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Agenda - 10-01-1990
ORANGE COUNTY BOARD OF COMMISSIONERS n AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL MONDAY, OCTOBER 1, 1990 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OLD COUNTY COURTHOUSE CLERK'S OFFICE. HILLSBOROUGH, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732 -8181 or 968 -4501. I. BOARD COMMENTS II. COUNTY MANAGER'S REPORT III. ADDITIONS OR CHANGES TO THE AGENDA IV. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE T The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. V. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Public School Building Capital Funds B. Budget Ordinance Amendment #3 * C. Visitor Services Contract D. Tax Refunds Request 0 1 i E. Endorsement Letter- -TJCOG Regional Image Guidelines VI. RESOLUTIONS /PROCLAMATIONS A. Proclamation -- Children's Day in North Carolina VII. SPECIAL PRESENTATIONS A. Recognition of 1990 NACo Award Recipients B. Presentation -- Certificate of Achievement for Excellence in Financial Reporting VIII. PUBLIC HEARINGS IX. REPORTS A. County Engineer's Report on Hillsborough's New Reservoir Siting Process and Sewer Bottleneck Problem Resolution, and on the Camp New Hope Sewer Problems B. Report on Process To Resolve Discrimination Complaints X. ITEMS FOR DECISION -- REGULAR AGENDA A. Tax Refund Request B. Z- 4 -90 -- Dorothy C. Bane - Rezoning C. Zoning Ordinance Text Amendment -- Studio, Arts and Crafts D. Subdivision Regulations Text Amendment- -Minor Subdivision Final Plat E. Amendment to Private Road Standards F. EMS Policy on Deceased Patients XI. APPOINTMENTS XII. MINUTES XIII. EXECUTIVE SESSION - Property Acquisition XIV. ADJOURNMENT M Indicates items that need immediate attention. 1 MINUTES 2 ORANGE COUNTY BOARD OF COMMISSIONERS 3 REGULAR MEETING 4 OCTOBER 1, 1990 5 6 7 The Orange County Board of Commissioners met in regular 8 session on October 1, 1990 at 7:30 p.m. in the Courtroom of the Old 9 Courthouse, Hillsborough, North Carolina. 10 BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., and 11 Commissioners Stephen Halkiotis, John Hartwell and Shirley E. 12 Marshall. 13 BOARD MEMBER ABSENT: Commissioner Don Willhoit 14 ATTORNEY PRESENT: Geoffrey Gledhill 15 STAFF PRESENT: County Manager John M. Link, Jr., Assistant 16 County Manager Albert Kittrell, Economic Development Director Ted 17 Abernathy, Deputy Clerk to the Board Kathy Baker, Clerk to the 18 Board Beverly A. Blythe, Data Processing Director Keith Brooks, 19 Finance Director Ken Chavious, Planner Emily Crudup, Financial 20 Analyst Amy Dickey, Accountant Howard Fitts,'Environmental Health 21 Supervisor II Tony Laws, Systems Analyst Rowland Lee, Tax Assessor 22 Kermit Lloyd, Department on Aging Director Jerry Passmore, Social 23 Services Director Marti Pryor -Cook, Accounting Technician Joyce 24 Reiners, Land Records Manager Roscoe Reeve, Planner Mary Scearbo, 25 Financial Analyst Debbie Smith, County Engineer Paul Thames, 26 Budget/ Management Analyst Donna Wagner, and Budget Administrator 27 Rod Visser. 28 29 NOTE: ALL DOCUMENTS REFERENCED IN THESE MINUTES ARE IN THE PERMANENT 30 AGENDA FILE IN THE CLERK'S OFFICE. 31 32 I. BOARD COMMENTS 33 Commissioner Halkiotis asked about the cost of mailing the 34 "Report to the People" to every citizen in the County instead of 35 inserting it in the Chapel Hill Herald and the News of Orange. John 36 Link indicated it would have cost $9,000 to mail the report to every 37 ---- taxpayer. By inserting it in the newspapers, it cost about $1200. A 38 total of 40,000 will be distributed. 39 _ _ .Chair- Carey referred to the letter-of commenda_ti.Qn from Sheriff 40°- Pendergrass- a -th-e -new -Fire Marshall, Mike-Tapp. Hecommenvded - there 41 Marshall for his fast response to the Sheriff's request. He asked about 42 apot1righting- and s- ituation in Orange County. 43 44 II. COUNTY MANAGER'S REPORT - NONE 45 46 III. ADDITIONS OR CHANGES TO THE AGENDA 47 John Link added a proclamation for Water Conservation under 48 proclamations as VI -B. 49 50 IV. AUDIENCE COMMENTS - NONE 51 52 PUBLIC CHARGE 53 54 Chairman Moses Carey, Jr. read the public charge. 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 2 V. ITEMS FOR DECISION - CONSENT AGENDA Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve those 'items on the Consent Agenda as listed below: A. PUBLIC SCHOOL BUILDING CAPITAL FUNDS To approve and authorize the Chair to sign the application for release of State Public School Building Capital Funds and adopt the capital project ordinances as stated below: NEW HOPE ELEMENTARY SCHOOL ORANGE COUNTY SCHOOLS CAPITAL PROJECT ORDINANCE Be.it ordained by the Board of Commissioners that pursuant to Sect on 13.2 of Chapter 159 of the General Statutes of North Carolina, he following capital project is hereby adopted. Section 1. The project 'authorized is for the construction of a new elementary school for the Orange County School District. The project will be financed by bond proceeds, State Public School Building Capital Funds, and an appropriation from the School Capital Reserve Fund. Section 2. The officers of the County are hereby directed to proc with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete project: Bond Proceeds - $ 3,991,000 Public School Building Capital Funds 1,269,170 Transfer from School Capital Reserve Fund 100,000 Total Revenue 5,360,170 Section 4. The following amount is appropriated for this project: New Hope Elementary School Project $ 5,360,170 Section S. This - ordinance supersedes all previous New Hope Element Capital Project Ordinances. is Section 6. This ordinance shall be in effect from the date of adoption until June 30, 1992. FUTURE PROJECTS RESERVE ORANGE COUNTY SCHOOLS CAPITAL PROJECT ORDINANCE 3 1 2 Be it ordained by the Board of commissioners that pursuant to Section 3 13.2 of Chapter 159 of the General Statutes of North Carolina, the 4 following capital project is hereby adopted. 5 33 6 Section 1. 7 36 8 37 9 39 10 Section 2. 11 42 12 43 13 Section 3. 14 46 15 48 16 49 17 Section 4. 51 18 Section 4. 19 20 21 22 Section 5. 23 24 25 26 27 28 The project authorized is for reserving funds for future Orange County Schools capital projects. The project will be financed by State Public School building Capital Funds. The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Public School Building Capital Funds $ 175,175 The following amount is appropriated for this project: Future Projects Reserve $ 175,175 This ordinance shall be in effect from the date of adoption until June-30, 1991. FUTURE PROJECTS RESERVE CHAPEL HILL- CARRBORO CITY SCHOOLS CAPITAL PROJECT ORDINANCE 29 Be it ordained by the Board of Commissioners that 30 13.2 of Chapter 159 of the General Statutes of 31 following capital project is hereby,adopted. 32 33 Section 1. 34 35 36 37 38 39 Section 2. 4_0_____-- _... ,...._ — 41 42 Section 3. 43 44 45 46 47 48 49 50 Section 4. 51 52 pursuant to SEction North Carolina, the The project authorized is for reserving funds for future Chapel Hill - Carrboro Schools capital projects. The project will be financed by State Public School Building Capital Funds and an appropriation from the School Capital. Reserve Fund. The officers of the County are hereby directed to proceed with- -the project- within the - -budget contained herein. - -- -- The following revenue is anticipated to complete this project: Public School Building Capital Funds $ 310,040 Transfer from School Capital Reserve Fund 465.640 =Total Revenue $ 775,680 The following amount is appropriated for this project: Future Projects Reserve $ 775,680 4 Section 5. This ordinance supersedes all previous Chapel Hill -Carrb ro City Schools Future Projects Reserve Capital Proj ct ordinances. Section 6. This ordinance shall be in effect from the date of adopt on until June 30, 1991. B. BUDGET ORDINANCE AMENDMENT #3 To approve the amendments listed below to the 1990 -91 Budget Ordinance, approve the Transportation Assistance Program Grant Project Ordinance and AIDS Education Grant Project Ordinance as stated below and authorize creation of a permanent, half time Public Health Educato i position for the Health Department, subject to continued grant fundin GENERAL FUND Source - Appropriated from Fund Balance $ 123,875 Appropriation -- General Administration 23,890 Community Planning 3,000 Human Services 5,100 Public Works 54,5(0 Contributions to Outside Agencies 10,3!9 Miscellaneous 24,2 0 Transfer to Other Funds 2,746 (To budget for prior year appropriations) Source - Miscellaneous 6,0 0 Appropriation -- Community Planning 6,O CO (To budget for Duke Power donations) Source - Miscellaneous 1,5 6 Appropriation - Human Services 1,5 6 (To budget Senior Games donations for the Recreation an Parks Department budget) SCHOOL CAPITAL_RESERVE FUND Source - Appropriated from Fund Balance 334,875 Appropriation - Trah9fer to School Capital Projects Fund 334,875 (To transfer pay -as- you -go capital funds allocated to Ora g County Schools to the OHS - Stanback Air Conditioning Project RECREATION AND PARKS CAPITAL RESERVE FUND Source -- Payments In -Lieu 15,000 Appropriation - Recreation and Parks Capital Reserve 15,000 (To budget anticipated payments -in -lieu of land donations) AIDS EDUCATION PROGRAM GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Sectio 13.2 of Chapter 159 of the General Statutes of North Carolina, the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 -,_ 37 38 39 -40 41 42 43 44 45 46 47 48 49 50 51 52 F3 following capital project is hereby adopted. Section 1. The project authorized is the Minority AIDS Education program as awarded to the Orange County Health Department by the North carolina Department of Environment, Health and Natural Resources. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Environment, Health and Natural Resources and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Intergovernmental - AIDS Education $ 71,933 Section 4. The following amounts are appropriated for this project: Human Services - AIDS Education $ 71,933 Section 5. This ordinance supersedes all previous AIDS Education Grant Project Ordinances. Section 6. The finance officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section -- -7. Funds may - -be -- advanced from the General Fund for the purpose of making.payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. .Section 8. Copies of this grant project ordinance shall be made _ - _= available to the finance officer for direction in carrying _ -- out- this., proj ect. F- TRANSPORTATION ASSISTANCE PROGRAM -_- GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter... 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides medical transportation to the elderly as well as health, employment and leisure trips to the handicapped as awarded to the Orange County Department on Aging by the North Carolina Department of Transportation. Section 2. The officers of the County are hereby directed to proceed -P 6 1 with the grant project within the grant document, the ru es` 2 and regulations of the North Carolina Department of 3 Transportation and the budget contained herein. 4 5 Section 3. The following revenues are anticipated to be available to 6 complete this project: 7 8 Intergovernmental - Transp. Assistance $ 18,948 9 Transfers from other funds 2,746 10 11 Total Revenues $ 21,694 12 13 Section 4. The following amounts are appropriated for this project: 14 15 Human Services - Transp. Assistance $ 21,694 ' 16 17 Section S. This ordinance supersedes all previous Transportation 18 Assistance Grant Project Ordinances. 19 20 Section 6. The finance officer is hereby directed to maintain within the 21 Grant Project Fund sufficient specific detailed accounting 22 records to provide the accounting to the grantor agency 23 required by the grant agreement and federal and state 24 regulations. 25 26 Section 7. Funds may be advanced from the General Fund for the purp sL.' 27 of making payments due. Reimbursement requests should be 28 made to the grantor agency in an orderly and timely manner. 29 30 Section 8. Copies of this grant project ordinance shall be made 31 available to the finance officer for direction in carrying 32 out this project. ` 33 34 C. VISITOR SERVICES CONTRACT 35 To approve and authorize the County Manager to execute the 36 contract between Orange County and the -two` Chamber of Commerces to 37 implement Challenge 9.of the EDC Strategic PlAW.' These funds will be 38 partially used to extend the hours of the Dickson House in Hillsborough 39 and to fund additional staff support at the Visitors Center in Chapel 40 ---- Hill.- -The County—has appropriated to ea -ch of the Chambers the sum of 41 $10,000 for the 1990 --91 fiscal year. 42 43 D. TAX REFUNDS REQUEST 44 To approve the following requests for refund of tax bills: 45 46 NAME ACCOUNT # AMOUNT 47 Louis Serini 109642 $ 163.60 48 Curtis Allen 89000020 106.50 49 Floyd A. Foushee, Jr. 122682 595.34 50 Marcus C. Edwards, Jr. 119358 105.10 51 Frank H. Kern 133301 201.06 52 Andrew Mark Landes 8900675 105.75 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 3 2,...... 33 34 35 36 37 38 39 40 .. 41 42 43 44 45 46 47 48 49 50 51 52 Thomas F. Cantrell Joseph Mannino Nettie M. Tapp Morgerine C. Terry Mary L. Turner John Thomas Austin, Jr. 91922 784.54 89000727 104.56 147547 254.28 89001094 128.42 70447 15.39 89000064 166.30 7 E. ENDORSEMENT LETTER - TJCOG REGIONAL IMAGE GUIDELINES To approve and authorize the Chair to sign a letter of endorsement in support of Triangle J's NEA grant application for the Regional Image Guidelines project. VOTE: UNANIMOUS VI. RESOLUTIONS PROCLAMATIONS A. PROCLAMATION -- CHILDREN'S DAY IN NORTH CAROLINA Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to proclaim October 14 as "Children's Day" in, Orange County and authorize the Chair to sign on behalf of the Board. The Proclamation is stated below: A PROCLAMATION CHILDREN'S DAY IN NORTH CAROLINA 1990 WHEREAS, the United States is blessed with an abundance of resources, the greatest of which is our children. They are certainly the most precious gift we have been given. WHEREAS, it is our responsibility to see that our children grow up in _.._. an environment of love and caring. In today's society they face many challenges on the -road to adulthood. They are called on to -make tough choices at early ages. -Violence and drug abuse are but two of the challenges they face today. WHEREAS, Our nation's future lies with today's children. Children carry the promise of tomorrow. They should always feel cared for and loved. Cooperation from the home, the school and the community is needed to fulfill our responsibilities to young children. WHEREAS, the County of Orange has a dedicated commitment to insure that all children will reach their full physical, intellectual and spiritual potential. WHEREAS, the County of Orange supports the efforts of the Orange County Coalition for a Healthier Tomorrow for coordinating a county -wide "Celebration of Children." WHEREAS, this "Celebration of Children" is a time for the community to demonstrate to children that we value, support, and believe in them. 8 1 NOW, THEREFORE, the Orange County Board of Commissioners, do hereby 2 proclaim October 14, 1990 as "Children's Day" in Orange 3 County and encourage all citizens to support the goals of the 4 Coalition and to join together to say "Kids Count in Orange 5 County." 6 VOTE: UNANIMOUS 7 8 Motion was made by Commissioner Marshall, seconded by 9 Commissioner Hartwell to approve an expenditure of a minimum of $100 for 10 the rental of Carrboro Elementary for the "Children's Day" program. 11 VOTE: UNANIMOUS 12 13 B. CONSERVATION OF WATER 14 Paul Thames stated that on September 28, the water in Lake 15 Orange was 215" below the spillway. He sent out letters and informed 16 all the members of the Eno River Water Users Group and the Division of 17 Water Resources that as of 3:00 p.m. on that day, their allocation bad 18 been cut back to the 60 to 800 storage in Lake Orange figure and that 19 the Eno River instream flow would be decreased from 1.1mgd to 650,000 20 gpd. 21 22 Motion was made by Commissioner Marshall, seconded by 23 Commissioner Halkiotis to proclaim voluntary water conservation for 24 those who live in the County and are served by the Orange - Alamance and 25 the Town of Hillsborough water systems. 26 27 PUBLIC PROCLAMATION 28 REGARDING USE OF WATER OBTAINED 29 FROM THE PUBLIC WATER SYSTEM 30 SUPPLIED BY THE ORANGE- ALAMANCE WATER SYSTEM, INC. AND 31 THE TOWN OF HILLSBOROUGH AND 32- -- FROM ANY RAW WATER SUPPLY WITHIN ORANGE COUNTY USED BY 3.3 THE ORANGE - ALAMANCE WATER SYSTEM, INC. AND 34 THE TOWN OF HILLSBOROUGH 35 36 Pursuant to the provisions of the ORDINANCE PROVIDING FOR 37 THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE 'U E 38 OF WATER AND WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM 39 RESERVOIRS, I, Moses Carey, Jr., Chair of the Board of County 40 Commissioners, having been provided with information that the wat r 41 level of Lake Orange is more than two feet, four inches below full do 42 hereby issue this PUBLIC PROCLAMATION declaring to all persons that a 43 stage II water shortage ALERT is now in effect applicable to.users of 44 water from the public water system supplied by the Orange Alamance Water 45 System, Inc. and the Town of Hillsborough and from any raw water supply 46 within Orange County used by the orange - Alamance Water System, Inc., and 47 the Town of Hillsborough. The following voluntary water conservation 48 restrictions are now applicable: 49 1. Use shower for bathing rather than bathtub and limit 50 shower to no more than four (4) minutes. 51 2. Limit flushing of toilets by multiple usage. 52 3. Do not leave faucets running while shaving or rinsing -.r 4 1 dishes. 2 4. Limit use of clothes washers and dishwashers and when 3 used, operate fully loaded. 4 5. Limit lawn watering to that which is necessary for plants 5 to survive. 6 6. Water shrubbery the minimum required, reusing household 7 water when possible. 8 7. Limit car washing to the minimum. 9 8. Do not wash down outside areas such as sidewalks, patios, 10 etc. 11 9. Install water flow restrictive devices in shower heads. 12 10. Use disposable and biodegradable dishes. 13 11. Install water saving devices such as bricks, plastic 14 bottles or commercial units in toilet tanks. 15 12. Limit hours' of operation of water - cooled air 16 conditioners. 17 This proclamation, and the voluntary conservation 18 restrictions imposed pursuant to it, shall be in effect until the 19 Ordinance entitled "AN ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER 20 DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER WITHDRAWALS, AND 21 ALLOCATING AUGMENTED STREAMFLOW FROM RESERVOIRS" is amended or repealed 22 or until the Chair by Public Proclamation, declares that the Stage II 23 Water Shortage ALERT is over. 24 ,25 By order of Moses Carey, Jr., Chair of the Orange County 26 Board of Commissioners, issued this the 1st day of October, 1990. . 27 28 VOTE: UNANIMOUS 29 30 VII. SPECIAL PRESENTATIONS 31 A. RECOGNITION OF 1990 NACO AWARD RECIPIENTS 32 The Board recognized and congratulated the County Personnel 33 for the Programs that received NACo awards in 1990. They are. as 34 follows: 35 1. LAND RECORDS COMPUTER ACCESS SYSTEM 36 Roscoe Reeve 37 - Betty June Hayes 38_ .-. Roland Lee 39 40 2. FRIENDS OF BLACK CHILDREN 41 Marti Pryor -Cook 42 43 3. COORDINATED AGENCY TRANSPORTATION (C.A.T.) PROGRAM 44 Jerry Passmore 45 46 B. PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN 47 FINANCIAL REPORTING 48 The Board recognized and congratulated Ken Chavious for 49 receiving the Certificate of Achievement for Excellence in Financial 50 Reporting. Ken Chavious recognized and commended the members of his 51 staff who were all present. 52 10 1 VIII. PUBLIC HEARINGS — NONE 2 3 TX. REPORTS 4 A. COUNTY ENGINEER "S REPORT ON HILLSBOROUGH'S NEW RESERVOIR 5 SITING PROCESS AND SEWER BOTTLENECK PROBLEM RESOLUTION D 6 ON THE CAMP NEW HOPE SEWER PROBLEMS 7 Paul Thames indicated that the Town of Hillsborough has 8 contracted for a study of potential sites for a small raw water 9 reservoir on the west fork of the Eno River. This report is scheduled 10 for completion by November 12. With regard to the sewer bottleneck, 11 final resolution is expected by the middle of November. At Camp New 12 Hope, the County sanitarian determined that the conventional septic 13 system serving the camp dining hall has failed. They must have the 14 system repaired prior to the opening of the camp for the 1991 season. 15 The cost of a new repair field.for the facility will cost'an estimated 16 $85,000 which is comparable to what it would cost to hook onto the force 17 main for the New Hope Elementary School. The Camp has indicated that 18 they will try to solve their problem with an on -site waste disposal 19 system. 20 21 B. REPORT ON PROCESS TO RESOLVE DISCRIMINATION COMPLAINTS 22 Chair Carey reported on the process for establishing 23 procedures for resolving discrimination complaints and problems. He 24 asked that the Board approve this concept before it is implemented. He 25 feels it important to have a clear procedure before accepting r 26 discrimination complaints. Albert Kittrell and the County Attorney, az 27 needed, have been designated to work with the Human Relations Commission 28 to develop plans for the processing of complaints and training of 29 volunteers. 30 Jean Bolduc stated that the Human Relations Commissions has 31 been requested by the State to act as a satellite agent for collecting 32 data on hate crimes. The State will provide a procedure for logging 33 complaints. Step one would be that the Commission would receive a 34 complaint in writing with the person identifying themself. At that 35 point, it would be reviewed to determine if it should be handled by t is 36 body or referred to another agency. The second step would be to gather 37 a response from the person - against whom the complaint has been lodged 38 and to provide them an-- opportunity to respond. They would then receive- 39 the respondents answer and the original complaint in writing and then 40 make a determination as to whether or not there is merit to the 41 complaint and follow through accordingly. 42 43 X. ITEMS FOR DECISION - REGULAR AGENDA 44 A. TAX REFUND RE VEST, 45 Mr. William L. Hunt has requested a refund for the last five 46 years for tract #713637 stating the tax valuation has been too high 47 given the allowable use of this parcel of land. It is restricted and 48 can only be used as'open space. Mr. Hunt indicated he gave the lot to 49 the Towrn of Chapel Hill but a deed was never recorded. This requ st 50 does not meet the criteria in the statutes of a clerical error, ar 51 illegal tax or a tax for illegal purposes. 