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Agenda - 09-18-1990
M1 .. e ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, SEPTEMBER 18, 1990 ON ALL ABSTRACTS 7:30 P.M. AVAILABLE IN THE OLD POST OFFICE CLERK'S OFFICE. CHAPEL HILL, NC NOTICE TO PEOPLE'WITH'IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732 -8181 or 968 -4501. I. BOARD COMMENTS II. COUNTY MANAGER'S REPORT III. ADDITIONS OR CHANGES TO THE AGENDA IV. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked.) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. V. ITEMS FOR DECISION -- CONSENT AGENDA (Any item may be removed for separate consideration) A. Agreement Between Orange County and NC Memorial Hospital for Social Worker I B. Orange County Land Records Ordinance Amendment C. Human Services Advisory Commission -- Membership Change ii VI. RESOLUTIONS PROCLAMATIONS VII. SPECIAL PRESENTATIONS VIII. PUBLIC HEARINGS A. Housing Development Grant Application IX. REPORTS A. Report on State Survey Results of the Frail Elderly B. Transportation Development Plan (TDP) Progress Report C. 1990 Post- Census Local Review Report D. Customer Service Report X. ITEMS FOR DECISION -- REGULAR AGENDA A. Multi - Hazard Plan B. Purchase of New Fire Trucks - -New Hope Volunteer Fire Department XI. APPOINTMENTS XII. MI TES XIII. EXECUTIVE SESSION XIV. ADJOU MENT ( *) Indicates items that need immediate attention. 1 MINUTES 2 ORANGE COUNTY BOARD OF COMMISSIONERS 3 REGULAR MEETING 4 SEPTEMBER 18, 1990 5 6 The Orange County Board of Commissioners met in regular session 7 on Tuesday, September 18 in the Courtroom of the old Post Office in 8 Chapel Hill, North Carolina. 9 10 BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr., Vice - -Chair 11 Stephen Halkiotis, Commissioners John Hartwell., Shirley E. Marshall and 12 Don Willhoit. 13 14 STAFF PRESENT: County Manager John M. Link, Jr., Assistant 15 County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, 16 Recreation and Parks Director Mary Anne Black, Clerk to the Board 17 Beverly Blythe, Housing and Community Development Director Tara Fikes, 18 Personnel Analyst Eleanor Green, Transportation Coordinator Kathy Lewis, 19 Department on Aging Director Jerry Passmore and Planner David Stancil. 20 21 NOTE: ALL DOCUMENTS REFERENCED IN THESE MINUTES ARE IN THE PERMANENT 22 AGENDA FILE IN THE CLERK'S OFFICE. 23 24 1. BOARD COMMENTS 25 26 Commissioner Halkiotis asked the Manager for a report for the 27 next meeting on the reservoir issue and the Town of Hillsborough. He 28 expressed concern about the underutilization of the electronic house 29 arrest program. A report will be forthcoming on the program and why it 30 is not being used more. With regard to the County's request for 31 extension of water and sewer to the 911 building, Commissioner Halkiotis 32 stated that Hillsborough has tabled the request. He asked for a report 33 on what will speed up this process. 34 Commissioner Hartwell informed the Board about the sewer problems 35 at Camp New Hope which need to be considered when extending water and 36 sewer to this area. He feels the Town does plan to eventually approve 37 this extension after further study. The Manager will give a report on 38 this issue at the next meeting. 39 Commissioner Willhoit stated that one strategy to consider for 40 a reservoir would be to build a small dam upstream from the proposed dam 41 on Seven Mile Creek. This impoundment.may hold an amount of water 42 similar to that on the West Fork of the Eno. Also, with reference to 43 the recommended legislative goals for next year, he suggested that a 44 letter be sent to the Association asking them to continue to make top 45 priority the development of other revenue sources to minimize dependency 46 on the property .tax and to reinforce the goal for the State to meet its 47 commitment to fund the Basic Education Program. 48 Commissioner Halkiotis asked for a report on the $66,000 49 allocation that was made to the Town of Hillsborough to help alleviate 50 the sewer bottleneck for the Meadowlands. 51 Commissioner Hartwell informed the Board of a single car accident 52 in which a man was killed. There were some communication problems Fl 2 1 between EMS and the EMS volunteers. The transport of the body f 2 under non -- emergency transport and the body laid there for four hou: 3 He feels there should be a clear distinction between convalesc, 4 transport of the type planned ahead or removal of a body when some 5 dies at home and a highway fatality or a drowning. Commissiol 6 Marshall asked that the EMS Council be allowed to discuss this and c( 7 to an agreement on that level rather than the County Commission4 8 giving direction. John Link indicated that a meeting will be held w: 9 both rescue squads to work out a policy for this kind of situation. 10 report will be given at the next meeting. 11 Chair Carey asked for a report on Senate. Bill 766. He a: 12 commended PIPR for the work done on the "Report to the People" as we .13 as all the County employees who contribute to make Orange County i 14 kind of service organization it is. He reported that at the 12 15 Orange, Durham, Chapel Hill, Carrboro TAC meeting they considered a r 16 proposal for federal highway funding which deals with highways 17 national significance. He feels this may have some potential for Orar 18 County roads and requested that the staff give a brief update on t 19 potential this may have on Orange County roads. 20 Commissioner Hartwell stated that when the Aging Board increas 21 their rent to the ArtsCenter, it caused some doubts as to the securi 22 of maintaining the Senior Center at this location. He asked th 23 Chairman Carey assure the Chair of the Aging Board, Mr. Murdock, th 24 there is no reason to think this center will not continue. Also, 25 reported that progress is being made on the Efland project. 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 II. COUNTY MANAGER'S REPORT John Link commended the Child Enforcement Program "KIDS ". described the proj..ect and indicated it was a joint effort that took ma: months of hard work to implement. A total of 350 delinquent paren were noticed to be in court or make payments. Everyone worked togeth, and Monday 150 cases were heard. The majority of the other 200 cas, made arrangements to stay out of court. On Monday, $17,000 in past -di support payments were collected. This is the first time a project li: this has been conducted in North Carolina. He again commended th. effort and Janet Sparks and her staff. III. ADDITIONS OR .CHANGES TO THE AGENDA NONE IV. AUDIENCE COMMENTS A. MATTERS ON THE PRINTED AGENDA Chairman Carey announced that those individuals who ha, indicated a desire to speak to a specific item will be recognized at t] appropriate time. 11 �s. nt ne er th A so 11 he st of ge he y t t �a ie :e .s B. MATTERS NOT ON THE PRINTED AGENDA Lex Alexander, owner and operator of Well Spring Grocery r Durham announced the opening of their new store in Chapel Hill th ._ week. They are proud to be in Chapel Hill. 1 2 PUBLIC CHARGE 3 Chairman Moses Carey, Jr. read the public charge. 4 5 V. ITEMS FOR DECISION w CONSENT AGENDA 6 7 Motion was made by Commissioner Hartwell, seconded by 8 Commissioner Halkiotis to approve those items on the Consent Agenda as 9 listed below: 10 11 A. AGREEMENT BETWEEN ORANGE COUNTY AND NC MEMORIAL HOSPITAL FOR 12 SOCIAL WORKER I 13 To approve and authorize the Chair to sign the Agreement 14 between Orange County and North Carolina Memorial Hospital for a. Social 15 Worker I to. provide certification and counseling services eight (8) 16 hours per week at the Obstetrics and Gynecology Clinic. 17 18 B. ORANGE COUNTY LAND RECORDS ORDINANCE AMENDMENT 19 To amend the Ordinance to Implement the Orange County Land 20 Records Modernization Plan which would require the Register of Deeds to 21 require a plat presented for recordation to contain the property owner's 22 address and all other instruments presented for recordation to contain 23 the grantee's address. 24 25 C. HUMAN SERVICES ADVISORY COMMISSION - MEMBERSHIP CHANGE 26 To approve a change in the membership for the HSAC to 27 eliminate one of the United Way members. The United Way of Orange 28 County will be represented by one member. 29 30 31 VI. RESOLUTIONS PROCLAMATIONS - NONE 32 33 VII. SPECIAL PRESENTATIONS - NONE 34 35 VIII. PUBLIC HEARINGS 36 37 A. HOUSING DEVELOPMENT GRANT APPLICATION 38 Tara Fikes presented for receipt of citizen comments the 39 proposed FY 1990 Housing Development Grant Application. This is part 40 of the process that must take place before an application can be filed. 41 Eligible projects include those designed for the creation of affordable 42 housing or increased housing options for low and moderate income 43 households. Orange County is eligible to apply for a maximum of 44 $250,000 and applications are due October 18, 1990. 45 46 CITIZEN COMMENTS 47 Mr. John Eckblad asked that the County apply for these funds 48 to pave the road in -the Habitat for Humanity's development in Chestnut 49 Oaks. It will cost an estimated $265,000 to build and pave the roads 50 in this development. 51 Mr. Nichols spoke in support of Mr. Eckblad's request. 52 Commissioner Hartwell endorsed the request. 4 1 Chairman Carey closed the public hearing and referred al 1 2 comments to Ms. Fikes for her consideration is completing the grant 3 proposal. 4 5 IX. REPORTS 6 A. REPORT ON STATE SURVEY RESULTS OF THE FRAIL ELDERLY 7 8 Jerry Passmore reported that the North Carolina Division Aging requested of Orange County to assist them in preparing a State Ag ng 9 Plan which will be required by the N.C. General Assembly in March, 19 1. 10 11 Two surveys were administered. One survey identified priority servic issues, s, and unmet needs to be addressed in the state plan for the Fr i1 12 elderly in the home or community setting, and the other survey lis ed 13 private and public funds being provided on behalf of the frail elder y. 14 15 16 B. TRANSPORTATION DEVELOPMENT PLAN PROGRESS REPORT 17 Mr. Fred Fravel, state hired consultant from Ecosometri s, 18 Inc., gave a brief report on the work plan, activities of the 9DP 19 Steering Committee and the results of the county -wide transportation 20 inventory. 21 22 C. 1990 POST - -CENSUS LOCAL REVIEW REPORT 23 David Stancil reported that the staff reviewed the 24 preliminary data on the Postcensus Local Review Response Form D -74B and 25 have determined that there are some units that have been mis a "' 26 throughout the County. This information was forwarded to the regio a'i 27 census center in Charlotte. If they accept the numbers which have been 28 submitted, it would raise the County's estimated population to 93,600. 29 30 D. CUSTOMER SERVICE REPORT 31 John Lank outlined the training schedule for County employees 32 on customer service. This training will occur in the fall and winter. 33 He emphasized that once the training is completed, skills and attitudes 34 necessary for good customer service will be part of the workplan for 35 each County employee. Concurrently, the County's system of rewards aid 36 recognition will respond to employees' demonstrations of exceptional 37 customer service. 38 Commissioner Halkiotis referred to the PIPR committee aid 39 stated he has concluded that they are extremely dedicated employee 3. 40 He asked that a letter of appreciation be sent to the members of tae 41 PIPR committee and that they be honored with a plaque in recognition Df 42 their dedication. 43 44 X. ITEMS FOR DECISION - REGULAR AGENDA 45 A. MULTI - -HAZARD PLAN 46 This plan outlines the County's operation in times of 47 disaster. The plan includes County Ordinances, Authorities, and 48 responsibilities of "the Chair of the County Commissioners, the Manager's 49 Office and certain Department Heads. 50 Motion was made by Commissioner Hartwell, seconded ._ 51 Commissioner Halkiotis to approve the Orange County Multi- Hazard Pi 52 as the official disaster plan for Orange County and adopt the followi g �i 1 Ordinances which are a part of the plan and a part of these minutes by 2 reference and attached on pages of these minutes: 3 4 Appendix 4 - Orange County Emergency Management Ordinance 5 Appendix 5 - County State of Emergency Ordinance 6 7 and to repeal an existing ordinance entitled "AN ORDINANCE AUTHORIZING 8 THE CHAIRMAN OF THE BOARD OF COMMISSIONERS TO PROCLAIM RESTRICTIONS IN 9 RESPONSE TO THE NEEDS OF AN EMERGENCY." 10 11 VOTE: UNANIMOUS 12 13 B. PURCHASE OF NEW FIRE TRUCK FOR THE NEW HOPE VOLUNTEER FIRE 14 DEPARTMENT 15 The New Hope Volunteer Fire Department has contracted for the 16 purchase of two new fire trucks. The trucks will cost $313,807.20, 17 $125,000 of which.will be paid in cash at delivery. The balance will 18 be financed by New Hope. New hope is eligible for a loan at a lower 19 interest rate if the financing qualifies as a tax exempt financing under 20 the Internal Revenue Code. To so qualify, Orange County must approve 21 the financing and conduct a public hearing or direct that one be 22 conducted. 23 Motion was made by Commissioner Willhoit, seconded by 24 Commissioner Hartwell to authorize the New Hope Volunteer Fire 25 Department to conduct a public hearing at 7:30 p.m., October 8, 1990 at 26 the New Hope Volunteer Fire Department Building, 4700 N.C. 86 for the 27 purpose of receiving citizen comment on the lease purchase agreement 28 between New Hope and Emergency One, Inc. 29 30 XI. APPOINTMENTS 31 The following appointments were approved-by the Board: 32 ADVISORY BOARD ON AGING - Richard Hildebrandt for a three -year 33 term in an "AT LARGE" position. 34 35 ARTS COMMISSION - Rosetta A. Breeze for a three -year term in an 36 "AT LARGE" position. 37 38 ECONOMIC DEVELOPMENT COMMISSION - Bill Bracey for a two -year 39 term as a representative of Chapel Hill. 40 41 42 XII. MINUTES 43 Motion was made by Commissioner Hartwell, seconded by 44 Commissioner Halkiotis to approve the minutes for the August 30, Joint 45 Planning Public Hearing and the August 30 Quarterly Public Hearing. 46 VOTE: UNANIMOUS 1 2 3 XIII. EXECUTIVE SESSION - NONE 4 5 6 XIV. ADJOURNMENT 1 2 3 4 5 6 7 ri With no further items to come before the Board, Chairman Mo Carey, Jr. adjourned the meeting. The next regular meeting of the Bo will be held on Monday, October 1, at 7:30 p.m. in the Courtroom of Old Courthouse, Hillsborough. Beverly A. Blythe, Clerk Moses Carey, Jr., tir I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 1990 SUBJECT: Agreement between Orange County and NC Memorial Hospital for Social Worker I --------------------------- - - DEPARTMENT: SocialServices - -- PUBLIC- HEARING--- YESs----- NOl -X - -- ATTACHMENT(S): -_ Agreement INFORMATION CONTACT: ext. 2802 TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE : - -To- consider -an- agreement between Orange - County and North Carolina Memorial Hospital (NCMH) for a Social Worker I to provide certification and counseling services eight (8) hours per week at the Obstetrics and Gynecology Clinic. BACKGROUND: Since March 1986, a Social Worker I from Orange County Department of Social Services has been based at NCMH one day per week, providing certification and counseling services to patients referred for assistance from the North Carolina Abortion Fund Program. NCMH reimburses Orange County 100% of the expenses involved in maintaining the worker at the clinic, 2% of the cost of a full time social work supervisor, and a $2.00 processing fee for each "out of county" case.. RECOMMENDATION(S): Approve the Agreement and authorize the Chair to sign. 2 STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA HOSPITALS AND ORANGE COUNTY, NORTH CAROLINA THIS AGREEMENT, made and entered into this the 1st day of September, 1990, by and between Orange County (hereinafter referred to as the COUNTY) and the University of North Carolina Hospitals, (hereinafter referred to as the Hospital) Orange County, North Carolina. WITNESSETH: WHEREAS, the Hospital has agreed to pay certain compensation for said service and the parties desire to execute this contract to delineate their understanding of their agreement; NOW, THEREFORE, the parties hereby agree as follows: 1. Orange County agrees to make available to the Hospital the services of one Social Service Worker I, one day (8 hours) per week at the Department of Obstetrics and Gynecology Clinic. 2. The Hospital agrees to reimburse the County within 15 days of receipt of monthly billings for the salary and benefits involved in maintaining one Social Worker I at the _3 Hospital. The Hospital also agrees to reimburse the County for 2 percent of the salary and benefits of a full time supervisor. Salary and benefits for the Social Worker I and the supervisor include: base salary under State Personnel Regulations; FICA taxes; county government retirement; paid vacation, sick leave, or other leave under approved county plan; paid holidays as observed by county; paid petty leave of 14 hours per year; necessary travel and per diem for job related activities. . 3. other supportive expenses provided by the Hospital include: Office space; parking space; office equipment; clerical support; and telephone service as required to adequately support eligibility determination services provided by this agreement. The Hospital also agrees to pay a processing fee of $2.00 for each "out of orange County" case processed. 4. The Social Worker I shall receive, process and certify or deny application for financial assistance under programs administered by OCDSS and originating in the Hospital OB /GYN Clinic. This worker shall be assisted by the Hospital staff in obtaining needed information on active cases eligible under Department of Social Services Programs. Assignment of work to this Social Worker I will be the responsibility of a designated hospital staff member. 5. The Social Services Social Worker I shall work cooperatively with the hospital staff and the social work staff of any Department of Social Services to make appropriate referrals of patients and family members with problems not related to eligibility determinations. 6. As an employee of Orange County, the Social Worker I shall be directly supervised by and accountable to OCDSS. Due to the nature of this agreement and the working relationship with the hospital, it is necessary that close contact be kept with the hospital administration and certain members of the hospital medical staff. In recognition of this factor, the Director of Fiscal Services of the Hospital will name a staff member to act as liaison between the Social Worker I, the departments of the hospital and other other staff personnel. Changes in duties and /or basis of financial participation may be made after prior written approval and agreement between the Hospital, t he Department of Obstetrics and Gynecology and Orange County Department of Social Services. Any changes in this agreement to add personnel will require the approval of the Orange County Board of Social Services and County Commissioners. 7. This Agreement shall be for the term September 1, 1990 to June 30, 1991. 8. It is the intention of the parties that this Agreement be reviewed annually, as near July 1st of each year as possible, and may be terminated by either party upon 60 days written notice but preferably at the beginning of each fiscal year. For the purpose of notice, the respective parties shall be served by certified or registered mail, return receipt requested, addressed to Orange County or the University of North Carolina Hospitals at the addresses listed below: Orange County c/o orange Director of social Services P.O. Box 8181 Hillsborough, North Carolina 27278 University of North Carolina Hospitals c/o The Executive Director Manning Drive Chapel Hill, North Carolina 27514 9. