimetric map display for incident location and surrounding area and display of location - related attribute data such as property owner, imaging of floor plans, photographs, fire preplan data and other documents will also be supported in conjunction with the GIS environment. The EOC configuration will be networked to the GIS system and mainframe in Hillsborough and thereby connected to a similar workstation in the Sheriff's office. Dialup facilities for access to the CAD /GIS system will be provided to allow Chapel Hill, Carrboro and Hillsborough fire and law enforcement agencies to collect incident data from the system for further processing, reporting and analysis with other computer applications. The long term configuration of a complete CAD /GIS network is illustrated in Figure 1. Page 5 8 n nReNrF T1 ER COIN . COUNTY PARTmENTS HAINFRAw C ADDRESSING GIS VOIRKSTAT WORKSTATION StERIFF'S 00 / \ WORKSTATION , COUNTY INTEGRATED AD /GIS SYSTEM ■ LDISFATCHIER DISPATCHER 0 TAT ION WORKSTATION •� DISPATCHER DISPATCHER WORKSTATION WORKSTATION DISPATCHER • EOC ADHIN WORKSTATION WORKSTATION VA CARRBORO CHAPEL HILL . UrC CAMPUS FIRE/POLICE FIRE/POLICE SECURITY 10; III. System Functional Elements The preliminary design for the integrated CAD /GIS system consists of nine major elements. A. Dispatcher Console Workstations and Network Each of the five dispatcher workstations installed at the EOC will have a large screen color graphics workstation used for all E911, CAD and GIS display functions. These workstations will have an industry standard CPU and multitasking operating system and will be capable of standalone operation. The dispatcher user interface will use an industry standard windows environment which can be operated using mouse, function key or keyboard entry methods. The console workstations will b4! integrated'in an Ethernet network environment within the EOC and for communication with other systems involved in the CAD /GIS system. A spare workstation will be included in the EOC dispatcher workstation network to allow for quick full or partial workstation replacement by trained EOC personnel. A mirrored or "hot backup" server or workstation environment will be Page 6 m established to allow for partial system failure without loss of system operations. Data bases and software will be duplicated in at least two file systems in the network and quick backup and restore equipment will be included in the network. Security will be established based on user, directory and file access restrictions with isolation of the EOC center under complete local system management and security control. B. E911 Interface The Enhanced 911 system will deliver ALI /ANI data for each call automatically over serial ports from the telephone switch equipment in the EoC. A call manager administrative subsystem will be established to allow supervisor routing of calls or automatic allocation of calls to dispatchers based on area coverage assignments or availability. The dispatcher consoles will receive ALI /ANI data displayed in a window on the graphics workstation. Dispatchers will be able to transfer or simultaneously view ALI /ANI display information under console or supervisory control. For incorrect ALI /ANI information delivered by the E911 system, the dispatcher will be able to complete a computerized PSAP Inquiry form for transmission to County address maintenance personnel and to Page 7 11 the telephone company. C. DCI Query Interface 12 c A window on the display will provide the normal DCI interface for the State Bureau of Investigation query data base. The system will be accessed over a serial port using IBM 3270 protocol. The DCI display will allow for keyboard entry of queries by the dispatcher or for automatic query by name, vehicle identifier, tag number or other data transfer from Computer -Aided Dispatch. D. Computer -Aided Dispatch The Computer -Aided Dispatch elements of the system will be accessible in single or multiple windows on the dispatcher console display. Basic functions will include a calltaker screen for dispatcher entry of incident data with automatic form fill in of address, name and responding unit data from the E911 ALI /ANI display. Critical stages of the incident processing will be timestamped by the CAD system and the incident will be recorded in a data base as it develops and is completed. The CAD system will provide for a status screen showing equipment and personnel status which is Page 8 accessible at individual dispatcher consoles and at a centralized projection display visible to all dispatchers. Data base support will be provided by the CAD system for access to HazMat and other specialized response information. E. Agency Coordination Interface The EOC workstation network system for dispatch will support an online interface for law enforcement, fire or medical services agencies. This interface will allow personnel in these agencies to view dispatch activities for particular incidents as needed for coordination and management purposes. Agency personnel will be able to communicate with dispatchers by electronic mail online or by voice during incident handling. F. Records Management and Reporting Subsystem The integrated CAD /GIS system will provide facilities for storage, processing and transfer of incident records data. Each incident handled by the CAD procedures in the system will create a specific time logged data base record. This data will be processed at the EOC for statistical and response analyses. The data will also be transferable in Page 9 13 14' I computerized form to law enforcement, fire and medical services agencies for further processing and reporting requirements. The system will allow for access to this data by network, telephone dialup by computer or media transfer of relevant files in compatible formats. G. Geographic and Visual Display Subsystem The dispatcher workstations will provide map display window capability. The system will automatically display a street network map with this display activated by the ALI /ANI address data received from the E911 system. The call location will be highlighted and the map magnified to a default scale. After the initial map display the dispatcher will be able to pan and zoom the map to view other information, pan the map automatically to the actual incident address or select other map displays showing property boundaries, structures and other features. This subsystem will also provide for display of scanned image data showing floor plans, fire preplan documents and photographs based on reference to geographic locations from the map display. Personnel at the EOC will be able to create and maintain annotation overlays locally for maps showing temporary road Page 10 ri conditions or other situation data which might effect dispatch response. The basic map data will be maintained through the Orange County Land Records CAD /GIS workstation and updated over the network at the EOC as needed. H. Address Maintenance Subsystem CAD /GIS workstations at the County offices will be used for processing of PSAP inquiries from the E911 subsystem by automatic retrieval of these records from the EOC network. Address data will be reviewed and corrected for transfer to the telephone company for incorporation into the E911 address data base. Additional address referenced information created in GIS, planning or other County activities will be available to the CAD /GIS system for use in dispatch operations. I. EOC System Administration Subsystem The EOC supervisory and dispatcher personnel will provide system access, security, backup and operational management of the five workstations and support equipment there. This will include coordination of data transfer for other law enforcement, fire and medical services agencies. GIS staff will provide map data updates for street network, property, Page 11 15 16 buildings and other displays, as well as backup of geographic data bases. V. Systems Integration and Staging The integrated CAD /GIS system will be implemented as a coordinated effort, managed by Orange County, and supported by multiple vendors. These vendors will include Southern Bell Telephone, ESRI, the computer hardware vendor, the CAD system vendor, the communications contractor, the EOC construction contractors and possibly a system integration contractor. The system will be deployed in stages, with the following elements included for the initial implementation: a) five workstations at EOC, spare system; b) workstation window interface to E911 ALI /ANI display with call manager; c) workstation window "interface to DCI query system using IBM 3270 protocol; d) incident calltaker form window for incident recording and automatic time stamping, data base storage of incidents and formatted data transfer to other agencies; e) automated capture of dispatcher PSAP inquiry for telephone company followup to E911 errors; f) CAD /GIS workstations located at Orange County Land Records Page 12 i and Sheriff's Department; g) fiberoptic link with Ethernet network from EOC to CAD /GIS workstations at Land Records and Sheriff's Office; h) all necessary installation and training support for County staff. Final system design including all capabilities described in this preliminary design will be implemented in stages after this basic system is established. Page 13 17 t ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Bond Education Committee Process DEPARTMENT County Manager ATTACHMENT(S) Report on 1988 Bond Education Campaign Roster of 1988 Committee Members 1 Action Agenda Item No PUBLIC HEARING YES NO X INFORMATION CONTACT County Manager, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report on the bond education program adopted by the Board of Commissioners in the Summer of 1988 for the bond referendum that was approved by Orange County voters in November 1988. BACKGROUND: The School Capital Needs Advisory Committee is scheduled to present its report to the Commissioners about school capital needs priorities and funding at the December 2, 1991 meeting. After receiving this report, the Board plans to determine whether or not to hold a bond referendum for school capital needs, and if so, the size and timing of such a bond referendum. Local governments in North Carolina may use public money to inform voters about the bond issue and projects to be financed with the proceeds, but may not use public funds to promote passage of the referendum. For a potential bond issue, Orange County can spend money to present voters with relevant facts about the bond issue, including community needs that have given rise to the projects involved. On the other hand, the County could not spend money to attempt to persuade citizens to vote either "yes" or "no" in a bond referendum. In 1988, a citizens committee supported by private funds was involved in promotion of the bond referendum. This committee, along with members of the Board of County Commissioners and the two Boards of Education, and with technical support from the County staff, also participated in the strong public education program that was part of the 1988 bond referendum process. The attached report about the 1988 bond education program outlines its major elements and is provided for information as the Board considers a possible bond referendum in May 1992. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only. +R' i 1988 BOND EDUCATION CAMPAIGN To educate the voters of Orange County on the $30 million bond referendum that was scheduled in November 1988, the Board of County Commissioners adopted a public education program in July 1988 for the bond referendum. The first step in this campaign was to appoint a bond committee. This ten member committee was comprised of respected community leaders and representatives of various segments of the community. The charge to this committee was to: Inform citizens of needs which prompted the bond referendum and costs associated with its passage. Develop a network of community resources to properly educate the public about the bond referendum. This committee took the lead in promoting passage of the referendum and was highly successful in raising funds used for promotional visual aids, brochures, and advertisements. This committee developed the theme of the campaign, the educational and promotional elements and developed a slide show, pamphlets, voter registration campaign, advertisement strategies, etc. This committee also developed subcommittees drawing in additional expertise and manpower in order to promote the bond issue. A speakers bureau was formed which reached many civic and or /religious groups in the County. The speakers were members of the promotional committee, County Commissioners and School Board members. County staff was made available to provide answers to technical questions at each of the speaking engagements. This bureau made over thirty formal presentations to various community organizations. As part of the presentation, a slide show was developed. This slide show explained the need for the referendum using visual illustrations of existing facilities, student population projections, and other graphics which illustrated need for capital improvements. The slide show also addressed the tax rate impact of the bond issue on the average citizen. A list of the members of the steering committee is attached to this report. i BOND ISSUE STEERING COMMITTEE GRAINGER BARRETT 38D Stratford Hills Apt Chapel Hill, NC 27514 GUIDO DE MAERE 220 Huntington Dr. Chapel Hill, NC 27514 CHARLES FOSKEY 1305 LeClair Street Chapel Hill, NC 27514 RON HYATT 108 Saratoga Trails Chapel Hill, NC 27514 E. W. VAN STEE Route 11, Box 319A Chapel Hill, NC 27514 CATHY CARROLL 107 N. Churton St. Hillsborough, NC 27278 MR. LINDSEY EFLAND Box 295 Efland, NC 27243 GEORGE HORTON Rt. 2., Box 1135 Hillsborough, NC 27278 KAY SINGER, Chairperson Orange County School Board 120 E. Union Street Hillsborough, NC 27278 BETTY WHITE P. O. Box 929 Chapel Hill, NC 27515 3 STEERING COMMITTEE Grainger Barrett 38D Stratford Hills Apt. Chapel Hill, NC 27514 929 -8198 Guido De Maere 220 Huntington Dr. Chapel Hill, NC 929 -3113 Charles Foskey 1305 LeClair Street Chapel Hill, NC 27514 966 --1591 E. W. van Stee Route 11, Box 319A Chapel Hill, NC 27514 942 -0058 Betty White P.O. Box 929 Chapel Hill, NC 27514 942 -8709 FUNDRAISING SUB COMMITTEE Betty White address above Bob Woodruff 302 Highview Drive - Chapel Hill, NC 27,514 942 -2912 Cathy Carroll address above Cathy Carroll 107 N. Churton Street Hillsborough, NC 27278 732 -6454 MEDIA M COMMITTEE - PROMOTIONAL Glenn Mitchell 130 Marlowe Court Carrboro, N.C. 27510 942 -5183 Lindsey Efland Box 296 Efland, NC 27243 732 -8176 George Horton Rt. 2, Box 1135 Hillsborough, NC 27278 732 -5055 Kay Singer 120 East Union Street Hillsborough, NC 27278 732 -7724 George Horton address above Jim Russell Major Business Forms, Inc. Highway 86 N 732 -2101 Steve Cruise Rt. 5, Box 590 Hillsborough, NC 27278 732 -2588 Kay Norris 88 Mcclamroch Circle Chapel Hill, NC 27514 968 -4801 4 7 I, r PROMOTIONAL cant' Jim Russell Elton Casey address above Coachwood Apts. Hillsborough, NC 27278 732 -6681 MEDIA SUB COMMITTEE - INFORMATIONAL Charles Foskey Kim Hoke, address above Lincoln Center Merritt Mill Road Betty Eidenier Chapel Hill, NC 27514 Orange High School 967 -8211 Hillsborough Road Hillsborough, NC 27278 732 -6133 EDUCATIONAL TOOLS SUB COMMITTEE Grainger Barrett Dr. Dan Lunsford address above Orange County Schools 200 East King Street Gerry House Hillsborough, NC 27278 Chapel Hill /Carrboro Schools 732 -8126 Merritt Mill Road Chapel Hill, NC 27514 967 -8211 SPEAKERS BUREAU Beverly Blythe Kay Singer 109 Court Street address above Hillsborough, NC 27278 732 -8181 Don Wilhoit 203 Lexington Road Grainger Barrett Chapel Hill, NC 27516 address above 962 -5507 12191 Z191M 24 51*16#;Iw lb COPILM k' I *tue) *141.4 APS Network Human Services Network E.W. Van Stee, contact address above Albert Kittrell, contact Chris Nutter - Chairman of the Board of Social Services 5 1 -... I ORANGE COUNTY BOARD OF COMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19. 1991 Action Agenda Item # V.U-D SUBJECT: WATERSHED COMMENTS FROM ADJOINING JURISDICTIONS DEPARTMENT: PLANNING ATTACHMENT(S): Cross - Comparison Chart Wake County Recommendations Durham City Recommendations Durham County Recommendations Person County Recommendations 1 PUBLIC HEARING: YES _x NO INFORMATION CONTACT: Dave Stancil, Extension 2590 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Durham - 688 -7331 Mebane - 227 -2031 PURPOSE: To update the Board on EMC watershed public hearing comments and requests from adjoining jurisdictions in the Upper Neuse River basin. BACKGROUND: At the Board's October 21 meeting, questions were raised about other jurisdictions' recommended watershed classifications in the Upper Neuse River basin. Specifically, these watersheds are the Flat River (Lake Michie) and Little River watersheds shared by Durham County, Person County and Orange County. The attached chart compares the requested classifications of the three jurisdictions for these watersheds. As can be seen, Durham County and Orange County have agreed with the Division of Environmental Management's recommended classification of WS -II for both watersheds. Person County, meanwhile, has requested a classification of WS -IV for the Flat River watershed, with no comment on the Little River watershed (Person has less than 1% of the Little River watershed in its jurisdiction). The chart compares the standards for WS -II and WS -IV classifications, and illustrates the effect WS -II standards would have on Northern. Orange County. RECOMMENDATION: Receive as information. K COMPARISON OF COMMENTS FROM ADJOINING NEUSE RIVER JURISDICTIONS FLAT RIVER (LAKE MICHIE) WATERSHED DEM Recommended Classification: WS -II DURHAM AND ORANGE PERSON Classification Requested WS -II WS -IV Critical Areal Density /Impervious 2 -ACRE LOTS AND /OR 1--AC LOTS AND /OR Surface Limit 6% IMPERVIOUS 12% IMPERVIOUS High - Density NO YES, UP TO 30% Option? IMPERVIOUS Non - Residential NO NEW INDUSTRIAL N 0 L I M I T Development? Sludge Sites NO NEW SITES NO NEW SITES Allowed? Landfills Allowed? NO NEW LANDFILLS NO NEW LANDFILLS Watershed Area or Protected Area* Density /Impervious 2 -ACRE LOTS AND /OR HALF -ACRE LOTS Surface Limit 6% IMPERVIOUS 24% IMPERVIOUS High - Density Option? CONTROLS ALLOWED, NO YES, UP TO 70% DENSITY /IS INCREASE IMPERVIOUS Non - Residential Development? 10% OF WATERSHED ALLOWED, NO LIMIT (MAX 70% IMPERVIOUS) Sludge Sites Allowed? YES YES Landfills Allowed? NO NEW DISCHARGING YES * For WS -IV watersheds, entire watershed not protected. Protected area is either 5 or 10 miles from source. 1 Note: As defined by the EMC, no critical areas for these watersheds would extend into Orange County. Wake County did not comment on the Lake Michie /Little River portion of the Upper Neuse basin. LITTLE RIVER WATERSHED DEM Recommended Classification: WS -II DURHAM, ORANGE PERSON Classification Requested WS -II WS -IV Critical Area Density /Impervious 2 -AC LOTS AND /OR 1 -AC LOTS AND /OR Surface Limit 6% IMPERVIOUS 12% IMPERVIOUS High - Density NO YES, UP TO 305 Option? IMPERVIOUS Non - Residential NO NEW INDUSTRIAL NO LIMIT Development Sludge Sites Allowed? NO NEW SITES NO NEW SITES Landfills Allowed? NO NEW LANDFILLS NO NEW LANDFILLS Watershed Area (or Protected-Area) Density /Impervious 2 -ACRE LOTS AND /OR HALF -ACRE LOTS Surface Limit 6% IMPERVIOUS 24% IMPERVIOUS High- Density CONTROLS ALLOWED, NO YES, UP TO 70% Option? DENSITY /IS INCREASE IMPERVIOUS Non - Residential UP TO 10% OF WATERSHED ALLOWED, NO LIMIT Development? (MAX 70% IMPERVIOUS) Sludge Sites Allowed? YES YES Landfills Allowed? NO NEW DISCHARGING YES Note: As defined by the EMC, no critical areas for these watersheds would extend into Orange County. IS = IMPERVIOUS SURFACE 3 11 121 '91 1I:?6 '$9195567515 WAKE CCJ TELECOM Zun�, , 4 RECOMMENDATIONS ON WATERSHED CLASSIFICATIONS 1. Smith Creek: The Smith Creek Water Supply Watershed is appropriate for W5-I1 classification- as proposed. Comment The R-80W zoning standards which Wake County applies in Smith Creek are consistent with the standards for a WS-II. * 2. Little River: The Little River (headwaters) water supply watershed is more appropriate for WS-111 classification than WS-11 as proposed. Comment: In accordance with state guidelines, in 1087 Wake County rezoned the entire watersLed for the Little River reservoir. The standards applied by Wake County to the land around the reservoir conform most closely to the standards for a WS-M. The current standards are believed to provide appropriate watershed protection. A WS-H classification would require that all the laud rezoned to R-40W in 1987 be rezoned again to densities matching the two acre lots required in R -80W. 3. Swift Creek: The rural areas in the Swift Creek watershed are appropriate for WS -III classification as proposed and should be classified as WS-M; the future urban and suburban areas are more appropriate for WS-1V classification and should be classified as WS-IV; the Swift Creek watershed's classification should be split between WS-lII and WS-1V based on the Swift Creek Land Management Plan which has been adopted by Garner, Cary, Apex, Raleigh, and endorsed in concept. by Wake County. Comment Wake County, Raleigh, Garner, Cary and Apex have adopted in concept the Swift Creek Land Management PIan (SCLMP). in the SCL.MP, the adopted standards for rural areas are consistent with the standards for a WS--M while adopted standards for futuue urban and suburban areas in the Swift Creek watershed are consistent with the standards for a WS-1V- 4, Austin Creek: The Austin Greek watershed is appropriate for WS-UI classification as proposed. Comment: Wake County concurs with the Town of Wake Forest which has requested that the state classify the Austin Creek watershed as WS -III. Although the watershed does not contain a public water supply presently in use, it has in the past and may in the future. a. Falls Lake: To further intergovernmental cooperation, we request that the EMC allow local governments more time to develop a regional watershed protection plan for the Falls Lake watershed - If this is not feasible, we recommend that Falls Lake be classified by sub - basin., with all tributaries downstream of a given point classified as WS-IH and all tributaries upstream of a given point as WS-IV. We recommend that 1-85 and the Panther Creek sub -basin be considered as the cut -off point. Comment: The primary water source for the County should receive the highest classification feasible. Except for the definition of critical area, Wake County's QcLstt?r'1 k=alce Cc,-,,t t_t 2 "L1-ftIq R1,v�,r," 11-'12.81 12:26 $fllaa�. 