52 NO ACTION WAS TAKEN 1 11 2 B. Z -4 -90 DOROTHY C. BANE REZONING 3 This property is located on the south side of US 70 4 approximately 750 feet west of Mount Herman Church Road. The total 5 tract contains approximately 2 acres and fronts on US 70 for a length 6 of about 25 feet. The current zoning is R -1 (Rural Residential). The 7 proposed zoning is I -1 (Light Industrial). The Planning Board 8 recommended approval at their September 17 meeting. 9 1 Motion was made by Commissioner Marshall, seconded by 10 Commissioner Halkiotis to approve the rezoning of this property to I -1. 11 VOTE: UNANIMOUS 12 13 C. ZONING ORDINANCE TEXT AMENDMENT - STUDIO, ARTS AND CRAFTS 14 This amendment would include arts and crafts studios as a 15 permitted use in commercial zoning districts. 16 Motion was made by Commissioner Hartwell, seconded by 17 Commissioner Marshall to approve this new.amendment which.will read as 18 stated below: 19 Studio Arts and Crafts - Room or building where an art is 20 taught, practiced or studied, or where a craft or product is manually 21 produced. Typical studio users include artists, musicians, dancers, 22 gymnasts, photographers, sculptors, wood and leather craftsmen, glass 23 blowers, weavers, and silversmiths. 24 VOTE: UNANIMOUS 25 26 D. SUBDIVISION REGULATIONS TEXT AMENDMENT - MINOR SUBDIVISION 27 FINAL PLAT 28 This proposed amendment will require submittal of eight (8) 29 copies of the Final Plat with a minor subdivision application. The 30 Planning Board recommended approval on September 17, 1990. - 3-1 Motion was made by Commissioner Marshall, seconded by 32 Commissioner.Halkiotis-t_o approve the proposed _ amendment as .stated 33 below: 34 III -C Approval Procedures for Minor Subdivisions 35 III -C -1 Concept Plan Approval 36 III -C -2 Application Requirements 37 38 (b) Original mylar of the.Final Plat and eight 39 (8) copies thereof prepared in accordance 40 with Section V -D of this Ordinance; 41 VOTE: UNANIMOUS 42 43 E. AMENDMENT TO PRIVATE ROAD STANDARDS 44 This proposed amendment would consider traffic impacts of 45 efficiency apartments and duplexes in determining the private road 46 classification for subdivision approval and eliminates approval by the 47 Board of Commissioners of Class A roads for minor subdivisions. The 48 Planning Board recommended approval on September 17, 1990. A parcel 49 containing an efficiency apartment would count as 1.5 lots, and a parcel 50 with a duplex as two lots when determining the appropriate private road 51 classification. The requirement that Class A private roads for minor 52 subdivisions be approved by the Board of Commissioners would be deleted. 1 2 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 12 Motion was made by Commissioner Hartwell, Commissioner Marshall to approve the amendment to the standards as presented. VOTE: UNANIMOUS seconded I by private road F. EMS POLICY ON DECEASED PATIENTS The Board endorsed the guidelines for EMS Personnel in responding to a request to transport a deceased patient. The policy as been incorporated in the Policy Manual in the County Commissioners, Office and is indexed as 1440. It is attached to these minutes on p ge Motion was made by Commissioner Hartwell, seconded by Commissioner Halkiotis to approve the EMS Policy for transport'ng Deceased Patients as presented. VOTE: UNANIMOUS XI. APPOINTMENTS The following appointments were made: COMMISSION FOR WOMEN - Lucy Starr Hayes, Dessire Smith and Carver HSAC - Aubrey "Chris" Nutter XII. MINUTES Motion. was made by _Commissioner Marshall, seconded b- Commissioner Halkiotis to approve the minutes for the September Regular Meeting as corrected. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to go into Executive Session to discuss property acquisition. VOTE: UNANIMOUS Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to go back into regular session for adjournmen . VOTE: UNANIMOUS XIV. ADJOURNMENT With no further items for consideration, Chair Carey adjourned the meeting. The next regular meeting will be held on October 16, I 90 at 7:30 p.m. in the courtroom of the old Post Office in Chapel Hill. Beverly A. Blythe, Clerk Moses Carey, Jr., lir w ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V-A ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: Public School Building Capital Funds DEPARTMENT Budget ATTACHMENT(S) Application DPI Certificate of Approval Proposed Capital Project Ordinances PUBLIC HEARING YES NO X INFORMATION CONTACT Budget Office, ext 2450 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 I PURPOSE: To make formal application to the State for release of a portion of Public School Building Capital Funds that have accumulated on behalf of Orange County, and to adopt associated capital project ordinances. BACKGROUND: Since 1987, the State has set aside funds every quarter for Orange County school capital outlay projects in the Public School Building Capital Fund. Thesap have been included in the County's CIP as part of the "pay as you go" funds allocated each year to the two school systems. The Orange County account balance as of August 31, 1990 was $2,131,219. The orange County Schools capital project plan (as well as the County CIP and the County's 1990 -91 budget) for pay as you go expenditures for 1990 -91 includes $1,269,170 for New Hope Elementary School. These expenditures need to be paid for through State Public School Building Capital Funds. The attached application form, when approved by both the Board of Commissioners and the Board of Education, will be reviewed and approved by the State Office of Budget and Management, and will make available the $1,269,170 needed for planned 1990 -91 pay as you go project expenditures. The Orange County Board of Education approved the application at their September 24, 1990 meeting. The attached capital project ordinances would authorize expenditure of State Public School Building Capital Funds for New Hope Elementary School and would complete the allocation of funds previously approved in the CIP, but not yet needed for expenditure, to reserve project accounts for the two school systems. RECOMMENDATION(S): Approve the application for release of State Public School Building Capital Funds and authorize the Chairman to sign it; adopt the proposed capital project ordinances. c 3 APPLICATION Approved: - PUBLIC SCHOOL BUILDING CAPITAL FUND Date: County: orange Contact Person: Rod yisser Address: P.O. Box 8181 Hillsborou_ h NC Title: _ Budget Director School Admin. Unit: c un �i 8ls Phone: - 2450 Project Title; rJ n V C _ Location: Intersection of N,g Hi •, Type of Facility: G.S. 115C- 546.2(b) "Monies in the Fund shall be used for capital outlay projects including the planning, construction, reconstruction, enlargement, Improvement, repair, or renovation of public school buildings and for the . purchase of -land for public school buildings.. Art used in th_1a Section, 1public -includes .Whool buildings' only e se o e @ AmIr.Al e e @ @ eS.n Short Description of Construction Project: Constru_ction_of _a ,netd &1 Pme^ *ary school to house 600+ K-5 Vhg cnr-rtmnt-1N. _ni-t-43neq classes in mobi 1 n Estimated Costs: Purchase of Land Planning Construction Renovation Enlargement Repa i.r Total State S $ J269,170 Local 430,630 362,452 r S S S' 6 258 787 Total �...- 430,630 r$ 3 62 ,452 a - _7527 957 Bid Dates /.Vendors: June 26, .1990 - construction Engineers, Inc. ( Jeneral Contr.) Contracts'signed /Dates: Estimated date of beginning of construction: Ju 1 3 Estimated date of completion: July 31 1991 Match: The matching funds of, one dollar of local funds for every three dollars. of state funds are from (source): Bonds • Article 40&Ar Cent Sales Tax S 7 1 of the matching funds have been expended for /date /description: Proceeds 1) Purchase of Land - Comnlet d 0 2) Construction thru 9/6490-- Gene 3) Planning thru 946/90 - Architect r Reporting requirements: We, the undersigned, agree to submit a statement of state /local amounts expended for each project in each local school administrative unit quarterly. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of $.-1,269,130 from the Public School Building Capital Fund. We certify that the project herein described-is within the parameters of 115C- 546.2(b) and that all of the match is available and designated as match for this project. (signature Chairman, County Commissioner) (date) (signature - Chairman, Board of Education) N 1�I 4 Certificate of Approval (G.S. 115C- 521(c)) Administrative Unit Project Engineer /Architect Superintendent Working Drawings Specifications Orange County New Hope Elementary New School _ - Doggett Architects, In,c. Dr. Dan G. Lansford 1/23/90 1/23/90 THIS IS TO CERTIFY that the working drawings and specifications for the project identified above have been approved by the State Superintendent - -of-Public Instruction -as required -by the General Statutes of North Carolina. This approval is effective for one year from the date below. If construction is not begun within that tune, a subsequent approval must be secured. This the 25th day of June nineteen hundred ninety. State Superintendent•of Publ c instruction T 1 R NEW HOPE ELEMENTARY SCHOOL ORANGE COUNTY SCHOOLS CAPITAL PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized is for the construction of a new elementary school for the Orange County School District. The project will be financed by bond proceeds, State Public School Building Capital Funds, and an appropriation from the School Capital Reserve Fund. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Bond Proceeds $3,991,000 Public School Building Capital Funds 1,269,170 Transfer from School Capital K Reserve Fund 100,000 Total Revenue $5,360,170 Section 4. The following amount is appropriated for this project: New Hope Elementary School $5,360,170 Project Section S. This ordinance supersedes all previous New Hope Elementary Capital Project Ordinances. section 6. This ordinance shall be in effect from the date of adoption until June 30, 1992. Adopted this 1st day of October, 1990. 0 i 6 FUTURE PROJECTS RESERVE ORANGE COUNTY SCHOOLS CAPITAL PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized is for reserving funds for future Orange County Schools capital projects. The project will be financed by State Public School Building Capital Funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Public School Building Capital Funds $ 175,175 Section 4. The following amount is appropriated for this project: Future Projects Reserve $ 175,175 Section 5. This ordinance shall be in effect -from the date of adoption until June 30, 1991. Adopted this 1st day of October, 1990. R FUTURE PROJECTS RESERVE CHAPEL HILL - CARRBORO CITY SCHOOLS CAPITAL PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized is for reserving funds for future Chapel Hill - Carrboro Schools capital projects. The project will be financed by State Public School Building Capital Funds and an appropriation from the School Capital Reserve Fund. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Public School Building Capital Funds $ 310,040 Transfer from School Capital Reserve Fund 465,640 T Total Revenue $ 775,680 Section 4. The following amount is appropriated for this project: Future Projects Reserve $ 775,680 Section S. This ordinance supersedes all previous Chapel Hill- Carrboro City Schools Future Projects Reserve Capital Project Ordinances. Section 6. This ordinance shall be in effect from the date of adoption until June 30, 1991. Adopted this 1st day of October, 1990. 7 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: Budget Ordinance Amendment #3 DEPARTMENT Budget ATTACHMENTS) Proposed Budget Ordinance Amendments Proposed Grant Project Ordinance I Action Agenda Item No V-w:A PUBLIC - HEARING YES NO X INFORMATION CONTACT Budget Office, Extension 2450 TELEPHONE NUMBER Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To approve proposed grant project ordinance and budget ordinance amendments. BACKGROUND: (1) Certain 1989 -90 designated appropriations were not fully expended at June 30, 1990. Many of these were on outstanding purchase orders, and in accordance with the 1990 -91 budget ordinance, were reappropriated to the 1990 -91 budget. Funds for other planned expenditures that were not encumbered have been set aside as a reserved portion of fund balance. In order to carry these items forward and authorize their expenditure in 1990 -91, it is necessary for the Board to approve the attached technical amendment. A portion of these funds, $2,746, are related to the Aging Department's Transportation Assistance program which is no longer administered through the General Fund; instead it is accounted for in a grant project ordinance. The attached grant project ordinance will increase the appropriated grant funds by this amount and authorize program expenditures through June 30, 1991. (2) The Economic Development Commission has received $6,000 in donations from Duke Power. The attached budget amendment will appropriate these funds for use in printing marketing materials for implementation of a portion of the EDC Strategic Plan. (3) The Recreation and Parks Department has received a total of $1,576 in donations for use in supporting the Senior Games program. The attached budget amendment will appropriate these funds to help support the next Senior Games. 2 (4) The 1990 -91 budget (see p. 179) indicated that Orange County Schools planned pay -as- you -go capital project expenditures of $2,495,405 in 1990 -91. Of this amount, $891,350 will come from 1990 -91 sales tax revenues. Another $1,259,170 will come from State Public School Building Funds, as discussed in a separate item for this agenda. The remaining balance of $334,875 needs to come from the School Capital Reserve Fund, as a portion of funds allocated to Orange County Schools in prior years but until this time, not needed for expenditure. The attached technical amendment will transfer funds from the School Capital Reserve Fund to the OHS - Stanback Air Conditioning project. (5) North Carolina General Accounting Standards require that budgets be established for any governmental fund type that anticipates activity during the fiscal year. The Recreation and Parks Capital Reserve Fund periodically receives payments in lieu of land donations from some land developers, as permitted by Orange County subdivision regulations. The attached technical amendment will budget these funds for 1990 -91. (6) The Health Department has been notified that it will receive another $24,562 in State grant funds to continue the "In the Know" AIDS Education program through June 30, 1991. Last year, portions of this program were carried out through a contract with Planned Parenthood. That agency is no longer staffed to help accomplish the County program. Accordingly, the Health Department needs a half time Public Health Educator I position to perform the functions previously handled by Planned Parenthood. This would be a permanent position with benefits, but would be eliminated when program.grant funds are exhausted. The attached grant project ordinance will increase appropriated grant funds from $47,371 to $71,933 and authorize program expenditures through June 30, 1991. RECOMMENDATION (SS) : Approve attached amendments to the 1990 -91 Budget Ordinance, approve attached Transportation Assistance Program Grant Project Ordinance and AIDS Education Grant Project ordinance, and authorize creation of a permanent, half time Public Health Educator I position for the Health Department, subject to continued grant funding. J 3 ORANGE COUNTY 1990 -91 BUDGET AMENDMENTS The 1990 -91 Orange County Budget Ordinance, as amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT GENERAL FUND .(1) Source: Appropriated From Fund Balance $ 391,395 $ 123,875 $ 515,270 Appropriation: General Administration 2,118,005 23,890 2,141,895 Community Planning 1,166,950 3,000 1,169,950 Human Services 10,502,370 5,100 10,507,470 Public Works 2,299,593 54,500 2,354,093 Contributions to outside Agencies 1,931,051 10,359 1,941,410 Miscellaneous 598,909 24,280 623,189 Transfer to Other Funds 3,780,335 2,746 3,783,081 To budget for prior year appropriations. (2) source: Miscellaneous $ 153,540 $ 6,000 $ 159,540 Appropriation: Community Planning 1,169,950 t 6,'000 1,175,950 To budget for Duke Power donations. (3) Source: Miscellaneous $ 159,540 $ 1,576 $ 161,116 Appropriation: Human Services 10,507,470 1,576 10,509,046 To budget Senior Games donations for the Recreation and Parks Department budget. I 4 BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT SCHOOL CAPITAL RESERVE FUND (4) Source: Appropriated from Fund Balance $ 0 $ 334,875 $ 334,875 Appropriation: ' Transfer to School Capital Projects Fund 1,857,000 334,875 2,191,875 To transfer pay -as- you -go capital funds allocated to orange County Schools to the OHS- Stanback Air Conditioning project. RECREATION AND PARKS CAPITAL RESERVE FUND (S) Source: Payments In -Lieu $ 0 $ 15,000 $ 15,000 Appropriation: Recreation and Parks Capital Reserve $ 0 15,000 15,000 To budget anticipated payments -in- lieu -of land donations. BUDGET AMENDMENT NUMBER: 3 a 5 AIDS EDUCATION PROGRAM GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized is the Minority AIDS Education program as awarded to the Orange County Health Department by the North Carolina Department of Environment, Health and Natural Resources. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Environment, Health and Natural Resources and the budget contained herein. Section 3. Section 4. Section 5. The following revenues are anticipated to be available to complete this project: Intergovernmental - AIDS Education $ 71,933 The following amounts are appropriated for this project: Human Services - AIDS Education $ 71,933 This ordinance supersedes all previous AIDS Education Grant Project Ordinances. Section 6. The finance officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. 6 Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Adopted this 1st day of October, 1990. T S' 7 TRANSPORTATION ASSISTANCE PROGRAM GRANT PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. section 1. The project authorized provides medical transportation to the elderly as well as health, employment and leisure trips to the handicapped as awarded to the Orange County Department on Aging by the North Carolina Department of Transportation. section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Transportation and the budget contained herein. Section 3. The following revenues are anticipated to be available to complete this project: Intergovernmental - Transportation Assistance $ 18,948 Transfers from other Funds 2,746 Total Revenues $ 21,694 Section 4. The following amounts are appropriated for this project: ` Human Services - Transportation $ 21,694 Assistance Section 5. This ordinance supersedes all previous Transportation Assistance Grant Project Ordinances. section 6. The finance officer is hereby directed to maintain within the Grant Project Fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Adopted this 1 day of October, 1990. s ORANGE COUNTY HOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 Ste: Visitor Services Contract DEpARTMM: Economic Development commission ATTACHMENT(S): Contract (Pages 2 - 5) BACKGROUND: Page 1 Action Agenda Item # V -C� PUBLIC E! ARIM: Yes X No INFCHRMATION CONTACT: Ted Abernathy, EDC Director (Extension- 2325) TEL.EPHDNTE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967- 9251/968 -4501 The purpose of this contract is the implementation of the EDC Strategic Plan Challenge 9. The Board of County Commissioners approved the concept of an Economic Development Strategic Plan in FY 1987 88 and in March of 1989 approved the completed Plan. Challenge 9 of the Plan is to develop and implement a comprehensive county -wide program to attract and serve visitors. To that end, in July 1990, funds were approved in the Economic Development Commission budget to implement this contract. The EDC contract funds will be partially used to extend the hours of the Dickson House in Hillsborough and to fund additional staff support at the Visitors Center in Chapel Hill. To approve the contract and authorize the County Manager to execute. Page 2 NORTH CAROLINA ORANGE COUNTY THIS AGREEMENT, made and entered into the day of 1990 by and between Orange County, North Carolina, 109 Court Street, Hillsborough, North Carolina, hereinafter referred3 to as "County" and the Hillsborough area Chamber of Commerce, 150 East Ning Street, Hillsborough, North Carolina, and the Chapel Hill,Carrboro Chamber of Commerce, 104 South Estes Drive, Chapel Hill, North Carolina, hereinafter referred to as the "Chambers WITNESSETH: WHEREAS, the creation of the Orange County Visitors Council is consistent with Challenge 9 as detailed in the Orange County Economic Development Strategic Plan; and WHEREAS, the development of a Visitor Services Program, the development of more comprehensive visitor information, and a public awareness and educational program on the economic value and benefits of a successful visitor program, is an integral part of meeting the objectives specified in the Orange County Economic Development Strategic Plan; and WHEREAS, the Orange County Economic Development Commission has endorsed the visitor services concept and has encouraged the County's support., financial and otherwise; and WHEREAS, economic develoErient is an important public_ purpose which can be aided by contributions of Orange County funds; and WHEREAS, Orange county supports the Economic Development Strategic Plan, and public- private initiatives to implement the Plan. Now, therefore, in consideration of the above and the mutual covenants and considerations hereinafter set forth, the County and the Chambers agree as follows: 1. The Chambers will provide services as outlined in the 'May 1990 Outline of Proposal, Exhibit A to the Agreement, as amended by the Economic Development Commission which amendments are listed as Exhibit B, to achieve the goal of developing and implementing comprehensive county -wide programs. 2. The Chambers and the Economic Development Commission shall establish a County Visitor's Council that shall: provide assistance to visitor information requests, lead a general county -wide public awareness and educational program on the economic value and benefits of a successful visitor's program, and investigate and recommend alternatives for the long term financial support of the program. r Page 3 3. On or before August 1, 1991 the Chambers will provide a report to the Orange County Manager and the Director of the Economic Development Commission which explains how county funds have been spent for the services outlined in this agreement. The report shall include the amount and nature of the expenditures during the 1990 -91 fiscal year. The Chambers authorize inspection by the Orange County Finance Director or his designee of so much of the books and records of the Chambers which of the ambers expenditure of county de available to funds. of the Chambe his designee upon reasonable notice. 