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 5 = h IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed by its duly authorized officials. FOR AND ON BEHALF OF: ORANGE COUNTY, NORTH CAROLINA Chair, Orange County Board of Commissioners Date FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA HOSPITALS Executive Director, University of North Carolina Hospitals Date ATTEST: Clerk of the Orange County Board of Commissioners This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Kenneth Chavious, Orange County Finance Officer W 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No .� ACTION AGENDA ITEM ABSTRACT Meeting Date: SEPTEMBER 18, 1990 S '�" BJ E CT : ORANGE COUNTY .LAND RECORDS ORDINANCE AMM MENT ^V�A�TMENT:lLand Records; Register pL?.HLIC ^HEARING_ -- YES-- T- TrNOr_ - -- -------------- Of- s-- -- - - -- Al ACriMENT(S): INFORMATION CONTACT: Betty June Hayes; 1. copy of N.C.G.S. Sec. 161 -30 Roscoe Reeve; Geoffrey E. Gledhill (732 - 219.6) TELEPHONE NUMBER - 2. copy of Ordinance'to Implement the Hillsborough - 7.32 -8181 Orange Co. Land Records Moderniza- Chapel Hill -.968-4501 tion Plan Mebane -- 2'27 -2031 3. proposed Amendment to the.Ordinance Durham - 688 -7331 to Implement the Orange Ca. ,Land. _________ _ __ ___ _--- ....__ - - -- --- tecFcrr6 Xo- Zb�nizatian -glan- PURPOSE: To consider an amendment to the Ordinance to Implement the Orange County Land Records Modernization Plan which if adopted would require the Register of Deeds to require a plat presented for recordation to contain the property owner's address and all other instruments presented for recordation to contain the grantee's address. BACKGROUND: In 1983,,' as part of its Land Records modernization program, Orange County adopted an ordinance which was intended to require instruments presented for recordation with the Orange County Register of Deeds to contain all of the information which can be required by N.C. Gen. Stat... §161 -30. The Ordinance adopted does not require the information which can be required by G.S.. §161- 30(a). This was not intended, and, since 1983, this necessary information has-been provided with plats and other instruments recorded. Recently the Register of Deeds authority to require this information was questioned.- RECOMMENDATION': Adopt the amendment -to the Ordinance to Implement the Orange County band Records Modernization Plan.. 29 .1 ART. 3. PENSION FUND ACT § 161 -50 129.1. Validating acts of assistant and deputy registers of deeds performed before they were sworn into office. and all assistant �l:acts and duties heretofore perfarmedo by but who were not eputy.registers of deeds, who were app rri into office or who were sworn into officevalidat validated, tiff d, pjenced, shall be and the same are hereby ,,,_` coniirmud to all istersnof deedpurposes who ewere� theretofore formally t'-or . deP Y g G.S. .161 -6, or as ointed and sworn into loffice, o required by fixed by any other provision of law. (1977 c. 124, s. 1.) 161 -30. Modernization of land records . ma or instru- a) .;'The county commissioners of any county may require that the nst @T of deedTes shall ace nless the�foll wing requirements are '&`affecting property Dished: -1) The name and address of the person to whom the map or instrument is to be returned is affixed on the face thereof. �2) The grantee's or owner's permanent mailing address is af- fixed on the face thereof. n any county in which parcel identifiers have been assigned any;of.the real property situated within the county, the county may require that deed deedtof trust or other nstru- t;;qr- registration any map, parcel identifier for all of "" ' ifecting real property unless the property described and affected is affixed and verified by the y 'ty:onthe face of the cmap 1or insl1 description affixed area inlalna tlie'. county as a p frumen.t. �C) Failure to comply with the provisions of subsections in)s ii and Move shall b that is duly recorded. map (1973, c. 992) i1 -31 to 161 -49: Reserved for future codification purposes. 9r' . ARTICLE �. ste.rs of Deeds' Suppleniental Pension Fund Act y of 1987. Short title and purpose. tThis Article shall be known and may be cited as the "Regis - )f Deeds' Supplemental Pension Fund Act of 1987." The purpose of this Article is to create a pension fund to �4ment local government retirement benefits which will at- -the most highly qualified talent available within the State to Josition of register of deeds. (1987, c. 792, s. 1.) I I �i I Cb w� i+ 23 I I �i I Cb w� 3 AN ORDINANCE TO IMPLEMENT THE ORANGE COUNTY _ LAND RECORDS MODERNIZATION PROGRAM THE BOARD OF COMMISSIONERS OF ORANGE COUNTY, NORTH CAROLINA ORDAINS: , Section I. This ordinance is adopted pursuant to N. C. General Statutes 161 --30. Section 2. The Register of Deeds shall not accept for registration any deed, deed of trust, map or plat, or any other instrument containing a description of the real property affected by the instrument unless the parcel identifier numbers of all parcels affected have been assigned and written on the instrument by the County Land Records Office in accordance with the county procedures manual for creating and assigning parcel identifier numbers. Presentation of the instrument to the Land Records Office as herein described does not constitute filing the instrument for registration. Section 3. The Land Records Office shall have exclusive authority to create and assign parcel identifier numbers and shall maintain a procedures manual for that purpose. The procedures manual shall include provisions to insure that no two parcels of property will be assigned the same parcel identifier number. 4 Section 4. Every map (including a map incorporated by reference in a deed), subdivision plat, or land survey plot that creates or more fully defines one or more parcels of land must have a parcel identifier number written on it before it can be registered. This requirement shall not apply to flood plain maps, annexation and municipal boundary maps, and similar maps -prepared by governmental agencies. Section 5. All instruments pertaining to the same parcel or to related parcels sliall be assigned parcel identifier numbers and processed according to the date and time when they were presented to the Land Records Office. Section 6. (a) Any deed, deed of trust, map or plat, or other instrument that contains a :description of a parcel or parcels .not previously plotted on the county large -scale cadastral maps and for which a parcel identifier number does not exist must contain a description of the parcel or parcels of sufficient accuracy and detail that the Land Records Office is able to locate and plot the parcel or parcels on the county maps from the description standing alone, or with the aid of supporting maps or other documents furnished by the person presenting the instrument. (b) The description contained in any map or plat that is to -2- 0 be registered and that creates or more fully defines a parcel or parcels not previously plotted on the county large -scale cadastral maps and for which a parcel identifier number does not exist must be sufficiently precise to create a consistent closed- parcel boundary ...with.in a plotting accuracy of 1/40 (one- - fortieth) of an inch. Section 7. This ordinance shall become effective January 1, 1983- -3- 5. 6 AN ORDINANCE TO AMEND THE ORDINANCE TO IMPLEMENT THE ORANGE COUNTY LAND RECORDS MODERNIZATION PROGRAM THE BOARD OF COMMISSIONERS OF ORANGE COUNTY, NORTH CAROLINA ORDAINS: Section 1. An ordinance to implement the Orange County Land Records Modernization Program is amended by adding a new Section 2 as follows and renumbering consecutively beginning with Section 3, the existing Sections 2, 3, 4, 5, 6 and 7: Section 2. The Register of Deeds shall not accept for registration any deed, deed of trust, map or plat, or any other instrument affecting real property unless the following requirements are satisfied: (1) the name and address of the person to whom the map or instrument is to be returned is affixed on the face thereof. (2) the owner's, in the case of a map or plat, or the grantee's, in the case of all other instruments affecting real property, permanent mailing address is affixed on the face thereof. Section 2. This ordinance amendment shall be effective upon its adoption. Adopted this day of 1990. c ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 1990 SUBJECT: Human Services Advisory Commission - Membership Change DEPARTMENT: Board of Commissioners PUBLIC HEARING YES: -- -NO: X - - ATTACHMENT(S): Letter from Co- Chairs INFORMATION CONTACT: Jan Schopler TELEPHONE NUMBER - Hillsborough - 732 -8181 chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 - PURPOSE: To eliminate the vacant United Way seat on this commission. After this membership change the Greater United Way of Orange County will be represented by one member. BACKGROUND: Chapel Hill - Carrboro United Way and North Orange United Way have each had a member on this Board. Now that the merge into the Greater United Way of Orange County has been completed the Commission would like to have the vacant United Way seat eliminated. RECOMMENDATION(S): To approve this request to eliminate the vacant United Way seat. I September 10, 1990 Moses Carey, Jr., Chairman Board of Commissioners P. 0. Box 8181 Hillsborough, NC 27278 Re: Membership Change of HSAC Dear Chairman Carey: In the By -laws for the Human Services Advisory Commission, the composition includes two representatives from United Way, one from the Chapel Hill - Carrboro United Way and one from North Orange United Way. Because United Way has become a single county -wide organization, the Human Services Advisory Commission is requesting that the Commissioners change the By -laws to designate only one person representing the Greater Orange County United Way. We think this could be handled by deleting the position for Chapel Hill - Carrboro United Way. Thank you for your attention to this matter. Sincerely, ex Po 1eit r Jan Schopler Co- Chairs, HSAC E ORANGE COUNTY BOARD OF COMMISSIONERS 1 Action Agenda ACTION AGENDA ITEM ABSTRACT Item Meeting Date: September 18, 1990 SUBJECT: Housing Development Grant Application ----------------------------- DEPARTMENT: Housing /Community Dev. PUBLIC HEARING YES: x NO: ATTACHMENT(S): Selection Criteria INFORMATION' CONTACT: Tara L. Fikes TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To receive comments from the public concerning the proposed FY 1990 Housing Development Grant Application. BACKGROUND: The North Carolina Department of Economic and Community Development (ECD) requires applicants to conduct a public hearing to obtain citizen's comments at the beginning of the Housing Development Application Process. Comments received during this public hearing will assist the Housing and Community Development Department in designing an innovative and effective project which will improve the housing problems of low and moderate income residents. Eligible projects include those designed for the creation of affordable housing or increasing housing options for low and moderate income households. Orange County is eligible to apply for a maximum of $250,000. Applications are due October 18, 1990. RECOMMENDATION(S): Receive comments. r I III,. Selection Criteria For Housing Development Projects A. Types of Projects Projects should address at least one of the following objectives: 1. Creation of affordable housing for low- and moderate- income households. Projects with this objective should increase the total stock of housing units available to and affordable by low- and moderate - income individuals and households. Activities might focus on conversion of non - housing structures into housing units or constructing new housing. New construction must involve an approved neighborhood -based non - profit. 2. J=easing housing options for low- and moderate - income individuals and households. Activities might focus on conversion of existing single - family dwellings to shared housing, creation of home - ownership opportunities for low - and moderate - income renters, or self -help approaches to allow low - and moderate - income beneficiaries use their own resources to improve their housing situation. B. Selection Criteria (1) Low and Mode late „Income Benefit, All activities must benefit at least 51% low and moderate income persons. Projects will be evaluated to determine if this minimum standard is met or exceeded. Projects also will be evaluated on the documentation of the methodology used to determine benefit. (2) Desk. Projects will be reviewed for an overall design which demonstrates a creative method of providing financing; the number of units that will be created or maintained as a result of the project; method of assuring that units will be available for low and moderate income persons; method in which partners in the project are able to blend their resources; the amount of non -CDB.G dollars that are leveraged; and the degree of simplicity that exists that will enable a similar project to be produced. The amount of non -CDBG funds involved, the source and use of such funds, and the strength of the commitment of the other funds will be evaluated, Except for the low and moderate income benefit criterion and basic program eligibility requirements, no minimum criteria or requirements will be applied to projects. All eligible projects received will be evaluated against each other, and those projects which best meet the identified criteria will be selected for funding. PA 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.� ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 1990 SUBJECT: Report on State survey results of the Frail Elderly ------------------------------- ---------------------------------- - .DEP.ART 1EN.T.: ..HSMT I Aging PUBLIC HEARING YES: NO: X -------------------------------- -------------- - ------------------- ATTACHMENT(S): INFORMATION CONTACT: (1) County Service Priority Survey Jerry Passmore / Albert Qjtrell (2) Resource Inventory & Comments TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968- -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To present the county survey results on the frail elderly (65 +) to the Board for information and certification. BACKGROUND: Orange County had been requested to assist the N.C. Division of Aging (NCDOA) in preparing a State Aging Plan which is required by the N.C. General Assembly in March, 1991. Specifically, the County was requested to administer two surveys: (1) A "County Service Priorities and Issue Identification" survey which identifies priority services, issues, and unmet needs to be addressed in the state plan for the frail elderly in the home or community setting. and (2) a. "Supplemental Resource" survey which inventory the private and public funds being provided on behalf of the frail elderly. The HSMT's Aging Plan Technical Committee and the County Aging Director were responsible for carrying out the process, submit the results to the County Commissioners for certification before forwarding them on to TJCOG and the N.C. Division of Aging. RECOMMENDATION(S): Receive as information and certify receipt. z County Orange AAA Region J Pg 1of2 FN:DOASUR90.DOC County Service Priorities and Issue Identification survey For North Carolina Division of Aging, 1990 A. Service Priorities Which three services represent the most important service __needs for-your-county. that - -shou l d _ba- funded ..in the -State Plan for serving older Adults? For a listing of potential services to consider, you may wish to refer to the "Service Adequacy Assessment" form or the "Supplemental Resource Survey." However, you do not need to restrict your priority services to those on these lists. Feel free to add other services, if appropriate. Please list specific services rather than general service categories and please do not combine issues. Example of preferred format: "We need more trained, paid personnel to provide personal care to adults in their homes." * We need more respite care funds and manpower) both in- home and community based to relieve caregivers of frail elderly. * We need more Chore service (.funds and manpower) to maintain the home environment for frail elderly. * We need additional adult day care service lboth social and day health care), especially in central /northern Orange County. Other honorable mentioned services are more home health care, case management, medical transportation, home repairs and affordable housing assistance. S. Issue Identification In addition to the service priorities identified above, there are important issues relating to the development, implementation, or use of services for older adults which should be addressed in the State Plan for Serving Older Adults. Please use the back of this page to list all such issues that you feel are relevant. real free to include additional pages if needed. Again, try to 'make your comments as specific as possible. Example: "We have a manpower shortage in the home health aide field because..." Certification by County official Moses Carey, Chair (signature) Orange County Commissioner --- - - - - -- (date) 3 F'g ? of ? Issues identified in Oran a Count 1. We have a manpower shortage in the home health aide /chore service field because of low wages, lack of benefits and no career advancement to maintain a reliable, professionally trained pool. In addition, other factors influencing this issue are higher cost of living in the Triangle area, low employment rate resulting in local competition for ablbe para- professional wor k -ers. 2. We need greater-linkage and coordination in the management of all long term services regardless of the setting (in -home services community services special living arrangements, nursina home care etc) for the -Frail elderly because of the growing number, the unclear or overlapping service provider roles, the variety of funding resources and eligibility requirements and no clearly defined case management System. . We lack an adult day health care facility in Orange County because of high capital investment, the lack of public funding to assistance families, the need for special client transportation. 4. We lack; affordable health insurance coverage for home care because of various factors- cost, public vs private responsibility issue, lack of agreement on type of coverage necessary. C. We need to establish and design more a= Tordable housing (both public and private) that would provide assisted living (yard work, household tasks, or personal care) because of increasing number of old -old who desire to live in own home. There is a need for housing with design features that to {::e into account vision, dexterity and mobility limitation over time. 6. The cost of Dersonal care services by count government has increased and service has been reduced because of contracting out to private agencies. Without substantial increase in public funding, current resources will provide care for a much reduced population. 7. There is a need for resources to provide rest home and in -house services to elderly ersons with mental illnesses because existing services are overwhelmed by demand; thus, have very limited ability to do the case- finding and outreach services in rest homes and in the community. 0 1-� III e3 0 C) C) 0 ca 4� S CC w- N 0 E-1 E-4 z 0 ci 0 Ln �10 10 H r=3 0 E ILI LL H L11 U. 40 0 Q ri m c T c ri .