003 Ili standards in Falls Lake are consistent with the standards for a WS -III. A WS-III classification would mean about 10% more land area would be defined as critical area in Falls Lake. 6. Jordan Lake: The Jordan Lake water supply watershed in Wake County is appropriate for WS-IV classification as proposed. Comment*. E=ept for the size of the protected area, Wake County's standards in Jordan Lake meet or exceed the standards for a WS-IV. Due to the topography in the Jordan Lake watershed, the 1 mile standard for critical area would result in a smaller critical area than under Wake's existing standards. The size of stream buffers and the Protected area would have to be expanded. Barring unforeseen complications, no major impacts are anticipated in the Wake County portion of Research Triangle Park designated as protected area. If necessary, Wake County could request an exemption or variance from the EMC regarding certain aspects of the water supply rules for Research Triangle Park, 7. Buffalo Creek: The Buffalo Creek tributary in the Little River watershed is not appropriate for WS-IV protected area classification as proposed; adhere to the 5 and 10 mile standards for lakes and river intakes. Comment The land in the Buffalo Creek subbasin is beyond the five mile definition of Protected area. If the five mile standard for protected area is to be exceeded, there should be some good and valid reasons. The Buffalo Creek subbasin (17,660 acres) includes a portion of Rolesville's perimunicipal planning area, rural planning area, the Robertson's Pond special watershed planning area, the U.S. 64 East special highway planning area, all of Wendell's perimuaic4W planning area, and a portion of Zebulon's perimunicipal planning area. The proposal to classify Buffalo Creek as WS-IV protected area is unnecessarily restrictive, inconsistent with the standard for protected area, and inconsistent with Wake County's adopted General Development Plan which designates portions of this area for future urban land uses. 8. Moccasin Creek: The Moccasin Creek tributary in the Contentnea Creek watershed is not appropriate for WS-IV protected area classification as proposed; adhere to the 5 and 10 mile standards for lakes and-river intakes. Comment: The land in the Moccasin Creek subbasin is beyond the five mile definition of protected area_ If the five mile standard for protected area is to be exceeded, there should be some good and valid reasons. The Moccasin Creek subbasin (10,700 acres) includes rural planning area, U.S. 64 East and U.S- 264 special highway planning areas, and the remainder of Zebulon's perimunicipal planning area. The proposal to classify Moccasin Creek as WS-IV protected area is unnecessarily restrictive, inconsistent with the standard for protected area, and inconsistent with Wake County's adopted General Development Plan which designates portions of this area for future urban land--uses. 9. Wake Finislft Plant: The portion of the Neuse River from the Falls Lake darn to the Wake Finishing Plant water intake is not appropriate for WS-IV classification as 3 ,�V� e4 - P"Ugct 'Tavv� (919)560 -4137 November 6, 1991 Mr. David Stancil Orange County Planning Department 306 F. Revere Road Hillsborough, North Carolina 27278 Dear Mr. Stancil: Over the past few months, we have been wrestling with the local implications of the Environmental Management Commission's proposed rules and classifications for water supply watersheds. I suspect many of you have been doing the same. Attached you will find resolutions adopted in Durham to comment to the state on this matter. I hope you find them informative. Please call me at 560 -4137 if you need more information about Durham's position. Sinc ely, bll Keith Luck Principal Planner KL:pab Attachments 7 DURHAM •`*4 Co �, It City of Durham 4 Durham County i rjy �• O • October, .29, 1991 Mr. Steve Zoufaly Division of Environmental Management P.O. Box 29535 Raleigh, NC 27626-0535 Dear Mr. Zoufaly, On behalf of the City of Durham and Durham County, we are pleased to submit comments to the North Carolina Environmental Management Commission on the water supply watershed rules and proposed classifications. Attached you will find identical resolutions, one adopted by the City of Durham and one adopted by Durham County, expressing our common concerns about the proposed rules and classifications. Citizens, appointed officials and elected leaders in Durham have spent considerable time and energy to study the proposed rules and classifications. Overall, the City and County applaud the State's efforts to address inter jurisdictional conflicts that could and do arise when we try to protect watersheds that stretch across political boundaries. The degree of public interest over the past few months reflects the difficulty of the task. We would commend to you and the Environmental Management Commission the approach of flexibility we are proposing. It is very important, we feel, to establish a solid basis for the regulations and the objectives they are attempting to achieve. Each water supply is unique and the rules need to acknowledge ways to address that. The rules also need to allow for inter jurisdictional partnerships between those benefiting from clean water and those who must be restricted to protect clean water. These inter jurisdictional partnerships should be allowed in dealing with flexible development standards, as well as, in handling the stormwater monitoring responsibilities proposed in the rules. Please feel free to contact Paul Norby, Director of the Durham City- County Planning Department, at (919) 560-4137, if you would like further information on the specific points addressed in these resolutions. Thank you for the opportunity to comment. Z�/ilV. ell, 4hairman liam oard of County Commissioners Chester 7enkins, May City of Durham cc Members of the City of Durham City Council Members of the Durham County Board of Commissioners DURHAM 1 8 6 9 CrrYOFMEDICINE F."I •o•nq : ors City of Durham North Carolina City Clerk Office of Records Management 101 City Hall Plaza Durham. NC 27701 (919) 560 -4166 SUBJECT: RESOLUTION ON THE WATER SUPPLY WATERSHED RULES AND CLASSIFICATIONS PROPOSED BY THE NORTH CAROLINA ENVIRONMENTAL MANAGEMENT COMMISSION MOTION by Council Member Wright seconded by Council Member Engelhard to adopt a Resolution on the Water Supply Watershed Rules and Classifications Proposed by the North Carolina Environmental Management Commission was approved at 9:35 a.m. by the following vote: Ayes: Mayor Jenkins and Council Members Brown, Caesar, Clement, Engelhard, Grubb, Kerckhoff, Ogburn, Robb and Wright. Noes: None. Absent: Council Members Lewis, Watson- Borden and Williams. NORTH CAROLINA DURHAM COUNTY I, Margaret M. Bowers,'duly appointed City Clerk of the City of Durham, North Carolina, do hereby certify that the attached Resolution #7608 was approved by the Durham City Council at a special meeting held on Thursday, October 31, 1991, which is on file in the Office of the City Clerk at City Hall. WITNESS my hand and the corporate -seal of the City of Durham, North Carolina, this the 31st day of October, 1991. 1/5 __1 x__30-wa�Z Margaret M. Bowers, CMC City C16 _QpL1d4q„ C C Y An Equal Opportunity Affirmative Action Employer M Res. '0�400r Ord. # I Q Book # Page # 31, 1991 Resolution on the Water Supply Watershed Rules and Classifications Proposed by the North Carolina Environmental Management Commission Whereas, Protecting the quality of North Carolina's drinking water supplies is important for the long term economic health of the City of Durham, Durham County and North Carolina; and Whereas, The North Carolina Environmental Management Commission has proposed water supply watershed rules and classifications for Lake Michie, Little River Reservoir, Falls Reservoir and Jordan Reservoir that significantly affect the potential water quality of Durham's raw water supply as well as the potential for development; and Whereas, The North Carolina Environmental Management Commission has provided an opportunity for local governments and citizens to comment on the proposed rules and classifications prior to their becoming final; and Whereas, An ad hoc committee comprising members of the City Council, the Board of County Commission and the Durham Environmental Affairs Board have reviewed the impact of the proposed regulations on water quality and development in Durham and have made recommendations to the two elected bodies; Now Therefore, Be It Resolved by the City Council of the City of Durham that the City Manager is hereby directed to convey to the North Carolina Environmental Management Commission the following comments regarding the proposed rules and classifications for water supply watershed protection developed in accordance with House Bill 156: 1. The City of Durham and Durham County strongly support the proposed four -tier classification system for water supply watershed protection. The proposed four -tier system of watershed protection is a natural outgrowth of many years of evolution in North Carolina's overall watershed protection program. While the two -tier system established in the 1950s was considered adequate at the time, this approach can no longer be considered adequate for protecting North Carolina's drinking water given our current knowledge and understanding of pollutants and water quality. Watershed protection should be considered the first lineof defense in providing safe drinking water, while treatment should be considered the last line of defense prior to providing that water to customers. 2. The City of Durham and Durham County encourage the Environmental Management Commission to establish water quality objectives for each water supply watershed classification. 10 It has been extremely frustrating for local governments to consider the water quality implications of various watershed management measures without defined water quality objectives. Under these circumstances, evaluating the relative effectiveness of alternative measures becomes little more than making value judgements. For example, the City of Durham and Durham County do not believe that sufficient technical basis has been established to justify a five mile Protected Area around WS -IV water supply reservoirs. EMC - established water quality objectives would offer local governments the ability to develop and evaluate a different mix of watershed management tools that could provide the same level of protection with a minimum amount of local disruption. 3. The City of Durham and Durham County encourage the Environmental Management Commission to allow and encourage watershed management studies for specific water supply watersheds, performed in consultation with and with the approval of the Environmental Management Commission,. to become the basis for alternate watershed management regulations applicable to that watershed. Given the absence of State resources to perform individualized water supply watershed management studies, the Environmental Management Commission should provide a mechanism for local governments, with EMC approval, to perform such studies. A watershed management study, using EMC - established water quality objectives, would identify an individualized program of watershed management techniques that takes into account local situations, needs and resources. The EMC could then use the watershed management study as the basis for alternate regulations. This approach allows the watershed .management program to recognize a) the tradeoffs between point source and non point source pollution control, b) the benefits to downstream water supplies of upstream watershed protection, c) the extended detention time in large reservoirs and d) other unique aspects of specific watershed and reservoirs. 4. The City of Durham and Durham County encourage the Environmental Management Commission to change the definition of "existing development" to exclude zoned land and to be compatible with the recently adopted vested rights legislation. S. The City of Durham and Durham County encourage the Environmental Management Commission to ensure that the requirements for stormwater management in the water supply watershed protection rules be compatible with new EPA requirements for stormwater controls. 6. The City of Durham and Durham County. encourage the Environmental Management Commission to modify the proposed rules (referring to Subsection .0104(t)) to delete the provision that the rules will become effective at the end of the reclassification comment period (October 31, 1991). As written;. the proposed rule makes new development activities in regulated watersheds subject to the proposed rules many months before the rules are adopted by the EMC acrd before local governments are required to have in place watershed protection regulations. Further, the rules suggest that if local governments approve developments after October 31, 1991 that are not in compliance with rules that the EMC may subsequently adopt, other developments in the watershed must be further restricted in order to compensate for the non - compliance. This provision seems contrary to the intent of House Bill 156, which clearly provides local Governments time to put the new rules into effect. 2 7. The City of Durham and Durham County encourage the Environmental Management Commission to modify the proposed rules to provide for shared responsibility for the operation and maintenance of stormwater controls required under the high density option between the regulated jurisdiction and the jurisdiction(s) benefitting from the water quality protection. Local governments that are regulated under the proposed rules and benefit from the high density option have some responsibility to prevent the pollution of downstream water supplies. However, the local jurisdiction that benefits from the higher water quality offered by stormwater controls have the most interest in seeing that those controls operate as they were designed. Therefore, those jurisdictions should share the cost and responsibility. For example, Durham would share with Person County the responsibility for the operation and maintenance of stormwater control facilities located in Person County to protect the Lake Michie water supply. Likewise, Raleigh would share with Durham the responsibility for the operation and maintenance of stormwater control facilities in Durham to protect the Falls Reservoir water quality. 8. The City of Durham and Durham County support the proposed WS-11 classification for Lake Michie and Little River reservoir watersheds. These two reservoirs offer high quality water and are clearly appropriate for the WS-II classification as defined in the proposed rules. This is supported by the information submitted by Durham County in March, 1991 to the Division of Environmental Management Commission on its Watershed Protection Questionnaires. The proposed rules are generally compatible with the watershed regulations currently enforced by Durham County in this area, which were based on the technical recommendations from the Camp, Dresser and McKee Watershed Management Study. 9. The City of Durham and Durham County encourage the Environmental Management Commission to a) consider allowing a 1110 percent at 70 percent" impervious surface credit in WS -1V watersheds, b) consider allowing a local government to transfer some or all of its "10 percent at 70 percent" impervious surface credit to other jurisdictions within the same watershed, and c) consider allowing a local government to transfer some or.all of its "10 percent at 70 percent" impervious surface credit from WS -111 areas to WS -1V areas in the same watershed. In Durham County's case, for example, some portion of the development potential represented by the "10 percent at 70 percent" provision in the Lake Michie and Little River Reservoir watersheds may be unused, because of low density land uses envisioned by our comprehensive land use plans. Therefore, it is reasonable to consider transferring "unused" impervious surfaces to upstream jurisdictions. In this example, this provision would enable the transferring of that impervious surface credit farther away from the water supply reservoirs. Similar transfer of impervious surface credit could apply to the Falls Reservoir and to the Jordan Reservoir. This type of transfer addresses equity issues related to benefits and burdens, objections based on land use plans and infrastructure investments as well as protection of water quality. 3 11_ 10. Given an ability to transfer impervious surface potential as described above, the City or Durham and Durham County would support the multiple classification of the Falls Reservoir watershed, as follows: WS-HI for the portions of the watershed including and below the Lick Creek tributary and WS-1V for the portions of the watershed above the Lick Creek tributary. This is based on an assumption that 1) the transfer of "10 percent at 70 percent" impervious surfaces is permitted as described above, and 2) Wake County would be willing to transfer approximately half of its "10 percent at 70 percent" impervious surface to Durham County in order to address Durham's concerns about compatibility with adopted land use plans. 11. The City of Durham and Durham County support the proposed WS-1V and B classifications for the Eno liver watershed. However, the City and County encourage the Environmental Management Commission to consider changes to the rules for WS-1V run -0f - -river water supplies to emphasize stream buffers, spill control and discharge limitations rather than land -based density controls. In the future, the City's emergency water supply on the Eno River may become a valuable, permanent water supply source. Consequently, the watershed protection upstream of this point is important and the City and County support this general intent. However, this is a run-of-river water supply intake supplemented by other water supply sources. The intake can be closed after a storm event so that the first flush of pollutants have an opportunity to flow past the intake. Therefore, the density and impervious surface restrictions in this type of watershed are not as important as stream buffers, spill control and discharge limitations in protecting the water quality. This 31st day of October , 1991. APPROVED BY CITY COUNCIL OCT 31 1991 CITY,�ERK 4 IN a 1 William V. Bell Chairperson 1003 Huntsman Drive Durham, NC 27713 Mrs. Becky Heron Vice - Chairperson 4425 Kerley Road Durham, NC 27705 North Carolina Durham County COUNTY OF DURHAM BOARD OF COMMISSIONERS CERTIFICATION 13 Mrs. MaryAnn E. Black 615 Orindo Drive Durham, NC 27713 Mrs. Deborah G. Giles 1015 Bening Street Durham, NC 27703 Mrs. Ellen Reckhow 2917 Wade Road Durham, NC 27705 I, GARRY E. UMSTEAD, Clerk to the Board of County Commissioners for Durham. County, being first duly sworn, certify that the attached Resolution on the' Water Supply Watershed Rules and Classifications Proposed by the North Carolina Environmental Management Commission was adopted by the Board of County Commissioners at their Regular Session held on October 28, 1991. WITNESS my hand and the corporate seal of Durham County this 29th day of October, 1991. 