4. On or before the 30th day following each quarter, the Chambers shall provide a statistical report to the Director of the Economic Development Commission detailing visitor activity for the previous quarter. 5. The County has appropriated to each of the Chambers the sum of $10,000 for the 1990 -1991 fiscal year for the proposal herein. The payment of this appropriation shall be made in two $5,000 paymentsstof each Chamber on or about the 1st day of the 2nd and fourth qua the 1990 -91 fiscal year. This appropriation by the County and the payment of these funds to the Chambers is understood by the Chambers to be a one time appropriation with no obligation or expectation of further appropriations in the 1990 -91 fiscal year or thereafter. 6. In the event that either Chamber ceases to function or ceases ritten to provide the service described herein without a County approved assignment or release by County of its responsibilities, this agreement will, as to the ceasing Chamber, terminate and the Chamber will return any portion of monies paid the Chamber pursuant to this agreement demanded by Orange County. In determining the amount of such demand, the County shall be guided by the degree to which the Economic Development purpose for its appropriation has been met. IN WITNESS WHEREOF, Orange County has caused this Agreement to be signed in its name by its County Manager, attested by the Clerk to the Board of ommssioners, and sealed with its corporate seal, and the Hillsborough Area Chamber of Commerce has caused this Agreement to be signed in its name by its President, attested by its Secretary, and sealed with its corporate seal, and the Chapel Hill /Carrboro Chamber of Conv erce has caused this Agreement to be signed in its name by its President, attested by its secretary, and sealed with its corporate seal, and all authority duly given, the day and year first above written. CRANGE COUNTY By: County Manager ATTEST: [OFFICIAL SEAL] Clerk to the Orange County Board of Commissioners Page 4 HILLSBOROUGH AREA CHAMBER DE COtIV ERCE By: President -ATTEST- C OFFICI,:U SF-AL] Secretary CHAPEL HILL /CARRFlORO AREA CHAMBER OF COMMERCE By: President ATTEST: [OFFICIAL SEAL] Secretary NORTH CAROLINA ORANGE COUNTY I, , Notary Public for said County and State, certify that Beverly A. Blythe personally came before me this day and acknowledged that she is Clerk to the Board of Corfu ssioners of Orange County, and that by authority duly given and as the act of Orange County, the foregoing instrument was signed in its name by John M. Link, Jr., Orange County Manager, sealed with its official seal, and attested by herself as its Clerk. Witness my hand and official seal, this the day of 1990. Notary Public My commission expires: Page ..5 NORTH C- AROLINA ORANGE COUNTY I , , Notary Public f;_,r said County and State, certify- that personally came before re this day and acknowledged that he /she is Secretary of `he Hillsborough Area Chamber of Commerce, and all that by authority duly given and as the act of the Hillsborough Area Chamber of Cor�nerce, the foregoing instrument was signed in its nar,x--.by President, sealed with its official seal, and attested by hLrnseif,hers(I-3lf as its Secretary. Witness my hand and official seal, this the day :.f 1990. 'votary Public My commission expires: I, Notary Public for said County and State, certify that rsonallti came before me this day and acknowledged that he-'she is Secretary of the Chapel HilliCarrboro Chamber of Commerce, and all that by authority duly given and as the act of the Chapel Hill 'Carrboro Chamber of Conine rce, the foregoing instrument was signed in its name by President, sealed with its official seal, and attested by himself,•herself as its Secretary. Witness my hand and official seal, this the day of 1990. Notary Public My corm ission expires: 4�. 4 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V - D ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: Tax Refunds Request DEPARTMENT: PUBLIC HEARING: Yes X No Assessor's Office ATTACHIrIENT (S) : INFOR14ATION CONTACT: Individual Request TELEPHONE NUMBER: (Under Separate Cover) Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To consider 12 request for refund of tax bills. BACKGROUND: General Statutes 105 -381 (b) Action of Governing Body - Upon receiving a taxpayers written statement of defense and request for release or refund, the governing body of the Taxing Unit shall within 90 days after receipt of such a request determine whether the taxpayer has a valid defe.-se to the tax imposed or any part *thereof and shall either release or refund that portion of the amount that is determined to be in excess of tie current liability or notify the taxpayer in writing that no release or' refund will be made. RECOMMENDATIONS) : Board approve request for refund of ix bills. I 1 I ] Louis Berini 4415 Berini Dr. Durham, NC 27705 2 Awl MAP # 5.25..54A TRACT # 533281 ACCOUNT # 109642 BILL # 89 -8497 RATE CODE 09 COMMENT: Due to a, clerical error, the acreage size was miscalculated on the above referenced parcel. Acreage correctly adjusted from 42.64 acres to 40.52 acres. REFERENCE: G.S.105- 381(a)(1)a. A tax imposed through clerical error. ACTION REQUESTED: Refund property tax overpayment from 1986 thru 1989. 1986 ($5732) 1987 -1989 ($7988) 1986 1987 1988 1989 ,TOTAL REFUND GO $37.25 $34.73 $36.97 $40.69 $40.68 FE 3.43 3.43 3.55 3.55 38.16 40.52 44.24 $40.68 $38.16 $40.52 $44.24 RECOMMENDATION: ORDER: DATE: Approve $163.60 Sj MAP # TRACT # ACCOUNT # 89000020 BILL # 8953930 RATE CODE 04 Curtis Allen 3572 Estes Dr. Chapel Hill, NC 27514 COMMENT: Taxpayer penalized $100 for failing to list motor vehicle in 1989. Letter attached requesting a refund or release of the penalty. A review of tax records indicate no previous Penalties for late listing or late payment charges for past two years. REFERENCE: GS 105- 312(hl) ACTION REQUESTEQ: Refun /Release $100 motor vehicle penalty. RECOMMENDATION: ORDER: DATE: $100.00 6.50 Interest $106.50 Approve W MAP # TRACT # ACCOUNT # 122682 BILL # 8825060 RATE CODE 22 Floyd A. Foushee, Jr. 13555 Breton Ridge #735 Houston, Texas 77070 COMMENT: Two vehicles, 1986 Honda Civic and 1986 Nissan, were listed by both the lessee and lessor for 1987 and 1988. Should have been listed by the lessor. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1987 and 1988 1987 ($23,170) 1988 ($21,400) TOTAL REFUND GO 140.41 138.03 $303.76 G2 125.12 115.56 291.58 CH 38.23 37.99 $595.34 $303.76 $291.58 RECOMMENDATION: Approve ORDER: DATE: 4 MAP # TRACT # ACCOUNT # BILL # RATE CODE Marcus C. Edwards, Jr. 1504 Rutoni Dr. Hillsborough, NC 27278 7.1. 29C 731226 119358 8917691 COMMENT: A 1986 Oldsmobile listed by both lessee and lessor. Should have been listed by lessor. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1988 and 1989 1988 ($6190) 1989 ($8475) TOTAL REFUND GO $54.66 $43.95 $58.05 FF 3.39 3.10 47.05 RECOMMENDATION: C S03 -21Z DATE: $58.05 Approve $47.05 $105.10 I MAP # TRACT # ACCOUNT # BILL # RATE CODE Frank H. Kern 490 Oakland St. Wellesley, MA 02181 7.16P..3 715765 133301 89 -33553 07 COMMENT: 1988 BMW listed by lessee and lessor for 1989. Should have been listed by lessor. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1989. Valuation: $21,400 GO $151.94 FD 11.13 CH 37.99 RECOMMENDATION: ORDER: 117.1% 1,YX $201.06 Approve C� w MAP # TRACT # ACCOUNT # 8900675 BILL # 8954429 RATE CODE 22 [ I Andrew Mark Landes P.O. Box 95 Chapel Hill, NC 27514 COMMENT: Taxpayer penalized $100 for failing to list motor vehicle in 1989. Letter attached requesting a refund or release of the penalty. A review of tax records for past two years indicate the following: Listed 11/8/88 for 1988 Assessed for 1987 REFERENCE: GS 105- 312(hl) ACTION REQUESTED: Refund /Release $100 motor vehicle penalty. $100.00 5.75 Interest $105.75 RECOMMENDATION: Approve ORDER: DATE: 7 8 MAP # 4.38.B.26B TRACT # 429460 ACCOUNT # 91922 HILL # 89 -11816 RATE CODE 00 Thomas F. Cantrell c/o Fred Cates 112 W. Union St. Hillsborough, NC 27278 COMMENT: Above parcel incorrectly taxed with a double wide mobile home. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund property tax overpayment for 1985 thru 1989 1985 -1986 ($18,700) 1987 -1989 ($26,112) 1985 1986 1987 1988 1989 GO $108.46 $121.55 $158.23 $168.42 $185.39 FA 7.48 7.48 9.13 8.61 9.79 $115.94 $129.03 TOTAL REFUND $115.94 129.03 167.36 177.03 195.18 $784.54 RECOMMENDATION: Approve M11319 DATE: $167.36 $177.03 $195.18 MAP # TRACT # ACCOUNT # 89000727 BILL # 8954461 RATE CODE 00 [ I Joseph Mannino Rt 7, Box 102 Hillsborough, NC 27278 COMMENT: Taxpayer penalized $100 for failing to list motor vehicle in 1989. Letter attached requesting a refund or release of the penalty. A review of tax records indicate no previous penalties for late listing or late payment charges.for past two years. REFERENCE: GS 105- 312(hl) ACTION REQUESTED: Refund Releas $100 motor vehicle penalty. $100.00 Penalty t 4.56 Late List $104.56 RECOMMENDATION: Approve ORDER: DATE: 9 10 MAP # 7.14..2E 7.14..3 TRACT # 70791D/705477 ACCOUNT # 147547 BILL # 31489 RATE CODE 08 l Nettie M. Tapp 5807 NC 86 Chapel Hill, NC 27514 COMMENT: Land Records update of recorded plat indicated a correction in acreage of two (2) parcels, tract #707910 and #705477. Released for 1990 and refund requested for 1986 thru 1989. REFERENCE: G.S.105- 381(a)(1)a. A tax imposed through clerical error. ACTION REQUESTED: Refund property tax overpayemnt for 1986 thru 1989. 1986 ($5,152) 1987 -1989 ($10,386) TOTAL REFUND GO $33.49 $62.94 $66.99 $7374 T $36.07 FD 2.58 3.74 5.40 5.40 66.68 72.39 79.14 $36.07 $66.68 $72.39 $79.14 $254.28 RECOMMENDATION: Approve • DATE: r MAP # TRACT # ACCOUNT # BILL # RATE CODE Morgerine C. Terry or Orange County Tax Collector 217 W. Orange St. Hillsborough, NC 27278 89001094 8954734 23 COMMENT: 1979 buick was listed and taxes paid but incorrect spelling caused the same vehicle to be assessed and penalized. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund 1989 property tax overpayment for 1989 Valuation: $1,680 GO 11.93 G3 7.56 LL 1.95 MP 100.00 Interest 6.98 RECOMMENDATION: M01WIN DATE: Approve 11 MAP # TRACT # ACCOUNT # BILL # RATE CODE Mary L. Turner 2843 S. N.C. Hwy 87 #21 Graham, Nc 27253 l 70447 9041943 23 COMMENT: Single wide mobile home erroneously listed in both Orange County and Alamance County. Should be listed in Alamanr_e County. REFERENCE: G.S.105- 381(a)(1)b. An illegal tax. ACTION REQUESTED: Refund 1990 property taxes Valuation: $1236 GO 9.46 G3 5.93 $15.39 RECOMMENDATION: Approve A10-1 1"t . DATE: 1� r MAP # TRACT # ACCOUNT # 89000064 BILL # 8953963 RATE CODE 00 - [ l John Thomas Austin, Jr. 8300 Leesville Rd. Box 9 Raleigh, NC 27613 COMMENT: Taxpayer penalized $100 for failing to list motor vehicle in 1989. Letter attached requesting a refund or release of the penalty. A review of tax records indicate no previous penalties for late listing or late payment charges for past two years. Vehicle was listed and taxes paid in Wake County. REFERENCE: GS 105- 312(hl) ACTION REQUESTED: Refund /Release $100 motor vehicle penalty. Valuation: $6,560 GO $46.58 FA 2.46 LL 4.90 MP 100.00 Interest 12.36 $166.30 RECOMMENDATION: Approve C0131l2i¢f DATE: 13- 1 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date October 1 1990 Action Agenda Item # V-9— SUBJECT: Endorsement Letter - TJCOG Regional Image Guidelines DEPARTMENT: PLANNING PUBLIC HEARING: Yes _ X No ATTACHMENT (S) : Draft Grant Application Sample Endorsement Letter INFORMATION CONTACT: Emily Crudup Extension 2580 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 --7331 Mebane - 227 -2031 Chapel Hill -- 967- 9251/968 --4501 PURPOSE: Consideration of endorsement for a grant application submitted by Triangle J Council of Governments to the National Endowment for the Arts. T BACKGROUND: In June 1986, the Triangle J Council of Governments at the request of local governments, established a Regional Image Task Force to assess and study the changes in the physical appearance of the six county area known as Region J. In July 1987, the Regional Image Task Force received a grant from the NEA to survey attitudes toward regional appearance issues and produce a written document describing their findings. The Regional Image Steering Committee was formed and a consultant hired to publish Building a Regional Image. This document completed 7-he first phase of the NEA grant by summarizing results of the survey on appearance issues while pzoviding general recommenda- tions to protect and enhar::e the Region's visual image. Triangle J Staff and members of the original Steering Committee are now preparing a slide presenta- tion for use as copies of Building a Regional Image are distributed to elected officials and advisory boards. iq NEA funding is now being requested to assist with the second phase of work which will be to develop specific design guidelines for application by local governments during the planning and development review process. The goal is for these guidelines to be both practical and sensitive to local visual character. A more detailed description of the work to be accomplished with NEA grant funds is included.with the attached draft grant application. RECOr'II"jENDATION: The Administration recommends that the Board of Commissioners authorize the Chair to sign a letter of endorsement in support of Triangle J's NEA grant application for the Regional Image Guidelines project. ra^ Q�� No. 11l�OOtZi f:1[y�A 11AQA1 Design Arts C d4ftnWplication Form NEA -3 (Rev.) 3 Three Cfaar coplaa must be submitted logethw with DOW rpulrod rrreterlde b: M+f94 mAlen Mwwgerrrwrl DNlalonVAP, M row, ffWWW Endowment for the Arts, Nsnry Kwft t"~.1100 Pwrrrr11vsn4 Avwtue, N.W.. Wsshkpfon. D.C. 2W" 1. ApplicwA OrgarAcAk n (name, address. 111p) L Cateoay under which support Is requested: I. Period of requested: project begW" (Soo earlest Design Advancement tf wttng �Q �C,�(v Proj.at GrsrAs le arp..+tstlen. Indirg �day Yost 0 pes{p^ program arar>te to stst., 2Z:7- a '7'1 Local, .red Reglvn.l Arts Agenc" iV. Employer I.D. Number V. Summary of project deecr ptivn (Complete In apse+ provided. DO NOT reduce copy er eorrtY" on add111or paom.) TITLE (Please udarlirre): Regional Tmage Guideling§ in 1989 the Triangle J Council of Governments (TJCOG) concluded the first phase of a NEA funded regional appearance assessment with the publication of Building a Regional Image (BRI). This document summarized the findings of a comprehensive survey of 230 local government elected and appointed officials in the 6 -county Region J area on issues related to community and regional appearance. The report also contained eg neral recommendations to protect and enhance the Region's visual image. NEA funding is now being sought to assist with the 2nd phase of this work which will be the aRglication of BRI recommendations to three places in the Region: a major thoroughfare corridor; a highway commercial strip with shopping centers and other mixed uses; and a river /open space corridor. As the survey discovered, these are the types of areas that collectively, are shaping the Region's visual image. The basic concern expressed is that the Region's appearance will deteriorate as the population approaches the one million persons projected for 2000. NEA funds would be used to support the work of architecture and landscape architecture graduate students at the NC State University School of Design. Their task, with donated faculty and TJCOG guidance, would be to tran5late the recommendations in BRI into specific design guidelines for the three selected areas. NEA funds would then be used to hire the professional design firm of Lucy Carol Davis & Associates to refine the guidelines by conducting a series of regional design workshops with TJCOG support followed by the production of design guidelines publications that could be used by local governments, citizens and the development community. VI. Estimated number of persons expected to berrefft from this project d .0* VL Summary of estimated costs (recapflulatlon of budget Items In Section X) Total costs of pro j.et A. Direct costs Safarlea and wages Fringe ben•flle Supplies and materials Travel Permerrewd equlpinwA Fees acrd other Total direct costs = a. Indirect costs = Total project costs $ rounded to nearest ( $100) VItI. Total amount requested from the Natlonal Endowment for the Arts $ NOTE: This amount (Amount requested): li PLUS Total centrlbuUona, grants, seed revenues (Xl., page 3): + MUST EQUAL Total project costs (VL above): • IX. Orgenlsattan lotal fiscal edtAy Most recently completed 111ca1 period Estimated for current fiscal period A. Experts" 1. i � /��,� I . � 1 I �Q, _ Z S a. Conblbullons, grants. & 1. i �". ly (J - -- .. Z S ' reverxaas ��-- Do not wrde In this specs 4 r " REGIONAL IMAGE GUIDELINES ' Although the proposed project contains elements of research and theory, its emphasis is on communication through workshops and publications. Need, Intended Audience and Benefits Rural and urban areas in the Triangle J Region stand in contrast to each other even as social and economic forces are pulling them together into a vast regional community. Open space, forestland and farmland is being converted to shopping centers, offices, residential and other types of mixed use development. Changes in the Region's appearance are not limited to the new growth in suburban areas. Within cities, new development and revitalization is changing the face of downtowns, small town main streets and existing highway corridors. Problems arise when the planning and design of this newer development does not adequately consider the full range of attributes that give the Region and its communities their unique visual character. Because most community or regional image problems become magnified and focused by growth, it is never too early to develop public policies and educational strategies that help protect and enhance community character. Politically palatable and effective aesthetic incentives and guidelines are made many times more difficult by attempting to establish them after the fact. The audience for this work will be drawn from three groups: local public officials who set development regulatory policy; the design and development community who plan and build projects; and the citizens of the Region. It is out of the interaction of these three groups that decisions and actions. emerge which collectively shape the appearance of the Region. Therefore it is vital that the design guidelines produced be responsive to all three groups in ways that strengthen public appreciation for regional and community visual character. In their response to the survey which was summarized in Building a Regional Image, public officials strongly voiced their opinion that more was needed in the area of design guidelines. The public sometimes voices disappointment with new development that seems inappropriate for the community, but more often the public remains complacent, unaware that alternative designs are possible. The development community within the multi- county Region J area find themselves responding to fairly comprehensive design guidelines in the larger cities such as Raleigh or Chapel Hill on one hand and the absence of guidelines in the smaller towns and rural areas. The proposed Regional Image Guidelines will present alternative design approaches in three different contexts: a major thoroughfare corridor; a highway commercial strip and; a river corridor /open space. To a large extent, it is the small and large projects in these areas that together are shaping the Region's image. In summary, the Regional Image Guidelines are intended to serve as a communication mechanism among the three groups who make up the intended audience with the goal of establishing a "design tradition" for the Triangle J Region. Proposed Work Plan, Method and Schedule Preliminary Regional Image Guidelines The initial development of specific applications of the general recommendations in Building a Regional Image to development and related public improvements along a major thoroughfare corridor; -the development and redevelopment of strip commercial highway areas and; river corridors/open space areas. Summer 1991: 1. Plan the project in detail 2. Select the communities and /or areas for application of recommendations and collect necessary information. 3. Prepare information and materials for use in School of Design Fall 1991 Graduate Studios Fall 1991: 1. Work in Graduate Studios (Architecture and Landscape Architecture) 2. Review of work by TJCOG staff and Regional Appearance Committee 11. Regional Design Workshops A series of citizen workshops held in the areas or communities selected to refine the ideas developed in phase 1 and to provide a means of "self- discovery" for people living and wdrking in those areas. Spring 1992: 1. Planning and material preparation for workshops 2. Conduct workshops III. Final Version of Regional Image Guidelines Based on what is learned in phases I and II, the preparation of prescriptive design guidelines for development and related public improvements within the three types of selected areas. Summer 1992: 1. Develop design guidelines text and graphic illustrations 2. Assemble draft design guideline document(s) Fall 1992: 1. Review and revise draft design guidelines 2. Prepare and print final document(s) �a Evaluation of Results There are two basic objectives for the Regional Image Guidelines: 1) focus general public attention on regional and community appearance issues and 2) provide specific direction for the addition of new policies or the modification of existing policies regulating the design and appearance of development. In the case of raising public awareness, the measure of effectiveness will be the level of participation in the regional design workshops. In terms of public policy, the criteria will be how responsive local governments in the Region are to recommendations for modifying their development evaluation policies. Background and Resumes of Key Participants Applicant Organization: Triangle J Council of Governments For 30 years the Triangle J Council of Governments has served as a voluntary association of local governments in Raleigh- Durham - Chapel Hill area of central North Carolina. The Council serves as a forum for the cities, towns and counties in this Region to respond cooperatively to the challenges created by the rapid growth experienced during the 1970's and 1980's. In recent years, TJCOG has been successful in developing watershed protection standards, land use planning guidelines and other development - related policies that have been adopted regionwide; sponsoring workshops on an array of planning and appearance issues and publishing reports used by public officials and others in the formulation of policy and actions. In the area of appearance, TJCOG established the Regional Appearance Committee in 1987 to support local appearance improvement efforts and to initiate projects to enhance and protect the natural scenic beauty of the Region. The committee is made up of volunteer members from throughout the 6- county region representing both public and private organizations with an interest in the appearance of our Region and its communities. The committee meets monthly and focuses its work in three areas: 1) support of local community appearance commissions through workshops and the exchange of information; 2) initiating beautification projects such as special landscaping of the Interstate 40 corridor which transverses four of the six counties in the Region and; 3) monitoring of local and state appearance - related legislation such as billboard regulations. 