HomeMy WebLinkAboutAgenda - 01-22-1991ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING NOTE: BACKGROUND MATERIAL
TUESDAY; JANUARY 22, 1991 ON ALL ABSTRACTS
7:30 P.M. AVAILABLE IN THE
OLD POST OFFICE CLERK'S OFFICE.
CHAPEL HILL, NC
NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio
amplification equipment is available on request.
If you need this assistance, please call the County
Clerk's Office at 732 -8181 or 968 -4501.
I. BOARD COMMENTS
II. COUNTY MANAGER'S REPORT
III. ADDITIONS OR CHANGES TO THE AGENDA
IV. AUDIENCE COMMENTS
A. Matters on the Printed Agenda
(We would appreciate you signing the pad ahead
of time so that you are not overlooked.)
B. Matters not on the Printed Agenda
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of
Orange County its respect. The Board asks its
citizens to conduct themselves in a respectful,
courteous manner, both with the Board and with fellow
citizens. At any time should any member of the Board
or any citizen fail to observe this public charge,
the Chair will ask the offending person to leave the
meeting until that individual regains personal
control. Should decorum fail to be restored, the
Chair will recess the meeting until such time that a
genuine commitment to this public charge is observed.
V. ITEMS FOR DECISION -- CONSENT AGENDA
(Any item may be removed for separate consideration)
A. Professional Services Contract UNC School of
Dentistry
B. Tax Refunds Request
C. Neotraditional Community Planning Worksession
D Video /Audio Contract for the 24 -Hour Courthouse
VI. RESOLUTION$ PROCLAMATIONS
A. Resolution of Appreciation for J. Logan Irvin,
Jr.
VII. SPECIAL PRESENTATIONS
A. Orange County Arts Commission Presentation of
Grant Awards and Report
VIII. PUBLIC HEARINGS
A. Feasibility Study - -NC 54 Widening
IX. REPORTS
X. ITEMS FOR DECISION -- REGULAR AGENDA
A. ArtsCenter Appropriation
B. Historic Inventory Grant Application
C. Commissioners' Salary and Future Policy
D. Approval of Orange County Transportation
Development Plan
XI. APPOINTMENTS
XII. MINUTES
XIII. EXECUTIVE SESSION
XIV. ADJOURNMENT - Litigation
( *) Indicates items that need immediate attention.
Approved February #, 1991
1
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
JANUARY 22, 1991
The Orange County Board of Commissioners met in regular session
on Tuesday, January 22 at 7:30 p.m. at the Franklin Street Post Office
District Courtroom in Chapel Hill, North Carolina.
BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., and
Commissioners Alice M. Gordon, Verla C. Insko and Don Willhoit.
BOARD MEMBER ABSENT: Vice -Chair Stephen Halkiotis
COUNTY ATTORNEY PRESENT: Geoffrey.Gledhill
STAFF PRESENT: County Manager John M. Link, Jr., Assistant
County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker,
Clerk to the Board Beverly Blythe, Finance Director Ken Chavious,
Planning Director Marvin Collins, Planner Gene Bell and Program
Supervisor Wilma Tinney.
NOTE: ALL DOCUMENTS REFERENCE IN THESE MINUTES ARE IN THE PERMANENT
AGENDA FILE IN THE CLERK'S OFFICE.
I. BOARD COMMENTS
Chairman Carey announced that a public hearing on proposed local
legislation will be held on Thursday, January 31 at 7:30 p.m. in
Superior Courtroom in Hillsborough. I He noted that Commissioner
Halkiotis is the County's representative on the Sentencing Policy
Commission which is meeting in Ashville.
The Board decided that the Public Hearing scheduled for January
31 would be open for comments about any item the public may want to
present for local legislation in addition to those listed in the
advertisement.
Commissioner Gordon, by request of Brad Barker of TJCOG, invited
the County Commissioners to attend a conference entitled "Creating a
Regional Vision" which will be held on January 31 beginning at 8:30 a.m.
She also invited the Board to attend a groundwater conference sponsored
by North Carolina State and NCACC on February 19 and 20. She asked that
the appropriate staff member attend this conference.
Commissioner Insko announced that a Joint Public Forum on Women's
Safety Issues would be held on January 23 at 7:30 p.m. at Carrboro
Elementary School.
II. COUNTY MANAGER'S REPORT - NONE
III. ADDITIONS OR CHANGES TO THE AGENDA
Chairman Carey asked that the Board consider under Appointments
an appointment to the Task Force on Reducing Violent Crime and Illegal
Drug Use. He added an Executive Session for a discussion on litigation.
IV. AUDIENCE COMMENTS
A. MATTERS ON THE PRINTED AGENDA
Chairman Carey announced that those who have indicated a
desire to speak will be recognized at the appropriate time.
B. MATTERS NOT ON THE PRINTED AGENDA -- None
PUBLIC CHARGE
Chairman Moses Carey, Jr. read the Public Charge.
V.' ITEMS FOR DECISION - CONSENT AGENDA
Motion was made by Commissioner Insko, seconded by Commissioner
Gordon to approve those items on the Consent Agenda as listed below:
A. PROFESSIONAL SERVICES CONTRACT UNC SCHOOL OF DENTISTRY
The Board approved and authorized the Chair to sign a
contract with the UNC School of Dentistry for the services of a dental
resident to provide dental services in the Health Department. The
contract begins on July 1, 1990 and terminates June 30, 1991.
B. TAX REFUNDS-REQUEST
The Board approved the following release or refund of tax
bills in accordance with General Statute 105- 381(b):.
NAME
Frame Warehouse
Matthew Worth Fearrington
Suphronia M. Cheek
Bryant B. Roberts
Ginger L. Doby
James R. Combs, Sr.
R. Scott French
Mary Burnette
Larry E. Kerr
General Electric
Saab- Scania
James H. Collins, Heirs
Ethel F. Neville
National Realty, Inc.
(A tax refund request for Cathy
meeting.)
ACCOUNT #
AMOUNT
108800
$ 140.21
41115
216.56
18389
15.31
152360
178.33
122891
124.02
105858
14.11
120926
111.41
17683
471.36
74794
266.82
65136
157.76
None
190.65
6467
358.62
84668
38.42
.105632
737.35
L. Terry was deferred until a later
C. NEOTRADITIONAL COMMUNITY PLANNING WORK SESSION
No action was necessary on this item. It was presented as
information.
D. VIDEO AUDIO CONTRACT FOR THE 24 -HOUR COURTHOUSE
To approve and authorize the Chair to sign a
contract /proposal with Southern Media Design and Production, Inc., of
Chapel Hill for an amount not to exceed, $17,720. This approval is
contingent upon County Attorney review and approval.
VOTE: UNANIMOUS
r
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
3
VI. RESOLUTIONSLPROCLAMATIONS
A. RESOLUTION OF APPRECIATION FOR J. LOGAN IRVIN
Commissioner Gordon presented this resolution for approval. She
served on the Planning Board with Dr. Irvin and commended his wisdom
and outstanding leadership on the Planning Board and the Board of
Adjustment. She will present this Resolution of Appreciation to Mrs.
Irvin.
Motion was made by Commissioner Gordon, seconded by Chairman
Carey to adopt the resolution of appreciation as stated.below:
RESOLUTION OF APPRECIATION
for
J. LOGAN IRVIN, JR.
WHEREAS, Dr. Irvin served on the Orange County Board of Adjustment
from October, 1970 through June, 1978, serving as Chair for
seven of those years, and
WHEREAS, Dr. Irvin served on the Orange County Planning Board from
August 1978 until his death on March 31, 1984 serving as
Chair for one year, and
WHEREAS, Dr. Irvin displayed great wisdom and outstanding leadership
which improved the quality of decisions made during his
tenure on these Boards, and
WHEREAS, Dr. Irvin, through his hard work and dedication, earned the
respect and appreciation of government officials, peers,
coworkers and citizens of Orange County, and
WHEREAS, Dr. Irvin, through his influence on the Board of Adjustment
and the Planning Board, displayed his support, cooperation
and promotion of the welfare and safety of each County
citizen,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners on behalf of the citizens of Orange County
expresses to his wife, Elinor Irvin its sincere appreciation
and gratitude for Dr. Irvin's many years of service and
contributions to orange County.
BE IT FURTHER RESOLVED that this Resolution be presented to Elinor Irvin
with the expressed sympathy of the members of this Board and that a copy
of the resolution be spread upon the minutes of this meeting.
VOTE: UNANIMOUS
V11. SPECIAL PRESENTATIONS
A. ORANGE COUNTY ARTS COMMISSION PRESENTATION OF GRANT AWARDS
AND REPORT
Joan Cohen, Chair of the Orange County Arts Commission thanked
the Orange County Commissioners for their support and contributions to
the Arts Commission. She stated that Orange County has more artists per
capita than any other County in North Carolina.
Chairman Carey presented grants to sixteen groups. These are
listed in the agenda abstract.
4
1 VIII. PUBLIC HEARINGS
2 A. FEASIBILITY STUDY - NC 54 WIDENING
3 Planning Director Marvin Collins presented this item to
4 receive citizen comment on a feasibility study for the proposed widening
5 of: N.C. Highway 54 in Orange County. The proposed widening would be
6 from I- 85/40 in Burlington to the N.C. Highway 54 Bypass in
7 Carrboro /Chapel Hill. Mr. Collins listed the possible negative
8. environmental impacts as well as staff comments to the feasibility
9 study..
10 Mr. Collins entered into the record a .letter from Blair
11 Pollock. Mr. Pollock opposes the widening of NC 54 for three reasons:
12 (1) displaces existing buildings, people and agricultural land, (2)
13 disrupts important areas of the local drinking water supply watersheds
14 especially University Lake, and (3) implies that the only way to handle
15 transportation needs is with more roads with no examination of
16 alternatives. He supports the development of passenger rail service
17 between the Burlington area and Chapel Hill /Carrboro, and also
18 encourages carpooling or convenient, regular, cheap, good bus service.
19 Mr. Richard Davis from North Carolina Department of Transpor-
20 tation (NCDOT) stated that they would explore all feasible alternatives
21 to the widening of NC 54. It has not been definitely decided that this
22 widening will be planned.
23 In answer to a question from Commissioner Willhoit about how
24 an item is proposed for a feasibility study, Mr. Davis indicated it
25 could be by a request from a member of the Board of Transportation or
26 a member of the DOT staff.
27 In answer to a question from Chair Carey about the need and
28 where this fits into the proposal, Mr. Davis indicated that it is a need
29 perceived by someone -- a Board member or citizen. He stated that what
30 the feasibility study was saying was that to choose another location
31 would be too expensive.
32 In answer to Commissioner Willhoit's concern about increased
33 truck traffic, Mr. Davis stated that this would be a longer route
34 because of the many stops for signals and intersections.
35 Mr. Davis stated that the next step is that the project could
36 be added as an active project.
37 In answer to a question from Commissioner Gordon on the
38 impact that action by the Board of County Commissioners would have on
39 this widening, Mr. Davis stated that it would depend on the level of
40 support. It would either move it along or slow it down.
41
42 THE PUBLIC HEARING WAS OPEN FOR PUBLIC COMMENTS
43
44 RAY SPARROW spoke against the widening of NC 54. He agreed
45 with the letter received from Blair Pollock. He feels that some
46 alternate form of transportation could be looked at to ease the traffic
47 on NC 54. He stated that this road is a shortcut for truckers. They
48 dodge the scales on Highway 85 and use this route because it is still
49 the most direct route to many points. He indicated that if the project
50 must be done that it be done with minimal impact on the road.
51
52 LOIS HERRING, Chair of the OWASA Board, read a letter into
9
1 the record. In essence she voiced OWASA's concern about possible
2 effects of the proposed project on the quality of Cane Creek and
3 University Lake water supply reservoirs. OWASA is concerned about the
4 direct effects of the construction work itself, and about the longer
5 term effects of increased traffic and subsequent activities that may
6 follow the project. A copy of the complete letter is in the permanent
7 agenda file in the Clerk's Office.
8
9 JANE KELLY, purchased and restored an old home on NC 54. She
10 spoke in opposition of the proposed widening of NC 54 stating it would
11 destroy her property. She questioned why North Carolina is first in
12 highway construction and last in education.
13
14 MIRIAM MURDOCK spoke in opposition of widening NC 54. She
15 agreed with all the environmental concerns stating that not only would
16 this destroy homes but it is most inappropriate at this time. The State
17 cannot afford it and it is no time for more highways and more cars.
18 Funds should be diverted to more needed social and educational things.
19 She suggested a rail line between Chapel Hill and Burlington as an
20 alternative means of travel. She asked that the Board not encourage
21 more automobiles. She feels the widening of NC 54 is not inevitable and
22 stated that now is the time to stop this proposal.
23
24 HENRY WILSON, owner of Wilson and Staples Auto Service,
25 stated that this widening would take his business. He expressed a
26 concern about the people who may be hurt by this widening. He approves
27 of money being spent on public transportation.
28
29 JAMES ASBAUGH stated that when 54 was redone in the 70's,
30 money was allocated in 1956. If DOT had thought it through then, they
31 would have changed some things at that time instead of doing it now.
32 He questioned the traffic count of 6,000 vehicles per day and asked when
33 that count was conducted -- before Highway 40 was opened or after. He
34 feels this is a shortcut for trucks and widening would increase traffic
35 on NC 54 and create a need for a weigh station. He noted that Southern
36 Bell has a fiber- -optic line along NC 54 which would need to be moved for
37 the widening. Also, one of the main feeders to University Lake would
38 have to be crossed. The widening of NC 54 will cause more runoff and
39 erosion of the land. He feels the intersection of Fayetteville Road and
40 NC 54 is dangerous and needs to be studied for a solution.
41
42 PETER TODD, member of the Sierra Club and Orange County
43 Greens, made reference to a transportation study done by TJCOG. This
44 study points our the need for all governments to work together to
45 -coordinate their transportation needs. He advocates that no action be
46 taken before 1992. This would give all the governing bodies time to
47 respond to the land use issues. He referred to an EDC target advisory
48 group which advocated development of Highway 54. He feels this would
49 encourage sprawl and further promote congestion and increase air, water
50 and soil pollution. Another primary concern is that Highway 54 goes
51 through several feeders of the University Lake Watershed. He does not
52 feel this project is financially prudent. The highway fund is projected
L
to be twenty million short this year. He encouraged all local
governments to work with Triangle Transit Authority and TJCOG to
encourage ridesharing /carpooling in West Orange County.
EDDIE WILLIAMS, business owner in Alamance County, stated
that this widening would take the buffer he has in front of his
business. He feels this will be necessary at some time in the future
but not at this time. He feels it is important to plan ahead but asked
that the widening be kept at a minimum. He feels the 200 feet right-
of -way is excessive.
MARGARET BROWN expressed concern about the effects of this
widening on University Lake Watershed. She asked that the Board of
Commissioners not look favorably on this proposal.
JEF asked who originally suggested that the road be widened
and why. No one could answer this question.
LADY FROM ALAMANCE COUNTY stated that there is less traffic
now since I -40 has opened. She lives on 54 and does not support the
proposal. She questioned if this has been considered by Alamance
County.
MARTIE MANDELL stated that there seems to be a great deal of
confusion about why the proposal was made. She questioned if this is
an 8 -10 year plan or a 30 -year plan. She supports other means of
transportation if there is indeed a problem. She asked that the
Department of Transportation give the citizens some choices to the
problem. If this is a 30 -year plan, she asked that a light rail system
between Chapel Hill and Burlington be considered. If this is an 8 -10
year plan, other solutions or studies need to be considered.
Commissioner Willhoit questioned the increase in the amount
of impervious surface this widening would create. Marvin Collins stated
that in the description of the existing facility there was reference
made to four -foot paved shoulders on each side which were counted in
terms of calculating the impervious surface. When the new project was
described, there was no reference to the paved shoulders.
There were several questions about the traffic count and Mr.
Davis will find out exactly when and where the traffic count was done.
Motion was made by Commissioner Willhoit, seconded by
Commissioner Gordon to hold the public hearing open until a written
response is received from the towns of Chapel Hill and Carrboro and for
additional written comments.
VOTE: UNANIMOUS
IX. RESTS - NONE
X. ITEMS FOR DECISION - REGULAR AGENDA
A. ARTSCENTER APPROPRIATION
been held inhes crow for the A tsCenter. The Ca a
easing $5,000 that has
County has received all ttp-
7
1 required information from the ArtsCenter as stipulated when these funds
2 were approved in the 1990 -91 budget. These include (1) an audit report,
3 (2) an annual budget, and (3) a business plan. The County
4 administration does not recommend that these funds be used for a
5 specific purpose.
6 Various questions asked by the Board about the financial
7 obligations of the ArtsCenter were answered by General Manager of the
8 ArtsCenter Eileen M. Helton.
9 Motion was made by Commissioner Willhoit, seconded by
10 Commissioner Insko to release the funds, presently held in escrow, over
11 a five month period beginning in February, 1991 with monthly payments
12 of $1,000 to be made to the Center based on its continued demonstration
13 of improving their financial condition and debt situation as evidenced
14 by monthly updates provided to the County Finance Director and County
15 Commissioners. The Board agreed that this money should be used for
16 current expenses and programming instead of deficit reduction. VOTE:
17 UNANIMOUS
18
19 B. HISTORIC INVENTORY GRANT APPLICATION
20 Marvin Collins explained that the grant funds would be used
21 to conduct an inventory of historic sites and structures in the
22 unincorporated portions of Chapel Hill Township.
23 Motion was made by Commissioner Gordon, seconded by Chairman
24 Carey to authorize the County Manager to apply for up to $5,000 from the
25 Survey and Planning Grant Program. The amount would be matched by
26 $5,000 from Orange County and would be used to conduct an inventory of
27 historic sites and structures in the unincorporated portions of Chapel
28 Hill Township.
29 VOTE: UNANIMOUS
30
31 C. COMMISSIONERS' SALARY AND FUTURE POLICY
32. Chairman Moses Carey, Jr. asked that the Board consider a
33 policy on salary adjustment for the County Commissioners.
34 Motion was made by Commissioner Gordon, seconded by
35 Commissioner Insko to approve the following recommendation:
36 1. That the staff be instructed to compute the salary levels
37 which would have resulted had the County Commissioners
38 received the same annual
39 cost of living adjustments
received by other county staff since the Commissioners,
40 salary was last adjusted in 1984 for Board Members and
41 in 1983 for the Chairman.
42 2. That the resulting salary levels be adopted for the
43 current Board Members and Chair effective July 1, 1991.
44 3. that the Board adopt a 5% higher differential
45 Vice - Chairman, and for the
46 4. That the Board of County Commissioners adopt a policy of
47 applying the same future cost of living adjustments to
48 Commissioner salaries as applied to all other County
49
50 personnel salaries annually unless instructed otherwise
by the Commissioners.
51 VOTE: UNANIMOUS
52
8
D. APPROVAL OF ORANGE COUNTY TRANSPORTATION DEVELOPMENT PLAN
Department on Aging Director Jerry Passmore presented for
consideration of Board approval the final Orange County Transportation
Development Plan covering the period 1991 -94. The report recommends
continuing with the County Department on Aging administering the C.A.T.
program, emphasizing and expanding human service agency transportation
and to begin limited public service with a new C.A.T. Express Shuttle
route having pickup points between Prospect Hill, Cedar Grove,
Hillsborough, Chapel Hill and Carrboro.
Motion was made by Commissioner Insko, seconded by
Commissioner Gordon to approve and authorize the Chair to sign any
required certification documents following the county attorney's review.
VOTE: UNANIMOUS
XI. APPOINTMENTS
Motion was made by Commissioner Insko, seconded by Commissioner
Gordon to approve the following appointments:
ARTS COMMISSION - Appointment of Betty Cloutier and Chris Firpo
to their first term and reappointment of Gerald Eidenier and Thomas Link
to their second full terms.
BOARD OF HEALTH - Appointment of Fred Battle as "Public"
representative for his first term.
TASK FORCE ON REDUCING VIOLENT CRIME AND ILLEGAL DRUG USE
Appointment of Elsie Pickett as the County representative
XII. MINUTES
Motion was made by Commissioner Insko, seconded by Commissioner
Gordon to approve the January 7, 1991 - regular meeting _minutes as
corrected.
VOTE: UNANIMOUS
XIII. EXECUTIVE SESSION
Motion was made by Commissioner Gordon, seconded by Commissioner
Insko to go into Executive Session to discuss litigation.
VOTE: UNANIMOUS
. Motion was made by Commissioner Gordon, seconded by Commissioner
Insko to adjourn the Executive Session and to reconvene into Regular
Session.
VOTE: UNANIMOUS
XIV. ADJOURNMENT
Motion was made by Commissioner Gordon, seconded by Commissioner
Insko to adjourn the meeting. The next regular meeting will be held on
February 4 at 7:30 p.m. in the Courtroom of the Old Courthouse,
Hillsborough, North Carolina.
Beverly A. Blythe, Clerk Moses Carey, Jr.
d
I
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 1991
SUBJECT: Professional Services Contract, UNC School of Dentistry
DEPARTMENT: HEALTH
ATTACHMENT(S):
Four (4) page Agreement
1
Action Agenda
Item No. ��
PUBLIC HEARING: Yes X No
INFORMATION CONTACT:
HEALTH DIRECTOR'S OFFICE X2412
TELEPHONE NUMBER:
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
PURPOSE: For the Health Department to contract with the UNC School of
Dentistry for the services of a dental resident to provide dental
services in the Health Department.
BACKGROUND: This is a renewal contract of an agreement that has extended for
over a decade. Through the collaborative relationship between the
Health Department and the Dental School, Orange County provides
very economical yet high - quality dental services to its citizens
who are unable to afford private care. The terms of the contract
are unchanged from previous documents except for the effective
date starting July 1, 1990, through June 30, 1991. Funds to cover
the contract are included in the approved budget.
Submission of this contract for approval was delayed by the School
of Dentistry pending signatures by University and Hospital
officials which only came in December of 1990. In spite of the
delay, the service was uninterrupted. The University has absorbed
the cost and has not submitted a bill, awaiting full approval of
the contract.
RECOMMENDATION(S): Approve the contract and authorize the Chair to sign.
STATE OF NORTH CAROLINA
COUNTY OF ORANGE
AGREEMENT BETWEEN
THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
SCHOOL OF DENTISTRY
FOR ITS
DEPARTMENT OF DENTAL ECOLOGY
AND
ORANGE COUNTY HEALTH DEPARTMENT
AMBULATORY CARE DENTAL SERVICE
AND
2
THE NORTH CAROLINA MEMORIAL HOSPITAL
THIS AGREEMENT, made and.entered into this the 1st day of July, 1990, by an
between The University of North Carolina at Chapel Hill, School of Dentistry
hereinafter referred to as "The School of Dentistry ', for its Department of Denta'
Ecology; and The Orange County Health Department hereinafter referred to as "Th
Health Department'( for its Ambulatory Care Dental Service, and the North Carolin
Memorial Hospital, hereinafter referred to as "The Hospital ".
WITNE5SETH:
WHEREAS, The Health Department desires the services of one resident at th
postgraduate year one level in the Ambulatory Care Dental Service for the academi
year 1990 -91;
WHEREAS, The Health Department desires to reimburse The School of Dentist
for the salary plus fringe of one resident at the postgraduate year one level;
WHEREAS, The School of Dentistry and The Hospital wish to provide t
services of one resident to The Health Department;
NOW, THEREFORE, in consideration of the premises and of the following mutu 1
promises, covenants, and conditions, The School of Dentistry, The Hospital and T E
Health Department agree as follows:
V
13
Between The University of North Carolina
School of Dentistry for its Department of Dental Ecology
and OCHO and NCMH
Page 2 of 4
1. The Health Department will reimburse The School of Dentistry at the close
of each quarter for 1/4 the total salary ($24,000) and fringe benefits, Worker's
Compensation ($72.00), Unemployment Insurance ($12.00), FICA ($1,836.00), Hospital
Insurance ($2,657.00), Parking ($210.00), Interns Permit ($50.00), Total Fringe
($4,897.00) of one postgraduate year one resident beginning July 1, 1990
(quarterly totals - salary $6,000.00 fringe $1,224.25 grand total quarterly
reimbursement $7,224.25).
2. The School of Dentistry will provide the services of one postgraduate
year one resident to The Health Department for the purpose of rendering
comprehensive dental services of 4 1/2 days /wk.
3. School of Dentistry will bill The Health Department at the close of each
quarter for the salary /fringe of one postgraduate year one resident.
4. The person whose services are to be provided pursuant to this Agreement
is, for all purposes, an employee of The School of Dentistry.
5. While the North Carolina Memorial Hospital Oral Medicine House Staff
are on rotation at the Orange County Health Department, their professional
liability insurance coverage will be provided by the Self- Insurance Program for
Professional Liability of The North Carolina Memorial Hospital and University of
North Carolina School of Medicine with coverage of at least $1 million.
6. This Agreement shall run for a period of one year, from the 1st day of
July, 1990, to the 30th day of June, 1991, and shall be renewable thereafter.
7. This Agreement or its renewals may be terminated at any time without
penalty by either party provided that written notice of such termination is
furnished to the other party at least 90 days prior to termination. In the event
4
Between The University of North Carolina
School of Dentistry for i.ts Department of Dental Ecology
and OCHD and NCMH
Page 3 of 4
of such termination any payment due shall be prorated to the date of termination.
8. In compliance with 42 U.S.G. 1395x (v)(1)(I) and implementinc
regulations, The School of Dentistry and The Health Department agree, until thi
expiration of four years after the services are furnished under this contract, ti
allow the Secretary of the Department of Health and Human Services and the
Comptroller General access to this contract and to the books, documents and record;
of The School of Dentistry and The Health Department necessary to verify the natur
and extent of the costs of this contract. The School of Dentistry and The Healt'
Department further agree that if any of the duties of this contract are carried ou
by a subcontractor of The School of Dentistry or The Health Department suc
subcontract shall contain a clause to the effect that, until the expiration of fou
years after the services are furnished under such subcontract, the Secretary of th
Department of Health and Human Services and the Comptroller General shall hav
access to such subcontract and to the books, documents and records of th
subcontractor necessary to verify the nature and extent of the costs of suc
subcontract.
It is understood by both parties to this Agreement that salaries of employees
of The School of Dentistry which are reimbursed in whole or in part may be adjusted
during the term of the Agreement pursuant to legislative or administrative action.
9. The Health Department and The Hospital hereby agree with The School of
Dentistry that, in its educational and /or employment practices The Health
Department will comply with such non - discrimination laws as may be applicable o
it in the performance of this Agreement..
10. The Agreement contains the entire understanding of the parties and shal
M
r
ki
Between The University of North Carolina
School of Dentistry for its Department of Dental Ecology
and OCHD and NCMH
Page 4 of 4
not be altered, amended or modified, except by an agreement in writing executed by
the duly authorized officials of both parties.
11. The laws of North Carolina shall govern the validity and interpretation
of the provisions, terms and conditions of the Agreement.
IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in their
official capacities of the day and year listed below.
FOR AND ON BEHALF OF: FOR AND ON BEHALF OF THE
UNIVERSITY OF RTH CAROLINA AT
CHA�LHLL
Daniel B. Reimer Ben J. Tjkhi,
Health Director Vice Chancellor
Date: Business and ,
i a n c e
Date • �o o
This instrument ha!s been preaudited in the
manner required by the Local Government Budget
and Fiscal Control Act.
KQNaGTN cNa►ueou$
Director, Orange County Finance
Date:
Chairman, Orange County
Board of Commissioners
Date:
FOR AND ON BEHALF OF:
J OLINA MEMORIA
Eric B. Munson, Executive Dir.
Date:
� M'
SUBJECT:
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 1991
Tax Refund Requests
DEPARTMENT:
Assessor's Office
ATTACHMENT(S):
Individual Requests
� 1
Action Agenda
Item No. 1f_®
PUBLIC HEARING: Yes X No
INFORMATION CONTACT:
TELEPHONE NUMBER:
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham -- 688 -7331
PURPOSE: To consider 15 request(s) for refund of tax bills.
r
BACKGROUND: General Status 105- 381(b)
Action of Governing Body - Upon receiving a taxpayers
written statement of defense and request for release
or refund, the governing body of the Taxing Unit
shall. within 90 days after receipt of such a request
determine whether the taxpayer has a valid defense to
the tax imposed or any part thereof and shall either
release or refund that portion of the amount that is
determined to be in excess of the current liability
or notify the taxpayer in writing that no release or
refund will be made.
RECOMMENDATION(S): The manager's recommendation for each tax
refund request is stated on the individual request.
r
ORANGE
1990
COUNTY
TAX RATES
la
LEVY
CODES
RATE
RC
TOTAL RATE
COMBINATION
GO
COUNTY
.00765
00
.008025
County Tax
+ Orange Fire Tax
01
.00841
County Tax
+ White Cross Fir
G1
CARRBORO
.0060
02
.010185
County Tax
+ C.H. Sch. Dst +
White Cross
Fire Tax
G2
CHAPEL HILL
.0061125:
03
.00795
County Tax
± Efland Fire Tax
04
.010225
County Tax
+ C.H. Sch. Dst.
G3
HILLSBOROUGH
.0048
South Orange
Fire Tax
06
.00845
County Tax
+ South orange Fi
07
.009945
County Tax
+ C.H. Sch. Dst.
CH
C.H. SCHOOL DIST
.001775.
;
New Hope
Fire Tax
08
.00817
County Tax
+ New Hope Fire T
DR
DOWNTOWN REVITALIZATION
Q9
.00827
County Tax
+ Eno Fire Tax
MUNICIPAL SERVICE
10
.00815
County Tax
+ Orange Grove Fi
DISTRICT
.0007
11
.009925
County Tax
+ C.H. Sch., Dst.
Orange Grove
Fire Tax
FIRE
DISTRICTS:
1
13
.009425
County Tax
+ C. H. Sch. Dst.
14
.009735
County Tax
+ C.H. Sch. Dst.
FA
ORANGE
.000375
Chapel Hill
Fire Tax
FB
EFLAND
.0003
15
.00809
County Tax
+ Little River Fi
FC
SOUTH ORANGE
.0008
16
.00835
County Tax
+ Cedar Grove Fir
FD
NEW HOPE
.00052
17
.009925
County Tax
+ C.H. Sch. Dst.
FE
ENO
.00062
Southern
Triangle Fire Tax
FF
ORANGE GROVE
.0005
19
.009985
County Tax
+ C. H. Sch. Dst.
FG
CHAPEL HILL
.00031
Damascus
Fire Tax
FH
LITTLE RIVER
.00044
21
.015425
County Tax
+ C.H. Sch. Dst.
FI
CEDAR GROVE
.0007
Carrboro
City
FJ
SO TRIANGLE
.0005
22
.0155375
County Tax
+ C.H. Sch. Dst.
FK
DAMASCUS
.00056
Chapel Hill
City
FL
WHITE CROSS
.00076
1
23
.01245
County Tax
+ Hillsborough Ci
24
.00765
County Tax
only (Inside Meba
City)
VEHICLES:
25
.00765
County Tax
only (Inside Durh
City)
V1
CARRBORO VEH.
5.00
32
.0162375
County Tax
+ C.H. School Dst
Chapel Hill
City + Downtown
V2
CHAPEL HILL VEH.
5.00
Revitalization Municipal
Service District
v3
HILLSBOROUGH VEH.
5.00
88
.0061125
Chapel Hill
City only (Durha
County)
2
MAP # 7
TRACT #
ACCOUNT # 108800
BILL # 892016
RATE CODE
Frame Warehouse
4626 South Blvd.
Charlotte, NC 28209
COMMENT: Taxpayer listed in orange County by mistake, had moved
business to Durham.County 8/88. Durham County advised them to list
there, which they did.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund tax overpayment for 1989.
Valuation: $9,620
GO $68.30
G2 54.83
CH 17.08
$140.21
RECOMMENDATION: Approve
ORDER:
LO F"
3
MAP # 7
TRACT #
ACCOUNT # 41115
BILL # 8918740
RATE CODE
[ ]
Matthew Worth Fearrington
2209 Old Greensboro Rd.
Chapel Hill, NC 27516
COMMENT: 1988 Nisson was listed by both lessee and lessor. Should
have been listed.by lessor.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayment to lessee.
