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Home My WebLink AboutAgenda - 05-02-2017-11-b - Economic Development Advisory Board – Appointments 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 2, 2017 Action Agenda Item No. 11-b SUBJECT: Economic Development Advisory Board — Appointments DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: Member Roster Clerk's Office, 919-245-2130 Recommendations—(See Attached sheet) Applications for Persons Recommended Attendance Records Applicant Interest List Applications for Persons on the Interest List Economic Development Policies and Procedures PURPOSE: To consider making appointments to the Economic Development Advisory Board. BACKGROUND: The following information is for Board consideration: • Appointment to a first full term (Position #1) "Non-Profit Agency" for Delores Bailey expiring 06/30/2020. REFER TO RECOMMENDATION MEMO. • Appointment to a first full term (Position #4) "Entrepreneur" for Sharon Hill expiring 06/30/2020. • Appointment to a second full term (Position #6) "Core Business Community" for Paige Zinn expiring 06/30/2020. • Appointment for a first full term (Position #7) "Core Business Community" for Donald Bryan, Jr. expiring 06/30/2020. REFER TO RECOMMENDATION MEMO. • Approve the "Designated Liaison" recommendation for Anthony Carey to the Chapel Hill / Orange County Visitors Bureau. Partial term expiring 12/31/2017. POSITION NO. NAME SPECIAL REPRESENTATIVE EXPIRATION DATE 1 Delores Bailey Non-Profit Agency 06/30/2020 4 Sharon Hill Entrepreneur 06/30/2020 6 Paige Zinn Core Business Community 06/30/2020 7 Donald Bryan, Jr. Core Business Community 06/30/2020 N/A Anthony Carey Designated Liaison to the 12/31/2017 Chapel Hill / Orange County Visitors Bureau NOTE - If the individuals listed above are appointed, the following vacancies remain: • None FINANCIAL IMPACT: None 2 SOCIAL JUSTICE IMPACT: Enable Full Civic Participation. Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board consider making appointments to the Economic Development Advisory Board. 3 Board and Commission Members And Vacant Positions Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Meeting Times: 8:00 am second Monday every other month Terms: 2 Contact Person: Steve Brantley Meeting Place: Rotating Positions: 10 Length:3 years Contact Phone: 919-245-2325 Description: Work cohesively with the County's Economic Development staff and other economic development partners to position Orange County as a competitive location for business opportunities. Delores Bailey Day Phone:919-967-8779 Sex: Female First Appointed: 05/15/2012 1 Evening Phone:919-357-2700 Race:African American Current Appointment: 09/16/2014 109 N Graham Street FAX: 919-967-0710 Township: Chapel Hill Expiration: 06/30/2017 Chapel Hill NC 27516 E-mail:delores.bailey@gmail.com Resid/Spec Req: Number of Terms: 2 Special Repr: Non-Profit Agency Anthony Carey Day Phone:919-929-4000 Sex: Male First Appointed: 03/21/2017 2 Evening Phone:919-218-5918 Race:Caucasian Current Appointment: 03/21/2017 1152 Newberry Dr. FAX: 919-968-8527 Township: Alamance County Expiration: 06/30/2018 Mebane NC 27302 E-mail:acareyCasienahotel.com Resid/Spec Req: Number of Terms: Special Repr: Tourism Jim Kitchen Day Phone:919-801-5230 Sex: Male First Appointed: 05/15/2012 3 Chair Evening Phone: Race:Caucasian Current Appointment: 05/17/2016 133 1/2 East Franklin Street FAX: Township: Chapel Hill Expiration: 06/30/2019 Chapel Hill NC 27514 E-mail:jim-0jimkitchen.org Resid/Spec Req: Number of Terms: 2 Special Repr: UNC at Chapel Hill Sharon Kill Day Phone: 7024295099 Sex: Female First Appointed: 03/21/2017 4 Evening Phone:9199298920 Race:African American Current Appointment: 03/21/2017 301 Laurens Way FAX: Township: Chapel Hill Expiration: 06/30/2017 Chapel Hill NC 27516 E-mail:sharon @sharonhillinternational.com Resid/Spec Req: Number of Terms: Special Repr: Entrepreneur James watts Day Phone:919-265-8480 Sex: Male First Appointed: 10/20/2015 5 Evening Phone:919-672-5838 Race:Caucasian Current Appointment: 10/20/2015 4321 Hope Valley Dr. FAX: Township: Chapel Hill Expiration: 06/30/2018 Hillsborough