� �I r) Ul + o cs z c j, r� C�d o J L)i $1831jues 1194wo ft ci o 0 lioddris A4snpuVssauisnj3[-:'- rc sdnoit) oy4o: AeM Popun -C % r4 jesn/Aed GMAPd::.,$, U041ppur)0=1 GIZAPd CI% AU,9LLJLUGAO6UO N. 6U!S!E'8 %n punj juapuadapuff:'�; suo!lezlue6j 0 cl C, felopej ic1c CIIII alEls TIC) o A4ur-00 X6* Q 0 umo.LIAVO IS) MUMS w 0 CD CD Cl) LO a 2-0 <1 a Lui a z! 1.21 liz c a: w E F- i CL oil 2LI CD! I 7a' <) (Rif. I L (51 > 3i � 8001jues 'lelol J G410 paddnS .s+.s AJlsnpul/ssaulsn8 E 'c >a 0 o sdnOjE ::lAlo (mT� AeM pown CC P4 X m � - nquluoo aesn/saed jasn/AEd elEAUd Iw m 79 V ualepunO=l aIeAUd Iti a >4 /luawwanOBuoN rp Buislea pund luepuedepul Suolmutuedio a w w sna6!la8 /s94ojn4o s, a, E � E lejaped c E DES elE3S O O A4unD j e0 m UMW 9OQ ncS E O O 09.2 H _ 00 � rn 3 V N O !4 o Y r� C Z � O A 0 m m � G 7' 5 0 ra cl 0 00 r-I 0 S4 d G O .1 y N f~ O U a, G o m U .r, U zI O CL � HI xI �I ❑I xl O xi �I mi D:31 UI �I a 2, Ui C] O a U 2 G.7 L' c:w r-� a .s+.s E 'c >a 0 o (mT� CC P4 X m � Iw m 79 V .. Iti a >4 rp a w w s, a, E � E a c E DES O O e0 m E O O 09.2 H _ 00 n V N !4 o C Z � O A m m � G 7' a ¢ r-4 c A2 to co 0 7 CO Z a € O O U O S N ` Ln i N 90 CA CO Q ._� co 0 co -4 rw C) CD W a 0 . Co W cn < w H S A .. 0 a r�i a O m O E-4 o 0 .s a U) m$ w o c o 5i E U x CL o 5 0 ra cl 0 00 r-I 0 S4 d G O .1 y N f~ O U a, G o m U .r, U zI O CL � HI xI �I ❑I xl O xi �I mi D:31 UI �I a 2, Ui C] O a U 2 G.7 L' c:w r-� a r Orange County Supplemental Resource Survey : FY 1990 on Services to the Frail Elderly 65+ COMMENTS ON DATA APTC0825.DOC The total county resource figure for the frail elderly 65+ tabulated from agency response was $4,260,445. There were 23 agency surveys completed which included the major non- profit service providers. Proprietary agencies had a low response rate, especially in the In -Home Services Section. Several voluntary support groups like Duke Family Support, Alzheimer's, etc returned the survey, but reported no financial figures. Carol Woods figures ($ 6.5 million) were not included since it is a full service, private residential Center and would give an inaccurate financial picture for the County. Agencies returning the survey are as follows: Amigo Mobility Center ($44,000) Alzheimer's Support Group ( $ 0 ) Carol Woods Residential Retirement Center ($6.5 Million) Chambers Ridge Apartments (handicapped units - $ 0 ) Chapel Hill- Carrboro Meals on Wheels ( $ 48,100) Chapel Hill Dept. of Housing & Community Development($44,000) Duke Family Support Program ($ 0 ) Hasten Systems /AC Corporation ( $ 2,880 ) Home Health Agency of Chapel Hill ( $ 2,410,500) Inter -faith Council ( $ 0 ) Joint Orange- Chatham Community Action, Inc -JOCCA ($ 435,387) Medical Claims Rx ($ 0 ) Orange Congregations in Mission -OCIM ( $ 14,000 ) Orange County Dept. of Social Services ( $ 348,041 ) Orange County Dept. on Aging ( $ 359,545 ) Orange County Health Department ( $ 26,600 ) Orange County Recreation and Parks Dept. ( $5,601 ) Orange - -Person- Chatham Mental Health Center ($ 147,400 ) Portamedic Health Care ( $ 20,059 ) Self Help for Hard of Hearing People -SHHH ( $ 0 ) Sharon's ray Adult Day Care ( $ 4,792 ) The Right Staff ( $ 329,800 ) Triangle Hospice ( $ 138,600 ) The Communit Services Section figures are likely to be high since most of the reported services (Congregate Meals, Transportation, Senior Center, Outreach) were for all people age 60 and over, regardless of functional capacity. The Protective Services figure was for all adults, regardless of age. Page 1 of 2 6 A. 2 6 The In -Home services Section figures are likely to be under estimated since many of the for - profit agencies did not respond to the survey. Suppliers of durable equipment, `Horne'hea1'th" -care '• and" el-e- ctronic, t ,el,ephone-,:a'llert'j- ystems,. rare missing in the tabulation. The other Su portive services Section figures are likely to be over estimated since Home modifications /Repair, volunteer services, and information & referral were reported for all elderly (60 +). In conclusion, since there is no uniform procedure for agencies to record their financial or service records based on age or functional capacity the accuracy of the data is highly questionable. Most agencies who completed the survey did not do their program budgeting on age 65+ or functional capacity. The data should not be used to do county comparisons in North Carolina nor judge the efficency or effectiveness of agencies. However, the resource survey can be helpful in identifying funding trends that may need addressing in each county. For example, the data revealed very little reported funds (comparatively) for adult day care and respite cax_e, especially since these were ranked as high priority services in Orange County. Prepared by: Jerry Passmore, Director Orange County Dept. on Aging August, 1990 Page 2 of 2 7 I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No.X ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 1990 SUBJECT: Transportation `Development Plan Report _ W--______ DEPARTMENT: Aging /CAT PUBLIC HEARING YES: N©: X ___ ________- ___- �.---- --- - - ---- _____ _.....-- __________-_...________ _.. __ ATTACHMENT(S): INFORMATION CONTACT: Jerry Passmore, ext 12( =)(dC) Report (Under Separate Cover) TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 - - PURPOSE: To make a presentation totheBoard- on the- progress-being--- made an updating the Orange County Transportation Development Flan for 1991 -1995. BACKGROUND: In order* for- the County to qualify for state and federal transportation funding, it must have an approved and Fanacted transportation Development Plan. Mr. Fred Fravel, state hired consultant form Fcosometri cs, Inc., will give a brief report or'r the work plan, Rctivities of the TDF' Steering Cwmmi ttee an(--J the results of tl °,e County-wide transportation inventory. The proposed TDF' update will Study the need for a rural public transportation system and for expansion of the Coordinated Agency Transportation (CAT) Program„ RECOMMENDATION(S): Receive as a report. O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: Se tember 18 1990 1 Action A enda Item # SUBJECT: 1990 POST - CENSUS LOCAL REVIEW REPORT DEPARTMENT: "PLANNING " PUBLIC"HEArRING - -Yes _x;No ATTACHMENT(S): INFORMATION CONTACT: *- Postcensus Local Review Dave Stancil, EXT 2590 Response Form D -74B *- Preliminary 1990 Census TELEPHONE NUMBERS: Figures Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 -9251 PURPOSE: To report to the Board of Commissioners on staff review of preliminary 1990 Census data. This report was mailed to the Census Bureau on September 14. BACKGROUND: At the Board's September 4 meeting, the County Manager reported on the receipt of Preliminary Housing Unit and Population Counts for Orange County from the Census Bureau. A memorandum giving an overview of these preliminary figures was also provided. At that time, the Board authorized staff to review the data provided by the Census, and also authorized the Chairman to act for the Board in signing any challenge to Census data. Census Bureau procedure requires that any such report be postmarked 15 working days from receipt of the data - which fell on September 17. Attached is a copy of staff's review of the preliminary data, provided as Census Form D -74B. As can be seen, staff was able to identify some census blocks where the Census Bureau slightly undercounted dwelling units. Staff targeted these blocks after prioritizing areas with "suspicious" totals from the census data. In general, staff was able to identify 55 dwellings that were missed by the Bureau. Approximately 2/3 of this number were located along Stagecoach Road north of Mebane. The remainder were scattered 2 here and there throughout the county. Of the 65 ~ blocks checked by staff, 14 (or 22 %) were off in housing unit counts. Given the rate of inaccuracy in the checked blocks, one can assume that there are more units that have been missed throughout the County - but on a sparse "here- and - there" basis. The Census Bureau will take the review by staff and reconsider the areas identified to verify staff counts. If confirmed, the units identified will be added to the County's totals. It appears that the units "idejitkfied - -by staff - shouted•-add- approximately 133 persons to the County's population - bringing the current census count to an estimated 93,018 persons. This figure may also be raised by reviews conducted by the Towns of Hillsborough and Carrboro and the Census Bureau itself. ION: Receive as information. .... a { ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 it �.'+• - m September 13, 1990 Judith Jeffries Regional Census Center 3410 Saint Vardell Lane Charlotte, NC 28217 Dear Ms. Jeffries: Please find attached a copy of Form D -7413, Local Review Response Form. This response form is provided in accordance with the provisions of the 1990 Postcensus Local Review Program. On September 4, 1990, the Orange County Board of Commissioners, the governing board for Orange County, authorized myself as Chairman to act on behalf of the Board in providing this cover letter for the Postcensus Local Review. In so doing, I submit Orange County's local estimates of housing counts in certain 1990 Census blocks where our staff has identified, through local review, discrepancies with the preliminary data provided by Census Bureau. Please refer any questions regarding the data provided to Dave Stancil, who may be reached at 967 -9251 (Extension 2590). >W( ,e, ley , C. 4�'"`r Moses Carey, Chairman Orange County xc: John Link, County Manager Marvin Collins, Planning Director Dave Stancil, Comprehensive Planner Attachments r. Board of Commissioners 3 y a 0 A ID 0 Z tT A W N O cp co V l y Ul A W N O m p y r 3 �a VA =C I--' I--' W z Q = W ] O H I- j 1- I- j F•� H H H D n Q A J N C7 cD a O O O O c � m M n 2 O o y 3 O Eli li ~ Ln Ln In I— I—' F- F- co m W a M A P A A W N I W W O N I--' a J m A F-' J N J 01 �A �1 O m co v n ccn d-o W �, � �.: � :.a; a m m C-) 'o rn C 0 0 N I-- --' I--' N o C7 n 3 m n N r �. Ln H Ul co C3) -4 M a y o z v c m O Yyy �c s T a O N r c CD (D I A _i = ¢ _ ° m N N N ;� W 1-r f•� i•� N m w Vmj rn y C J N N 31 �] �D co N 1p 3' C On y Q m C oo ��m Q q D?o in w (D o Z G) [ -o CD ? v a O � cm y Z '� o(7) 'o r cd o o O w d 7 C: m an cn m n d R1 H n m D Zm O Q za m (per 0 m M M �D co V w ? z: y "y Z Z ti m r p m ° C] —i wC1 r7 J G) N O W T P) d �i o �C = (D CD .J (D w N c3D m CD (D rD' m "] m • C :5 rfi rfi = m Q o (D 0 C_ _ C� 4 y 0. �d ~ r� r-� m - - - - o En C N uJ 0 CL N O - y D 11 Ul m 09 p CO T 3 N o —0 n' o Z —1 I m (D W 0. m m C `) 1 1-i m w m N Q1 -« 'O cb 3'�oc Ln 3 r] w z n 0 D w W cD p y CD (Do- m m� 4 co fJ X In m _ W o 7 O m O J o cp w ro 1 ro m o = v m `L w m Z) (n y (b y a 0 A ID 0 .r ATTACHMENT A Local Estimates on Sheet 1, Lines 1 -4 were produced from actual survey of housing units on September 6, 1990. This survey was cross - verified against County Tax Assessor's records as of April 1, 1990 to ensure count as of Census date. Local Estimates on Sheet 1, Lines 5 -7 were produced from actual survey of housing units on September 10, 1990. This survey was cross - verified against County Tax Assessor's records as of April 1, 1990 to ensure count as of Census date. Local Estimates on Sheet 1, Lines 8 and beyond were produced from actual survey of housing units on September 12, 1990. This survey was cross - verified against County Tax Assessor's records as of April 1, 1990 to ensure count as of Census date. I hereby certify that the above information is accurate as to methodology of local estimates. Paul D. Stancil Comprehensive Planner 5 ti a b r. cn Z W V J _a Z W V W O CD CD P W 5; W J Q 0 mi C/) Z W C/) 0 CL VL, Z D 0 Q Z o F- a rJ CL 0 CL W a 0 CL It a Z M 0 z Fn D a CZ _G J W a Ln c .4Z •.rn W w z 2U c z Ow 0 0 r cn a O v C v C z7 U1 a) ••y •--• A J J 75 U1 N v do Ei-W � 7 H 0 a a 4-) G C ¢ m O F U -he a a G O C to N G 0 w C J N J = a 1= Q 4.j v .ro..ro 0 z U O 0 cc -v rn o w M G ••.4 a Q N 4J "A =c3 2 s' L ca w aU a •. o 0v A w k-4 cQ7 -x c v --- .� ro � I,. T co 14 0 G 0 se L], x .--i a to C CD N A 0 0 -.-f 0 Cl) ro G G •� r-I U W -� U C U G } CD •�•r♦0 r c �+ U 4) .0 M.- N r-1 94 4-j U -W U, C •r En &4 N w Oo s., >, c tn U z z o En $4 � 'M 14 -r+ v C C m to J-) E s+ 0 4) En v U1 -r♦ •.4 w rl C U 3 :5 v U r-I + 4 + O G z cry cn 0 x O= Li E v m 0 w 0 c v Cl) ¢ z G x U ro a) OA rO •.1a..) 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Gwsvr- 0v A w k-4 . • -x c v --- .� ro +-+ v 14 0 G 0 se L], x .--i 4-j O+ 7 A 0 0 -.-f 0 ro G G •� r-I U W -� C U G M U) 4-J W -� a) •�•r♦0 C•r♦Umro ro rn �+ U 4) .0 M.- N r-1 94 4-j U -W U, C •r En &4 N w a-a m ro s., >, c cV ° o En $4 � 'M 14 -r+ v C C m to J-) E s+ 0 4) En v U1 -r♦ •.4 w rl C U 3 :5 v r-I + 4 O A 01 -r+ O G v v v ro U A En aaa 4..r -'f w m U O= Li E v m 0 w 0 c v b m 0 alr-I rn.c G x U ro a) OA rO •.1a..) m O C fa a1 N C Q O r-I 1r 0 m U) E w rq w • O -- b r- m -- L) a' C7 4 v G v .x +W U a) A v c. $4 O 4 L4 w •.4 W ro CO r-q 11 O O r-I w> 1-+ 04 dAww W .•a EX En 0,4-+ 4-) :1C cnc0 +' -- a-' w ° a +-1 0 >1 C ri A+ •k v U 0 C >-I C fO --i •� sr r-I U O 4.4 0 •� v O m 0 td .-I U U -bd ae L►r v 0 N U G •ri -1 Uf .0 U! m M S.4 N w .-1 •H 4J JJ C N U) = v Z) w W C v G ZF4-) N O (1) U) v' O U v U1 G C w (D +.) 0-W U C v v$4 ro -r+ U) U v v U) U U O 41 ca cn= v U- 44 0 •.i fn w w ''O ::) U) vviEc•4 ccaMWc� maa)ttn a)v::)41 aa(1)u r_wC X400 4-4 vC:44r- .-I�v E-� +) U m U m +� ••� w aq U 0o 0m xN 0� wv I O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: SEPTEMBER 18, 1990 Action Agenda Item # xx -Q SUBJECT: CUSTOMER SERVICE REPORT DEPARTMENT: COUNTY MANAGER pUBLIc HEARING: Yes `X No ATTACHMENT(S): INFORMATION CONTACT: MANAGER'S OFFICE, EXTENSION 2300 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967- 9251/968 -4501 PURPOSE: To share with the Board of County Commissioners the status of our efforts to improve our customer service approach to serving the citizens of Orange County. BACKGROUND: At the Department Head Retreat last January discussion focused on the mission of Orane,Countysive government and how we could improve our "customer service" to the citizens of Orange County. The attached Mission Statement manifests the consensus reached by Department Heads. A first step to symbolize a renewed commitment of service to citizens was the adoption of the slogan "You County In Orange County" at the March 5 Board of Commissioners meeting. On April 23 -24 a number of Department Heads and staff attended an Institute of Government sponsored workshop which focused on practical strategies to improve customer service. During the month of June, the Employee Consortium and Department Heads evaluated current customer service practices and examined areas that should be improved. Within the next several weeks, the 1990 Report to the People will be circulated which stresses the theme, "You Count In Orange County." Substantial training on customer service will occur in the fall and winter as follows: 2 (1) Mid -fall -- one hour orientation for all employees in Orange County on the basic philosophy of good customer service in orange County. This same content will become a part of the orientation for new employees- (2) Skill -based training oriented toward specific needs of individual departments will begin during the winter of 1991. (3) Short, periodic training sessions focusing on particular elements of customer service will be on- going. There are also customer service oriented resource materials now available through the Commissioners Library. Once the training has been successfully completed, skills and attitudes necessary for good customer service will be part of the workplan for each employee in County commitment. Concurrently the County's system of rewards and recognition will respond to employees' demonstrations of exceptional customer service. RECOMMENDATION: 3 MISSION STATEMENT ORANGE COUNTY EXISTS TO PROVIDE GOVERNMENTAL SERVICES REQUESTED BY OUR CITIZENS OR MANDATED BY THE STATE OF NORTH CAROLINA. To provide these quality services efficiently, we must: *Serve the citizens of Orange County -- Our Citizens come'First. *Depend on the energy, skills, and dedication of all our employees and volunteers. *Treat all our citizens and all our employees with fairness, respect, and understanding. ** ORANGE COUNTY CITIZENS COME FIRST ** 03/27/90 FN: DSK4MSNSTMN4.DOC ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda tACTION AGENDA ITEM ABSTRACT- Item No.._� Meeting Date: SEPTEMBER 18, 1990 SUBJECT: MUFTI- HAZARD PLAN DEPARTMENT:EMERGENCY MANAGEMENT PUBLIC HEARING: YES X NO AT INFORMATION CONTACT: 2a /b - "AN ORDINANCE AUTHO- NICK WATER'S OFFICE RIZING RESTRICTIONS" TELEPHONE NUMBER: 2c - $'DISPERSAL ASSEMBLIES" Hillsborough- 732 -8181 Chapel Hill- 968 -4501 Mebane - 227 -2031 Durham -688 -7331 PURPOSE: The Multi- Hazard Plan outlines the County's operation in times of disaster. The plan includes County Ordinances, Authorities, and responsibilities of the Chair for the Board of Commissioners, the Manager's Office, and certain Department Heads. The plan will include functional annexes addressing those actions that are common to any disaster or large emergency operation. The plan is also an instructional tool for county training Programs. The plan must be reviewed and revised to insure conformity to the county structure and to maintain it's value as a working document. BACKGROUND: Most counties have in place a plan known as the Disaster Relief and Assistance Plan. Past disasters across the state and nation have shown the need for an .improved plan. The North Carolina Division of Emergency Management developed a prototype multi - hazard plan and recommended that counties develop their respective plans similarly. Multi- hazard plans have proven to be more useful and provide excellent guidance in disasters. Several meetings and conversations have been held with the municipalities in the county and they are in agreement with the concept and format of this plan. The plan was f� reviewed by the Board on August 6, 1990 and several changes were recommended. These changes have been made and the plan is now being resubmitted. Once the Basic Plan is approved, work with individual departments will begin on defining of responsibilities and developing the appropriate annexes. The plan has been reviewed by the County Manager, County Attorney, and the EM Director. The Ordinances within the plan have been compared to two existing ordinances now in place, one entitled "AN ORDINANCE AUTHORIZING THE CHAIRMAN OR THE BOARD OF COMMISSIONERS TO PROCLAIM RESTRICTIONS IN RESPONSE TO THE NEEDS OF AN EMERGENCY" (Attachment 2a /b) and the other entitled "AN ORDINANCE TO PERMIT DISPERSAL OF ASSEMBLIES DURING AN EMERGENCY" (Attachment 2c). The new ordinance which is part of the plan, known as the "County State of Emergency Ordinance" and is Appendix 5 addresses all the same provisions of the first above mentioned existing ordinance, therefore the existing ordinance should be appealed. The second existing ordinance referenced above will be updated, amended and later incorporated as part of the Multi - Hazard Plan. The Manager, Attorney, and EM Director agree the plan meets all the operational considerations for disasters and conforms to all applicable North Carolina laws. RECOMMENDATION(S): To approve the Orange County Multi- Hazard Plan as the official disaster plan for the county, and adopt the following Ordinances which are a part of the plan. Appendix 4 - Orange County Emergency Management Ordinance Pg. 22 Appendix 5 - County State of Emergency Ordinance Pg. 27 And to repeal an existing ordinance entitled "AN ORDINANCE AUTHORIZING THE CHAIRMAN -OR THE BOARD OF COMMISSIONERS TO PROCLAIM RESTRICTIONS.IN RESPONSE-TO THE-NEEDS OF.AN EMERGENCY". 