Go $94.93
G1 78.21
CH 23.73
Late List 19.69
Refund: $216.56
RECOMMENDATION: Approve
•;1 *:T
DATE:
n
7
1
MAP # 7
TRACT #
ACCOUNT # 18389
BILL #
RATE CODE 22
[ a
Suphronia M. Cheek
106 North Elliott Rd. #B -6
Chapel Hill, NC 27514
COMMENT: 1979 Ford Granada listed by above taxpayer and daughter,
Cynthia Jones, account nbr. 101331.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax on vehicle to Ms. Cheek
for 1989.
GO $7.46
G2 5.99
CH 1.86
$15.31
RECOMMENDATION: Approve
DATE:
4
5
MAP # 7.138A..4
TRACT # 7.40527
ACCOUNT # 152360
BILL # 9034910
RATE CODE 07
Bryant B., Roberts
Suite 403
3200 Croasdaile Dr.
Durham, NC 27702
COMMENT: Owner provided verification that house was only 51% complete
as of 1 -1 -90 instead of 60% complete as previously indicated.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayment for 1990
$170,480 GO $137.18
152,547 CH 31.83
FD 9.32
$ 17,933
$178.33
RECOMMENDATION: Approve
ORDER:
DATE:
I
MAP # 3
TRACT #
ACCOUNT # 122891
BILL # 9011061
Ginger L. Doby
Rt 1, Box 49
Ef land, NC 27243
COMMENT: Request for refund due to clerical error in totaling value of
motor vehicles. Taxed on $19,350, shough have been taxed on $3,750.
Price also reduced on 1947 Chev. from $3000 to $500. Refund value
difference is $15,600.
REFERENCE: G.S.105- 381(a)(1)a. A tax imposed through clerical error.
ACTION REQUESTED: Refund 1990 property tax overpayment.
Valuation: $15,600
GO $119.34
FB 4.68
$124.02
RECOMMENDATION: Approve
ORDER:
117:1V 4 4,
MAP #
TRACT #
ACCOUNT #
BILL #
RATE CODE
James R. Combs, Sr.
& Dora W.
1238 South 5th St.
Mebane, NC 27302
3.30..1
105858
8839635
COMMENT: Request for refund for 1988 on 1974 Dodge $400, and 1979
Chev. $16904 Total value of $2090. Motor vehicles listed
in Alamance County in 1988.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Request refund for 1988 on value of $2,090.
GO $13.48
FB .63
$14.11
RECOMMENDATION: Approve
DATE:
r
■ •
MAP # 7.29C.C.45
TRACT # 720172
ACCOUNT # 120926
BILL # 9014300
RATE CODE
[ l
R. Scott French
250 Glencourtney Dr.
Atlanta, GA 30328
COMMENT: Taxpayer did not own 1986 Ford Bronco on January 1st.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayment for 1990.
GO: $54.85
G2: 43.83
CH: 12.73
$111.41
RECOMMENDATION: Approve
ORDER:
DATE:
8
MAP # 7.11..98
TRACT # 710189
ACCOUNT # 17683
BILL # 89 -11195
RATE CODE 02
Mary Burnette
Box 67
Carrboro, NC 27510
COMMENT: Above tract was merged with tract #723763, but property
owner continued to receive tax bill for separate tract,
resulting in double taxation.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayment for 1986, 1987,
N*b19NI�15 PkrI v
ORDER:
DATE:
Approve
1988 and
1989.
The 1990
bill was released.
1986
1987
1988
1989
Total
Refund
Valuation:
$ 8,571
$14,338
$14,338
$14,338
GO
$55.71
$87.19
$92.80
$102.15
$337.85
CH
17.05
23.74
25.53
25.44
91.76
FL
8.57
11.36
10.93
10.89
41.75
$81.33
$122.29'
$129.26
$138.48
$471.36
N*b19NI�15 PkrI v
ORDER:
DATE:
Approve
1 1
MAP #
5.22 .40
TRACT #
502319
ACCOUNT #
74794
BILL #
9022303
RATE CODE
09
[ ]
Larry E. Kerr
4622 Brigadoon Dr.
Durham, NC 27705
COMMENT: House was measured incorrectly.
REFERENCE: G.S.105- 381(a)(l)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayment for 1981 -1990
1986
1987
1988
1989
1990
Total
Valuation: $4,414
$7,925
$7,925
$7,925
$7,925
Refund
GO: $28.69
$48.02
$51.11
$56.26
$60.62
$244.70
FE: 2.64
4.75
4.91
4.91
4.91
22.12
$31.33
$52.77
$56.02
$61.17
$65.53
$266.82
RECOMMENDATION: Approve
x];18:4
DATE:
11
11
MAP # 7
TRACT #
ACCOUNT # 65136
BILL # 9049095
RATE CODE
� l
General Electric
Capital Auto Lease
P.O. Box 310
Barrington ILL 60011
COMMENT: vehicle should have been taxed in rate rode 09 instead of
rate code 22.
REFERENCE: G.S.105-381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund tax overpayment for 1990 based on difference
between rate code 22 and rate code 09.
valuation:, $21,020
Rate Code 09 Rate Code 22 Amount to Refund
GO: $160.80 GO $160.80 $326.59
FE: 13.03 G2 128.48 - 173.83
CH 37.31
RECOMMENDATION:
XzVolam
DATE:
$173.83 $326.59 $157.76
Approve
r ■
1 'r
MAP # 7
TRACT # 152451
ACCOUNT #
BILL # 9051675
RATE CODE
Saab-Scania
Automotive Financial Serv.
P.O. Box 1194
Buffalo, NY 14240
COMMENT: Vehicle has been listed in Guilford County for 1990.
REFERENCE: G.S.105-- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax on 1988 Saab
Valuation - $12,270
GO: $93.87
G2: 75.00
CH: 21.78
Refund: $190.65
RECOMMENDATION:
ORDER:
DATE:
Approve
12
MAP #
4
Total Refund:
TRACT #
400462
$217.22
ACCOUNT #
6467
141.40
BILL #
90 -8273
$358.62
RATE CODE
23
James H. Collins, Heirs
c/o Corine P. Collins
P.O. Box 983
Hillsborough, NC 27278
[ l
COMMENT: Taxpayer was only allowed $1,754 homestead exemption for
1988, 1989 and 1990. Should have received full exemption
of $12,000.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED: Refund property tax overpayemnt for 1988, 1989, and
1990.
1988
GO: $66.09
G3 46.11
$112.20
RECOMMENDATION: Approve
F1I 'X
*ol
1989
1990
Total Refund:
72.75
$78.38
$217.22
46.11
49.18
141.40
$118.86
$127.56
$358.62
13
r
w
MAP #
TRACT #
ACCOUNT #
BILL #
�
l
Ethel F. Neville RATE CODE
107 Cobb St.
Carrboro, NC 27510
7.22 20
727784
846,68
11
COMMENT: Property owner taxed for a house valued at $1500 that
did not exist.
REFERENCE: G.S.105- 381(a)(1)b. An illegal tax.
ACTION REQUESTED:
Refund
property tax
overpayment
for 1986, 1987, and
1988
Valuation: $1,500
1986
1987
1988
Total Refundd
GO
$9.75
$9.09
$9.67
$28.51
CH
2.98
2.47
2.66
8.11
FF
.60
.60
.60
1.80
$13.33
$12.16
$12.93
$38.42
RECOMMENDATION: Approve
N•l
DATE:
14
MAP #
3.12B.B.4
TRACT #
332333
ACCOUNT #
105632
BILL #
89 --3582
RATE CODE
03
[ I
National Realty, Inc.
P.O. Box 8.33
Lexington, NC 27292
COMMENT: Above tract taxed with a house. House was picked up on
wrong tract.
REFERENCE: G.S.105- 381(a)(1)b. An.illegal tax.
ACTION REQUESTED: Refund property tax overpayment for 1987,1988, and
1989.
Valuation: $35,917
1987 1988 1989 Total Refund
GO $217.65
FB $ 11.49
$229.14
RECOMMENDATION: Approve
W%ol
DATE:
$231.66
10.77
$242.43
$255.01
10.77
$265.78
$704.32
33.03
$737.35
15
■
MAP #
TRACT #
ACCOUNT # 89- 001092
BILL #
RATE CODE 00
Cathy L. Terry
P.O. Box 464
Hillsborough, NC 27278
16
COMMENT: Taxpayer penalized $100 for failing to list motor vehicle
in 1989. Letter attached requesting a refund or release of
the penalty.
REFERENCE: GS 105- 312(hU
ACTION REQUESTED: Refund /Release $100 motor vehicle penalty.
RECOMMENDATION: Approve
mol-DR.9
DATE:
0 RANGE C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date January 22, 1991
SUBJECT: NEOTRADITIONAL COMMUNITY PLANNING WORKSESSION
DEPARTMENT: PLANNING
ATTACHMENT(S):
* - Related News Articles
1
Action A enda
Item #Vc
PUBLIC HEARING Yes _x —No
INFORMATION CONTACT:
Dave Stancil, Extension 2590
TELEPHONE NUMBERS:
Hillsborough - 732 -8181
Durham - 688 -7331
Mebane - 227 -2031
Chapel Hill - 967 -9251
PURPOSE: To inform the board of a joint public- private
worksession to be held on February 21, 1991.
BACKGROUND: Over the past few years, a significant
national trend toward designing new communities
with an eye to traditional features (such as a
town square, pedestrian - -scale services and a
mixture of commercial and residential
development) has occurred. This type of
"neotraditional" planning has since been the
subject of articles in publications as diverse as
Newsweek to professional design journals.
The principal proponent of this type of design
concept is world - renowned Miami architect Andres
Duany. In designing new communities such as
Seaside, Florida - which incorporates strict
design standards and "small -town feel" into an
award- winning community - Duany, along with his
wife and fellow architect Elizabeth Plater -
Zyberk, have been in great demand as dynamic
speakers for local governments and private sector
interests across the country.
In late 1990, Livy Ludington of the Rural
Character Study Committee led an effort to bring
Duany to Orange County for a day -long seminar
with elected officials of the Joint Planning Area
governments and other public and private
sector community leaders.
With assistance from the Towns of Chapel Hill and
Carrboro, Orange County, and the Triangle J
Council of Governments, this effort has proved
successful in securing a lecture and worksession
with Duany.
This worksession will be held on Thursday,
February 21 at the Institute of Government
Auditorium. A tentative agenda has Duany
providing a one --hour lecture at 11:00 (open to
the public), followed by lunch and a three -hour
worksession /seminar in the afternoon. He will
then speak to a regional audience in the Research
Triangle Park at 7:00 p.m.
The afternoon worksession, which will deal with
applying his concepts locally, will be limited to
elected officials and advisory boards of Orange
County local governments, community leaders, and
representatives of private sector interests (the
Chapel Hill Design Council, Chambers of Commerce,
etc.). This worksession will be highlighted by a
panel discussion moderated by former Chapel Hill
Councilman David Godschalk -- including Duany and
four other representatives of different
viewpoints from across the county.
This session with Duany is highly relevant to two
current efforts in the County: the Rural Village
concept of the Rural Character Study Committee;
and the Efland Area Study, where residents have
indicated their desire to maintain their
community character. Linkages with regional
efforts on mass transit and land use planning are
also readily apparent.
Attached are articles describing the guest
speaker and some of his efforts to date. The
board will be receiving further details on this
seminar /worksession as details are finalized.
Invitations are scheduled to be mailed in early -
February.
RECOMMENDATION: Receive as information.
ti
TRIANGLE J COUNCIL OF GOVERNMENTS
100 Park Drive. P O Box 12276
Research Triangle Park. NC 27709
(919) 549.0551
(919) 549.9390 Fax
3
Corj" 12 -(n -ga
Apex 30 November 1990
Benson
Broadway
Carrooro
Cary
Andres Duany
Cha Hill pet Hi
Clayton Duany, Plater -Zyberk Architects
Durham
Four Oaks 1023 SW 25th Avenue
Fuquar y Var na
Garne Miami, FL. 33135
Goiaston
H4i500'01.11^•
Holly Springs Dear Mr. Duany:
Keniy
Krngntoale
Motnsvirre This letter is to confirm arrangements for your visit to Chapel Hill /Orange
Pine level County, North Carolina on Thursday 21 February 1991. We understand
PntS00r0
Princeton that you will be in Charlotte on Wednesday 20 February. These
pale gn
Roiesv,iie arrangements have been worked out by Livy Ludington of the Orange
o
Selma County Rural Character Study Committee, through telephone
e�ma
s,,er C-ty communications with Marilyn Avery of your office. The Triangle J
Smdnl-ela
Vlawe Forest Council of Governments as the regional planning organization for the b-
Vvence':
2e0.rlon counties in the Raleigh- Durham - Chapel Hill area has tentatively agreed to
take financial responsibilities for your visit.
A small arrangements committee representing the four organizations
involved (Chapel Hill, Carrboro, Orange County and Triangle J) have
developed the following schedule for your visit:
Thursday 21 February
9:05AM Depart Charlotte - Douglas Airport (USAir Flight #1435)
10:OOAM Arrive Raleigh- Durham Airport (ground transportation to
meeting site in Chapel Hill will be provided)
11:00AM One hour lecture/ presentation (estimated attendance: 75)
12:OONoon Lunch (location and hosts to be arranged)
2:00PM to Discussion /work session with 30 -50 invited local officials,
5:00PM planners, developers, bankers and architects from Chapel
Hill, Carrboro and Orange County
A WORLD CLASS REGION
Chatham • Durham • Johnston • Lee • Orange • Wake
4
5:30PM Dinner (location and hosts to be arranged)
7:30PM to Lecture at a site in the Research Triangle Park for local
9:OOPM officials, planners, developers, bankers and architects from all
of the 6 counties in the Region r area co-sponsored by the
Architecture Program, School of Design, NCSU (estimated
attendance: 200)
Overnight accommodations in the Research Triangle Park
will be arranged
Friday 22 February
9:OOAM Depart Raleigh- Durham Airport (American Airlines #651)
11:05AM Arrive Miami
We also understand that our financial obligations to you for this visit are a
$1500 fee plus travel expenses (ie. flight from Charlotte; return flight to
Miami; 1 -night hotel; meals).
It is important that you confirm this schedule and financial arran ements
before 2 . After we have received that confirmation,
additional details about the purposes and expectations for this visit will be
provided by the arrangements committee.
We are looking forward to your visit and the insight you can provide
about neotraditional planning approaches for Orange County and the
Region.
Sincerely,
�% .
Brian R. Benson
Senior Planner
cc Marilyn Avery
Livy Ludington
J'
Wr
Andres Duany and Elizabeth Plater- Zyberk, Architects
2949 Coconut Avenue, Miami, Florida 33133 (105) 445 -7602
Since the founding of their firm in 1980, Andres Duany and Elizabeth Plater - Zyberk have been
widely recognized for their architecture and urban design projects, including Seaside, Florida, the
only authentic town to be successfully built in the United States in the last 40 years.
The firm has 25 people in its home office in Miami, Florida, and two outpost offices: one in Boston
and one in Maryland. Besides sharing the design and administrative responsibilities of the practice,
the two principals maintain an active involvement in academia. Plater - Zyberk is Associate
Professor and Director of the Master of Architecture Program at the University of Miami. Duany
travels to universities around the country; in the last three years he has taught studios at the graduate
schools of Harvard, Yale, and Princeton.
The principals' teaching and practice agenda are closely related, part of a mission to produce
alternatives to 20th century suburban sprawl. The firm's work assumes that the documented ills of
suburbia, such as social isolation, traffic congestion, the separation of the work force from job
locations, not to speak of visual blight, are potentially solvable in the design of focused and
integrated communities using the traditional small town as the model. The method is being tested
in town design projects currently under way, ranging in size from 60 to 4,500 acres: Belmont,
Virginia; Riverfront, New Hampshire; Kentlands, Maryland; Mashpee, Massachusetts; Blount
Springs and Tannin, Alabama; Friday Mountain, Texas and others, in which the firm's responsibili d
es are for master plan design, zoning and architectural coding. This practice along with the concerns
above has produced a special graduate studies program at the University of Miami School of
Architecture in Suburb and Town Design.
As part of the same agenda, the firm's architectural projects explore the relationship of the individual
building to its urban context, as well as its participation in the specific local geographical and
historical tradition. The firm's built projects have been recognized by over 18 awards in the last
five years, and by publication in over ninety books, journals and periodicals, including Time,
Newsweek, The Atlantic, The New York Times, The Boston Globe, The Wall Street Journal, and The
Washington Post.
Both principals maintain a professional service involvement as well. Plater -Z yberk is a Trustee of
Princeton University and a member of the Indianapolis State Capitol Complex Design Advisory
Board. Duany has just completed a term as a member of the City of Miami's Heritage Preservation
Board and is currently on the review board of the National Endowment of the Arts. Both Duany
and Plater - Zyberk received the B.A. in Architecture and Urban Planning from Princeton University
and the Master of Architecture from the Yale School of Architecture.
February 1989
J
:J
V.
J
J.
J
FL
R
x
4
r
lJuany and Plater- Lybcrk: rethinking the runrepb behind'thi: planned community
Blueprint for
theFuture
By JOSEPH GIOVANNINI
or architects Andres Duany and
Eltubeth Pkiter- Zyberk, a cup of
coffee is one of the measures of cul-
ture. In one aspect of their vision of
wi ideal city or town. friends and colleagues
chance upon each other on a sidewalk, duck
into a cafe, spot a third friend with a fourth
person. Companionship, conversation, and
ideas fluty.
But with some exasperation, Duany re-
calls that not long ago it took three people
most of a working day to reach a couple of
hundred people in Miami to arrange a pro-
fessional get- together early that evening. ,
Finally, some thirty people came in thirty
cars. In cities like Miami, he believes, the
car separates people. "Things can be reme-
died in our 'towns, and it can be done im-
mediately," he says. "What we're building
into our suburbs, especially in the Sun ]:felt,
is tragic —it's completely dependent on cars
and it's antisocial. The result is that culture
doesn't develop, because ideas aren't ex-
changed, because people aren't talking. Mi-
ami can buy all the culture it wants, but
nothing ever happens to intensity it. 1 want
to reform society at the level of having peo-
ple meet."
Several years ago, their firm planned the
wonderfully casual and critically acclaimed
new Gulf Coast resort town of Seaside,
Florida, laying out its streets, squares, and
groups of buildings, and setting up design
guidelines for all of the buildings. It is the
blueprint for what may be a more Conversa-
tional future.
With its picket fences, sloping tin roofs,
wood trim, clapboard siding, and the local
Andres Ddliny
Elizabeth
Plater-Zy erk
ffs M_ ANDRES M. DU NY
A Architect
Miami, Fla.
b. 9/7/49
Designed ELIZABETH
the master PLATER -ZYBER
plan for Architect
Seaside, Miami, Fla.
Florida, a b. 12120/50
down -home resort town that
represents an alternative to
America's shapeless tract
developments. Met while studying
architecture at Princeton and later
graduated together from the Yale
School of Architecture.
Collaborated in 1975 on a
historical restoration in Key est,
then joined three other orc.hit cts
to found the Miami -based
Arquitectonico. Resigned in 1960
to form their own portnershi ,
Andres Duany and Elizabet
Plater - Zyberk, Architects.
ESQV1kE /1)ECEM11Ek 19m
rk
113'
Seaside's designers sought to make it a community in the original sense of the iaord.
post office and future town hall down the
road, the beach community would seem to
be only a charming and nostalgic resort. But
when Plater- Zyberk says "nothing was in-
vented, " she is accurate, serious, and mes-
sianic: the couple based the town's organi-
zation on pre –World War Il southern towns,
and wants to model new towns and retrofit
existing towns after them.
Outdoor space in these towns collects
primarily people, rather than just cars. Res-
idents of the new Seaside walk to the tennis
club, the post office, the downtown stores,
and the beach, on sapling -lined streets and
pedestrian walkways. One wide avenue
with grand three -story houses offers the
sort of promenade on which a contemporary
khett Butler could lean over to Scarlet[
O'Hara, as he tips his hat to a passing neigh-
bor, and say that what he wants from this
town is recognition of his respectability.
With the every-which -way conversations
and personal networks its planning encour-
ages, Seaside, when it is fully built, prom-
ises to be the type of town that is knit into a
lively, tight community of opinion. ,.
Although well -known architects such as
Leon Krier, kobert Stern, Stuart Cohen,
Deborah Berke, and Steven Holl are all de-
signing buildings here, the issue is not
merely one of style. The architecture itself
is intended to facilitate the way people
meet: 'The point is not to look like an old
town but to operate like one," Plater -
Zyberk says. At Seaside, the buildings are
refined, but they need not be ---the quality
of fife is in the fabric, and the fabric can be
overlaid onto any existing suburb.
Until six years ago, Duany and Plater -
Zyberk were partners in the successful,
high- splash Miami firm Arquitectonica,
from which they separated in favor of doing
small, human -scale towns as advocated by
European architectural theoretician Leon
Krier and New York architect Robert
Stern. At Seaside, they essentially devel-
oped a small -town code with rules about
how far houses should be from each other
and from the street, and how wide the
street itself should measure. Nothing was
left to chance, except where they wanted
chance to occur.
During the recession in Florida from 1978
to 1980, the couple and developer Robert
Davis drove throughout the South, simply
stepping on the brakes when they saw, for
example, beautiful antebellum avenues.
They codified seven different types of urban
buildings for Seaside. "It was a very exis-
tential process," Duany says. '"Phis way,
there's no possibility of error because the
streets and buildings are derived from exist-
ing types that we have seen work." The
couple believes the rules they evolved,
which were tested in design studios she
teaches at the University of Miarni, are ge-
neric. They are putting the code into a com-
puter for application to other communities.
The code will be able to recognize not only
old building types like the schoolhouse and
post office, but new ones, such as parking
structures and six -lane roadways.
Suburbs have long been overlooked by
architects fixed on designing the next stun-
ning downtown building. But Duany and
Plater - Zyberk recognize there are reasons
people prefer suburbs. "There's an ease of
movement," she says. 'There's the back-
yard. " but they also see ways of improving
them. "Ali suburbs contain within them the
aspects of a town — houses, apartments,
shopping centers, offices. That's all that is
necessary," she says, noting that the way
suburbs are assembled today usually per-
mits no alternative to the car.
"Even the willingness to be coded is
there," says Duany, referring to existing
building and planning codes. "If an architect
starts with an idea of a parking lot, he's al-
ready defeated --it's what you have in mind
that counts. What the American city
needs is to encode for different social
J
- 7
mechanisms. "
Plater- Zyberk, who herself was raised in
a small town outside Philadelphia, (her father
and uncle were architects in Poland before
the war and later in the U.S.), says that it's
simply a question of adding more functions
to existing buildings. She cites possibilities
for Dadeland Mall as an example. Surround-
ed by parking areas, the mall is adjacent to
several office buildings that are also sur-
rounded by parking. Nearby are garden
apartments, and beyond that, individual
houses. "You might start by incorporating
housing for the elderly next to the mall, an a
part of the parking lot," she says. 'Then
there might be a child -care center. You
might hook up this complex to another with
public transportation, and soon the areas
would start to 'center' what is a dispersed
community." The Galleria in Houston, for
example, has two large hotels and two office
buildings that adjoin the mall. There is a
track on the roof. It mixes uses. "Suddenly
things are working together, not in isola-
tion," she says.
Plater - Zyberk teaches full time, and
Duany frequently lectures. lie says that
some of their students do not even know
what a city street is, and that many people
visit Disney World for its old -time urban-
ism, for its sidewalks, shops, benches,
trees. Many postwar suburbs dtroughout
the United States, she notes, do not even
have sidewalks.
The couple believe that architecture and
planning should not be divorced, that archi-
tects must think of the larger picture rather
than just the single building. "What you final-
ly remember about the cities you like are
not really the individual monuments but the
spaces the tides form, the way buildings
surround you," Plater- Zyberk says.
In their own architectural projects, even
small ones, they try to create an urban
space, like a street corridor or a plaza within
the site, when there is no surrounding "ur-
banism" to incorporate. Where that is not
possible, they design buildings to be a part
of a city or town, fragments of a larger
whole. At the least, this means that one of
their suburban houses fronts the street
squarely, holding the line suggested by oth-
er houses, and is not allowed to amble off at
a "creative" angle. "There has to be a line, "
she says. The line could be as simple as an
allee of trees regularly planted on both sides
of a street. "What is fundamental is that a
street or square be spatial, not a lot of unde-
fined open space with buildings scattered in
the landscape," Duany says.
They have a blueprint —or rather a print-
out --for reconstructing the city and suburb.
The real design is the redesign of the code.
"A lot of people are cynical and think the
situation is hopeless," he says. "We think it
can be brought under control and im-
proved."
Jm&w Gwvumm is an aerAuwtuee miu- isong in Neu
York.
0wrleaf: Seaside. on the Gulf of Maim
113 E5tlUIkE1DE:CEM1iF1< lbrk,
k- R T S P i - L L W i F �!`
2a THE fiayyu Gl-Chtr: nw-sum MMlt•li 9. (�a�
Seaside: A fresh, lovely vision of beaches past
ANGHITUTUR
by Robert Campbell to
Special to the Globe W
SEASIDE, Fla. - Not In many n
years - not since Sea Ranch In i
Callfornta, In 1464 -has an
k
American —)rt design excited so a
much Interest among architecta to
as the little village of Seaside In w
Florida, e
Satotdc. located on what the to
ca I" call the "hadneck Riviera•' on
mt shores of the Florida panharl- u
dlc, to a dellticrale 1lnluttlon Of a g
Victorian town by the era It 15 11 t
erylhing the typical American re' h
sori is not. There are rto tall con- I
dolnlniums Jammed together e
along the beach and there Is no
chaotic Commercial strip behind m
them, Instead. Seaside b r village
With streets and cottages, a r
square and a bandstand, porches
and white picket lencal. a port al 1
lux and a fire station:
Approaching from the east, as 1
did. the content Is lnernorable-
You drive through West Panama
City. a typically incredible stretch
of miniature golf courses with
pink dlncraurr. asphalt parking
loth, T-shirt •hope, and beach-
front condor that wall everyone
but their owners off from the wG-
let• AB you turn, it half hour later.
Into Seaside, the change 1s like
stepping out Of a mrdhPUSe unw a
cool braxy Lawn. Pastel collages.
trimmed in white, •land along
quiet Imes sod brick -pared
alreeta. There are front porches
with swings and rocking chalrs.
ItOols ors pitched, and rum tower
- used as viewing platforms -
poke up from them. And nothing
separates you from the beach: at
Seaside, no one builds on the
beach. Instead, each of 5-10li 's
six north-south atrerela indcu the
beach at a swimming pavilion
that is shared by that stcl d.8 rlsl-
dents
Seaside 1s it reincarnation Of
the toy -like read of the pant, ell
peelslly those of the am around
the auras of the century. Nothing
Could be more radical today than
such eonsavanam. yet when you
Vigil Seaside you Wonder why any,
doe ever thought of long lhinga
any Other way.
Neither quaint nor noaulgle.
Seaside is the result Of long'
thoughtful study by Warn
young arehlux u who believe that
a tradltl0ttal village 1s simply a
much better model for human set
Clement than is r strip. brastdc Is
detiterately modeled on Southern
towns and or► Ouch 11001"+ u Oak
mulls, Pruvinucumn. FAgarfown.
and Chautrtuqur.
Scaalde's creatom are a devel-
O;w named Hobert Davis and a
pair of young Miami archticLa,
A116M Duany and LIMB th Plat
'Lyberk. Leon Kner, an older
ropeiin architect known for his
illke of modern,anl, is an advls-
. The 'team laid out all the
wit's streets and house loll.
herever possible. streets Fernd-
ale In ocean views or In Idenllfl-
ble landmarks. Plenty of room Is
I for the public realm - a town
square, a bcachfront boardwalk,
nd ouch future buildings as a Ito•
I. a syn%Wlic lower (beitlg de-
goad by Krler). a chapel and oth-
n.
Duany and Plater-Zyberk, who
regard Seaside so a model for sub-
rban development everywhere.
rc designing none of the bulld-
ogs themselves. Instead, they
awe creaked a building anti eon•
ng code meant to tic w almpk and
xpitelt that anyone wing It, no
totter flow untalented, will pi'rr
duce an'approprlale deaigm
The code Is perhaps the must.
emarkable thing about Searldc,
t consists of only one drawing
and a few pages of text. and It's
written In plain, jargon4rce Eng-
bah, yet It coven everything, Sev-
eral different house type$ are s,I'
{owed, based on ouch models a1'
[he traditional Charlestown house
and the Greek Revival antebellum
mansion. The rulal very depend•
Ing on tike house type• but all have
pitched rods and all are required
to fill enough of their lot fronta to
maintain a sense of enclosure of
the street. Viewing lowers, are en-
couraged so the owners can sae
the beach from •their houses.
Purches are usually required and
4.
—�
1 I IIN
Seaside, Fla. Is it relllcarnatlon of lbe toy -llke resaarts of the
especially thuao around the turn of the century'
herited the 6&acrc stir. He re-
nicinbcrs building sarldcaolles
here as r child and admits he's do•
Ing something slmllar now. Ills
presence is a key to the success of
Seaside. He lives here full tiute,
knows everyone and approves ev-
ery new huuac. An urchl,crlural
amllleur, lie's designed a Ile light -
lul house fur hhnsall and ulru cry
sled the town's little utvl'rlladl•
an Pool 0111CCL He tries hard to
choose interesting architects for
the public bulldmgr.
their minimum dimensions are
specified. Corner houses can be,
extra large• when hourea are re-'
qutred to have tenors. the fences
must, tie dcalgned Individually,
with no two the Game On any
street. The Landscape natural to
the Glee - mare scrub and send -
must be preserved- Construction
must be wood. Windows must Ix.
square or vertical, not horlwntal.
Outdoor colors MLMM be approved'
And so on'
One Is reminded of the slmllar
firm ruler that created bOG1u11'G
flock Wry. Like llle Week Wry. bra -
aide achieves plenty of variety
within ILL tlpht con ttrrinlg. in-
deed. If there a any c"' irlt 11'1'
that some of the houses try Wu
lard -tor wtglnalliy Bred Cad up
cute. Them a a sense. Loo, at the
moment, that Seaside Is tau fresh
and,Ghiny, The proud owners keep
repainting and the vtllagc tootle
any Genre of time having waahed
over It.
Of the town's planned 350
dwellings. Perlu'Pb s 4uilrter ere •
now [wilt, Few of %hie public build-
logs are in place Yet, Thigni
one style to the arcbU=Lurc, all-
though the town is pervaded by it
general sense of the Late 1(111 ten•
lury , the period of Queen Anne
and the Clrrslcal Revival.
. Robert Dev1a, the developer. In-
Most of the people who have
bought lutb. L)MVla says. are
profmaIlunalb in Hoerr late 2W to
early hua, and must of the huusea
they build art' second bonito.
though there are a few permanent
rmiderllb. Prices have risen so li
that ale intended mix of a
groupb hasn't developed and pet
Ably won't.
For arthticcture buffs, r s
clal twist to SCdsldr has to do w
theCLIreer ul Leon Krirr, For six
15 years Krirr, derpne a growl
wurldwldc Irma for hto nla
Imaginary pro)ect1'. hall refused
design my actual buildings, rn
Ing Ilia) corldliluns In the wO
arc tai depraved that good wort
trnpusstbit. Such w history p
nun III all IIICredlllly exposed W
lloil aS Ile flow moves 1st Create
unly the central tower and pax
bison arcjAOeb at Seaside but alp
nuusc lur hunaelt. The rest.
slluuld tee visible in ahuul a ya
Rl�
LEISURE & ARTS
by E.LLl:\ Pua.%xk
6
THE WALL STHEET JOURNAL THURSDAY, JULY 17, INN
A Master Builder Regulates the Beach
5rusi4r, Flu.