6 (The following is a suggested format for an endorsement letter to NEA in support of Triangle J's grant application to fund the "Regional Image Guidelines" project. A summary description of the porposed project is attached. Please expand and /or modify the content of the letter as appropriate for your situation. The original on letterhead shgUld_be sent to It will be included in the grant application materials.) Design Arts Program National Endowment for the Arts Nancy Hanks Center 1100 Pennsylvania Avenue NW Washington, DC 20506 To Whom it Concerns: I am writing to express support of Triangle J Council of Government's grant application for the Regional Image Guidelines project. This project represents an important follow - through effort begun almost three years ago with NEA support and documented in the recently published Building a Regional Image report. The proposed Regional Image Guidelines project responds to growing concerns in this community and others throughout the Region for development standards that are both practical g_n_g! sensitive to local visual character. The project as outlined will build on the survey findings reported in Building a Regional Image and will go on to involve .citizens in a series of workshops that will help to further articulate specific appearance and image issues that need to be addressed in the guidelines. When completed these guidelines can be integrated into the planning and ' development review process of city and county governments. Moreover, it will continue the very important effort of raising the level of public awareness about local and regional appearance issues. Triangle J has proven their capability in the area of community and regional appearance with the work that resulted in Building a Regional Image and with the on -going work of the Triangle J Regional Appearance Committee e which has sponsored workshops and other projects that have contributed to the quality of this Region's image. Sincerely, DRAFT SUMMARY OF NEA GRANT PROPOSAL Regional Appearance Committee Triangle J Council of Governments September 1990 Grant Amount Requested: $50,000. Regional Ima= Guidelines In 1989 the Triangle J Council of Governments ( TJCOG) concluded the first phase of a NEA funded region appearance assessment with the publication of Building a Regional Image (BRI). This document summarize( the findings of a comprehensive survey of 230 local government elected and appointed officials in the 6- count7 Region J area on issues related to community and regional appearance. The report also contained eg nera recommendations to protect and enhance the Region's visual image. NEA funding is now being sought to assis with the 2nd phase of this work which will be the application of BRI recommendations to three places in th Region: a major thoroughfare corridor; a highway commercial strip with shopping centers and other mixes uses; and a river /open space corridor. As the survey discovered, these are the types of areas that collectively are shaping the Region's visual image. The basic concern expressed is that the Region's appearance wf deteriorate as the population approaches the one million persons projected for 2000. NEA funds would be usa to support the work of architecture and landscape architecture graduate students at the NC State Universit School of Design. Their task, with donated faculty and TJCOG guidance, would be to translate th recommendations in BRI into specific design guidelines for the three selected areas. NEA funds would then b used to hire the professional design firm of Lucy Carol Davis & Associates to refine the guidelines by conductin a series of regional design workshops with TJCOG support followed by the production of design guideline publications that could be used by local governments, citizens and the development community. i I ORANGE COUNTY BOARD OF COMMISSIONERS ACtion Agenda Item No.iq ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: PROCLAMATION FOR "CHILDREN'S DAY" DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S): YES - PROCLAMATION INFORMATION CONTACT: MOSES CAREY, JR. TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To present a proclamation for approval. BACKGROUND: The Governor of North Carolina has proclaimed October 14,1990 as "Children's Day in North Carolina. Karen Metzguer will make comments on the activities that will take place in Orange County on October 14. RECOMMENDATION(S): Proclaim October 14 as "Children's Day" in Orange County and authorize the Chair to sign on behalf of the Board. A PROCLAMATION CHILDREN'S DAY IN NORTH CAROLINA WHEREAS, the United States is blessed with an abundance of resources, the greatest of which is our children. They are certainly the most precious gift we have been given. WHEREAS, it is our responsibility to see that our children grow up in an environment of love and caring. In today's society they face many challenges on the road to adulthood. They are called on to make tough choices at early ages. Violence and drug abuse are but two of the challenges they face today. WHEREAS, Our nation's future lies with today's children. Children carry the promise of tomorrow. They should always feel cared for and loved. Cooperation from the home, the school and the community is needed to fulfill our responsibilities to young children. WHEREAS, the County of Orange has a dedicated commitment to insure that all children will reach their full physical, intellectual and spiritual potential. WHEREAS, the County of Orange supports the efforts of the Orange County Coalition for a Healthier Tomorrow for coordinating a county -wide "Celebration "Of Children." WHEREAS, this "Celebration of Children" is a time for the community to demonstrate to children that we value, support, and believe in them. NOW, THEREFORE, the Orange County Board of Commissioners, do hereby proclaim October 14, 1990 as "Children's Day" in Orange County and encourage all citizens to support the goals of the Coalition and to join together to say "Kids Count in Orange County." This the 1st day of October, 1990. Moses Carey, Jr. ATTEST: Beverly A. Blythe, Clerk ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V E} ACTION AGENDA ITEM ABSTRACT Meeting Date: OCTOBER 1, 1990 SUBJECT: RECOGNITION OF 1990 NACo AWARD RECIPIENTS DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S): NONE INFORMATION CONTACT: B/C OFFICE TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To recognize and congratulate County departments that received NACo Awards in 1990. BACKGROUND: During 1989 -90 Orange County initiated many enhancements to programs and activities. The NACo Achievement Awards program, now in its 18th year, gives National recognition to significant, innovative activities that improve the management or services of member counties. Two programs were submitted and both won awards. RECOMMENDATION(S): Recognize the achievements of the following departments and present to each a certificate and plaque. 1. Land Records Computer Access System Roland Lee Roscoe Reeve Betty June Hayes 2. Friends of Black Children Marti Pryor -Cook 3. Coordinated Agency Transportation (C.A.T.) Program Jerry Passmore 4 I OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: OCTOBER 1, 1990 Action Agenda Item # 9-13 SUBJECT: PRESENTATION -- CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X—No ATTACHMENT(S): INFORMATION CONTACT: MANAGER'S OFFICE, EXTENSION 2300 PLAQUE AND CERTIFICATE (To be presented) TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To acknowledge receipt of this Certificate of Achievement and recognize the individuals responsible for its having been earned. BACKGROUND: The Certificate of Achievement recognizes excellence in governmental financial reporting. The Certificate of Achievement is generally acknowledged as the highest form of recognition in the area of govern- mental accounting and financial reporting and its attainment represents a significant accomplishment by an entity and its management. The benefits of obtaining the Certificate are: 1. Comparability: Reports qualifying for Certificates employ standardized terminology and formatting conventions, and facilitate comparisons from one year to the next and among different entities. 2. Completeness: The financial statements, supporting schedules, statistical tables, and narrative expla- nations required for a certificate help to assure that all fiscal data are presented to provide full disclosure of financial conditions. 3. Clarity: The report is to be free of ambiguities and misleading inferences. 4. Bond Marketing Aid: Reports qualifying for a Certificate of Achievement provide a detailed s 2 vehicle by which market analysts, investors, Potential investors and others may assess the relative attractiveness of a government's securities compared to alternative investment possibilities. Orange County has been awarded the Certificate of Achievement each year since 1982. Each year the eligibility standards for the award become more stringent. The Finance staff is to be commended for their ability to consistently meet the high standards reflected by this award. RECOMMENDATION: To recognize Ken Chavious and his Finance staff for their accomplishment in being awarded the GFOA Certificate of Achievement for the year ending in 1989. K O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 Action Agenda Ite■ # - =Y-6 SUBJECT: County Engineer's report on Hillsborough's new reservoir siting initiatives and progress in resolution of sewer bottleneck problem, and on the Camp New Hope sewer problems DEPARTMENT: Manager PUBLIC HEARING: Yes _x —No ATTACHMENT(S h None INFORMATION CONTACT: County Engineer TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To present information on several utility related issues as requested by the Board of County Commissioners in its meeting of September 18, 1990. BACKGROUND: New Hill sborou h Reservoir Siting Initiatives -The Hillsborough Town Board, in official action in a special Board meeting on September 17, 1990, awarded an engineering contract for the study of potential sites for a small raw water reservoir on the west fork of the Eno River to John Pridgen, P.E., a consulting engineer. Pridgen's report, which is to address potential sites, dam construction and cost, reservoir inundation area and capacity, reservoir drainage areas and yields. and potential impacts on area inhabitants, property and roads. is scheduled to be formally presented to the Town Board at its regularly scheduled meeting on November 12, 1990. Hillsborough Sewer Bottleneck - The Town of Hillsborough has been meeting with several key owners of property in area of the sewer bottleneck and with engineers to resolve the problems which have thus far prevented the beginning of the construction which is required to alleviate the bottleneck situation. Progress has been made in resolving the problems, and final resolution is expected to occur by the middle of November. 1990. CamP New Ho Re Sewer Problems -In early July. 1990, while working with the staff of Camp New Hope to site a repair `a nitrification field for the camp's pool bath house. sanitarians from the Environmental Health Section of the Orange County Health Department were asked by camp staff to inspect the septic tank system for the camp dining hall. The camp staff indicated that the system had given trouble the previous summer and was again showing signs of system malfunction. Upon investigation, the County sanitarian determined that the conventional septic system serving the camp dining hall has failed as was evidenced by liquid septage surfacing in the nitrification field. Camp New Hope was directed to have the system repaired prior to the opening of camp or the use of the dining facility for the 1991 season. The County Health Department's Environmental Health Section has been working with the Camp staff and the Camp's consulting engineers to effect the necessary repairs to the system. The Environmental Health Section staff and engineers from the NC Division of Health Services will continue to work closely with the staff, administration, and consulting engineers for Camp New Hope as requested and as required to remedy the problems prior to the opening of the camp for the 1991 season. OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: OCTOBER 1, 1990 Action Agenda Item # =X-- SUBJECT: REPORT ON PROCESS TO RESOLVE DISCRIMINATION COMPLAINTS DEPARTMENT: COMMISSIONERS ATTACHMENT(S): MEMO FROM JEAN BOLDUC PUBLIC HEARING: Yes _X —No INFORMATION CONTACT: MOSES CAREY, EXTENSION 2130 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 --2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To report on procedures to be established that would resolve discrimination complaints and problems. BACKGROUND: After a discussion with Jean Bolduc, I have asked staff to work with the Human Relations Commission to develop plans for the processing of complaints, and training of volunteers. This training would offer information on the availability of existing resources and institutions designed to resolve discrimination complaints and problems as well as to insure that proper referral is made for those problems where existing institutions can be of assistance. This training will also insure that proper follow -up is conducted to determine what happened as a result of a complaint and if the complainant followed through with the agency to whom they were referred. If there is no existing resource we need to maintain a list of those complaints because we may at a later time see fit to pass ordinances to prohibit that particular type of discrimination in Orange County. RECOMMENDATION: p���od�r JJN 2 7 X90 M R M 0 R A N D U M �m TO: Moses Carey, Chair Orange County Commissioners FROM: Jean Bolduc, Cha Human Relations CL-1 DATE: June 26, 1990 SUBJECT: Complaint monitoring Since the Human Rights office will not be opened this year, I would like to propose a practical alternative for complaint monitoring. It is my understanding that the Boar of Commissioners must approve the process by which this is done, therefore I am requesting your approval for the following. I would like to have a commission member available in a public facility (such as the Orange County Library, Chapel Hill Library, etc.) for one afternoon per month, to accept, or monitor complaints from individuals. These will be logged and kept confidential. This would be a mechanism fo people to confidentially (NOT ANONYMOUSLY) report incidents We will make it clear that we do not have enforcement powers, and that our ability to assist Andividuals is limited to referral. We will solicit materials and cooperation from county and private agencies to provide informational materials on their services. This will help us in developing a broader base of information for ongoing needs assessment. As you know, this is not a new idea. This same type of schedule of outreach is used by the EEOC. It is, however, new level of commitment by the commission. This would require only one afternoon per year by each member (actual: less than that) and I feel that even a volunteer commissiol can achieve this level of service. Please let me know if more detailed information is order for you to make a decision. I look forward from you. cc: HRC membership 2 a F1 needed in to heari ng ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.X-jq' ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1; 1990 SUBJECT: Tax Refunds Request DEPARTMENT: Assessor's Offioe ATTACHMENTS) Individual Request PUBLIC HEARING: Yes X No INFORMATION CONTACT: TELEPHONE NUMBER: Hillsborough - 732 -8181 Chapel Hall - 968 -4501 Mebane - 227 -2031 Durham -- 688 -7331 PURPOSE: To consider 1 request for refund of tax bills. BACKGROUND: General Statutes 105 -381 (b) t Action of Governing Body - Upon receiving a taxpayers written statement of defense and request for release or refund, the governing body of the Taxing Unit shall within 90 days after receipt of such a request determine whether the taxpayer has a valid defense to the tax imposed or any part - thereof and shall either release or refund that portion of the amount that is determined to be in excess of the current liability or notify the taxpayer in writing that no release or refund will be made. RECOMMENDATION (S) : See attached. 1 1 r 2 MAP # 7.67.F.9 ' TRACT # 713637 ACCOUNT # 23557 BILL # 23451 RATE CODE 17 William. L. Hunt P.O. Box 637 Chapel Hill, NC 27514 COMMENT: Mr. Hunt is requesting a refund on the basis of a clerical error on the above referenced parcel under the contention that it wa,s exempt as being "Property of the Town of Chapel Hill" Actually, the parcel is not and has never been deeded to the Town of Chapel Hill and it would have been inappropriate to include the statement on any legal documents. However, a review indicates that the parcel is restricted from development by Chapel Hill restrictions and is considered set -aside area with no developmental rights. REFERENCE: G.S.105- 381(a)(1)a. A tax imposed through clerical error. ACTION REQUESTED: If approved the following refund is determined for $194.64 $217.09 $194.64 217.09 309.96 333.48 358.32 $1,413.49 TOTAL $309.96 $333.48 $358.32 RECOMMENDATION: This property does not fit the "clerical error" guidelines that have been used in the past. with the submission of new evidence, we agree that the property should have a nominal value and the adjustment has been made for 1990. But under the current laws and guidelines, I cannot recommend a refund for the previous 5 years. ORDER: DATE: the previous 5 years. 1985 - 1986 ($24,150) 1987 - 1989 ($38,222) GO $140.07 $156.97 $231.62 $246.53 . $271.37 FJ 12.07 12.07 15.28 19.11 19.11 CH 42.50 48.05 63.06 67.84 67.84 $194.64 $217.09 $194.64 217.09 309.96 333.48 358.32 $1,413.49 TOTAL $309.96 $333.48 $358.32 RECOMMENDATION: This property does not fit the "clerical error" guidelines that have been used in the past. with the submission of new evidence, we agree that the property should have a nominal value and the adjustment has been made for 1990. But under the current laws and guidelines, I cannot recommend a refund for the previous 5 years. ORDER: DATE: �I 7 G 7 F- 9 WILLIAM LANIIIER HUNT, F. R. H. S. 7i 3(37 Specialist in Southern Gardening anca Civic Beautification Chapel Hill, N. C. l - Q ` Lectures B oy G3.7 Short Courses Orange county Commissioners P. 0. Box 8181 Hillsborough, N.C. 27278 Dear Sirs, I write regarding tract # 713637. that I have complained for years the tax valuation has been too high give r�(the allowed use of this parcel of land. Several weeks ago Mr. John Smith finally discovered the error that I knew existed for almost two decades. The error being, that the information on the Final Plat for Laurel Hill section 111 was not transposed on all the other documents which were created fromrh.e original Final Plat map. The words "Property of the Town of Chapel Hill" were Omitted. Therefore, I contend that is has been a clerical error and that the appraisers office did not have the correct in- fromation in their files and thereby made an over valuation of the property. In other word4 the value was not adjustted due to a change in/va-lue judgement but rather wad changed due to misplaced information being rediscovered. The property will have a tax value of $1.00 the future. However I believe that a refund is due me years allowed by law due for the number of mation to the fact that all of the infor- was not transposed correctly from the the Final Plat as I recorded it. Thank you for hearing this ma,:ter. Enclosures cc %Mr. Lloyd 9 7 - ?I 3� � 29 .2. 2 Sincerely, k 1i Wlam L. t4Zf Private Plan- Collections at Chapel Hill t.r ►, r r O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1,1990 SUBJECT: Z -4 -90 - DOROTHY C. BANE - REZONING DEPARTMENT: PLANNING ATTACHMENT(S): Application for Rezoning Planning Staff Memo Planning Staff Findings Agency Comments Area Proposed for Rezone Certificate of Mailing Draft 8/30/90 Public Hearing Minutes Draft 9/17/90 Planning Board Minutes Action A ends Item #9 PUBLIC HEARING Yes —x—No INFORMATION CONTACT: Eddie Kirk Extension 2582 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To consider a rezoning request submitted by Dorothy C. Bane and Willie F. Ward. BACKGROUND: The property in question is located on the south side of US 70 approximately 750 feet west of Mount Herman Church Road (SR 1713). It is known as part of Lot 35, Tax Map 26 of Eno Township. The total tract contains approximately 2 acres and fronts on US 70 for a length of approximately 25 feet. Access is proposed to be provided by a private road that extends along the south side of the property. The current zoning on the property is R -1 (Rural Residential). The proposed zoning is I -1 (Light Industrial). The I -1 zone allows a limited range of uses (see attached staff memo). The area is designated as Twenty Year Transition and Commercial /Industrial Node in the Comprehensive Plan. Letters have been submitted from the Orange County Sheriff's Department and Orange County EMS for rescue and fire response. These letters indicate that services can be provided. Agency comments have been received from the Health Department and the North Carolina Department of Transportation. The Orange County Health Department has indicated the soil is suitable for a septic system. This system would only be approved for bathroom waste. The North Carolina Department of 2 Transportation has indicated that a driveway permit would have to be submitted and appropriate fees paid. The latest NCDOT traffic count on US 70 is a 1988 count. This indicated 8,000 vehicles per day just west of Mount Herman Church Road (SR 1713). A general light industry on two acres of land could create approximately 104 trips per day. The proposal was heard at the August 30, 1990 public hearing. Willie Ward and Dorothy Bane spoke in favor of the rezoning and there were no comments against. The Planning Board recommended approval of the proposed rezoning from Rural Residential (R -1) to Light Industrial (I -1) in their September 17 meeting. RECOZOMNDATION: The Administration recommends approval as per the Planning Board recommendation. �imAhut :.UL;NA T, s: iiAh NA APPLICATION FOR CHANGE OF ZONING DISTRICT 3 Date: - TO THE BOARD OF COUNTY COMMISSIONERS ORANGE COUNTY, NORTH CAROLINA The undersigned do hereby make application to change the Zoning Atlas of Orange County as hereinafter requested. 