2 Aid O.HDINAECE AUThORIZING T CrAIRi6AN OR THE BOARD OE COMI'IISSIONERS TO PRO- CLAIM RESTRICTIONS T_N RESPONSE TO THE NEEDS OF AN EI•:ERGENCY 2A BE IT ORDAINED by the Board of Commissioners of Orange County, North Carolina: Section 1: Proclamation imposin& prohibitions and restrictions. (a) The Chairman or Board of Commissioners by proclamation may impose the prohibitions and restrictions specified in sections 2 and 5 of this ordinance.in the manner described in those sections. The Chairman or Board may impose as many of those specified prohibitions and restrictions as found necessary, because of an emergency, to mavintain ion, 'aede,pt9ble , plevel of�:.publa:c�,iorder. :.wnd•.serviassi, and to protect lives, safety and property. The Chairman or Board shall recite such findings in the proclamation. (b) The proclamation shall be in writing. The Chairman shall take reasonable steps to give notice of the terms of the proclamation to those affected by-it and shall post a copy of it in the County Courthouse. The Chairman shall retain a tent of the proclamation and furnish upon request certified copies of it for use as evidence. Section 2: Curfew. (a) The proclamation may impose a curfew prohibiting in certain areas and during certain periods the appearance in public of anyone who is not a member of an exempted class. The proclamation shall specify the geographical area or areas and the period during each 24 -hour day to which the curfew applies. The Chairman or Board may exempt from some or all of the curfew restrictions classes of people whose exemption is found necessary for the preservation of the public health, safety, and welfare. The proclamation shall state the exempt- ed classes and the restrictions from which each is exempted. (b) Unless otherwise specified in the proclamation, the curfew shall apply during the specified period each day until the Chairman by proclamation removes the curfew. Section 3: Restrictions on possession, consumption, or transfer o - n-toxicati� gliquor, . (a) The proclamation may prohibit the possession or consumption of any intoxicating liquor, including beer and wine, other than on one's own premises, and may prohibit the transfer of any intoxicating liquor. The prohibition, if imposed, shall apply to transfers of intoxicating liquor by employees of Alcholic Beverage Control stores as well as by someone else within the County. (b) If imposed, the restrictions shall apply throughout the County. Section-4. Restrictions on possession transpor�tion and trans ar o an Brous weapons nd substances. (a). The proc lame tion.•may prohibit the possession of any danger- ous weapon or substance unless it remains in a place of storage within the possessor's premises, or, if the weapon or substance cannot be readily stored in the possessor's premises, unless it remains in a customary place of storage not readily available to the possessor. The proclamation may also prohibit the sale or other transfer or the transportation of any dangerous weapon or substance. The Chairman or Board may exempt from some or all of the restrictions classes of People whose possession, transfer, or transportation of certain danger• ous weapons or substances is necessary to the preservation of the Public health, safety, or welfare. The proclamation shall state the exempted classes and the restrictions from which each is exempted. (b) 111engerous weapon or substance" means: (1) Any deadly weapon, ammunition, incendiary device, or other ipstrument or substance designed for a use that carries a threat of serious bodily injury or destruc- tion of property. (2) Any other instrument or substance that is capable of being used to inflict serious bodily injury or 2B destruction of property, when the circumstances indicate that there is some probability that such instrument or substance will be so destructively used. (3) Any part or ingredient in any instrument or substance included above. (c) If imposed, the restrictions shall apply throughout the jurisdiction of the County. Section 5. Restrictions on access'to ;- areas. (a) The. proclamation may.prohibit obtaining access or attempt- ing to obtain access 'to any area'; 'des-igha`tad in 'the manner'-described k. in this section, in violation of any order, clearly posted notice, or barricade indicating that access is denied or restricted. (b) Areas to which access is denied or restricted shall be design- ated by the Sheriff of Orange County and his subordinates when directed in the proclamation to do so by the Chairman or Board. When acting under this authority, the Sheriff of Orange County and his subordinates may restrict or deny access to any area, street, or location within the County if that restriction or denial of access or use is reasonably necessary to promote efforts being made to overcome the emergency or to prevent further aggravation of the emergency. Section 6. Amendments of the proclamation. The Chairman or Board may amend the proclamation from time to time, making such modifications as would have been authorized to be included in the original proclamation. Section 7. Removal of prohibitions and restrictions. The Chairman shall by proclamation remove the prohibitions and restrictions as the emergency no longer requires them, or when direct- 1 ed to do so by the Board of Commissioners. Section 8. Separate and superseding proclamations. The Chairman or Board in his or their discretion may invoke the restrictions authorized by this ordinance in separate proclamations, and may amend any proclamation by means of superseding proclamation. Section 9. Penalty for violation. Any person violating any prohibition or restriction imposed by a proclamation authorized by this ordinance shall be guilty of a misdemeanor, punishable upon conviction by a fine not exceeding 50 dollars or imprisonment not exceeding 30 days, as provided by G.S. 14 -4. Section 10. Repeal of conflicting ordinances. All ordinances in' conflict with- the provisions of this ordinance are hereby repealed. Section 11. Effective date of ordinance. This ordinance shall take effect on October 27, 1969, unless a state of emergency has been proclaimed prior to such date. If a state of emergency has been so proclaimed this ordinance shall take effect immediately as provided by G.S. 14.. 288.17. 5 r j AN ORDINANCE TO PE �XJIT DIS;ti:?S -.�, OF ASSEMBLIES DUtIivG AN EiRGEIvC� BE IT ORDAINED by the Board of Commissioners of Orange County, North Carolina; Section 1. Proclamation imposin rest- notion s on assemblies, (a) The Chairman or Board of Commissioners by proolmation ne Prohibit assemblies of three or more Aersons in specified areas of the County after finding that any such assemblies constitute a clear and geographic present danger of Prolonging or egg emergency which endangers lives, safety, aggravating 'en existing „tiona,$iaZa Y, and p.ropert 1 be* rr'wri in'Iand— state —the Cha�ir1dah`zi-br eo- arrdaspfindina The Chairman or Board shall take reasonable steps to the terms of the proclamation to those affected b a copy of it in the County Courthouse, give notice of retain a text of the proclamation and uponerequestashor Board ashall st certified copies of it for use as evidence, furnish (b) roclamation shall The spegraphical area or areas n which-the restrictions apply. cify the geo (c) The Chairman or Board may amend the proclamation from time to time, making such modifications in the areas to which it applies as the Chairman or Board determines be necessary to maintain the purroses of the prohibition. (d) The Ch when the emergency j.rro n shall by proclamation remove the by the Board of Comissionersrequires it, or when directedotobdoxso Section 2. D1 ersal 01' rohibited assemblies, A nY police officer may order any assembly Proclamation autborized by this ordinance to disperse,te'd by a Section 3. Pens Zt for -failure to dis arse. officeryActingrundernauthsooriity ordered to disperse b a police a misdemeanor if he fails to comply with the order and be guile y of this ordinance shall be guilty of imprisonment pnot cexceeding thirtfine not exceeding 14 -4. Y (30) days, vi dollars or Y as provided in G.S. Section 4. Re eel of cvnflictin ordinances. All ordinances are hereby repealed. in conflict with the provisions of this ordinance Section 5. Effective date of ordir_arace. statThis ordinance shall, take :effect on October 2 e. of ,emergency, has. been proclaimed 7, 1969, unless a of. emergency has been so proclaimed thisrordinancech date. I immediately as provided by G.S. 14-288.17. d thi e a state effect 2C FOREWORD The Orange County Emergency Operations Plan was developed to address multiple hazards, and to supersede the Disaster Relief Assistance Plan. Through use of a functional format, the Plan encourages an Integrated Emergency Management System (ISMS) ,approach- to- disasters; • and °fosters prompt, �eff icient, =and coordinated response operations by elements of the emergency organization. ISMS requires a system -wide integration of skills, people and resources. IEMS recognizes that plans developed for one type of emergency are extremely useful for other emergency situations and a significant amount of emergency operational capability can be established by addressing broadly applicable functions. This Plan presents a basic plan which serves as a summary document to fourteen (14) functional annexes. The annexes define who will do what and when in an emergency situation. Defining the roles of each response agency reduces the confusion, chaos and conflict during an emergency; and significantly decreases vulnerability of the public and their property to hazardous threats. This Plan is prepared by the Orange County Department of Emergency Management and has been reviewed and approved by the agencies and /or organizations who usually respond to emergencies within the jurisdiction of Orange County. This Plan meets the requirements of FEMA planning guidance, CPG1 -8 and CPG1 -8A, and the legal responsibilities identified in North Carolina General Statutes, Chapter 166 -A. It provides all the necessary elements to insure that local government can fulfill its legal responsibilities for emergency preparedness. i Cl STATEMENT OF APPROVAL The undersigned agree to their responsibilities assigned their organization in the Orange County Emergency Operations Plan. Chairs- County Board-of- Commissioners -Date County Manager Date Director, Emergency Management Date Sheriff Date Fire Marshal Date Emergency Medical Services Coordinator Date Social Services Director Date Communications Supervisor Date County Engineer Date Health Director Date Purchasing Director Date ii Superintendent of Schools Date Coordinated Agency Transportation Chair, American Red Cross Director of Finance iii Date Date Date A ORANGE COUNTY OPERATIONS PLAN RECORD OF CHANGES CHANGE DATE OF DATE CHANGE MADE BY (SIGNATURE) NUMBER CHANGE ENTERED iv TABLE OF CONTENTS Introduction 7 Page No. Foreword i Statement of Approval Record of Changes iv Table of Contents v Basic Plan I. Purpose 1 II. Situation and Assumptions 1 III. Concept of Operations 3 IV. Organization and Assignment of Responsibilities 4 V. Direction and Control 10 VI. Continuity of Government 11 VII. Administration and Logistics 12 VIII. Plan Development and Maintenance 13 IX. Authorities and References 13 Appendices to Basic Plan 1. Organization Chart 15 2. Glossary 16 3. County Map 22 4. County Emergency Management Ordinance 23 5. State of Emergencies Ordinance 29 Attachment 1 - Proclamation of a County State of Emergency 35 Attachment 2 - Proclamation Terminating a County State of Emergency 37 6. County Mutual Aid Agreements 38 v ORANGE COUNTY EMERGENCY OPERATIONS PLAN BASIC I. PURPOSE This plan predetermines actions to be taken by the government agencies and private organizations of Orange County to reduce the vulnerabilities of people and property to disaster and establish capabilities to respond effectively to the actual occurrence of a disaster. II. SITUATION AND ASSUMPTIONS A. Situation 1. General description of area. Orange County is located in North Carolina Emergency Management Area and FEMA Region Iv. It's geographic location is in the central section of the State. Its bound on the East by Durham County, on the South by Chatham County, on the North by Person and Caswell Counties, and on the West by Alamance County (reference APPENDIX 3, COUNTY MAP). The current population of the County and municipalities within the County is approximately 98,500. The total area of the County is 400.2 square miles. 2. The major traffic arteries are: a. Interstate 40 b. Interstate 85 C. U.S. Highway 70 d. U.S. Highway 15/501 e. N.C. Highway 54 f. N.C. Highway 57 g. N.C. Highway 86 h. N.C. Highway 157 i. N.C. Highway 49 11 0 J. Old N.C. Highway 86 3. Railroads are: a. Southern Railway .m• 4 The— County - conta -ins -the • • fol lowing - airport (s) : Horace Williams Airport located in the Northwest corner of the intersection of Airport Road and Estes Drive in the city of Chapel Hill. Several private airstrips located throughout the County. 5. The county is exposed to many hazards, all of which have the potential to disrupt the community, cause damage, and create casualties. Potential hazards (natural or technological) by probability of occurrance are: a. Hazardous Material Incidents b. Severe Winter Storms C. Urban and Wildfires d. Agricultural Drought e. Power Failure f. Flooding g. Mass Casualty /Transportation Accidents h. Tornados i. Dam Failure J. Earthquakes k. Nuclear /Incident B.. Assumptions 1. It is necessary for the County to plan for and to carry out disaster response and short -term recovery operations utilizing local resources, however, it is likely that outside assistance would be available in most major disaster situations affecting the County. F, 10 2. Officials of the County are aware of the possible occurrence of an emergency or major disaster and their responsibilities in the execution of this plan and will fill these responsibilities as needed. °3 ;v, • Implementation; -of- this -,plan lw 1-1 ;reduce,: or -prevent the loss of lives and damage to property. III. CONCEPT OF OPERATION A. General 1. As required by General Statutes 166A -2, it is the responsibility of County government to protect life and property from the effects of hazardous events. 2. The County Emergency Operating Center (EOC) will be staffed and operated as the situation dictates. 3. The senior elected official or the designee of the jurisdiction is responsible for evacuation and shelter activation as necessary. 4. The primary Emergency Broadcast System (EBS) Station is WQDR -FM radio located in Raleigh, North Carolina. The Chair of the County Commissioners, or his representative, will be in contact with WQDR -FM during times of emergency. 5. As the emergency situation develops, the senior elected official or the designee of the jurisdiction may declare a State of Emergency to exist within the jurisdiction (or a part thereof) and begin implementing emergency procedures. (Reference ATTACHMENT 1 TO APPENDIX 5, PROCLAMATION OF A COUNTY STATE OF EMERGENCY). 6. ..The Chair of the County Commissioners, assisted by the County Manager and..County Emergency .. Management .- Director,.will,coordinate. and control County resources and advise municipalities of needs or progress. 7. Termination of a State of Emergency shall be declared by the authority by whom it was proclaimed. (Reference ATTACHMENT 2 TO APPENDIX 5, PROCLAMATION TERMINATING A COUNTY STATE OF KI 11 EMERGENCY). 8. The basic data for a hazardous materials occurrence is contained in APPENDIX 8, HAZARDOUS MATERIALS INCIDENT. 13. • The-Four�Objectives -of Comprehensive Emergency Management 1. MITIGATION. Mitigation activities are those designed to either prevent the occurrence of an emergency or minimize the potentially adverse effects of an emergency. Some mitigation activities include development of public health and zoning /building code ordinances and enforcement of those regulations on a day -to -day basis. 2. PREPAREDNESS. Preparedness activities, programs, and systems are those that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. Planning, training, and exercising are among the activities conducted under this phase. 3. RESPONSE. Response activities and programs are designed to address the immediate effects of the onset of an emergency or disaster and help to reduce casualties, damage, and to speed recovery. Response activities include direction and control, warning, evacuation, mass care, and other similar operations. 4. RECOVERY. Recovery activities involve restoring systems to normal. Short -term recovery actions are taken to assess damage and return vital life - support systems to minimum operating standards; long -term recovery actions may continue for many years. ,IV... ORGANIZATION.AND.ASSIGNMENT OF RESPONSIBILITIES A. Organization Most of the departments within local government have emergency functions in addition to their normal duties. Each department is responsible for developing and maintaining their own emergency management procedures. Specific responsibilities are outlined below under the 4 FK section entitled Responsibilities as well as in the functional annexes and hazard specific checklists. Responsibilities for certain organizations which are not a part of local government are also presented. Reference APPENDIX 1, ORGANIZATIONAL STRUCTURE. .. ....8... , — Respons-ibilities .. . 1. Chair, County Commissioners a. Carry out appropriate provisions of state general statutes, in addition to local ordinances relating to emergencies. b. Declare an emergency at the County level and provide strategy and policy for emergency operations. c. Request assistance from State government, as needed, to control an emergency. d. Insure that information and reports are forwarded through the Area Office to the State Division of Emergency Management regarding an emergency. 2. County Manager a. when directed, and otherwise authorized by law, act on behalf of the Chair during emergency operations. b. Ensure that financial records of expenditures are kept during emergencies. c. Ensure County agencies develop and continually update emergency plans and Standard Operating Procedures (SOPs) to respond to emergencies. d. Ensure that exercises and tests of the emergency.systems are conducted on.a periodic basis. 5 13 e. Designate a County Public Information Officer to provide 1. Current inventories of public information resources. 2 .._ "Procedures -,for- public, - information services during disasters. 3. Coordination of all media releases pertaining to emergency operations. 4. Rumor control and emergency instructions. 3. Emergency Management Director a. Perform assigned duties according to state statutes and local ordinances. b. Responsible for planning in accordance with Federal and State guidelines and the coordination of emergency operations within the jurisdiction. C. Establish and equip the County Emergency Operating Center (EOC) to include primary and backup radio communications (fixed and mobile) and provide for operations on a continuous basis as required. d. Alert and activate, as required, the County Emergency Management organization when informed of an emergency within the County. e. Coordinate exercises and tests of the emergency systems within the jurisdiction. f. Receive requests for assistance from municipalities within .the County and direct aid.to,areas where needed. g. Maintain administrative records as required. h. Ensure adequate training for the emergency management organization. 6 FE! i. Ensure necessary information and reports are issued on schedule. j. Recruit and insure training of radiological . and disaster analysis staff. k.•& —Maintain - liaison- with - utility. companies to arrange for back -up water, power, and telephone service during emergencies. 1. Maintain current list of available resources. m. Ensure that narrative and operational journals are kept during the emergency. 