Plunked right dawn an is luurly road
that Winds past a brilliant white -sand
beach and pail the purple-and-green wa-
lers of like Gulf of hlcxicu, this is our my
ptubable town. Its mrtrupumlrn deli>uy.
reguldr netwurk of Nl vvu. and rally Greek
krnval pull office are pdrmcularly utiex-
weled here ill the F•Iurida panhandle. The
Nh1111111rf of newly luNlallrd Ire ruunN over
lily l.aNlrl culurtd w•uudell houses makes It
Neeltl even Iliure unreal -
Seaside lit, to fact, not it town at all, at
least nut In any legal or nurnlal sense. It's
a speculahvr r"or1 CUmunutbl•y being built
11y . real•emaie developer named fcuberl
DaviN. Uidike other 1,Nur1 corinllunllles,
IhuQoA' which Walr:illy 1mvil bundleds of
Wrmmcal ufi11S arranged around a gulf
1 out Ne ill lined ap fill .1 War it, Seasidt• Is
4,udclrJ oiler IIaUlliWldl Allu•1N'ali Nulall
11, .d, Avj Wilvir 1..11 runl'14.11• IIItiIIu•
i114: ,•d.l,l• nl, If," W-1I, ,mL4 Will, NlrulgN
.rl 1. •t. l,.•L.,n IrN ,11 lu3t a Iett I.-!1 till till.
road. Sr,,bidv IN futlller mbinlguiNlieu fur
'IN rait-IUlly rurl,dr•d :elld t)guruusly ell•
h,rced drNleu and emimrurloru guidelines.
Pan o1 a cuniprclirasive fnasler plan dl.•
trluped by AudrVS Dually and E112ulivill
Plaer- •Lybrrk. parti:: rs in a Adam arcld-
IVL•IWY hrai, Ilirsa guldrimps sWelly he
use of lradiuunal furors and dtaterlrls :aid
a sal ill visual elements Wet, lugell,er, ere.
ate real altd cubrrrml streelscapes. Tile
rnlpiw Nis fin design and fin historic forms
leas ($lade Sraslde nul uldy a lilt financially
liul also a 111a9uel fur archllects and tither
develupers Who slug by Just to Lake it
luux.
some well-known archilecLS have
slopl,ed 10119 ennugl, to commit llreinbelves
10 design Scaslde's rnalur public buudlltgs•
They Include Rebut A.Al. Sterb, L.eun
Kerr and Slrveb Hull. Ilu1 it IN Air. Dens
who SlAgleha11dedly enjuires file Svaslde
'.urban code." He alsu lives here year
ruund, prcatdmig over alisuluely evety-
1111116, mcludltir tilt• Ifichu :at Ihr mitirm,il
bill 1"911 quality lucrl leNlauraut. Arrle
lcctb associaled will, Sea,idc unto reler Ili
Mr. Davis as "life kml9" ur
..tile duke." Thcy ackpuwl
edge, thuugh. that )Its pwr
Son91 slake In the •'luwll" re-
sults In u kind of civallty Cun-
Ifol thdl Is Wlusual for a
slteculanvr project.
Mr. Davis Inhrrled the lid
acres of land from his grind-
littler Ill the Like I970S. When
Ile bt•gao to spend suue little
Ill Itll• nt•:,rby cul limunlly of
C:r,lyloll Lit-.101 hr de%vlup.,d
fin :Illeclwu fur Ihr Liu hills
vribJrular style by lurnld
lilel/'. Andrea Doan)- aml
Elliahrtlt 114ilt -I Zybrrk, till till- oilier
Iwud, had 11CC•Ulile unrra•Ned lit I.VUII
Kflel S theories of urbdnksm this. fit wr IN
d L•'urupeab arehileC1 whu wrllrN dud
draws but ill far has been too pure ever to
build anything. He proselyi12rs fur small
Clues. Ilunlan scale, prdrNlrall activity,
CIaSSICLI and vernacular Iurnls. His IlrNl
bulll work, a house fur lunurlf, will be
here al Seaside and will be followed by
a Krler tower for Isle (own cement
SINCe Al r. Davis had almost exactly, the
amount of laud that Alr. Krim prescribes
fur all Ideal urban quarter," Alf. ljualty
and Ms. Plater- Zyberk saw' at' 0111iurtunlly
here lu put fill llleurtns emu pracucr nl all
American eilvlluurnenl. Afr. Davis
agrcl•U.
The Dually /Puler- Lybrrk master plat
las reviewed by Mr. Krlerl ctlidbfArs ell
Inrllls of Amelicali and LUrupv.111 luwl
pl:lnnlug auU luruts bl)rrtiWed nlu:Ily Ir'tio
uldrl Lt111dIi191, tit Ihr %kjjilht•jNj The braCll
1, it'll utidevl.lupt•d, puuclu.med unly by
Simply w.n del. li.u'lhuus placc0 it Ihr t111Us
ill olaltil slivelb, '1'lgn 1:11 hr not truly dlr
Tilt' guWchnca rrdd like all clullu
lynl•crntury town, and to Nonar
lhrl's how ads place IuukS. llnsluc
Swltlgs end re•vulving Ceding lanN c
1 lilt lu the effect) 1•hr gulurlltMs an
l pllcil, lu ijel, that purCllaaefb of 1411
been able lu Lypa,N irchilect, ant) I
directly W111t benders ant) dfdlll11g a1
Ill pfuduce cullilwieal, cumlurtaulr.
live tluuacs-
Thr )vu119 arclnectN wile hate
here 10 dralgil IluusrN ill leti Ilnd 11,C )l
Willi hula rti14m to InrmrWcl. L;
lierkc, a W.uhuigmu lirxd rrihn,
11,10 tilt hest kiUCCr" w far N
pulled the SeaslUv huuNe lype, rpari
Illule rlaLlllg end Crl•allh6 Illult• ill
thin is uSurl, but ecr11 m•1 liml.lu
Sulltrw•hrl prl,lhi-tail r Aisomer an
Ihlhr'I'slru, wiw is U.a.i.rd In Nt•N Y,
plains 111.11 she and liar preen f 7
h.dim " Vul sl.allru" ,� Noun
Ills j;111drI111r.1 :11111 nl•vr1 w'elll ..
Ihrr
The OKI,• w.14 min .Il I91il ll)' au1,1
apply lu Sr.laulrN puldn hfill.4ll
laid)' 1C4 Lill t•ilIr111 w'.i. Nlmlr l......1
Ill-1114 up1111 Ifunl the buubcl. \II. D_
1.111•ly Urcidrd to apply lhr eudr I
NI1UCIUIVN IN well. Amt Su 1:1r, I-r
that rrr11'l entirely clear, nut tiuc
public bullddigs deslgmd by d wcl
artimecl has oven been marked. .
ullr rlipc.il•N lu by on Indellnlic hul
design Jalapa are liegunalyd.
Se.'rNIdC %ee11u, rlghl bow, to b,
helWrrll safely and rral JiChueci
lerrNl. 11 ❑ pupulaled nluslly lip
erners, corny of wlwln Nay loot r
century alnwsphrie Is pert ul Ili
thM It amends Mein of quieter I
Tennessee or Alabrllla (file air of
fly herr IS heightened for anyour
WWI Krler's work: the belvrdrrej
lord views of the be.l, life llapN w
slladnl6 Ina uulelu.lr markrl, 11ir p..
lour simple wuud pvS" with .
Calivas ruui iiAd A pelmilll flying al
111101 have ,mewed trunk Ito wl,l
talglc drawulgs.l Mr. pave expr
side 10 grow eonNlderably, lhuugr:
CVUIve IA10 a real luwn WILh it iut
flnpulamon 11.1im already ir•e w.
Unit resldenul. Alid II will lie a tot
purtumlty If We guld,lln" cat
;lrelChed iulllclenuy w allow Wt
rrChllrcLs who have been drawn o1
Truly 11r51•rrlr bu11db1gN.
m udilwhi1c. W. 1JU.11ly acid AS
Zybnrk have been apprLwched by c
velupers wlw want W Sun www
oHlcuds Ln ek161Wr Clues whu
guide careful expansions or rube
Weir duwuulwns. (Under the air
UnlvelMly df l W111, t16- arclutc,
been awarded to NEA mane w cc
IZe latch code and to turrl It Idly C
whit the aid of a Culil puller- &Wei
System Hobert Davis, who fuuno
rftalcO his properly ffl"Clally p
While sup PayUig ennaws altcnuu,
TIC hmeld" find W `flop dedL�p, L
applauded.
Urhl.l.-., p..gn'tl l' attar, loirly rtrldy hill
alN., Ilr.tib .111 r \II''AUI'dlil•lr•y Ilalut.Il It••
N,inl1•v N Ills 1 t•Np.•t•l .11111 gl'rrl•.
Tile Nilb'lebi tulrS at Srasldr rppl)' to
the drsien ill Wu,rN- lh Ihr firm brigilltur.
l,wiU bring, bwll, fur exatnple. till• cud,
nladd.lers Ihal tltiuseN be luw, free•Sldild•
Ing, tit w..itl 1raolc cumslruciwil, Willi ex-
lWb;Vd raider], drip 110111 purchrN, and gra•
tar Alai pHOWN. They must br p:,lnlyd dl
rppruv. U p.f,l.•I 1•ulurN Willi ahpruvt.•d can•
Irasimg Irlm. tllodtiwN Illay be• Unly yl.rli-
c.il of Nquart ' rwlN must be lmcUl ur w'uud
shake- Laudsrapwg of Ihr Inuudawry
yards tuliSI be of sand and nrltvc• scrub.
And rich huust• nlusl have Its owe Willie
pl(•krl It•uc•r. likAh lio lAallert repealed oil
ally one sliret-
Y
L
C=
IY
r_
0
ae
O+
•O
r
a
vi
rt
C p C b C F C.s
N jR
- c �
der
c
4
a
V
-• O ti
4 -
n 'C L O? C D
"• a`o .rte- u y x � n .4 .A aq a 4 � - -
62~2 �< � � „s•s p'�i '4 Y o,$ j.4 '
K O p i
YF 'c
C ' v L F 7A x a
? r C a u L
irL
r. a € ?
n a •L ..
n _ c
Yy r 0 =a mt
SC
v v c
a
K K ~
V L %
} y.
C OC
CC _ - C f.+ -J U v j F �.. Cam. r'••• .� a' - x RE �_w • ^, _ _� + y ^ r t • J i
Lo — ` _ - s -J J_ .. ".. r Srj .. :1 •• �. r i ^
s— X — r _ ^y C _ y •!. O b Y ^ r V r• - S y G .-z
3 � _ .C. � U " .. r d r � � � ` s �n = �_ � v z O i O 3 � & u - v w � __ erc " � m Ss •• r ? � = —
a_� v�r�av��L..r �= no"� r r =�'•n •r 4 — ���C -C _ :5�;p
C= ✓• SC ^•J°.� = L- r' r Y_ N Y x F C n L L F �_ __ Y - �N•(
-J R U J r r- C-
7 •Y. y .-. .. �r . J • _ _ — �.. r •JV ~
.� •� _ m• 7S` �. a �_ C� '•-- .� •y N .. O G r — F Y ,� J n v/
v <' F ; j - r x 4 C = V TS .r. •�� y •I. ^ r. of �. ;n = •• r_ - - V a
n - 7 s - � � � •n � � � � � c J) _ r U
� - Cr j � a• OC ,�c W Y_ �_ 1 r � � v Y .� Y � R v31 r S � da r '� ... '6 �
r 'C 7�. J7 .V. � w -� .� R 3 R■ s J #■ r .ten • S■ '� r v■ r 'yy r r r r y Y 3,�— -
r � r i. _ � rp. y"i y W Tai L � � F � � � � L •' � � Cxd .7.
i,, c a
r K •�• , r N u` N .tea R «_ ` C Z +y Y rj ' �` ,,•J r� R J
., z�zr•9o+a. r rr��ir` �4A '�'���y�rg���ap #,iN'�9��Q+�r «�5
�'. Sd °'CAS �� �f �, • $ S 7. y 3 c « n u K
Y- r G 0 r
•J -- V, r�ir N= N I V � Fp. OaC Y •�
r� 3 "3 _C aT�o�y� 7 e�`i•- m _ y w a vD . .� S,ci
3 a.aK ryr_ up m�� �p cR mh ga ���•�0p
oa��im-.'3�o�•N���,o,� _r'�.�Jm
°u-Na�9rn+� �u`au or�'o ~cKxva,ame
m ' " G •rs a y u .N �J '" L rx `� E .F " - 3 .a w m•� .
CID n rn r .a Ry r `F ` Y '•/
CD
•a y a.. N n .� ! rV 0
a@ r w C � 10 T�w1 «.'J' � e_ y .� 7 O wCC is '� s u .�, � 'Yi •e� �„ aqc� oSC « v ` Y � ^ is •E
� v0 � c ae �� � u N GJ C h `8 .'r. � .p » v p a, � 9 ,� P�� u m? w a 3 u •� �� d� r r
L .} .� y r G O r yy Y V Y .� # a V r, Y L y 7 w V! G9� y 9 u •a_a 1
' �•a�VWSaG u -
`Or Ell COE tl Z « L'y�Y acL —_r �6p K bC`fjA�'4.L�.y.(
G 4G�f/1Yti
lei e e o ro c w .� eoi av e.j R! Y•a cN w 4 eml is _uc a s
Ce
ts
Cc q Y• I x
• K N Y T sv Go i y y C ^• C `'+ ` O •T 'n K C n y M1' O 4 a i '« F C
-
i!
v
V A N
� 5
a
r
p 7 v
n5
ORANGE COUNTY 1
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No. )L
Meeting Date: January 22, 1991
SUBJECT: Video /Audio Contract for 24 -Hour Courthouse
-------- -------------- - - - ---
ARTMENT: Manager PUBLIC HEARING YES: NO: X
ATTACHMENT(S): - -- INFORMATION CONTACT: Manager's - Office
Proposal Ext. 2300
Correspondence from Southern Media TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
PURPOSE: To enter into a contract with Southern Media Design -and -
Production Inc. for video and audio production services.
BACKGROUND: The computerized information project 1124 -Hour Courthouse"
formerly began in February, 1990. Since February the 24-
Hour Project Team has met regularly to implement the project.
The project team has developed a mission statement, conducted
individual meetings with all department heads, reviewed and
selected information, developed on- screen menu, programed
menu and information and identified the number of voice
videos needed. The project team has completed most of the
duties that can be accomplished without assistance.
In late Summer 1990 the project team solicited and received
proposals for video and audio production. Proposals were
received from VHS Productions and Southern Media Design and
Production. The project team interviewed representatives
from the two firms. Both proposals outlined costs for pre-
production, production, and postproduction of video and audio
components of the 24 -Hour Courthouse Project. VHS
Productions submitted a bid of $34,850. Southern Media cost
totaled $22,240. In September, 1990 the project began
looking at cost reduction alternatives. The project team had
additional discussions with both firms, local television
stations, local cable companies, and UNC School of Radio,
Television and Motion Picture, and others. The project team
was impressed with Southern Media's superior proposal and
their ability to produce a turn -key product. After months of
exploring options the project team suggests entering into a
2 `
contractual arrangement with Southern Media in phases. Phase
I: Preproduction, the cost would be $4,960. Phase II:
Production, would be the actual video shooting, audio and
editing. This cost would be approximately $6,060 (video
shooting will be donated by a local television station or
local cable company). Phase III: Postproduction, include
editing of special effects, and transfer of video tape to
laser disk (actual transfer of video tape to 24 -Hour
Computer). The cost for this phase would be approximately
$6,700. The total cost for pre-production, production and
post production would be $17,720. This is $4,520 less than
the original amount ($22,240) submitted by Southern Media in
late Summer 1990. The reduction reflects the donated vide
shooting. (See attached memorandum from Southern Media date
January 17, 1991.)
To date approximately $26,000 has been expended for the
project. Long term training /technical assistance from Public
Technology and IBM $8,000 and $18,000 for computer hardware.
Approximately, $24,000 remains in the 24 -Hour Courthouse
Budget.
RECOMMENDATION(S): Approve contract /proposal with Southern Media Design
and Production, Inc., of Chapel Hill for an amount not
to exceed $17,720; contingent upon County Attorney
review; and authorize the Chair to sign on behalf of
the Board.
I
MEMO
24 -HOUR CITY HALL
Touch Screen Display
For: Orange County 24 -Hour City Hall Committee:
Louise Baker, Tara Fikes, Eleanor Greene, Albert Kittrell,
Don Powell, and Jane Sparks
From: Margaret Rabb}//
Date: 17 January 1991 �~
Southern Media will be pleased to contract with Orange County for
project development and management of the videotape introductory
sequences to be used in the County's Twenty -Four Hour City Hall touch
screen display. During the months we've worked with Albert Kittrell and
the Twenty -Four hour committee, we have been extremely impressed
with their professional attitude, energetic work, and dedication to the
project.
We understand that professional - quality raw location videotape will be
supplied to the County, as outlined in the shooting script developed by
Southern Media and approved by the County. With the elimination of
this step from our budget, the total contractual amount will be $17,720.
We would like to reserve the right to meet with camera crews who will
be shooting the video sequences, and to accompany them on location to
direct the shoot, as we deem necessary to achieve the best final product.
I'm sure that will be agreeable to all parties, as it will ensure close
coordination of efforts and efficient use of crew time. We would also like
to stipulate that the raw video footage be shot on Betacam or equivalent
broadcast - quality equipment, and that experienced, professional crew
members be assigned to the job. Some sequences will require an audio
technician to record ambient sound; some may require careful lighting of
the location.
This project has generated a great deal of excitement on our end, and we
look forward to working with the committee to produce an outstanding
series of videotape introductions to the many facets of life in Orange
County.
SOUTREKNAUDLq DESXGN &ftoDUCTIONINC.
P.O. Box 68 CHAPEL HILL, N. C. 27514
TELEPHONE 9191929 -4353
3
4
Proposal:
24 -HOUR CITY HALL
Touch Screen Display
Project Management and Video Production Services
For: Orange County Manager
Project coordinators: Albert Kittrell, Jane Sparks, Louise Baker, Don
Powell
From: Margaret Rabb
Design Director
Date: 18 June 1990
I enjoyed meeting with the 24 -Hour City Hall committee, and I feel we
developed an excellent understanding of the project and the steps which
need to be taken to produce an outstanding display module.
The following revised proposal outlines the tasks we would coordinate or
perform and gives the target week (1 through 15), estimated time required
for project coordination and performance, and the cost associated with
that time.
Because of the tight time requirements for completion of the project by
our goal of the end of September, I will rely on committee members to
help in liaison with content experts for each video segment, and to help
prepare the outline of the topics to be covered in each segment. Delays in
responses to inquiries and approvals of proposed scripts and edits could
easily set us behind schedule, as well as increase the number of hours
required for project coordination. I'm sure we'll all do everything we can
to prevent delays and keep project management hours reasonable.
Thanks so much for your consideration and interest in working together.
' -" r
SOUTHERN MEDIA DESIGN & PRODUCTION INC.
P.O. BOX 68 CHAPEL Hu L, N. C. 2-514
TELEPHONE 9191929 -4353
NIE%10.
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
MEMO:
24 -HOUR CITY HALL
Touch Screen Display
Project Management and Video Production Services
For: Orange County 24 -Hour City Hall Committee:
Louise Baker, Tara Fikes, Eleanor Greene, Albert Kittrell,
Don Powell, and Jane Sparks
From: Margaret Rabb
Design Director
Date: 23 June 1990
Preproduction
Working with Orange County's established committee, the tasks we see
include:
Identify key points in program structure for:
Video intros
On- screen computer graphics (i.e., County Commissioners'
scanned photos, maps showing locations of libraries or
parks, etc.)
— Information screens.
Approval.
Week 1.
Budget: 8 hours @ $35 / $280
--- Script video intros
(As a working figure, we agreed on 25 -30 narrated intros of 20 -40
seconds each, with a silent opening sequence)
— Edit material submitted by content person for each topic;
work with the committee member responsible for each
content area.
— Propose alternative techniques to sound tracks used in
prototype programs (i.e, alternating male and female voices,
music, ambient location sound, etc.).
— Prepare preliminary list of footage needed for search in
television archives.
Approval.
Weeks 1 -2.
Budget: 50 hours Q $40 / $2000
SOUTFLER 'AUDIADESIGN&PRODUCTIONI1vc.
P. O. Box 68 CHAPEL HILL, N. C. 2514
T ELEPHONE 919/929 -4353
5
11
MENIQ
24 -HOUR CITY HALL
Touch Screen Display
Project Nfana�rwrst and
Video Production Services
6/23/90
Design on- screen computer graphics
Approval.
Budget: In -house
(Design also available from Southern Media)
Storyboard video intros
— Photograph key scenes and describe visual sequences and
effects to accompany the soundtrack, with images identified
for each portion of the script.
Approval.
Weeks 3 -4.
Budget: 60 hours @ $40 / $2400 ( -$600 from original budget)
-- Prepare shooting script
-- List exact needs for the project
— Disseminate to potential sources of high quality video
images. TV stations could be asked to make dubs of the next
available footage that meets the description or to search their
archives for specific material.
Approval.
Week 5.
Budget: 29 hours @ $40 / $1160 ( -$320 from original budget)
Select locations for installations and design display units
Approval.
Budget: open
Preproduction totals: 5 weeks / $4960
— To manage project tasks beyond those outlined above, or outside
the scope of the hours allotted to the tasks above, $35 per hour.
SOUTHERN MEDIA DESIGN & PRODUCTION INc.
P. O. Sox 68 CHAPEL HILL, N. C. 27514
TELEPHONE 91919294353
MEMO:
24 -HOUR CITY HALL
Touch screen Display
Project Management and
Video Production Services
6/23/90
Production
Audio
— Select audio talent
Approval.
Week 6.
Budget: 4 hours @ $35 / $140
Talent fees: $600
— Audio recording
Approval.
Week 6.
Recording session supervision
Budget: 4 hours @ $50 / $200
Studio fees: $500
Music drop fees: (Open, depending on individual
charges for music selected.)
— Direct edit and mix of soundtracks
Approval.
Week 6.
Budget: 18 hours @ $50 / $900
Studio fees: $600
Video
— Catalog existing video material
Week 7.
Budget: 24 hours @ $30 / $720
— Coordinate and direct camera crews to shoot sequences not
obtained from archival sources
Approval.
Weeks 8-9.
Budget: 60 hours @ $40 / $2400
Location videography crews, 6 days / $3600
-- Production of on- screen computer graphics
Approval.
Budget: In -house
(Production also available from Southern Media)
SOUTHERN MEDIA DESIGN & PRODUCZ70N INC.
P. D. BOX 68 CHAPEL HILL, N. C. 17514
TELEPHONE 9191929 -4353
N
8
r�tEn�a
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
Construct display module units
Approval.
Budget: Open
Production totals: 4 weeks / $9660
--- To manage project tasks beyond those outlined above, or outside
the scope of the hours allotted to the tasks above, $35 per hour.
Postproduction
-- Rough edit of video sequences to soundtracks
Approval.
Weeks 10 -11.
Budget: 50 hours @ $60 / $3000
-- Transfer original footage and soundtracks to 1" videotape
Week 12
Budget: Open
--- Direct final edit of video sequence masters with special effects
Approval.
Weeks 12 -13.
Budget: Editing facility: $2500
Direct editing: 30 hours @ $40 / $1200
-- Transfer video sequences to laser disk
Approval.
Week 14.
Budget: Open
Program interactive sequences to match outline
Approval.
Week 15.
Budget: Open
Install display units
Approval.
Week 15.
Budget: Open
M
SOUTREKNMEDLA DESIGN & PRODUMON.iNc.
P. O. BOX 68 CHAPEL HELL, N. C. 27514
TELEPHONE 9191929 -4353
I�
MEMO:
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
Postproduction totals: 4 weeks to final edited masters / $6700
--- Also allows 2 weeks for transfer to laser disk and programming
the computer segments. To manage project tasks beyond those
outlined above, or outside the scope of the hours allotted to the
tasks above, $35 per hour.
Overall timeframe: 15 weeks (early June through end of September).
Overall budget for project management and production outlined above:
$22,240. (Music fees additional.)
SOUTHERNMEDZA DESIGN & PRODUC770NINC.
P. O. Box 68 CHAPEL HULL, N. C. 27514
T ELEPTIONE 9191929 -4353
K
RESOLUTION OF APPRECIATION
for
J. LOGAN IRVIN, JR.
WHEREAS, Dr. Irvin served on the Orange County Board of Adjustment
from October, 1970 through June, 1978, serving as Chair
for seven of those years, and
WHEREAS, Dr. Irvin served on the orange County Planning Board from
August 1978 until his death on March 31, 1984 serving as
Chair for one year, and
WHEREAS, Dr. Irvin displayed great wisdom and outstanding
leadership which improved the quality of decisions made
during his tenure on these Boards, and
WHEREAS, Dr. Irvin, through his hard work and dedication, earned
the respect and appreciation of government officials,
peers, coworkers and citizens of Orange County, and
WHEREAS, Dr. Irvin, through his influence on the Board of
Adjustment and the Planning Board, displayed his support,
cooperation and promotion of the welfare and safety of
each County citizen,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners on behalf of the citizens of Orange County
expresses to his wife, Elinor Irvin its sincere
appreciation and gratitude for Dr. Irvin's many years of
service and contributions to Orange County.
BE IT FURTHER RESOLVED that this Resolution be presented to Elinor
Irvin with the expressed sympathy of the members of this
Board and that a copy of the resolution be spread upon
the minutes of this meeting.
Adopted this day of
North Carolina. 1991 in Orange County,
Moses Carey, Jr., Chair Stephen H. Halkiotis
Alice M. Gordon
Verla C. Insko
Don Willhoit
ORANGE COUNTY
BOARD OF COMMISSIONERS
1!
Action Agenda
Item No- V
ACTION AGENDA ITEM ABSTRACT
Meeting Date: JANUARY 22, 1991
SUBJECT: RESOLUTION OF APPRECIATION FOR J. LOGAN IRVIN, JR.
___ __
--------
DEPARTMENT:- COUNTY - COMMISSIONERS
ATTACBMENT(S): -YES - RESOLUTION
------------ •------------ --- - --
PUBLIC HEARING YES' NO: X
INFORMATION CONTACT: ALICE M. GOP
TELEPHONE NUMBER
Sillsborough - 732 -8181
Chapel 8111 �Z7 -2
Mebane 031
Durham - 688 -7331
_.._..-----------------------..__--------------- ----------------
ppRPOSE: TO PRESENT A RESOLUTION RECOGNITIO
NNTHE AND
ORANGEAPPRECIATION
COUNTY BOARD,
MANY YEARS THAT J. LOGAN IRVIN,
ADJUSTMENT AND THE ORANGE COUNTY PLANNING BOARD.
BACKGROUND: DR. IRVIN SERVED A THE ORANGE NEARLY T14pYEARS ON THE
BOARD RANEE
COUNTY BOARD OF ADJUSTMENT AND
pIISRECIAT ONOOF THE PMp,NYIYTEARS OF B]
PASSED AWAY IN MARCH OF 1984. T
PRESENTED TO HIS WIFE ELINOR IN
DEDICATED SERVICE THAT DR. IRVIN CONTRIBUTED TO ORANGE COUNTY.
RECOMMENDATION(S): ADOPT THE RESOLUTION.
[*)I
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
fi
ACTION AGENDA ITEM ABSTRACT Item No.-YV-
Meeting Date: January 22, 1991
SUBJECT:
Orange_Coun_ty Arts Commission Report
DEPARTMENT: PUBLIC HEARING: Yes X No
Recreation & Parks
ATTACHMENT(S): INFORMATION CONTACT:
Listing of Local Arts Grant Award
Recipients for 1990 -91
Wilma K. Tinney
Recreation & Parks
TELEPHONE NUMBER: Ext. 2669
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
I. Presentation of Orange County Arts Commission grant awards.
2. Informational report to the Board regarding activities and goals of the Arts
Commission.
BACKGROUND:
The Orange County Arts Commission was created by a resolution from the Board of County
Commissioners on February 4, 1985. The Arts Commission is the official county -wide
advisory body on the arts. Its primary goals are: (1) to serve as the Local
Distributing Agent of State Grassroots Grants funds for Orange County; (2) serve as
as "clearing house,, for information on the arts; (3) facilitate the development of
self- sustaining arts programs and (4) advise the Board of County Commissioners on
matters involving the arts.
RECOMMENDATION(S):
Receive as information only.
Z 2 /
Orange County Arts Commission Grants -- 1990 -91
The ArtsCenter --
Kids Cabaret ( #1)
The Arts Center—
Kids Cabaret (42)
Center /Gallery
CH -C City Schools
CH -C Community
Chorus
Community Youth
Theatre
Hillsborough Arts
Council
SIC Writer's Network
Grange County
Public Library
performing Arts
Lovers
Piedmont Youth
orchestra
Phillips School PTA
St. Thomas More
Enrichment Comm.
Stanbaa4, Middle
School
Triangle Weavers
Touch Mime Theater
Total Requested:
Total Available:
Project
Young Performer aeries Support
Scholarships for Admissions,
Sr. Citi=ens Art '_=how
Choral Workshop &. Concert
Hillsborough Concert
Marketing Summer Program
Youth Creative Expression
(
.juror Support
Children's Cultural Progams
Costumes, Dance Barre
Chamber Music Competition
Land-sc. i7eaign & Art Project
Children's Tapestry Weaving
Celebration of, the Arts
Festival of Weaving
Marketing New Adult Show
7
Am't Granted
G1000.00
$1000.00
5735. 00
S8S3. 00
$250.00
•1507.00
5750. 00
5750.00
$1000-00
5500.00
X500.00
5150. 00
S2100. 00
51000. 00
$400-00
5500. 00
110145. 00
510145. 00
�r
� S
N
O R A N G E C 0 U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22 1991
Agenda Abstract
Item #
SUBJECT: FEASIBILITY STUDY - NC 54 WIDENING
DEPARTMENT: Planning PUBLIC HEARING: __X_Yes No
ATTACHMENT(S): INFORMATION CONTACT:
Feasibility Study Planning Director X2592
10 -15 -90 Planning Board Minutes
12-18 -90 Commissioners Minutes PHONE NUMBERS:
Notice of Public Hearing Hillsborough 732 -8181
Mebane 227 -2031
Durham 688 -7331
Chapel Hill 967 -9251
PURPOSE: To receive citizen comment on a feasibility study
for the proposed widening of N.C. Highway 54 in
Orange County.
BACKGROUND: NCDOT has provided a copy of a feasibility study of
the proposed widening of N.C. Highway 54 from
I -85/40 in Burlington to the N.C. Highway 54 Bypass
in Carrboro /Chapel Hill. The project is included in
the 1990 -1996 Transportation Improvement Program for
feasibility study but is not currently funded.
According to NCDOT, N.C. 54 is classified as a minor
arterial on the County Functional Classification
Plan. In the Orange County Transportation
Plan, N.C. 54 is classified as a principal arterial
on the rural portion and as a major thoroughfare on
the urban (Chapel Hill) portion.
The existing N.C. 54 is a two - -lane, 24 -foot paved
road with 12 -foot shoulders, located in a 120 -foot
right -of -way. A four -foot section of the shoulders
on either side is paved. The existing speed limit in
the rural portions of Orange County is 55 mph. The
volume of traffic using the route ranges from 6,000
vehicles per day (vpd) at the Orange County line to
13,000 vpd near Carrboro. Volumes are expected to
increase to 12,000- 17,000 vpd by 2010. The capacity
of the existing road is 5,000 vpd.
The proposed project is divided into three sections:
A, B, and C. Section C comprises the majority of the
.rlf
e
2
Orange County portion, extending eight miles from
Stanford Road (SR 1100) to the Chapel Hill Bypass.
The total cost of Section C is $20.8 million, with
$8.8 million earmarked for actual construction. The
remaining funds would be used for right -of -way
acquisition and relocation expenses.
The recommended cross section is a four -lane divided
section with two, 24 -foot pavements and a 46 -foot
median width in a 200 -foot right -of -way. All
widening would be accomplished on the north side,
and 48 residences and businesses would have to be
relocated. If staging of the project occurs, Section
C would be the second phase. No time period for the
construction of Section C is cited, but the total
project is to begin in 1991, provided funding is
available.
Alternative locations were considered but were not
recommended because of the high cost of a new route
and the adequacy of the existing alignment.