1. The property is lncatad on the SOU H side c S.R. 7 ( . Street /Road) between S.R.# 70 ant S,R.# It is known as Lots) ?a 7-a Dom, Block of Orange County Tax Map Z �' �� f^'� Township. It has a frontage of feet and a depth of feet, and conteins square feet or acres. 2. It is desired and requested that the foregoing property be rezoned from omV71hL' to The foLLzwing information has been attached .in_ support of the appLication for changing the Zoning At Las required on all appLications). ee. A fully dimenaioned sap at * sesle of not less than one I1) inch eauala an*- hundred 1100) fast nor more :hen one 11) inch aouala tw ■n :'7 - 1201 feet- shOwing :Ae Land which is proposed to be rezoned. ob. A legal description of the land proposed to be rszonsd. ■c. A statasent of justification addressing one or more of the following: [1) The alleged error in the Zoning Dreinanea. 1f any, which would be corrected by the proposed amendment with s detaiLed explanetion of such error in the Zoningg Atlas and astei Led reasons hoe the proposed ■manament Bill correct Tina error. -(p) The changed or changing condi :ions, if any, in the eras Or in :no County nenerally, which make the proposed sasnament reasonably necessary :o the promotion of the puolic health, safaty and general welfare. - e[3) The ■enner in which the pr000sso amendment will carry out the intent and purpOsa of the acopzod Lana Use PLen or pert =he rsa f. e(L) ALL dthar circumstances, factors one reasons which the apolieant offers in support Of the proposed amenoment including, but net limited to, documentation from cervice agencies la.{. `tre, police. rescue end utilities agsncisal assuring services provision Capability to ins osveLbpwent.' d. A List of all individuals. fires or aarporst7ons owning property. adjoining or within five hundred 1 -W003 feet of she property sougnt for razonihs is The list is current as of dLete) I certify :hez eLL information furnished in this application is accurate to the best of cry knowLedge"I App ti cant Address (r tiIi ../6, `A 1. a'7S��1 _ �/ :� -Cct14 e, • �-S /= Phone: - / Q" �Q' /%— W �- 'S �^ E V7 H 1 U L3 U E m a u "z H tJ L-: b -1 � x N c N cal rrr O � C *►►► ' Cl m N A 4 ---I Cy 2 m .-4 sJ .4 Z3 V iw N r,7 L L r C G a) U _U "'O O 7 r-1 O O C +I 4-1 r— o U a y 'c u N o P. u N V7 G "I &W CJ (w N G'. w O L 4 a ci � o u C u -H •U IM W O CL -H 0 j II Cy (� L •• CJ CJ ra ri Cl G) 3w C7 id M N O a G 01 G- O A O m G C' C1 w O O E �1 (1) O P+ LW O 60 iJ L LA N CO G rl q L V1 Ln W G -r-4 C O m eG m b G u w ._Wy C O ci .—I N .1 G z N )r W C O O rl 4J � W o tz c P� N y a) u m Sw a. x b U N r >, co G u 7r d J O U E E rU 14, u 'V W U a fJ 3 II I e1 O l J I a A C. (2). m Due to .the - limited .available arable land, pet ever increasing demnds for serrices in the Triangle area, it is believed with your approval of rezoning this two (2) acre track of land to I -1, I-,2, or I--3 will enable the best use and benefit ecologically, economically and aestheticly. Thereby, mmking our count' a more desirable place to work.., live, retire or visit. r 01 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH. NORTH CAROLINA 27278 oil L A M E M 0 R A .N D U M TO: ORANGE COUNTY PLANNING BOARD FROM: ORANGE COUNTY PLANNING AND INSPECTIONS DEPARTMENT DATE: AUGUST 21, 1990 , SUBJECT: Z -4 -90 DOROTHY C. BANE GENERAL INFORMATION APPLICANT: Dorothy C. Bane and Willie F. ward 3519 Old Highway 10 Chapel Hill, NC 27514 LOCATION: Located on the south side of US 70 approximately 750 feet west of Mount Herman Church Road (SR 1713). REQUESTED ACTION: Approval of Light Industrial (I -1) Rezoning Request PURPOSE: To allow a light industrial use to be located on this property. LOT SIZE: 2.00 acres or 87,120 square feet. EXISTING LAND USE: Wooded land zoned R -1 (Rural Residential) SURROUNDING LAND AND ZONING: NORTH - Duke Power transmission lines EAST - US 70 and Duke Power land SOUTH - Undeveloped wooded land owned by Dorothy Bane WEST - Undeveloped wooded land owned by Dorothy Sane LAND USE ELEMENT OF THE CO_*�PREHENS IVE PLF.N : Twenty Year Transition and Commercial /Industrial Node ZONING: The property is presently zoned Rural Residential IN r 7 MEMORANDUM Z -4 -90 DOROTHY C. BANE AUGUST 21, 1990 PAGE 2 The intent of the Light Industrial (I -1) is provided in Article 4.2.21 of the Zoning Ordinance. a) Intent The intent of the Light Industrial -I (I -1) District is to provide appropriately located and sized sites for limited industrial uses engaged in manufacturing, processing, creating and assembling of goods, merchandise or equipment. Performance standards will be used to insure the absence of adverse impacts beyond the immediate space occupied by the building. b) Application Criteria This district will usually be applied where the following conditions exist: 1. Site is located within areas designated in the adopted Comprehensive Plan as either an Industrial Transition Activity Node or a Rural Industrial Activity Node. 2. Lot size for individual uses shall be appropriate to the method of water supply and sewage disposal. 3. Access would consist of direct vehicular access to streets designated either arterial or collector by the adopted Comprehensive Plan. Access to rail service is desirable but not required. The following is a list of permitted uses in _--1: Accessory Uses M1 Manufacturing & Processing Operations Where No Adverse Impacts Occur Beyond The immediate Space occupied By The Building P2 Botanical Gardens & Arboretums P4 Bus Passenger Shelter P5 Bus Terminals & Garages P7 Church P10 Governmental Protective Services (Police and Fire Stations) Rescue Squads, Volunteer Fire Departments P14 Parks, Public & Non- Profit P24 Governmental Facilities & Office Buildings P25 Water & Sanitary Sewer Pumping Stations E:? MEMORANDUM Z -4 -90 DOROTHY C. BANE AUGUST 21, 1990 PAGE 3 S18 Commercial Feeder Operation S23 Motor Freight Terminals S28 Offices and Personal Services That Attract Few Custc. «ers or Clients on Premises Other Than Employees, Generate Low Traffic Volumes, Have No Adverse Impacts Beyond the Space Occupied by the Building S29 Offices and Personal Services That Generate Medium Traffic Volumes & Have No Adverse I.Tnacts Beyond The Lot Boundaries S31 Petroleum Products: Storage & Distribution S33 Printing and Lithography 835 Recreational Facilities (Profit /Nan - Profit): Golf Club & Golf Club Countryclub S36 Recreational Facilities (Profit) S38 Research Facility S50 Storage of Goods, Outdoor S51 Storage and Warehousing, Inside Building S53 Wholesale Sales S55 Assembly and Packaging Operations Including Mail Order Houses, But Excluding On- Premises Retail Outlets S56 Crematoria The following uses are allowed with a Class Special Use Permit: P1 Airport, General Aviation, Heliports, S.T.O.L. P9 Extraction of Earth Products P11 Land Fills (2 Acres or More) P16 Public Utility Stations and Sub - stations, Switching Stations, Telephone Exchanges, Water and Sewage Treatment Plants S19 Junkyards The following uses are allowed with a Class B Special Use P emit : P12 Land Fills (Less Than 2 Acres) P17 Radio & Television Transmitting & Receiving Towers & Elevated Water Storage Tanks P22 Transmission Lines S34 Recreational Facilities (Non - Profit) 9 FINDINGS OF THE ORANGE COUNTY COMMISSIONERS PERTAINING TO APPLICATION: Z -4 -90 DOROTHY C. BANE BASED ON THE APPLICATION MATERIAL SUBMITTED, THE PLANNING BOARD RECOMMENDS THAT THERE IS EVIDENCE TO SUPPORT THE FOLLOWING FINDINGS: ARTICLE 20 - SPECIFIC STANDARDS FOR EVALUATION /REZONING ARTICLE 20 - SPECIFIC STANDARDS FOR EVALUATION /REZONING ( "Yes" indicates com fiance' "No" indicates Non- compliance) PLANNING BOARD BOARD OF RECOMMENDED COMMISSIONERS FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS FINDINGS 0 finance Requirements The application must comply with all requirements specified in Article 20 - &Mdments. Those requirements include: 20.3.2 a) Map showing affected property at scale of not less than 1" =100' nor more than 1" =20' 20.3.2 b) Legal description of property 20.3.2 c) Explanation of alleged error, if any, to be corrected by proposed amendment 20.3.2 d) Changed conditions, if any, which make amendment reasonably necessary to promote public health, safety and general welfare. _X—Yes No _x—Yes No _X—Yes No Site plan provided at scale of 1" =100'. Yes No T Description provided on site plan. Yes No The applicant is not indicating an Yes No alleged error. _x_Yes No The applicant has indicated that "due Yes No to the limited available arable land, yet ever increasing demands for services in the Triangle Area, the rezoning will enable the best use and benefit ecologically, economically and aesthetically. Thereby, making our county a more desirable place to work, live, retire or visit." ARTICLE 20 ; SPECIFIC STANDARDS FOR EVALUATION /REZONING ( "Yes" indicates co fiance "Na" indicates Non -com fiance PLANNING BOARD RECOMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS Ordinance Reouirements 20.3.2 e) Manner in which _x_Yes No Applicant has indicated that the Proposed amendment will carry property is located in a 20 -year out purpose and intent of Transition Area and Commercial/ adopted'Comprehensive Plan. Industrial Activity Node. These are areas designated in the Comprehensive Plan that are in the process of changing from rural to urban, that are suitable for urban type densities and should be provided with public utilities and services within the second 10 -year phase of the Plan. It is also focused at designated road intersections and is appropriate for retail and other commercial uses and /or manufacturing and other industrial uses. ARTICLE 4 = DISTRICT STATEMENTS OF INTENT AND APPLICATION CRITERIA PLANNING BOARD RECOMMENDED FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS Oc9inance Requirements Article 4,2 identifies the criteria which will normally be used to determine the application of a, zoning district designation. The applicant has applied for a Light Industrial designation. The criteria for that district are set forth in Article 4.2.21 as follows: (1) Site is located within areas _,x_Yes No The property is located in an area designated in the adopted designated 20 -year transition and Comprehensive Plan as either Commercial /Industrial Transition an Industrial Transition Activity Node. Activity Node or a Rural Industrial Activity Node. BOARD OF COMMISSIONERS FINDINGS Yes No BOARD OF COMMISSIONERS FINDINGS Yes No 11 ARTICLE 4 _ DISTRICT STATEMENTS OF INTENT AND APPLICATION CRITERIA (continued) Ordinance Requirements (2) Lot size for individual uses shall be appropriate to the method of water supply and sewage disposal. (3) Access would consist of direct vehicular access to streets designated either arterial or collected by the adopted Comprehensive Plan. Access to rail service is desirable but not required. PLANNING BOARD BOARD OF RECOMMENDED COMMISSIONERS FINDINGS EVIDENCE SUBMITTED TO SUPPORT FINDINGS FINDINGS ,x —Yes No The applicant has submitted a soil Yes No analysis from the Orange County Health Department indicating an area has been approved for bathroom waste.. Water will be provided by an individual well. _x—Yes No The property has 25 feet of frontage Yes No and would have direct access to US 70 through a proposed private road extending along the south side of the property. Rail access is not provided. .s STAT[ o r+! STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Graham. North Carolina 27253 -0766 August 6. 7990 JAMES' G. MARTIN GOVERNOR THOMAS J. HARRELSON SECRETARY ORANGE COUNTY Mr. Eddie Kirk orange County Planning Department 306 -F Revere Road Hillsborough. N. C. 27278 DIVISION OF HIGHWA' GEORGE E. WELLS, P.E. STATE HIGHWAY ADMINISTR Subject: Dorothy Bane Rezoning Application off GS 70 Dear Mr. Kirk: This is to advise that the subject rezoning request has been reviewed by this office. The proposed access road does not appear to be in conflict with the future widening of Interstate 85: however, plans at this time are preliminary and may be subject to change. A driveway permit for this entrance must be submitted to this office for review and approval along with appropriate fees._ If you have any questions office. EMC /SPI /pi do not hesitate to contact this ?ours very truly,^^� . � 661 F^ E. m. Cowan. P. E. DISTRICT ENGINEER An FnuAl nnnnrrnrity 1 Ctii --live Action Emnlnver MEMORANDUM 13 TO: TO WHOM IT MAY CONCERN AS REQUESTED BY WILL WARD FROM: ORANGE COUNTY EMERGENCY MANAGEMENT DIVISION OF EMERGENCY MEDICAL SERVICE P.O. BOX 8181 HILLSBOROUGH, NC 27278 , RE: FIRE AND RESCUE DATE: JULY 16, 1990 In response to your request, Orange County Emergency Medical Services and Eno Fire Department will continue to provide emergency medical and fire service to the area in Orange County Hwy. 70 east to its intersection with the Durham County line. Should you need any further informtion, please call us at 929 -8109 or 732 -8161. T OFFICE PHONE HILLSBOROUGH 782-2431 CHAPEL HILL 542 -6300. LINDY PENDERGRASS Sheriff of Orange County HILLSBOROUGH, NORTH CAROLINA TO: ORANGE COUNTY PLANNIN DEPARTMENT FROM: LINDY PENDERGRASS DATE: JULY 16, 1990' RE: CONSTRUCTION OF CREMATORY THE ORANGE COUNTY SHERIFF'S DEPARTMENT CAN PROVIDE LAW ENFORCEMENT SERVICES FOR A CREMATORY THAT IS TO BE CONSTRUCTED ON HWY 70. THE SHERIFFS DEPARTMENT WOULD NOT REQUEST ANY ADDITIONAL PERSONNEL OR EQUIPMENT TO PROVIDE ROUTINE SERVICE. LP /jc CC: DOROTHY BANE T RES.PHONE! 14 UKANUL UUUM I V MtAL► rl LJLVAK I [Vltl%l I 15 9 PIN .FERENCE NLOAMM MAP REFERENCE -41-;.2-685 SO-'L PNRLYSIS DATE 5. °P 9B93-21-2348 5.26.. 359 EOUEMF: .-; - -. . '. -" - ... - 011-,'*R — • - - BANE. DOROTHY C BANIE DCIRSTHY c 0.'-D HWY i:171 CHADEL HILL NC 2•K-�,14 OLD '20 PECIFICATIONS: TO BUILD A CREPIATION,CEklITEk' L.' j. OCATION / DIRECTIONS: ON HWY 70 EE: RECEIPT: Vr LP.VNhm Um AU I KUMULD AGENT: - SWNAI 70 0,34"'E.0 w I - — :ONFIRMED BY PLANNER: PLANNER DATE CLERK w' LC r-, p E- T, E X TUR C7 c D E --) 7.H R. HOR INI, DRnIN Ex I'll R i11 i 11%47 -'S D VERIALL R, E A R K S < L i�:k L j-� f� 7(- r4 c A C7 I \, I rtoz -A rR i p N -- --------------- 11 1 I S t i 1 1 i L� 1V t4 Z �f I �I 0 L) oli z v c L w z a •r- lt1 U O LtJ o J G I u e i U�cr� °o r 0 -a s r�\s; � A \s 16 I • J Q fIL C) z J Ld a � a O 4 LL u cn W d Cl�.. a r' >`- W a a W u 0 L� 1V t4 Z �f I �I 0 L) oli z v c L w z a •r- lt1 U O LtJ o J G I u e i U�cr� °o r 0 -a s r�\s; � A \s 16 I • I f1gi0 •,,, • 2 -4 -90 DOROTHY C. SANE WILLIE F. WARD ~ 14 ZONING ATLAS AMENDMENT ENO TOWNSHIP z7.k Existing: Rural Residential (R -1) ti�°L.�p •� N % Proposed: Light Industrial (I -1) 4712 Sic K,AP 25-1 72 A C. ?/0 I53•96AC:- I � �4 -OCOJ XEF tRf' rr erc 25 -72 P/0 260..75 4.7 7 A = /�� 12.7 e341 =390 /i `~ 1 BAY K I N---- IN DMq PK.) 5C.5 Y_ -1 + ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 ra CERTIFICATE OF MAILING ZONING ATLAS AMENDMENTS ORANGE COUNTY, NORTH CAROLINA I, Eddie Kirk, Zoning Officer, Orange County, North Carolina, DO HEREBY CERTIFY that on or.about August 10, 1990, I mailed, by certified mail, postage prepaid, a Notice of the Public Hearing to be held on the Dorothy C. Bane and Willie F. ward recuest__for a rezoning of_aproximately2 acres in Eno Township from Residential -1 R -1 to Light Industrial-11-1), to each property owner as required by Article 20 Section 20.6.3 of the Orange•County Zoning Ordinance. The notice mailed specified the date, time, place and subject of the Public Hearing on the zoning classification change. WITNESS my hand, this the 10th day of August, 1990. s EDDIE KIRK ZONING OFFICER M M M � V 2 10 1 consists of a package treatment plan, storage lagoon and spray. 2 irrigation system permitted by the North Carolina Division of 3 Environment Management in 1978 and 1987 for a design capacity of 4000- 4 gallons per day. Records have been submitted by the applicant which 5 indicate that the actual daily flow of the system does not exceed 3000 6 gallons per day. Due to increased enrollment, the school has 7 requested approval to expand the school facility by adding a modular 8 classroom for twenty -five students. The sewage disposal system will 9 not have to be upgraded to accommodate the additional students. 10 However, a Class A'Special-Use Permit for a.Planned Development is 11 necessary to allow expansion of the school facility since the design 12 capacity_ of the system already exceeds that allowed according to 13 Article 6.20.1. The application for rezoning and a Class A Special 14 Use Permit meets all ordinance requirements for approval with 15 conditions. 16 17 QUESTIONS AND COMMENTS FROM THE BOARD OF COMMISSIONERS AND PLANNING 18 BOARD 19 20 In response to a questions from Commissioner Willhoit, Crudup 21 indicated that the Division of Environmental Management has a set of 22 guidelines for estimating design flow for day school facilities. It 23 is broken down based on number of students, whether or not the school 24 has a cafeteria, gymnasium and /or shower facilities. 25 26 COMMENTS OR QUESTIONS FROM CITIZENS -)27 _ -28 Mr. John McGovern, Assistant Principal of Carolina Friends 29 School, spoke in favor of granting this Special Use Permit. He 30 indicated that the water use was approximately 5.8 gallons per day per 31 student which was well under the 10 gallons per day allowed by the 32 State. 33 34 Ms. Martha S. Klopfer, Chair of the Board of Directors of the 35 Carolina Friends School, spoke in favor of granting this Special Use 36 Permit. 37 38 A motion was made by Commissioner Halkiotis, seconded by 39 Commissioner Marshall, to refer this item to the Planning Board for a 40 recommendation to be received before the and of this Public Hearing 41 under Items for Decision. 42 VOTE: Unanimous 43 44 b. Z -4 -90 Dorothy C. Bane 45 This presentation was made by Eddie Kirk. In summary this 46 item was presented to receive citizen comment on a rezoning request 47 submitted by Dorothy C. Bane and Willie F. Ward. The property in 48 question is located on the south side of US 70 approximately 750 feet 49 west of Mount Herman Church Road (SR 1713). It is known as part of 50 Lot 35, Tax Map 26 of Eno Township. The total tract contains 51 approximately 2 acres and fronts on US 60 for a length of 52 approximately 25 feet. Access is proposed to be provided by a private ,153 road that extends along the south side of the property. The current 54 zoning on the property is R -1 (Rural Residential). The proposed 3 20 ' R 1. zoning is I -1 (Light Industrial). The I -1 zone allows a limited range 2 of uses. The area is designated as Twenty Year Transition and 3 Commercial /Industrial Node in the Comprehensive Plan. The applicant 4 has submitted a minor subdivision for the proposed lot with a request 5 for a private road along the south side of the property. 6 7 QUESTIONS AND COMMENTS FROM THE BOARD OF COMMISSIONERS AND PLANNIN 8 BOARD 9 10 In response to a question from commissioner .Willhoit,.Kirk 11 indicated that crematoriums were a permitted use under I -1. "12 13 Commissioner Willhoit asked for an explanation of the difference 14 between a crematorium and a pathological incinerator. Kirk will find 15 out and forward this information to the Board of Commissioners. 16 17 Ms. Dorothy Bane, owner of this property, spoke in favor of this 18 rezoning request. 19 20 Mr. Will Ward spoke in favor of this rezoning request. His 21 prepared statement is in the permanent agenda file in the Clerk's he 22 office. In response to a question about the cost of cremation, is $700.00. He indicated that the State checks these 23 24 stated the cost facilities on a regular basis. He indicated that there is not a 25 difference between a pathological incinerator and a crematorium i 26 terms of pollutants going into the air. There is a difference in types of and materials which are being ,...)27 reference to certain pollutants 28 disposed of. 29 30 Motion was made by Commissioner Willhoit, seconded by 31 Commissioner Halkiotis to refer this item to the *Orange County 32 'Planning Board for a recommendation to be returned to the Board o 33 County Commissioners no sooner than October 1. 34 VOTE: UNANIMOUS 35 36 2. STREET NAME CHANGE Old N.C. Highway 86 from I -85 to New Hope Church Road/ Arthur 37 38 a. Minnis Road - Change to Old Chapel Hill Drive 39 This presentation was made by Marvin Collins. in summary 40 this item was presented to consider changing the name of Old N.C. The of highway affected 42 Highway 86 to Old Chapel l Hill Drive. portion by such a change extends from Interstate 85 to New Hope Church 43 Road /Arthur Minnis Road. On May 29, 1990 a pu blic hearing was held on 44 the assignment of house and building numbers for Rural Route 7- 45 Hillsborough and Mr. Bob Haas spoke in opposition to the road name, Old Chapel Hill Road when he moved 46 indicating that the road was called ago. Subsequent to this hearing Mr. Haas presented 47 48 to the area years from 42 of 66 property owners (660) requesting that Old N.C. the 49 petitions Highway 86 be renamed to Old Chapel Hill Way or Drive from I -85 to 50 ,New Hope Church Road /Arthur Minnis Road intersection. 