2", , - F, , � �., - - - (SEAL) CLERK TO AE BOARD OF COUNTY COMMISSIONERS Durham County Courthouse, 202 E. Main Street. Durham, NC 27701 (919) 560 -0027 ].,d. October 28, 1991 Resolution on the Water Supply Watershed Rules and Classifications Proposed by the North Carolina Environmental Management Commission Whereas, Protecting the quality of North Carolina's drinking water supplies is important for the long term economic health of the City of Durham, Durham County and North Carolina; and Whereas, The North Carolina Environmental Management Commission has proposed water supply watershed rules and classifications for Lake Michie, Little River Reservoir, Falls Reservoir and Jordan Reservoir that significantly affect the potential water quality of Durham's raw water supply as well as the potential for development; and Whereas, The North Carolina Environmental Management Commission has provided an opportunity for local governments and citizens to comment on the proposed rules and classifications. prior to their becoming final; and Whereas, An ad hoc committee comprising members of the City Council, the Board of County Commission and the Durham Environmental Affairs Board have reviewed the impact of the proposed regulations on water quality and development in Durham and have made recommendations to the two elected bodies; Now Therefore, Be It Resolved by the Board of County Commissioners of Durham County that the County Manager is hereby directed to convey to the North Carolina Environmental Management Commission the following comments regarding the proposed rules and classifications for water supply watershed protection developed in accordance with House Bill 156: 1. The City of Durham and Durham County strongly support the proposed four -tier classification system for water supply watershed protection. The proposed four -tier system of watershed protection is a natural outgrowth of many years of evolution in North Carolina's overall watershed protection program. While the two -tier system established in the 1950s was considered adequate at the time, this approach can no longer be considered adequate for protecting North Carolina's drinking water given our current knowledge and understanding of pollutants and water quality. Watershed protection should be considered the first line of defense in providing safe drinking water, while treatment should, be considered the last line of defense prior to providing that water to customers. 2. The City of Durham and Durham County encourage the Environmental Management Commission to establish water quality objectives for each water supply watershed classification. 15 It has been extremely frustrating for local governments to consider the water quality implications of various watershed management measures without defined water quality objectives. Under these circumstances, evaluating the relative effectiveness of alternative measures becomes little more than making value judgements. For example, the City of Durham and Durham County do not believe that sufficient technical basis has been established to justify a five mile Protected Area around WS -IV water supply reservoirs. EMC - established water quality objectives would offer local governments the ability to develop and evaluate a different mix of watershed management tools that could provide the same level of protection with a minimum amount of local disruption. 3. The City of Durham and Durham County encourage the Environmental Management Commission to allow and encourage watershed management studies for specific water supply watersheds, performed in consultation with and with the approval of the Environmental Management Commission, to become the basis for alternate watershed management regulations applicable to that watershed. Given the absence of State resources to perform individualized water supply watershed management studies, the Environmental Management Commission should provide a mechanism for local governments, with EMC approval, to perform such studies. A watershed management study, using EMC - established water quality objectives, would identify an individualized program of watershed management techniques that takes into account local situations, needs and resources. The EMC could then use the watershed management study as the basis for alternate regulations. This approach allows the watershed management program to recognize a) the tradeoffs between point source and non -point source pollution control, b) the benefits to downstream water supplies of upstream watershed protection, c) the extended detention time in large reservoirs and d) other unique aspects of specific watershed and reservoirs. 4. The City of Durham and Durham County encourage the Environmental Management Commission to change the definition of "existing development" to exclude zoned land and to be compatible with the recently adopted vested rights legislation. 5. The City of Durham and Durham County encourage the Environmental Management Commission to ensure, that the requirements for stormwater management in the water supply watershed protection rules be compatible with new EPA requirements for stormwater controls. 6. The City of Durham and Durham County encourage the Environmental Management Commission to modify the proposed rules (referring to Subsection .0104(t)) to delete the provision that the rules will become effective at the end of the reclassification comment period (October 31, 1991). As written, the proposed rule makes new development activities in regulated watersheds subject to the proposed rules- many months before the rules are adopted by the EMC and before local governments are required to have in place watershed protection regulations. Further, the rules suggest that if local governments approve developments after October 31, 1991 that are not in compliance with rules that the EMC may subsequently adopt, other developments in the watershed must be further restricted in order to compensate for the non - compliance. This 2 kX01 provision seems contrary to the intent of House Bill 156, which clearly provides local governments time to put the new rules into effect. 7. The City of Durham and Durham County encourage the Environmental Management Commission to modify the proposed rules to provide for shared responsibility for the operation and maintenance of stormwater controls required under the high density option between the regulated jurisdiction and the jurisdiction(s) benefitting from the water quality protection. Local governments that are regulated under the proposed rules and benefit from the high density option have some responsibility to prevent the pollution of downstream water supplies. However, the local jurisdiction that benefits from the higher water quality offered by stormwater controls have the most interest in seeing that those controls operate as they were designed. Therefore, those jurisdictions should share the cost and responsibility. For example, Durham would share with Person County the responsibility for the operation and maintenance of stormwater control facilities located in Person County to protect the Lake Michie water supply. Likewise, Raleigh would share with Durham the responsibility for the operation and maintenance of stormwater control facilities in Durham to protect the Falls Reservoir water quality. 8. The City of Durham and Durham County support the proposed WS -II classification for Lake Michie and Little River reservoir watersheds. These two reservoirs offer high quality water and are clearly appropriate for the WS -II classification as defined in the proposed rules. This is supported by the information submitted by Durham County in March, 1991 to the Division of Environmental Management Commission on its Watershed Protection Questionnaires. The proposed rules are generally compatible with the watershed regulations currently enforced by Durham County in this area, which were based on the technical recommendations from the Camp, Dresser and McKee Watershed Management Study. 9. The City of Durham and Durham County encourage the Environmental Management Commission to a) consider allowing a 1110 percent at 70 percent" impervious surface credit in WS -IV watersheds, b) consider allowing a local government to transfer some or all of its 1110 percent at 70 percent" impervious surface credit to other jurisdictions within the same watershed, and c) consider allowing a local government to transfer some or all of its "10 percent at 70 percent" impervious surface credit from WS -Ili areas to WS -1V areas in the same watershed. In Durham County's case, for example, some portion of the development potential represented by the "10 percent at 70 percent" provision in the Lake Michie and Little River Reservoir watersheds may be unused, because of low density land uses envisioned by our comprehensive land use plans. Therefore, it is reasonable to consider transferring "unused" impervious surfaces to upstream jurisdictions. In this example, this provision would enable the transferring of that impervious surface credit farther away from the water supply reservoirs. Similar transfer of impervious surface credit could apply to the Falls Reservoir and to the Jordan Reservoir. This type of transfer addresses equity issues related to benefits and burdens, objections based on land use plans and infrastructure investments as well as protection of water quality. 17 10. Given an ability to transfer impervious surface potential as described above, the City of Durham and Durham County would support the multiple classification of the Falls Reservoir watershed, as follows: WS-III for the portions of the watershed including and below the Lick Creek tributary and WS -IV for the portions of the watershed above the Lick Creek tributary. This is based on an assumption that 1) the transfer of "10 percent at 70 percent" impervious surfaces is permitted as described above, and 2) Wake County would be willing to transfer approximately half of its "10 percent at 70 percent" impervious surface to Durham County in order to address Durham's concerns about compatibility with adopted land use plans. 11. The City of Durham and Durham County support the proposed WS -IV and B classifications for the Eno River watershed. However, the City and County encourage the Environmental Management Commission to consider changes to the rules for WS-IV run -of - -river water supplies to emphasize stream buffers, spill control and discharge limitations rather than land -based density controls. In the future, the City's emergency water supply on the Eno River may become a valuable, permanent water supply source. Consequently, the watershed protection upstream of this point is important and the City and County support this general intent. However, this is a run -of -river water supply intake supplemented by other water supply sources. The intake can be closed after a storm event so that the first flush of pollutants have an opportunity to flow past the intake. Therefore, the density and impervious surface restrictions in this type of watershed are not as important as stream buffers, spill control and discharge limitations in protecting the water quality. This day of a'Toeo4_ �, 1991. 4 18 PERSON COUNTY WATERSHED COMMENT No copy.of request received. Steve Zoufaly of NCDEM indicated by telephone (11- 13 -91) that Person had not yet sent official comment, but that their previous position was to request WS -TV classification for.all watersheds in their jurisdiction (including their own). No change in that position was expected by DEM staff from subsequent conversations. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Regional Solid Waste Task Force DEPARTMENT County Manager ATTACHMENT(S) None 1 Action Agenda Item No V PUBLIC HEARING YES NO X INFORMATION CONTACT County Manager, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To receive a report on the status of the Durham - Orange Regional Solid Waste Task Force. BACKGROUND: On November 12, 1991, the Durham - Orange Regional Solid Waste Task Force met to discuss what further steps, if any, the task force should take at this time. The task force had worked since 1986 to pursue potential joint solutions to solid waste disposal problems in both Orange and Durham Counties. The major topic of discussion was whether to retain an outside consulting firm to provide a detailed study of solid waste reduction strategies for Orange and Durham Counties. After lengthy discussion, consensus emerged that the elements of such a study preferred by the local governments in each county were sufficiently divergent as to cause abandonment of the idea of a joint study. With that matter resolved, the task force reached consensus on a final resolution applauding the past regional effort and pledging support to continued efforts to find regional solutions. However, the resolution acknowledged that the scope of the planned Durham - Orange study did not address the current needs of the individual counties, and accordingly, concluded that regional solid waste planning efforts should continue under the aegis of Triangle J COG, and that the Durham - Orange Regional Solid Waste Task Force should formally dissolve. RECOMMENDATION(S): The Manager recommends that the Board receive the report for information only. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V A ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: EAS - Request for Petition for Reconsideration DEPARTMENT County Manager ATTACHMENT(S) Under Separate Cover PUBLIC HEARING YES NO X INFORMATION CONTACT Geoff Gledhill, 732 -2195 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To approve a request for reconsideration by the North ` Carolina Utility Commission of its decision to deny Orange County EAS. BACKGROUND: At the November 4 meeting, the Board of Commissioners approved the submission by the County Attorney of a "Petition for Intervention by Orange County" in the matter of Extended Area Telephone Service (EAS) for Orange County. This petition has been accepted by the North Carolina Utility Commission, so Orange County now has official standing in the matter. Under separate cover, the County Attorney is submitting a request for reconsideration by the Utility Commission of its September 27, 1991 decision denying Orange County EAS. RECOMMENDATION(S): The Manager recommends that the Board authorize the County Attorney to submit the request for reconsideration to the North Carolina Utility Commission. H ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. Meeting Date: November 19, 1991 SUBJECT: Culbreth Park Interim Assistance Grant Program -- ----------------------------------- DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: NO: x - - ATTACHMENT(S): INFORMATION CONTACT : - Tara -L. Fikes TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ----------------------------------------- PURPOSE: To consider a request by Culbreth Park Community Development Corporation to forgive the County administrative costs associated with the Culbreth Park Interim Assistance Grant Program. BACKGROUND: Orange County was awarded a Community Development Block Grant (CDBG) Interim Assistance Grant Award of $2.25 million dollars to provide low interest construction loan financing for the Culbreth Park subdivision. Culbreth Park officially began on May 1, 1990 with the scheduled ending of October 31, 1991 at which time the loan must be repaid to the state at two percent interest. The subdivision was designed to have 50 homes: 30 low /moderate income homes; 12 market rate homes and eight houses built by Habitat for Humanity. To date, eighteen homes have been sold. Another three houses are under contract.- As of October 31, 1991, the amount due to the County was $2,294,774.08 which includes interest of $55,415.85 and administrative costs of $12,563.04. Although the original loan included an administration budget of $16,000 to cover the County's administrative costs for grant management, Culbreth Park Community Development Corporation (CPCDC) is now asking the County to forgive the actual administrative costs incurred of $12,563.04. The General Manager of CPCDC cites the following reasons for this request. 1. The audited statements for the first year of operation for their first year of operation show losses; CPCDC forecasts losses of $250,000 at the end of this project. K 2. The market homes in the subdivision are selling for $10,000 less than anticipated, thereby causing a $100,000 deficit. 3. CPCDC is now having to borrow money from a commercial lender in order to complete the project t. The anticipated interest costs for these commercial loans are projected at $140,000 per year. If the administration costs are forgiven, these incurred costs would have to be absorbed by the County. Specifically, if these costs must be borne by the Housing /Community Development Department, that budget will be adversely impacted causing a deficit at fiscal year end. In the event of a deficit, funds would have to be withdrawn from the department's reserve account to cover expenses, thus lowering the reserve balance. RECOMMENDATION(S): The Manager does not recommend approval of the request by Culbreth Park Community Development Corporation to forgive the County administrative costs associated with the Culbreth Park Interim Assistance Grant for the following reasons. 1. Although $16,000.was available for administration, the County only expended $12,563. Also, Culbreth Park did not have to pay interest on these funds thereby lowering their repayment balance. 2. If these costs have to be absorbed by the present Housing /CD budget, a year -end deficit will occur. This would require withdrawal of funds from the department's reserve account, thus lowering the reserve balance. 3. At the request of Culbreth Park representatives, the completion schedule was revised and approved by State officials, to reflect a new project completion date of. December 31, 1995. Thus, although the loan has been repaid, County staff must continue to monitor home sales to ensure compliance with CDSG requirements until December 31, 1995. The administrative cost of this on -going monitoring must be borne by existing staff since no other administrative funds are available. O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 Action Agenda .Item # - V=-c SUBJECT: Duke Forest Mobile Home Park sewer force main DEPARTMENT: County Manager r PUBLIC HEARING: Yes _X —No ATTACHMENT(S): Report INFORMATION CONTACT: Paul Thames, County Engineer TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To respond to the petition of the owners of Duke Forest Mobile Park for Orange County to agree to take over ownership of a sewer force main so that NCDOT will allow the force main to be installed within the highway right -of -ways of US 70 and Old NC 10. BACKGROUND: Duke Forest Mobile Home Park. formerly Dixie Mobile Home Park, is located in the triangular piece of land between US 70 and Old NC 10. just west of the intersection of US 70 and NC 751 on the far eastern border of central Orange County. The park is served by an existing waste treatment system consisting of septic tanks and sand filter which discharge to a very low flow stream which eventually runs into the Eno River approximately 4000 feet west of the Durham County line. The NC Division of Environmental Management (DEM) has required the mobile home park to replace its existing sewage treatment system which is currently operating in violation of its permitting limits and discharging a very low quality effluent into its receiving stream. The park owners have selected a consulting engineering firm. Duane K. Stewart & Associates. Inc.. to design a new treatment system and to represent them in dealings with DEM and other governmental agencies. The engineers have determined, in consultation with DEM. that the most environmentally sound solution to the waste treatment problem at the mobile home park is to replace the existing treatment system with a sewage pumping station and force main. When the proposed system is installed, sewage from the park would be pumped to a nearby segment of the City of Durham's sewage collection network. There is a problem with this approach. however, in that the force 2 main must be installed within the NCDOT right-of-ways for US 70 and Old NC 10 or permanent utx ity e�sements and temporary construction easements must be acquired from property owners between Durham's system and the mobile home park. DOT does not allow privately owned sewer lines to be installed within public roadway right -of -ways, and the private property owners are apparently asking for large sums of money for the required easements. On behalf of the mobile home park owners, the consulting engineers have petitioned Orange County to accept ownership of the proposed force main so that NCDOT will allow the force main to be installed within the right -of -ways. RECOMMENDATION: The Manager recommends that the County decline to accept ownership or maintenance responsibility for the Proposed force main, at least until all of the following conditions have been met: 1) NCDOT absolutely and finally refuses to allow the line to be installed within the right -of -ways with County ownership. 2) The mobile home park owners prove that they cannot purchase sewer easements from the owners of properties which would be impacted by the necessary easements at any price. 3) DEM indicates that they will not allow any other waste treatment option other than pumping waste to the Durham system. 4) The BOCC makes a determination that the continued operation of Duke Forrest Mobile Home Park contributes to the public health. safety or welfare. 