NC 27278 E-mail:james@weaverstreetmarketcoop Resid/Spec Req: Number of Terms: 1 Special Repr: Agriculture Monday,April 10,2017 Page 1 4 Board and Commission Members And Vacant Positions Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Meeting Times: 8:00 am second Monday every other month Terms: 2 Contact Person: Steve Brantley Meeting Place: Rotating Positions: 10 Length:3 years Contact Phone: 919-245-2325 Description: Work cohesively with the County's Economic Development staff and other economic development partners to position Orange County as a competitive location for business opportunities. Paige Zinn Day Phone:919-929-0225 Sex: Female First Appointed: 01/22/2015 6 Evening Phone:919-932-4802 Race:Caucasian Current Appointment: 01/22/2015 306 Rossburn Way FAX: 919-968-8278 Township: Chapel Hill Expiration: 06/30/2017 Chapel HIll NC 27516 E-mail:pzinn@jenningsco.com Resid/Spec Req: Number of Terms: I Special Repr: Core Business Community Donald Bryan Jr. Day Phone:919-880-1478 Sex: Male First Appointed: 06/19/2012 7 Evening Phone:919-880-1478 Race:Caucasian Current Appointment: 09/16/2014 400 Market Street FAX: 919-869-2702 Township: Chapel Hill Expiration: 06/30/2017 Suite 115 E-mail:drbCabpropnc.com Resid/Spec Req: Number of Terms: 2 Chapel Hill NC 27516 Special Repr: Core Business Community John Anderson Day Phone:919-918-4832 Sex: Male First Appointed: 04/19/2016 8 Evening Phone:919-918-4851 Race:Caucasian Current Appointment: 04/19/2016 113 Hogan Woods Circle FAX: 919-918-4851 Township: Chapel Hill Expiration: 06/30/2018 Chapel Hill NC 27516 E-mail:john.anderson @wellsfargo.com Resid/Spec Req: Number of Terms: 1 Special Repr: Core Business Community Keith Coleman Day Phone:9197322171 Sex: Male First Appointed: 03/21/2017 g Evening Phone:9192181853 Race:Caucasian Current Appointment: 03/21/2017 1624 Riverside Drive Dr. FAX: Township: Hillsborough Expiration: 06/30/2019 Hillsborough NC 27278 E-mail:coleman.rk@gmail.com Resid/Spec Req: Number of Terms: 1 Special Repr: Core Business Community Mark N. ONeal Day Phone:919-493-0395 Sex: Male First Appointed: 05/15/2012 10 Secretary Evening Phone:919-815-8303 Race:Caucasian Current Appointment: 10/20/2015 3004 Stepping Stone Lane FAX: 919-493-1523 Township: Eno Expiration: 06/30/2018 Durham NC 27705 E-mail:marko@pickett-sprouse.com Resid/Spec Req: Number of Terms: 2 Special Repr: Core Business Community Monday,April 10,2017 Page 2 5 ORANGE COUNTY ECONOMIC IC DEV L >PM N^ T NORTH CAROLINA 131 W. Margaret Lane, Suite 205 Hillsborough, NC 27278 MEMORANDUM To: Donna Baker Clerk to the Board, Orange County Board of Commissioners From: Steve Brantley Director, Orange County Economic Development Date: April 7, 2017 Subject: Orange County Economic Development Advisory Board Positions Please refer to the attached letter from the Chair of the Orange County Economic Development Advisory Board, Jim Kitchen, asking for the BOCC to consider reappointments and extensions for several members of this advisory board. Best regards, Steve Brantley Director, Orange County Economic Development . .. 6 "i RA IN G C CO(J J'r C'llf"IIII INA .............................................................................................................................................................. ECONOMIC DEVELOPMENT ADVISORY BOARD April 7, 2017 To the Orange County Board of Commissioners: As Chair of the Orange County Economic Advisory Board, I would like to ask the Board of County Commissioners to consider taking the following actions to reappoint and/or extend several seats on our Advisory Board, as follows: 1. Appoint Mr. Anthony Carey, who the BOCC recently selected to fill our advisory board's hotel/restaurant & tourism position, as Economic Development's designated liaison to also serve on the Chapel Hill/Orange County Visitor's Bureau Board. He has agreed to serve in this manner. 2. Approve Ms. Sharon Hill, who was also recently appointed by the BOCC to complete a partial term expiring on 6/30/17, to represent the entrepreneurial position on the Orange County Economic Development Board for her first full 3-year term. She has agreed to serve for a second term and we request that she be reappointed. 