51 52 QUESTIONS AND COMMENTS FROM THE'BOARD OF COMMISSIONERS 153 54 Commissioner Halkiotis mentioned that from Eubanks Road to thur 21 VOTE. Unanimous. MMA, The unresolved issue of "stub- outs" to adjoining property will be added to the Ordinance Review Committee schedule. If requirements are approved by the Board of Commissioners, revision to the fee schedule is also needed. VOTE: Unanimous. AGENDA ITEM #9: MATTERS HEARD AT PUBLIC HEARING (8/30/90) a. Zoning Atlas Amendment (1) Z -4 -90 Dorothy C. Bane Presentation by Eddie Kirk. The property in question is located on the south side of US 70 approximately 750 feet west of Mount Herman Church Road (SR 1713). It is known as part of Lot 35, Tax Map 26 of Eno Township. The total tract contains approximately 2 acres and fronts on US 70 for a length of approximately 25 feet. Access is proposed to be provided by a private road that extends along the south side of the property. The current zoning on the property is R -1 (Rural Residential). The proposed zoning is I -1 (Light Industrial). The I -1 zone allows a limited range of uses. The area is designated as Twenty Year Transition and Commercial /Industrial Node in the Comprehensive Plan. Letters have been submitted from the Orange County Sheriff's Department and Orange County EMS for rescue and fire response. The letters indicate that services can be provided. Agency comments have been received from the Health Department and the North Carolina Department of Transportation. The Orange County Health Department has indicated the soil is suitable for a septic system. This system would only be approved for bathroom waste. The North Carolina Department of Transportation has indicated that a driveway permit would have to be submitted and appropriate fees paid. M M Gl ff 7 The latest NCDOT traffic count on US 70 is a 1988 count. This indicated 8,000 vehicles per day just west of Mount Herman Church Road (SR 1713). A general light industry on two acres of land could create approximately 104 trips per day. The applicant has submitted a minor subdivision for the proposed lot with a request for a private road along the south side of the property. The private road justification has been reviewed by the Planning Staff and the minor subdivision has been approved with a private road. The proposal was heard at the August 30, 1990 public hearing. Willie Ward and Dorothy Bane spoke in favor of the rezoning and there were no comments against. Kirk indicated that Commissioner Willhoit had requested information concerning the difference between a pathological incinerator and a crematorium. The Orange County Zoning Ordinance does not have a definition for either of these. Wally Sanford of the Division of Environmental Management, Air Quality Section was contacted. According to Mr. Sanford, a pathological incinerator handles body parts and animals. A crematorium handles whole cadavers. The two are treated the same from the standpoint of the issuing of permits. , The Planning Staff recommends approval of the proposed rezoning from Rural-Residential (R -1) to Light Industrial (I -1). Jacobs asked how the Staff interpreted having a private road in a Transition Area. Kirk responded that the ordinance refers to the subdivision road being part of a development in the Transition Area. This private road was for a one -lot minor subdivision. If further, development occurs, the road could then be upgraded to public standards. MOTION: Best moved approval as recommended by the Planning Staff. Seconded by Reid. VOTE: Unanimous. A O R A N G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 Action A ends Item #�� SUBJECT: ZONING ORDINANCE TEXT AMENDMENT Article 22 - Definition (Studio, Arts and Crafts) Article 4.3 - Table of Permitted Uses DEPARTMENT: PLANNING PUBLIC HEARING Yes No ATTACHMENT(S): Proposed Amendment 8/30/90 Public Hearing (Draft) 9/17/90 Planning Board (Draft) INFORMATION CONTACT: Mary Scearbo ext. 2583 Minutes TELEPHONE NUMBERS: Minutes Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 --9251 PURPOSE: To consider a proposed amendment to include arts and crafts studios as a permitted use in commercial zoning districts. BACKGROUND: An arts and crafts studio may qualify as a home occupation, but there is no category in the Table of Permitted uses which addresses a studio as a freestanding,use. Recently a building permit was requested to construct a kiln for the firing of sculptures. Manufacturing and Processing, allowed only in industrial zoning districts, was identified as the use category which most closely matched the proposed use. The Standard Industrial Code Manual classifies a studio as a service- oriented use. The proposed amendment defines arts and crafts studios as the working area for artists or craftsmen and gives examples of typical studio uses. Studios would be permitted by right in the commercial zoning districts. Sale of only those goods which are custom -made could occur on -site. The proposed amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Board recommended approval on September 17, 1990. RECOMMENDATION: The Administration recommends approval of the proposed amendment per the Planning Board recommendation. K PROPOSED.ORDINANCE AMENDMENT ORDINANCE: Zoning Ordinance REFERENCE: Article 22 Definitions - Studio (Arts and Crafts) Article 4.3 - Table of Permitted Uses ORIGIN OF AMENDMENT: _X_ Staff Planning Board X Public other: STAFF PRIORITY RECOMMENDATION: _X—High Middle Low Comment: PUBLIC HEARING DATE: August 30, 1990 PURPOSE OF AMENDMENT: BOCC To include arts and crafts studios as a permitted use in commercial zoning districts. IMPACTS /ISSUES: The Zoning ordinance does not contain a specific reference to arts or crafts studios. A studio may qualify as a home occupation, but there is no category in the Table of Permitted uses which would permit a studio as a freestanding use. would' permit a building permit was requested to construct a kiln for the firing of sculptures. The property was in a LC -1 Local Commercial zoning district. Manufacturing and processing, allowed only in industrial zoning districts, was identified as the use category which most closely matched the proposed use, since an object was being produced. The Standard Industrial Code Manual classifies a studio as a service - oriented use. Other types of arts, such as dance and music, do not involve production of goods, and, unless considered as a home occupation, are not addressed at all in the Zoning Ordinance. The proposed amendment defines arts and crafts studios as the working area for artists or craftsmen and gives examples of typical studio uses. Studios would be permitted by right in the commercial zoning districts. Sale of only those goods which are custom -made could occur on -site. Studios would continue to be permitted in residential districts as a home occupation, provided existing home occupation standards are met. i C 3 EXISTING ORDINANCE PROVISIONS: None PROPOSED AMENDMENT: Studio (Arts and Crafts_) - Room or building where an art is taught, practiced or studied, or where a craft or product is manually produced. Typical studio users include artists, musicians, dancers. gymnasts, photographers, sculptors, wood and leather craftsmen, glass blowers, weavers, and silversmiths. (See attachment for changes to Table of Permitted Uses) ORDINANCE REVIEW SUBCOMMITTEE: The Ordinance Review Committee considered the proposed amendment on July 2, 1990, and recommended approval. PLANNING BOARD REVIEW: BOCC REVIEW: Y W N ❑ a F E a a u a m C7 W Ed U_ U E E 4. 4 G] W U] N 4 4 M Y1 U U W W a a W N 4 m N N N N 4 .47 U U 4 = w r- 0% un m rl- cn � m I ill m 1 1 1 0 1 � r+1 '+ •w LL'S .•+�Mr9a� m ►a C. d G m C � ❑I ❑ I I I I I I I I I lal a Q I aI+I I-iIK I I I I C N I a a 4 + I + + I NI VI I I I I* la I I DUI U � al I I I I I I I I al m a I I I I I xI a ICI 5 I I I I I a I I I I I I I sG l I I C 4 c U W O C O G d L b m ~ F } a O. k O w p q m CP C w x m ev O W d .r 7 0 y Q CT N y C ^� do N m .. .� .. 0 d ti m w m 0 7.'q O t+ tj 0 d u d m m y" c W m y.. cc ; 0 0 0 D m m m w m m ❑ p ❑ N N N N N -❑ 4 m GC �O n m o ., •tl I N e+� u1 �O N N M I N I N 0 N rA. N N CA N N M M I ff 7 1 Route 7 Hillsborough encompasses an area from Wildwood Subdivision on �1 2 NC 86, southward to include Stagecoach Run Subdivision, Wood's Edge 3 Mobile Home Park and Acres of New Hope Subdivision at Cheyenne Drive; 4 then crossing westward to Old NC 86 beginning at the DOT Maintenance 5 Complex and extending southward to include Oakdale Drive, and ending 6 at Davis Road. Route 3 Hillsborough begins at Davis Road and moves 7 south on Old NC 86 to New Hope Church Road; then west on Arthur Minnis 8 Road, south on Union Grove Church Road, west on Albert and Dairyland 9 Roads to Orange Grove Road; then south to include Teer Road, returning 10 northward along Orange Grove Road and eastward along Davis Road to the 11 beginning point. Other roads included in part or in their entirety 12 include: Ode Turner Road, Tree Farm Road, Kimbro Road, Borland Road, 13 Rocky Ridge Road, Buckhorn Road, and Dodson's Crossroads North and 14 South. Route 1 Cedar Grove encompasses an area north along Wilkerson 15 Road from NC 57 to Person County, including portions of Sawmill Road 16 East and West, Hawkins Road East and West, Ormond Road, and Olin Road; 17 then southwest along Hurdle Mills Road, across NC 86 North to McDade 18 Store Road, and south along Efland -Cedar Grove Road to Highland Farm 19 Road; then west from Cedar Grove Community along Carr Store Road to 20 Carr Community and eastward along NC 49 to Caswell County. Roads 21 included in their entirety or portions thereof are: Wheeler's Church 22 Road, Caviness Jordan Road, Art Road, Bama Road, Hensley Road, Allison 23 Road, Burton Road, NC 86 North, Tom Pope Loop, McCullough Road, Oakley 24 Road, Lee's Chapel Road, Governor Scott Road, Mill Creek Road, 25 Lonesome Road, Lib Road, Penecost Road, Allie Mae Road,Doc Corbett 26 Road, Made Loop and Wade's Dead End. 28 QUESTIONS AND COMMENTS FROM THE BOARD OF COMMISSIONERS AND PLANNING 29 BOARD 30 31 Commissioner Halkiotis mentioned that the inditiative to change 32 these house and building numbers comes from the United States Postal 33 Service. Collins indicated that assigning permanent house numbers 34 will eliminate the problem of having to reassign house numbers 35 whenever the rural postal routes need to be redistributed. 36 37 Motion was made by Commissioner Hartwell, seconded by 38 Commissioner Halkiotis to defer action on Route 3 and 7 in 39 Hillsborough and to approve the assigning of building and house 40 numbers for rural route 1 in Cedar Grove. 41 VOTE: UNANIMOUS 42 43 4. ZONING ORDINANCE TEXT AMENDMENTS 44 a. Article 22 Definitions (Arts & Crafts Studios) 45 b. Article 4.3 Table of Permitted Uses (Arts & Crafts Studios) 46 This presentation was made by Mary Scearbo. In summary this 47 item was presented to receive citizen comment on a proposed amendment 48 to include arts and crafts studios as a permitted use in commercial 49 zoning districts. An arts and crafts studio may qualify as a home 50 occupation, but there is no category in the Table of Permitted Uses 51 which addresses a studio as a freestanding use. The proposed 52 amendment defines arts and crafts studios as the working area for 153 artists or craftsmen and gives examples of typical studio uses. 54 Studios would be permitted by right in the commercial zoning 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ) 27 '28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 '53 54 go M'a ff 7 districts. Sale of only those goods which are custom --made could o on -site. THERE WERE NO QUESTIONS OR COMMENTS. A motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis, to refer these items to the Planning Board for a recommendation to be returned to the Board of Commissioners no sooner than October 1, 1990. VOTE: UNANIMOUS S. SUBDIVISION REGULATIONS TEXT AMENDMENTS a. Section.IV -B -1 Lot Standards This presentation was made by Mary Scearbo. In summary item was presented to receive public comment on a proposed amendme to establish minimum lot sizes needed to accommodate various types wastewater disposal and water supply. It is recommended that 40,0 square feet remain the minimum lot size where both a well and sept tank are used. Where there is no well,the lot size could be reduc to 30,000 square feet. Where there is no well, the lot size could reduced to 30,000 square feet. Where there is both public water a sewer, the minimum lot size is recommended to remain 15,0000 squar feet. If an easement is proposed for use by another property, an additional 20,000 square feet is needed to accommodate a septic disposal system. t of 0 c be A motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis, to refer these text amendments to the Planning Board for a recommendation to be returned to the Board of Commissioners no sooner than October 1, 1990. VOTE: UNANIMOUS T b. Section III -C -2 Application Requirements (Minor Subdivision - Final Plat) This presentation was made by Mary Scearbo. In summary this item was presented to receive public comment on a proposed amendment to require that eight (8) copies of the Final Plat for a minor subdivision be submitted with the application. Five (5) copies of the Final Plat are now submitted with an application for Final Plat approval for minor subdivision. Additional copies are needed for distribution to the appropriate utility providers and school distr'ct. The cost to the applicant of supplying additional copies of the pl t would not exceed one (1) dollar per copy, according to two local surveyors. THERE WERE NO QUESTIONS OR COMMENTS. A motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis, to refer these items to the Planning Board for a recommendation to be returned to the Board of Commissioners no sooner than October 1, 1990. VOTE: UNANIMOUS 6. PRIVATE ROAD STANDARDS V, M M n 7 W b. Zoning Ordinance Text Amendments (1) Article 22 Definitions (Arts & Crafts Studio) (2) Article 4.3 Table of Permitted Uses (Arts & Crafts Studios) Presentation by Mary Scearbo. This item is to consider a proposed amendment to include arts and crafts studios as a permitted use in commercial zoning districts. An arts and crafts studio may qualify as a home occupation, but there is no category in the Table of Permitted Uses which addresses a studio as a freestanding use. Recently a building permit was requested to construct a kiln for the firing of sculptors. Manufacturing and Processing, allowed only in industrial zoning districts, was identified as the use category which most closely matched the proposed use. The Standard Industrial Code Manual classifies a studio as a service - oriented use. The proposed amendment was presented for public hearing on August 30, 1990. There was no comment. It The Planning Staff recommends approval of the proposed amendment. Jacobs asked if there was a size limit on an arts and crafts studio. Scearbo responded that the limitation is to products that are manually produced. MOTION: Best moved approval as recommended by the Planning Staff. Seconded by Waddell. VOTE: Unanimous. c. Subdivision Regulations Text Amendments (1) Section IV -B -1 Lot Standards Presentation by Mary Scearbo. The initial purpose of this amendment was to formalize a policy requiring twice the minimum lot size for a lot which provides a septic easement for another lot. During the development of the amendment, the policy was re- evaluated. P. 1 .:_@r 1 .r O R A N G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: SUBDIVISION REGULATIONS TEXT AMENDMENT SECTION III -C -2 Application Requirements (Minor Subdivision Final Plat) DEPARTMENT: PLANNING ATTACHMENT(S): Proposed Amendment - 8/30/90 Public Hearing Minutes (Draft) 9/17/90 Planning Board Minutes (Draft) Action Agenda Item # �- u PUBLIC HEARING Yes X No INFORMATION CONTACT: Mary Scearbo ext. 2583 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To consider a proposed amendment to require submittal of eight (8) copies of the Final Plat with a minor subdivision application. BACKGROUND: Five (5) copies of the Final Plat are now submitted with an application for a minor subdivision Final Plat. Four (4) of these copies are sent to Land Records, EMS, Information Services, and the County Attorney, leaving one copy for the Planning Department files. Additional copies are needed for distribution to the appropriate utility providers and school district. It is sometimes necessary to distribute copies to the Recreation and Parks Department, NC Department of Transportation, or the Planning Department's Environmental Planner. Submittal of eight (8) copies of the plat is recommended. Additional copies could be requested if needed. The cost of supplying additional copies of the plat would not exceed one (1) dollar per copy, according to two local surveyors. The amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Board recommended approval of the proposed amendment on September 17, 1990. RECOMMENDATION: The Administration recommends approval of the proposed amendment per the Planning Board recommendation. 4 PROPOSED ORDINANCE AMENDMENT ORDINANCE: SUBDIVISION REGULATIONS REFERENCE: SECTION III -C -2 Application Requirements (Minor Subdivision Final Plat) ORIGIN OF AMENDMENT: X Staff Planning Board BOCC Public Other: STAFF PRIORITY RECOMMENDATION: High Middle X Low Comment: PUBLIC HEARING DATE: August 30, 1990 PURPOSE OF AMENDMENT: To require that eight (8) copies of the Final Plat for a minor subdivision be submitted with the application. IMPACTS /ISSUES: It is now required that five (5) copies of the Final Plat be submitted with an application for Final Plat approval for minor subdivisions. Copies of the plat are sent to Land Records, Emergency Medical Services, Information Services, and the County Attorney for all subdivisions. This leaves only one copy, which must remain in the Planning Department files. . Additional copies are needed for distribution to the appropriate utility providers and school district. It is sometimes necessary to distribute copies to the Recreation and Parks Department, NC Department of Transportation, or the Planning Department's Environmental Planner. It is recommended that eight (8) copies of the plat be submitted with the Final Plat application. This number would be sufficient in most cases. Additional copies could be requested if needed. It is also required that five (5) copies of the Final Plat be submitted for major subdivisions. It is not necessary to increase the number of copies submitted for major subdivisions because the applicable agencies and departments received a copy of the Preliminary Plan. The cost to the applicant of supplying additional copies of the plat would not exceed one (1) dollar per copy, according to two local surveyors. v 3 EXISTING AND PROPOSED ORDINANCE PROVISIONS: III -C ARproval Procedures for Minor Subdivisions III --C -1 Concept Plan ARproval III -C -2 Application Requirements Upon approval of the Concept Plan by the Planning Department, the subdivider may proceed with the preparation of the Final Plat. (See Section II - Definitions) Applications for minor subdivision Final Plat approval shall be filed with the Planning Department and shall contain the following information: (a) Minor subdivision application form as prescribed by the Planning Department; (b) Original mylar of the Final Plat and faso fr`) eight (8j copies thereof prepared in accordance with Section V -D of this Ordinance; _ 1 2 3 4 5 6 7 8 9 10 11' 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 .) 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 _ .. 54 goGipff7 districts. Sale of only those goods which are custom --made could o on--site. THERE WERE NO QUESTIONS OR COMMENTS. A motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis, to refer these items to the Planning Board a recommendation to be returned to the Board of Commissioners no sooner than October 1, 1990. VOTE: UNANIMOUS 5. SUBDIVISION REGULATIONS TEST AMENDMENTS a. Section IV -B -1 Lot Standards This presentation was made by Mary Scearbo. In summary t item was presented to receive public comment on a proposed amendmen to establish minimum lot sizes needed to accommodate various types wastewater disposal and water supply. It is recommended that 40,00 square feet remain the minimum lot size where both a well and septi tank are used. Where there is no well,the lot size could be reduce to 30,000 square feet. Where there is no well, the lot size could reduced to 30,000 square feet. Where there is both public water an sewer, the minimum lot size is recommended to remain 15,0000 square feet. If an easement is proposed for use by another property, an additional 20,000 square feet is needed to accommodate a septic disposal system. or is F4 A motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis, to refer these text amendments to the Planning Board for a recommendation to be returned to the Board of Commissioners no sooner than October 1, 1990. VOTE: UNANIMOUS b. Section TIT -C -2 Application Requirements 10 (Minor. Subdivision - Final Plat) .. This presentation was made by Mary Scearbo. In summary item was presented to receive public comment on a proposed amendme: to require that eight (8) copies of the Final Plat for a minor subdivision be submitted with the application. Five (5) copies of Final Plat are now submitted with an application for Final Plat approval for minor subdivision. Additional copies are needed for distribution to the appropriate utility providers and school distr The cost to the applicant of supplying additional copies of the pl would not exceed one (1) dollar per copy, according to two local surveyors. THERE WERE NO QUESTIONS OR COMMENTS. A motion was made by Commissioner Commissioner Halkiotis, to refer these a recommendation to be returned to the sooner than October 1, 1990. VOTE: UNANIMOUS 66. PRIVATE ROAD STANDARDS the ct. t Marshall, seconded by items to the Planning Board for Board of Commissioners no M M N ff V 5 The amendment also establishes a minimum lot size for lots served by public water or sewer, but not both. It is recommended that 40,000 square feet remain the minimum lot size where a well and septic tank are used, 30,000 square feet where there is a septic tank but no well, and 15,000 square feet where there is both public water and sewer. A septic easement would require an additional 20,000 square feet. The orange County Board of Health endorsed the proposal on July 26, 1990. The potential for increased density in the unzoned townships was identified as an issue by the Planning Board on August 20, 1990. The proposed amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Staff recommends approval of the proposed amendment. (2) Section III -C -2 Application Requirements (Minor Subdivision - Final Plat) Presentation by Mary Scearbo: This item is to consider a proposed amendment to require submittal of eight (8) copies of the Final Plat with a minor subdivision application. Five (5) copies of the Final Plat are now submitted with an application for Final Plat approval for minor subdivisions. Four (4) of these copies are sent to Land Records, Emergency Medical Services, Information Services, and the County Attorney. leaving one copy for the Planning Department files. Additional copies are needed for distribution to the appropriate utility providers and school district. It is sometimes necessary to distribute copies to the Recreation and Parks Department, NCDOT, or the Planning Department's Environmental Planner. It is recommended that eight (8) copies of the VVIO1100RE V181144 M M I ff V plat be submitted with the Final Plat application. This number would be sufficient in most cases. Additional copies could be requested if needed. The cost to the applicant of supplying additional copies of the plat would not exceed one (1) dollar per copy, according to two local surveyors. The amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Department recommends approval of the proposed amendment. Waddell expressed concern with the additional charge to the applicant and asked if the applicant could pay the additional $1.00 per copy to the Planning Staff for them to make the additional copies. Scearbo responded that the copies are made from a mylar which may not be in the hands of the Planning Staff and copies of the plats cannot be reproduced on a copier. Steve Yuhasz, local surveyor, indicated that the initial copy is the one which actually costs the applicant. Any additional copies are very nominal. Waddell again noted that he was apposed to additional charges for the applicant. Scearbo stated that as regulations are developed and more and better services are provided for th( applicants, the information needed to provide those services must be secured. Hamilton moved approval as recommended by the Planning Staff. Seconded by Reid- 7 in favor. 