3 MEMORANDUM TO: County Commissioners John Link, County Manager Geoff Gledhill, County Attorney FROM: Paul Thames. County Engineer DATE: October 28, 1991 SUBJECT: Request for County involvement in Duke Forest Mobile Home Park force main project As you will recall, representatives from Duane K. Stewart & Associates. Inc., engineers for the owners of the above referenced property, appeared before the BOCC at,the regular Board meeting in Hillsborough on October 7, 1991. The engineers requested that the County agree to take over ownership of a sewer force main which they propose to install between Duke Forest Mobile Home Park, which lies between Hwy 70 and Old NC 10 approximately 1000 feet west of the intersection of US 70 and NC 751. and end of the City of Durham's existing sewer system. which lies approximately two hundred feet east of the intersection of US 70 and NC 751. The force main will cross under Old NC 10 in front of the mobile home park. run east within the southern right - of -way of Old NC 10 and US 70, cross under NC 751 and tie into Durham's system in the south side of the US 70 right -of way. NCDOT does not allow private ownership of utility lines within the roadway right -of -ways, at least in the Highway Division that includes Orange County. All utility lines must be owned by a public utility, such as Duke Power, or by a unit of local government, such as Orange County. The City of Durham has already refused to accept ownership or maintenance responsibility for the proposed force main. The background on the mobile home park is similar to any number of mobile home parks within Orange County and within the state. The existing treatment system consists of septic tanks, sand filters and a discharge to a zero flow receiving stream. The system is currently operating in violation of its permitted limitations and the park owners are under formal order by the NC Division of Environmental Management (DEM) to rectify the situation. The current plan is to provide a pumping station at the park to pump waste to the City of Durham's collection system. 4 Most of the existing discharging sand filters in the state, including the one at this.mobile home park were not permitted by DEM. which "inherited" jurisdiction over these types of systems. In years past, however, DEM has almost automatically renewed the permits for community sand filter systems and other waste treatment systems discharging into zero flow streams at the five year permit renewal interval. When possible, DEM's current policy is to eliminate community discharging sand filter treatment systems entirely. These systems are being eliminated during the permit renewal procedure or during the enforcement process dealing with flagrant and long - standing violations of permitted effluent discharge standards. DEM is also trying to eliminate discharges to zero flow receiving streams wherever possible. A zero flow stream is defined by DEM as a water course which has zero flow for a minimum of seven consecutive days at least once every ten years. Most water courses in Orange County, including intermittent streams, drainage ditches and many major streams would be considered to be zero flow streams. Apparently. site conditions at the Duke Forest Mobile Home Park rule out any on -site waste treatment system with on -site disposal of effluent. Assuming that the park is to remain open, the two remaining waste treatment alternatives are to install a greatly improved on -site waste treatment system, perhaps a package treatment plant, which would discharge at the current point of discharge or to provide no on -site waste treatment and pump wastes to the existing Durham collection and treatment system. With the City of Durham's collection system located within one - quarter mile of the mobile home park, the most environmentally sound method of waste disposal or treatment and the method preferred by DEM is pumping the park waste to the Durham system. The problem with pumping park sewage to the Durham system is that it requires the owner of the mobile home park to accomplish one of two difficult and potentially impossible tasks. He must either: a) obtain permanent utility easements and temporary construction easements from all the private property owners along the force main route or b) convince some third party, such as Orange County, to assume ownership or maintenance responsibility for the force main so that DOT will allow the line to be installed within the highway right- of-way. Difficulties in obtaining the required easements from the private property owners arise when those owners demand exorbitant sums of money in payment for their easements or when they refuse to sell easements at all. The mobile home park owner, who is a private citizen, does not have the power of eminent domain and cannot compel other property owners to sell their easements at a reasonable price. There are also difficulties in convincing a local V, government to take responsibility for the sewer line. First, a local government must be convinced that the public welfare is served by its participation in the process to provide the sewer service. Second, the local government must be very careful about setting precedents that could cause it to be deluged by requests that it become the owner of private sewer lines for one reason or another. When there may be other alternatives to local government involvement, even though these alternatives may involve significant expense on the part of the owner, a local government may choose not to become involved. In the situation involving the Duke Forest Mobile Home Park, the City of Durham has agreed to receive the waste flow but has refused to accept ownership or responsibility for the line. Orange County has, in the past, been a participant in solving sewer disposal problems within the County. The County's actions in two such situations resulted in the construction of the Efland sewer system and the force main between Carden's Mobile Home Park and Stoney Creek in the area along US 70 between Hillsborough and Durham. Obviously, County's involvement in the Efland sewer system project came about in response to a. set of circumstances which involved a far greater threat to the public welfare than is the case at Duke Forest Mobile Home Park. The situation at Carden's Mobile Home Park situation was very similar to that of Duke Forest Mobile Home Park. Carden's had a discharging septic tank /sand filter system that discharged into a highway drainage ditch which DEM had defined as a zero flow stream. In the Carden's situation, untreated waste water flowed from the mobile home park, under the highway, across a neighbor's property and pooled behind the neighbor's home. DEM was ready to issue a permit for the construction and use of a package treatment plant to replace the sand filter system but was going to allow the point of discharge to remain in the highway ditch. The affected neighbor would have gotten cleaner sewage flowing through his yard and pooling behind his home, but he would -still have a sewer discharge on his property. The County, by agreeing to accept formal maintenance responsibility for the force main was able to convince the park owner and DEM to divert the discharge to a stream 1400 feet east of the existing discharge. It is interesting to note that the new receiving stream was also classified as a zero flow stream. To protect itself from potential future maintenance expense for the force main. the County also required that the owner of Carden's enter into an agreement with the County whereby the owner was to be held responsible for all maintenance and repairs to the force main. If the County had to expend any funds on the force main. those funds could be recovered from the owner by means of a lien attached to the mobile home park property. 6 At present, there are many private homeowners, businesses. subdivisions, etc., in the County who are having problems -with individual on -site waste treatment systems. Many of these problem areas are relatively close to a municipal sewage collection system. The main obstacles preventing these individuals or groups from attaching to a sewer collection system are those cited above in regard to Duke Forest Mobile Home Park. If the County agrees to become involved in the ownership of the private force main for the Duke Forest Mobile Home Park, a precedent may be set that will be difficult to overcome in the future. It is possible and perhaps even likely that many of the citizens who could install individual force mains with the County's assistance in convincing DOT to allow the installation of lines in DOT right -of -ways would request that the County agree to accept ownership of other private force mains. In the long term. County ownership of many force mains could become very difficult and expensive to administer. In view of the long term impact on Orange County which could result from the County's participation in the Duke Forest Mobile Home Park project, I cannot advise the County to agree to accept ownership of the proposed force main. Although the ownership of the force main is relatively low risk, the proposed manner of waste treatment is the most desirable from an environmental standpoint and the mobile home park helps provide affordable housing. I recommend that the County deny the petition to accept ownership of the force main at least until all other options are exhausted.. The park owner may be able to negotiate an arrangement with the property owners who control the necessary easements. DEM may be able to reach some sort of agreement with DOT that does not involve Orange County. If the County wants to keep the park open and does not want the park discharging at the same discharge point, it can rethink its involvement in force main ownership when other alternatives have failed. If I can answer any additional questions, please advise. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No D ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1991 SUBJECT: Public Hearing on School Capital Needs DEPARTMENT County Manager ATTACHMENTS) None PUBLIC HEARING YES NO X INFORMATION CONTACT County Manager, ext 2300 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To consider setting a public hearing for December 11, 1991, on the matter of school capital needs and the recommendations to be presented to the Orange County Board of Commissioners by the school Capital Needs Advisory Committee on December 2, 1991. BACKGROUND: In June 1991, the Board appointed a 20 member School Capital Needs Advisory Committee to review the funding needs for school facilities and equipment that had been identified by the two school systems. The committee was asked to report back to the County Commissioners in December 1991 on its recommendations about school capital priorities and the timing, sizing, and elements of possible future bond issue(s). The committee is scheduled _to complete its work within the next several weeks, and plans to present its report to the Board at the December 2 meeting. The Board has indicated its interest in getting input from the public on school capital priorities following submission of the committee's report, but prior to the Board approving a potential bond order. The bond order would need to be approved by the January 21, 1992 meeting if the Board desires to hold a referendum in conjunction with the scheduled primary elections on May 5, 1992. A December 11 public hearing could provide the Board of Commissioners with appropriate public comment and sufficient time to deliberate before a possible January 21 bond decision. RECOMMENDATION(S): The Manager recommends that the Board set a public hearing on the matter of school capital needs priorities and funding for December 11, 1991, at 7 :30pm, in Superior Courtroom, 106 E. Margaret Lane, Hillsborough. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA Meeting Date: NO' SUBJECT: MINUTES DEPARTMENT: COUNTY COMMISSIONERS ATTACHMENT(S): UNDER SEPARATE COVER Action Agenda Item No._ ITEM ABSTRACT JEMBER 19, 1991 PUBLIC HEARING YES: NO: X INFORMATION CONTACT: BEVERLY BLYTHE TELEPHONE NUMBER - Hillsborough - 732 -6181 Chapel Hill - 968 -5401 Durham - 688 -7331 Mebane - 227 -2031 PURPOSE: To correct - and /or approve the minutes as submitted for consideration: November 4, 1991 - Regular Meeting BACKGROUND: In accordance with 153A -42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. RECOMMENDATION(S): As the Board decides. Cul.t:N1,' N. BERN►101. /. }il•.RN1AN ORNFYS AT I_A\\ 1111 1 -. \��' lilill_I)IN(i 129 1:A ST Tin -ON S TRI -E 1'� )S f ( )I FIC . DRAWER 152L) ►Ill.i.SIi0)R0l G11, NC 27,278 rla -: 010-732-2190 ')19 -`)a 2 -8W0 L)19 -732 -7997 .I I'l l: ;,M1. '1111'. ('GNIT'k I;ia, 11 -ASI FRANKLIN SI ITF1 H \1'1-.1- HILL. ti( :7514 1 AN 11.1 .i l U.y�N.' 151 ti1F�:N A. IiF.RNHOLZ 1, BERNHOU (;!,C )F)'KFY I:. GLEDHILL. I ), ,I 6L.AS HAROIA\ I- 6 1�l(- HULAS HERMAN KINI h STF:FFAN UiHN !') 1IffIIN November 18, 1991 Noses Carey, Jr., Chairman Alice Gordon Stephen Halkiotis Verla Insko Don Willhoit Orange County Board of Commissioners post Office Box 8181 Hillsborough, North Carolina 27278 RE: Orange County FAS Dear Board Members: Enclosed is a draft of the Orange County Response to the public Staff's Motion for Reconsideration of the recent Utility Commission decision denying polling for Orange County EAS. I will be available to discuss this document during the Board's November 19, 1991 meeting. I recommend that the Board authorize the filing of the Orange County Response in substantially the form enclosed and as it may be revised by the County Attorney. I further recommend that the Board authorize the Chair to verify the Response in its final form. very truly yours, C. Geoffrey E ledhill GEG /lsg Enclosure xc: John N. Link, Jr. t� Iy Fr ra DOCKET NO. P -55, SUB 953 DOCKET NO. P--55, SUB 952 BEFORE THE NORTH CAROLINA UTILITIES COMMISSION DOCKET NO. P -55, SUB 953 In the Matter of ) ORANGE COUNTY Southern Bell Telephone and Telegraph ) RESPONSE TO THE Company -- Orange County Extended Area ) MOTION FOR Service ) RECONSIDERATION FILED BY THE DOCKET NO. P -55, SUB 952 ) PUBLIC STAFF - NORTH CAROLINA In the Matter of ) UTILITIES COMMISSION Triangle J Regional Calling Plans ) Orange County, by and through its attorney, submits this Response to the Public Staff's October 28, 1991 Motion for Reconsideration of the September 27, 1991 Order of the North Carolina Utilities Commission. This Response is submitted pursuant to the Commission's Order of October 31, 1991 granting all parties until. November 27, 1991 in which to file their responses to the Motion for Reconsideration. Orange County contends that the Commission erred in denying the request of the Public Staff for an order authorizing EAS polling of the subscribers in the Hillsborough exchange and of the subscribers in the Orange County portion of the Mebane Home exchange. For the following reasons, Orange County urges the Commission to reconsider its September 27, 1991 Order and supports the Motion for Reconsideration filed herein by the Public Staff: 1. Each and every reason set forth by the Public Staff in its Motion for Reconsideration. 1 2. Each and every reason set forth by the Office of the Attorney General in its Motion Joining the Public Staff's Motion for Reconsideration. The Attorney General's Motion was filed herein on October 30, 1991. 3. For the reason that the Commission failed to follow its own procedures regarding requests for EAS, which are codified as Rule R9. -7 of the Rules and Regulations of the North Carolina Utilities Commission. (a). Specifically, the-Commission erred in its application of Sub -- section (c)(1) of Rule R9 -7 in that broad -based support was shown to the Public Staff and to the Commission for the Hillsborough exchange, the Chapel Hill exchange, and that portion of the Mebane Home exchange included in the proposal offered by the Public Staff; that is, the Orange County portion of the Mebane Home exchange. By terminating the process short of polling -- apparently on the grounds that broad based support was not shown by persons in the entire Mebane Home exchange- -the Commission abused the discretion vested upon it by its Rule R9- 7(c)(1). This is especially so because the notion of "splitting" an exchange according to a community of interest is logical, in the public interest, and consistent with prior decisions of the Commission. See Argument 2.c. of the Motion for Reconsideration of the Public Staff filed in this Docket. As pointed out by the Public Staff on page four of its Motion for Reconsideration, the idea of splitting the Mebane Home exchange did not originate with this EAS Proposal or with the Public Staff. Rather, it was the Commission that ordered, on April 7, 19881 that only the Orange County portion of the Mebane Home exchange be included in the study of costs and rates associated with EAS in the Triangle J region. An approach to this issue of splitting more reasonable than denying polling altogether would be to conduct a poll of all the subscribers of Mebane Home and to tally them in the following categories: 1) those residing in Alamance County; 2) those residing in Orange County; and 3) both categories together. The results of these -polls -would dictate the following possibilities: 1) all of Mebane Home would be included in the Orange County EAS; 2) only the Orange County portion of Mebane Home would be included in the Orange County EAS; 3) all of Mebane Home would be excluded from the Orange County EAS. (b) . The Commission also incorrectly applied Rule R9 -7 by citing disruption of the Triangle J Regional Calling Plan (TJRCP) as its main reason for denying this EAS request. The Commission, in adopting Rule R9 -7, concluded that its adoption was warranted "to ensure that a significant degree of flexibility will be available ... in fully addressing the public interest and need characteristics of each EAS request. For example, this degree of flexibility must be sufficient to address modified optional EAS plans, large exchange /small exchange interactions, and public interest questions such as calling to county seats." North Carolina Utilities Commission Order Establishing and Adopting General Rules, Practices and Procedures Applicable to Requests For Extended Area Service. NCUC Docket No. P -100, Sub 89, 10/28/87 3 (Emphasis added.) It is entirely consistent with Rule R9 -7 (and its history as recited in the order adopting --it demonstrates this consistency) for the Commission to establish the Orange County EAS plan proposed if polling supports it as provided in the Rule. (c) . The Commission also incorrectly applied Rule R9 -7 to Mebane Home's claim of "severe financial distress." Rule R9 -7 specifically contemplates that a claim of "severe financial distress" made by a local exchange company shall be relevant only in the consideration of whether or not lost toll revenues should be included in the cost study of providing EAS services. A claim of "severe financial distress" cannot impact on whether or not the subscribers of an exchange (or a portion of an exchange) are polled. The Commission's order recites that it found insufficient evidence in the record to either support or reject Mebane Home's financial distress claim and purportedly rested its decision on the Triangle J Calling Plan issue. The Commission, nevertheless, improperly included the financial distress claim in analyzing whether or not to order polling and thereby revealed its bias in favor of the stand -alone position of Mebane Home against polling in this docket. 4. The inhabitants of Orange County have been discriminated against by the decision of the Commission in denying this EAS request. Similarly situated inhabitants of other counties, including those residing in Wake and Durham counties (which form part of the TJRCP) , enjoy full (or practically full) EAS privileges within their respective counties. 5. The inhabitants of the Orange County portion of the territory of Mebane Home have been unreasonably and unjustly discriminated against by the decision of the Commission in denying this EAS request and by Mebane Home's refusal to seek, or at least not contest, toll free calling by Mebane Home subscribers residing in Orange County to the rest of Orange County. This discrimination is illustrated by the fact that Mebane -Home subscribers living in Alamance County, presumably with a "community of interest" to their county seat and generally to their west, enjoy EAS to these points of interest (e.g., Graham, Saxapahaw, Burlington, and Anderson) whereas Mebane Home subscribers living in Orange County with a demonstrated "community of interest" to their county seat and generally to their south and east are denied EAS access to these points of interest (e.g., Hillsborough and Chapel Hill). The Orange County subscribers of Mebane Home support, in effect, the EAS privileges that their Alamance neighbors enjoy. This discrimination is contrary to the public interest, violates the spirit, intent, focus, and language of Rule R9 -7 and is unlawful under the Constitution and statutes of North Carolina. 