Possible negative environmental impacts include:
1. Loss of forest land;
2. Relocation of 96 residences and eight
businesses;
3. Increased noise levels for adjacent
development; and
4. Possible impacts on two watersheds (Cane Creek
and University Lake).
If the project is to be implemented, all feasible
routes and their impacts are to be evaluated in a
planning /environmental document. A final decision
will then be made as to the most appropriate
location.
Staff comments regarding the feasibility study
include the following:
1. The proposed widening of NC 54 is consistent
with its classification and use as a principal
arterial.highway. NCDOT should give
consideration, however, to adding bike lanes to
the shoulders on either side of the highway.
2. N.C. 54 bisects the southern tip of Cane Creek
watershed and traverses the middle of
University Lake watershed. In both, sediment
retention ponds should be installed before
construction begins.
3
The existing impervious surface of N.C. 54 in
Section C is approximately 31 acres. The
widening project would increase the impervious
surface area by 50 percent to 46 acres.
3. One site identified in the Natural Areas
Inventory is located south of N.C. 54. Where
Cane Creek crosses the highway, three types of
habitats are found: a riparian strip; a steep,
dry, west - facing bluff; and mesic slopes.
Several important animal species are found in
the habitats, including the State - listed
notched rainbow mussel, the regionally -rare
otter, and a large roost of black vultures
Because this is one of the most important
wildlife corridors in the county, potential
impacts to plant /animal species should be
mitigated and the highway designed to permit
the movement of wildlife from one side to
another.
4. One National Register site, the Inn at Bingham
School, may be impacted by widening on the
north side. The site is located on the
northeast corner of N.C. 54 and Mebane Oaks
Road, and contains a mid -19th century Greek
Revival house and outbuildings. A determination
should be made as to whether or not the Section
106 review process will apply. If applicable,
NCDOT should comply with the provisions of that
act.
5. Three major drainages tributaries, Cane Creek,
Collins Creek, and Morgan Creek, and their
floodplains cross N.C. 54. If there are
wetlands associated with these floodplains, 404
permits, if required, should be obtained from
the Corps of Engineers before construction
begins.
6. OWASA and American Stone Company have discussed
plans to expand the quarry on N.C. 54. NCDOT
should contact both organizations to determine
the impact, if any, of the widening project on
quarry expansion.
The NCDOT planning /environmental document may
satisfy the environmental assessment required by the
Orange County Environmental Impact Ordinance. The
document must be submitted to the Planning Staff for
review and determination as to whether a full
environmental impact statement would be required.
4
At its October 15, 1990 meeting, the Planning Board
considered the feasibility study. In addition to the
Staff comments, the Planning Board recommended that
additional concerns be expressed to NCDOT. Their
comments are provided as part of this abstract.
At its December 18, 1990 meeting, the Board of
Commissioners considered the Planning Staff and
Planning Board comments, and decided that a public
hearing should be held on the feasibility study at
this meeting. At the request of the Board,
representatives of the Towns of Chapel Hill and
Carrboro as well as OWASA have been invited to
comment on the study. NCDOT officials have also been
asked to attend and present the study findings.
RECOIMNDATION: The Administration recommends that this matter
be referred to the Planning Board for a
recommendation to be returned to the Board of
Commissioners no sooner than March 4, 1991.
ORANGE COUNTY PLANNING DEPARTMEtiT
306F' REVERE ROAD 4b
HILLSBOROUGH, NORTH CAROLINA 27278
rr/
a
NOTICE OF PUBLIC HEARING ON
THE FEASIBILITY OF WIDENING N.C. HIGHWAY 54
IN THE RURAL PORTIONS OF ORANGE COUNTY, NORTH CAROLINA
Pursuant to the direction of the Orange County Board of
Commissioners, notice is hereby given that a public hearing will be
held in the District Courtroom of the Old Chapel Hill Post Office,
Franklin Street, Chapel Hill, North Carolina, on Tuesday, January
22, 1991, at 7:30 p.m. for the purpose of giving all interested
citizens an opportunity to comment on the following matter:
FEASIBILITY STUDY - N.C. HIGHWAY 54 WIDENING PROJECT
The N.C. Department of Transportation ( NCDOT) has prepared a
study regarding the feasibility of widening a 20 -mile section of
N.C. Highway 54 from I- 40/1 -85 in Burlington to the N.C. Highway 54
Bypass in Carrboro and Chapel Hill. Although the project is
included in the 1990 -1996 N.C. Transportation Improvement Program
for study, it is not currently funded for right -of -way acquisition
and construction. NCDOT has circulated the feasibility study and
asked for comments on the project.
According to NCDOT, N.C. 54 is classified as a minor arterial
on the County Functional Classification Plan. In the Orange County
Transportation Plan, N.C. 54 is classified as a principal arterial
on the rural portion and as a major thoroughfare on the urban
(Chapel Hill) portion.
The existing N.C. 54 is a two -lane, 24 -foot paved road with
12 -foot shoulders, located in a 120 -foot right -of -way. A four -foot
section of.the shoulders on either side is paved. The existing
speed limit in the rural portions of Orange County is 55 mph. The
volume of traffic using the route ranges from 6,000 vehicles per
day (vpd) at the Orange County line to 13,000 vpd near Carrboro.
Volumes are expected to increase to 12,000 - 17,000 vpd by 2010. The
capacity of the existing road is 5,000 vpd.
The proposed project is divided into three sections: A, B, and
C. Section C comprises the majority of the Orange County potion,
extending eight miles from Stanford Road (SR 1100) to the Carrboro-
Chapel Hill Bypass. The total cost of Section C is $20.8 million,
with $8.8 million earmarked for actual construction. The remaining
funds would be used for right -of -way acquisition and relocation
expenses.
4d
The recommended cross section is a four -lane divided section
with two, 24 -foot pavements and a 46 -foot median width on a 200 -
foot right -of -way. All widening would be accomplished on the north
side, and 48 residences and businesses would have to be relocated.
If staging of the project occurs, Section C would be the second
phase. No time period for the construction of Section C is cued,
but the total project is to begin in 1991, provided funding is
available.
All interested citizens are invited to attend this hearing and
be heard. Public comment will be received during the public
hearing.
Questions regarding the feasibility study may be directed to
the Orange County Planning Department located in the Planning &
Agricultural Center, 306F Revere Road, Hillsborough, North
Carolina. Office hours are from 8:00 a.m. to 5:00 p.m., Monday
through Friday. You may also call 732 -8181 (Hillsborough), 688 -7331
(Durham) or 967 -9251 (Chapel Hill - Carrboro). Please ask for
Extension 2585 or 2575. You will be directed to a staff member who
will answer your questions.
W G4,4e.0
Marvin Collins, Planning Director
PUBLISH: January 15, 1991
January 22, 1991
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
25
26
27
28:-
29
30
31
32
33
34
35
36
37
38 .
39
40
41
42
43
44
45
46
47
48
49
50
51
52
12 -18 -90 Commissioners Minutes Ad
8
attached to these minutes. It will cost approximately $30,000 to
implement these changes.
Motion was made by Commissioner Halkiotis, seconded by
Commissioner Insko to approve the adoption of the Phase I Classification
Study changes to the Orange County Classification and Pay Plan with all
classification changes, salary grade changes, and salary increases to
be effective January 7, 1991.
VOTE: UNANIMOUS
D. E9111GIS CONSULTING AGREEMENT
Motion was made by Commissioner Gordon, seconded by
Commissioner Halkiotis to approve the E911 /GIS consulting agreement with
Richard J. Taylor in the amount of $13,600 and authorize the Chair to
sign.
VOTE: UNANIMOUS
E. FEASIBILITY STUDY- NC 54 WIDENING
The proposed widening of NC 54 would. be. from I -85/40 in
Burlington to the NC•54 Bypass in Chapel Hill.. The widening project as
it extends through Orange County would include widening NC 54 to four
lanes -- two twelve foot lanes going both east and west. The right -of-
way would be increased from 120 feet to 200 feet in width. The project
is included.in the 1990 -96 Transportation improvement for feasibility
study but is not currently funded. The Planning Department staff listed
in the agenda abstract some potential problems that need to be further,
studied by NCDOT.` The Planning Board also made comments which are
included in the agenda abstract. The purpose for widening NC54 is not
clearly. defined by- the. Department_ of Transportation.
After a brief discussion, it was decided that a public hearing
on the proposal to do a feasibility study would be held with the other
Governing Boards and OWASA on January 22. Transportation officials will
be requested -to explain what they intend to do in this project.
F. MATERNAL CARE COORDINATION
Health Director Dan Reimer reported that the legislature has
allocated $500,000 for FY 90 -91 to create additional Maternal Care
Coordination positions. These funds will be allocated to those health
departments which apply on the basis of a demonstrated, unmet need.
Motion was made by Commissioner Gordon, seconded by Chairman
Carey to endorse the Orange County Health Department's application for
the Maternal Care Coordinator funds, approve the addition of a Maternal
Care Coordination position with continuation of the position contingent
upon Medicaid revenue sufficient to cover the cost of the position; and
authorize the signature of the Agency Director and the Agency Finance
Officer on the statement of assurance which must accompany the
application of funds.
VOTE: UNANIMOUS
Chairman Carey asked that a report showing the Medicaid
billings for those served by this new position be prepared and provided
to the Board. Dan Reimer will also provide a report on the funds being
generated by the Childcare Coordination Program.
10 -15 -90 Planning Board "Iinutes 5
case, the issue was lot size. Lots had been
created by deeding a series of 25 -foot wide
strips. In may cases, four strips were combined
for a lot width of 100 -feet and lot area of
36,000 square feet. Some of the combinations
occurred after the zoning was adopted for Cheeks
Township. A citizen with a 36,000 square foot
lot was denied a variance. The staff considered
rezoning the area to R2, as it was in a
Transition Area. However, application criteria
for the R2 district require that the lots be
served by both public water and public sewer.
Perry Hill is served only by public water.
Scearbo pointed out that this was one�of the
issues which lead to the recent proposed
amendment to the Subdivision Regulations (Lot
Standards). That amendment would have allowed
lots served by public water and septic tanks to
contain 30,000 square feet. Under existing
regulations, there was no rezoning solution
available to Perry Hills. (Perry Hills was later
resolved through additional information related
to the lot -of- record.)
Much discussions ensued.
Waddell asked how often these situations occur.
Scearbo responded that it would not occur often,
but that when it did occur, the problems could be
very severe, resulting in the inability of
property owners to build on this land, even if
the lot was large enough to accommodate water and
septic disposal facilities.
A Planning Board member asked if a title search
would reveal illegal subdivisions or other
problems which could result in the inability to
obtain permits. Scearbo and Collins stated that
such information could be obtained in a title
search, but sometimes the attorneys retained by
the owner do not do sufficient research.
Eddleman stated that the potential buyer was
responsible for researching the property before
purchasing it, and that the Board of Adjustment
was.not responsible for resolving situations.
which resulted from failure to do so. The
Planning Board felt that there would be few
problems with non - conforming lot size, since mos
of the lots could be developed as a lot -of-
record.
c. Feasibility Study - NC 54 Widening
H
(A copy of the abstract with information as
presented by Marvin Collins is an attachment to
these minutes on pages . A copy of the
Feasibility Study is on file in the Planning
Department.)
Jacobs asked about the level of service for NC 54
and Collins responded that, according to NCDOT,
it is classified as a minor arterial. Jacobs
indicated that he felt lowering the speed limit
would increase the road capacity and eliminate
the need for widening the road.
Board members also expressed concern about the
following:
1. The current level of service is not
identified. Even though the capacity of the
road is exceeded, the level of service may be
such that higher volumes can be accommodated.
This would mean that trips may take longer
but the road would not have to be widened.
2. The distribution of automobile vs. truck
traffic is not identified. This raises a
question about the purpose of the
improvements. Is the widening needed to
carry automobile traffic or provide an
alternate truck route to I- 85/I -40 or both?
Additional information is needed.
3. Bingham Township is a focal point for
agricultural activity in the county. Cane
Creek and University Lake Watersheds are also
located there. The widening of NC 54 may
increase the probability of farmland
conversion and contribute to water quality
degradation.
4. The widening of NC 54 is premature in
relation to Orange County's transportation
planning efforts. Phase II of the
Transportation Plan includes an explanation
of standards for scenic roads, and pedestrian
and bikeway facilities (including bridge
design). Phase'II should be completed and
standards adopted before the widening project
is pursued.
The Planning Board asked that Chapel Bill and
Carrboro be provided a copy of the feasibility
study in the event that those jurisdictions
wished to comment. The Board also asked staff to
determine if the County Manager and Board of
Commissioners have received copies of the study
and wish to comment.
d. Noise Problem - Eddleman
Planning Board member Dan Eddleman expressed
concern with a motion detector alarm at a
commercial operation on NC 54 near his home. He
noted that, on the weekend of October 12 -14, the
alarm was almost constantly being activated, but
no one was available to turn it off. He
indicated he contacted the Sheriff's Department
and a Deputy informed him that they were unable
to do anything since Orange County does not have
a noise ordinance. Collins responded that orange
County does have a Noise Ordinance but that alarm
systems may be exempt. Collins indicated he
would obtain a coy of the ordinance and provide
it to Mr. Eddleman.
Meeting adjourned 9:35 p.m.
Prepared By
Approved By
Date
JAMES G. MARTIN
GOVERNOR
THOMAS J. HARRELSON
SECRETARY
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
P.O. BOX 25201
RALEIGH 27611 -5201
October 5, 1990
Mr. Marvin Collins
Planning Director
Orange County
306 Revere Road
Hillsborough, North Carolina 27278
Dear Mr. Collins:
RE. �. D
DIVISION OF HIGHWAYS
GEORGE E. WELLS, P.E.
STATE HIGHWAY ADMINISTRATOR
SUBJECT: Feasibility Study - R -2538, NC 54 from I -40/85 in Burlington to Chapel
Hill Bypass, Alamance- Orange Counties
Our staff has completed a feasibility study for the subject project. This
brief analysis suggests the location and improvements that would be logical if
the project was funded.
A copy of our report is attached for your information. We would appreciate
any comments you may have on this project. Thank you for your assistance during
our study.
Sincerely,
L. J. Ward, P. E., Manager
Planning & Environmental Branch
AHS /plr
Attachments
cc: Dr. M. R. Poole, P. E., Assistant Manager for Statewide Planning
An Equal Opportunity / Affirmative Action Employer
FEASIBILITY STUDY
NC 54
From I -40/85 in Burlington
to Chapel Hill Bypass
Alamance - Orange Counties
R -2538
Prepared by
Planning and Environmental Branch
Division of Highways
N. C. Department of Transportation
i
Angela Smith G. Dawson, Jr., .
Project Planning Engineer Head of Feasibility & Speci�
Studies Unit
—9t—e L.--3 Ward, P. E., Manager
Planning and Environmental Branch
10
NC 54
From I -40/85 in Burlington
to Chapel Hill Bypass
Alamance- Orange Counties
R -2538
I. DESCRIPTION
This report covers a preliminary study of a proposed widening of a
20 -mile section of NC 54 from I -40/85 in Burlington to the NC 54 Chapel
Hill Bypass (see Figure 1). This project is included in the 1990 -1996
Transportation Improvement Program for feasibility study and /or right -
of -way protection and is not currently funded.
The project begins just beyond the I -40/85 interchange at the
intersection of NC 54 and SR 2106 to the east and SR 2217 to the west.
The Y -line improvement for the I -40/85 widening project (I -303K, con-
struction scheduled to begin in 1990) includes a 5 -lane curb and gutter
section tapering back into the 2 -lane section just south of SR 2106.
The project terminates approximately 0.3 mile west of SR 1107, where
the proposed widening of the western portion of NC 54 Chapel Hill Bypass
ends. This widening project (U- 2003AA) is scheduled to start construc-
tion in 1991.
II. PURPOSE OF PROJECT
Existing Conditions
NC 54 is classified as a minor arterial on the County Functional
Classification Plan. NC 54 acts as an important connector between the
Chapel Hill /Carrboro areas and Burlington.
Existing NC 54 is generally a 2 -lane, 24 -foot paved facility with
12 -foot shoulders (4 feet of which is paved). Left turn lanes are pro-
vided at all major intersections and along short sections of NC 54 from
I -40/85 to SR 2106 and from SR 2136 to NC 119.
-The speed limit from the I -40/85 ramps in Burlington to SR 2136 is
45 mph, rising to 55 mph as NC 54 continues to the project terminus in
Carrboro. The existing development along the project consists mainly of
light density residential and industrial.uses.
Existing right -of -way is generally 120 feet throughout most of the
project length, except for the section from I -40/85 to SR 2109, where
only 100 feet was reserved. The existing alignment of NC 54 is generally
good and built through rolling terrain. The maximum degree of curve is 6
degrees (maximum safe speed of 55 mph), and the maximum percent grade is
5 %.
2
11
Four bridges are located on the project.
Clear
Bridge Length Width
No, Location Ft. Ft.
17 Cane Creek 151 44.0
They are as follows:
Age
rs.
17
Rating
New =100
92.6
11
Haw
River
316
44.0
62
85.6
34
Back
Creek
172
44.0
17
96.6
70
Haw
Creek
148
44.0
17
97.9
Bridge number 11, originally built in 1928, was reconstructed and
widened in 1973. This improvement accounted for the high sufficiency
rating.
Traffic Volumes, Capacity, and Accident Record
The volume of traffic that utilizes this route ranges from approxi-
mately 6,000 vehicles per day (vpd) near the Alamance- Orange County line,
to 13,000 (vpd) near Burlington and also near Carrboro. These volumes
are estimated to increase to 12,000 to 17,000 vpd by the year 2010.
The capacity of the existing road is approximately 5,000 vpd. The
actual volumes presently using the facility (6,000 to 13,000 vpd) indi-
cate that the capacity is exceeded along the entire studied route.
Accident data for recent 3 -year period shows a total of 282
accidents along the studied section. This yields a total accident rate
of 118.1 accidents per hundred million vehicle miles (ACC /100MVM), which
is less than the statewide average of 214.2 ACC /100MVM for comparable
2 -lane rural NC routes. Rear -end slow or stop (2310, angle (17 %), and
left turn same road (15 %) were predominant accident types.
Need for Project
The improvement of NC 54 from the Chapel Hill Bypass to Burlington
is needed to provide adequate capacity for existing and future traffic
volumes.
III. RECOMMENDATIONS AND COSTS
For purposes of recommendations and possible staging of construc-
tion, the project has been divided into 3 sections: A, B, and C (see
Figures 2, 3, 4, and 5).
For Section A, from SR 2106 (south of the I -40/85 interchange)
to SR 2138, it is recommended the existing roadway be widened to a
5 -lane, 64 -foot curb and gutter facility due to the concentration of
existing roadside development and lower speeds. This would match
the proposed cross section of the Y -line improvement for the I -303K
M1Va
project. All widening can be accomplished symmetrically within the
existing 100 -foot right -of -way with possible construction easements
required at certain locations. Bridges at Back Creek and at Haw
Creek would require widening to accommodate the proposed cross
section. It is recommended a new bridge be built to replace Bridge
No. 11 at Haw River.
The recommended cross section for Section B, from SR 2138 to SR
1100, where the roadside is lightly devefap-e-F, is a 4 -lane divided
section with two, 24 -foot pavements and a 46 -foot minimum median
width on an estimated 200 -foot right -of -way. Widening should be
accomplished on the north side of the existing road. A new bridge
would parallel the existing bridge at Cane Creek.
Section C extends from SR 1100 to the Chapel Hill Bypass
project terminus. The recommended cross section is a 4 -lane divided
section with two, 24 -foot pavements and a 46 -foot minimum median
width on an estimated 200- foot right -of -way, with all widening to
be accomplished on the north side. The recommended 4 -lane divided
section should taper at the project terminus to match the proposed
cross section for the Chapel Hill Bypass project (two, 24 -foot
pavements with curb and gutter, divided by a 21 -foot raised median).
These recommendations are consistent with the anticipated traffic
volumes, the development in the project area, and the function of the
route.
The estimated costs
of the recommended improvements are
as follows
(residential and business
relocations
are indicated in parentheses for
Sections B and C):
Length
Construction
Right -of -Way
Total
miles
Cost
Cost
Cost
Section A 4.0
$8,200,000
$ 700,000
$ 8,900,000
(utilities only)
Section B 8.0 $9,000,000 $ 91500,000 $18,500,000
(56 relocatees)
Section C 8.0 $8,800,000 $12,000,000 $20,800,000
(48 relocatees)
The total cost of the proposed project (including all sections) is
$48,200,000. Cost estimates were prepared by the Preliminary Estimate
Engineer and the Right- of- Way,Branch.
If staging of the total project length is desired for funding
reasons, Section A should be the first stage, because no right -of -way
costs would be incurred, it connects with an interstate highway, and it
serves higher volumes of traffic. Section C should be the second stage,
since it would tie into the planned NC 54 Chapel Hill Bypass widening
project and also serves higher volumes of traffic. Section B is recom-
mended to be the third stage since it carries the lowest volume of
traffic.
4
"IV. OTHER COMMENTS 1.3
No other alternative locations for the proposed project were found
to be more desirable or feasible from overall cost and traffic service
considerations. The existing route has adequate alignment for high speed
operation with limited - roadside interference along most of the project
length. Complete relocation of NC 54 was considered, but it is not
recommended, because it would require considerably higher expenditure of
funds for construction and.would serve much less traffic.
Possible negative environmental impacts of the proposed widening of
NC 54 are as follows: (1) loss of forested land; (2) relocation of
approximately 96 residences and 8 businesses; (3) increased noise levels
for adjacent development; and (4) possible impact to two watersheds in
Orange County (Cane Creek and University Lake), shown in Figures 4 and 5.
The Nello -Teer Rock Quarry is located near the end of the proposed
project, on the north side of NC 54 at SR 1104 (see Figure 5). The
Quarry appears to have an adequate setback to allow the proposed im-
provement. The Carrboro Community Park is located at the end of the
project, off of NC 54. Its boundary does not abut NC 54 and thus is not
anticipated to present any problems.
If the project is to be implemented
alternatives and their associated impacts
planning and environmental document prior
decision made as to the most appropriate
AS /plr
in the future, all feasible
will need to be evaluated in a
to that time, and a final
improvement.
_ * of w I W . _
14
2
7
O
V
1
t
2
�f
`i
S J
0 03
�C 2
m
g
a
eb
i
IE� °n
Z
2
7
O
V
1
t
2
�f
`i
S J
��'' J� ar ' .\ -•�:�� "rte . C ^r.� ��•,`t�Sa� /ry ":� - .= >v /Ji.J /� � il��� )IV� / � 1S
� ^" s
� �\ �r 1�, �q '� Ts'L��; l� h '.�.."�- : \' �('�1�1�• Syr ���." ����. ��t ��
!V. -`' � _ // - .: ',0.•d. ..,. y! _ ,r ^V � /_ � oar n ' •._• . .Y
e.3� NC 119
j 1 a4OL
) • � ��`- .;: > %J, � � `U ;r) ,' � � \ ti� : �, ' ;� ��� �r�' �, _ - �� ems,
:Zy,.r:�,- r
kj
All
r MIT
�L
c' f�r � � r•••`.¢�r '�7 %\ h I _�H�.. ^ `1 �i "�. �, J•1 .` f �rJ
'�• _ It
�� \ mil• �i 1 / .J� n�' ,�
r . . J,:..
ry! .---� Orr � ,� -. .. , , , •/ �. �� i � J!
��_ _ �;� (� � � 1. -•�..i L \ -� n:� �•�'(�}� = ••, - f
�•' �. � •� .,�-. � ^/ ._ !�, ! ham`
' d
o I
1_E
Ogn
04
��ne�
w0u
e•
w `
1
r
,f
., i�1 < <�.� . - _ "'�!. ..� ^- .� fi� 1 � � ;�� . a,;�•y � Vii+ j �
• _, �. ILI
I ��� =-ter \ �,� �, , �J' ,�, >/
I
1
%
r
c
age
OWE "I
7L
7A -PNI
;ell
1Q. Wo
Na
.. � -� - /)� � _ \\ `'� �`� ' i� � • �, rte•, \`Z:) -� _.... _ �� �.
C �.
e
a F�
' (�/ "- ". ter' �1, A'. ��J�..�r r L - _ _ ./. i. ^f�id 1 •' ° ,py� � • /1l '� •C,-.•
ILI 714
WA
l ^� �~ . ,• '�: r �' _�/
�,�,, - � �_ qtr � - ,� -•4�. � � � � •
H
U
I J.d
C
Z
d
d
J
d'
tD
M
Q
W
LLJ -j
U
d cn . r�
W I'y Q•'
i J
v a i
Cn tz N
0
O
M
O
I
z
O
W
H
U
D
a
H
W G7 N
F ?+ O
Iw H z U
a, a O °
W W
U mU
o+
O
O O OONEp O?+ O
W O Ul) YY P O lu rt O
IL C7 a co 1.4 V1 N
9) b ON 1P1 D '� O
z °
w
3 �• LJJ W W yry VN x:� N
+ U pU Oa�UV y� 010 CC
N 00
W Q t
t1 } C7 H a O .
m O
O W L) = p tUi•I m
cL
t •
.w
0
y 0
O
•C 7
p
x
r,j F
W
gw
z t
tn
N a
W W
W
P
p
O
0
F
y
s
C17
E z
z
d 00.4- D•CW wyW
ra O �4
fir 2 4 G O
1 I 1
d
.T.
}
H
O
L�1L
F•�
to ,'1 to
W A O
N H W
a
t •
.w
y 0
O
•C 7
IO
x
r,j F
W
gw
z t
tn
N a
W W
W
P
O
°Ww0
y
s
U4
E z
z
•I
O [O
F
�
z o
o
0 a
a
O
F
••
vl
tD W
C F
F U
U .
-4W
W W
U
F
.r
U W
OUx F
W
w
C?
%nwF
vaiF
Cl O
OCuu }
}-�� 0
0X
z H
Hz- �
O,
wv¢)
w$L�.
zw
CID
zos U
U`•'F C
Ca
_O z
aM°a o
N
3F
L) ?
?• O
o� •� 0
0 3
O
a
O
O
O O
O
O
O
tlp
OWN D
DO L. N
N
V w 0
0 .' U
UW0
J:
W
xwE-
C4 V
pZ� z
zw� x
a U
w
Wza O
O�•C
cv
(0y0= W
N
N44LYi E
E�GWLI]
to
O
O
.+
O
N
o
to
.,
a
U
0
z `r+
d
.T.
}
H
O
L�1L
F•�
to ,'1 to
W A O
N H W
a
t •
.w
y 0
N M
•C 7
IO
aW
ca>4
gw
7
N a
W
xa
P
O
°Ww0
y
s
U4
b
•I
O [O
F
�
�
a
O
F
••
vl
tD W
l7
in a
D2
-4W
W W
U
F
N 4
z.N
D W
Uuy
%nwF
Fx
m W
W
0
Ot F
O IJI W
qr LA
O,
w$L�.
zw
CID
en
M
r
Ln
to
N
N
1
a
1
a
In
U
z
7.5
N
V
z
I O
t •
O
IO
N
7
I
z
O
E
b
a
H
vl
z
0
Uuy
4
0
O,
0
a
O
O
O O
O
O
O
tlp
O
d' f-
J:
W
N cn
C4 V
w G CL
a U
w
cv
N
to
O
O
.+
O
N
o
to
.,
a
U
0
z `r+
W
z
►r Y+
[n H
z F• E
ul a
W►•11"
b
NwU
O
•C
OM
w
w
E W
a W
rn
to
F z 0
N 1��i111
W
-4 .� W
En
=x
zMa
oc.`
-'
tn°W
w
Y
Ux
EyFt
F
U •�
a
M
0+ o
E. O y.
mW
=0.�
y_Fp3
z
W
>+
�
s�
00
pU�
z Ell 0
t�ya
ttraH
5
7r
.7
U�C7
vNW
1400
M1 W In
z tl
�w
vaicWGZ
aww
o
a
rl
tp
N
b
N
N
p5
a
D
z
O
F
x
O
t+
r
m
b
x
W
I O
i
3
8�
1
I
9�FF:
ii
A
i'
J + 1
B
iC
D - G
r
ORANGE COUNTY ROAM MAR
PROPOSED ROAD FUNCTIONAL CLASSIFICATION
ORANGE COUNTY COMPREHENSIVE TRANSPORTATION PLAN
J
d
20
LEGEND
APWA saRwwr
art w,TeaW
wlen AWERLti
MAJOR=— SAD
,",M ,cap. P4�b
upleam awuf1,
TKA7HWfY� �� �—
UNS M MAJOR
TIpvoLo0wME — --
nr[e�nw
w L
o Q o
C
r 'r r u r
r
21
a
u
r r a u p
C 0.
V w 7 0 Y C L
•� O
C
V
�
Y
i
� a
m
Q c p
ro
� .� M C Y 7•
A Y
O
L ro Y Y w E d L •�
r A
O
O r C L Y •Q E Y V
L L
L
D
O N O u V w
O w L Y r Y Y .r ]t
Y X
L
U
C
V w r r w
u x
O
V
w
4'
L
a
`Y
w
r p 7 •^ Y Y q ro
Y Y A
r
O
N
C O r Y
V V 4 w Y Z L .0 b L •� O
C r Y
O
•+
Y
O
CL r a P L .+ b r U r' O
r A
U
S
.1
v
H
CG
W
F
m ?.•
c
..
m a m C •
Y
o
V
ro Y •+ E w Y
A
—u r
q L c u r
L E W A r r b E Y
V N
Y°
Y. .� e« m L
E r O
X
m
b
b Y X L L L r
V L r
M
r
ro
O
6 Alt
V
y
r Y r V •z d. D C •� E N
N r
L
b
Y
Oa
C
w
W
� L C X w u •+
L
� r
r
m Y
M
L
]•.
ru
N]
'
p
D
�, w .� E y .r C r r C
e r
a
m w
w
•+
o
=
�
E
�
u Y Y E L L C w r• u m
.r a �.
C
—�
u
b
b
L u
G ++ •+ ro C L C Y C
V— a
u
V Y
6
O
O
C r V w L C C X
r C C
r
u
c
O
O Y q
1. t Y
C
L C
O
V
'^
2
Q
r C
L
o
C L b a u .Q
c
"
o
L
Y ••- Y fe r b r L
«
C C C L i C >• X C Y
m
m O Y r L
N
L
b O q « Y 6 U 4 F
Y
p
Y C O r G n r V w O•Di.
`•
1
O
a.
C
, -p y— 4 •� a w . 7
L
b
d
x
7 2 Y Y C Y r Y O L
r C p
O r- .5 .1 'O O r—
q
C
o
L Y 4 V L rr .O L C m
Q
O
a
6 A w m 0. w X u •-• E r
D
''
L L 7•
O
N
m O Y •+ C
7
^
L
N
?.
Y •� Z C q
Y
w
m
7
6
m
r+
C
r
m
7
N
L
d
r
r q p L r m a
r
4
U 17 V U
L
D
m L
•i
L
p
L
u
L
i
C
.� Y L C L L
.
i
V
V
V
O
L
y
V
p
b O q Q m
m
V
7 C u ?. L
e�
C
7
e
y
_
p •! L m
r
.�
d
q
1
7 r O a A •+ O L
r
b
q
••
O
7
C
L O
u
10
C u — w c m
O
b
m
Y
Q.
Y
•C
..N.
O
'•
N Y
Y
r C 4 C r— r C
V
Y
u
r
7
6
K
>•
b
fr
C
C C O— 6
C
4
O
}^
O
m
Y
p D
6
V
O O Z L O 7• G O
a
L
�
v
r�
a
G
•� a
e
{
a
W
OC
u
0
r
{
1_1
H
{
J
V
{
39
6
L
0
ac
R
�l •
22
P
C
r
■
—
v
Y
L
Y
b
T
CL
c
L
E
•-
L
-
a
E
r
L
ro
4 0
L
7
O
a
Y b
C
a
M
L
v r
=
V
b
7
4
M C
E
w
O
ro w
a
p
C
O
C L
y
Y
o
•-
D
C
L
L
r •-
a
n
�+
�
N
Y
r
7
Y
b
u
•-
u
a
]•
a
7
O
p
r
7
u
Y
ro{
o L
e
o
n
a
c
a
E
n
u
L
J
•-
Y
a
a
Y
T.