1 opposed (Waddell - opposed to any cost increase for the applicant). d. Private Road Standards Presentation by Mary Scearbo. This item is to consider a proposed amendment to consider traffic impacts of efficiency apartment and duplexes in determining the private road classification required for subdivision approval and eliminate approval of Class A roads for mino O R A N G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, . 1990 Action Agenda Item #_X E SUBJECT: AMENDMENT TO PRIVATE ROAD STANDARDS -DEPARTMENT: PLANNING PUBLIC HEARING Yes X No ATTACHMENT(S): INFORMATION CONTACT: Proposed Amendment Mary Scearbo ext. 2583 8/30/90 Public Hearing Minutes (Draft) TELEPHONE NUMBERS: 9/17/90 Planning Board Minutes Hillsborough - 732 -8181 (Draft) Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To consider traffic impacts of efficiency apartments and duplexes in determining the private road classification for subdivision approval and eliminate approval of Class A roads for minor subdivisions by the Board of Commissioners. BACKGROUND: The Zoning Ordinance was amended on August 6, 1990 to Permit use of detached efficiency apartments in area in residential zones. The number of efficiency units may increase due to the relaxation of restrictions. To account for the traffic impacts of additional residences, it is proposed that efficiency apartments and duplexes be considered in determining the appropriate classification for a private road. An efficiency apartment expected to create about half of the traffic generated by a single- family residence. A duplex is expected to generate about the same amount of traffic as a single - family residence. It is proposed that a parcel containing an efficiency apartment count as 1.5 lots, and a parcel with a a duplex as two lots when determining the appropriate private road classification. It is also proposed that the requirement that Class A private roads for minor subdivisions be approved by the Board of Commissioners be deleted, as this has not been the practice, and it is inconsistent with the current policy of procedural simplification. The proposed amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Board recommended approval on September 17, 1990. RECOMMENDATION :-The Administration recommends approval of the proposed amendment per the Planning Board recommendation. PROPOSED ORDINANCE AMENDMENT ORDINANCE: Subdivision Regulations REFERENCE: Private Road Standards ORIGIN OF AMENDMENT: _X_ Staff Planning Board Public Other: STAFF PRIORITY RECOMMENDATION: High Middle X Low Comment: PUBLIC HEARING DATE: August 30, 1990 PURPOSE OF AMENDMENT: BOCC To consider the traffic impacts of efficiency apartments and duplexes in determining the private road classification required for subdivision approval and eliminate the requirements that Class A roads for minor subdivisions be approved by the Board of Commissioners. IMPACTS /ISSUES: One of the Zoning Ordinance amendments presented on May 29, 1990 proposed that efficiency apartments up to 800 square feet, whether detached or attached, be permitted in residential zones. The amendment was approved on August 6, 1990. The number of efficiency apartments may increase due to the relaxation of restrictions. To account for the traffic impacts of additional dwelling units, it is proposed that efficiency apartments be considered in determining.therappropriate classification for a private road. It is also proposed that traffic generated by duplex structures be considered. Traffic generated by home occupations is also of concern. This issue will be addressed through a more comprehensive review of the of the home occupation regulations According to the Trip Generation Manual of the Institute of Traffic Engineers, a single- family residence generates on the average 10.06 trips per day. This figure declines by 3.4 trips if there are no more than 2 household members, and declines by an additional 1.5 trips if there is only one family vehicle. Due to the size limitation of efficiency apartments, it is expected that these two factors would apply, reducing the estimated traffic generated by an efficiency apartment to 5.7 trips per day, roughly one -half (1/2) of that expected for a single- family residence. The Trip Generation Manual includes trip rates for apartments buildings containing 4 or more dwelling units, but does not specifically address duplex units. Trip generation for apartments is less than that for single - family units due to closer proximity to urban centers, allowing greater opportunities for pedestrian trips or mass transit. Since these factors are would not apply for most of the areas in Orange County where duplexes are permitted, it is presumed that the trip generated by duplexes approximate that for single - family residences. goG3GlffF ' 1 districts. Sale of only those goods which are custom -made could occur 2 on -site. 3 4 THERE WERE NO QUESTIONS OR COMMENTS. 5 6 A motion was made by Commissioner Marshall, seconded by 7 Commissioner Halkiotis, to refer these items to the Planning Board for 8 a recommendation to be returned to the Board of Commissioners no 9 sooner than October 1, 1990. 10 VOTE: UNANIMOUS 11 12 5. SUBDIVISION REGULATIONS TEST AMENDMENTS 13 a. Section IV -B -1 Lot Standards 14 This presentation was made by Mary Scearbo. In summary this 15 item was presented to receive public comment on a proposed amendment 16 to establish minimum lot sizes needed to accommodate various types of 17 wastewater disposal and water supply. It is recommended that 40,000 18 square feet remain the minimum lot size where both a well and septic 19 tank are used. Where there is no well,the lot size could be reduced 20 to 30,000 square feet. Where there is no well, the lot size could be 21 reduced to 30,000 square feet. Where there is both public water and 22 sewer, the minimum lot size s recommended to remain 15,0000 square 23 feet. If an easement is prjosed for use by another property, an 24 additional 20,000 square feet is needed to accommodate a septic 25 disposal system. 26 )27 A motion was made by Commissioner Marshall, seconded by 28 Commissioner Halkiotis, to refer these text amendments to the Planning 29 Board for a recommendation to be returned to the Board of 30 Commissioners no sooner than October 1, 1990. 31 VOTE: UNANIMOUS 32 33 b. . Section III -C -2 Application Requirements 34 (Minor Subdivision - Final Plat) 35 This presentation was made by Mary Scearbo. In summary this 36 item was presented to receive public comment on a proposed amendment 37 to require that eight (8) copies of the Final Plat for a minor 38 subdivision be submitted with the application. Five (5) copies of the 39 Final Plat are now submitted with an application for Final Plat 40 approval for minor subdivision. Additional copies are needed for 41 distribution to the appropriate utility providers and school district. 42 The cost to the applicant of supplying additional copies of the plat 43 would not exceed one (1) dollar per copy, according to two local 44 surveyors. 45 46 THERE WERE NO QUESTIONS OR COMMENTS. 47 48 A motion was made by Commissioner Marshall, seconded by 49 Commissioner Halkiotis, to refer these items to the Planning Board for 50 a recommendation to be returned to the Board of Commissioners no 51 sooner than October 1, 1990. 52 VOTE: UNANIMOUS 53 540 6. PRIVATE ROAD STANDARDS M M I ff V 1 In summary this item was presented to receive public comment c 2 proposed amendment to consider traffic impacts of efficiency 3 apartments and duplexes in determining the private road classificat 4 required for subdivision approval and eliminate approval of Class 5 roads for minor subdivisions by the Board of Commissioners. To 6 account for the traffic impact of potential additional residences, 7 is proposed that efficiency apartments and duplexes be considered j 8 determining the appropriate classification for a private road. An 9 efficiency apartment is expected to create about half of.the traffj 10 generated by a single - family residence. A duplex is expected to 11 generate about the same amount of traffic as a single- family 12 residence. 13 14 THERE WERE NO QUESTIONS OR COMMENTS 15 16 A motion was made by Commissioner Marshall, seconded by 17 Commissioner Halkiotis, to refer these road standards to the Plann: 18 Board for a recommendation to be returned to the Board of 19 Commissioners no sooner than October 1, 1990. 20 VOTE: UNANIMOUS 21 22 ITEMS FOR DECISION 23 24 i. ZONING ATLAS AMENDMENT (Continued) 25 a. PD -3 -90 Carolina Friends School 26 ** *This item was presented earlier in the meeting. 27 28 Ms. Betty Eidenier, Chairman of the Planning Board, read a 29 prepared statement indicating that the Orange County Planning Boar 30 recognizes the need for expeditious consideration of the Special U 31 permits for the Carolina Friends School. However; they strongly 32 protest the manner in which this matter has been considered outsid 33 the ordinary procedures and protections, such as allowing written 34 public comment. They trust that no precedent has been set by this 35 case. She stated that they found in the affirmative for the three 36 conditions before approving the Special Use. They concur with the 37 Planning Staff recommendation with the eight conditions, as amende 38 Commissioner Hartwell informed the Board that after a buildin 39 permit was issued the staff at the school discovered that they had 40 gotten a permit for the deck. A representative of the school went 41 the Planning Department to get a permit. At that point, it was 42 mentioned that the permit had been revoked. The problem arose frc 43 the fact that although the school staff was aware that they needed 44 special use permit, they were not aware that it was a different pr; 45 from the original building permit which they were issued. He poir 46 out that this exception was made only because of the oversight on 47 part of staff in explaining what was needed. 48 49 A motion was made by Commissioner Halkiotis, seconded by 50 Commissioner willhoit, that the Board finds a preponderance of 51 evidence to indicate compliance with the General Standards, specii 52 rules governing the specific use and that the use complies with a: 153 required regulations and standards with the exception of those 54 standards for which the Planning Board found a lack of compliance n a ,ion it n .c Ong not to a rmit ted the is .1 and M ®r, I ff V plat be submitted with the Final Plat application. This number would be sufficient in most cases. Additional copies could be requested if needed. The cost to the applicant of supplying additional copies of the plat would not exceed one (1) dollar per copy, according to two local surveyors. The amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Department recommends approval of the proposed amendment. Waddell expressed concern with the additional charge to the applicant and asked if the applicant could pay the additional $1.00 per copy to the Planning Staff for them to make the additional copies. Scearbo responded that the copies are made from a mylar which may not be in the hands of the Planning Staff and copies of the plats cannot be reproduced on a copier. Steve Yuhasz, local surveyor, indicated that the initial copy is the one which actually costs the applicant. Any additional copies are very nominal. Waddell again noted that he was opposed to additional charges for the applicant. Scearbo stated that as regulations are developed and more and better services are provided for the applicants, the information needed to provide those services must be secured. MOTION: Hamilton moved approval as recommended by the Planning Staff. Seconded by Reid. VOTE: 7 in favor. 1 opposed (Waddell - opposed to any cost increase for the applicant). MOO d. Private Road Standards Presentation by Mary Scearbo. This item is to consider a proposed amendment to consider traffic impacts of efficiency apartments and duplexes in determining the private road classification required for subdivision approval and eliminate approval of Class A roads for minor s M M R ff 7 6 subdivisions by the Board of Commissioners. The Zoning Ordinance was amended on August 6, 1990 to permit use of detached efficiency apartments up to 800 square feet in area in residential zones. The number of efficiency units may increase due to the relaxation of restrictions. To account for the traffic impacts of additional residences, it is proposed that efficiency apartments and duplexes be considered in determining the appropriate classification for a private road. An efficiency apartment is expected to create about half of the traffic generated by a single - family residence. A duplex is expected to generate about the same amount of traffic as a single- family residence. It is proposed that a parcel containing an efficiency apartment count as 1.5 lots, and a parcel with a duplex as two lots when determining the appropriate private road classification. It is also proposed that the requirement that Class A private roads for minor subdivisions be approved by the Board of Commissioners be deleted, as this has not been the practice, and it is inconsistent with the current policy of procedural simplification. t The proposed amendment was presented for public hearing on August 30, 1990. There were no comments. The Planning Staff recommends approval of the proposed amendment. MOTION: Best moved approval as recommended by the Planning Staff. Seconded by Reid. VOTE: Unanimous. AGENDA ITEM #10: PLANNING BOARD ITEMS a. Jdint Planning Board /EDC Agreement ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting.Date: October 1, 1990 SUBJECT: APPOINTMENTS - - - - - - i - - - - - -------- - - - - - ----- - - - - - - - - - - - - - - - - - - - - - r - --- - - - - - - - - - DEPARTMENT: Board of Commissioners PUBLIC HEARING YES: NO: X ATTACHMENT(S): Under Separate Cover INFORMATION CONTACT: Beverly Blythe Ext. 2130 TELEPHONE NUMBER- Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 - -- - Durham - 688 -7331 PURPOSE: To maintain membership at effective levels on Commissioner's appointed boards and commissions. BACKGROUND: The following recommendations are presented for the Board's consideration: COMMISSION FOR WOMEN: Appoint Lucy Starr Hayes to serve her first full term ending June 30, 1993. Appoint Dessire Smith and Linda Carver to fill unexpired terms ending June 30, 1991. They will then be eligible to serve two full three -year terms. Ir HUMAN SERVICES ADVISORY COMMISSION: Appoint Aubrey "Chris" Nutter to fill an unexpired "At Large" term ending June 30, 1991. She previously served on this commission as the representative of the Social Services Board. RECOMMENDATION(S): As the Board decides. ORANGE C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: OCTOBER 1, 1990 Action Agenda Item # E SUBJECT: EMS POLICY ON DECEASED PATIENTS. DEPARTMENT: EMERGENCY MANAGEMENT PUBLIC HEARING: Yes XX No ATTACHMENT(S): G.S.:138 -383 INFORMATION CONTACT: NICK WATERS TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967- 9251/968 -4501 PURPOSE: To clarify and affirm the policy providing uniform guidelines for EMS Personnel in responding to a deceased patient. BACKGROUND: A lack of clarity within EMS as to the role and responsibility of ambulance personnel in regard to a deceased patient, identified the need for a clear statement of policy. The Manager held a meeting on September 19, 1990 with the Chiefs of the Rescue Squads, the EMS Medical Director, and Director of Emergency Management. The focus of the meeting was to provide clear guidance on expectations of EMS personnel in responding to deceased patients. 1 The Emergency Manager Director held a meeting on September 24, 1990 with the Chiefs of the Rescue Squads and reviewed the written policy. The two Chiefs expressed their approval. The draft policy was then sent to Dr. Griggs, EMS Medical Director and Dr. Butts, Chief Medical Examiner for North Carolina. The comments of both Dr. Griggs and Dr. Butts have been incorporated into the policy and they have expressed their approval. RECOMMENDATION: The Manager recommends that.the Board endorse this policy. M -14 K ORANGE COUNTY EMERGENCY MANAGEMENT DIVISION OF EMERGENCY MEDICAL SERVICES POLICY HANDLING THE DECEASED PURPOSE: It is the purpose of this policy to insure EMS personnel have the proper guidance when death is encountered. The policy will address the necessary procedures as well as professional consideration for family, friends, witnesses and dignity for the deceased. INTENT: The intent of this policy is to define the responsibility of EMS personnel and to establish procedures to be followed in cases involving deceased patients. The procedure will address the deceased in the home environment, deceased in the violent death environment, and deceased in a crime scene environment. PROCEDURE: HOME ENVIRONMENT For the purpose of this procedure, home environment refers to patients expiring from natural causes under the care of a physician and not involved in an accident or a crime. The EMS personnel will verify death by the accepted criteria, then follow these guidelines: 1. Family members should be professionally informed that the patient is deceased. 2. Obtain the name and number of the patient's physician and the funeral home of their choice. 3. Make contact with patient's physician, giving patient's name, age, sex, medical history and complete circumstances surrounding the death. Ask if the physician wants a post or just to release the body to the funeral home. If the physician cannot be reached, the Medical Examiner is to be notified. 4. If the physician agrees to certify the death or the Medical Examiner instructs to release the body to the funeral home, assist the family in contacting the funeral home, giving the family name, deceased name, direction to the residence and the name and instruction of the physician. y W. o The funeral home should provide all transportation services for the family including the morgue if necessary. 5. If the Medical Examiner is to certify death, ascertain whether he wishes to come view the body at the scene or whether the body is to removed to some other location. 6. EMS personnel should provide support to the family and be sensitive to their need. The body should be placed in a position of dignity and properly covered. The EMS personnel should be prepared to stay with the body and /or family until the funeral home arrives, however, if the time of arrival is lengthy, EMS should consider transport. PROCEDURE: VIOLENT DEATH ENVIRONMENT ACCIDENTAL SUICIDE For the purpose of this procedure, violent death environment refers to motor vehicle casualties, suicide, farm accident, industrial or construction incidents or any incident that death occurs which is not a crime scene (suspicious of homicide). The EMS personnel will verify death by the accepted criteria and have the responsibility to recognize those deaths that are under the authority of the Medical Examiner pursuant to general statue.138 -383 1. The body should be covered and protected from public view. Ir 2. The appropriate Law Enforcement Agency should be notified of the fatality, by requesting communication to relay the information. 3. The Medical Examiner should be notified by the Law Enforcement Agency conducting the investigation, or at their request. 4. Rescue efforts, extracation, or body removal should be conducted only after approval of the Medical Examiner or in an emergent situation by the Law Enforcement Agency conducting the investigation. 5. EMS should be prepared to remain on the scene unless time is going to be extended longer than one hour and permission to leave has be obtained from the Law Enforcement Agency conducting the investigation. Fa 3 6. EMS personnel have the responsibility of transporting the deceased once the Law Enforcement has released the body or been told to transport by the Medical Examiner. PROCEDURE: CRIME_SCENE ENVIRONMENT For the purpose of procedure, crime scene environment refers to any unattended death, death by violent acts and death occurring under any unnatural or suspicious circumstances. The EMS personnel will verify death by the accepted criteria and have the responsibility to recognize those deaths that are under the authority of the Medical Examiner pursuant to general statue.138 -383 1. Notify the appropriate Law Enforcement Agency. 2. Do not cover or move the body or any items around the body. 3. withdraw from the scene and establish a perimeter that would secure and protect the body and all areas surrounding the body. 4. EMS personnel should make arrangements for transport with the Law Enforcement Agency conducting the investigation and /or to be called back to make transport if needed. 