6. Orange County is a major subscriber of the local exchange companies that are parties to this docket. Orange County incurs significant costs for toll calling within the County in its efforts to conduct the business of the inhabitants of the County, which cost is, as it must be, passed on to the residents of the County in the form of property and sales taxes (Orange County's revenue sources). By denying this EAS request, Orange County residents 67 have been discriminated against when compared to the residents of other similarly situated counties. For the foregoing reasons, Orange County supports the Motion for Reconsideration filed by the Public Staff in this matter and requests the Commission to vacate its Order of September 27, 1991, and to issue, instead, an Order authorizing EAS polls for the Hillsborough and Mebane Home subscribers to be followed by a no- protest notice to the Chapel Hill subscribers as originally proposed by the Public Staff. Respectfully submitted this day of November, 1991. COLEMAN, BERNHOLZ, BERNHOLZ, GLEDHILL, HARGRAVE & HERMAN Geoffrey E. Gledhill N.C. State Bar #6633 Attorney for the Petitioner 129 E. Tryon Street PO Drawer 1529 Hillsborough, NC 27278 ( 919 ) 732 -2196 N. VERIFICATION Moses Carey, Jr., being duly sworn, deposes and says: That he is the Chairman of the Board of Commissioners for Orange County; that he is acquainted with the facts set out in this pleading; that he has read the foregoing petition and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters alleged on information and belief, and as to those, he believes them to.be true. Sworn and subscribed before me this ._ day of November, 1991. NOTARY PUBLIC Icy Commission expires: 7 Moses Carey, Jr. CERTIFICATE OF SERVICE I, Geoffrey E. Gledhill, Attorney for Respondent, do hereby certify that I served the following Petition of Orange County to Intervene to each of the parties of record in this proceeding or their attorneys by delivering a copy of same in the mail, postage prepaid, properly addressed to each. This the day of November, 1991. COLEMAN, BERNHOLZ, EERNHOLZ, GLEDHILL, HARGRAVE & HERK N Geoffrey E. Gledhill N.C. State Bar #6633 Attorney for the Petitioner 129 E. Tryon Street PO Drawer 1529 Hillsborough, NC 27278 (919) 732 -2196 0 LINDY PENDERGRASS Sheriff of Orange County To: Moses Carey, Chairman Stephen Halkiotis, Vice Chair Verla Insko, Commissioner Don Willhoit, Commissioner Alice Gordon, Commissioner John link, County Manager From: Sheriff Lindy Pendergrass - Date: November 19, 1991 Hillsborough, North Carolina, 27278 Office Phone: Hillsborough 732 -2431 Chapel Hill 942 -6300 Residence Phone: 929 -5535 Re: Request for increased law enforcement services from the Citizens of Perry Hills and surrounding area. on November 7, 1991 we met in the. Efland -- Cheeks Community Building with a group of citizens from the Perry Hills Community area. A total of 57. :persons attended this meeting. The meeting was called by these citizens to discuss their concerns about open drug. ..dealing and- .vio:l.ence in the community and.surrounding,:a.rea. Synopsis: The discussion centered on what the sher.if.V s department was going to do about the drug and crime :.problem in their area. Citizens asked why we had riot . arrested'•.m ore persons and why those arrested were right.back on the.street. We explained that in the::past..four years we had arrested 155 people in this area for possession and /or -:sale of drugs, and we were continually working on the problem.. We explained to everyone present with their support, we could make more arrests and move the dealers out of the area. We asked each one to call crime - stoppers and get an identification number so when anyone called with information they would remain anonymous. The citizens asked for increased patrolling and higher visibility from the sheriff's department. At the conclusion of the meeting I told the residents if they wished to walk the area to show the criminal element how they felt, we would march with them. As a result of this meeting two marches were conducted with citizens and law enforcement participating. Page 2 We were requested to give the area more intensive patrol, walking beats and vehicle checks. I agreed to provide this service contingent on available manpower, exsisting workload and budget restraints regarding overtime funds. Additional street lighting was :aa`so proposed by the group as a deterrent to the drug activity .1t was suggested that a petition be circulated in the,:`o.ommunity requesting increased street lighting. It was agreed that-- -we would present the petition to the county commi_ss;ioners._. -It was explained that it may be possible to gea.::::t:h'e _1ightin- T -"ith the support of the c.ommissione`rs. ; I explained to evet*bne `t °hat:..a1 =1: the` bo'ard:::mgm: Ors as well as the manager was cd'neerned` and - .mould -do Ohat'' =t�u�Y could to support their efforts;. We ask the board's supg ' or increased . lighting, and the possibi 1;i'ty -of . -m ie .,:av,Ott ime funding, if needed, to maintain our increased pats.... ing in the Perry Hills area. I TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they prefent safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. 2. /7 ♦/ y e j n " r 3. 4. CJVL�( X)00 5. 7. 8. 9. 13. 14. 15. 16. , a� 18.�.c�__)��� 19. 20. 21. 23. u o 24. 2s. Of-,, t Q.I_GC....1- r TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they pre.9ent safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. 1. X.. 3� 42 5. ?� , 6. 7. �n 8. 9. 1--�-` 11. .�j 12. ter! _ 13. `� LI 14. Q Y � Qlrb� �� lK171 16. ` 17. A Q rr- 18. 2 IA L G1l G (( h 19. F(d l (A 0--i� 20. — 21. vv 22. J 23. %� l 24. 25. TO: Membeis of Orange County Commissioners We the citizen of the Efland Cheeks Township and. Perry Subdivision request special street lights_ for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they pregent safety hazards within themsofves. With the ongoing drug war within our community we feel these Iights will help reduce crimes_ and make our community a safer place to live. 1. 2. n�5� 3. , 4.� ---� 5. b.cQ -� 7. 9. 10. cJL (Al 12. 13.- � r 19. 20. 21. 22. 23. 24 25. r ,i V f K7 �3 . TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they prefient safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. av V 3D 0-T DZ.F�P/ 20. 7YOA. CLjc:� 21. JA c, —, 22. 23.�.�. 7- 24. a 25. NOV— 1 S -9 1 MON 1 05 P4L_ 4MF "Ca CG _ ATTORNEY RICAdrtl L. hlorIOCUtt Assl,tant County msnagor /op;rdtlon: ALANIANCE COUNTY Dcpartmcnt of Administration COUNTY OFFICE: BUILDING 124 West Elm Strcct Graham, north Carolina 27253 Cori MENTS TO THE ENVIRONMENTAL MANAGEMENT COMMISSION AT PUBLIC HEARING REGARDING WATERSHED RECLASSIFICATIONS Hearing date: August 15, 1991 Location: Raleigh, NC Tolophon• 228.1912 Am* Cod; 919 Thank you for the opportunity to discuss the proposed reclassifications of watersheds in Alamance County. Alamance County has been a leader in adopting watershed protection regulations as recommended by the State, Our ordinance has been on the books since 1987. The proposed reclassifications for the watersheds in Alamance County could severely limit growth in some areas of our County. The Alamance County Board of Commissioners have authorized S. C. Kitchen, County Attorney and myself to present the Board's concerns about the proposed regulations. I will present the County's position on each proposed watershed classification, and Mr. Kitchen will d,sciiss some of our concerns on the newly proposed regulations. Taking each watershed separately, Alamance County proposes the following: -1.- Stone Creek Watershed - :.State== Proposes WS II -'Alamance - County Proposes WS III Comment: There are currently almost 28 acres per dwelling unit in the watershed, The Alamance County Board of Commissioners submits that outside the water quality critical area the minimum lot size Should be one unit per acre as allowed in WS 112. The soil Conditions of this watershed will naturally limit growth. We would submit that if soils on a one -acre lot wi11 allow a home to be built with septic tank, then a one -acre lot should be allowed. ��- 1 $erg �..,._ri�'W+ 1 2 : e� ALHMANCE cG� . �TTC9�h•�Eti' Watershed Reclassifications papa TWO 2. Ouaker Lake State Proposes WS 11 Alamance County Proposes WS III P_0G Comment: in Alamance County's jurisdiction of this watershed there are over 26 acres per dwelling unit. Alamance County would again submit that one acre lots outside the critical area should be adequate in this watershed for the same reasons as in the Stoney Creek Watershed. 3. BjA Alamance Creek Lake Macintosh State.Proposes WS IV Alamance County Proposes WS III Comment; Only a small portion of this watershed is in Alamance County, all of which is Critical area. Alamance County's watershed ordinance already provides for an 80,000 square- -foot minimum lot size for residential lots. Current residential development in this critical area is 18+ acres per dwelling. unit, Lake Macintosh, when completed, will be the primary water supply for several cities whose total population approaches 50,000. 4. Haw Creek Pro osed Lake State Proposes WS II Alamance County Proposes WS IV Comment: This reservoir has been in the planning stages since 19696­_--To our knowledge, no real progress is being made to actually build the reservoir. The upper reaches of the watershed take in Interstate -40/85 and southern Mebane's growth area. A WS 11 would severely limit the planned growth for this area, -4 _ 5.4 Cane Creak, (OWASA) State Proposes WS 11 Alamance County Proposes WS III Comment: Alamance County submits that one acre lots are adequate to protect the water supplies in this. area of Alamance County, Only a small area of the watershed is in Alamance County. The existing development is approximately 26 acres per dwelling unit, NOSY,— 1 g —� 1 h10N 1 2 _ Eav ALAMF4NCE C0 _ AT7DRNEY P _ 0? Watershed Reclassifications Page Three 6. 'ROckv River State Proposes WS III Alamance County Proposes WS III Comment: The State and Alamance County are in agreement on the classification of this Watershed. 7. Haw River B num State Proposes WS IV Alamance County Proposes WS IV Comment; The State and Alamance County are in agreement on the classification of this watershed. Alamance County urges your consideration of the above requests in the reclassification of these watersheds. Respectfully submitted: Richard L. Honeycutt Assistant County Manager /Operacions NOV 18 '91 13:49 CHATHAM CENTRAL EMERGENCY OPS COUNTY OF CHATHAM PLANNING DEPARTMENT MV 1, OFFICE box Sd 11VITS110110, N. Q 27.112 ORGANIZE0 1770 Mr. Steve Zoufaly Division of Environmental P.O. Box 29535 Raleigh, NC 27626-0535 Dear Mr. Zoufaly: 707 SQUARE W.ES October 28, 1991 Management . On behalf of Chatham County I appreciate the opportunity to comment on the water supply watershed regulations and the proposed stream classifications. I appreciate the efforts taken to approach this issue in a comprehensive manner. Below are our comments: P.2 PHONE; 919454241204 1. Existin& Development: Interpret existing development to be that prior to the date assigned in the graduated effective date schedule. For counties this date is January 1, 1994. 2. Existing Develo ment: Do not require regulations to apply o the maximum extent practicable" to lots shown on plats legally recorded in the Office of the Register of Deeds prior to the effective date of the regulations. .3. Landfills: Distinguish among various types of landfills such as debris, demolition, sanitary. Allow debris landfill (stumps, soil, and rooks) within critical areas and protected areas. Landfills: Do not.allow landfills other than debris 1a Mills within 1 mile of any river. 5. Classification of Jordan Lake: The County requests a uniform o ass oa on a water supply designation for Jordan Lake initially and requests that any changes be reviewed later dependent upon inter -local governmental agreements of the governments using and. regulating the water supply. NOY 1E '91 19:50 CHATHAM CENTRAL EMERGENCY OFS Page 2 0otoher 28, 1991 Mr. Steve Zoufaly l� 8. lioation of Rules Affectin Adjacent States: Require t e rt: es to apply to 3wriadiations In North Carolina affecting adjacent states, water supply watersheds if said adjacent states reciprocate. If you have any questions concerning our comments give me a call at 942 - 8204. Sincerely, Keith Megginson Planning Director jtk cc: Ben shiver, County Manager Ben Regan, N.C. Association of County Commissioners Requested Classifications from February 1993 Jordan Lake: WS -III Haw Fiver R /R:TnS -Ill No change in position since that time. F.3 �rirrrrrrrrrrrrru■ �wwarrrrrrrrrws2■ .tarrrrrrrrrrwrwre■ �rrrarrrrrrrrrrro■ rrww ■rrrrrrrrrwn■ warwawrrrrrrwrai�■ ■rrrrrrwrrarrrrru■ ■arwrwwrrwrwwrrur ■awrarwrwwrrwrrry■ ■rrrrrrr�rrarrrnr■ ■rrrrrrrrrrrrri�r■ ■rwrrwwMU: ■rrrrrrrrrr�r orwwrwwrwwrrn wrwwawrrrrar■ ■rrurrrrrrrr ■rrwrwwrrwrrr; wrrrrwwrwwrrr.• ■urrwraurau;.; wuwrwwr.wwrr:•� ■rMurrrwrof . I ■wruruwy.;ro� wwwwwww�c�n ❖3 <: >:<••rurrrwrwr ?rrrrrrrrrew - rururrrrra >: >wawwrwwrwrw i:i <rrrrrrrrrw■ wawwrwwaww■ wrwrrwrrrw■ >: >vwarwrwwarr■ '_�iirrrrwrrrrrr■ rrrrrrrrrrrrrr■ yrrrrrrrrwrwrr rrrrrrrrrrrrrr - rrrrrrrrrrrr■ .s 7 ­ ORANGE COUNTY =ROGRAPHY AND NPDES DISCHARGERS Produced by the N.C. Water Resources Research Institute, 10/10/91. Data Sources; 1990 TIGER files produced by the Bureau of the Census; 1991 N.C. DEM list of NPDES dischargers. s.s ADDENDUM TO WATERSHED CROSS - COMPARISON CHART FINAL REQUESTED CLASSIFICATIONS BY ALL JURISDICTIONS CANE CREEK Orange County: WS -II Chapel Hill: WS -II Carrboro: WS -II Alamance County: WS -III (for Alamance portion only) BACK CREEK Orange County: WS -III Alamance County: WS -III Mebane City: WS -III Graham City: WS -II (Graham prefers WS -II but will support WS -III) HAW CREEK Orange County: WS -II Alamance County: WS -IV Mebane City: WS -IV Note: Orange - Alamance Water Systems is reportedly considering asking the State to drop this watershed as a future water supply. SOUTH HYED CREEK Orange County: WS -III Person County: WS -IV Caswell County: No request HAW RIVER (R /R) Orange County: WS -IV Alamance County: WS -IV Chatham County: WS -III Pittsboro town: WS -III JORDAN LAKE (R /R Orange County: Chapel Hill town: Chatham County: Wake County: Pittsboro town: Apex town: Cary town: WS-1v WS-IV WS -III WS-IV WS -III (WS -IV in Town limits) WS-IV WS-IV UNIVERSITY LAKE Orange County: WS -II (CW) Chapel Hill town: WS -II (CV/) Carrboro town: WS -II (CW) I ♦ + ♦ j H y ` � 9 I w r • r w w w N I � � ■i � � 7 a .i y O .� s o __ s 1V 1 COUNTY of ORANGE CENTRAL LAND RECORDS OFFICE Roscoe E. Reeve Patricia E. Smith Manager & GIS Director Mapping Supervisor GIS & E911 November 19, 1991 Orange County Commissioners I. From GIS to E911 - Presentation & Demonstration. A. What is GIS, and what will be its role in E911? 1. What is GIS? 2. What is E911? 3. Why integrate the two capabilities- The Baby In The Pond. 4. Has this been done before? 5. What else needs to be integrated with E911 a. Computer Aided Dispatch (CAD). b. Division of Criminal Information (DCI) -- SBI B. How do basic GIS functions lead to its support of E911? 1. GIS coverages (maps) and the "overlay" - demonstration 2. GIS Information -- demonstration 3. GIS analysis - demonstration 4. CAD - overheads II. How will we tie it all together? A. Choosing a CAD and computer hardware. B. Using our GIS capabilities. C. The need for a systems integrator. 1. Hardware, software, and network. 2. Expertise & Time. 3. System Assurance. D. Steps to system implementation - Commissioner Review & Approval. 208 South Cameron Street • P.O. Box 8181 0 Hillsborough, North Carolina 27278 Telephones: 919 732 -8181 • 919 967 -9251 • 919 688 -7331 • 919 227 -2031 • FAX 919 644 -3015 a xl N PH y z d CL � s :y a Ln m �I 7 yLyt,� Li CU got a1 CQ CZ W a� e�6 a. xl 1 ■11 ■p1p ■�� X11 ON Mb 1 11■ IIIIII��111 �; � t■ .�NIAllly IN d N aaaa¢¢¢¢¢¢ !' CMm1114LnCO(7)Nm1.0m = mrr,mcncnm�rccc =1111 Mmell I -' t -0 m m m m o 1 � 1 Q UUCxf�f/�CAi�/J� O r6i ►+ F d N i+ UJ 07 U U C7 O O ++ U 01 d +� :�wa�� 1 ■11 ■p1p ■�� X11 ON Mb 1 11■ IIIIII��111 �; � t■ .�NIAllly IN d N aaaa¢¢¢¢¢¢ !' CMm1114LnCO(7)Nm1.0m = mrr,mcncnm�rccc =1111 Mmell I -' t -0 m m m m o 1 � 1 Q UUCxf�f/�CAi�/J� O UVJ m001 ►+ F d N i+ UJ 07 U U C7 O O ++ U y +� :�wa�� IL - d o4. cm C44 C44 I - P-4 C14 cm C*4 -;m C-'.. f . O T m 1 ■11 ■p1p ■�� X11 ON Mb 1 11■ IIIIII��111 �; � t■ .�NIAllly IN d N aaaa¢¢¢¢¢¢ !' CMm1114LnCO(7)Nm1.0m = mrr,mcncnm�rccc =1111 Mmell I -' t -0 m m m m o 1 � 1 Q UUCxf�f/�CAi�/J� � y +� a N a CD P; m s, Iz Its N m 0 a x Ln CJ z m 0 V S, 1 ■11 ■p1p ■�� X11 ON Mb 1 11■ IIIIII��111 �; � t■ .�NIAllly IN d N aaaa¢¢¢¢¢¢ !' CMm1114LnCO(7)Nm1.0m = mrr,mcncnm�rccc =1111 Mmell I 226 sl ■ A ,1 •� L6 m tmn z min CD m as to �+ w IX) V d A Q 4 Q¢ Q Q d d Q d A S CO m C? � (V N H M Ctrl m v F F CA 9 Ix a x al E t� �nmv+rnln.nmm+ -INm •-+ ma'a�a'a�a�a'a�c��a�a�c�c�•• FI "� %DiYliiYiiili =�F l%I W VV1V]VJClJVJCl�VJCAfAVJU]WW� `ml S Ci G :3 V � � m y 51 U Lt. UI ay CO V -:I 1 =21 m ly co N C1 'G v �-r m V .. N E fm 0 w �Id ■ R. A 0 O GC �7 N •A F x m H co.i 1 m f it _ . . M1'�1 /�IIk.r1f� i is : • J - =�. 1 G w Y C.7 G.7 I Cf� TLa. V LW a � � m _ JS iE .� N •• m � � b co G h CD o' F m _. m m ° z o _ m � � 0 co o m a CC O c CD LIr y D c a[ d C CD a � E y IF xs w LU is -ca ILL in c E °m v=s -aii N 5 z w l v E - fe m � N {E cu I z N O cl 3 w �I W V �I w tz 6 W C3 r t� w LU 05 co N N rb C i� 41 C) 0 m S. ID 10 E z w m r. ■ ■Ilt, } =,Ir1} PIN PUBLIC INFORMATION NETWORK, inc. Potential DATA SOURCES ArtsCenter, The 4H clubs American Cancer Society Animal Protection Society Boy Scouts of America Chapel Hill Chamber of Commerce Chapel Hill Downtown Commission Chapel Hill Engineering Dept. Chapel Hill Herald Chapel Hill Newspaper Chapel Hill Parks and Recreation Dept Chapel Hill Personnel Dept. Chapel Hill Planning Department Chapel Hill Public Library Chapel Hill Public Safety Chapel Hill Public Works Chapel Hill Recycling Chapel Hill Town Offices Town Council Chapel Hill Transit Chapel Hill - Carrboro PTA Chapel Hill- Carrboro Schools Chatham County Government Chatham County Schools Civic Organizations Exchange Clubs Masons Rotary Shriners Commission on Women Council on Aging Crime Watch Department of Motor Vehicles Department of Transportation Duke University Duke University Continuing Education Environmental Protection Agency Girl Scouts Independent, The Interfaith Council Junior League Multiple Listing Service NC Courts North Carolina Cooperative Extension Service North Carolina Botanical Garden North Carolina Dept. of Public Instruction North Carolina Extension Homemakers North Carolina Museum of Art North Carolina Museum of Science North Carolina School of Science and Math Orange Council on Ministry Orange Congregation on Missions Orange County Library Orange County Schools Orange County, NC Animal Officer Board of Elections Building Permits Commissioners Finance Department Land records Jail Manager Personnel Department Public Works Recreation Department Sheriff Orange Water and Sewer Authority Playmakers Public- Private Partnership Red Cross Spectator Magazine Town of Carrboro Town of Carrboro Parks and Recreation Dept. Town of Hillsborough Water and Sewer Town of Pittsboro Triangle J Council of Governments UNC Ackland Art Gallery UNC Athletic Department UNC Department of Parking UNC Educational Computing Service UNC Office of Information Technology UNC Students for Environmental Action UNC Theater Department United Way, The US Weather Bureau Volunteer Center of Orange County WCHL WUNC -FM WUNC -TV YMCA LINDY PENDERGRASS Sheriff of Orange County . To: Moses Carey, Chairman Stephen Halkiotis, Vice Chair Verla Insko, Commissioner Don Willhoit, Commissioner Alice Gordon, Commissioner John link, County Manager From: Sheriff Lindy Pendergrass i Date: November 19, 1991 Hillsborough, North Carolina, 27278 Office Phone: Hillsborough 732 -2431 Chapel Hill 942 -6300 Residence Phone: 929 -5535 Re: Request for increased law enforcement services from the.Citizens of Perry Hills and surrounding area. On November 7, 1991 we met in the Efland- Cheeks Community Building with a group of citizens from the Perry Hills Community area. A total of 57 persons attended this meeting. The meeting was called by these citizens to discuss their concerns about.open drug dealing and violence in the community and surrounding area. Synopsis: The discussion centered on what the sheriff's department was going to do about the drug and crime problem in their area. Citizens asked why we had not arrested more persons and why those arrested were right back on the street. We explained that in the past four . years we had arrested 155 people in this area for possession and /or.`..sale of drugs, and we were continually working on the probl..em.. We explained to everyone present with their support, we could make more arrests and move the dealers out of the area. We asked each one to call crime - stoppers and get an identification number so when anyone called with information they would remain anonymous. The citizens asked for increased patrolling and higher visibility from the sheriff's department. At the conclusion of the meeting I told the residents if they wished to walk the area to show the criminal element how they felt, we would march with them. As a result of this meeting two,marches were conducted with citizens and law enforcement participating. Page 2 We were requested to give the area more intensive patrol, walking beats and vehicle checks. I agreed to provide this service contingent on available manpower, exsisting workload and budget restraints regarding overtime funds. Additional street lighting was also proposed by the group as a deterrent to the drug activit.y::::It was suggested that a petition be circulated in the community requesting increased street lighting_ it was agreed.thiat.we would present the petition to the county commiss:i:onexs.:,,It was explained that it may be possible to get the lighting:with the support of the commissioners. X explained to eve ryone..that. all the.boar.d.'.memb.iers as well as the manager was concerned and woul.d'do what ::t hey could to support their efforts. We ask the board's support.oxi:.the '.r.equest:_ "for increased lighting, and the possibility of more...ov,ertime funding, if needed, to maintain our increased patrolling in the Perry Hills area. TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they pregent safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. 