L
+
r
Y
L w
L
f
O
Y
C
O
D
•-
N
w
o
f
a-
co
•-
L
r
m
u
- =
.-
C
w
a
M
O
Y
L
L
.-
n
=
E
Y
ro
L p�
o
CL
w
b
a
-
u
C
Y C
s
C
E
E
w
L
u
e
M
r V
p
•-
o
Y
o
r
4
a
•-
r
.r
E
4
L
L
a
L
b
Y
c
•
sc
s
w
L
Y
O
✓
Y
O
c t
r
Y
>
X
V r
V
M
u
a
4
.
L
L
•-
L
Y
x y
E
n
o
V
E
V
w
r
r
n
?+
C
C
C
]+
N
C
r
C ro
N
V
a
a
n
a
r.
r
p
r
u
y
Y
L
a
L
N
a
•--
a
ti
u
•-
Y
Y
a
-._
E
N
L
•-
Y
L
Y
C a
Y
L
7
V
Y
a
Y
c
L
o o
L
z
o
u
L
w
P
•-
d
y «+
a
a
i
a
a
P
O
P
C
r
C L
—
— Y
A
M
L
L L
r
L
r
q
L
0
W
•-
u
H
L
L
O
r
7
L
u
4
•-
r
V
ii ro
u
ro
C
a
Y
C
V
y
L
4 C
y
[
--
�
4
[
•�
•'
�
X
L
L
D a
Y
«-
a
Y
..
V
L
L
r
a
7
L
.-
a
m
a
{
a
•+
N
r
n
[
a
ro
e
Y
r
Y V
a
L
a
4
c
n
C r
L
L
•-
a
c-
C
L
o
u
r
a
Y
a
L
r
.-
y
y
N
4
L
•.�
.-
L
x
o
-.0
C
E
C
O
Y
C
C
P
n
n Y
v
Y L
S
y
A
y O
r
E
a
n
u
b
r O
C
L
�
■
D
-
V
V
y
a
'•"
-
L C
Y
L
A
V
Y a
s
C
4
t
u
u
r
L a
z
■
�
a
r
C
y r-
�
C
Y
y
E
P
C
a
0
0-
E
C
n
V
i
A
•-
]*
y
M
L-
p{
r n
L
p
a
G
L
A
;+
4i
L
V
ro
7
Y
L
P
W •-
Y
n
Y
r.
Y
L
C
Y
L
V
C
C «
7
Y
Y
r
a
r
Y
Y N
C+
Y
O
L
R
�l •
22
Fr ia:ica'
Arterial
TGYG6ti1(- nr- er--l- --- i- _-- --- - --
CtfeKS US 70 (RONEI
TIP't.ar;t:rl.EL�
I�4E. L
Orange Ceurl'} krth a�oi ;'a
Collector
SR 1114 (SUCKHORN)
SR 1120 W1 VILLIRS R01
SR 1306 NEST LEBANON RD)
SR 1310 (N R T v FRAIIERI
SR 1345 (HISH ROCK RUl
SR 1144 (VEST TEN)
Bingh )(C 54 SR 1005 (OLD SBORO RD) SR 1006 (ORAKcE 5RO11E RD)
SR 1102 (UJ SuN MAD5 SI SR 1007 IKEBAHE OAKS RD)
5E 1951 ;BUTLER RD) SR 1115 !BRADS ^AV iUA1 RRY)
SR 1951 (191K,11E Miss RU) SR 1117 (OAF. 6R",E CH RD)
SR 1177 (DAIRY AND RD)
5M. 1942 (JONES =EnRY RU1
SR 1956 (CRAVFGED DAM RU)
SR 1956 (ORAN-SE CHAPEL
10
Ka o 0 Lai
Sit f137 iSIS ^Y COOK RD)
5R 1138 (YARPGROUaK RD1
SR 1139 (Ki -RON CHPCH)
SR 1306 (ESi 'LEE' ANuR RU)
SR 1310 (x0F,, 8 FRA71ER)
SR 1342 is FR,A11ER RD1
SR 1346 (5AD'vd CLUB RD)
Minor Loral
S'r; 1145
;SR ;I ;.ES
5R, 1309
(SPA! F L E Y
SR 1343
(;OE RUN
SR i.44
(ulE RUN
SR 1334
(MACE)
SR 1392
.0
(' '4n �L 1 CAS'
SR 1393
(PAYLOR)
SR, 1394
(PERRY)
SR 1399
( RE D"!AIN I
SR 11 3
(ALPHA)
SR 1405
(ShEiLAW
0)
U1
LP)
SSIN6)
AC?Ec
SR 1100
(STANFORD RD)
SR, 11.(;0 ('EER RD
SR 1101
ITEER RD)
SR 1116 (APPLE M
ILL RD)
SR: 1117
(OAI; GROVE CH RU)
SP, 1, 110 (VERNOIN
RDI
SR 1119
(hACK'S RUI
SR 112'! (r,ARTIN
RD)
SR 1125
(CHESTNUT RI11GE CH R111
SR ME'S GAK'S RD)
c
"" RD)
(FEkS :iSun
2 fO""
5R 1 13 IU'tR�A
r �Ifr�-
u rn.�..-
,,R194
SR 1950
(CARL,DURHAK RD)
Sr 111; (COACH
AY)
SR 1952
(WHITE CROSS RD)
SR 1947 (IVEY)
SR 1953
WILDCAT CREED; RD)
5k 1949 (FORD Rill,
SR 1954
(COLL1);S KT, RD)
SR 1955 '%[4 ,"SON
RD)
SR 13cl
(r1GRROV I;ILL RD)
SR 1957 l.OLD M
NE LOOP:
SR 1961
(SAIMHAV RD)
SR 1959 (rILIKA
RD)
SR 1960 (LLOYD I
NIN '[-
SR 197:` XuRROV
r'L i
5F: 11,( "" (wILLIS
RD1
SR 20.« (SIDNEY
a^.:EN ,
,, '''` (EAS`i ST.)
R Lt�t J
SR iVLu tErU`. �A
Rill
SRn;
SR 2030 (�ILbC,
SR 1,u,
2�
TABLE 3
RECOMMENDED AND URBAN THOROUGHFARE PLAN
COMPARISON OF CLASSIFICATIONS
The results of the comparison above is summarized in Table 4.
12
Thoroughfare
Recommended
Plan
Planning
Road Name_LSR No.)
Classificatioll
Classification
Area
Jones Ferry (SR 1942)
Collector
Major Thoroughfare
Chapel Hill
Old Greensboro Road
Minor Arterial
Major Thoroughfare
Chapel Hill
(SR 1005)
NC 54
Principal Arterial
Major Thoroughfare
Chapel Hill
Dairyland Road (SR 1177)
Collector
Major Thoroughfare
Chapel Hill
Dodsons Crossroads North
Minor Arterial
Major Thoroughfare
Hillsborough
(SR 1102)
Orange Grove Road (SR 1006)
Collector
Major Thoroughfare
Hillsborough
Bradshaw Quarry Road
Collector
Major Thoroughfare
Hillsborough
(SR 1115)
Chestnut Ridge Church Road
Major Local
Unclassified
--
(SR 1125)
Mt. Willing Road (SR 1120)
Collector
Major Thoroughfare
Hillsborough
Bushy Cook Road (SR 1137)
Major Local
Unclassified
--
West Ten Road (SR 1144)
Collector
Major Thoroughfare
Hillsborough
I -85
Principal Arterial
Freeway
Hillsborough
US 70
Principal Arterial
Major Thoroughfare
Hillsborough
Lebanon Road (SR 1306)
Collector
Minor Thoroughfare
Hillsborough
High Rock Road (SR 1340)
Collector
Unclassified
--
Harmony Church Road
Major Local
Minor Thoroughfare
Hillsborough
(SR 1339)
Governor Scott Road
Major Local
Unclassified
--
(SR 1351)
Cedar Grove Road (SR 1004)
Collector
Major Thoroughfare
Hillsborough
NC 86
Principal Arterial
Major Thoroughfare
Hillsborough
Edmund Latta Road (SR 1550)
Minor Local
Unclassified
--
NC 57
Minor Arterial
Major Thoroughfare
Hillsborough
Schley Road (SR 1548)
Collector
Major Thoroughfare
Durham
Kiger Road (SR 1541)
Major Local
Unclassified
--
Guess Road (SR 1003)
Minor Arterial
Major Thoroughfare
Durham
New Sharon Church Road
Collector
Major Thoroughfare
Durham
(SR 1538)
The results of the comparison above is summarized in Table 4.
12
Overall Hap of Natural Areas in orange County 2 s
♦
• - ( H01 L04
Hyco H02 ♦
Creek •'
� La3
Section
r ittic
River
i
\ got♦ Section
I �
l ,
- -_ L02
1
r E11
r
r �
I E09 A, E08
E04 ♦ E05 ` E13 o
I E06 E10 E12 1 River
1 Secti n
♦
1 E01 AL E03 E14 ♦ E15
1
AL
E07 E16
i
Cane Creek ,�- - _ - - - - ! Xt7
Section
1
1 M07
♦ ♦ ♦ A A
M0' w08 M09 M70 M13 X18
M02 X05 ♦
Ml w16 New Hop
♦A, ♦ 1 M12 M14 A Creek Se
Y♦ X01 NO d4 —
r' M01 _ - x`15
�
c01
1 Mot \
♦ I 801
Bolin CrE
A section
sm
1M1.5
♦ V1
CO2 \ M03 MO6 M09 �MJ1L
It05 M0AX08 X1 M1b "17
Morgan Cre
\ secticn
M18�
h>< - }M1
ek
O
.�- 718 r, _ A, J 5 0 ^� �\• J
003
V 1 ~L_``_ 1� �J ~ J
rC "� Vii' . •r i�� . 1952. J� ~. �57m
Orr G&r6ta
Jim
-
� ?�' —
„�� 1 r19ff -1�'i 1 L _ •�
✓� l I � Jam" '•^'
\`�7' , - `� \ `^ �• •�„�.`. J ` ", j' ,� �II • I -+ . � _ 4 ham, -
0( / [ CO2
USGS Topographic map 5.
Sites: CO2, CO3
1 inch = 24,000 feet
Quad: White Cross, Saxapahaw
ORANGE COUNTY NATURAL AREAS SURVEY. SITE DESCRIPTION.
Site name: Lower Cane Creek Slopes and Bottom
Site number: CO3
significance: 3 - County High Integrity: 1 - Prime
Threat Status: 4 - Slight
Location: South of NC 54 along Cane Creek.
DSGS Quad: White Cross and Saxapahaw
Approx. acreage: 140
Jurisdiction: Bingham Township
Reasons for significance: Although the plant communities along
this section of Cane Creek are mostly in young second growth,
there are several important animal species here, including the
state - listed notched rainbow mussel (Villosa constricta) and the
regionally -rare otter (Lutra canadensis). A large roost of black
vultures (Coraayps atratus) was also observed in the forest next
to the creek; this species is considered threatened state -wide,
and the only known roosting population of this species in Orange
County occurs in the Cane Creek valley, both here and upstream
near the reservoir (C01). This is one of the most important
wildlife corridors within Orange County, due to its connection to
the Haw River and Cape Fear system. The water quality in Cane
Creek is excellent, and supports one of the best remaining fish
and mussel faunas in the Piedmont.
General description: This site includes three types of habitats:
a riparian strip; a steep, dry west- facing bluff; and mesic
slopes with a more sheltered, gentler aspect. The most unique of
these botanically is a dry, 30 foot bluff of felsic volcanic tuff
supporting a stunted forest composed mainly of beeches (Faaus
randifolia) and white oaks ( uercus alba). This is the driest
situation where the usually mesic beech is found. Other species
here include red maple (Ater rubrum), dogwood (Cornus florida),
and red cedar (Juni erns vir iniana). The most abundant herbs
are beechdrops (Epifaaus vir iniana), woodrush (Luzula
acuminata), hepatica (Hepatica americana), and Christmas fern
(Polvstichum acrostichoides). One interesting zoological feature
is a large den, possibly of a groundhog (Marmots monax) or fox
(Vulpes vulnes or Urocyon cinereoaraenteus).
Contiguous with this bluff is a large forested area covering
the gentle slopes and ravines which rise approximately two
hundred feet in elevation from the creek. Parts of this forest
are disturbed, but the section downstream from the bluff is a
particularly good example of mixed mesic hardwoods. Rich mesic
herbs are abundant here, including bloodroot (Sanauinaria
canadensis), trout lily (Erythronium americanum), spring beauty
(Cla tonia vir inica), toothwort (Cardamine anGmstata), hepatica
(HeH patica americana), trillium (Trillium Catesbae'), and
extensive colonies of wild ginger (Asarum canaden is). Upland
animals seen here in addition to the groundhog are red - tailed
hawks (Buteo jamaicensis), yellow- throated vireos (Vireo
45
flavifrons), ovenbirds (Seiurus aurora illus), summer and scarlet
tanagers (Piranaa =bra and P. l- ivacea), and gray squirrels
i ( Seiurus carolinensis) .
The more important habitat for animals, however, is the
riparian area along the creek. The forest here is mainly in
young second growth, consisting of such species as walnut
QLg_1_ans n_ i.ara) , sycamore (Platanus occidentalis
(Li idambar s_t�aciflua) sweet gum
and tulip poplar (Liri odendron
tuli ifera). Though heavily disturbed, the presence of pawpaw
(Asimina triloba) and spicebush (Lindera benzoin) thickets attest
to the richness of the alluvial Chewacla soil. These thickets
also provide habitat for two low- nesting warblers, the Kentucky
(Oporornis formosis) and hooded (Wilsonia citrina), the first
being exceptionally abundant here.
An outstanding feature of this site is the creek itself; the
water quality of Cane Creek has been widely recognized as one of
the best within the Piedmont. Reflecting these prime conditions
are the rich mussel beds, which include the rare notched rainbow
(Villosa constricta), and fish diversity. This watershed was
formerly the only place within the Cape Fear drainage where the
state - listed Carolina darter (Etheostoma Collis) was found.
Although most of its habitat is currently being destroyed by the
Cane Creek Reservoir, this species could still persist within
this section downstream.
Other riparian animals of interest include the regionally -
rare river otter (Lutra canadensis), which we observed denning
here, as well as beaver (Castor canadensis), great blue heron
(Ardea herodias), parula warbler (Parula americana), and
Louisiana waterthrush (Seiurus motacilla). One non - riparian
species of interest is the black vulture (Coragyps atratus),
which roosts in the trees on the west bank of the creek. While
this species is still found fairly commonly in neighboring
Chatham County, it is quite rare and declining throughout the
rest of the state. This is the only site within Orange County
(except for a winter roost observed just upstream) where they are
still known to roost.
Protection Status: None
Surrounding land use:
N: NC 54, agriculture
E: Forest,
S: Forest
W: Forest,
agriculture
agriculture
Threats:
Immediate: A survey line recently run alongside the creek
(1987) indicates the possibility of development.
Potential: Same
Recommendations for management or protection: Alert landowners of
the significance of the natural values of their property;
negotiate for a conservation easement.
Ownership: See Appendix A
M
28
Pc
AL
.ei
ur i r
�r i r..r �-•A ma
*� qt ��•
o b. ` �� 0, rove b
I_.�-- •t � z � 7
oks
Ll
*e Wme Gross
5
f d f
/ C
s r
w
B I MGHRII• TOUMSH I P °
Sao
le:
1 R
❑
�IRGfS
1. Oak Grove Baptist Church
I Bethsada Baptist Church
3. Cane Creek Baptist Church
4. Bethlehem Presbyterian Church
S. Clover Garden United Methodist Church
6. Orange Chapel United Methodist Church
7. Antioch Baptist Church
S. Alston Grave Congreptioralist Church
9. Terrell's Creek Missionary Baptist Church
10. New Hope Baptist Church
t
- LgETEAI6
1. Sykes Cewtery
2 Chesley Andress Family Cemetery
3. Name l awun (Nimis- Pickard - Crawford)
A. Minnis Pickard
5. Name Unknown
6. Sivirts Cemetery
7. Edwards (or Granny Cabe) Cemetery
& Durham Family Caet ery
S. Old Terrell's Cemetery
10. Name Unkram
-Rilu s
1. Selirre Sykes House
P. S. S. Webb House
3. Old Stafford House
A. Birg ham School
5. Lloyd ftme
6. Sam Thomson House
7. Piknry Stroud Farm
-MILL PDOS sra
1. Thomphson's pill
2. Appple's hill
3 The !till at Tear (Union hill)
4. HaQson'S Mill
5. Morrow's Mill
-fil)l wlTY /wOTION SITES
1. Oak brave Athletic Park
E. Orange Grove Volunteer Fire Department
s
3 Oran" Glove C�ity Building
4. Tarhheel Sertoma Club
S. White Cross ihecreation Assmiation
E-P.
30
F.
B. BUILDINGS
1. SELINE SYKES aM
n/s Oak Grove Church Road ISR11173 0.8 Niles e/o junction with Vernon Road ISR11181
tar: 6.10..
Nineteenth century two-story frame house with plain exterior and turned porch posts. Victorian arched windows added lat r.
Private.
2. S. S. WEBB HOUSE
e/s Mebane -Oaks Road CISR10073 approximately one Nile south of Bradshaw Quarry Road ISRI1153
tmr: 6.17..
Two- story, five bay house, part of which dates to the 1840's. House has four chimneys, one of which is laid in Flemish
bond. Additionally, some of the original interiors, with paneled doors and louvered blinds, remain. Private.
3. OLD STAFFM HOUSE
0.33 miles down a dirt road east of Mebane -Oaks Road [SR1007], 0.2 miles north of NC54
tar: 6.17..
Eclectic one -story house with additions. Enclosed breezeway connects two small houses. Much interior work dates from li
though some original glass and hardware survive. Private.
j� 4. BINSIN SCHIQ.
`VV northeast corner NC54 and Mebane -Oaks Road [SR1007]
tar: 6.17..19
National Register of Historic Places site. Rural complex Consisting of mid - nineteenth century Greek Revival house
outbuildings. Was site of Bingham School 1845 -1884. Private.
R
5. LLOYD FREE
n/s Teer Road [SR1100] 1.3 miles west of Orange Grove Road ISR10061
tar: 6.19..
Two-story, three bat frame house with hip roof, box cornice, and plain exterior trim. Original hip roof porch remains.
story wing dates from early 1900's. Private.
E. Sm T} H1XM
e/s Crawford Dairy Road [SR1456]
tar: 6.39..
Circa mid- nineteenth century. Two-story gable roof frame house built twenty feet west
homestead. Extensive outbuildings, including a V -notch log dairy. Private.
and
One
of original log home on family.
7. Pino STM FARM
e/s Collins Mountain Road [SR1456] 0.8 Niles south of Old Greensboro Highway ISR1005]
tar: 6.41:.
Circa aid - nineteenth century. Two -story frame farmhouse with Greek Revival details, symmetrically molded frames,
blocks, and molded sills. Flush sheathing under porch. Common bond chimneys at east and west gables. Private.
C. KILL PM AND SITES
1. IHDI V S KILL
Turkey Run Creek 0.33 miles from confluence with Cane Creek
tar: 6.15..
Circa 1813. Only the dam remains of the sill. Dam is about 200' long and 15' high and in good condition. Private.
6 -4
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 1991
SUBJECT: ArtsCenter Appropriation
DEPARTMENT: County Manager
ATTACHMENT(S):
ArtsCenter correspondence
and Business Plan
3
Action Agenda
Item No. "-
PUBLIC HEARING YES: NO: X
INFORMATION CONTACT: County Manager
TELEPHONE NUMBER-
Hillsborough
- 732 -8181
Chapel Hill
- 968 -4501
Mebane
- 227 -2031
Durham
- 688 -7331
PURPOSE: To consider the appropriation of funds held in escrow to the
ArtsCenter.
BACKGROUND: During the 1990 -91 fiscal year there are three aspects of
County funding related to the ArtsCenter.
1. The County currently leases space from the ArtsCenter for the
Department on Aging. The annual cost of this lease is $13,632.
2. The County appropriated an additional $3,000 to the ArtsCenter as a
one time market adjustment to the monthly rent related to the lease
mentioned above. This appropriation was paid in $1,000 increments
for the first three months of the fiscal year.
3. The ArtsCenter was also granted an appropriation of $5,000 for
operational support.
When these appropriations were made staff was instructed to place the
$5,000, as enumerated in number 3 above, into an escrow account until the
County was provided with the following information:
A. Annual Audit Report on the ArtsCenter's fiscal operations.
B. An Annual Budget for the 1990 -91 fiscal year.
C. A Business plan outlining the ArtsCenter's strategies for the
future management of fiscal operations and repayment or
restructuring of debt.
The County has received all of the required information mentioned above.
The Board of Commissioners were provided with copies of the Annual Audit
Report and an update on the debt situation in November 1990. Copies of
the Draft Business Plan, which includes current year budget information,
were also presented and are being provided for the Board's review.
The ArtsCenter's Draft Business Plan contains information on each of it's
programs which outlines how these programs will become self
supportive. The plan also details the Center's fundraising strategies.
Finally, the plan contains a financial management and debt service
section which provides information on improvements made in overall fiscal
control, as well as, objectives and strategies for management of the
Center's debt.
2 1
Although the ArtsCenter manifests an effort to improve their financial
condition, the uncertainty of the Center's ability to continue operatio s
still remains.
RECOMMENDATION(S): Because the ArtsCenter has responded in providing thi
information as required by the Board of Commissioners, the Manager
recommends release of the escrowed funds over a five month period
beginning in February 1991 and ending in June 1991 with monthly payment;
Of $1,000 to be made to the Center based on its continued demonstration
of improving their financial condition and debt situation as evidenced 1
monthly updates provided to the County Finance Director.
I f
.�-
A
DEC 2 8 19990
THE
300-E E21t ~017 in'eV.-
2srrboro. Narn7 Tay�A�-o :71n
1r, Ao�- LIMk
:c=I�/ na�'.ywa.`
�'�7 ZzWrt Efrest
�ilIsnoro° North Carclira 2727-.-.-
lm orlar for :s tm maxe a positivy �re�e��a�z�n to your Marc.
have encIasso the folI�wamg for your revIsw: - -
1' AvAentum to our zusipess Olan sent to you an 20 Ncvember
1090.
21 Psvable summary
3' Balance sheet and operatinq Etateme7t enminq 70 November
1990
The Payanle summary liStS all PayMles owed as of this date and
scheduled paymentE. Moose note that the scheduled payments for
December 199: (circled amounts, tctaI S7,960.61) will be said 29
December 1990. The checks nave been wriften and are Leing
handled through The 3reater Triangle Community Foundation as
explained in item #6 of the addsndum to the business plan.
Also Please not2 that although there is a net loss of $3869.37
we Paw rent in Novemner ($4,20B) that is expected to be `
reimbursed'
We will ask that the board vote to release the $5.000 di"actly t�
The ArtsCenter at their meeting of 22 January l99:.
Thank vou for your assistance and if there zs any further
`mformation I can supply, please do not hes1tate to ll (919)
929-27B7. , �a me
M. Halton
se'.eral nana0mor
MOMM
Epcl: (3) addandum
pavment schedule
Salance sheet/operating
statement
cc: F'Bood
�
DEC 20
�
THE ARTSCENTER DRAFT BUSINESS PLAN 16 NOVEMBER 1990
ADDENDUM
mo`/isal :7 Decss2ar 174.:
of tnis miar. SE-sral items z� nztr "no�
00
-`e 7ern %?7c12s Samcnak Fcurwatir7 his a=77cri7et �
co-Ein-I^M zn tneir note /ncts princi-1e and ln7enevt�
2. ,�e. Mary Rey-oIds Babcock F=undstion has met with Mai-
St-opt PartnerE in am effort to work out an equitatle
snlction 4c the note =wed MSP bv Thn ArtsCenmer. mai7
Street haE aqreed to a moratorium on the note until 2�
Decemter 1p9Q Wen apother meeting is scneduled.
Z. ��e Mary �e vno lds Babcock Foundation has o ff 3re d h l
!7
to Tty A~vstentar in obtaining capital funds from
similar Foundations in an effort to otmvide the capital
tm nwrcrase the baildi1g.
4 �f purchase of the building is not Possible,
Baocock Foundation and The ArtsCen°er are
workinq on seyeral alternative planz which will allow
The ArtsCenter time to become financially solvent and
pay off the notes owed to Babcock and Main Street,
Partners.
Z. A local bank has agreed to work with The ArtsCenter in
developing a loan that will be guaranteed by major
corporations' The bank and the general manager of The
ArtsCarter are deveIoping a package that will be taken
to major c=r�orations in the area. The package will
allow the bank to make a loan to The ArtsCenter and
each corparation will make the monthly payments. In
this manner, the corporation will be making a donatzon
to the center which is tax deductible and is payable
over more than one year. Therefore, the company will
not have a lump sum outIavo This will allow the center
tm pay its outstanding debts and begin to create a
solvent financial base for the future.
6' The Sreater Triangle Community Foundation has set up a
speciai account for donations to The ArtsCenter. The
foundation will monitor the expenditure of the funds
from this account. This special fund will provide
assurance to donors that their contributions will be
spent in accordance with their wishes.
_7 �n alternative to corporate donations can be that The
Arts[enter itself take out the loan and spread the
$120,000 in back debt over a five year repayment
pepiod with corporate guarantors.
3. Three new �rants have been written. One was delivered
3 Decemb�r 199� and ap�roved for a Chamber Music Ser1ss
in the amount of $1,500 from the Mary Duke Biddle
Foundation. The second was not approved and the third
we have not yet heard from.
"
THE ARTSCENTER DRAFT BUSINESS PLAN 16 NOVEMBER 1990
ADDENDUM
An` ;ion 17 wecamtEr 140',:
10' We pave Oee7 rntifies tnat our anF!icztjon fz~ n znz�:
fest:Yel to be hold in tne nummor of 1991 has cos-,
approvad. The amount mf t4a awa°d will bs betweer,
M,00& and $10'000'
NOTE: If The ArtsCenter is sbla to control the
debt throuqh #5 and/or #6 above the murchasa of the builwiv�
�
is not nearly as critical Mos. of the debt was frmm
construction which was to have wean =aid off through �urchase
of buildirg. The ArtsCenter is ablE to maintain current
rating Eost including the builkinq within its cperatin-;
budget^ Eut the surchasa of the builainq will be our best
avenue both operationally and in the eyes of the public.
�
C.
::FMC
-
�JL:FiF+
JA Sp N13--1
Z T_ : � fr'AMICS
,ANA OM "RED IT'
DE7 = "r'ti ELE Tr';IC
DURHAM HERALn
;IS0N ROWN
FT -LIMS lNC
3L7BAL
rV IN C
']R.H � i '
GREEN'y'EWSzRECORD
HERALD SLN
HIGH WAITER 7LA'=S
LONE WOLF P!5
LLOYD ELEC
MARATHON
MERIDIAN LINES
N ?� O
PAPER MAR' E-
PITNEY BOWES 1
R L POLL:
PL! HARDWARE
SAIM FRENCH
SHELDJN SORGE
SMITH ROBERT
SOUTHERN PRINTING
SPECTATOR ;
SWANK
TRAVEL I 7 ME INN ;
THEAT.R.E COMMUNIC
V KI'dG OFFICE "r'RODUC
VILLAGE PRINTING
c
gLL.i. r
.757• Q7
'i.
�;!!;
9-
•J
7, 5u
14. Q65. ()0
151.0
�2 1
6'
s5,'4r
Jla. i }0 1
1 CIO, 00
45.48 1
66.99
58.00
105.12
91.02
69.30
7.,
i�.9a`
Jr V i
419 '^
.yL 1
~38.35
175.00
3.404.66 1
651.40 1
9.935.70 1
170. CC; 1
191.60 1
100, 00 1
30.06 1
.;, 411+),00 1
:GIFT "---------- .F =�1�----- 1iE----- - - ^IJE ��!r
DE: r;Er. ,
yLc4�
i
45.48
v6 ^6. -I.I
6C'.73 i
1
1
ae. rn)
150.00 ' 2.784,66
500.00 ' 8. ?35.70
-7C __
T�
q`7 CC
166.74
5f). 00
.50
96_ 00
618.00
13,
151.211 i
67.
75.74
1
430.00 1
151). 0 I
1).00 '
56.99
;8.00 1
105.1'' 1
91.v<
69. "0 1
72.92 1
-32.95 1
419;!^
238.35 1
175.00 1
470.00 1
651.40 1
1,200.00 1
170.00 1
191.60 1
100.00 1
30.06 1
3,400.00 1
i 1
1
I
i
'
1 1
as. all � 215.:1(1 i
1 I
1 1 i
1 1
1 1
1 t 1
I 1 ,
1 ,
� 1 1
I
I
1 1
1 , ,
1
1 � 1
I , 1
I 1
1
I
I I ;
I 470,1,9) 1
I
1 I
11,200.00 1
1 1
1 1
1 I I
I I I
1 ,
i , 1
1 1 1
I . 1
11,000,00 11,200.00 11,200.00
1
450.00
DEC 2 8
1 14,606.61 1
500.00 1 9,606.61 1
1.500.00 13,000.00 11,500.00 1 1
5A= !v:a•.i
CAROLINA AC
1 4,800.00 1
300,00 1 31886.52 1
613.48 1
1 613.48 1 1
�ITwH LUMBER
1 7,666.24 1
1 7,666.24 1
0.00 1
1 1 I
E =AY'
1 2,175.00 1
370.00 1 1,305.00 1
0.00 1 500.00
1 1 1
MAR;ON BE TIC
1 963.00 1
1 963.() 1
0.00 1
1 1 1
SHAG BARS. FARM
1 315.00 1
1 315.00 1
0.00 1
;
PROCESS P!- UMEING
1 5,498.00 1
1 5.498.00 1
0.00 1
1 1
SPARROW MASONRY
2, 000.00 1
1 1,000.00 1
1,1?(10. 00 1
1 •:'33.33 1 ��3. 33 1 333.34
T,q :,: "I,Y ENGRAVING
1.324.27 I
1 1
0.00 11,324.27
1 1 I
RILES GLASS
"EWAY
9;; }Ot },00 1
250.00 1 3.420.00 1
5,330.00 1
11,280.00 11,800.00 11,800.00
SAF SPRINKLER
1 5,417,81
100.00 ': 2;917.81 1
2,400.00 1
;1.100.00 11.300.00 1
1
i
1
, i
0.00
_ 1
art 1 LJ. 4
TQ
I ./•_', 7, 5 . ;1,520.00
1 , . 1
10,843.48 1 ,
:4,92b.dl 1 ',433.777 . �3
1
450.00
DEC 2 8
W
9
'E
SUBTOTAL ALL 112.7462.09 4.658.48 49.571.94 53.307.40 4,824..: 3. 3". 34 45 ;'C
L:1960.6
---- — -- — -------- — -- — ---- — ----- -- — - — -- -----------------
"eF N07E 173,000 OFINCIPI P
IWEREF ?
Nov 21 1990
w 8
F�
300 -C cast Main St • Carrboro, NC • 27510
20 November 1990
Mr. John Link
County Manager
109 Court Street
Hillsboro, NC 27278
Dear Mr. Link:
Enclosed is a copy of The ArtsCenter's draft business plan which
will be presented to the board at their 20 November business
meeting.
We are working with the towns of Carrboro and Chapel Hill to
continue support of The ArtsCenter and are adking that Orange
County do the same. We would appreciate your resuming the $1,000.
a month rent support begining in November 1990 through June 1991.
Chapel Hill will be making its decision on 26 November and
Carrboro on 27 November.
If you should have any questions, please feel free to call me at
929 -2787.
Thank you.
S incerely�,
Eileen M Helton
General Manager
cc: F. Good
file
Nov 2 1 1990
DRAFT TROPOSAL
THE &DTSCENTDR SHORT-TERM BUSINESS PLAN
16 November I990
SHORT-TERM BUSINESS PLAN
The ArtsCenter was founded in 1974, and has prqvided the
community with concerts, educational programs +or adults and
wildren, theatre and just plain enjoyment to the general
community. The ArtsCenter is now at a critical point in its
exastence. This plan is written as if we are begining a new
business, which in effect, we Are.