3. Reappoint Ms. Paige Zinn, our current Vice-Chair, to a second 3-year term. She represents the Core Business Community position within the Orange County Economic Development Advisory Board. Her first term expires on 6/30/17. She has agreed to serve for a second term and we request that she be reappointed. 4. Extend the appointment of existing members D.R. Bryan and Delores Bailey for one additional year, as permitted by our advisory board's guidelines. They will complete their second terms on 6/30/17. Both individuals have extensive experience and involvement as subcommittee members on the Orange County Economic Development Small Business Grant program and provide needed leadership to review grant applications and make awards to our many small business applicants. Their continued participation will help the County's Small Business Grant's program into another successful year. In addition, D.R. Bryan has played an active role in advising the Board of County Commissioners, the Orange County Manager's Office and the Orange County Economic Development office with key matters with the ongoing consultant S.W.O.T. analysis of the County's three economic development districts and the CITAN nodes to be reviewed in 2017. His continued board representative and assistance in this regard is crucial. Thank you for your considerations of these actions. Sincerely, Jim Kitchen, Chair Orange County Economic Development Advisory Board 7 Page 1 of 2 Delores Bailey Volunteer Application Orange County Advisory Boards and Commissions Name: Ms. Delores Bailey Name Called: Home Address: 109 N Graham Street Chapel Hill NC 27516 Phone (Day): 919-967-8779 Phone (Evening): 919-357-2700 Phone (Cell): Email: dbailey @empowerment-inc.org Place of Employment: EmPOWERment Inc. Job Title: Executive Director Year of OC Residence: 1984 Township of Residence: Chapel Hill Zone of Residence: C.H. City Limits Sex: Female Ethnic Background: African American Community Activities/Organizational Memberships: Past Service on Orange County Advisory Boards: Boards/Commissions applied for: Supplemental Questions: Work Experience: Community Organizing, Affordable housing provider and economic development; Employed by EmPOWERment Inc. since 2002. Executive Director since 2007. This work experience has allowed me to work with all levels of government and all types of people and situations. Volunteer Experience: 2020 Co-Chair, Town of Chapel Hill Personnel Advisory Committee, Kidzu Board Member, former Chamber of Commerce Board Member, University/Community MLK Committee, North Carolina Association of Community Development Board member Education: Nonprofit Management Certificate- Duke Some College: University of Wisconsin-Madison, Georgia State, University of NC-Chapel Hill Other Comments: I have enjoyed being able to share by experiences and learning from other members of the boards where I was able to serve. While managing The Midway Business Center, EmPOWERment's small business incubator, I have assistance several business stabilize and eventually graduate out of the business center. I hope to be a valuable asset to this advisory board. STAFF COMMENTS: Originally applied for Rogers Road Task Force. 8 Page 2 of 2 Delores Bailey 05/02/2012 APPLIED FOR ECONOMIC DEVELOPMENT 05/02/2012. ADDRESS VERIFICATION: 109 N. Graham St. is Chapel Hill Township, CH Town Limits. This application was current on: 5/2/2012 Date Printed: 1/6/2014 9 Page 1 of 2 Sharon Hill Volunteer Application Orange County Advisory Boards and Commissions Name: Sharon Hill Name Called: Home Address: 301 Laurens Way Chapel Hill NC 27516 Phone (Day): 7024295099 Phone (Evening): 9199298920 Phone (Cell): 7024295099 Email: sharon @sharonhillinternational.com Place of Employment: Self-employed Job Title: President Year of OC Residence: 1988 Township of Residence: Chapel Hill Zone of Residence: Sex: Female Ethnic Background: African American Community Activities/Organizational Memberships: Immediate Past President, Big Brothers Big Sisters of the Triangle WCHL Radio Host - Today s Business Toastmasters (Member of 3 Chapel Hill clubs) Past Service on Orange County Advisory Boards: None Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: Combination of(1) being a citizen of Orange County since 1988, learning and observing the economic history of Orange County combined with (2) having served as president of three non- profit boards of directors, thus learning the processes of making a difference for the people and (3) listening and learning from my radio guests who are all business owners in Orange County. Reasons for wanting to serve on this board: As a local business owner and mentor to business owners, I have had the experience of working with area business owners. Many have shared their successes and failures of working in Orange County. I feel I can help bring those voices to the table. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Other Comments: 10 Page 2 of 2 Sharon Hill This application was current on: 2/27/2017 3:41:57 PM Date Printed: 3/1/2017 11 Page 1 of 2 Paige Zinn Volunteer Application Orange County Advisory Boards and Commissions Name: Mrs. Paige Zinn Name Called: Home Address: 306 Rossburn Way Chapel Hill NC 27516 Phone (Day): 919-929-0225 Phone (Evening): 919-932-4802 Phone (Cell): Email: pzinn @jenningsco.com Place of Employment: Jennings & Company Job Title: COO Year of OC Residence: 1996 Township of Residence: Chapel Hill Zone of Residence: Carrboro City Limits Sex: Female Ethnic Background: Caucasian Community Activities/Organizational Memberships: Past Service on Orange County Advisory Boards: Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: Reasons for wanting to serve on this board: Conflict of Interest: Supplemental Questions: Work Experience: Currently, Paige serves as COO of Jennings. As of June 30th, Paige and her business partner will become the new owners of Jennings when Roger and Dorothy Jennings retire. Paige's 16-year history at Jennings also includes stints as Account Supervisor and Managing Director of the agency. Prior to Jennings, Paige worked with U.S News and World Report, the Walt Disney Company and Digital Research, Inc. Volunteer Experience: Paige has been involved in numerous business organizations and Boards including Kidzu Children's Museum BOD, the United Way's Advisory Committee, the MPSC's Jupiter Ball committee and the American Advertising Federation's Board of Directors. Currently, she serves on the BOD for the Chapel Hill Carrboro Chamber of Commerce, the Ronald McDonald House of Chapel Hill's steering committee and the local 12 Page 2 of 2 Paige Zinn BB&T BOD. Education: Paige is a 1991 graduate of the University of North Carolina at Chapel Hill with a BA in English. Other Comments: Paige has received the Triangle Business Journal's 40 Under 40 award, the Triangle Business Journal'sceWomen in Business award and the Business Leader's Women Extraordinaire award. STAFF COMMENTS: 05/02/2012 applied for Economic Development Advisory Board. ADDRESS VERIFICATION: 306 Rossburn Way is Chapel Hill Township, Carrboro City Limits, Carrboro Jurisdiction. This application was current on: 5/2/2012 12:23:46 PM Date Printed: 12/31/2013 13 Page 1 of 1 Donald Bryan Jr. Volunteer Application Orange County Advisory Boards and Commissions Name: Mr. Donald Bryan Jr. Name Called: Home Address: 410 Market Street Chapel Hill NC 27516 Phone (Day): 919-880-1478 Phone (Evening): 919-880-1478 Phone (Cell): Email: drb @bpropnc.com Place of Employment: Bryan Properties, Inc. Job Title: President Year of OC Residence: 1998 Township of Residence: Chapel Hill Zone of Residence: Does not apply Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: Past Service on Orange County Advisory Boards: Boards/Commissions applied for: Supplemental Questions: Work Experience: President of Bryan Properties, Inc., a diversified real estate development and management company since 1983. Bryan Properties currently has ongoing projects in Orange, Wake, Johnston, Durham, Mecklenburg, and Cabarrus counties. Volunteer Experience: Current Board memberships The Nature Conservancy-North Carolina Board of Trustees Wake Forest University School of Law-Board of