3� $. 6. 7. 8. ,iAe�J 9. f-J � Y ✓ IC44'rr— 10.� –� 11. 13. �0tic 14. � 1s. C�� Vs QY arq rl 16. 1 ;I a t n IT 0.rr 18. 19. �� I 1 U 20. -, -� _ 1 21. (/� � �J r v i 23. 24. ��/ TO: Membeis of Orange County Commissioners • We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they preVent safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. 1. f- <:� koW 2. En"kt>e- ns 4. 5. t7d 6 CL G,,.,��� ✓' y 7. 9. O 10. !r- 11. �• v 12.J 13. �- 15. 16. fx• C-� �G�L 17.`� 18. 19. 20. 21. 22. 23. 24 25. TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they present safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. lep,77� EYl vcl� 3. m e-QTil (tea �� a 4. 6. 7. No- 8. 9. 10. C Iv 12. 16. — "��`L" 17. r l 18. �.,nn nM 'AvA' r`,L n W-on 22. 24. TO: Members of Orange County Commissioners We the citizen of the Efland Cheeks Township and Perry Subdivision request special street lights for safety on Lancaster Road, and adjoining roads to the Perry Subdivision. Certain areas are so dark after day light hours; they prefent safety hazards within themselves. With the ongoing drug war within our community we feel these lights will help reduce crimes and make our community a safer place to live. 2. �'S 64�����j 4. v !� W 0 J C7 OA PIT 6. 7. 8. 9. J • r^ �\ \ . ���f. lo. 11.E c� 12. D. 14. C/ 15. t. 16. IT 21. i 23. 25. Of-,, a4 ORANGE COUNTY COMMISSIONERS P.O. Box 8181 HILLSBOROUGH, N.C. 27278 Moses Carey, Jr. Alice M. Gordon Stephen H. Halkiotis Verla I. Insko Don Willhoit The Honorable United States 1224 Longworth Washington, DC Dear David; December 2, 1991 David Price House of Representatives HOB 20510 COPY 732 -8181 968 -4501 688 -7331 227 -2031 644 -3004 (Fax) The attached Resolution To Show The Support Of The Orange County Board Of Commissioners For A Reprioritization Of The Federal Budget was adopted by unanimous vote at a regular public meeting November 19, 1991. This Resolution was suggested by a group of our citizens and approved by the five members of the orange County Board of Commissioners in..open session. It is the desire of the entire Board of Commissioners that our nationally elected officials be made aware of the concern for fiscal prudency endorsed by the citizens of Orange County, North Carolina. We appreciate your interest and support for this issue. a I- Sincerely yours, Moses Carey, Jr. Chairman IN ORANGE COUNTY 1 isr� A RESOLUTION TO SHOW THE SUPPORT OF THE ORANGE COUNTY BOARD OF COMMISSIONERS FOR A REPRIORITIZATION OF THE FEDERAL BUDGET WHEREAS, dramatic improvements in global relations have lessened the need for United States military expenditures to continue at present levels; and WHEREAS, the citizens of Orange County and the rest of the United States are in need of improvements in programs which provide education, housing, and medical care to the public; and WHEREAS, grants -in -aid to state and local governments have declined dramatically as evidenced by the 44 percent reduction in real dollars between fiscal 1980 and 1991; and WHEREAS, the United States is currently burdened by a crushing national debt which consumes over twenty -five percent of the federal tax dollar in interest payments alone; and WHEREAS, the elimination of the national debt and the provision of more human services should be the federal government's priorities; and WHEREAS, neither of the aforementioned goals can be achieved without the federal government reducing its military expenditures; and WHEREAS, the National Association of Counties adopted a resolution on July 16, 1991, supporting "reductions in defense spending to a level commensurate with improved global relations" and urging that "shifts in federal spending be allocated to deficit reduction and restoration of funding for critical domestic Priorities"; NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS that: 1. The federal government should reexamine its military expenditures toward the end of guaranteeing that all such expenditures are necessary to meet the threats now offered by other nations and that any unnecessary military spending be eliminated. 2. The federal government should assure that any savings derived from cuts in military spending be directed toward retiring the national debt and funding such domestic programs as education, environmental protection, infrastructure, housing, health care, social services, transportation, employment and job training, as well as assisting those industries, workers and communities most affected by military spending reductions. 3. Copies of this resolution be forwarded to the President of the United States and our congressmen. IN WITNESS THEREOF, this 19th day of November, 1991. Past -ltTM brand fax transmittal memo 7671 # of pages ► To - o e- er �r l p From co. co. Dept. Phone # Fax # Fax # 7 1 V, / J Moses Carey, Jr., C i Board of Commiss n rs A RESOLUTION TO SHOW THE SUPPORT OF THE ORANGE COUNTY BOARD OF COMMISSIONERS FOR A REPRIORITIZATION OF THE FEDERAL BUDGET WHEREAS, dramatic improvements in global relations have lessened the need for United States military expenditures to continue at present levels; and WHEREAS, the citizens of Orange County and the rest of the United States are in need of improvements in programs which provide education, housing, and medical care to the public; and WHEREAS, grants -in -aid to state and local governments have declined dramatically as evidenced by the 44 percent reduction in real dollars between fiscal 1980 and 1991; and WHEREAS, the United States is currently burdened by a crushing national debt which consumes over twenty -five percent of the federal tax dollar in interest payments alone; and WHEREAS, the elimination of the national debt and the provision of more human services should be the federal government's priorities; and WHEREAS, neither of the aforementioned goals can be achieved without the federal government reducing its military expenditures; and WHEREAS, the National Association of Counties adopted a resolution on July 16, 1991, supporting "reductions in defense spending to a level commensurate with improved global relations" and urging that "shifts in federal spending be allocated to "deficit reduction and restoration of funding for critical domestic priorities "; NOW, THEREFORE, BE IT RESOLVED BY THE ORANGE COUNTY BOARD OF COMMISSIONERS that: 1. The federal government should reexamine its military expenditures toward the end of guaranteeing that all such expenditures are necessary to meet the threats now offered by other nations and that any unnecessary military spending be eliminated. 2. The federal government should assure that any savings derived from cuts in military spending be directed toward retiring the national debt and funding such domestic programs as education, environmental protection, infrastructure, housing, health care, social services, transportation, employment and job training, as well as assisting those industries, workers and communities most affected by military spending reductions. 3. Copies of this resolution be forwarded to the President of the United States and our congressmen. IN WITNESS THEREOF, this 19th day of November, 1991. Moses Carey, Jr., Board of Commiss' n rs Mrage Qlmn PepmInwid of $vr'W �$erit%ees R O. BOX 8181, 300 W. TRYON STREET H_ ILLSBOROUGH, NORTH CAROLINA 27278 410 CALDWELL STREET CHAPEL HILL, NORTH CAROLINA 27516 DIRECTOR: Martha Pryor -Cook V TO: Beverly Blythe FROM: Martha Pryor -Cook DATE: 12/18/91 RE: OJT Contract TELEPHONE: HILLSBOROUGH OFFICE 968- 4501, 967 -9251 HILLSBOROUGH OFFICE 732- 9361, 732 -8181 CHAPEL HILL OFFICE 968 -2000 Please find attached your copy of the On- the -Job Training contract between the Department of Social Services and Joint Orange Chatham Community Action. The contract has been finalized and distributed to all parties. Thank you for your assistance in the development of this contract. Page 1 of 5 STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES PURCHASE CONTRACT ID # M68 -6170 This Contract is entered into between the Department and the Provider identified on Attachment A. This contract shall consist of form DSS -2497, Attachment A (DSS -1292) and Budget (DSS - 6844). The Department will purchase specific services from the Provider as set forth in the Contract in order to make optimal use of the facilities, staff and programs of the Provider. This Contract is sub- ject to the provisions of all applicable Federal regulations and State policies. Subject to its other provisions, the terms of this contract shall be in effect to and from the dates specified on Attachment A. SECTION I: RESPONSIBILITIES A. The Department will: 1. Determine client eligibility for service(s) in accordance with Federal and State regulations; and 2. Inform the Provider on Form DSS -1360 concerning the eligibility of each individual for the service, the period of time for which services are authorized, and any changes in the individual's eligibility status; and 3. Reimburse the Provider for service(s) purchased as described in Attachment A of this Contract for eligible clients; and 4. Keep the Provider informed of any alterations in and /or to the regulations governing the service program; and 5. Accept fiscal responsibility for deviations from the terms of this Contract as a result of acts of the Department or any of its officers or employees. DSS -2497 (Rev. 4 -87) Family Services oq �m Page 2 of 5 B. The Provider will: 1. Provide service(s) as specified in Attachment A of this Contract in accordance with applicable standards for the service(s); and 2. Furnish information to the Department as required to support the full cost of service(s) provided pursuant to this Contract; and 3. Comply with all State licensing standards, all applicable accrediting standards and any other standards or criteria established by the Division of Social Services to assure quality of services; and 4. Restrict the use or disclosure of information obtained in connection with the administration of North Carolina's pro- grams for the provision of services concerning applicants for and recipients of those services to purposes directly connected with the administration of the service program; and 5. Comply with the terms of Section 504 of the Rehabilitation Act of 1973 and all requirements imposed by or pursuant to the regulations of the Department of Health and Human Services issued pursuant to that Section, which prohibit discrimination against handicapped persons in employment and in the operation of programs and activities receiving Federal funds; and 6. Comply with Title VI and VII of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to the regulations of the Department of Health and Human Services issued pursuant to that Title; and 7. Accept fiscal responsibility for deviations from the terms of this Contract as a result of acts of the Provider or any of its officers, employees, agents or representatives. SECTION II: RESPONSIBILITY FOR LIABILITIES Each party hereto agrees to be responsible for its own liabilities and that of its officers, employees, agents, or representatives arising out of this Contract. SECTION III: RECORDS AND REPORTS A. The Provider agrees to maintain client records which date and document, in accordance with established policy, the service de- livered for the individual, a valid authorization for service, program records, documents and other evidence which reflect pro- gram operations. i Page 3 of 5 B.. The Provider agrees to furnish information to the Department, as requested, to support provision of service(s) pursuant to this contract and the full cost of the service; and submit changes, as needed or required, in this Contract, Attachment A or approved supporting information for review and approval by the Department. C. The Provider agrees to maintain books, records, documents and other evidence and accounting procedures which reflect all direct and indirect cost expended under this Contract. A current, complete inventory of all equipment purchased under the terms of this Contract must be kept. D. The Provider agrees to retain all books, records and other documents relevant to this Contract for three years after final payment or until all audits continued beyond this period are completed. Federal auditors and any persons authorized by the Division of Social Services or the Department shall have the right to examine any of these materials. In the event the Provider dissolves or otherwise goes out of existence, records produced under this Contract will be turned over to the Department. SECTION IV: SUBCONTRACTING Any approved subcontract shall be subject to all conditions of this Contract. The Provider shall be responsible for the performance of any subcontractor. SECTION V: MAINTENANCE OF EFFORT The Provider certifies that the funds to be used under this Contract do not replace or supplant, in any way, Federal, State or local funds for already existing services. SECTION VI: MONITORING AND EVALUATION A. The Provider agrees to participate in program, fiscal and ad- ministrative monitoring or audits, making records and staff time available to Federal, State and county staff. B. The Provider agrees to take necessary steps for corrective action, as negotiated within a corrective action plan, for any items found to be out of compliance with Federal and State laws, regulations, standards and /or terms of this Contract. SECTION VII: AMENDING THE CONTRACT This contract in whole or in any part may be amended at any time: A. By the Department in the event that such amendment is necessary to Page 4 of 5 comply with the applicable laws, regulations, policies and standards; or by mutual consent of both parties. B. Each party to this Contract will notify the other immediately in writing if an amendment becomes necessary due to alterations in the activities described in Attachment A or for any other reason. SECTION VIII: TERMINATION A. This Contract, in whole or in part, may be cancelled at any time: 1. By any party, with cause, upon at least 30 days notice, in writing, and delivered by registered mail with return receipt requested or in person, or 2. By the Department in the event reimbursement to the Depart- ment is not available and /or continued at an aggregate level sufficient to allow for the purchase of the indicated quantity of services. The obligations of each party shall be terminated to the extent specified in the notice of termination, immediately upon receipt of the notice termination from the Department, or 3. By the Department in the event that the Division of Social Services /Department determines that the Provider is in violation of any or all of the terms of this Contract. The obligations of each party shall be terminated to the extent specified in the notice of termination immediately upon receipt of the notice from the Department, or 4. By mutual consent of all parties. B. In the event of termination in part, all parties shall continue the performance of this Contract to the extent not terminated. C. If this Contract is terminated, in whole or in part, the Provider may be required to deliver and transfer Title or assignment of interest to the Division of Social Services, protect and preserve property in the possession of the Provider in which the Division of Social Services has an interest. D. After receipt of a notice of termination, and except as otherwise directed by the Department, the Provider shall cease work under the Contract on the date, and to the extent specified, in the notice of termination. The Department shall pay the Provider the agreed upon amount for the delivery of services under the terms of this Contract up to the effective date of termination. Reimburse- ment shall not be made for equipment or supplies purchased after the notice of termination is received except as approved by the Department. Page 5 of 5 E. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Con- tract shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing, signed by an authorized representative of the Department and attached to the Contract. SECTION.X: CONCLUSION It is expressly understood and agreed that the services provided to eligible clients pursuant to this Contract shall consist exclusively of those services specified in the attached program description incorpor- ated into this Contract as Attachment A. It is further understood and agreed that the provision of services pursuant to this Contract shall be subject to the limitations and conditions contained in the laws, regulations, guidelines and plans cited in this Contract, and that this Contract is subject to re- negotiation or revision to meet any new or revised rules, regula- tions, or policies that may be issued by the Department of Health and Human Services, or the North Carolina Social Services Commission, or the Department of Human Resources and that are communicated to the Provider. PROVIDER DEPARTMENT Joint Or e- Chatt] arm Gmmmity Action Inc. T i t l e: Executive Director - � Date: Decenber 9, 1991 Date • _ Deomber 10, 9.999. This Agreement has been pre - audited in the manner required by the Local Government Budget and Fiscal Control Act. ATTEST: County: Q,CC•{- t �u.._. Signature: Date: STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES COUNTY BOARD APPROVAL This is to certify that on November 19 19 91 , the Oran e County Board of Commissioners, in official session, approved the purchase of certain services from JOCCA to be purchased under the terms of the Purchase (provider agency) Contract bearing the ID # M 8 -61 0 12 -2 -91 Date L &11C'41 Chairman r Secret y STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES COUNTY BOARD APPROVAL This is to certify that on 16 F 19 �'/, the County Board of Social Services, in official session, approved the purchase of certain services from o e c,q to be purchased under the terms of the Purchase (provider /agency) Contract bearing the ID #_ MI,9 -6 11-0 Gee, /7 /?F/ - -- Date Chairm n or Se retary tje-AZ6� 76 � mss ATTACIMENT A State of North Carolina Division of Social Services Contract Application I. Contract Summar Page 1 of Q A. This agreement is between the Orange County Department of Social Services (heretofore and hereinafter referred to as the "Department ") and the ,joint Orange Chatham Community Action Agency (heretofore and hereinafter referred to as the "Provider "). B. This agreement shall be in effect from 10/1/91 to 6/30/92 C. Services to be Provided: (1) (2) (3) (4) (5) Number of Number of Definition Service Persons Units of of Unit - Service Code Served Service of Service Job I 8 1 8 1 1 particii2ant On the Job I I -544 8 8 1 DartiCiDant Any additional services should be listed in III.- Service Program Description D. Area to be Served: The participant must be employed at a minimum of 30 hours per week and -a maximum of 40 hours per week. The length of the training period must be determined by utilizing the Department of Labor (DOL) Specific Vocational Preparation manual. OJT time periods may range from one month to 12 months. DSS -1292 (4/87) Family Services State of North Carolina Division of Social Services Contract Application E. Contract Identification: I. Provider Page 2 of 8 a. Name of Contract Administrator Gloria Williams Tel. #:(919) 9Z9-U494 b. Name of Program Contact Person: Tel. #: 9 19Y M-V4tP4 Faye Hall C. Program Name, Location and Mailin& Address: Joint Orange Chatham Community Action Agency 105 West Chatham St., P. 0. Box 27 Pittsboro, NC 28312 d. Additional Service Delivery Sites: 410 Caldwell St., Chapel Hill, NC 27514 Margaret Lane, Hillsborough, NC 27278 e. Status: ( ) Public (x) Private, non- profit ( ) Private, for profit ( ) Individual f. Provider Contract ID #: 56-0861200 2. County De artment of Social Services a. Name of .Contract Administrator: Martha Pryor -Cook Tel. #: (9 19) ERE-. 2 b. Name of Services Program Contact Person: we n d o 1 n D. Price Tel. #: 737-8181 Ext . 2847 C. Address of County Department of Social Services: 300 West Tr on Street 27278 DSS -1292 (4/87) Family Services State of North Carolina Division of Social Services Contract Application Page 3 of . R II. Fiscal Provisions A. Amount of Reimbursement: Reimbursement under the terms of this agreement will be limited to a maximum of: $487t2_0 (TOTAL = $ SSBG + $ IV -B + $ RAP + $14p4F JState + $ PRU )County + $31951 @ther (identify): Federal (Optional: County funds consist of $ for (funding source) and $ for (funding source) B. Method of Reimbursement! 