The center` needs an infusion of capital for two purposes: 1)
continuation of the current operation and; 2) elzmination of
past debt.
If we treat the organization as a new business, we can
consider the past aebt as part of the start-up cf a new
operation. Therefore, the budgets in this plan reflect only
current fiscal year operations.
All p.'oductions, olasses, performances and offerings of The
ArtsCenter will be approved by management before contracts
are approved.
All ticket sales in the attached budgets and/or referred to
in this l a n are based on actual experience from l July 1990
through �0September 1990. We used these first quartsr
figures even though they are lower than usual in order tc
project a conservative budget.
The ArtsCenter Draft Business Plan Proposal
SECTION I ArtSchool
For the next nine (9) month=, we will continue to focus or-,
increasinq the number of students. The budgeted fiqur °e for
student enrollment for 199 0/91 is 800, The enrollment for
frill 1990 was 156 and the winter enrollment is 150. We have.
targeted 150 for the sp ring ses,_ion which will bring tpt�al
claw enrollment for th e year to 456. The summer session
will be offered in three worksho sessions thereby incre,asinq
the number of .available slats. The three sessions will also
offer people who are unable to attend a longer session,
because of vacations or Previous committments, an opportunity
to enroll. We plan on enrolling TO students or the June
workshop.
July and August CASE program enrollment was 210 plus the
projected 60 for June ofw1991 will bring this total to 270.
This will bring enrollment for the year to 726. Although
this is somewhat short of projections, as you can see from
the attached budget, it will cover expenses and contribute
to overhead expense.
Another goal for this time period is to obtain grant funding
for salary support for a Curriculum Development position
(grant to be written and submitted by 1 December-19901.
We intend to apply to the following foundations) for support
of this position and its attendant responsibilities:
Broyhill Family Foundation,—Inc.
Lenoir, NC
This Foundation emphasizes education, social services, the
arts and health mare. We will be requesting support for
the coordinator's salary from this foundation.
Adele M. Thomas Trust
Chapel Hill, NC
This Foundation planes emphasis on religion and social
services with support..also for the arts and education. We
will be requesting scholarships for attendees from this
Foundation.
A.E. Finleyy Foundation, Inc.
Raleigh, NC
This Foundation emphasizes education and health care as well
and support for social services and the arts.. We will be
requesting support for classroom materials. and furniture.
Even if the grants are not received, the ArtSchool will be
able to produce Surpplus income which is not restricted (see
attached budget). We will then attempt to hire the
coordinator out of the unrestricted surplus fends. The
materials and furniture can be postponed and the scholarships
-2-
10
.
I
The ArtsCenter Draft Business Plan Proposal
can be requeEted from other fourdations or local busznessea'
In any event, loss of the scholarships will not cause a
deficzt.
Of all the programs offered bv The ArtsCenter, the ArtSchool
is the most economical and with the support requested, will
be able to provide income to support itself and contribute
to the overhead of the ArtsCenter.
SHORT-TERM ARTSCHOOL BUDGET (See attached detail)
INCOME: EXPENSE:
756 students $ 65,380. Teachers $ 22,507
Foundation Curriculum
Support 6,9B6. Dvlp 5,9B6
Other 9,620
G/A & O/H 11,434
TOTAL
The ArtoCaotar Draft -Business Plan Proposal
11.2
ARTSCHOOL BUDGET 7/1/90-6/30/91
ITEM |STUDEN|TUITION | IN-KIND | CASH |
TOTAL'
| | | | -- '
ANNUAL= |
INCOME
TUITION
CLASSES
CASE
FOUNDATION SUPPORT
STAFF SALARY
SCHOLARSHIPS
FURNITURE
SUPPLIES
486 | 80.D0
270 | 100.00
|
|
|
|
10 | 80a00
5,000.0O
3B.880.00
27,000.0O
5,985.75
B00.00
200.00
|
|
|
65,8B0'00 |
6,985.7S
TOTAL EXPENSE | | | | / 49,546.14
==-===========
23,319.61
w Note: In-kind not included in totals
EXPENSE
TEACHERS
22o50&67
CLASSES
;19,440.00
CASE
1
3,066-67
CURRICULUM DEVELOP!
5,?95.75
FRINGE j
485.75
1
1
2,100.00
CLAY/CRAYONS
1.500.00
XEROXING
1
200.00
1
400. 00
ADVERTISING
1,S00.00
PRATING
1.800.00
BANK CARD CHARGES
720.00
POSTAGE
700.00
HOUSE MANAGEMENT 1
1,300.00
TUITION REFUNDS
1
1,500.00
GEN ADM/OVERHEAD
11,0Z.7!
TOTAL EXPENSE | | | | / 49,546.14
==-===========
23,319.61
w Note: In-kind not included in totals
The ArtsCenter Draft Business Plan Proposal
SEETION 11 m i. .:.,• _•. -
Family C i'i :i. ,, f:1 r .:.n... P I' "' l:J q i =. ?Y iTi i iii i
The ns ins nine 9; months will cap _ concerted e0f- •1 o
br nq sponsorship t.-- �.i1 Pr _q" am-filfiq within The '-:1I.�n i_ n _a!-�.
This will harms especially a °C_i='�- with the hii. r_ (��ciAam . A
number of bLi= ine =ea are willing to s nI'or"t a series __ wn:i-ch
Provides children s programminy at low i���'st t_^1'i";�=��i:"(riTliril_nity. Our
balesimark:etiinp person is wcrKinq on sponsorship programming can.
commission basis. In this manner we will be able to mount a la._.q
campaign and provide follow -up service to the donors with no
advance cash outlay by The ArtsC;enter„ Payment for., services will
be contingent upon receipt of the sponsorsh It is an extr eme:i. ,•
low-risk opportunity for The Artsi enter �.Nh:i._ G make the
programs cost effective and erhaps even profit-making. At the
very least. it will enable tpe programs tc pay their- pro -rats
share of overhead expense.
We will ask: several foundations and local businesses which
support the arts and social services to provide free tickets to
children and families who cannot a+ford to attend the productions.
We will design a special PPackage such as "Send a Child to The
ArtsCenter•" or "buy a Ticl•::et for A Child Program" as a marketing
tool for these subsidies. The list of Foundations is being
compiled at this time and will be inserted upon completion.
It is hoped that at least $2.000.00 of income will be added to the
budget in this manner. Applications will be prepared and
submitted by 30 January 11.1.
We also plan to apply to a Foundation to ~support the ao_.t of
the Children's Programmer. For purposes o•t= this plan, the
.salary of the Children's Programmer is included as support
from a Fecundation in the income section of the indi.viNal budget
and is expensed in the same budget. The Children's Propr-ammer s
salary is partially expensed in the Administrative budget portion.
If a grant is not received the income and expense items will be
removed from the individual Family Program bead Ret with no net
effect to the budget. The remaining portion Q the salary will
then be added to the Administrative budget.
SHORT -TERM FAMILY PROGRAM BUDGET (See attached detail)
INCOME: EXPENSE:
Sponsorships
13,500
Performance
Fees & Sal
$17,485
Foundation
Support
?,625
Rentals &
10,601
other
Ticket Sales
22,307
Personnel
,.40115
& Concessions
:rants
1,823
G/A & O/H
12,720
TOTALS:
$ 57,5
Mote: The sponsorships are the weak: point .in this budget. if
they are not received, the budget will be deficit. However, our
sal is person's first ppriority is these sponsorships. He has
already begun approaching businesses. We have conii.dence in this
::sponsorship plan since our salea person has worked with us before
on Producing last year's playbill which.proved financially
successful.' In any event, if the sponsorships do not amount to
the budgeted figure, we will reduce the indirect cost rate and cut
some of the program eyense, i.e. printing, advertising. travel,
`applies, etc. In this manner, we can provide a balanced budget
for this program.
MWE
13
The ArtsCenter Draft Business Plan Proposal
=r'=MIL...Y & l;HIL._DREN'S
PROGRAMS
7/1/90-6/30/9
ITEM 1 #t
S1.1OW ; NUr• BE° R ; AV'E AGE
1
1 1
1 r-l• TTEND 1 T I CKET
;
INCOME
. 875. 00
HOUSE MANAGER 1 ;
1 ;
TICKET SALES ;
80X OFFICE 1 ;
; ;
20. 00
KID'S CABARET 1
27 1197.5 1
2.25
ARTIST FEES ; ;
SCHOOL SHOW
9 130ll,. it
1.50
; 4.050.00
FAM NIGHT OUT 1
T !18745 ;
5,50
; 3,093.75
FAM NIGHT OUT 1
1 1656.0 ;
8.00
; 5,24S.00
GOVT GRANTS
i i
BANK CARD CHGS
SCHOOL SHOW 1
1 1
1 1,410.00
FAM NIGHT OUT ;
; ;
1 413.00
FOUNDATIONS
TRAVEL(.20 /MILE) 1 1
1 1
FAM FROG SAL (75'/.) 1
; 1
'
1 a,750.00
FRINGE
; ;
1 875.0 1
CORPORATIONS ;
; ;
; 1
FAM NIGHT OUT 1
;
; 12,000.00 ;
KIDS CABARET ;
1 ;
;
; 1,500.00
OTHER
CONCESSIONS 1
; 1
; 8.000.00 1
CONTRACTED SERV I C 1
; ;
; 525.00
L
TOTAL
ANNUAL_.
23,7S2.7S
;
9,62S.00
1
;
c�77
EXPENSE
PERSONNEL
FAM FROG (75::) 1 ;
1 1
8. 750.0 i
FRINGE ; ;
1 1
. 875. 00
HOUSE MANAGER 1 ;
1 ;
1,300.00
80X OFFICE 1 ;
; ;
20. 00
SOUND 1 ;
; ;
y
640 . 00
ARTIST FEES ; ;
; 1
17, 48 5.00
COMMISSION 1 1
1 1
2,430.00
SOUND SYSTEM
PROD SUPPLIES
CALENDAR
BANK CARD CHGS
CONCESSIONS
PRINTING /POSTAGE 1
ADVERTISING /PROMO
TRAVEL(.20 /MILE) 1 1
1 1
HOSPITALITY
'
840. 00
590.0o
240. 00
1,680.c.0
1,750100
420.00
715 00
SU5 TOTAL
INDIRECT 17 , 720 3 c.r _
=AL EXPENSE 55, 114T.77
*Note: Staff salary income & expense loss will not
affect bottom line. Salary will be included
in administrative budget.
-6-
1,
The ArtsCenter Draft Business plan Proposal
SECTION !I!
y
new p rqr ill committee ha= I:.-;ee- devaloped to review th
Theatre okeration. Their initial mission ,._; tn (."efin
the relationships of the various theatre groups p a::i_ ncc-'
F'irtsC: enter~ and to schedule events.
Contracts will mrovide for the center "s overhead expense e in
addition to the expense of production. These contracts
will take into consideration the financial resources of the
groups involved and ArtsCenter staff will be available to
assist the group with grant applications which will make the
production cast effective.
The sponsorships mentioned in SECTION II will also be sought
for• theatrical roductions and staff is currently researching
Foundation and Governmental arts support which will be added
to this plan at •a later date.
Because of the special nature of emerging
those in New Flays Rising, The ArtsCenter
according to its mission, to support such
there are no extra funds for this purpose
apply for production grants to allow supp
productions.
artists such as
has an obligation,
endeavours. Since
we-intend to
ort of such
(SHORT- -TER'M THEATRE BUDGET {See .attached detail)
INCOME; EXPENSE:
Ticket sales
1=,768
Performance
Fee
sisi lyl
Sponsorship /grant
101000
Other~
7,706
Advertini_ng
1,200
Playbill
2,200
Pla; ybill
1.500
G,A -, ❑/ H
7;07c?
Concessions
nn Soncessions , 000
TOTAL.:
7'_'., q��S
�,c�, b. c�v
The performance fee is 70 of ticket sales. This means that
we cannot lose any money in this area. No matter how low
the ticket sales are, the performance fee is always 70%.
The risk in this area of the center is the cost of
production. Therefore. sponsorships or grants.must be
received to cove the lost of the production. The ticket
sales income in the sample is based on 1/7 of the box .nffir_e
with seat sales of 300 $6.25 tickets.
We intend to apply for a production grant which will cover~
production costs in order to continue to present such
offerings as New Plays Rising and other excitinq new theatre.
There are many foundations and governmental agencies who
will suppport such an endeavour. We have not had time to
thoroughly explore this avenue but it is our intention to
have applications out by the end of January. This is the
riskiest portion of the Theatre. If grants or sponsorships
are not received, production will have to be temporarily
(end of FY 1990) cut to include only profitable
Presentations.
No production will be scheduled which is not quaranteed to
_over expenses or fall under the grant supportied category.
-7- .
15
The ArtsCenter Draft Business Plan Proposal
THEATRE 7/1/90-6/30/m
I TEI`i # # 1 AVERAGE TOTAL.
NIGHTS 1 _r I CI';E T ! TICKET 1 ANNUAL,
1 1 °I �. �I LJ F••I L_.
I: NCOM - t
1 IC KE°.T SALES
CHRISTMAS ON MARS
TRANSACTORS
AMERICAN CAN BUFFAL O
DEATHTRAP
NPR
TRANSACTORS I MPRO
TRANSACTORS IMPf;O
NPR'
TRANSACTORS II' PRO
TRANSACTORS I MPRO
DANTON ` S DEATH
NPR
PLAYB I LL_
GRANTS
FOUNDATION
CONCESSIONS
1
8
1
1
]. 1
1
1
11
Y
50
50
50
50
10
50
50
30
50
50
50
to
7.00
5.75
6.00
6.00
2.50
6.00
6.00
6.00
6.00
6.00
6„00
2.50
r
i, 100. Om
297. 0
y 4{ 10. 00
:400. 00
50 (� 0
?00 a 00
300. 00
11980,0 i
300. 00
'•,ray; , 00
-
00,00
`0.00
13, 767. WD
200. i_;0
8,000.0(-)
SUP70TAC EXPENSE
-8-
16
PERFORMANCE FEE'S
CHRISTMAS ON MARS:
1
1 , 470.00
TRANSACTORS 1
1
1
201.25
AMERICAN BUFFALO 1
i
i
1
1 680.00 1
DEATHTRAP i
I
i
1
3:000.00
NPR
1
1
1
0.00 1
TRANSACTORS I 1° PRO !
1
1
1
210.00
TRANSACTORS I MPRO :
1
1
1^
1 r i. 0 J j
NPR, 1
{
f
1
' 1
3,000.00
TRANSACTORS I MPRO 1
1
1
1
210.00 1
TRANSACTORS I MPRO 1
1
1
1
210.00 is i 1
LDANTON ' S DEATH 1
1
1
1
3,000.00 1
NFFF' 1
1
1
1
0.00
BANK CARD CHARGES 1
1
720.00
TICKET PRINTING 1
1
1
1
1
480.00
CONCESSIONS 1
1
1
1
1
' ^00.00
,
PPLAYBILL
1
1
1
1
1. 500, 0i
CALENDAR I
1
1
1
1
:' c" g 166. 0
4
ADVERTISING 1
1
1
I
1
1 200. 00
HOUSE MANAGEMENT 1
1
1
1
1
14300.00
SOUND SYSTEM 1
1
1
1
I
840 00
SUP70TAC EXPENSE
-8-
16
.4! The 4rtsCenter Draft Business Flan Proposal
SECTION 1Y
Each concert to be Many large buainess will , sponsor a s r iE.- of 4ionbarts
_rh7ekrT%rE: programs are einq developed which will i. w,
an overall concept, I.e. Music of the World -- a concert
series of 4 to 5 pW rtar'iman Feu which will be linked by onE
theme.
It is believed that with major sponsors. rconcert per +orm_ances
can be cost effective. TL The ArtsCenter is unable to
obtain sponsrrships as noted in budget, concert performances
will have to be seriously cut back: to only those which car)
cover expenses. J
SHORT TERM PERFORMANCE BUDGET (See attached detail)
INCOME: EXPENSE;
Ticket sales
$49,962
Performance
Fee
$46,974
Sponsor ship
25,000
Series
Technical
i,300
Concession_
S,000
Advertising
6,Z5Q
Other,
7,50-'-,
Gr A & OIH
IS, 66
TOTALS
SECTION V Other Affiliated Services
At this time no specific arrangements have been made nor, r,am
any discussion occurred concerning affiliated organizations
which use The ArtCenter space. We do intend to review these
situations and negotiate arrangements which will be
beneficial to both the center and the affiliate. Some of
these affiliates are.
Center Gallery
Photo Co--op
Transactors
New plays Rising
The Children's Tap Company
We are also considering other affiliations and co -op5 aucl
as ;
Ceramic Co -op
P='ainter's Studios and Co -op
-9-
17
The ArtsCenter Draft Business Plan
18
EVENTS & CONCERTS 7/1/90-6/30/91
==================================================================
ITEM
| #
v
#
| AVERAGE
|
| TOTAL
1
|NIBHTB|TICKET\
1
TICKET
|
| ANNUAL
==================================================================
INCOME
|
|
|
|
|
|
|
|
|
|
TICKET SALES
|
|
|
| 49,961.50
JAH LOVE
|
1 |
280
| 9.00
| 1,B00.00
|
ASSAR CLEMENTS
|
1 |
200
| 11.00
| 2,200.00
|
CHRISTMAS JAZZ
|
1 |
75
| 0.00
| 0.00
|
GREGG GELB
|
1 |
200
| 14.00
| 2,800.00
|
SECOND SUNDAY
|
7 |
30
| 2.50
| 525.00
|
SEX POLICE
|
1 |
150
| 5.50
| S25.00
|
CASSANDRA W
|
1 |
200
| 9.00
| 11800.00
|
TEA DANCE
|
2 |
30
| 2.10
| 150.00
|
THE BOBS
|
1 |
200
| 13.00
| 2,600.00
|
EVE CORNELIOUB
|
1 |
75
| 7.00
| 525.00
|
REBECCA &
|
1 |
150
| 7.00
| 1,050.00
|
COMPOBERWORKS
|
1 |
25
| 4.50
| 112.50
|
ALLISON CROUSE
|
1 |
200
| 9.00
| 1,600.00
|
KILLIAN MANNING
|
4 |
30
| 6.00
| 720.00
(
UNPLANNED
|
|
21 V
|
200
| 7.87
|
133,054.00
|
|
|
SPONSORSHIPS
i
|
|
|
| 25,000.00
CONCESSIONS
|
|
6.350.00
|
|
|
B4O00.00
TOTAL INC
PERFORMANCE FEES
1
1
46,974.0c)
JAH LOVE
1,600.00
1
SECOND SUNDAY
: 367.50
SEX POLICE
1 1.077.50
EVE CORNELIOUS
020.00
',
REBECCA &
1,4e5.00
1
ALLISON CROUSE
i
11200.00
KILLIAN MANNING
504.00
UNPLANNED
132,100.00
OTHER/TECHNICAL
i
j
1. 300 0.0
TICKET PRINTING
-1
370. 00
CONCESSIONS
31200.00
BANK CARD CHARGES
720.00
SOUND SYSTEM
840.00
ADVERTISING
1
6.350.00
SUBTOTAL EMRSE
TOTAL EXPENSE
The ArtsCenter Draft Business Plan
19
SECTION 'r F inanc a i Ma a `-1Ement - D,bt - -
As detailed in the above sections, the managemert of The.
ArtsCenter is chanq nq this nature of ontractinq for
performances and other offerinq t a
each program self-
sufficient. Over the Ions term of the fiscal ear,
pr•ogramminq will be able to bear the burden of operating
costs throucah careful budaeting and eliminating area_; which
pr,odi-ics losses. As the vinter becomes financially solvent,
the longer term objective will be to provide funds for those
rogr ams which Cannot support themselves. This will be drone
y ur-suing grants and sponsorships for the various
productions.
While we are wcyrk:inq toward this qoa.., we are also struggling
with the management of the large debt incurred by bui.l.d tr g
and renovation cost. The course of action that mianagemeni is
considering at this time is as follows:
K Vigorously pursue funding sources who provide capita!
finds for purchase of -facilities. 14 me can obtain
funds to purchase the facilitv and M P allows us tc,
exercise our original option., we will be able to
eliminate the major portion of the debt almost
immediately.
The capital campaign will involve qr.an t proposal
requests to three foundations. Th?se proposals will
include a mortgage currently being negotiated with a
credit union which will show the t'-c:un8ation that the
community is interested in helping The ArtsCenter
purchase its own space thereby makinq the foundation
aware that their• grant will mot be the only money
invested in the c6mmunity center-., We are Hopeful that
the credit union details will be worked out by the
middle of December 1990.
2. At the same time, a consolidation loan of current
payables due by !1 December 1990 (including active,
.judgements against the center-•) is being considered.
This loan will afford us time to pursue the funding as
noted above. The amount due in November is U.Z, 4"_a. 11
and in December $14.454.89. We area currently ii
negotiation for a consolidation iman with a local
lending institution.
An alternative to the consolidation loan is to use
the Business Campaign as a method of reducing the debt.
Since the Business Campaign is intended to reduce the
back: debt, which is not included in this budget, the,
income from this campaign is also not included. We will
revise budget projections to include debt service once
the campaign details have been worked out. The Frey
point in using this method to reduce the debt is that
there is no interest involved with maintaining the
payable schedule currently in existence which will not
increase the debt.
The board will have to make a decision on which avenue
to pursue. It may be advantageous to pursue both
options with a reduction in the amount of the
consolidation loan with a major portion to comes from the
Business Campaign. The board will be meeting on 20
November 1990 where these two options can be presented.
-11-
The ArtsCenter Draft Business Plan Proposal
Another option to be considered is to ask: the Public
Private Par "tner" ship to 'take on the negotiated pavabl.e::-
as a special project. This will al.so be discussed at
the board meeting„
Meanwhile, we are continuing to make the minimal
payments on the schedule arranged by the Private -Publ ii-
arrtner_hip. We have .paid a few of the problem
outstanding debts (such�as Transactors) and are
diligently working on maintaining the payment schedule.
OVERHEAD /INDIRECT COST ALLOCATION
To .assist in the management of the allocation of
general administrative and overhead cost, we intend to
apply to the IRS fora federally negotiated indirect
coat rats:. If we can get a federally approved rate,
each program can be assessed a percentage of the
supporting cost and the federal contract will support
that cost. The budget; prepared for this report use
this concept in determining overhead cost.
The application for this rate will be submitted by the
end of November and will ask, for. approval of a tentative
rate for the current fiscal ear, ( 1190/91) to be
determined final upon receipt of that year's audit and
actual submission. Each year^, the rate will be
renegotiated to provide an equitable distribution. The
contract received from the IFS is acceptable to all
federal and most state grants. It is also allowed by a
number of private funding institutions.
FISCAL CONTROL
The ArtsCenter has instituted wighte.r fiscal control ever -
expenditures. A new computer system has been instituted and
is currently in place. Monthly management reports are
prepared and will be submitted to the board on a quarterly
basis. The Finance Committee is reviewing the system and
will design the quarterly reports.
The system is a fund accounting system and income is directly
attributed to the correct program as it is received.
Procedures will be written detailing the financial systems
and brought to the December board meeting for approval.
-12-
zo
The ArtsCenter Draft Business Plan Proposal
1. We Arn c_.ir,ror:~ y, nearinq the and o4 o_ir_. r°rit•_�nd .L_- �.mpaign
and will be h�olb:ing ThaRi-� ��'�� q}_.t _..n l5 November 199
l tI- �uqh ti7E _ d r the-projected 5
-- - z m p a i ;� n i �a �,� f� :� �^ i n :, i! -� � 0',
New Friends, it did generate more New Friends than an',:
other: - ampalgn has and will generate 500 New Friends
over the course of the fiscal vear. A,-Lord:inq to the
tentative budget Published in -the Management plant the
New Friends goal for the entire fiscal year is 5c:!i_i.
We are also Considering adding a choice for Friend_ of
the ArtsCenter to become .a Friend of their- Particular
tart form. For example, it a Friend donate_' $75.1=0.
fifty will g0 to the General Friends Campaign and the
remaining twenty- fi.•.e will gc to support the art of
choice. The donor will then be named as a Friend of The
Art Center as well as a "Friend of the Theatre ".
2. We are in the process of launching a Business Campaign,
the object of which is to generate .large donations from
the corporate and small baiiness areas. The plan is to
offer large businesses particular~ benefits of The
Art_,Centear in return for a specified donation amount.
The campaign is in the development Process now and it is
hoped to be announced on Friday, 16 November 1990. The
campaign will be promoted intensively for one month and
then become an ongoing fundraising t6ol.
7.' Sponsorships .as mentioned in some of the above sections
will become an important part of the total fundraising
campaign. Although they Will be gyenerally handled
through the sales officer they will not be excluded from
the fundraising offerings.
4. We also intend to approach various local organizations
such as hotary Civitan, Kiwani w.,, Jr, League, fore help
with promotiohi and distributions.
MOM
21
The ArtsCenter Draft Business Dlan Proposal Overall Budget attachment A
OVERALL PROGRAM BUDGET
7/1/90- 6130/91_
ARTSCHOOL 1
'
CHILDREN 1 EVENTS_ ;-
THEATRE ;
i SUB
OTHER _ ;TOTAL — ^'r= ADMIN_' =_
TOTAL
INCOME
; 72,865.75 ;
57,255.38 ; 82,961.50 1
33,967.50 ;
;247,050.13 279,738.20 1
;
476,889.1';
TOTAL
1
42,401.00 62,220.00 1
23,597.25 ;
;166,330.67 ; 1
166,37,0.67
TOTAL DIRECT EXPENSE
; 38,112.42
7,079.18
0.00 49,M.20 ;
244,109,41
GEN ADM /OVERHEAD
; 11,433.73 ;
12.720.30 1 18,666.00
TOTAL PROGRAM COST
'
1 49,546.15 ;
x,121.30 180,886.Oi1 130,b76.43
�
'216 229.87 ; 244 109.41 1
� , + ,
410,440.48
OVER /UNER
2.134.08 ; 2,075.50 1
3,291.08 ;
0.00 ;30,820.26 ; 35,628.79 ;
66,449.05
23,319.60 ;
The ArtsCenter Draft Business Plan Proposal
23
Administrative Budget Attachment B
ADMINISTRATION
- -- ---- __- --- ---- _--- _---- 7/ 1; 90- 6 /3U /91
ITEM -FRONT �- j FICCDUNTING� DEVELOPMENT I ^FACILITY ; Pl1BLICIT I�; - -flTM
_ TOTAL
- -- - - -- '
INCOME---- ---- -- --- i- �__w= _ =_� -- =_ =__----_—_=_---__=_----_--_--- _- _____- _------ _--- _- ___ -_ --
ARTSCENTER PROGRAMS
ALLOCATION ;
DONATIONS
LOCAL GOVERNMENT
OTHER
CORPORATIONS
I
'
�
I
i 49,399,20 ;
57,000.00
35. W0. ! i0
f
37.939.00
100,000.w ;
The I ArtsCenter Draft Business Plan Proposal Attacbm*nt B (continued)
7/
24
ADMIN!77RATIGN
z
ACCOUNTING �DEVELOOPMENT FACIL17Y 1 P UBLICITY 1 OTHER TOTAL
FRONT
ITEM DESK
EXPENSE
750. c1r,
SALARIES
500. W
000.00
GENERAL MANAGER
18,000.00
OPERATIONS MGR
I@. 000.
ACCOUNTANT
18.000.00.
""L' PMENT
i 10,000.00 1
MARKETING/PUBLICITY
A
OFFICE MANAGER
FAMILY PROGRAMING
1 25,319.41
FRINGE BENEFITS
6,720-00 1
4, 26.54 1
HEALTH INSURANCE
. 469.23 1
VACATION
2 168.2' ' 1 1
SICK LEAVE
8,625.:8 7
HOLIDAYS
FICA
TOTAL PERSONNEL
61500-00
CONTRACTED SERVICES
6. W) - 00 1
JANITORIAL
AUDIT
44,500.00 i
RENT
15,960-00 1
DUKE POWER
i 1 3,900.00 1
OWASA
2,700-00 1
PUBLIC SERVICE
PA SYSTEM
000. N
MAINT & REPAIR
300.00 i
500.00 1
SUPPLIES
.100-00
2
OFFICE
COPIES
GRAPHICS
wo. 00 1
CALENDAR
AWM REPORT
CONCESSIONS
4.'00,00 0
TELEPHONE
3"a-00 1
SOUTHERN BELL
BTI
500-00 t
OTHER
4,000.00 1
LICENSES /FEES
7.990.00 i
PTAGE
INOSqjWCE
BANK DOES
The I ArtsCenter Draft Business Plan Proposal Attacbm*nt B (continued)
a
r
O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: Ja.nuar 22 1991
IL1.111.1 LO Lae
Of Historic Places, preservation National
This year, an estimated $101,000 is available for
survey and planning grants to communities or
nonprofit organizations. Of the total amount,
$61,000 is reserved for grants in communities that
participate in the Certified Local Government (CLG)
program. Chapel Hill became a CLG in October, 1990
and is eligible for such grants. The remaining
communities, including Orange County, may apply for
grants from the remaining $40,000.
Grant applications must be completed and submitted
to the HPO by January 31, 1991. Grants will be
awarded in May, 1991, and projects may begin in
June, 1991. Projects must be completed by July 31,
1992.
In 1986, the Planning Department completed
preparation of An Inventor r of Sites of Cultural
Historical Recreational Biolo ical and geological
Significance-in the Unincor orated Portions of
Orange Count . While some field surveys were
Agenda Abstract
Item #
SUBJECT: HISTORIC INVENTORY
GRANT APPLICATION
DEPARTMENT:
Planning
PUBLIC HEARING: Yes_X,No
ATTACHMENTS:
Application
Packet
INFORMATION CONTACT:
Planning Director X2592
PHONE NUMBERS:
Hillsborough 732 -8181
Mebane 227 -2031
Durham 688 -7331
Chapel Hill 967 -9251
PURPOSE:
To consider an application for grant funds with
which
to conduct an inventory of historic sites and
structures in the
Hill Township.
unincorporated portions of Chapel
BACKGROUND:
The N.C. Historic
Preservation Office (HPO) has
announced the
Planning Grant
application period for 1991 Survey and
Funds. Eligible
architectural
projects include
and archaeological surveys,
preparation of
nomin t'
IL1.111.1 LO Lae
Of Historic Places, preservation National
This year, an estimated $101,000 is available for
survey and planning grants to communities or
nonprofit organizations. Of the total amount,
$61,000 is reserved for grants in communities that
participate in the Certified Local Government (CLG)
program. Chapel Hill became a CLG in October, 1990
and is eligible for such grants. The remaining
communities, including Orange County, may apply for
grants from the remaining $40,000.
Grant applications must be completed and submitted
to the HPO by January 31, 1991. Grants will be
awarded in May, 1991, and projects may begin in
June, 1991. Projects must be completed by July 31,
1992.
In 1986, the Planning Department completed
preparation of An Inventor r of Sites of Cultural
Historical Recreational Biolo ical and geological
Significance-in the Unincor orated Portions of
Orange Count . While some field surveys were
F4
conducted, the inventory was based almost
exclusively on existing documentation.
In 1988, a Master ecreation and Parks Plan was
prepared for Orange County. During lthe same
e year,
the Triangle Land Conservancy completed
Inventory of Natural Areas and wildlife Habitats of
Orange Coin• These studies provided a more
detailed identification of.sites than identified in
the 1986 Inventory.
A goal of the Planning DQfa�h�eaetailedlinventoriesd
has been the completion
through a survey of historic sites and structures.
Based on a recent project in another county,
HPO has
estimated that a complete inventory of the
unincorporated portions of Orange County would cost
$41,300. Given the cost, an alternate strategy is to
approach the survey on a township -by- township basis,
beginning with the most urbanized township, Chapel
.Hill Township.
The Town of Chapel Hill is applying as a CLG for a
$5,000 grant to update existing historic district
surveys, produce a new historic significance survey
of the Gimghoul Area, and produce a survey of all
the historic sites and structures within the
corporate limits and extraterritorial planning area.