01 67 S 130A -383. Medical examiner jurisdiction. (a) Upon the death of any person resulting from violence, poisoning, accident, suicide or homicide; occurring suddenly when the deceased had been in apparent good health or when unattended by a physician; occurring in a jail, prison, correctional institution or in police custody; occurring pursuant to Article 19 of Chapter 15 of the General Statutes; or occurring under any suspicious, unusual or unnatural circumstance, the medical examiner of the county in which the body of the deceased is found shall be notified by a physician in attendance, hospital employee, law- enforcement officer, funeral home employee, emergency medical technician, relative or by any other person having suspicion of such a death. No person shall disturb the body at the scene of such a death until authorized by the medical examiner unless in the unavailability of the medical examiner it is determined by the appropriate law enforcement agency that the presence of the body at the scene would risk the integrity of the body or provide a hazard to the safety of others. For the limited purposes of this Part, expres- sion of opinion that death has occurred may be made by a nurse, an emergency medical technician or any other competent person in the absence of a physician. C (b) The discovery of anatomical material suspected of being part of a human body shall be reported to the medical examiner of the county in which the material is found. (e) Capon completion of the investigation and in accordance with the rules of the Commission, the medical examiner shall release the body to the next of kin or other interested person who will assume respon- sibility for final disposition. 2 ., . i ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. Y1r ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 1990 SUBJECT: MINUTES ----- - - - - -- ----------------------- ----------- DEPARRT24FM: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S): UNDER- ' � SEPARATE COVER INFORMATIONCONTACT :'BEVERLY_ BLYTHE TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To correct ' and/or - approve the minutes -as- submitted for -- - consideration: September 4, 1990 - Regular Meeting BACKGROUND: In accordance with 153A -42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. R RECOMMENDATION(S): As the Board decides. Page 2 NORTH CAROLINA ORANGE COUNTY IS AGREEMENT, made and entered into the day of er , 1990 by and between Orange County, North Carolina, 109 Court Street, Hillsborough, North Carolina, hereinafter referred to as "County" and the Hillsborough Area Chamber of Commerce, 150 East King Street, Hillsborough, North Carolina, and the Chapel Hill /Carrboro Chamber of Commerce, 104 South Estes Drive, Chapel Hill, North Carolina, hereinafter referred to as the "Chambers ". WITNESSETH: WHEREAS, the creation of the Orange County Visitors Council is consistent with Challenge 9 as detailed in the Orange County Economic Development Strategic Plan; and WHEREAS, the development of a Visitor Services Program, the development of more comprehensive visitor information, and a public awareness and educational program on the economic value and benefits of a successful visitor program, is an integral part- of meeting the objectives specified in the Orange County Economic Development Strategic Plan; and WHEREAS, the Orange County Economic Development Commission has endorsed the visitor services concept and has encouraged the County's support, financial and otherwise; and WHEREAS, economic development is an important public purpose which can be aided by contributions of Orange County funds; and WHEREAS, Orange County supports the Economic Development Strategic. Plan, and public- private initiatives to implement. the Plan. Now, therefore, in consideration of the above and the mutual covenants and considerations hereinafter set forth, the County and the Chambers agree as follows: 1. The Chambers will provide services as outlined in the May 1990 Outline of Proposal, Exhibit A to the Agreement, as amended by the Economic Development Commission which amendments are listed as Exhibit B, to achieve the goal of developing and implementing comprehensive county -wide programs. 2. The Chambers and the Economic Development Commission shall establish a County visi'tor's Council that shall: provide assistance to visitor information requests, lead a general county -wide public awareness and educational program on the economic value and benefits of a successful visitor's program, and investigate and recommend alternatives for the long term financial support of the program. Page 3 3. On or before August 1, 1991 the Chambers will provide a report to the Orange County Manager and the Director of the Economic Development Commission which explains how county funds have been spent for the services outlined in this agreement. The report shall include the amount and nature of the expenditures during the 1990 -91 fiscal year. The Chambers authorize inspection by the Orange County Finance Director or his designee of so much of the books and records of the Chambers which document receipt and expenditure of county funds. The books and records of the Chambers shall be made available to the County Finance Director or his designee upon reasonable notice. 4. On or before the 30th day following each quarter, the Chambers shall provide a statistical report to the Director of the Economic Development Commission detailing visitor activity for the previous quarter. 5. The County has appropriated to each of the Chambers the sum of $10,000 for the 1990 -1991 fiscal year for the proposal herein. The payment of this appropriation shall be made in two $5,000 payments to each Chamber on or about the 1st day of the 2nd and fourth quarters of the 1990 -91 fiscal year. This appropriation by the County and the payment of these funds to the Chambers is understood by the Chambers to be a one time appropriation with no obligation or expectation of further appropriations in the 1990 -91 fiscal year or thereafter. 6. In the event that either Chamber ceases to function or ceases to provide the service described herein without a County approved written assignment or release by County of its responsibilities, this agreement will, as to the ceasing Chamber, terminate and the Chamber will return any portion of monies paid the Chamber pursuant to this agreement demanded by Orange County. In determining the amount of such demand, the County shall be guided by the degree to which the Economic Development purpose for its appropriation has been met. IN WITNESS WHEREOF, Orange County has caused this Agreement to be signed in its name by its County Manager, attested by the Clerk to the Board of Commissioners, and sealed with its corporate seal, and the Hillsborough Area Chamber of Commerce has caused this Agreement to be signed in its name by its President, attested by its Secretary, and sealed with its corporate seal, and the Chapel Hill /Carrboro Chamber of Commerce has caused this Agreement to be signed in its name by its President, attested by its Secretary, and sealed with its corporate seal, and all authority duly given, the day and year first above written. a ATTES // f OFFICIAX,- , ] C erk to e Orange Cou6ty Board of Commissioners ATTEST: ecretary ATTEST: retary NORTH CAROLINA ORANGE COUNTY Page 4 HILLSBOROUGH AREA CHAMBER OF ByV7,,r-7' 16 President [OFFICIAL SEAL] CHAPEL HILL /CARRBORO AREA CHAMBER OF COMMERCE / By -:— President and State, cer y that Beverly A. Blythe day and acknowledged that she is Clerk to [OFFICIAL SEAL] Notary Public for said County personally came before me this the Board of Commissioners of Orange County, and that by authority duly given and as the act of Orange County, the foregoing instrument was signed in its name by John M. Link, Jr., Orange County Manager, sealed with its official seal, and attested by herself as its Clerk. Witness my hand and official seal, this the day of 7 cmn _ 13 mffiVlaffl _ - - rriYnission expires: �.. -- .A ••; �_ �.. -- - �.' - -- -,, � Page 5 NORTH CAROLINA ORANGE COUNTY z. �I• Notary Public for said County and State, certify that 4L cir A personally came before me this day and ac ledg4d that he /she is Secretary of the Hillsborough Area Chamber of Conu erce, and all that by authority duly given and as the act of the Hillsborough Area Chajnber of Commerce, the foregoing instrument was signed in its name by a -y , Pre " led with its official seal, and attested by himself /herself my hand and official seal, this the �i— day of 90. My commission expires: 9 -7-W -- Notary Public I. N�� No ry Public for said County and Stake, certify hat personally came before me this day and acR�owledged that fie/she is Secretary of the Chapel Hill /Carrboro Chamber of Commerce, and all that by authority duly given and as the act of the Chapel Hill /Carrboro r f C e ce, the foregoing instrument was signed in its name by 9 . President, sealed with its official seal, and attested by himse f /herself as its Secretary. Witness my ha n nd of ci s , tYis the day of _ - "1990. �,L Notary Public _. ~ MY comission expires; yl BOARD MEETING DATE: �\ ITEM # " U NOTES: .i FOLLOWUP COMPLETED 7 APPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND Approved: Date: County: Oran e Address : P.o. Box 8181,Hi11sborou h VC ntact Person: Rod visser School Admin. Unit: ou 7q Title- Bud et nirector �olsPhon0 19 - 2450 Project Title: Location: Intersection of Type of Facility: - ement- r G.S. 115C-546.2(b) "Monies in the Fund shall be used for capital outlay' projects including the planning, construction, reconstruction, enlargement, Improvement, repair, or renovation of Public. school buildings and for the purchase of -land for public school buildings.. © thl �blic t e e e e se 6 e g • e 9 O e eS.n Short Description of Construction Project; constru do school to house 600+ ry classPC in m.- .Y.:ti_ K -5 W _O C17Yrcntl.. iii_.. Estimated Costs: State Purchase of Land S Planning S Construction $ 1 Renovation $ Enlargement S Repa i.r Total S 1,269 170 . - Local S 430,630 362,452 �• r S 6.258�737� S-7.5 27 -957 Bid Dates /Vendors; Tune 26, 1980 Contracts'signed /Dates: - Construction Engineers xnc, re rat Estimated date of 'beginning of construction: duly 30 1 Estimated date of completion: July 31 1091 Total 430 630 $ 362,45.2 S S Contr. Match: The matching funds of- one dollar of local funds for every three dollars, of state funds are from (source): Bonds• Article 40&Ar i S--L -L �.� Of the matching funds have been expended for/date/description: t Sales Tax 1) 'Purchase of Land - Comnlet p Proceeds 2) Construction thru 9 6 90 - Genera ' 3) rlannin thru 9 z, /90 - Architec Reporting requirements: We, the undersigned, agree to submit a statement of state /local amounts expended for each project in each local school administrative unit quarterly. The County Commissioners and the Board of Education do hereby approval of the above project and request release of S 1 26 Jointly request from the Public School Building Capital Fund. We certify that the project herein described, is within the parameters of 115C- 546.2(b) and that all of the match is Available an designated as match for this -p.roject. (signatuxk » Chairman, Coun issioner) (si nature �Yfv~ 9 - Ch irman, Board of Fd „r!A +Io,,% (date) C/ ela_07 PUBLIC PROCLAMATION REGARDING USE OF WATER OBTAINED FROM THE PUBLIC WATER SYSTEM SUPPLIED BY THE ORANGE - ALAMANCE WATER SYSTEM, INC. AND THE TOWN OF HILLSBOROUGH AND FROM ANY RAW WATER SUPPLY WITHIN ORANGE COUNTY USED BY THE ORANGE- ALAMANCE WATER SYSTEM, INC. AND THE TOWN OF HILLSBOROUGH Pursuant to the provisions of the ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER AND WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM RESERVOIRS, I, Moses Carey, Jr., Chair of the Board of County Commissioners, having been provided with information that the water level of Lake Orange is more than two feet, four inches below full, do hereby issue this PUBLIC PROCLAMATION declaring to all persons that a stage II water shortage ALERT is now in effect applicable to users of water from the public water system supplied by the Orange Alamance Water System, Inc. and Town of Hillsborough and from any raw water supply within Orange County used by the Orange - Alamance Water System, Inc. and the Town of Hillsborough. The following voluntary water conservation restrictions are now applicable: 1. Use shower for bathing rather than bathtub and limit shower to no more than four (4) minutes. 2. Limit flushing of toilets by multiple usage. 3. Do not leave faucets running while shaving or rinsing dishes. 4. Limit use of clothes washers and dishwashers and when used, operate fully loaded. 5. Limit lawn watering to that which is necessary for plants to survive. 6. Water shrubbery the minimum required, reusing household water when possible. 7. Limit car washing to the minimum. 8. Do not wash down outside areas such as sidewalks, patios, etc. 9. Install water flow restrictive devices in shower heads. 10. Use disposable and biodegradable dishes. 11. Install water saving devices such as bricks, plastic bottles or commercial units in toilet tanks. 12. Limit hours of operation of water - cooled air conditioners. This proclamation, and the voluntary conservation restrictions imposed pursuant to it, shall be in effect until the Ordinance entitled "AN ORDINANCE PROVIDING FOR THE CONSERVATION OF WATER DURING A WATER SHORTAGE, RESTRICTING THE USE OF WATER WITHDRAWALS, AND ALLOCATING AUGMENTED STREAMFLOW FROM RESERVOIRS" is amended or repealed or until the Chair by Public Proclamation, declares that the Stage II Water Shortage ALERT is over. By order of Moses Carey, Jr., Chair of the Orange County Board of Commissioners, issued this 1st day of October, 1990. ORANGE COUNTY COMMISSIONERS 106 EAST MAMA E T LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY. JR. STEPHEN H. HALKIOTIS JOHN HARTWELL SHTRLEY E. MARSHALL DON WILLHOIT Design Arts Program National Endowment for the Arts Nancy Hanks Center 1100 Pennsylvania Avenue NW Washington, DC 20506 To Whom it May Concern: October 1, 1990 I am writing on behalf of the Orange County Board of Commissioners to express support of Triangle J Council of Government's grant application for the Regional Image Guidelines project. This project represents an important follow- through effort begun almost three years ago with NEA support and documented in the recently published Building a Regional Image report. The proposed Regional Image Guidelines project responds to growing concerns in this community and others throughout the Region for development standards that are both practical and sensitive to local visual character.. The project as outlined will build on the survey findings reported.in Building,a Regional -Image and will go on to involve citiaens:in a series...of workshops.that will help to further articulate specific appearance and image issues that need to be addressed in the guidelines. When. completed these guidelines can be integrated into the planning.and development review process of city and county governments. Moreover,, it will continue the very important effort.of raising the 'level..of public awareness about local and regional appearance issues. Triangle J has proven _their capability in, the area of community and regional appearance with the work that resulted in Building a Regional Image and with the on -going work of the Triangle J Regional Appearance Committee which has sponsored workshops and other projects that have contributed to the quality of this Region's image. sincerely, co Moses Carey, Jr., Board of Commissi f TRIANGLE J COUNCIL OF GOVERNMENTS PROPOSED SCOPE OF WORK - 205(1) GRANT JUNE 30,1990 POINT SOURCE MANAGEMENT PLAN - PHASE II CONSERVATION & NON - POTABLE REUSE IN THE TRIANGLE REGION The Triangle J Council of Governments proposes to conduct a feasibility analysis for conservation and non - potable reuse in the region. As part of our long -range wastewater management plan, the objectives of the study are: Timing. August 1990 - June 1991 Need for the Project Almost 60°x6 of our region's communities will reach their wastewater treatment capacity within five years. Even though these communities are currently planning major expansions and improvements of their facilities; our region's existing facilities, with planned expansions, are assumed to reach their collection and treatment capacities by 2010. The Regional Wastewater Facilities Plan (Hazen and Sawyer, 1989) shows the region more than tripling its wastewater discharges over the next 50 years. Many of the streams that receive wastewa- ter from our treatment plants have reached or nearly reached their assimilative capacity. This is due to the current levels of treatment and the extreme sensitivity of our streams and lakes to nitrogen and phosphorus. The Region finds itself at a planning crossroad with many of our plants reaching their capacity to treat more waste and many of our streams reaching their capacity to assimilate more pollution. In May 1990, the Triangle J Council of Governments unanimously adopted the Report, Managing Wastewater - Future Constraints and Opportunities, funded by a 1957 2050) Grant. The objective of that study was to develop an areawide consensus on the best long -range options for managing the region's wastewater in a way that weighs the need for water quality and water supply protection against the needs for economic development, population growth, political equity, and local auton- omy. Page 1 F — Wastewater Plan - Phase I Findings: In Phase I of the wastewater planning project, Triangle J studied several wastewater facility options - local, semi- regional, and mega - regional systems. The Study compared the potential costs of the systems - including engineering costs, environmental impacts, and decreases in water supply yields - as well as each system's political on of i ste (a very g level of treatment) and non-potable water reuse move here safe and reclamah , feasible). The study found that non - potable reuse and conservation of water will become increasingly important to Triangle J communities for three reasons. First, we are all having to meet increasingly stringent EPA requirements. Triangle J communities will have to treat toa much higher level to meet the limits, especially if they triple their discharges aver the next 50 years. Communities are beginning to view their cleaner water as a resource instead of a waste. Second, as streams reach their assimilative capacity or channel capacity, selected communities will need to reuse water to avoid increasing their discharge. Third, looking at projected water demands, people have begun to ask, "where is all that water coming from?" Water reuse and conservation may become important parts of the supply equation. Half of the stud recommended n xt step2 involve conducting a feasibility nal i for non-Rgtable non- table reuse and conservation injhiLmSiM Proposed Project Water reuse and conservation are working for many communities across the country. This objectives of this study, which constitutes Phase Il of Triangle J's wastewater management plan, are to determine the feasi- bility of implementing water reuse and conservation programs in this region; to educate staff and poli- cymakers about the technologies for and health impacts of nonpotable reuse and conservation; and to lay the foundation for possible State legislation and regulations which would foster safe, efficient reuse and conser- vation. —Tasks and Timeline: A. Document historic water use patterns of the major urban and agricultural areas in the TJCOG region. (August - October) -Interview /survey utility personnel from 9 major municipalities in the TJCOG region to determine monthly water use from 1984 -1989. Water use categories will include residential (indoor and outdoor uses), commercial, industrial, institutional, and" unacounted for ". -Verify water use data collected by reviewing available State studies (Upper Eno Capacity Use Study, Jordan Lake Allocation Applications, East Wake Little River Study). - Work with the Agricultural Extension Offices in the region to estimate monthly agricultural water use from 1984 -1989. B. Select consulting engineer. (August - September) Page 2 J. MODEL LETTER September ,1990 William Cobey, Secretary Department of Environment, Health, and Natural Resources P.O. Box 27687 Raleigh, NC 27611 Dear Secretary Cobey: I am writing to support the Triangle J Council of Governments` proposal to conduct a feasibility analysis for water conservation and reuse in the TJCOG region as a part of its Long -range Wastewater Management Plan and as a part of your 205(J) Program. The need for this project is clear and immediate. The Region finds itself at a planning crossroad with many of our plants (about 60%) reaching their capacity to treat more waste and many of our streams reaching their capacity to assimilate more pollution. Since current investments are often stepping stones to the next phase of capital improvements, we need to be able to determine now what the future potential is for water reuse and conservation in our communitbs. A If the potential to reduce wastewater discharges through water conservation and reuse is significant for = communites, it will be significant for many communbCs in Noah C=fina. Part of TJCOG's proposal is to conduct a workshop for water resource managers and policy makers state-wide about conservation and reuse issues. If the potential is significant now , we need to begin working now to develop State legislation to guide safe, efficient conservation and reuse of water. Triangle J has a proven track record for providing leadership and vision on our region's and our State's water management issues. I hope your Department wi tion and reuse through the 205(J) Program. ll support Triangle J's efforts in conserva- Sincerely, ,0,�,,d�c lall A PROCLAMATION CHILDREN'S DAY IN NORTH CAROLINA 1990 WHEREAS, the United States is blessed with an abundance of resources, the greatest of which is our children. They are certainly the most precious gift we have been given. WHEREAS, it is our responsibility to see that our children grow up in an environment of love and caring. In today's society they face many challenges on the road to adulthood. They are called on to make tough choices at early ages. Violence and drug abuse are but two of the challenges they face today. WHEREAS, Our nation's future lies with today's children. Children carry the promise of tomorrow. They should always feel cared for and loved. Cooperation from the home, the school and the community is needed to fulfill our responsibilities to young children. WHEREAS, the County of orange has a dedicated commitment to insure that all children will reach their full physical, intellectual and spiritual potential. WHEREAS, the County of Orange supports the efforts of the Orange County Coalition for a Healthier Tomorrow for coordinating a county -wide "Celebration of Children." WHEREAS, this "Celebration of Children" is a time for the community to demonstrate to children that we value, support, and believe in them. NOW, THEREFORE, the Orange County Board of Commissioners, do hereby proclaim October 14, 1990 as "Children's Day" in Orange County and encourage all citizens to support the goals of the Coalition and to join together to say "Kids Count in Orange County." This the 1st day of October, 1990.