1. For Purchase Contract (DSS -2497) Total and Unit Cost: (X) a. Reimbursement will be made in accordance with the current budget approved by the Department and on file with both parties. The amount of reimbursement will be based on allowable expenditures made in behalf of eligible clients, determined in accordance with acceptable cost allocation methods. The Provider will report all expenditures made under the terms of the contract. _ ( ) b. Reimbursement will be made at a unit cost rate of $ per unit of reimbursement delivered to eligible clients for an estimated number of units. The Provider will document total expenditures made under the terms of the contract to the Department within thirty days after the termination of this contract, or as instructed by the Department. Reimbursement which exceeds actual allowable cost will be adjusted to actual allowable cost. 2. For Vendor Agreements (DSS -2252) Fixed Rate Reimbursement will be based on: ( ) a. a standard fixed rate or ( ) b. an individual fixed rate. C. Reimbursement will be made at a fixed rate of $ --` per unit of (define) for an estimated number of units. Reimbursement will be based on the actual number of units delivered whether over or under the estimated number. If multiple components are being purchased, additional rates and units can be identified as follows: DSS -1292 (4/87) Family Services State of North Carolina Division of Social Services Contract Application Page 4 of 8 C. Reimbursement Reporting: 1. Expenditures The Provider will report expenditures monthly in accordance with policy set forth by the Controller's Office, Division of Social Services, issued via the Fiscal Manual. Expenditures are to be reported on the DSS Administrative Costs Report (Form DSS -1571, Part III). Reports,are to be submitted to the Department by the fifth working day of the month following the month in which services were delivered. The Department will reimburse the Provider monthly, usually by check, upon receipt of a completed and correctly filed report. 2. Reporting for the Statewide Services Information System (SIS) In addition to the Administrative Cost Report (DSS -1571, Part III), the Provider will submit to the Department the Monthly Report of Service Delivery (DSS Form 1571, Part IV). This should be submitted along with the Administrative Cost Report by the fifth working day of the month following the month in which services were delivered. The units reported in Column 12 of the 1571 Part IV are the units of service defined in Column 5 of I. C. of this Attachment. Service definition and reporting instructions are found in Family Services Manual, Volume VI, Chapter IV. D. Audit Requirements The Provider shall be responsible for compliance with the audit requirements of Department of Health and Human Services federal regulation 45 CFR Part 74, Administration of Grants, or State Administrative Procedures Manual for Federal Block Grant Funds, whichever is applicable. These regulations stipulate that an annual audit be performed for the fiscal year in which contract funds were received. ( ) 1. NA Private, non- profit if amount of reimbursement received is under $1,000; private, for profit or individual ( ) 2. (Applicable to Private, Non - Profit Providers if reimb. $1,000 or over) An annual audit is to be performed in accordance with OMB Circular A -110 by an "independent auditor." "Independent auditor" means either: (a) a state government auditor from the Department of Human Resources or the Department of Administration, Office of the State Auditor; or (b) a certified public accountant. Upon completion of the audit, a copy of the audit report must be forwarded to the county department of social services. DSS -1292 (4/87) - Family Services State of North Carolina Division of Social Services Contract Application Page 5 of g ( ) 3. (Applicable to Public Hospitals, Colleges, and Uri,,,ersities) The annual audit must be performed in accordance with 0HIB Circular A -110. It is not necessary for the institution to program audits performed separately from an all - inclusive single audit which entails all revenues and expenditures of the public agency. however, it is the responsibility of the contractor to insure that the contract program is included iri the institution's single annual audit. A copy of the audit report must be provided to the County department of social services upon completion of the annual audit. (x) 4. (Applicable to State or Local Government Agencies) An annual audit is to be performed in accordance with OMB Circular A -128 by an independent auditor. Upon completion of the audit, a copy of the audit report must be forwarded to the county department of social services. _ E. Client Fees for Service (x) I. No fees will be charged to individuals determined to be eligible for services by the department of social services. ( ) 2. The service(s) under contract with the Provider are services for which a client fee may be assessed. Policy regarding the assessment and collection of fees is contained in Family Services Manual, Volume VI, Chapter III. If a client is to be charged a fee, the department will inform the Provider of the amount of the fee to be charged and of any subsequent changes by way of the Purchase of Service Referral and Authorization (DSS Form 1360). The Provider will establish a plan with the client.for collecting the fee on at least a monthly basis; and when fees are not paid within ten days of the due date; will bill the client in writing and send a copy of the bill to the Department. NO OTHER FEES FOR SERVICES MAY BE CHARGED TO THE CLIENT. Client fees are to be reported on the Monthly Report of Service Delivery (DSS Form 1571, Part IV). F. Management of the Funding /Matching Share Requirement A cash transfer of the matching share will be made to the county department of social services in accordance with the terms specifed in the Donation Agreement (DSS - 1319). DSS -1292 (4/87) Family Services State of North Carolina Division of Social Services Contract Application Page 6 of 8 ( ) 2. The provider certifies through the contract budget attached to this contract that the matching share is available. Further, it is agreed that the provider will report all program costs incurred each month relating to this contract on the DSS -1571. However, reimbursement will be limited to the federal /state financial participation rate. (X) 3. The county department of social services is providing the match. G. Provider Fees (For Purchase Contracts Only) ( ) I. The Provider agrees to pay the Department /Division up to $ _ Administrative Fee as payment in full for the administration of the contract. The amount of the fee is five percent of the matching share contributed by the Provider. ( ) 2. The Provider agrees to pay the Department up to �� Certifica- tion Fee as payment in full for the determination and certification of client eligibility. The amount of the fee is five percent - of the matching share contributed by the Provider. Monitoring and Certification Fees, when applicable, will be deducted from the amount to be reimbursed. *N /A Provider match contributed by Orange County DSS DSS -1292 (4/87) Family Services State of North Carolina Page 7 of 8 Division of Social Services Contract Application III. Service Program.-Description On- the -Job Training (OJT) is a subsidized employment opportunity in which a Job Opportunities and Basic Skills (JOBS) Program participant is hired and provided skill training by an employer. OJT will provide work experience to bring skills to a level that will be competitive in the marketplace and improve employability potential through more substantial supervision and directions than normally available in an unsubsidized work situation. OJT will be purchased by the Orange County Department of Social Services from Joint Orange Chatham Community Action Agency (JOCCA). The provider, JOCCA, will enter into sub - contracts with employers for OJT. The length of the participant training period must depend on the Specific Vocational Preparation (SVP) level described by the Department of Labor (DOL). Employers must provide training essential to the adequate performance of the job and compensate employees at a rate comparable to other employees performing the same or similar job. Upon successful completion of the training, the employer is expected to hire and retain the participant as a regular employee. The purchaser will pay 1/2 Of the wages paid to the participant, based on the number of actual hours worker, by the employer upon billing by JOCCA. This reimbursement is to be used solely to compensate employers for training cost. The purchaser will also reimburse JOCCA for administrative expenses incurred on behalf of JOBS participants upon billing. The provider, JOCCA, will acquire and retain billing documents from the employer to document fiscal accountability. The JTPA Director reports to the JOCCA Executive Director. The JTPA director will be responsible for the overall development of the OJT program and the direct supervision of the job developer/ counselor. The JTPA director will inform the public of the OJT program and aid in developing employer interest. The JTPA director will monitor the subcontracts, review participant progress and request for reimbursement from the employer. The subcontractor will submit budget invoices and documentation of cost; including a detailed breakdown of OJT cost. JOCCA will complete the DSS 1571 Part III and Part IV for reimbursement of expenses. JOBS participants will be assessed by JOBS staff and referred to OJT via a DSS -1360 (Attachment 1), if determined a good candidate for OJT. The job developer /counselor will assess the JOBS client for OJT participation and provide written feedback of participant status. If the participant is placed in an OJT slot, the provider must forward a copy of the sub - contract. The JOBS staff will maintain, at a minimum, monthly contacts with JOCCA to keep abreast of participant progress. The JOBS Program requires monthly reporting of hours of participation. For this reason, the participant will be provided a JOBS Time Card (Attachment II) by the job developer and will be instructed to complete the form showing hours spent on the job. The Time Card requires a signature for verification by the OJT agent or employer. The JOBS Time Card is due on the 5th day of the month following the month of participation. The job developer will be responsible for obtaining the time card and forwarding to JOBS staff. The job developer /counselor will develop job opportunities by contracting area employers, schedule participant appointments and conduct counseling sessions. At a minimum, the record maintained by JOCCA will contain: 1) the initial JOBS Referral Form and response; 2) documentation of OJT agent's contacts with the participant and /or sub - contacts with the employer on behalf of the recipient and documentation of service provision; 3) invoices or bills documenting wages paid to the client by the employer. JOBS staff will secure from JOCCA the training outlines specific to each position into which a JOBS client is placed for OJT. JOBS staff must also secure written notice of an OJT termination or unsubsidized employment after OJT has ended. we encouraged JOBS/ JOCCA staff to free exchange of information is encouraged to ensure client participation and service needs are adequately met. JOBS staff will have the responsibility for monitoring service delivery. A copy of the JOBS Program Policy Manual, Section XIV: On- the -Jab Training is attached. The provider agrees to adhere to policy dictated in the aforementioned policy (Attachment III). DSS -1292 STATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES PURCHASE CONTRACT BUDGET Svh1Mh ^n�' Effective Provider Joint Orange-Chatham CAIDa 56- 086120OPeriod 10/1/91 through 6/30/92 A. 1. Total 2. Less: 3. 'yet M u. 1. Total �. Total �- Method of Part II - Computation of Unit Cost or Individual Fixed Rate Matchable Costs Earned Income for Unit Cost Method atchable Costs Service Unit Capacity, or Anticipated Utilization Capacity Computation or Sour:e of Data 5 L. D. Estimated Unit Cost or : ndividual Fixed Rate: _ 11 oer GSS -6�44 2/83 =amiiv Services C Part I - Estimated Expendit•ires Total , Non- Matcnab e Total MdtCnable Program Costs Costs I Costs Object of Expenditure (11 (2) (3� A. Salaries $ 9,069.00 B. Fringe Benefits 1,487.00 C. Staff Development- Services D. Travel 3,569.00 E. Equipment Purchases- Tangible Property F. Transportation - Recipient G. Medical Supplies and Expense I H. Cost of Space -flon- Residential i 466.00 I. Room & Board - Residential Treatment J. Service Payments 30,000.00 K. Other 1,165.00 L. indirect Costs 2,956.00 M. Totals I I 1$48.712.00 A. 1. Total 2. Less: 3. 'yet M u. 1. Total �. Total �- Method of Part II - Computation of Unit Cost or Individual Fixed Rate Matchable Costs Earned Income for Unit Cost Method atchable Costs Service Unit Capacity, or Anticipated Utilization Capacity Computation or Sour:e of Data 5 L. D. Estimated Unit Cost or : ndividual Fixed Rate: _ 11 oer GSS -6�44 2/83 =amiiv Services C :art III - Distribution cf Estimated Revenue for Total Cost Reimbursement Method Estimated Eligible and Matchable Costs 1. Estimated Eligible Clients 2. Estimated Ineligible Clients 3. Total Clients Eligible Costs (2) Less I ,) Net (a) Earned Matchable estimated Income I Costs of Eligibles B.(1 ) Less 21 fA. 1. b S ( 1 ; ;A3 tcna i e i.osts 4Part I, Line M, Part IV - Additional Revenue and Fees Amount Program Costs 46,197.93 1. Federal /State Funos S 2,514.07 2. Local Matching Share —. 3. Other Budgeted Funds S 4. TOTAL REVENUE 5 4 Fees (If Applicable) c 1. Administrative Fee Certification Fee S 3. TOT: L FEES 5 (a) (b) Numpner Ratio e b d T a 4osts Eligible for Financial j Participation g. 3 x 4 1 C � J _ Source of Funds I JOBS I I i I I I I I Part V - Reimbursement Projections (For Title XX Providers Only) i I Annual Pro�ectian 5 July- Septemoer Proiection cned: Provicar /;.utror, zed Urr "icial �Lounty :11rectar or Designee 2 ) C 5 Date_ Date. October -June Pro.iection I{ I ,A. Salary Scnedule (1) Plumber of Persons 1 1 1 Purcnase contract nuapet Supporting Budget Scheaules (z) (S) (4)I (5) (6) (7) Pay of itIo. of Months Annual Total Position or Title iGradesTime I Employed SaIar� - Cost JTPA DIRECTOR JOB DEVELOPER i 10% 50% 8 25,986 2,599 I 8 ; 19 , 409 ;6 , 470 i I 1 I I TO�dI - Sal3ries I 1B. Fringe Benefits 1 I (3 Total Tvoe I Method of Computation i FICA I 17.65% x 9,069 11.02% WORKMAN'S COMP x 9,069 HEALTH 16.08% x 9,069 RETIREMENT 15.00% x 9,069 NC UNEMPLOYMENT 2.04% x 9,069 etal - =rinoe ACTUAL TOTAL $1,945.00 -.e e -C7en. - Service ?rocs Scnecule ±em ,ta, St3`` Jevelo2rrent - "?rviCe Funds 7o.al Cos- Travel Schedule 3 4 ,� ,Daily Subsistence Total 1! I of No. of 'Rate per! No. ofl (6) I Miles /Days Mile Days Rate Da s Cost i T' le ?rsons PositJ or �t I i i 1 JTPA DIRECTOR 68 ;22.5 148 i i 734.00 1180 I I !2,835.00 1 JOB DEVELOPER 70 ;22.5 • I j I ! I � 3 569.00 .31 - - ravc ccuipment - Tangible Prooerty,Sc-hedule Of n ^I *, 'a I -,11. i' .•'l 1' - . 1 i I v Apr -'1 Ce5 Total LOSt per l;ni t host • I I I I � I I 1F. Recipient Transportation Schedule "otal ' Iterl ! Method of Computation OSt j i b. Frin4e Benefits v e Method of COmDUtation iotdl "ecioien% Transportation D55 --6844 Family Cervices Medical Supplies and Expense Schedule —4 � l4 Total Item Cost I I ta; - Medical Supplies and Expense Cost of Space - Non - Residential Schedule Item 548 sq. ft. x $2.55/sq. ft. = 1,397 = 12 x 50% x 8 mos Tota 1 Cost i 466.0 1 I i I Room and Board Costs - Residential Treatment I ,3 1 i 2 I Total 'tem. Method of Comoutation 1 Cos, ' I I I *_al ,7nn7r7ind r card �osts - Kesidentla _rloG -• 1 LI iJ 1lv 'ervICeS Feat iient 0 J. Service Payment Schedule No. of Uni is '. tem 'ost per I!r.i t T ota 1 8 OJT CONTRACTS $3,750.00 D30,000 Total - Service Payment i K. Other Expense Schedule Item 2 Total Cost OFFICE SUPPLIES TELEPHONE $65/MO. X 8 MO. COPYING POSTAGE 275.0( 520.0( 250.0( 120.0( Total - Other Expenses L. Indirect Cost Schedule 1) 1 2 Rate Rate Apolied to: 3 I Amount Rate Aovlied to: 4 Total 32.6 %1 1 SALARIES 9,069 12,956 Total - indirect Cost '2,956 DSS -6844 (2/83) Family '-ervices Policy No, PAC 6- 44 -28 -42 -07 BUSINESSPRO CRIME COVERAGE PART DECLARATIONS PAGE NAMED INSURED: JOINT ORANGE CHATHAM COMMUNITY POLICY PERIOD: ACTION, INC. 06/30/90 to 06/30/91 The Crime Coverage Part consists of this Declarations Form, the Crime General Provisions Form and the Coverage Forms indicated as applicable. COVERAGE, LIMITS OF INSURANCE AND DEDUCTIBLE: Coverage Form(s) Forming Part of This Coverage Part EMPLOYEE DISHONESTY FORM A PREMIUM Premium for This Coverage Part: $ Limit of Insurance Deductible Amount 500.00 Premium $ 551,00 Total 1$551.00 Premium shown is payable: $ at inception: 5 FORMS AND ENDORSEMENTS Applying t& this Coverage Part and Made Part of this Policy at Time of Issue: SEE CR 88 01 CANCELLATION OF PRIOR INSURANCE: acceptance of this Coverage Part, you give us notice cancelling prior Policy ur Bond Nos the cancellation to be effective at the time this Coverage Part becomes effective. BUSINESSPRO (Reg. U.S. Pat. Off.) CR 78 00 (Ed. 01/86) PRO (Page 1 of 1) 06/22/90 SLW NONPROFIT ORGANIZATIONS RATE AGREEMENT EIN fit: 1560861200A1 DATE: November 16, 2990 ORGANIZATION: FILING REF.: The preceding JOINT ORANGE CHATHAM COMMUNITY ACTION, INC. Agreement was dated P. 0. Box 27 December 5, 1989 Pittsboro NC 27312— The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government. subject to the conditions in Section II. SECTION 1: INDIRECT COST RATES* FIXED = W FINAL = X PROVISIONAL = Y PREDETERMINED = Z EFFECTIVE PERIOD TYPE FROM TO RATEN LOCATIONS APPLICABLE TO X 07/01/89 06/30/90 Y 07101190 06/30/92 *BASF—, 32.6 All All Programs 32.6 All All Programs Direct salaries and wages including vacation, holiday, sick pay and other paid absences but excluding all other fringe benefits. TREATMENT OF PAID ABSENCES: Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims for these paid absencer are not made. TREATMENT OF FRINGE BENEFITS: Fringe benefits are specifically identified to each employee and are charged individually as direct costs. The directly claimed fringe benefits are listed in the Special Remarks Section of this Agreement. 40135 N3 HHS 4 i ORGANIZATION: JOINT ORANGE CHATHAM COMhUN 1 TY ACTION, INC. AGREEMENT DATE: November 15, 2990 SECTION I: FRINGE BENEFITS RATES FIXED = W FINAL = X PROVISIONAL = Y PREDETERMINED = Z EFFECTIVE PERIOD TYPE FROM TO RATE N LOCATIONS APPLICABLE TO X 07/01/89 06/30/90 16.4 All All Programs Y 07101/90 06/30/92 16.4 All All Programs DESCRIPTION OF FRINGE BENEFITS RATE BASE: Salaries and wages. 40135 N3 HHS 4 ADDENDUM TO RATE AGREEMENT NONPROF T ORGANIZATIONS INSTITUTION: Joint Orange - Chatham Agreement Reference Date: Community Action, Inc. November 16, 1990 P.O. Box 27 Pittsboro, North Carolina 27312 JOINT ORANGE - CHATHAM COMMUNITY ACTION, INC., chaftges all cost direct to Grants and /or contracts except the costs listed below. 1. Salaries & Wages: Executive Director (50) Adminstrative Secretary Receptionist Finance Director cso$) Bookkeeper 2. Fringe Benefits for above personnel Administrative only: Contract Services Travel Space Costs Supplies and Materials Communications Insurance Maintenance and Building Repair Equipment Rental and Maintenance Postage and Shipping Dues and Registration Printing & Publications Audit Depreciation ORGANIZATION: JOINT ORANGE CHATHAM COMMUNITY ACTION, INC. AGREEMENT DATE: November 16, 2990 F. SPECIAL REMARKS: Fringe Benefits include: FICA. Unemployment Insurance, Workmen's Compensation, Pension, Health Insur ■nee and Life Insurance, In -kind salaries are in the base. BY THE ORGANIZATION: JOINT ORANGE CHATHAM COMMUNITY ACTION, INC. (ORGANIZATION) TURE) Gloria M. Williams (NAME) Executive Director (TITLE) November 20, 1990 (DATE) BY THE COGNIZANT AGENCY ON BEHALF OF THE FEDERAL GOVERNMENT: DEPARTMENT OF HEALTH AND HUMAN SERVICES (AGENCY) y i' SIGNATURE) WAME) DIRECTOR, DMSION OF COST ALLOCATION rnTLEI November 16, 2990 (DATE) HHS REPRESENTATIVE Harry Bobeng Telephone: 404- 331 - 2455: FTS 242-2455' 40135 N3 HHS 4 ORGANIZATION: JOINT ORANGE CHATHAM COMMUNITY ACTION. INC. AGREEMENT DATE: November 15, 2990 SECTION 11: GENERAL A. LIMITATIONS : The rates in this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. Acceptance of the rates Is subject to the following conditions: (1) Only costs Incurred by the organization were included in Its indirect cost pool as finally accepted: such costs are legal obligations of the institution and are allowable under the governing cost principles; (2) The same costs that have been treated as indirect costs are not claimed as direct costs; (3) Similar types of costs have been accorded consistent accounting treatment: and (4) The information provided by the organization which was used to establish the rates Is not later found to be materially incomplete or inaccurate by the Federal Government. In such situatlons the rates would be subject to renegotiation at the discretion of the Federal Government. B. ACCOUNTING CHANGES : This Agreement is based on the accounting system purported by the organization to be in effect during the Agreement period. Changes to the method of accounting for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval of the authorized representative of the cognizant agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from indirect to direct, Failure to obtain approval may result in cost disallowances. C. FIXED RATES : If a fixed rate is in this Agreement, it is based on an estimate of the costs for the period covered by the rate. When the actual costs for this period are determined, an adjustment will be made to a rate of a future year(s) to compensate for the difference between the costs used to establish the fixed rate and actual costs. D. USE BY OTHER FEDERAL AGENCIES: The rates in this Agreement were approved in accordance with the authority In Office of Management and Budget Circular A -122, and should be applied to grants, contracts and other agreements covered by this Circular, subject to any limitations in A above. The organization may provide copies of the Agreement to other Federal Agencies to give them early notification of the Agreement. E. OTHER If any Federal contract, grant or other agreement is reimbursing Indirect costs by a means other than the approved rate(s) In this Agreement, the organization should (1) credit such costs to the affected programs, and (2) apply the approved rate(s) to the appropriate base to Identify the proper amount of indirect costs allocable to these programs. 