The Town of Carrboro has been extensively surveyed
in recent years. if additional survey work is
needed, it would be undertaken locally without HPO
assistance.
HPO has estimated that it would cost $10,000 to
Hill
survey the unincorporated portions mately threelmonths
Township and would take app
to complete. HPO has also indicated that Orange
County, if interested in applyingr should request
$5,000 in funding. Funds are available he the
Planning Department budget to provide the matching
funds.
RECOMMENDATION: The Administration recommends that thetCo nt000
Manager be authorized to apply rant Program. The
from the Survey and Planning Grant
from Orange
amount would be matched by $
County and would be used to conduct an inventory of
historic sites and structures in the unincorporated
portions of Chapel Hill Township.
North Carolina Department of Cultural Resources
James G. Martin, Governor
Patric Dorsey, Secretary
December 1, 1990
MEMORANDUM
TO: POLanLiaal Survey and Planning Grunt RecipienLs
r
FROM: David Brook, AdministratLOr
Historic PreservaaLion Office
RE: 1991 Survey and Planning Grainy. Funds
tj
Division of Archives and History
William S. Price, Jr., Director
The North Carolina Historic Preservation Office is pleased to announce Lhe
aappli.cation period for 1991 Survey and Planning Grant funds. Grants are made
avai-lnble from our state's share of the Historic Preservation Fund, money
appropr.iaLod by Congress for preservaLion efforts in fifty —Si-x states and
LurriL'ories. This year, an estimated $40,000 is available for Survey and
Planning grants to local communities or nonprofit organizations. An
additional $61,000 is rt'st•_rved for granLS in communities that par.ticipatt_ in
the CerLi.f.ied Local Government (CLG) program.
Enclosed is a 1991 . Grant Application packet, including a copy of the Grant
Announcement and a Lwo --page application form, to be completed by January 31,
1991, for projects which may begin in June, 1991. A competitive selection
process is used to determine all recipients. Grant, funds are awarded on a
matching basis, generally in the $5,000— $15,000 range. All projects must be
completed by July 31, 1992. If federal preservation funding for North
Carolina is.subsequenLly reduced or eliminated pursuant to federal budget
reduction measures, the number of grant awards will be reduced accordingly.
Eligible projects include architectural and archaeological surveys,
preparation of nnmin.ations to the National Register of Historic Places, and
preservation plans. Educational programs, research and publications are
usually not funded.
If you are interested in participating in the 1991 Survey and Planning Grant
program, please complete the enclosed application form and return it Lo the
Historic PresurVat,ion Office by January 31. If you have any questions about
eligible projects or would like suggestions for survey and planning activi.ti.es
aappropriate to your communiLy, pleaase feel free! to contact Lloyd Childers,
granLS a administr:aLor, aL (919) 733 -4763.
DB: ro
Enclosures
109 EastJones Street • Raleigh, North Carolina 27611
4
tteleased
November, 1990
GRANT ANNOUNCEMENT
Conract:rls. Lloyd Childers, Cranes Administrator
SLrete Historic. Preservation Office
N.C. Division of Archives and history
109 EaSt Jones Street
Raleigh, NC 27611
(919) 733 -4763
Funding Available for Historic Preservation
AppliCac ions :are now buing accepted for funding under the North
Carolina 1991 hisLOrir_ pruservaLion grant program, according to
SLaLe. Hiscori.r_ Preservation Ufficer, William S. Price, Jr.
This grant program, administered by the Histuri.c Preservation
Office (HPU), Division of Archives and History, is funded with
North Carolina's share of the federal Hisroric Preservation'
Fund, money Congress appropriates for preservation efforts.
Eligible projects include archi.tecLural and archaeological
surveys, preparations of nominations to the: National Register
Of historic Places, tha Certified Local Government program, and
public information and' education programs regarding
preservation aCLivities. Eligible grant applicants include
local oove,rnnu :nts, unive :r.sities, and private: non - profit
org:ani zat:ions.
An 0SLimatod $101,000 is available for Lhese grants, at least
$61,000 of which is SUL aside for local governments which have
been approved to participates in the Crartifried Local Government
Program. A competitive SeluCLiun proce }s is used to deLermine
all recipi.4nLS. GranL funds are' awarded on a maLching basis
With awards generally in LhQ $5- 15,000 range,. The State
Historic Preservation Officer, makes the final decision on
funding, selecting those projects which be }L Meet the
establishod prioritieSStated in the grant application'packets.
Grant funds muse be administered in accordance with federal and
state requirements. All projects must be completed by
July 31, 1992.
Thu deadline for submittal of appliCat :ionS is January 31, 1991.
Announcement of grant awards is expeCLed in early play.
Application packets, which include more deLailed information
regarding this program, area available from chew State Historic
Preservation Office, N.C. Division of Archive's and History,
109 East Junes St:rce�t, Raleigh, NC 27601 -2807.
M.
5
1991 SURVEY AND PLANNING GRANT APPLICATION
State Historic Preservation Office
Division of Archives and History
North Carolina Department of Cultural Resources
Deadline; January 31, 1991
INTRODUCTION
PLEASE USE THE ATTACHED APPLICATION FORM for proposed projects
funded by the 1991 Survey and Planning (S &P) Grant. In 1991,
activities may include such activities as archaeological and
architectural surveys, nominations to the National Register of
Historic Places and preservation plans. Priority for funding will
be given to projects involving completion of the statewide
architectural and archaeological surveys.
After review by the Historic Preservation Office, your proposed
project(s) may be included in the 1991 Application for Federal
Assistance to the National Park Service, U. S. Department of the
Interior. If federal assistance becomes available, you may be
requested to submit additional information.
North Carolina's historic preservation program rrtceives federal
financial assistance for identification and preservation of historic
properties. Under Title VI of the Civil Rights Act of 1904 and
Section 504 of the Rehabilitation Act of 1973, the U.S. Department
of the Interior prohibits discrimination on the basis of race,
color, national origin, or handicap in its federally— assisted
programs. If you believe you have been discriminated against in any
Program, activity, or facility, as described above, or if you desire
further information, please write to: Office for Equal Opportunity,
U. S. Department of the Interior, Washington, DC 20240.
2
F,
STANDARDS AND GUIDELINES
Activities funded under this program will be performed in compliance with the
applicable Secretary of the Intprior's "Standards for Archeology and Historic
Preservation," and shall be conducted under the supervision of the Historic
Preservation Office.
Qualifications of thy: staff., consultants, or principal investigators
undertaking the work must meet the applicable'mi.nimal professional
qualifications in 36 CFR 61, Appendix A.
Grantees will be expected to sign an Equal Opportunity Stk-ltement
SELECTION CRITERIA
All proposals will be reviewed and evaluated on the basis of the following.
• ContribUL1.011S to the State comprehensive plan for
archaeological and architectural resources
• emphasis in areas of known developmenL acLivity
•, contribution to statewide inventories of resourcaes
• quality of resources in project- area
• soundness of project application
• imp.icL on local community
A full explanation of the project selection process, including detailed
saelter_tion criteria, is available from Lloyd Childers, grants_ administrator,
State historic Preeservation Office, N.C. Division of Archives and HiSLory,
109 East Jones Street, Raleigh, NC .27601 -2807 (919) 733 -4763.
ELIGIBLE APPLICANTS AND ACTIVITIES
Eligible ao licants include: Loral governmuncs, univ,ersiLiCS and private
non- prof.i.L organizations.
Eligible activities. Typical Survey and Planning projects include
comprehensive architectural or archaeological surveys, nominations to the
National Rugistur of Historic Places, and proservar.ion plans. Publication of
Surveys, museum exhi.bi.LS, rosearch,.and t.ducaLional programs are usually not
funded.
1_
I
3
SAMPLE PROJECTS
The following are examples of projects which were funded in 1990:
archaeological investigations to document the locations of
approximately 300 homesteads Occupied by Native Americas
Prior to their removal from the state ($89000 grant)
comprehensive architectural survey of 300 neighborhood
Properties and preparation of National Register nomination
for the identified historic district ($5,075 grant)
intense County survey of approximately 700 architecturally
and historically significant properties in both rural and
urban :areas ($17,500 grant)
archaeological investigations at a prehistoric_ village to
evaluate the nature, extent and National Registrar of Historic
Places significance of the site and gather new information
concerning the distribution of prehistoric settlement in the
Blue Ridge Mountains ( §2,000 grant)
APPLICATION PROCESS
Apply by January 31, 1991 on the attached Grant Application Form.
Send completed application to: Lloyd Childers, grants administrator,
Stag Historic Preservation Office, N.C. Division of Archives and
History, 109 East Jones Street, Raleigh, North Carolina 27601 -2807.
Telephone: (919) 733 - -4763.
Successful applications will be announced in May, 1991.
Projects may begin June 1, 1991.
Project must be completed by July 31, 1992.
Genoral questions :about grant aPpiir_ations ma be
grants administrator, at (91y) 733 -4763• y addressed to Lloyd Child nominations to the National Register�mayubea directed ttorMichaeluT `i1 surveys aLeCt
Southern, head of Survey and Planning, at 733 -6545; questions about
preservation planning projects may be directed to Beth Thomas, preservation
planner, at 733 -6545; and questions about archaeological
directed to Stephen Claggett, projects may be state archaeologist, at 733 -7342.
You should also know that:
Grants are awarded on a dollar- for - dollar matching basis.
Federal standards and accounting procedures apply to grants.
Payment of grant funds is on a reimbursement basis.
7
I
P
1991 SURVEY AND PLANNING GRANT APPLICATION FORM
State Historic Prs:servation Office
North C.►rolinaa Division of Archives and History
1. PROJECT INFORMATION (Please type or print with black ink)
Project title:
Project Type=: Archaeological .Survey
National Rcgi.ster Nominations:
Local Hatching Funds: (non -- federal)
Donor:
Source:
DaLe Avaailablu:
Kind (cash /other):
II. APPLICANT INFORMATION
Contact Pt�rson:
Address:
TeIt!phone
Applicant Organization or Agency:
Loral Project Coordinator:
Address:
Telephone:
Architectural Survey:
Other (specify):
Attach separate list if necf�ssary
Amount:
Title:
SIGNATURE AND TITLE: Of.fi.cer of Sponsoring Organization DATE
III. ABSTRACT OF PROPOSED PROJECT:
On a separate sheet, please describe in one well developed paragraph exacta
what will be accomplished with the grant and matching funds, including in-
kind contributions. Applications for architectural surveys should include
an estimate of the number of acres and properties to be surveyed. Historic
Preservation Office staff are available for ISSi.SLance in developing the
project description, including an estimated budget.
The Project
Abstract may also include
one or two
additional paragraphs
describing
methods to be employed or
information
on how the proposed projec
fits into an
overall plan of preservation
activi.tijs
for your community.
what was Phaati
For example,
if this is Phase II of a
four - phase:
:.action plan,
III IV build on Phases
I and when
was i.t completed, and how
will Phases and
TO THREE DOUBLE SPACED TYPEWRITTEN PAG
ES.
I and II?
PLEASE LIMIT THE ABSTRACT
0
1991 SURVEY AND PLANNING CRAidT APPLICATION FORM
Page Two
V1. BUDCET: AN ESTIMATE OF PROJECT COSTS
Line Items (1) (2)
Grant funds Cash Match In -Kind Match Total
Principal ConsulL ;int
Socret'ary
Projt�CL Coordinator
Other Personnel (specify)
Office Space
Telephone
Travel and Per Diem
miles @ /mi.le _
days @ /day
Film and Developing
Office Supplies
Maps
Camera (purchase /rental)
Printing and Copying
Other (specify)
TOTALS
Budget Notes: (1) Cash funds must be available for payment of salaries, travel,
film and developing. Be sure that grant funds are matched with sufficient non-
federal cash match to meet this requirement. (2) In -kind contributions could
include office space, telephone costs, photocopying, supplies, indirer_L costs
and projor.L coordination, provided they are esst�ntial to the project and
Properly documented. Matching funds must constitute 50% of actual costs.
Return by 1/31/91: ALLn. Lloyd Childers,
Di.vi.5ion of A--J_.__. A--J_.__. Sr. ;ate Historic Preservation Office, �•C• i and iiistor 109 E. In—,,
���` Kalt i-h, NC 27601 -21307
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. x_(-!
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 1991
SUBJECT: COMMISSIONERS' SALARY AND FUTURE POLICY
DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X
------------------------- ------- --------- -- -------- - - - - --
ATTACHMENT(S): NONE INFORMATION CONTACT: MOSES CAREY, JR.
TELEPHONE NUMBER-
Hillsborough
- 732 -8181
Chapel Hill
- 968 -4501
Mebane
- 227 -2031
Durham
- 688 -7331
PURPOSE: TO CONSIDER A POLICY ON SALARY ADJUSTMENTS FOR THE COUNTY
COMMISSIONERS.
BACKGROUND: The last time the subject of Commissioner salaries was
discussed, it was the Boards' consensus to consider the issue outside the
annual budget process and outside the context of all other county employee
salary adjustments. The following list is of salaries paid to
Commissioners in surrounding counties.
ALAMANCE COUNTY
POP 107,185
CHATHAM COUNTY
POP 37,562
DURHAM COUNTY
POP 176,197
LEE COUNTY
POP 43,319
WAKE COUNTY
POP 404,680
CHAIR $11,400
V -CHAIR $ 9,000
COMM'R $ 8,400
CHAIR $ 7,350
COMM'R $ 6,300
+ $1,200 TRAVEL
+ $1,200 TRAVEL
+ $1,200 TRAVEL
+ $75 EXTRA MTG.
+ $.24 PER MILE
+ $75 EXTRA MTG.
+ $.24 PER MILE
CHAIR
$
9,000 +
COMM'R
$
7,200 +
CHAIR
$
6,552 +
COMM'R
$
5,688 +
$25 EACH MTG.
$600 TRAVEL
$25 EACH MTG.
$600 TRAVEL
.24 MILE.
.24 MILE
CHAIR $12,384 + .24 MILE
COMM'R $10,560 + .24 MILE
RECOMMENDATION(S):
1. That the staff is instructed to compute the salary levels which would
have resulted had the County Commissioners received the same annual cost
of living adjustments received by other county staff since the
commissioners salary was last adjusted in 1984 for board members and in
1983 for the Chairman.
2. That the resulting salary levels be adopted for the current board
members and chair effective July 1, 1991.
3. That the board adopt a 5% higher differential for the Vice - Chairman.
4. that the Board of County Commissioners adopt a policy of applying the
same future cost of living adjustments to Commissioner salaries as applied
to all other Orange County personnel salaries annually unless instructed
otherwise by the Commissioners.
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 199]
SUBJECT_ - Approval of Orange County
DEPARTMENT: Aging /C.A.T.
y _
ATTACHMENT(S): -
TDP FINAL REPORT
(Under separate cover)
1
Action Agenda
Item No._X__Q
Transportation Development Plan
PUBLIC -HEARING
_-_YES :y____NO: x` --
INFORMATION CONTACT: Jerry Passmore
Consultant- Fred Fravel- 301/652 -2414
TELEPHONE NUMBER -
item 80 in Cam. Library Hillsborough - 732_8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
PURPOSE - _-- _- '- --- -- ---------- - - - --- Durham________- _688y7331y_` - -`
To approve the final Orange County Transportation Development
Plan (TDP) covering the period 1991 -94.
BACKGROUND:
In order for the County to qualify for state and federal
transportation funding, it must have an approved and
enacted Transportation Development Plan (TDP). The present
Plan expired at the end of 1990. Ecosometrics, Inc., a
stated hired consulting firm, has prepared the final TDP
report under the guidance and approval of the local TDP
Steering Committee (Report_ appendix A). The Report
recommends (1) continuing with the County Department on
Aging administering the C.A.T. program,(2) emphasizing and
expanding human service agency transportation and (3) to
begin limited public service with a new C.A.T. Express
Shuttle route having Pickup points between Prospect Hill,
Cedar Grove, Hillsborough, Chapel Hill and Carrboro. This
would be achieved through a cooperative agreement between
the C.A.T. and the existing OCCHS medical route.
RECOMMENDATION(S):
Approve and authorize the Chair to sign any
required certification documents following the
county attorney's review.
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No._1
Meeting Date: January 22, 1991
SUBJECT: APPOINTMENTS
------ - - - - -- ---- - - - - --
------------------------
DEPARTMENT: Commissioners PUBLIC HEARING YES: NO: X
ATTACHMENT(S): Under Separate Cover INFORMATION CONTACT: Beverly- Blythe
Ext. 2130
TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968-4501
Mebane - 227 -2031
Durham - 688 -7331
-
PURPOSE: To maintain - membership 4at effective levels on Commissioner's -
appointed boards and commissions.
BACKGROUND: The following recommendations are presented for the Board's
consideration.
ARTS COMMISSION: Appoint Betty Cloutier and Chris Firpo to fill two
Positions presently held by Rebecca Carnes and Edgar Marston. Carnes and
Marston are charter members and have reached their authorized length of
service. Reappoint Gerald Eidenier and Thomas Link to serve another
three -year term ending in February, 1994. The new members will join the
commission at the next regular business meeting in March.
BOARD OF HEALTH: Appoint Fred Battle to fill the unexpired term
created by the resignation of Emil Chanlett. He will serve as the
"Public" representative and be eligible for reappointment in June to
standard three -year terms.
RECOMMENDATION(S): As the Board decides.
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No._X.
SUBJECT: MINUTES Meeting Date: JANUARY 22, 1991
_ -- __ -__ ----------------------
DEPARTMENT: BOARD -OF- COMMISSIONERS PUBLIC- HEARING - YES:
----- NO: -X-
ATTACHMENT(S): UNDER SEPARATE COVER INFORMATION CONTACT: BEVERLY BLYTHE
TELEPHONE NUMBER-
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane - 227 -2031
Durham - 688 -7331
PURPOSE: To correct and/or approve the - minutes -as submitted -for _ - -`
consideration:
January 7, 1991 - Regular Meeting
BACKGROUND: In accordance with 153A -42 of the General Statutes, the
governing Board has the legal duty to approve all minutes that are entered
into the official journal of the Board's proceedings.
RECOMMENDATION(S): As the Board decides.
L - , I
= 1;�.
1 31w -
PL
14-
P ook�
,�,._.oz� �.� ,vim s� �,
3' �t.w -in.+
e79-y—(
'Lo
L-1 tAJI
U;44
�r Cj VA 49,14 4(4--.r
Orange Water and Sewer Authority
400 Jones Ferry Road
OWASAI P.O. Box 366
Carrboro, NC 27510
(919) 968 -4421
Comments To A Public Hearing Of The Orange County Board Of
Commissioners:
NCDOT FEASIBILITY STUDY TO WIDEN NC 54 IN ORPAkM COUNTY
Old Post Office - District Court Room
Chapel Hill, North Carolina
January 22, 1991
Presented by Lois T. Herring, Chairman
Board of Directors
GOOD EVENING. MY NAME IS LOIS HERRING. I CHAIR THE ORANGE WATER
AND SEWER AUTHORITY BOARD OF DIRECTORS, AND AM SPEAKING TONIGHT
ON ITS BEHALF.
OWASA WANTS TO USE THIS EARLY OPPORTUNITY TO REGISTER ITS CONCERN
ABOUT POSSIBLE EFFECTS OF THE PROPOSED PROJECT ON THE QUALITY OF
OUR CANE CREEK AND UNIVERSITY LAKE WATER SUPPLY RESERVOIRS, WHICH
PROVIDE DRINKING WATER TO 55,000 PEOPLE IN THE CARRBORO- CHAPEL
HILL AREA.
WE'RE CONCERNED BOTH ABOUT THE DIRECT EFFECTS OF THE CONSTRUCTION
WORK ITSELF, AND ABOUT THE LONGER TERM EFFECTS OF INCREASED
TRAFFIC AND SUBSEQUENT ACTIVITIES THAT MAY FOLLOW THE PROJECT.
WE CALL YOUR ATTENTION TO THE STATEWIDE WATERSHED PROTECTION
REGULATIONS RECENTLY ENACTED BY THE NORTH CAROLINA ENVIRONMENTAL
MANAGEMENT COMMISSION. ALTHOUGH THESE RULES IMPOSE VERY
STRINGENT LIMITS ON PRIVATE SECTOR DEVELOPMENT AND LOCAL
GOVERNMENT ACTIVITY, THEY REQUIRE NO NEW PERFORMANCE STANDARDS OR
MANAGEMENT PRACTICES BY THE STATE DEPARTMENT OF TRANSPORTATION.
WE RECOMMEND A FULL AND COMPREHENSIVE ASSESSMENT OF ALL POSSIBLE
WATER QUALITY EFFECTS ON UNIVERSITY LAKE AND - CANE CREEK
RESERVOIR, AND URGE DOT TO COMMIT TO STATE OF THE ART STANDARDS
AND PRACTICES OF HIGHWAY DESIGN AND CONSTRUCTION.
An Equal Opportunity Employer
„
k .�
F
,.� .
SSA Comments
Public Hearing on NC 54 Proposal
January 22, 1991
Paget
WE ALSO WANT TO BE SURE THAT THE STATE IS AWARE OF - AND WILL
FULLY CONSIDER - THE PRESENCE OF OWASA9S MAJOR CAPITAL ASSETS
WITHIN AND ADJACENT TO THE PROPOSED RIGHT OF WAY.
WE HAVE RECENTLY COMPLETED INSTALLING A NEW $4 MILLION DOLLAR RAW
WATER MAIN ALONG THE NORTH SIDE OF NC 54 BETWEEN CANE CREEK AND
CARRBORO. IF I UNDERSTAND THE PROPOSAL CORRECTLY, THIS 34 -INCH
WATER LINE IS LOCATED IN WHAT WILL EVENTUALLY BECOME THE 46 -FOOT
MEDIAN BETWEEN THE EAST- AND WEST -BOUND TRAFFIC LANES; UNLESS, OF
COURSE, DOT PLANS TO RELOCATE THE LINE.
I TRUST THAT THE STATE IS ALSO AWARE OF OWASA'S ACCESS ROADS TO
THE CANE CREEK RESERVOIR AND THE STONE QUARRY RESERVOIR - BOTH OF
WHICH ARE IMMEDIATELY ADJACENT TO THE NORTHERN RIGHT OF WAY ALONG
NC 54. BOTH ENTRIES WILL HAVE TO BE RELOCATED IF THE WIDENING
PROJECT IS CARRIED OUT.
I APPRECIATE THE OPPORTUNITY TO BRING THESE ISSUES TO YOUR
ATTENTION, AND ENCOURAGE DOT STAFF TO CONTACT OWASA STAFF AS SOON
AS POSSIBLE TO DISCUSS FURTHER DETAILS.
THANK YOU VERY MUCH.
RESOLUTION EXPRESSING CONCERN ABOUT THE POTENTIAL EFFECTS OF
WIDENING HIGHWAY NC 54 ON THE WATER QUALITY OF THE CANE CREEK AND
UNIVERSITY LAKE WATER SUPPLY RESERVOIRS
WHEREAS, The North Carolina Department of Transportation has
published a feasibility study (R -2538, September 28, 1990) for
widening NC 54 from Burlington to Carrboro; and
WHEREAS, the Orange County Board of Commissioners will conduct
a public hearing to receive comments for submittal to the Department
of Transportation.
NOW, THEREFORE, BE IT RESOLVED:
I. That the Board of Directors of Orange Water and Sewer
Authority hereby expresses its concern about potential direct and
secondary effects of the proposed project on the quality of its Cane
Creek and University Lake water supply reservoirs; and
2_ That the Board of Directors authorizes and directs its
Chairman and Executive Director to prepare a statement of such
concern for presentation at the public hearing to be conducted by
the Orange County Board of Commissioners.
Adopted this 9th day of January, 1991.
Lois T. Herring, Chairman
ATTEST:
Riley Wil f n
Secretary - Treasurer
STATE OF NORTH CAROLINA
COUNTY OF ORANGE
AGREEMENT BETWEEN
THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
SCHOOL OF DENTISTRY
FOR ITS
DEPARTMENT OF DENTAL ECOLOGY
AND
ORANGE COUNTY HEALTH DEPARTMENT
AMBULATORY CARE DENTAL SERVICE
AND
THE NORTH CAROLINA MEMORIAL HOSPITAL
THIS AGREEMENT, made and entered into this the Ist day of July, 1990, by and
between The University of North Carolina at Chapel Hill, School of Dentistry,
hereinafter referred to as "The School of Dentistry ", for its Department of Dental
Ecology; and The Orange County Health Department hereinafter referred to as "The
Heal -th Department" for its Ambulatory Care Dental Service, and the North Carolina
Memorial Hospital, hereinafter referred to as "The Hospital ".
WITNESSETH:
WHEREAS, The Health Department desires the services of one resident at the
postgraduate year one level in the Ambulatory Care Dental Service for the academic
year 1990 -91;
WHEREAS, The Health Department desires to reimburse The School of Dentistry
for the salary plus fringe of one resident at the postgraduate year one level;
WHEREAS, The School of Dentistry and The Hospital wish to provide the
services of one resident to The Health Department;
NOW, THEREFORE, in consideration of the premises and of the following mutual
promises, covenants, and conditions, The School of Dentistry, The Hospital and The
Health Department agree as follows:
Between The University of North Carolina
School of Dentistry for its Department of Dental Ecology
and OCHD and NCMH
Page 2 of 4.
1. The Health Department will reimburse The School of Dentistry at the close
of each quarter for 1/4 the total salary ($24,000) and fringe benefits, Worker's
Compensation ($72.00), Unemployment Insurance ($72.00), FICA ($1,836.00), Hospital
Insurance ($2,657.00), Parking ($210.00), Interns Permit ($50.00), Total Fringe
($4,897.00) of one postgraduate year one resident beginning July 1, 1990
(quarterly totals - salary $6,000.00 fringe $1,224.25 grand total quarterly
reimbursement $7,224.25).
2. The School of Dentistry will provide the services of one postgraduate
year one resident to The Health Department for the purpose of rendering
comprehensive dental services of 4 1/2 days /wk.
3. School of Dentistry will bill The Health Department at the close of each
quarter for the salary /fringe of one postgraduate year one resident.
4. The person whose services are to be provided pursuant to this Agreement
is, for all purposes, an employee of The School of Dentistry.
5. While the North Carolina Memorial Hospital Oral Medicine House Staff
are on rotation at the Orange County Health Department, their professional
liability insurance coverage will be provided by the Self- Insurance Program for
Professional Liability of The North Carolina Memorial Hospital and University of
North Carolina School of Medicine with coverage of at least $1 million.
6. This Agreement shall run for a period of one year, from the 1st day of
July, 1990, to the 30th day of June, 1991, and shall be renewable thereafter.
7. This Agreement or its renewals may be terminated at any time without
penalty by either party provided that written notice of such termination is
furnished to the other party at least 90 days prior to termination. In the event
Between The University of North Carolina
School of Dentistry for its Department of Dental Ecology
and OCHD and NCMH
Page 3 of 4
of such termination any payment due shall be prorated to the date of termination.
8. In compliance with 42 U.S.C. 1395x (v)(1)(I) and implementing
regulations, The School of Dentistry and The Health Department agree, until the
expiration of four years after the services are furnished under this contract, to
allow the Secretary of the Department of Health and Human Services and the
Comptroller General access to this contract and to the books, documents and records
of The School of Dentistry and The Health Department necessary to verify the nature
and extent of the costs of this contract. The School of Dentistry and The Health
Department further agree that if any of the duties of this contract are carried out
by a subcontractor of The School of Dentistry or The Health Department such
subcontract shall contain a clause to the effect that, until the expiration of four
years after the services are furnished under such subcontract, the Secretary of the
Department of Health and Human Services and the Comptroller General shall have
access to such subcontract and to the books, documents and records of the
subcontractor necessary to verify the nature and extent of the costs of such
subcontract.
It is understood by both parties to this Agreement that salaries of employees
of The School of Dentistry which are reimbursed in whole or in part may be adjusted
during the term of the Agreement pursuant to legislative or administrative action.
9. The Health Department and The Hospital hereby agree with The School of
Dentistry that, in its educational and /or employment practices The Health
Department will comply with such non - discrimination laws as may be applicable to
it in the performance of this Agreement.
10. The Agreement contains the entire understanding of the parties and shall
I _
'Between The University of North Carolina
School of Dentistry for its Department of Dental Ecology
and OCHD and NCMH
Page 4 of 4
not be altered, amended or modified, except by an agreement in writing executed by
the duly authorized officials of both parties.
11. The laws of North Carolina shall govern the validity and interpretation
of the provisions, terms and conditions of the Agreement.
IN WITNESS WHEREOF, the parties have hereunto signed this Agreement in their
official capacities of the day and year listed below.
FOR AND ON BEHALF OF:
Daniel B. Reimer
Health Director I a� R
Date:
This instrument hays been preaudited
manner required by the Local Govern
and Fiscal Control Act.
Ken Chavious
Director, Orange County Finance
Date:
Chairman, Orange County
Board of Commissioners
Date:. r
FOR AND ON BEHALF OF THE
UNIVERSITY OF RTH CAROLINA AT
CHA /PLHLL
Ben J. chi,
Vice Chancellor
Business and fipance
Date • is �► o
in the
ment Budget
FOR AND ON BEHALF OF:
XEricB. LINA MEMORIA
unson Executive Dir.
Date: /? C
t
ORANGE COUNTY
106 EAsr MARGMMr LANE
RU-jT .SHOROUGK N. C.
27278
March 1, 1991
Mr. David D. King, Director
Public_ Transportation Division
N*C• Department of Transportation
P.O. Box 25201
Raleigh, N.C. 27611 -5201
Dear Mr. King:
This is a transmittal letter from the County of Orange on
behalf of the Orange County C.A.T. Program requesting UMTA
Section 18 funds for capital assistance only for FY 1991 -92.
The C01ni" feted a.pplicatiar: and the County Cr,mrtissianer Board
Resolution is at.tacl,e.; fox- your consideration,
A total of 5225,120 is rec4uested., representing $135,072
federal funds, $45,024 in state funds and $45.024 in local
match funds. The funds will be used to purchase three
standard. 14 passenger vans, one 14- passenger van with lift,
one 24-- passanger bus, two center aisle vans, two minivans
and five mobile radios. The vehicles will be used to replace
and expand existing C.A.T. equipn-ient which is part
Orange County Coordinated Agency Transportation (C.A.T.) of the
Program.
The C.A.T. Program is a human service transportation system,
but Provides general public accessibility on a seat available
basis on its fixed route
tickets. system with the purchase of CAT
This project is consistent with the TIP and with
the Orange County Transportation Development Plan (TDp)
update which was approved by the County Commissioners on
January 22, 1991. All necessary steps have been taken to
document operating statistics and report DBE participation
�� t° e ]. s .
On behalf of Orange County, thank you for your assistance in
meeting the transportation needs of our community.
Sin erely,
!doses Carey,
Chairman
cc: John M. Link, _Tr. , Countti Manager
_ Ibert Kitt.rell, _assistant Cou.r;tl -
Jerz y M • Pa, ,_; r -
re, tnr
North Carolina Department of 'Transportation
Public Transportation Division
FY 1990 -9M 1991 -92 Section 1S Program
Addendum for Current Recipients*
Applicant: -County of orange
Service Area :Oran e Count
Total Funding: $ -2 2 5, 120 Section 18: $ -izs o. 2- State: $ 45, 0__ 24 Local: $ 45.024
I. Transmittal Letter
A. Attach Transmittal Letter to the front of the application.
B. Resolution "Seeking permission to Amend FY 1990-91/FY 1991 -92 Application for
Section 18 Funding" attached as Appendix A.
II. Project Supporting Documentation
A. Project Description
L Describe current and any proposed new or restructured service to be provided
under the project labeled as Appendix B. Include in the description services for
the general public and special efforts to meet the needs of the elderly and
handicapped.
2. Complete as Appendix C "Vehicle Inventory Chart ".
3. Provide a copy of current general public fare policy as Appendix D if changed
since the 1990 -91 Section 18 Application submittal. `
B. Project Coordination
Complete Appendix E "Human Service Agency Coordination ".
C. Public Involvement
Complete copies of the following labeled as Appendix F: (1) copy of the
Public hearing notice affadavit of publication; (2) minutes of the public
hearing; and (3) a description of how the applicant addressed comments received.