4. Sherif f a. Direct all law enforcement activities within the county. b. Plan for conducting traffic control and other law enforcement operations throughout the County during disasters. C. Develop mutual aid agreements as needed. d. Provide security for the EOC. 5. Fire Marshal a. Plan for the coordination of fire fighting operations throughout the County in time of disaster. b. Develop mutual aid agreements. 6. County Emergency Medical Services Coordinator a. Plan for coordination of ambulance/ rescue activities throughout the County during disasters. b. Develop mutual aid agreements c. Coordinate with hospital disaster coordinator on use of medical facilities within the County for mass casualty incidents. 7 15 7. Social Services Director a. Plan for coordination of social services operations during disaster. b. Coordinate emergency activities during � ",response, •and, recovery with •,Anerican --Red , Cross Salvation Army, Aging, and other volunteer organizations to include shelter, feeding, and clothing. C. Develop mutual aid agreements. d. Coordinate with medical /health care facilities (e.g. nursing homes; rest homes, etc.) to insure development of emergency procedures in conjunction with appropriate agencies. 8. Communications Supervisor a. Plan and direct communications and warning systems, including two -way radio systems throughout the County, describing methods and nets of communications between EOC, field forces, shelter facilities, adjacent Jurisdictions, and area /State EOC. b. Disseminate warning information. C. Operate message center at the County EOC. 9. County Engineer a. Plan for emergency repair and restoration of County roads, vital facilities, and utilities during disasters. b. Assist with debris removal. c. Plan.for shelter marking..and.shelter upgrading. d. Coordinate disaster assessment teams conducting field surveys. e. Collect data and prepare damage assessment reports. N 16 10. Health Director a. Develop procedures for emergency public health operations including mental health care. b. - --Plan •for -inspection, of..food ^and water in shelters and issuance of instructions for decontamination, distribution, and usage. C. Conduct sanitation inspections of shelters. d. Develop agreements with medical director to establish procedures for body identifications, next -of -kin notifications, preservation of personal effects and formulating news releases. e. Supervise the location and transportation of the remains of the deceased. 11. Purchasing /Finance Officer a. Plan for procurement of available resources for emergency purposes including critical facilities (e.g. radiological laboratories). b. Develop financial accounting record procedures for agencies to report their emergency expenses. C. Develop a cost analysis procedures for all incidents. 12. Superintendent of Schools a. Support transportation operations during evacuation and return. . :. - -.., .b..:..Providesupport .personnel:(school,.nurses, _ counselors, bus drivers). C. Establish economic stabilization operations to include food rationing and price stabilization. 4 17 d. Plan for transportation of county residents in a disaster, including special population groups (handicapped; elderly. etc.) 13. Department of Aging -' •a .,,,,.,„-- support• transportation, operations - during evacuation and return. b. Support personnel and equipment (bus drivers and vehicles). C. Plan for transportation of county residents in a disaster, including special population groups (handicapped; elderly, etc.) d. Coordinate transportation operations, and keep EOC advised of status. 14. American Red Cross Liaison a. Provide disaster relief services in accordance with American Red Cross Regulations and Procedures as described and detailed in the current American Red Cross 3000 Series. b. Provide support personnel in accordance with current ARC 3000 Series. C. Initiate disaster relief services based upon verified need determined by Red Cross Survey/ Damage Assessment Teams. d. Request disaster relief services and /or necessary resources from outside the chapter territory as determined and verified by American Red Cross Survey /Damage assessment Teams. V. .DIRECTION AND CONTROL A.- Direction and,Control provides -for an- efficient response to an emergency by coordinating all response and recovery activities through one central location. The Emergency Operating Center (EOC) is the base of operation for all emergency management activities for the County. Members of the Emergency Management organization will be familiar with plans and procedures MCI to cope with an emergency. The Chair, County Commissioners, or designee will decide whether to activate the EOC. The overall strategy and policy of emergency activities in a crisis situation is vested with the Chair, County Commissioners. -Upon declaration- of - •an-� emergency - the- Chair of - °County Commissioners, County Manager, and Emergency Management Director will operate from the EOC. C. Initially, emergency operations will be conducted locally with little or no outside assistance or coordination. D. On -site direction and control will be established by the senior officers of the emergency service having primary responsibility for the situation. VI. CONTINUITY OF GOVERNMENT A. General 1. The possibility that emergency and disaster occurrences could result in disruption of government functions necessitates that all levels of local government and their departments develop and maintain procedures to ensure continuity of government. These procedures will name who will be the decision - makers if an elected official or department head is not available. B. Line of Succession 1. The line of succession of the County Board of Commissioners proceeds from the Chair to the vice Chair, to the board in accordance with County Policy, and as shown in the appropriate annexes. 2. Lines of succession for the Emergency Management Director and department/agency-heads-with emergency responsibilities are.shown.in the appropriate annexes. C. Preservation of Vital Records 1. It is the responsibility of the elected officials to insure that all legal documents of both a public and private nature recorded by designated officials 11 19 be protected and preserved in accordance with existing laws, statutes, and ordinances. 2. Each department /agency is responsible for the preservation of essential records to ensure continued operational capabilities. D. Relocation of Government 1. The County provides for the relocation of the governing body to the EOC during times of emergency if necessary. 2. If the primary EOC is determined inoperable, the governing body will relocate to the alternate EOC facility as needed. VII. ADMINISTRATION AND LOGISTICS. A. General 1. The emergency services dispatching operations center operates continuously 24 hours per day and is administered by the Department of Emergency Management. 2. The operational readiness of the EOC is the responsibility of the Emergency Management Director. B. Records and Reports 1. Records of expenditures and obligations during emergency operations must be maintained by County government. 2. Narratives and operational journals of response actions will be kept. C. Consumer.Protection -- Consumer complaints pertaining to ...alleged unfair or illegal business practices during emergencies will be referred to.the State Attorney General's Consumer Protection Division. D. Non - Discrimination 1. There will be no discrimination on grounds of race color, religion, nationality, sex, age, or economic 12 91] status in the execution of disaster preparedness or disaster relief and assistance functions. 2. This policy applies equally to all levels of government, contractors, and labor unions. E. Agreements- , and AUnderstandings, 1. Agreements and understandings must be entered into by duly authorized officials and should be formalized in writing whenever possible prior to emergency situations. 2. Should local government resources prove to be inadequate during emergency operations, requests for assistance will be made to other jurisdictions higher levels of government, and other agencies in accordance with existing or emergency negotiated mutual -aid agreements and understandings. 3. Organizations tasked with responsibilities in the implementation of this plan are responsible for providing their own administrative and logistical needs and for the preparation and maintenance of a resource list for use in carrying out their emergency responsibilities. VIII.PLAN DEVELOPMENT AND MAINTENANCE A. The County manager will insure development and an annual review of this plan is conducted by all officials involved and will coordinate necessary revision efforts, that shall include review of those portions of the plan actually implemented in an emergency. B. This plan shall be exercised in accordance with the Federal Emergency Management Agency (FEMA) five -year exercise plan to insure a readiness posture for those who have an emergency responsibility. IX. AUTHORITIES AND REFERENCES. A. The following listed authorities and references were consulted to support this plan: 1. Disaster Relief Act of 1974 (Public Law 93 -288). 13 21 2. National Security Decision Directive #259, U. S. Civil Defense, February 4, 1987. 3. N. C. General Statutes, Chapter 166A. 4. N. C. Executive Order 72. 5. N.C. General Statutes 115C -242 (6). 6. N. C. General Statutes Article 36A of Chapter 14. 7. State of North Carolina Executive Order 43, North Carolina Emergency Response Commission, April 7, 1987. 8. State of North Carolina Executive Order 73, North Carolina Emergency Management Program, April, 1988. S. The following listed authorities are included as -appendices to this plan: 1. Orange County Emergency Management Ordinance (Reference APPENDIX 4). 2. Orange County State of Emergency Ordinance (Reference APPENDIX 5). 3. Local Mutual Aid Agreements and Understandings (Reference APPENDIX 6, MUTUAL AId AGREEMENT). 4. State of North Carolina Executive Order 73, North Carolina Emergency Management Program, April, 1988. (Refrence APPENDIX 10). 14 APPENDIX 1 ORGANIZATIONAL STRUCIURE FM EKM;EVCY OPERATIONS PLAN HOARD OF COMMISSICiNERS I =my MAN. AG—ER DEPT. OF' M IN FU MATICN OFFICER I SAFETY OFFICER LIAISON OF'F'ICER i OPERATIONS SECTION PLANNING SELTICN I SHERIFF'S DEPARTMENT I PLANNING EWARTbNW II I DIVTSIaIV FIRE MARSHAL, I i ENGINEING DIVISION OF EMS I I i SITUATION UNIT RESCUE SQUADS i RESOURCE UNIT LOGISTICS sELTZaN] � ---- -� mI7CMam%TION UNrr �--� DAmArE ASSEmMmrr CO�lUNICATIONS CENTER I � j SCHOOLS I I FINANCR S ION I I HFiF!AT.'rH DEPARTfigNI' I I ; ---I FINANAC.'E DE�AR'�yErNr j II . 1 � SOCIAL 5ERVIC�5 CES I • PURL 8AZIN O DEPARTMEW RED CROSS TIME Cb11'� I PUBLIC WORKS I PARKS AMID RFC. tWT. C70N�ATION /CLAIMS UNIT! =DWA:MMn �OFAGING I OOST ANALYSIS UNIT 15 22 23 APPENDIX 2 GLOSSARY ARC - American Red Cross, ARC 3000 Series Attention or Alert Signal - A 3 to 5 minute steady tone, warning a..w of&,zaprobable•° mminentz, danger,- and,,that• the. publioN- should listen for essential emergency information. Civil Air Patrol - volunteer pilots who offer their time and aircraft for emergency use in search and rescue, messenger service, light transport flights, air borne communications, and reconnaissance support. Comprehensive Emergency Management (CEM) - is a concept the applies mitigation, preparedness, response, and recovery activities to all - hazards is a local /state /federal partnership. Conglomerate - A term used to identify a spec together with its associated relocation Congregate Care Facilities (CCF) - Public or the host areas planned for use to lodge evacuees. Generally, assigned space is square feet per person. -ifi.c hazard area areas, private buildings in and care for approximately 40 Continuity of Government (COG) - Plans and procedures for ensuring the survival and operational capabilities of governmental processes and lines of succession. This includes the protection and maintenance of agency and departmental vital records. Damage Assessment /Estimation - The conduct of on the scene surveys following any disaster to determine the amount of loss or damage caused by the incident. Extent of damage is assessed in all types of disasters such as flash flood, tornado, winter storm, hurricane, nuclear power incident, and chemical explosion. Damage Assessment Center - The_specific: location where damage assessment:, functions will,be - conducted, from. -It.is normally- where the damage assessment section and the damage assessment officer set up shop and carry out their duties. 16 24 Disaster /Emergency - Any hurricane, tornado, storm, flood, high water, wind driven water, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe in any part of the United States which, in the determination of the President, caused damage of sufficient severity and magnitude to warrant major disaster - ._,..ass- -stance- under -P s•L^: -93 --288 y above.- and - beyond- emergency - services by the Federal government, to supplement the efforts and available resources of the State, local government, and disaster relief organization in alleviating damage, loss, hardship or suffering. Department of Crime Control S Public Safety (CCPS) - The North Carolina agency responsible for State Crime Control and Disaster preparation and response. Division of Emergency Management (DEM) - The North Carolina State agency tasked with protecting the general public from the effects of natural or manmade disasters. Emergency Broadcast System (EBS) - EBS is made up of AM, FM, and TV Broadcast Stations and non - governmental electronic communications operating in a voluntary organized manner during natural /manmade emergencies or disasters at national, state, or local levels. This system keeps the public informed. Emergency Management Director (Em) - The Emergency Response Person responsible to the Direction and Control Group for coordinating the response activities of the combined government, industry, and public forces at work in the disaster. Emergency Medical Services (ENS) - Local medical response teams consisting of first responders, ambulance providers, nurses, and physicans which provide medical services during a disaster. Emergency Operating Center (EOC) civil government officials and exercise direction and control Emergency Communications Center essential part of the EOC. 17 A protected site from which emergency-response personnel in an emergency. The (ECC) is normally an 25 Emergency Operations Plan (EOP) - A brief, clear, and concise description of action to be taken or instruction to be given to those concerned during a specific emergency. The plan will state the method or scheme for coordinated action based on predetermined assumptions, objectives, and capabilities. Emergency ,-- Public Information- JEPI) - Information- disseminated during an emergency to provide general information, direct actions, instruct the public, and transmit general orders. Emergency Worker - Workers employed during an emergency to work specifically in disaster roles such as debris removal, engineering services, dike construction, water removal, etc. Also any person engaged in operations required to minimize the effects of a fixed nuclear facility emergency. Evacuation - Relocation of population to safe areas when disaster, emergencies or threats thereof necessitate such action. Evacuee - That individual which is moved to an area of less risk. Shelter - A habitable structure, facility or space used to protect occupants. Federal Emergency Management Agency (FEMA) - A federal agency tasked with national disaster or emergency preparedness and response. It also deals in temporary emergency housing, training of state and local emergency response personnel and funding of preparedness projects and functions. Fixed Nuclear Facility - Nuclear power plants, reactor fuel fabrication or processing plants, test and research reactors, or any other facility using or producing large quantities of radioactive material. Flash Flood Watch - Indicates that a flash flood is possible or probable within an area, stay alert. F1ash.;.Flood Warning - Means a f lash. flood is imminent within an . area, take immediate action. General Statute (G.S.) - The specific form of state law, codified and recorded for reference. Green Book - A North Carolina County document listing all available resources of fire fighting equipment in the county. 18 26 Hazard - Any situation that has the potential for causing damage to life, property, and the environment. Hazard Analysis - A process used by emergency managers to identify and analyze crisis potential and consequences. ` -Hazardouay�Material��4(IMMAT) - subs tance�or� material. which may pose an unreasonable risk to safety, health, or property. Host Area Allocation - The process of designating rural, non -risk counties as hosting areas for a specific risk area. Hurricane - Pronounced rotary circulation, constant wind speed of 74 miles per hour (64 knots) or more. Integrated Emergency Management System (ISMS) - A system which allows improved capability by all levels of government to mitigate, prepare for, respond to, and recover from all disasters or emergencies. Joint Information Center (JiC) - A combined Public Information Office which serves two or more levels of government or federal, state, local agencies. Local Government - Political subdivision of the State. Mitigation - Is an activity that actually eliminates or reduces the probability of a disaster occurrence, or reduces the effects of a disaster. Mitigation includes such actions as, zoning and land use management, safety and building codes, flood proofing of buildings, and public education. Mutual Aid Agreements - Formal or informal understanding between jurisdictions that pledge exchange of emergency or disaster assistance. National Warning System (NAWAS) - The Federal Warning System, used to disseminate warnings of imminent natural disaster into a Regional Warning System which passes it to the State - .Warning Points for action. ...National Weather Service (NWS) -.A Federal Agency tasked with forecasting weather and providing appropriate warning of imminent natural disaster such as hurricane, tornados, tropical storms, etc. Public Information Officer (PIo) - Responsible for the preparation and dissemination of public and emergency 19 27 information, and also for advising government on appropriate news releases for keeping the public informed of instructional emergency information. Recovery - Activity involves assistance to return the community to normal or near - normal conditions. Short -term recovery w returns - vital- life_ support •°systemswAto -minimum- operating standards. Long -term recovery may continue for a number of years after a disaster and seeks to return life to normal or improved levels. Recovery activities include, temporary housing, loans or grants, disaster unemployment insurance, reconstruction, and counseling programs. Response - Activities occur immediately before, during, and directly after an emergency or disaster. They involve lifesaving actions such as, the activation of warning systems, manning the EOCs, implementation of shelter or evacuation plans, and search and rescue. Reception Centers - Strategically located control points in the host area where relocatees report and are assigned to congregate care facilities. Risk - The probability that damage to life, property, and the environment will occur. Shelter Manager - An individual who provides for internal organization, administration, and operation of a shelter facility. Staging Area - A pre - selected location having large parking areas such as a major shopping area, schools, etc. The area is a base for the assembly of persons to be moved by public transportation to host jurisdictions and a debarking area for returning evacuees. Several of these areas should be designated to each evacuating jurisdiction. Standard Operating Procedures (SOP'S) - A set of instructions covering those features of operations which lend themselves ..to a definite or standardized- procedure without loss of .effectiveness. State Emergency Response Team (SERI) - A team of emergency response personnel from the Department of Crime Control and Public Safety who are dispatched to the scene of a disaster in order to evaluate conditions, offer advice, and coordinate all recovery activities. 