40135 N3 HHS 4 ATTACHMENT I PURCHASE OF SERVICES: REFERRAL AND AWHORIZATION 1. REFERRAL TO COUNTY DEPARTMENT OF SOCIAL SERVICES Please determine the need and eligibility of the following individual for from sery ice I s► provider. Referred by Date 11. CLIENT INFORMATION A. Individual to Receive Service is) Address Telephone Birthdate Responsible Adult (if other than above) Agency 111. AUTHORIZATION A. The provider (isl (is not) authorized to claim reimbursement for services provioW to the individual named above. B. Service is authorized from 19 through C. Purchase Prograrm Ion D. Authorization Terminated Effective 19 . 19 I IV. SERVICE INFORMATION A. The provider is authorized to claim reimbursement in accordance with the Purchase of Service Contract for the following services provided to the individual named above: V. Service Code fee $ per unit' effaeti ve: _ Service Code fee s Per unit: effective: Service Code fee S per unit: effective: Service Code fee S per unit: effective: B (To be completed if Child Day Core Services are authorized in Section IVA). As port of the Child Day Care Services authorized in I Section IVA, supplemental needs services (ore) (ore not) authorized for reimbursement of the supplemental needs payment rate. ELIGIBILITY INFORMATION A. Individual category of eligibility code B. Recipient ION DEPARTMENT OF SOCIAL SERVICES SERVICE WORKER Signature of Authorized County Representative DSS -1360 (Rev. 7/85) Family Services Date LffW:1 Z I•M:; County Identifier IN REPLY, REFER TO: County Case Number PURPOSE OF FORM: This form is to be used to rotor a client to the DSS for authorization to provide services, and for County DSS's to transmit to providers the authorization and the data necessary to chins reimbursement. SECTION I: (To be completed by the referring agency if the form is initiated by someone other than the DSS.) Specify the requested service(s) and the agency to be providing the service(:), Indicate the person making the referral and the agency he represents. The agency making the referral may be the provider agency. SECTION 11; (To be completed by the initiator of the form, whether it is the referring agency or the county DSS.) If it is completed by the referring agency, the DSS should compare the information with their records for accuracy of name, address, and birthdate. , SECTION III: (To be completed by the DSS only.) line A. Indicate whether the provider is or is not authorized, to provide services under Title XX by circling (is) or (is not). (IF THE PROVIDER IS NOT AUTHORIZED, DO NOT COMPLETE 1118, IV, OR V.) Line B: Specify the time period for which service(s) is authorized, line C: Enter the Purchase Program ID St. If the form is initiated by the provider agency, they may enter this number to facilitate processing. line D: Enter the date of termination of outhorizoton if client situation changes before the end of on existing period of authorization. SECTION IV: (To be completed by the DSS only.) Item A: Enter the code for the authorized services) or component of the discrete service in accordance with the service codes reflected an the client's service plan (DSS - 2515/2516). If fees are applicable specify the fee to be imposed for the service, the unit of service to which the fee applies, e.g., per task, per client, per hour, etc. Enter the date the provider is to begin imposing the fee if the form is being used to inform the provider of o change in the amount of a fee during an established period of authorization. The effective date line can be left blank if the effective dote of the fee is the some as the beginning date of the period of oulhorizotion. hem B: if Child Day Co-e Services are authorized in Item A of this Section, indicate whether supplemental needs services are or are not authorized for reimbursement at the supplemental needs payment rote by circling (ore) or (are not) SECTION V: (To be completed by the DSS only.) Designate the recipient category reflected on the client's service plan (DSS- 2515/2516). "Code 001-- Current Recipient of SSI —Aged *Cod* 002— Current Recipient of SSI - -Blind 'Code 003— Current Recipient of SSI— Disobled "Code 005— CurroM Recipient of AFDC 'Code D07— Medicaid Only — Recipients 'Code 013 —WIN Eligible "Code 009-- income Eligible with less than 60% of Established Income **Code 010 — Income Eligible with 60 % -79% of Established Income **Code 011— Income Eligible with 80% --100% Of Established Income ***Code 012 — Without Regard to.lncome • Code Ole —Child Welfare Services "Code 019 — Without Regard to Income— Adiustmeni Services for the Blind and Visually Impaired, Adoption Services, Faster Care Services for Adults, Foster Care Services for Children For purposes of the 50 Percent Rule: 'indicates individuals who are in income maintenance and related status ••indicates individuals who are in family income status `is not considered in calculating compliance Line B: Enter the ID N of the red0iont for whom this service is authorized. Enter the name of the DSS, the name of the service worliei Completing the form and the telephone number of the service worker. The form is to be signed by an authorized representative of the county. DSS. Enter the date on which the form was signed. The County Identifier and County Case ft lines are optional and may be used by the County to facilitate distribution or filing whhin the agency. If the county opts to use the County Case 0, the provider must use the number when corresponding with the county about this porliesdar dient. DISTRIBUTION: Complete in duplicate. One copy for service record and am copy for provider agency- DSS-1360 (Rev. 7/85) Family Services DSS- 69c7(F+ev.iaso) TIME CARD A.TACeUMINT 2 Empioyrnent Programs Section NAME: MONTKIYEAk ADDRESS: � SOCIAL SECURITY NO.: TELEPHONE NO.: SPONSOR OR ACTIVITY: TOTAL HOURS SCHEDULED: TOTAL HOURS COMPLETED: 71ME TIME I w OF I MILE• TIME TIME I N OF I MILE- 'TIME TIME IHOWLS', # OF I I-ULZ- TIME TIME I OF MILE - DATE IN OUT HOURS AC.LE DATE IN OLrr IHOUKS! AGL DATE lN OUr AGE DATE IN OUT HOURS ACE FT_ __�H7 Signature Date Telephone Numt)er "Enter Comments on back of Card" COMMENTS REGARDING PROGRESS: ATTACHMENT 3 North Carolina Division-of Social Services Employment Programs Section Job Opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual A. PURPM On -the -job training (OJT) is a subsidized'employmer.t opportunity in which a JOBS participant is hired and provided skill training by a Public or private employer. The objectives of OJT are to provide: 1) an opportunity for structured skill training; 2) improvement of an individual's present skill level through close supervision; 3) work experience to bring skills to a level that would be competitive in the marketplace; and 4) improvement of employability potential through more substantial supervision and direction than normally available in an unsubsidized work situation. $. nrS4itIRTIO♦ OJT is established through an agreement or contract with the employer. In most cases, OJT contracts will be negotiated by agencies that specialize in OJT placements, e.g. Employment Security Commission. A county department of social services may also enter into an OJT agreement with an employer when the county department of social services determines that it would be more appropriate to do so. An appropriate, participants are referred to Ptential county department of social services or other resource agency employers placements. Bscause OJT is considered skill training, it must be provided under adequate supervision by the employer at the actual workplace. OJT may include some specialized training away from the workplace. In order to achieve the objectives of OJT, time is allowed for orientation to the work site, job coaching, and counseling. Employers are expected to hire participants as regular employees at the and of the OJT contract period. Five basic principles govern OJT: I. The participant is fired by the employer; 2. While engaged in productive work, the participant is provided training which gives him /her the knowledge or skills essential to the full and adequate performance of that job; 3. The participant is compensated at a rate (including benefits) comparable to that of other employees performing the same or similar job; 4. The employer is reimbursed for part of the participants wages in order to compensate the employer for the additional supervision and training required; 5. At the end of OJT, the participant is retained as a regular employee. xxv -1 North Carolina Division of Employment Programs Section Job opportunities and Basic JOBS Program Policy Manual Social Services Skills Training (JOBS) Program OJT offers advantages to the employer as well as the participant. The employer is required to provide only a portion of the participant's wage for a specified time which saves the company money. The participant is in a "real" job that will last if he /she achieves the expected level of performance in the specified OJT period. The goal of OJT is to enable participants to learn and develop the knowledge and skills necessary to perform satisfactorily in a particular occupation and, therefore, be competitive in the labor market. OJT is not appropriate if the individual could have secured the job on their own without OJT. When considering an individual for OJT, the JOBS social worker must evaluate the participant's readiness for full -time employment. The participant should be job ready in all ways except lacking knowledge or skills for the particular occupation. In addition, the OJT position must also be in an occupation that would satisfy the participant's employment goal. 1. The county department of social services or its agent shall enter into a contract with the employer to reimburse the employer for a portion of the OJT wages. The contract is to specify, at a minimum, the wages, training period, job description and expectations, work hours, amount of the employer subsidy, employee benefits, reporting requirements for the employer, and the type of supervision and training to be provided to the participant. 2. The time frame for the training period must be related to the types of training as described in the Department of Labor (DOL) Specific Vocational Preparation Manual. Depending on the Specific vocational Preparation (SVP) level, OJT periods may range from one month to 12 months. Training time, however, must be reasonable in terms of the job to be learned and the participant's Employability Plan. 3. The participant must be employed full time, at least 30 hours of work per week to a maximum of 40 hours per week in OJT and compensated by the employer at the same rates, including benefits and periodic increases as similarly situated employees or trainees. 4. In no event will the wage be less than the higher of the Federal minimum wage or applicable state or local minimum wage law. S. When JOBS funds are used, the employer is reimbursed up to'50 percent of the wages paid, based on the actual number of hours worked each month. XIV-2 North Carolina Division of Social Services Employment Programs Section Job Opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual 6. Individuals in OJT are treated as JOBS participants during the course of the OJT contract although wages to the OJT participants may result in loss of AFDC benefits. The individual remains classified an a JOBS participant for the duration of OJT. a. The participant remains eligible for case management and supportive services for the duration of the contract. b. The participant remains eligible to receive child care to support OJT participation and will not be charged a fee while continuing to participate by the terms of the OJT contract. (The participant will still be eligible for Transitional Child Care (TCC) at the end of the OJT period. However, the 12 -month TCC period will be reduced by the number of months that the individual received child care to support OJT after termination of-AFDC eligibility.) C. An individual in OJT is considered a JOBS participant for the duration of the contract (assuming satisfactory participation, etc.). The individual is reported as 'employed" when the OJT training is completed and the job becomes unsubsidized. 7. JOBS social work staff are responsible for the following OJT functions and activities: A. Explaining OJT to participants; b. Identifying and referring potential OJT candidates to resource agencies or employers; C. Arranging any necessary supportive service for OJT referrals and placements; d. Assisting the employer and /or the DsS, agent in the development Of agreements and a training outline for the occupation. The outline mast include a list of tasks and functions in which the participant will be trained; e. Notifying IMU when the AFDC participant enters an OJT position, terminates OJT, secures unsubsidized employment or is no longer employed; f. Contacting the participant as needed to support the individual's participation in OJT. (The nature and timing of the contacts will depend on the Employability Plan, contractor, and employer.) 8• Depending on the county's structure for operation of OJT, the JOBS social worker may also be responsible for the following: XIV -3 North Carolina Division of Social Services Employment Programs Section Job Opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual A. Receiving and reviewing OJT invoices for completeness and accuracy= b. In counties in which DSS enters into a contract with an employer, the.JOBS social worker must monitor the OJT contract to see that the employer is following the provisions of the agreement; C. coordinating with other programs to maximise available community resources for JOBS participants while avoiding duplication of services. 9. When OJT is included in the individual's Employment Plan, participation'is required until there is a change in the Plan. 10. Supportive services are provided to participants in OJT as needed and available.to support participation in OJT. 11. A participant's progress must be monitored on a regular basis to ensure that he /she is meeting the employer's expectations. Although the definition of "satisfactory progress" has not yet been developed, an assessment of a participant's progress is needed in order to determine if continuation in the component and the provision of services to support OJT are indicated. Documentation of monitoring the participant's progress must be made in the case record. X. a67T ASSIGIQGS 1. OJT assignments must be related to the capability of the participant to perform the task(s) on a regular basis. Factors to be considered include, at a minimum: physical capacity, skills, experience, family responsibilities, and place of residence. 2. OJT participants cannot be assigned to placements that require they travel unreasonable distances from their homes (unreasonable is defined as two hours per day, unless local commuting standards are greater) or remain away from their homes overnight without their consent. 3. The conditions of participation in OJT must be reasonable, taking into account the ability of the participant and the availability of child care and other supportive services needs. 4. Participants are subject to the same health and safety standards established under State and Federal law that otherwise apply to other individuals in similar assignments. XIV -4 North Carolina Division of Social Services Employment Programs Section Job Opportunities and Basic skills Training (JOBS) program JOBS Program Policy Nanual S• No persons shall be discriminated against on the basis of race, sex, national origin, religion, age, or handicapping condition. ;� N11 � 1- • t i �i The JOBS Program protects regular employees of the worksite agency from displacement. The following protections against displacement must be adhered to by the employer: 1. The placement of JOBS participants in OJT cannot displace persons who are currently employed or cause their hours, wages, or employment benefits to be reduced; 2. The placement of JOBS participants in OJT must not infringe in any way with the promotional opportunities of persons currently in jobs that are not funded by the JOBS. Program; 3. The placement of a JOBS participant must not impair existing contracts for services or collective bargaining agreements; 4. The placement of a a JOBS participant must not result in filling a position whesi a regular employee has been laid off from the same or substantially the same job. In addition, the employer must not reduce its workforce with the intention of filling the vacancy with an OJT participant; and S. A grievance procedure must be available for regular employees who believe that the placement of a JOBS participant has resulted in their displacement- -refer to Section IV: Program Participation Requirements. Expenses required for participation in approved OJT are paid by the JOBS Program when not otherwise available. If funds are not available to support participation in the component, the activity can not be approved for the ftyloyability Plan. Allowable costs are those expenses specifically related to participation in OJT, i.e• the expense is unique to the component and is required as a condition of participation in the component. Facamples of allowable expenses include, but are not limited to, the employer subsidy, tools, uniforms, shoes and medical exams. (Refer to Section XVI: Participation Expenses for information on non - component specific participation expenses.) 1• When determining the appropriateness of placing a participant in A specific job, consider the questions: XIV -5 T North Carolina Division of Social Services Employment Programs Section Job opportunities and Basic Skills Training (JOBS) Program JOBS Program Policy Manual A. Does the objective of the OJT meet the needs of the participant? b. Is there a potential for upward mobility? C. Is the OJT period adequate to meet the participant's needs? d. Is the position a regular year -round position? e. is the wage rate commensurate with the participant's level of skills? f. Can the skills acquired in the position be transferred to other positions? 2. When determining the appropriateness of placing OJT participants with a specific employer, consider the following: a. Is the industry stable and have a good reputation for working with its employees? (This can be verified with the Better Business Bureau, JTPA, Chamber of C =*rce, other business or credit groups.) b. Does the employer offer fringe benefits to employees of the company that will contribute to economic security? C. Does the supervisor have the background and experience to train the participant? d. Are the working conditions appropriate for the industry? 3. Employers Exclusion Policy County departments of social services (or their agents) are advised not to enter into OJT contracts with those employers who demonstrate a pattern of not complying with the letter or spirit of OJT. Examples of when employers may be excluded.from negotiating future training agreements are: a. The majority of OJT participants are not hired after successful completion of training or are released within 90 days of being hired. b. Participants are laid-off during the agreed upon training period for reasons other than participant performance. c. The participants are performing tasks substantially different from the ones agreed upon in the OJT training plan. XIV -6 North Carolina Division of Social Services Employment programs Section - Job Opportunities and Basic Skills Training (JOBS) program JOBS program policy Manual d. Participants work hours are not reported accurately. I. USE OF AVAILAM Ms== 1• Resource agencies which may provide OJT opportunities for AM recipients include JTPA, ESC, DOL end Vocational Rehabilitation. To prevent duplication of service, these agencies should be used and contracts developed as needed. 2. When another agent is the OJT contractor DSS should assure adequate administrative control by securing the following information on each OJT participant. A. copy of any new or amended training outlines; b. a summary of the agent's contacts with the participants or contacts with the employer on behalf of the participant; c. copy of monthly invoices to determine progress and Participation; d. written notice of an WT termination or unsubsidized employment with the employer after OJT has ended. 3. The DSS agency shall remain responsible for determining good cause if a participant fails to meet the requirements of OJT. 4. Suggested forms, etc. for contracting OJT with employers are available from the Employment Programs Section. Appendix C Provides additional information on contracting procedures. J. RBIaTICUSHIP TO OTBa1 BC%14iT3= Because OJT is full -time employment, it is not recommended that OJT be combined with other program components. XIV -7 V H ct 0 co I� II►� R I` 3 1 ro ro r+ J- 1 C+ ro .J - C+ J • ro Nj 1 I ro f cn cn 0 I � I W ro En I I ' I 0 0 0 ro ro S ro ro •. I 0 r r 0 i c v m 3 r