D. Private Participation
1. Verify Appendix G "Surface Public Transportation Providers."
2. Provide a description of private participation activities as Appendix H that have
occured since the filing of the FY 1990 -91 Section 18 application.
"Note: When submitti ng the Section 18 Application, applicants are requested to provide a document
with original signatures and 'one copy.
E. Project Budget
I. Complete UPTAS Budget Forms as Appendix 1.
2. Complete summary of project expenditures and revenues for period July 1 -
December 31, 1990 as Appendix J.
F. Disadvantaged Business Enterprises
Include as Appendix K a DBE Plan for pregrams anticipating receiving Federal
Section 18 Assistance in excess of $250,000.
G. Biennial Assurances
1. Execute Special Section 13(c) Warranty as Appendix L.
2. Describe, if applicable, any lawsuits or complaints alleging discrimination on the
basis of color, or national origin filed against the applicant within the past year
together with statement of status or outcome of each complaint or law suit labeled
as Appendix M.
3. Describe, if applicable, any intent to provide charter service during FY 1990 -91
labeled as Appendix N.
4. Execute "Certification of Equivalent Service" as Appendix O, if applicable.
H. One Time Assurance
Execute "Assurance of Compliance with Section 504 of the Rehabilation Act of 1973,
as Amended and the Americans with Disabilities Act of 1990" as Appendix P.
Appendix A
RESOLUTION
First 11me Applicant
Seeking Permission To Apply For Section 1S Funding,
Enter Into Agreement With The North Carolina Department of
Transportation And To Provide The Necessary Assurances.
A motion was made by Commissioner Ver 1 a I nsko and seconded
(Board Member's Name)
by Commissioner Alice Gordon for the adoption of the following
(Board Nlembeee Name}
resolution, and upon being put to a vote was duly adopted.
WHEREAS, the North Carolina Department of Transportation has received a
grant from the US Department of Transportation authorized by Section 18 of
Urban Mass Transportation Act of 1964, as amended, to provide assistance for rural
public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide
grant monies to local agencies for the provision of rural public transportation
services; and
WHEREAS, Article 213 of Chapter 136 of the North Carolina General
Statutes and the Governor of North Carolina have designated the North Carolina
Department of Transportation (NCDOT) as the agency responsible for
administering funds received through Section 18 of the Urban Mass Transportation
Act of 1964; and
WHEREAS, The county of Orange , hereby assures and
certifies that it will comply with Athe Federal Statutes, re
gulations, executive orders,
the Special Section 13 (c) Warranty, and all administrative requirements which
relate to the applications made to and grants received from the Urban Mass
Transportation Administration, as well as the provisions of Section 1001 of Title 18,
U. S. C.
-30-
NOW, THEREFORE, be it resolved that the Chairman _
/� • (Authorized Wcial'a Title)
of the Orange; County- Commissioners is hereby authorized to submit a grant
(Name of Local Governing Board)
application for funding under Section 18 of the Urban Mass Transportation Act of
1964, make the necessary assurances and certifications and be empowered to enter
into an agreement with the NCDOT to provide rural public transportation services.
I
Beverly A. Blythe Clerk to the Board
• (Certifying Official's , ame) (Title of Certifying O(llcial)
do hereby certify that the above is a true and correct copy of an excerpt from the
minutes of a meeting of the orange -County Board of Comm i ss i one,!d y held on
(Name of Local Governing Board)
the 22nd day of January —'19 91
(Signa a of Certifying 90ffKal)
Orange County
(Name of Local Governing Board)
Subscx� bed and sworn to me this . day of , 7"r ���% , 19 _
(Seal)
My commission expires /L30 - 9/
Rev. 11 / 90
Notary Public
P-61V� 0"/ S/ a#/
Address
• Note that the official authorized to submit the grant application, certifying official, and notary
i public should be three (3) separate individuals.
t
-31-
APPENDIX L
SPECIAL SECTION 13(c) WARRANTY
FOR APPLICATION TO THE SMALL URBAN
AND RURAL PROGRAM
The following language shall be made part of the contract of assistance
with the State or other public body charged with allocation and
administration of funds provided under Section 18 of the Act:
A. General Application
The Public Body (The North Carolina Department of Transportation)
agrees that in the absence of waiver by the Department of Labor, the
terms and conditions of this warranty, as set forth below, shall apply
for the protection of the transportation related employees of any
employer providing transportation services assisted by the Project,
County of Orange ,
(Legal Name of Applicant /Recipient)
and the transportation related employees of any other surface public
transportation providers in the transportation service area of the
project.
The Public Body shall provide to the Department of Labor and maintain
at all times during the Project an accurate, up -to -date listing of all
existing transportation providers which are eligible Recipients of
transportation assistance funded by the Project, in the transportation
service area of the Project, and any labor organizations representing
the employees of such providers.
Certification by the Public Body to the Department of Labor that the
designated Recipients have indicated in writing acceptance of the
terms and conditions of the warranty arrangement will be sufficient to
permit the flow of Section 18 funding in the absence of a finding of
noncompliance by the Department of Labor.
B. Standard Terms and Conditions
(1) The Project shall be carried out in such a manner and upon such
terms and conditions as will not adversely affect employees of
the Recipient and of any other surface public transportation
provider in the transportation service area of the Project. It
shall be an obligation of the Recipient and any other legally
responsible party designated by the Public Body to assure that
any and all transportation services assisted by the Project are
contracted for and operated in such a manner that they do not
impair the rights and interests of affected employees. The term
"Project ", as used herein, shall not be limited to the particular
facility, service, or operation assisted by Federal funds, but
shall include any.changes, whether organizational, operational,
-45-
technological, or otherwise, which are a result of the assistance
provided. The phrase "as a result of the Project ", shall when
used in this arrangement, include events related to the Project
occurring in anticipation of, during, and subsequent to the
Project and any program of efficiencies or economies related
thereto; provided, however, that volume rises and falls of
business, or changes in volume and character of employment
brought about by causes other than the Project (including any
economies or efficiencies unrelated to the Project) are not
within the purview of this arrangement.
An employee covered by this arrangement, who is not dismissed,
displaced or otherwise worsened in his position with regard to
his employment as a result of the Project, but who is dismissed,
displaced or otherwise worsened solely because of the total or
partial termination of the Project discontinuance of Project
services, or exhaustion of Project funding shall not be deemed
eligible for a dismissal or displacement allowance within the
meaning of paragraphs (6) 'and (7) of the Model Agreement or
applicable provisions of substitute comparable arrangements.
(2) (a) Where employees of a Recipient are represented for
collective bargaining purposes, all Project services provided by
that Recipient shall be provided under and in accordance with any
collective bargaining agreement applicable to such employees
which is then in effect.
(b) The Recipient or legally responsible party shall provide to
all affected employees sixty (60) days notice of intended actions
which may result in displacements or dismissals or rearrangements
of the working forces. In the case Of employees represented by a
union, such notice shall be provided by certified mail through
their representatives. The notice shall contain a full and
adequate statement of the proposed changes, and an estimate of
the number of employees affected by the intended changes, and
the number and classifications of any jobs in the Recipient's
employment available to be filled by such affected employees.
(c) The procedures of this subparagraph shall apply to cases
where notices involve employees represented by a union for
collective bargaining purposes. At the request of either the
Recipient or the representatives of such employees, negotiations
for the purposes of reaching agreement with respect to the
application of the terms and conditions of this arrangement shall
commence immediately. If no agreement is reached within twenty
(20) days from the commencement of negotiations, any party to the
dispute may submit the matter to dispute settlement procedures
in accordance with paragraph (4) of this warranty. The
foregoing procedures shall be complied with and carried out prior
to the institution of the intended action.
(3) For the purpose of providing the statutory required protections
including those specifically mandated by Section 13(c) of the
-46-
Actl, the Public Body will assure as a condition of the
release of funds that the Recipient agrees to be bound by the
terms and conditions of the National (Model) Section 13(c)
Agreement executed July 23, 1975, identified below 2
rovi
that other comparable arrangements may be substituted therefore
if approved by the Secretary of Labor and certified for
inclusion in these conditions.
(4) Any dispute or controversy arising regarding the application,
interpretation, or enforcement of any of the provisions of this
arrangement which cannot be settled by. and between the parties
at interest within thirty (30) days after the dispute or
controversy first arises, may be referred by any such party to
any final and binding disputes settlement procedure acceptable to
the parties, or in the event they cannot agree upon such
procedure, to the Department of Labor or an impartial third party
designated by the Department of Labor for final and binding
determination. The compensation and expenses of the impartial
third party, and any other jointly incurred expenses, shall be
borne equally by the parties to the proceeding and all other
- expenses shall be paid by the party incurring them.
In the event of any dispute as to whether or not a particular
employee was affected by the Project, it shall be his obligation
to identify the Project and specify the pertinent facts of the
Project relied upon. It shall then be the burden of either the
Recipient or other party legally responsible for the application
of these conditions to prove that factors other than the Project
affected the employees. The claiming employee shall prevail if
it is established that the Project had an effect upon the
employee even if other factors may also have affected the
employee.
1 Such protective arrangements shall include, without being limited to
such provisions as may be necessary for (1) the preservation of
rights, privileges, and benefits (including continuation of pension
rights and benefits) under existing collective bargaining agreements
or otherwise; (2) the continuation of collective bargaining rights;
(3) the protection of individual employees against a worsening of
their positions with respect to their employment; (4) assurances of
employment to employees of acquired mass transportation systems and
priority of reemployment of employees terminated or laid off; and (5)
paid training and retraining programs. Such arrangements shall
include provisions protecting individual employees against a worsening
of their positions with respect to their employment which shall in no
event provide benefits less than those established pursuant to Section
5(2)(f) of the Act of February 4, 1887 (24 Stat. 379), as amended.
2 For purposes of this warranty arrangement, paragraphs 1 G
(15); (22); (23); (24); (26); (27); (28); and (29) of the Model
Section 13(c) Agreement, executed July 23, 1975 are to be omitted.
afA
(5) The Recipient or other legally responsible party designated by
the Public Body will be financially responsible for the
application of these conditions and will make the necessary
arrangements so that any employee covered by these arrangements,
or the union representative of such employee may file claim of
violation of these arrangements with the Recipient within sixty
(60) days of the date he is terminated or laid off as a result
of the Project, or within eighteen (18) months of the date his
Position with respect to his employment is otherwise worsened as
a result of the Project. In the latter case, if the events giving
rise to the claim have occurred over an extended period, the
eighteen (18) month limitation shall be measured from the last
such event. No benefits shall be payable for any period prior to
six (6) months from the date of the filing of any claim.
(6) Nothing in this arrangement shall be construed as depriving any
employee of any rights or benefits which such employee may have
under existing employment or collective bargaining agreements,
nor shall this arrangement be deemed a waiver of any rights of
any union or of any represented employee derived from any other
agreement or provision of federal, state or local law.
(7) In the event any employee covered by these arrangements is
terminated or laid off as a result of the Project, he shall be
granted priority of employment-or reemployment to fill -any vacant
position within the control of the Recipient for which he is, or
by training or retraining within a reasonable period, can become
qualified. In the event training or retraining is required by
such such employment or reemployment, thy- Recipient or other
legally responsible party designated by the Public Body shall
provide or provide for such training or retraining at no cost to
the employee.
(8) The Recipient will post, in a prominent and accessible place, a
notice stating that the Recipient has received federal assistance
under the Urban Mas -s Transportation Act and has agreed to comply
with the provisions of Section 13(c) of 'the Act. This notice
shall also specify the terms and conditions set forth herein for
the protection of employees. The Recipient shall maintain and
keep on file all relevant books and records in sufficient detail
as to provide the basic information necessary to the proper
application, administration, and enforcement of these
arrangements and to the proper determination of any claims
arising thereunder.
(9) Any labor organization which is the collective bargaining
representative of employees covered by these arrangements, may
become a party to these arrangements by serving written notice
its desire to do so upon the Recipient and the Department of
Labor. In the event of any disagreement that such labor
organization represents covered employees, or is otherwise
eligible to become a party to these arrangements, as applied to
the Project, the dispute as to whether such organization shall
participate shall be determined by the Secretary of Labor.
-48-
(10) In the event the Project is approved for assistance under the
Act, the foregoing terms and conditions shall be made part of the
contract of assistance between the federal government and the
Public Body or Recipient of federal funds; provided, .however,
that this- arrangement shall not merge into. the contract of
assistance, but shall be independently binding and enforceable
by and upon the parties thereto, and by any covered employee or
his representative, in accordance with its terms, nor shall any
other employee protective agreement merge into this arrangement,
but each shall be independently binding and enforceable by and
upon the parties thereto, in accordance with its terms.
Waiver
As a part of the grant approval process, either the Recipient or other
legally responsible party designated by the Public Body may in writing
seek from the Secretary of Labor a waiver of the statutory required
protections. The Secretary will waive these protections in cases,
where at the time of the requested waiver, the Secretary determines
that there are no employees of the Recipient or of any other surface
public transportation providers in the transportation service area who
could be potentially affected by the Project. A thirty (30) day
notice of proposed waiver will be given by the Department of Labor and
in the absence of timely objection, the waiver will become final at
the end of the thirty (30) day notice period. In the event of timely
objection, the Department of 'Labor will review the matter- and
determine whether a waiver shall be granted. On the absence of
waiver, these protections shall apply to the Project.
Acceptance of Warrant
I, Moses Care , Jr- Chair, County commissioners do hereby
(Name and Title) '
certify that the County of Oranae
Legal Name
or Applicant /Recipient
has agreed to the terms and conditions of this Warranty and will
accept this agreement as part of the contract of assistance with the
North Carolina Department of Transoortatinn
(SEAL)
-49-
'-01--" - 9
(Date)
Appendix O
CERTIFICATION OF EQUIVALENT SE.
ERVICE
The hereby assures and certifies that its demand
(Name of Agency)
responsive service offered to individuals with disabilities, including individuals who use wheelchairs,
is equivalent to the level and quality of service offered to individuals without disabilities. Such
service, when viewed in its entirety, is provided in the most integrated setting feasible and is
equivalent with respect to:
(1) Response time;
(2) Fares;
(3) Geographic service area;
(4) Hours and days of service;
(5) Restrictions on trip purpose;
(6) Availability of information and reservation capability; and
(7) Constraints on capacity or service availability.
In accordance with 49 CFR 37.27, public entities operating demand responsive systems for the
general public which receive financial assistance under sections 16(b)(2) or 18 of the Urban Mass
Transportation Act must file this certification with the appropriate state program office before
procuring any inaccessible vehicle. Such public entities not receiving UMTA funds shall also file the
certification with the appropriate state program office. Such public entities receiving UMTA funds
under any other section of the UM T Act must file the certification with the appropriate UMTA
regional office. This certification is valid for no longer than one year from its date of filing.
Moses Carey, Jr
(Name of Authorizeri official)
Chairperson, Orange County Corrmissioners
Mde)
_lr- /
-52-
Appendix P
ASSURANCE OF COMPLIANCE WITH SECTION 504 OF THE REHABELITATION
ACT OF 1973, AS AMENDED AND THE AMERICANS WITH DISABILITIES ACT.OF
1990
County of Orange
hereby assures and certifies
(Name of Applicant)
that it will comply with the regulations concerning nondiscrimination on the basis of
disability for transportation services provided with assistance from the Section 18
program. We hereby assure that the following eight (8) service criteria will be met:
1. All persons who, by reason of disability, are unable to use the bus system for
the general public are eligible to use the specialized service.
2. Specialized service is provided to a disabled person within a response time
equivalent to the response time provided to individuals without disabilities.
3. Fares for the specialized service are comparable to a regular general public fare
for the same or a similar trip.
4. Specialized service is available throughout the same days and hours as service
for the general public.
5. Specialized service is available throughout the same service area as for the
general public service.
5. Restrictions or priorities based on trip purpose are prohibited.
7. Availability of information and reservations capability is equivalent to that
provided individuals without disabilities.
8. Any constraints on capacity or service availability are equivalent to that of
individuals without disabilities.
-53-
Furthermore, County of Orange
assures that if the above
(Name of Applicant)
service criteria are met through the use of a special service system, the following guidelines will be
met:
1. All service criteria, regardless of cost, will be met through the special service system.
2. Any recipient currently meeting Section 504 requirements through a special service system and
wishing io switch to an accessible bus system as its mode of compliance, must maintain at least
its existing level of special service pending the effective date of the Americans With Disabilities
Act of 1990 supplemental paratransit requirements.
3. Compliance with the Americans With Disabilities Act of 1990 is a condition for the receipt of
Urban Mass Transportation Administration (UMTA) financial assistance.
0�7 - 9
Date
of ,.uthorized Official
Moses Carey, Jr.
Chairoerscn, Cranoe Ltcunty Cc:unissicners
Title of Authorized Official
-54-
RESOLUTION OF APPRECIATION
for
J. LOGAN IRVIN, JR.
WHEREAS, Dr. Irvin served on the Orange County Board of Adjustment
from October, 1970 through June, 1978, serving as Chair
for seven of those years, and
WHEREAS, Dr. Irvin served on the Orange County Planning Board from
August 1978 until his death on March 31, 1984 serving as
Chair for one year, and
WHEREAS, Dr. Irvin displayed great wisdom and outstanding
leadership which improved the quality of decisions made
during his tenure on these Boards, and
WHEREAS, Dr. Irvin, through his hard work and dedication, earned
the respect and appreciation of government officials,
peers, coworkers and citizens of Orange County, and
WHEREAS, Dr. Irvin, through his influence on the Board of
Adjustment and the Planning Board, displayed his support,
cooperation and promotion of the welfare and safety of
each County citizen,
NOW, THEREFORE BE IT RESOLVED that the Orange County Board of
Commissioners on behalf of the citizens of Orange County
expresses to his wife, Elinor Irvin its sincere
appreciation and gratitude for Dr. Irvin's many years of
service and contributions to Orange County.
BE IT FURTHER RESOLVED that this Resolution be presented to Elinor
Irvin with the expressed sympathy of the members of this
Board and that a copy of the resolution be spread upon
the minutes of this meeting.
Adopted this 22nd
North Carolina.
day of January
1991 in Orange County,
Stephen H. Halkiotis
Alice M. Gordon
Verla C. Insko
Don Willhoit
POLICY FOR INSERTION INTO THE POLICY MANUAL
MEETING DATE: January 22, 1991 NUMBER: 480
EFFECTIVE DATE: July 1, 1991 REVISIONS:
POLICY•
SALARY ADJUSTMENT FOR THE COUNTY COMMISSIONERS
1. The staff is instructed to compute the salary levels which
would have resulted had the County Commissioners received the same
annual cost -of- living adjustments received by other county staff
since the Commissioner's salary was last adjusted for board
members in 1984 and for the Chairman in 1983.
2. Adopt for the Vice -Chair a differenial of 5% higher than the
amount computed for board members.
3. The resulting salary levels to be adopted for the current
board members, vice -chair and chairman effective July 1, 1991.
4. In addition, the Board of County Commissioners authorizes
that the same future cost -of- living adjustments be applied to
Commissioner's salaries as are applied to all other Orange County
personnel salaries annually unless instructed by the acting board.
WORK AGREEMENT
Date February 8, 1991
Name of
Organization Orange County
Manager's Office
P.O. Box 8181
Hillsborough, NC 27278
Attention Mr. Albert Kittrell
Assistant County Manager
Telephone 919/732 -8181 ext. 2300
Job Description Southern Media Design & Production, Inc. will
provide preproduction, production and
postproduction services, technical assistance and
project consultation for the development of the
Orange County 24 -Hour Courthouse Project.
Specific tasks and responsibilities are outlined in
our project proposal dated June 18, 1990, and
amended by correspondence dated January 17,
1991.
Southern Media Design
& Production, Inc.
Authorized Signature � Date
Margaret Y. Rabb, i or, gn Services
Signature of Organ, C'��
Representative
Chair, Orange County Board of Comm
Date a
i
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. y -D
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 1991
SUBJECT: video /Audio Contract for 24 -Hour Courthouse
DEPARTMENT: - Manager PUBLIC HEARING YES: NO: X
------------------------------
ATTACHMENT(S):- INFORMATION CONTACT: Manager's Office
Proposal Ext. 2300
Correspondence from Southern Media TELEPHONE NUMBER -
Hillsborough - 732 -8181
Chapel Hill - 968 -4501
Mebane -- 227 -2031
Durham - 688 -7331
_ -
PURPOSE: To enter into a contract with Southern Media Design and
.Production Inc. for video and audio production services.
BACKGROUND: The computerized information project 1124 -Hour Courthouse"
formerly began in February, 1990. Since February the 24-
Hour Project Team has met regularly to implement the project.
The project team has developed a mission statement, conducted
individual meetings with all department heads, reviewed and
selected information, developed on- screen menu, programed
menu and information and identified the number of voice
videos needed. The project team has completed most of the
duties that can be accomplished without assistance.
In late Summer 1990 the project team solicited and received
proposals for video and audio production. Proposals were
received from VHS Productions and Southern Media Design and
Production. The project team interviewed representatives
from the two firms. Both proposals outlined costs for pre-
production, production, and postproduction of video and audio
components of the 24 -Hour Courthouse Project. VHS
Productions submitted a bid of $34,850. Southern Media cost
totaled $22,240. In September, 1990 the project began
looking at cost reduction alternatives. The project team had
additional discussions with both firms, local television
stations, local cable companies, and UNC School of Radio,
Television and Motion Picture, and others. The project team
was impressed with Southern Media's superior proposal and
their ability to produce a turn -key product. After months of
exploring options the project team suggests entering into a
2
contractual arrangement with Southern Media in phases. Pha
I: Preproduction, the cost would be $4,960. Phase II:
Production, would be the actual video shooting, audio and
editing. This cost would be approximately $6,060 (video
shooting will be donated by a local television station or
local cable company). Phase III: Postproduction, include
editing of special effects, and transfer of video tape to
laser disk (actual transfer of video tape to 24 -Hour
Computer). The cost for this phase would be approximately
$6,700. The total cost for pre - production, production and
Post production would be $17,720. This is $4,520 less than
the original amount ($22,240) submitted by Southern Media in
late Summer 1990. The reduction reflects the donated vide
shooting. (See attached memorandum from Southern Media dated
January 17, 1991.)
To date approximately $26,000 has been expended for the
project. Long term training /technical assistance from Public
Technology and IBM $8,000 and $18,000 for computer hardware.
Approximately, $24,000 remains in the 24 -Hour Courthouse
Budget.
RECOMMENDATION(S): Approve contract /proposal with Southern Media Design
and Production, Inc., of Chapel Hill for an amount ni
to exceed $17,720; contingent upon County Attorney
review; and authorize the Chair to sign on behalf of
the Board.
it
•
•
•
•
MEMO
24 -HOUR CITY HALL
Touch Screen Display
For: Orange County 24 -Hour City Hall Committee:
Louise Baker, Tara Fikes, Eleanor Greene, Albert Kittrell,
Don Powell, and Jane Sparks
From: Margaret Rabb %Y
Date: 17 January 1991
Southern Media will be pleased to contract with Orange County for
project development and management of the videotape introductory
sequences to be used in the County's Twenty -Four Hour City Hall touch
screen display. During the months we've worked with Albert Kittrell and
the Twenty -Four hour committee, we have been extremely impressed
with their professional attitude, energetic work, and dedication to the
project.
We understand that professional - quality raw location videotape will be
supplied to the County, as outlined in the shooting script developed by
Southern Media and approved by the County. With the elimination of
this step from our budget, the total contractual amount will be $17,720.
We would like to reserve the right to meet with camera crews who will
be shooting the video sequences, and to accompany them on location to
direct the shoot, as we deem necessary to achieve the best final product.
I'm sure that will be agreeable to all parties, as it will ensure close
coordination of efforts and efficient use of crew time. We would also like
to stipulate that the raw video footage be shot on Betacam or equivalent
broadcast - quality equipment, and that experienced, professional crew
members be assigned to the job. Some sequences will require an audio
technician to record ambient sound; some may require careful lighting of
the location.
This project has generated a great deal of excitement on our end, and we
look forward to working with the committee to produce an outstanding
series of videotape introductions to the many facets of life in Orange
County.
max'
SOUTHERN A JEEDIA DESIGN & PRODUCTION INC.
P. 0. BOX 68 CHAPEL HILL, N. C. 27514
TELEPHONE 919192911353
9
Proposal:
24 -HOUR CITY HALL
Touch Screen Display
Project Management and Video Production Services
For: Orange County Manager
Project coordinators: Albert Kittrell, Jane Sparks, Louise Baker, Don
Powell
From: Margaret Rabb
Design Director
Date: 18 June 1990
I enjoyed meeting with the 24 -Hour City Hall committee, and I feel we
developed an excellent understanding of the project and the steps which
need to be taken to produce an outstanding display module.
The following revised proposal outlines the tasks we would coordinate or
perform and gives the target week (1 through 15), estimated time required
for project coordination and performance, and the cost associated with
that time.
Because of the tight time requirements for completion of the project by
our goal of the end of September, I will rely on committee members to
help in liaison with content experts for each video segment, and to help
prepare the outline of the topics to be covered in each segment. Delays in
responses to inquiries and approvals of proposed scripts and edits could
easily set us behind schedule, as well as increase the number of hours
required for project coordination. I'm sure we'll all do everything we can
to prevent delays and keep project management hours reasonable.
Thanks so much for your consideration and interest in working together.
ly`�}
SOUTHERN MEDL4 DESIGN & PRODUCnoN INc.
P.Q. Boxes CHAPEL HILL, N. C. 2-514
TELEPHONE 9191929 -4353
•
r--]
•
MEMO;
24 -HOUR CITY HALL
'touch Screen Display
Project Management and
Video Production Services
6/23/90
MEMO:
24 -HOUR CITY HALL
Touch Screen Display
Project Management and Video Production Services
For: Orange County 24 -Hour City Hall Committee:
Louise Baker, Tara Fikes; Eleanor Greene, Albert Kittrell,
Don Powell, and Jane Sparks
From: Margaret Rabb
Design Director
Date: 23 June 1990
Preproduction
Working with Orange County's established committee, the tasks we see
include:
Identify key points in program structure for:
--- Video intros
— On- screen computer graphics (i.e., County Commissioners'
is scanned photos, maps showing locations of libraries or
parks, etc.)
— Information screens.
Approval.
Week 1.
Budget: 8 hours @ $35 / $280
Script video intros
(As a working figure, we agreed on 25-30 narrated intros of 20 -40
seconds each, with a silent opening sequence)
— Edit material submitted by content person for each topic;
work with the committee member responsible for each
content area.
— Propose alternative techniques to sound tracks used in
prototype programs (i.e, alternating male and female voices,
music, ambient location sound, etc.).
-- Prepare preliminary list of footage needed for search in
television archives.
Approval.
Weeks 1 -2.
Budget: 50 hours 0 $40 / $2000
SODTHERNMPD.IA DESIGN & PRUDumw INc.
P. O. Box 68 CHAPEL HILL, N. C. 2 514
TELEPHONE 9191929 -4353
6
MEMC
24 -HOUR CITY HALL
Touch screm Display
Project Manarrment and
Video Productic:a Services
6/23/90
Design on- screen computer graphics
Approval.
Budget: In -house
(Design also available from Southern Media)
Storyboard video intros
— Photograph key scenes and describe visual sequences and
effects to accompany the soundtrack, with images identified
for each portion of the script.
Approval.
Weeks 3 -4.
Budget: 60 hours @ $40 / $2400 ( -$600 from original budget)
— Prepare shooting script
— List exact needs for the project
— Disseminate to potential sources of high quality video
images. TV stations could be asked to make dubs of the next
available footage that meets the description or to search their
archives for specific material.
Approval.
Week 5.
Budget: 29 hours @ $40 / $1160 ( -$320 from original budget)
--- Select locations for installations and design display units
Approval.
Budget: open
Preproduction totals: 5 weeks / $4960
— To manage project tasks beyond those outlined above, or outside
the scope of the hours allotted to the tasks above, $35 per hour.
M
SOUTHERNAf EMA DFMIGN & PRODUCTXON INC.
P. O. BOX 68 CHAPEL Hu,L, N. C. 27514
TELEPHONE 9191929 -4353
1 ]
•
C
7
Production
Audio
-- Select audio talent
Approval.
Week 6.
Budget: 4 hours @ $35 / $140
Talent fees: $600
Audio recording
Approval.
Week 6.
Recording session supervision
Budget: 4 hours Q $50 / $200
Studio fees: $500
Music drop fees: (Open, depending on individual
charges for music selected.)
— Direct edit and mix of soundtracks
Approval.
Week 6.
Budget: 18 hours Q $50 / $900
Studio fees: $600
Video
— Catalog existing video material
Week 7.
Budget: 24 hours @ $30 / $720
— Coordinate and direct camera crews to shoot sequences not
obtained from archival sources
Approval.
Weeks 8-9.
Budget: 60 hours 0 $40 / $2400
Location videography crews, 6 days / $3600
— Production of on- screen computer graphics
Approval.
Budget: In -house
(Production also available from Southern Media)
r�
SOU77MANMEDIA DWGN &PRODUG`I7oNINC.
P.O. BOX 68 CHAPEL MLL, N. C. 27514
TELEPHONE 9191929 -4353
. MEMa
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
Production
Audio
-- Select audio talent
Approval.
Week 6.
Budget: 4 hours @ $35 / $140
Talent fees: $600
Audio recording
Approval.
Week 6.
Recording session supervision
Budget: 4 hours Q $50 / $200
Studio fees: $500
Music drop fees: (Open, depending on individual
charges for music selected.)
— Direct edit and mix of soundtracks
Approval.
Week 6.
Budget: 18 hours Q $50 / $900
Studio fees: $600
Video
— Catalog existing video material
Week 7.
Budget: 24 hours @ $30 / $720
— Coordinate and direct camera crews to shoot sequences not
obtained from archival sources
Approval.
Weeks 8-9.
Budget: 60 hours 0 $40 / $2400
Location videography crews, 6 days / $3600
— Production of on- screen computer graphics
Approval.
Budget: In -house
(Production also available from Southern Media)
r�
SOU77MANMEDIA DWGN &PRODUG`I7oNINC.
P.O. BOX 68 CHAPEL MLL, N. C. 27514
TELEPHONE 9191929 -4353
E:1
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
Construct display module units
Approval.
Budget: Open
Production totals: 4 weeks / $9660
— To manage project tasks beyond those outlined above, or outside
the scope of the hours allotted to the tasks above, $35 per hour.
Postproduction
Rough edit of video sequences to soundtracks
Approval.
Weeks 10 -11.
Budget: 50 hours @ $60 / $3000
Transfer original footage and soundtracks to 1" videotape
Week 12
Budget: Open
Direct final edit of video sequence masters with special effects
Approval.
Weeks 12 -13.
Budget: Editing facility: $2500
Direct editing: 30 hours @ $40 / $1200
— Transfer video sequences to laser disk
Approval.
Week 14.
Budget: Open
Program interactive sequences to match outline
Approval.
Week 15.
Budget: Open
Install display units
Approval.
Week 15.
Budget: Open
M
SOUTIIERN MEDLA DEUGN & PRODUCTION INC.
P. O. Box 68 CHAPEL Hu.L, N. C. 27514
TELEPHONE 9191929 -4353
C
F- -I
L. -J
�J
P-j
MEh1Ga
24 -HOUR CITY HALL
Touch Screen Display
Project Management and
Video Production Services
6/23/90
Postproduction totals: 4 weeks to final edited masters / $6700
— Also allows 2 weeks for transfer to laser disk and programming
the Computer segments. To manage project tasks beyond those
outlined above, or outside the scope of the hours allotted to the
tasks above, $35 per hour.
Overall timeframe: 15 weeks (early June through end of September).
Overall budget for project management and production outlined above:
$22,240. (Music fees additional.)
M
SOU'=RN MEDIA DESIGN & PRODUCTION INC.
P. O. BOX 68 CHAPEL Hiu, N. C. 2'514
TELEPHONE 9191929 -4353
4
ITEMS FOR FOLLOWUP
BOARD MEETING DATE: r /
-YMT D Tvpw. nF PnT.T.nWITP FOLLOWUP. COMPLETED
II
�v?