20 01 State Warning Point (SWP) - The State Facility (State Highway Patrol Communications Center) that receives warnings and other emergency information over NAWAS and relays this information in accordance with current directives. Traffic Control Points - Places along evacuation routes that are ---manned-to to - direct "and- control, movement, to, and -from- the area being evacuated. Tropical Disturbance - A moving area of thunderstorms in the Tropics that maintains its identity for 24 -hours or more. A common phenomenon in the tropics. Tropical Depression - Rotary circulation at surface, highest constant wind 38 miles per hour (33 knots). Tropical Storm - Distinct rotary circulation, constant wind speed ranges 39 -73 miles per hour (34 -63 knots). Tornadoes - Spawned by hurricanes sometimes produce severe damage and casualties. If a tornado is reported in your area, a warning will be issued. Vulnerability - The Susceptibility to life, property, and the environment to damage if a hazard manifests its potential. Warning -- The alerting of emergency response personnel and the public to the threat of extraordinary danger and the related effects of natural disasters and acts of civil disturbance. Warning Point - A facility that receives warning and other information and disseminates or relays this information in accordance with a prearranged plan. Warning Signal - An audible signal, sounded on public outdoor warning devices. 21 APPENDIX 3 COUNTY MAP r 22 we 30 APPENDIX 4 ORANGE COUNTY EMERGENCY MANAGEMENT ORDINANCE The County of Orange Ordains: Article 1 Orange County Department of Emergency Management. --Section, l,*-' Short Title This ordinance shall be known and may be cited and referred to as "Emergency Management Ordinance" for the County of Orange. Section 2. Intent and.Purpose (1) It is the intent and purpose of this Ordinance to establish an office that will insure the complete and efficient utilization of all of the County's resources to combat disaster resulting from disasters as defined herein and administer the daily functions of the Orange County Emergency Management. (2) The.Orange County Department of Emergency Management will be the coordinating agency for all activity in connection with Emergency Management. It will be the instrument through which the Orange County Board of Commissioners may exercise the authority and discharge the responsibilities vested in them during disaster emergencies. Section 3. Definitions (1) The following definitions shall apply in the interpretation of this Article: (a) "Emergency Management" is the basic government functions of maintaining the public peace, health, and safety during an emergency. This term shall include plans and preparations for protection and relief, recovery and rehabilitation from effects of a disaster as defined herein. It shall not, however, include any activity that is the primary responsibility of the military forces of the United States. (b) "Disaster" - includes- but�is not..limited to.actual r or,,. threatened, sabotage,... extraordinary fire, flood, storm, epidemic, accident, chemical spill or other impending or actual calamity endangering or threatening to endanger health, life or property of constituted government. (c) "Emergency Management Forces" shall mean the employees, equipment and facilities of all County departments, boards, councils, institutions and commissions; and 23 31 in addition, it shall include all volunteer personnel, equipment and facilities contributed by, or obtained from, volunteer persons or agencies. (d) "Volunteer" shall mean contributing a service, equipment, or facilities to the Emergency Management Agency - -withoutMrenumerati:on. - - (e) "Emergency Management Volunteer" shall mean any person duly registered, identified and appointed by the Director of the Orange County Department of Emergency Management and assigned to participate in the Emergency Management Activity. (f) "Director" shall mean the Director of the Orange County Department of Emergency Management, designated as prescribed in this Ordinance. (g) "Regulations" shall include plans, programs, and other emergency procedures deemed essential to emergency —management. Section 4. Organisation and Appointments (1) The organization shall consist of the following: (a) An agency of Emergency Management within the executive department of the Orange County government under the direction of the Orange County Board of Commissioners. The agency head of the Orange County Department of Emergency Management shall be known as the Director, and such assistants and other employees as are deemed necessary for the proper functioning of the agency will be appointed. (b) The employees and resources of all Orange County departments, boards, institutions, and councils shall participate in the emergency management activities. Duties assigned to County departments shall be the same as or similar to the normal duties of the department, where possible. (c) volunteer personnel and agencies offering service :.to.and accepted by the County. (2) The Orange County Manager shall employ a Director of the Department of Emergency Management who shall be a person well versed and trained in planning operations involving the activities of many different agencies which will operate to protect the public health, safety and welfare in the event of danger from disasters as defined in this Ordinance. 24 32 (3) The Director shall designate and appoint an Assistant Director to assume the emergency duties of the Director in the event of his absence or inability to act. Section S. Day to Day Duties and Responsibilities of the Director (1) The Director shall be responsible to the Orange County Manager in regard to all phases of emergency management activity. The Director shall be responsible for the planning, coordination, and operation of the Emergency Management activities in Orange County. The Director shall maintain liaison with the State and Federal authorities and the authorities of nearby politiical subdivisions so as to insure the most effective operation of the Emergency Management plans. . The Director's duties shall include, but not be limited to, the following: (a) Coordinating the recruitment of volunteer personnel and agencies to augment the personnel and facilities of the County of Orange for Emergency Management purposes. (b) Development and coordination of plans for the immediate use of all facilities, equipment, manpower and other resources of the County for the purpose of minimizing or preventing damage to persons and property; and protecting and restoring to usefulness governmental services and public utilities necessary for the public health, safety, and welfare. (c) Negotiating and concluding agreements with owners or persons in control of building or other property for the use of such building or other property for the Emergency Management purposes and designating suitable buildings as public shelters. (d) Through public informational programs, educating the populace as to actions necessary and required for the protection of their persons and property in case of disaster as defined herein, either impending or present. (e) -Conducting.-public practice alerts,to.insure the. efficient operation of the Emergency Management forces and to familiarize residents with Emergency Management regulations, procedures, and operations. 25 33 (f) Coordinating the activity of all other public and private agencies engaged in any Emergency Management activities; and performing other duties as described in the position job description. Section 6. Emergency Management plans (1) Comprehensive Emergency Management plans shall be adopted and maintained by resolution of the Orange County Board of Commissioners. In the preparations of these plans as it pertains to city and county organization, it is intended that the services, equipment and facilities and personnel of all existing departments and agencies shall be utilized to the fullest extent. When approved, it shall be the duty of all departments and agencies to perform the functions assigned by these plans and to maintain their portions of the plans in a current state of readiness at all times. These Plans shall have the effect of law whenever a disaster, as defined in this Ordinance, has been proclaimed. (2) The Director shall prescribe in the emergency plans those positions within the disaster organization, in addition to his own, for which lines of succession are necessary. In each instance, the responsible person will designate and keep on file with the Director a current list of three (3) persons as successors to his position. The list will be in order of succession and will nearly as possible designate persons best capable of carrying out all assigned duties and functions. (3) Each service chief and department head assigned responsibility in the Plans shall be responsible for carrying out all duties and functions assigned therein. Duties will include the organization and training of assigned employees and where needed volunteers. Each chief shall formulate the Standing Operating Procedure to implement the plans for his service. (4) Amendments to these Plans shall be submitted to the Director. If approved, the Director will then submit the amendments to the Orange County Board of Commissioners with his recommendation for their .approval Such amendments shall take .effect 30 days from..the date of approval. (5) When a required competency or skill for a disaster function is not available within government, the Director is authorized to seek assistance from persons outside of government. The assignment of duties, when of a supervisory nature, shall also include the granting of authority for the persons so 26 34 assigned to carry out such duties prior to, during, and after the occurrence of a disaster. Such services from persons outside of government may be accepted by local government on a volunteer basis. Such citizens shall be enrolled as Emergency Management volunteers. -° Section° 7 . —No •Municipal ° or Private - ,IAability (1) This ordinance is an exercise by the County of Orange of its governmental functions for the protection of the public health, safety, and welfare to the extent permitted by the Laws of the United States and North Carolina Law, neither the County of Orange nor agents and representatives of same, or any individual, receiver, firm, partnership, corporation, association, or trustee, or any of the agents thereof in good faith carrying out, complying with or attempting to comply with any order, rule or regulation promulgated pursuant to the provisions of this Ordinance and under the authority, shall be liable for any damage sustained to persons or property as the result of said activity. (2) Any person owning or controlling real estate or other premises who voluntarily and without compensation grants the County of Orange the right to inspect, designate and use the whole or any part of parts of such real estate or premises for the purpose of sheltering persons during an actual, impending and /or practice disaster situation shall not to the extent permitted by the Laws of the United States and North Carolina Laws, be held civilly liable for the death of, or injury to, any persons on or about such real estate or premises under such license, privilege or other permission; or for loss of, or damage to, the property of such person. Section S. Violations It shall be a misdemeanor for any person to violate any of the provisions of this Ordinance or plans issued pursuant to the authority contained herein, or to willfully obstruct, hinder or delay any member of the Emergency Management organization as herein defined in the enforcement of the provisions of this Ordinance or any plan issued thereunder. Section 9. Severability Should any provision of this Ordinance be declared invalid for any reason, such declaration shall not affect the validity of other provisions of this Ordinance as a whole, it being the legislative intent that the provisions of this Ordinance shall be severable and remain valid notwithstanding such declaration. 27 35 Section 10. Conflicting Ordinances, Orders Rules and Regulations Suspended At all times when the orders, rules, and regulations made and promulgated pursuant to this Article shall be in effect, they shall supersede all existing ordinances, orders, rules • °and - -regulations- winsofar --as -the ;latter- may ,be, - inconsistent therewith. Section 11. Effective Date This Ordinance shall take effect on the day of , 19 Chair, County Board of Commissioners ATTEST: Date: Clerk 28 36 APPENDIX 5 COUNTY STATE OF EMERGENCY ORDINANCE AN ORDINANCE AUTHORIZING THE PROCLAMATION OF A STATE OF EMERGENCY AND THE IMPOSITION OF PROHIBITIONS AND RESTRICTIONS DURING A STATE OF EMERGENCY Under the authority of Article 36A of Chapter 14, Chapter 166A, and Chapter 153A of the North Carolina General Statutes, the County of Orange ordains: Section 1. State of Emergency; Restrictions Authorized (a) A State of Emergency shall be whenever during times of public crisis, catastrophe, or similar public emergenc: public safety authorities are unable to order or afford adequate protection for property,..or:.whenever the occurrence of is imminent. deemed to exist disaster, rioting, F, for any reason, maintain public lives, safety or any such condition (b) In the event of an existing or threatened State of Emergency endangering the lives, safety, health and welfare of the people within Orange County or any part thereof, or threatening damages to or destruction of property, the Chair or Board of Commissioners is hereby authorized and empowered under Section 14- 288.13 and 166A -8 to issue a public proclamation declaring to all persons the existence of such a State of Emergency and in order to more effectively protect the lives and property of people within the county, to place in effect any or all of the restrictions hereinafter authorized. (c) The Chair or Board is hereby authorized and empowered to limit by the proclamation the application of all or any part of such restrictions to any area specifically designated or described within the county and to specific hours of the day or night; and to exempt from all or any part of such restrictions, while .acting in the line of and within the scope of their-respective duties, Emergency.Management officials, law enforcement officers, firemen and other public employees, rescue squad members, doctors, nurses, employees of hospitals and other medical facilities; ARC volunteers and paid staff;on -duty military personnel, whether state or federal; on -duty employees of public utilities, public transportation companies, and newspaper, magazine, radio broadcasting, and television broadcasting corporations 29 37 operated for profit; and such other classes of persons as may be essential to the preservation of public order and immediately necessary to serve the safety, health, and welfare needs of people within the county. • Section•2. - Proclamation Imposing-Prohibitions and Restrictions: (a) The Chair or Board of Commissioners by proclamation may impose the prohibitions and restrictions specified in sections 3 through 8 of this ordinance in the manner described in those sections. The Chair or Board may impose as many of those specified prohibitions and restrictions as he finds are necessary, because of an emergency, to maintain an acceptable level of public order and services and to protect lives, safety, and property. The Chair or Board shall recite the findings in the proclamation. (b)..The.proclamation.shall be in writing. The Chair or Board shall take reasonable steps to give notice of the terms of the proclamation to those affected by it and shall post a copy of it in the County Courthouse. The Chair or Board shall send reports of the substance of the proclamation to the mass communications media which serves the affected area. The Chair or Board shall retain a text of the proclamation and furnish upon request certified copies of it. Section 3. Evacuation The Chair or Board may direct and compel the evacuation of all or part of the population of the County of Orange, to prescribe routes, modes of transportation, and destination in connection with evacuation; and to control ingress and egress of a disaster area, the movement of persons within the area, and the occupancy of premises therein. Details of the evacuation may be set forth or amended in a subsequent proclamation which shall be well publicized Section 4. Curfew (a) The proclamation may impose a curfew prohibiting in certain areas and during certain periods the appearance in public of anyone who is not a member of an exempted class. The proclamation shall specify the geographical area or areas and the period during each 24 -hour day to which the curfew applies. The Chair or Board may exempt from some or 30 IN all of the curfew restrictions classes of people whose exemption the Chair or Board finds necessary for the preservation of the public health, safety, and welfare. The proclamation shall state the exempted classes and the restrictions from which each is exempted. (b)' "Unless, '-otherwise- specified- imp the,- proclamation, the curfew shall apply during the specified period each day until the Chair or Board by proclamation removes the curfew. Section S. Restrictions on Possession Consumption, or Transfer of Alcoholic Beverages The proclamation may prohibit the possession or consumption of any alcoholic beverage; including beer, wine, and spiritous liquor other than on one's own premises, and may prohibit the transfer, transportation, sale or purchases of any alcoholic beverage within the area of the County described in the proclamation. The prohibition, if imposed, may apply to transfers of alcoholic beverages by employees of Alcoholic Beverage Control stores as well as by anyone else within the geographical area described. Section 6. Restriction on Possession, Transportation, and Transfer of Dangerous Weapons and Substances (a) The proclamation may prohibit the transportation or possession off one's own premises, or the sale or purchase of any dangerous weapon or substance. The Chair or Board may exempt from some or all of the restrictions classes of people whose possession, transfer, or transportation of certain dangerous weapons or substances is necessary to the preservation of the public's health, safety, or welfare. The Proclamation shall state the exempted classes and the restrictions from which each is exempted. (b) "Dangerous weapon or substance', means: (1) Any deadly.weapon,.ammunition, explosive, incendiary device, radioactive.material..or device as defined in G.S. 14- 288.8.(c)(5);..gasoline, or other instrument or substances designed for a use that carries a threat of serious bodily injury or destruction of property. capable eof being n r ingusedtoinflictrserious bodilatY injury 31 39 or destruction of property, when the circumstances indicate that there is some probability that such instrument or substance will be so used. (3) Any part or ingredient in any instrument or substance included above when the circumstances • - ^indicate. -&- probability that such,a- part•or-- ingredient will be so used. (c) If imposed, the restrictions shall apply throughout the jurisdiction of the County or such part thereof as designated in the proclamation. (d) A violation of this section shall be punishable as provided in G.S. 14- 288.7. Section 7. Restrictions on Access to Areas (a) The proclamation may prohibit obtaining access or attempting to obtain access to any area designated in the manner described in this section, in violation of any order, clearly posted notice, or barricade indicating that access is denied or restricted. (b) Areas to which access is denied or restricted shall be designated by the Emergency Management Director and his subordinates or law enforcement officers when directed in the proclamation to do so by the Chair or Board. When acting under this authority, the Emergency Management Director and his subordinates may restrict or deny access to any area, street, highway or location within the County if that restriction or denial of access or use is reasonably necessary to promote efforts being made to overcome the emergency or to prevent further aggravation of the emergency. Section 8. The Proclamation may prohibit or restrict: (a) Movements of people in public places; (b) -The operation of off ices ,. business, establishments, and other places to or from which people.may travel.or.at which they may congregate; and (c) Other activities or conditions the control of which may be reasonably necessary to maintain order and protect lives or property during the state of emergency, within the area designated in the proclamation. 32 EN Section 9. Removal of Prohibitions and Restrictions The Chair or Board shall by proclamation terminate the entire declaration of emergency or remove any of the Prohibitions and restrictions when the emergency no longer requires them. Section 10. Superseding and Amendatory Proclamations The Chair or Board in its discretion may invoke the restrictions authorized by this ordinance in separate Proclamations, and may amend any proclamation by means of a superseding proclamation in accordance with the procedures set forth in Section 2. Section 11. Termination of Proclamation Any proclamation issued under this ordinance shall expire five days after its last imposition unless sooner term.inated.in writing under the same procedures set forth in Section 2 for proclamations. Section 12. In Case of Absence or Disability of The Chair In case of the absence or disability of the Chair, the vice Chair shall perform the functions of the Chair. In case of the absence of the Chair and vice Chair, the board in emergency sessions shall perform the functions of the Chair and shall have and exercise all of the powers herein given the Chair. The Emergency Management Director or his Assistants shall have the authority to invoke Section 3 of this Ordinance when the Chair or Board cannot be reached and cannot act in time to take actions necessary to preserve life, safety and property. Section 13. Penalty for Violation Except as provided in section 6, any person violating any prohibition.or. restriction imposed by a proclamation .authorized by this ordinance.shall be guilty of a :misdemeanor,.punishable-upon conviction by a.fine not exceeding fifty dollars ($50.00) or imprisonment not exceeding 30 days, as provided by G.S. 14 -4. 33 2" Section 14. Repeal of Conflicting Ordinances All ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 15. Territorial Applicability This ordinance shall NOT apply within the corporate limits of any municipality, or within any area of the County over which the municipality has jurisdiction to enact general police -power ordinances, unless the municipality by resolution consents to its application or the Mayor of the municipality has requested its application, in which event it shall apply to such areas as fully and to the same extent as elsewhere in the County. Section 16. Validity If any section, subsection, sentence, clause, or phrase of-this ordinance...is for any.reason held to be invalid, such decision shall not affect the validity of the remaining Portions of this ordinance. The Board of Commissioners hereby declares that it would have passed this ordinance and each section, subsection, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid. Section 17. Effective Date of Ordinance This ordinance shall take effect on the day of , 19 Chair, Orange County Board of Commissioners 34 L''M '� ATTACHMENT 1 TO APPENDIX 5 PROCLAMATION OF A COUNTY STATE OF EMERGENCY Section 1. Pursuant to County Ordinance and Chapter 166A of the General Statutes and Article 36A Chapter 14- of", -the,- General-Statutes; —1- have-•determined that a State of Emergency as defined in County Ordinance exist in the County of Orange. Section 2. I, therefore, proclaim the existence of a State of Emergency in the County of Orange. Section 3. I hereby order all county law enforcement officers and employees and all other emergency management personnel subject to my control to cooperate in the enforcement and implementation of the provisions of the county emergency ordinances which are set forth below. Section 4.. Evacuation. I have determined that, in the best interest of public safety and protection, it is necessary to evacuate the civilian population from the County of Orange. Citizens are free to use any type of transportation, but they are to use only in leaving the county. Evacuation is to occur as soon as possible. Further proclamation concerning evacuation will be issued as needed. Section 5. Curfew. Unless a member of the County's law enforcement agency or the emergency management program, every person who is located within a radius of is to be inside a house dwelling from the hours of to Section 6. No Alcoholic Beverages. There shall be no sale, consumption, transportation, or possession of alcoholic beverages during the State of Emergency in the County of Orange, except possession or consumption is allowed on a person's own premises.. Section 7. No Firearms,...ammunition,.or Explosives. During the State of Emergency,.there . shall.be.no sale.or, purchase of any type of firearm or ammunition, or.any possession of.such items along with any type of explosive off owner's own premises. Section S. Execution of Emergency Plan. All civilians and emergency management personnel are ordered to comply with the emergency reaction plan. 35 BI Section 9. This proclamation shall become effective immediately. Proclaimed this the day of 19,, at (a.m.) (p.m.) Chair, orange County Board of Commissioners 36 44 ATTACHMENT 2 TO APPENDIX 5 PROCLAMATION TERMINATING A COUNTY STATE OF EMERGENCY Section 1. On at (am /pm), I determined and proclaimed a local State -of °Emergency -for the-County-of-Orange. Section 2. On , at (am /pm), I ordered the evacuation of all civilians from the area, imposed a curfew, prohibited alcoholic beverages, firearms, ammunition and explosives, and ordered the execution of the emergency reaction plan. Section 3. I have determined that a State of Emergency no longer exists in the County of Orange. Section 4. I thereby terminate the proclamation of a local State of Emergency and all of the restrictions and orders therein. Section S. This proclamation is effective immediately. Proclaimed this the day of at (am /pm). Chair, Orange County Board of Commissioners 37 I 45 APPENDIX 6 NORTH CAROLINA MUTUAL AID AGREEMENT COUNTY OF ORANGE THIS AGREEMENT, made this day of :, M 19 =, s by -and a between Orange - County, and , an incorporated city, town or village both of North Carolina, hereinafter referred to a "party of the first part" and Orange County and an incorporated city, town or village, both of North Carolina, hereinafter referred to as "party of the second part ". WITNESSETH WHEREAS, a disaster is an occurrence or imminent threat of widespread or severe damage, injury or loss of life or property resulting from any natural or man -made accidental, military or paramilitary cause; WHEREAS, each party desires to provide its residents all possible assistance in and protection from disasters; and WHEREAS, each party can provide the other mutual aid in time of disaster since they are geographically adjacent; NOW THEREFORE, pursuant to G.S. 166A -10 and other applicable laws the party of the first part and the party of the second part agree as follows : 1. That should either party require the aid of the other, because of local state of emergency or disaster, the local Emergency Management Coordinator /Director of party requiring aid shall make a request for aid to the Local Emergency Management Coordinator /Director of the other party to this agreement. 2. That each party hereby authorizes and grants to its own local'Emergency Management - Coordinator /Director the .authority,to give - to,.use.and expend- for.the.benefit of the other party to..this- agreement all available resources needed to assist the requesting party in providing reasonable and adequate protection for the residents of the requesting party. 38 . 3. That the party who is requested to extend aid may withhold resources necessary to provide reasonable and adequate protection for its community; 4. That, unless otherwise specified, the Emergency Management forces of the party extending aid will continue to operate under- the••command, °and , control ^ofs their - own , leaders but those units actually rendering the requested aid will come under the operational control of the Emergency Management authorities of the party receiving aid; 5. That the requesting party will provide for the physical needs of those volunteers and personnel of the party extending; 6. That the party receiving aid will pay to the party extending aid all costs and expenses which the party extending aid incurred by reason of extending the aid; . 7.. That the party receiving aid will indemnify, save, defend and hold harmless the party extending aid from any action or suit arising out of supplying or extending such aid; 8. That the party receiving aid will reimburse and make whole the party extending aid for any and all damage to equipment or loss of materials incurred by reason of extending aid; 9. That the party requesting aid will provide Workman's Compensation coverage, to the extent required of either party by State law, for the extending party's forces that actually render the requested aid. 39 P. M IN WITNESS WHEREOF, the parties have set their hands and seals as of the date set forth above. ATTEST: ORANGE COUNTY Date: Clerk to the Board By: ATTEST: Chair, Orange County Board of Commissioners Date: City Secretary By: Mayor M (SEAL) CITY (SEAL) 1 OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: SEPTEMBER 14, 1990 Action Agenda Item # , )L-1 SUBJECT: PURCHASE OF NEW FIRE TRUCKS - -NEW HOPE VOLUNTEER FIRE .. DEPARTMENT DEPARTMENT: NEW HOPE RURAL FIRE DEPARTMENT ATTACHMENT(S): LEASE PURCHASE COMMITMENT LETTER INFORMATION CONCERNING PUBLIC HEARING REQUIREMENTS PUBLIC HEARING: Yes _X —No INFORMATION CONTACT: COUNTY ATTORNEY, 732 -2196 TELEPHONE NUMBERS: Hillsborough - 732 -8181 Durham - 688 -7331 Mebane - 227 -2031 Chapel Hill - 967 - 9251/968 -4501 PURPOSE: To authorize the New Hope Volunteer Fire Department to conduct a public hearing at its fire station located on N. C. Highway 86, to provide the public an opportunity to express their views on a lease purchase contract between New Hope and Emergency One, Inc., which will finance $188,807.20 of the total cost of $313,807.20 for the purchase of two fire trucks (Emergency One Model Protector XLT Pumper /Tanker Fire Apparatuses mounted on two Ford C8000 chassis). BACKGROUND: The New Hope Volunteer Fire Department has contracted for the purchase of two new fire trucks. The trucks will cost $313,807.20, $125,000 of which will be paid in cash at delivery. The balance will be financed by New Hope. New Hope is eligible for a loan at a lower interest rate (8.95% vs. 13.25 %, saving $6,000 per year for 10 years in interest expense) if the financing qualifies as a tax exempt financing under the Internal Revenue Code. To so qualify, Orange County, with whom New Hope contracts to provide fire protection service within the New Hope Fire District, must approve the financing and conduct a public hearing or direct that one be conducted. The New Hope Volunteer Fire Department has offered to conduct the public hearing at its facility in the New Hope Community. The public hearing will be held following public notice the night of October 8, 1990 at 7:30 p.m. The New Hope Volunteer Fire Department will thereafter on October 16, 1990 request Board of Commissioners approval of the financing. 2 RECOMMENDATION: Authorize the New Hope Volunteer Fire Department to conduct a public hearing at 7:30 p.m., October 8, 1990 at the New Hope Volunteer Fire Department Building; 4700 N. C. 86, for the purpose of receiving citizen comment on the lease purchase agreement between New Hope and Emergency One, Inc. 'r r FEDERAL Ir SIGNAL (;QRPOR TI©N August 9, 1990 Mr. Mike Bordeaux New Hope VFD, Inc. 4700 NC86 Chapel Hill, NC 27514 3 Re: Lease /Purchase of Two Emergency One Model Pro XLT Pumper /Tankers Dear Mr. Bordeaux: Emergency One, Inc. is pleased to provide the New Hope Volunteer Fir Department with financing assistance for its purchase of two new E -One pumper /tankers. Federal Signal Leasing, like Emergency One, Inc., is a wholly- owne-_ subsidiary of Federal Signal Corporation and was established in 1983 t- handle all of the administrative aspects of our financing programs. Volunteer departments, in order to qualify for tax -exeWt financing, =us- meet certain conditions under the federal tax code, including the reduiremen- for a public hearing. A summary of our interpretation of these "Publi- Hearing Requirements" is enclosed to assist you. Exhibit B -1 of our contract requires the signature of an authorized party t-. verify that the above requirements have, in fact, been met. Please review i-. promptly (perhaps with your attorney) to determine if immediate action i.- needed on your part. Enclosed is our standard lease /purchase agreement. The docent has bee: marked with red "X "s where signatures of authorized personnel are required These include: 1. Nwicipal Lease fi QptioLa Are t (Carbonized Form, Pages 1 -3). Please sign and date in the lower right -hand corner of the form. 2. Aggp9tance Certificate (Carbonized Form, Page 4). Bee instructions on next page. 3. InsuEMSe Cove a B—egmirements and__EjM at ial of Funds j&tter (Carbonized Form, Page 5). This form should be completed with requested informtion, signed and dated, 4. P&yMt gchedule (Attachment). Please sign acknowledge- meet and acceptance of payment terms. 5. Exhibit •B -1.1 (Attachment) is your certification to us that your department qualifies within the meaning of Section 150(e) of the Internal Revenue Code. Please review and sign where indicated. 6. IRS Fo 0 8- (Attachment). Please complete with required information and sign where indicated. (Contd.) REGENCY TOWERS, 1415 W. 22nd STREET • OAK BROOK, ILLINOIS 80521 • PHONE (708) 954-2000 • FAX (708) 964-2034 1 4 New Hope VFD, Inc. August 9, 1990 Page Two Paae Four of the lease, the Acceptance Certificate, can be retained_bv__You.r department until the fire trucks are _delivered. Upon delivery, the departmen- should sign, date and surrender this agreement to Emergency One, Inc. or its authorized dealer. Please note that the trucks will not be released to the department without this signed Certificate and your S125.000.00.dotim2ayment (payable to E@erggMX One, Inc.j. The date on the Acceptance Certificate is the commencement date of the lease. Finally, please have your attorney provide an opinion letter of substan- tially the same form as the attached sample "Opinion of Lessee's Counsel. This opinion must be on your attorney's letterhead. Please return these completed forms to me as soon as possible. After we receive the documents, properly completed, we can authorize delivery of the trucks. You will be furnished a fully- executed copy of the lease and attach- ments for your records. Should you have any questions or comnments, please do not hesitate to give me a call. encle. Sincerely, i Joanne M. Delegan Leasing Administrator 708/954 -2014 �� 5 Z- . '797 _.II __� ! PUBLIC HEAR IRG REQUIRE ICED ON VOA" UiR FIBS DRPARMWATS BY THE TECHNICAL CORRRMGMS BXM (OR4333) PASSED BY COHOESS IN OCTOMa, 1988 In order for the interest on an obligation (such as a lease /purchase contract) of a qualified volunteer fire department to be exempt from federal income tax, public hearing requirements must'be met as follows: 1. The obligation must be approved ( prior to execution) by the governmental unit with whom the VFD has a written agreement to provide firefighting services: This approval can be given by: a) the applicable elected representative of the governmental unit (such as a mayor, county board president, etc.); b) the legislative body of the governmental unit; or, C) any other elected official designated by the chief elected official. 2. Prior to ARproval, a public hearing must be held. The applicable elected representative or the legislative body of the governmental unit may appoint any person,to conduct the public hearing. It is not necessary for the legislative body or the elected representative of the governmental unit to conduct the public hearing or to be present, and it is not necessary for a report to be submitted to the legislative body. A vote need not be taken and approval of the public or attendees is not required. 3. Prior to the „public_ heaLijna (to give residents of the community an opportunity to express their views) notice must be given. This would generally involve publishing the notice in a newspaper of general circulation in the locality of the governmental unit at least 14 days prior to the hearing. The notice would generally describe the time and place of the hearing, along with a description of the issue (i.e., consideration of a lease /purchase contract to acquire an Emergency One fire truck). This summary represents our interpretation of the law and is not intended to be relied upon by volunteer fire departments or others. Such persons should consult their own tax and legal advisors. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 1990 SUBJECT: APPOINTMENTS DEPARTMENT: Board of Commissioners ATTACHMENT(S): Under Separate Cover Action Agenda Item No. =: PUBLIC HEARING YES: NO: X INFORMATION CONTACT: Beverly Blythe Ext. 2130 TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 ---------------------------------------------------------------------- PURPOSE: To maintain membership at effective levels on Commissioner's appointed boards and commissions. BACKGROUND: The following recommendation is presented for the Board's consideration ADVISORY BOARD ON AGING: Appoint Richard Hildebrandt to fill a vacant "At Large" position. The three -year term will end June 30, 1993. ARTS COMMISSION: Appoint Rosetta A. Breeze to fill a vacant "At Large" position for a two year term. ECONOMIC DEVELOPMENT COMMISSION: Appoint Bill Bracey to fill a vacant "Chapel Hill" representative position for a two year term to end June 30, 1992. RECOMMENDATION(S): As the Board decides. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18,_ 1990 SUBJECT: MINUTES DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S): UNDER SEPARATE COVER INFORMATION CONTACT: BEVERLY BLYTHE TELEPHONE NUMBER - Hillsborough - 732 -8181 Chapel Hill - 968 -4501 Mebane - 227 -2031 Durham - 688 -7331 PURPOSE: To correct and /or approve the minutes as submitted for consideration: August 30, 1990 - Joint Planning Public Hearing August 30, 1990 - Quarterly Public Hearing BACKGROUND: In accordance with 153A -42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. TION(S): As the Board decides. �0 ORANGE COUNTY TRANSPORTATION DEVELOPMENT PLAN UPDATE EXECUTIVE SUMMARY September 18, 1990 4715 CORDELL AVENUE • SMESDA, MARYLAND 20814.3016 301/652 -2411 TRANSPORTATION DEVELOPMENT PLAN FOR ORANGE COUNTY, NORTH CAROLINA EXECUTIVE SUMMARY Orange County must have a Transportation Development CMP) in place to qualify for funds administered by the Public Transportation Division of the North Carolina Department of Transportation. The plan must be approved by the County Commissioners and updated every four years. The last TDP, adopted in July 1986, has expired and an update is now due. Ecosometrics, Incorporated was chosen to prepare this TDP update for Fiscal Years 1991 -1994 under contract with the County and the NCDOT. A Steering Committee made up of human service agency representatives, planning agencies, CAT representatives, and other local government officials was formed to guide the TDP study. All agencies providing or purchasing client transportation were surveyed regarding their current services, unmet needs, and future plans requiring transportation. STUDY PRIORff1ES EXPRESSED BY THE STEERING COMMITTEE • Continue to seek to meet the needs of the elderly and handicapped, with a priority on medical trips and for social service agency clients. • Develop expanded services to persons in training programs and in placed employment situations. Transportation for employment opportunities is a real need, but may be difficult to address with fixed route services. • Provide services to persons living in the County outside Chapel Hill who are not part of the limited agency client population. Current CAT services are available only to the general public on a limited basis. Such service is needed without restriction on trip purpose to meet general mobility needs. • Provide regular out -of- county medical trips, probably to Duke Hospital. • Meet mobility needs of expanding populations of elderly and disabled person for medical trips, to nutrition sites, for employment, to shopping for food and necessities, for social and recreational purposes, and to other personal business needs. STUDY FINDINGS Transportation Arrangements in Orange County • Orange County has 11 principal human service agencies that require client transportation services. • The Chapel Hill Transit is the provider of public transportation services in Orange County, but more specifically in Cantoro and Chapel Hill and one route to the Duke West Campus in Durham. • The Orange County Coordinated Agency Transportation (CAT) Program provides human services transportation services and is administered by Orange County through the Department on Aging. • The agencies participating in the CAT program include JOCCA, OCCHS, Orange Enterprises, OPC Mental Health Center, Wake Opportunities (Head Start), Cedar Grove Day Care Center, Department of Social Services, and the Department on Aging. • The coordinated system involves the sharing of vehicles owned by various participating agencies; 23 of the 25 total vehicles in Orange County belong to the CAT program; the remaining two of the 25 vehicles in the county belong one each to the Recreation and Parks Department and to Wake Opportunities. • Of the 23 CAT vehicles, CAT and Aging both share nine of the vehicles; seven more are operated by CAT; Cedar Grove Day Care and Adult Day Treatment operate one each; OCCHS operates two; and Wake Opportunities operates the remaining three. NEEDS ANALYSIS • Areas in the County that were identified as needing additional transportation services include Little River Township, Eno, and Bingham; all areas in Northem Orange County; areas in Chatham and Person Counties; Efland, Mebane, Cedar Grove, Caldwell, and Hurdle Mills. • Rural areas outside of the Chapel Hill/Carrboro area which are not served by the Chapel Hill Transit, were cited as underserved areas. ALTERNATIVES FOR TRANSPORTATION IN ORANGE COUNTY In Chapter Four of the report, alternatives for both management and services are presented in general terms, along with their advantages and disadvantages. The alternatives include: • Management Alternatives: • Existing Management. • County Transportation Department. • Creation of a Non -Profit Transportation agency. • Chapel Hill Transit. • Contracted Private For -Profit Management Firm. • Service Alternatives: • Expanded Agency Transportation to Meet Identified Needs • DSS to purchase Medicaid Trips. • DSS to purchase JOBS program trips. • Health Department Services. • Expanded CAT demand - responsive services for medical trips. • Public Transportation • Open Doors/Existing Services • Limited Additional General Public Service • Higher Level of General Public Service • N.C. 86 Corridor Public Service/Connecting Paratransit I- 2 Cou my Orange A;�A Region J Pg Iof2 FN:DOASUR90.DOC County service Priorities and Issue Identification Survey For North Carolina Division of Aging, 1990 A. Service Priorities Which three services represent the most important service needs for your county that should be funded in the State .Plan for serving Older Adults? For a listing of potential services to consider, you may wish to refer to the "Service Adequacy Assessment" form or the "Supplemental Resource Survey." However, you do not need to restrict your priority services to those on these lists. Feel free to add other services, if appropriate. Please list specific services rather than general service categories and please do not combine issues. example of preferred format: "We need more trained, paid personnel to provide personal care to adults in their homes." ' we need more respite care (funds and man ower both in- home and community based to relieve caregivers or frail elderly. ' we need more Chore service (funds asxd manpower) to maintain the home environment for frail elderly. We need additional adult day care service both social a.-id day health care), especially in central /northern Orange County. Other honorable mentioned services are more home health care, case management, medical transportation, home repairs and affordable housing assistance_ H. Issue identification in addition to the service priorities identified above, there are important issues relating to t2e development, implementation, or use of services for older adults which h sould be addressed in the State Plan for Serving Older :adults_ Please use the back of this pare to list all such issues that you feel are relevant. reel free to include additional pages _f needed. Aa -min, try to make your comments as specific as possible. Rrample: -we have a manpower shortage in the home health aide field because_.." Certification b C. ounty Of *:cses Carey, Chair ignatug7 3 /9 Orange County Comm_rt cner --- -- - - -- (date) s F'g w of Issues identified in orange county I. We have a manpower- shortage in the home health aide /chore service field because of low wages, lack of bene -Fits and no career advancement to maintain a reliable, professionally trained pool. in addition, other factors influencing this issue are higher cost of living in the Triangle area, low employment rate resulting in local competition for ablbe para- professional workers. - We need greater-linkage and coordination in the management of all Iona term services re ardless of the settin (in -home services community services special livin❑ arranoements. nursing home care. etc) for the -Frail elderly because Df the growing number, the unclear or overlapping service provider roles, the variety of funding resources and eligibility requirements and no clearly de -Fined case management system. �• We lack an adult day health care -Facility in Orange COUnty because of high capital investment, the lack of public funding to assistance families, the need for special client transportation. 4. We lack affordable health insurance coverage -For home care because or' various = actors- cost, public vs private responsibility issue, lack of agreement on type o-F coverage necessary. �. We need to establish and deCi❑n more af70rd. =ble housina (both public and priva_e) that would provide assisted living (yard work, household tasl::s. or personal care) because o-F increasing number o= old -old who desire to live in own home. There is a need -For housing with design -Features that tal::e into account vision, de: :terity and mobility limitation over time. b. The cost of ersonal care services by county government has increased and service has been reduced because of contracting out to private agencies. Without substantial increase in public -Funding, current resources will provide care for a Much reduced population. 7. There is a need for resources to provide rest home and in-house services to elderly Dersons with mental illnesses because a :.isting services are overwhelmed by demand; thus, have very limited ability to do the case-= indin-g and outreach services in rest homes and in the community. a c:; x y O U O O M a ul a E:3 0 a 0 L•] Z 9, V Z L-1 C7 Gt U. 7+ L �8 G Q C e m r •� m UI I• I 6" ' 0 m r ZI ewe�:'Ci m' L Ca 12 vim _.S v. I I r n k E: �Isc ICL � Fix. .Q 3i �i I mI �. ' �! c L, '� C' et a+ ~ �' en W �; El G ,III z _ �' � s' cn _ sl I I I I I I I I � I � t tn. a aau PoddnS I I I I tasnpuVssoulsne I I a b sdm g • i � � g ,¢ • AvM veuun I I i i .. O >I s suorl z - - n i o j ! U z ualepuno j ate { -' ' {; I I ( I I I "' a 0 ,r, p puns wapuadapui j j a S SuollepuBE00 I I Q i ielapa� I I �° L Ln f f3 N N N N � I I N N Q Q [ [�► I I � O O C C� � � � � O OI C CO Q Q' $ $ � � o E a awls I I ' '� ` `� N N d d' 9 r r D d d c cz u u� . .. I I ►� $ $ d d`� I I _ N ku N N ° °' r r' ` `� i i� e N I c en cc g g g g � l g g g I \Tl 1 1 O O UQ.JfAv7 r rl . .a f f7 L L 290yuas 11e3ol ` poddnS kIlsnpui/ssautsng sdnalE) �No O L AeM peuun sua3 - ngpwoo Jasn/saa=i - jasn /Aed alenud ual2punO.q alenud = AUawlsJanO6uON b,lslea = pund luapuadapu) SUOIIeZiue8.10 O� sna6i�a�{/sa4O�ny� cv jejapad A1unoo umo I IAIJ s=jnoS I m 72 Li I � � V o >I 3 � 3 " m cis CD x Q `a ti EL C m m m r- 0 m a E E m E c� m E a C 0 eC m CD c L CD _c M E a o 0 3� L V ^� M t9 c �E } m 3 © m m 7. .2 N m � � O m•p � d � CCU L m eo y .s` m 2 y m .Y LD n N N U z a0 0 O h .4 C � 0 x O Cd q ro b 0 a U3 J C a U z L) u 4 .4 N N1 n rn 0 z O n, c� cv E v 0 y W ro a v � I s0 ro a� >,a b a a s� a H O u u d A a0 0 .,4 00 C O C. ci A a, 0 E y s4 7r d ti z O 0 EO a F V 4 H z O U ra O N W m� U O z z I 1 CrJ �C U) W 94 O U " G] 4 C7 CG a cv a E O O O a a rr� I � c O z 5 (D �s 0 y s. v C 0 N y 0 u L F m a 0 m ro x U zl O H HI �I UI �I pl I of I �I -1 vl °a JI HI LIG) 0 J U z L' t•; j Lf1 r=' a Orange County Supplemental Resource Survey : FY 1990 on Services to the Frail Elderly 65+ COMMENTS ON DATA APTC0825.DOC The total county resource figure for the frail elderly 65+ tabulated from agency response was $4,280,445. There were 23 agency surveys completed which included the major non- profit service providers. Proprietary agencies had a low response rate, especially in the In -Home Services Section. several voluntary support groups like Duke Family Support, Alzheimer's, etc returned the survey, but reported no financial figures. Carol Woods figures ($ 6.5 million) were not included since it is a full service, private residential Center and would give an inaccurate financial picture for the County. Agencies returning the survey are as follows: Amigo Mobility Center ($44,000) Alzheimer's Support Group ( $ 0 ) Carol Woods Residential Retirement Center ($6.5 Million) Chambers Ridge Apartments (handicapped units - $ 0 ) Chapel Hill- Carrboro Meals on wheels ( $ 48,100) Chapel Hill Dept. of Housing & Community Development($44,000) Duke Family Support Program ($ 0 ) Hasten Systems /AC Corporation ( $ 2,880 ) Home Health Agency of Chapel Hill ( $ 2,410,500) Inter -faith Council ( $ 0 ) Joint Orange - Chatham Community Action, Inc -JOCCA ($ 435,387) Medical Claims Rx ($ 0 ) Orange Congregations in Mission -OCIM ( $ 14,000 ) Orange County Dept. of Social Services ( $ 348,041 ) Orange County Dept, on Aging ( S 359,545 ) Orange County Health Department ( $ 26,600 ) Orange County Recreation and Parks Dept. ( $5,601 ) Orange - Person- Chatham Mental Health Center ($ 147,400 ) Portamedic Health Care ( $ 20,059 ) Self Help for Hard of Hearing People -SHHH ( $ 0 ) Sharon's :Jay Adult Day Care ( $ 4,792 ) The Right Staff ( $ 329,800 ) Triangle Hospice ( $ 138,600 ) The Community Services Section figures are likely to be high since most of the reported services (Congregate Meals, Transportation, senior Center, Outreach) were for all people - age 60 and over, regardless of functional capacity. The Protective Services figure was for all adults, regardless of age. Page 1 of 2 The In -Home Services Section figures are likely to be under estimated since many of the for - profit agencies did not respond iv--the survey. Suppliers of durable equipment, Home health care and electronic telephone alert systems are missing in the tabulation. The Other Supportive Services Section figures are likely to be over estimated since Home modifications /Repair, volunteer services, and information & referral were reported for all elderly (60 +). In conclusion, since there is no uniform procedure for agencies to record their financial or service records based on age or functional capacity the accuracy of the data is highly questionable. Most agencies who completed the survey did not do their program budgeting on age 65+ or functional capacity. The data should not be used to do county comparisons in North Carolina nor judge the efficency or effectiveness of agencies. However, the resource survey can be helpful in identifying funding trends that may need addressing in each county. For example, the data revealed very little reported funds (comparatively) for adult da and respite care, especially since these were ranked as high care Priority services in Orange County. Prepared by: Jerry Passmor -e, Director Orange County Dept. on Aging August, 1990 Page 2 of 2 7 ORANGE COUNTY COMMISSIONERS 106 EAST MARGARErr LANE HILLSBOROUGH, N. C. 27278 MOSES CAREY. JR. STEPHEN H. HALKIOTIS JOHN HARTWELL SHIRLEY E. MARSHALL DON WILLHOIT October 3, 1990 Mr. Eric Munson Office of the Director University of North Carolina Hospitals Manning Drive Chapel Hill, NC 27514 Dear Mr. Munson: Attached are two copies of the Agreement between The University of North Carolina Hospitals and Orange County, North Carolina for the services of one Social Service Worker S. Please sign both copies and return one to me in the attached envelope provided. If you have any questions, please do not hesitate to contact Marti Pryor -Cook, our Director of Social Services. If this office can be of any further service, please do not hesitate to contact me. Sincerely X_a-114 C�2 /*ZIL Beverly A. Blythe, Clerk Board of Commissioners /bab File C N 00? STATE OF NORTH CAROLINA COUNTY OF ORANGE AGREEMENT BETWEEN THE UNIVERSITY OF NORTH CAROLINA HOSPITALS AND ORANGE COUNTY, NORTH CAROLINA THIS AGREEMENT, made and entered into this the 1st day of September, 1990, by and between Orange County (hereinafter referred to as the COUNTY) and the University of North Carolina Hospitals, (hereinafter referred to as the Hospital) Orange County, North Carolina. WITNESSETH: WHEREAS, the Hospital has agreed to pay certain compensation for said service and the parties desire to execute this contract to delineate their understanding of their agreement; NOW, THEREFORE, the parties hereby agree as follows: 1. orange County agrees to make available to the Hospital the services of one Social Service Worker 1, one day (8 hours) per week at the Department of Obstetrics and Gynecology Clinic. 2. The Hospital agrees to reimburse the County within 15 days of receipt of monthly billings for the salary and benefits involved in maintaining one Social Worker I at the U — n Hospital. The Hospital also agrees to reimburse the County for 2 percent of the salary and benefits of a full time supervisor. Salary and benefits for the Social Worker I and the supervisor include: base salary under State Personnel Regulations; FICA taxes; county government retirement; paid vacation, sick leave, or other leave under approved county plan; paid holidays as observed by county; paid petty leave of 14 hours per year; necessary travel and per diem for job related activities. 3. Other supportive expenses provided by the Hospital include: Office space; parking space; office equipment; clerical support; and telephone service as required to adequately support eligibility determination services provided by this agreement. The Hospital also agrees to pay a processing fee of $2.00 for each "Out of Orange County" case processed. 4. The Social Worker I shall receive, process and certify or deny application for financial assistance under programs administered by OCDSS and originating in the Hospital OB /GYN Clinic. This worker shall be assisted by the Hospital staff in obtaining needed information on active cases eligible under Department of Social Services Programs. Assignment of work to this Social Worker I will be the responsibility of a designated hospital staff member. 5. The Social Services Social Worker I shall work cooperatively with the hospital staff and the social work staff of any Department of Social Services to make appropriate referrals of patients and family members with problems not related to eligibility determinations. 6. As an employee of orange County, the Social Worker I shall be directly supervised by and accountable to OCDSS. Due to the nature of this agreement and the working relationship with the hospital, it is necessary that close contact be kept with the hospital administration and certain members of the hospital medical staff. In recognition of this factor, the Director of Fiscal Services of the Hospital Will name a staff member to act as liaison between the Social Worker I, the departments of the hospital and other other staff personnel. Changes in duties and /or basis of financial participation may be made after prior written approval and agreement between the Hospital, t he Department of Obstetrics and Gynecology and Orange County Department of Social Services. Any changes in this agreement to add personnel will require the approval of the Orange County Board of Social Services and County Commissioners. 7. This Agreement shall be for the term September 1, 1990 to June 30, 1991. 8. It is the intention of the parties that this Agreement be reviewed annually, as near July 1st of each year as possible, and may be terminated by either party upon 60 days written notice but preferably at the beginning of each fiscal year. For the purpose of notice, the respective parties shall be served by certified or registered mail, return receipt requested, addressed to Orange County or the University of North Carolina Hospitals at the addresses listed below: Orange County c/o Orange Director of Social Services P.O. Box 8181 Hillsborough, North Carolina 27278 University of North Carolina Hospitals C/O The Executive Director Manning Drive Chapel Hill, North Carolina 27514 9. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. . ., IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed by its duly authorized officials. FOR AND ON BEHALF OF: ORANGE COUNTY, NORTH CAROLINA Chair, Orange County Bo r f Commissioners Da J FOR AND ON BEHALF OF THE UNIVERSITY OF NORTH CAROLINA HOSPITALS Executive Director, University Of North Carolina Hospitals Date ATTEST: Clerk of a orange C ty Board of Commissioners This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. Kenneth Chavious, orange County Finance Officer STEMS FOR FOLLOWUP BOARD MEETING DATE: —A —f s ITEM # TITLE TYPE OF FOLLOWUP FOLLOWUP COMPLETED i