Visitors Education: East Carolina University-BS 1975 Wake Forest University- JD 1985 Other Comments: STAFF COMMENTS: Applied for Economic Development Advisory Board 05/07/2012. This application was current on: 5/7/2012 9:28:40 AM Date Printed: 1/6/2014 14 Page 1 of 2 Anthony Carey Volunteer Application Orange County Advisory Boards and Commissions Name: Anthony Carey Name Called: Home Address: 1152 Newberry Dr. Mebane NC 27302 Phone (Day): 919-929-4000 Phone (Evening): 919-218-5918 Phone (Cell): Email: acarey @sienahotel.com Place of Employment: The Siena Hotel Job Title: General Manager Year of OC Residence: 1972 Township of Residence: Alamance Count Zone of Residence: Alamance County Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: Triangle Area Hotel and Motel Association-Past President. Chapel Hill Chamber of Commerce member. Past Chair of the Orange County Visitor s Bureau. General Managers Advisory Council for Marriott International. Past Service on Orange County Advisory Boards: Orange County Visitor s Bureau (past). Bicycle Safety Task Force (Present). Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: I have worked in Chapel Hill for the past 30 years. Primarily in the Hospitality industry. I grew up in Chapel Hill and have ether worked or lived in Orange County since 1972. Reasons for wanting to serve on this board: I am very proud of Orange County and I m excited to assist in continuing to make Orange county the best place to live work and play that it can be. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Work Experience: 17 plus years in the hospitality industry; from Bellmen - General Manager. Five years in the retail industry. 15 Page 2 of 2 Anthony Carey Volunteer Experience: I have worked and volunteered with many non-profits in the Triangle area; Cornucopia House, Orange County Rape Crisis, Inter-Faith Council, Flight of Hope, and Business in Education partnership with Chapel Hill- Carrboro and Orange County Schools. Over the past three years I have served on the Board of Directors for the Chapel Hill-Carrboro Chamber of Commerce. I am currently the Vice-Chair for the foundation for a Sustainable Community, and in coming Chair for 2010. Education: Cornell University On-line Hospitality Management 2000-2005 Other Comments: I grew up in Chapel Hill, and I love marketing the town and county I have spent my life enjoying. STAFF COMMENTS: Originally applied for Chapel Hill/Orange County Visitors Bureau 10/6/09. ADDRESS VERIFICATION: 1152 Newberry Dr., Mebane is Alamance County. MAY BE ELIGIBLE FOR LODGING POSITION. This application was current on: 10/6/2009 5:15:03 PM Date Printed: 2/16/2017 16 BOCC Attendance Report For Re-appointments Economic Development Advisory Board Mar / 2016 — Mar / 2017 Member Appointed Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Delores Bailey 05/15/2012 p NA p P P A Sharon Hill 03/21/2017 NA Paige Zinn 01/22/2015 A NA P E P P Donald Bryan, Jr. 06/19/2012 p p p P E P P: Present A: Absent E: Excused NM:No Meeting Current through-03/31/2017 17 Applicant Interest Listing by Board Name and by Applicant Name Contact Person: Steve Brantley Economic Development Advisory Board (REQUIRES Contact Phone: 919-245-2325 . Pegi Brady Day Phone: 919-918-7033 Sex: Female 100 N.Elliott Road Evening Phone: 919-819-2905 Race: Caucasian Chapel Hill NC 27514 Cell Phone: 919-819-2905 Township: Chapel Hill E-mail: mbrady @bbandt.com Res.Eligibility: Date Applied: 03/08/2017 Skills: Also Serves On: Duane Aaron Butner Day Phone: 8643610893 Sex: Male 331 Botan Way Evening Phone: 8643610893 Race: Caucasian Hillsborough NC 27278 Cell Phone: 8643610893 Township: Hillsborough E-mail: aaronbutner @gmail.com Res.Eligibility: Hillsborough Twnshp- Date Applied: 02/15/2017 Skills: Also Serves On: David Gephart Day Phone: 919-732-6464 Sex: Male 1401 Poplar Lane Evening Phone: 919-732-9886 Race: Caucasian Hillsborough NC 27278 Cell Phone: 919-656-7104 Township: Eno E-mail: dave.gephart@halo.com Res.Eligibility: County Date Applied: 02/15/2017 Skills: Sales Management Also Serves On: Daniel Lassiter Day Phone: 2523405243 Sex: Male 180 BPW Club Rd apt b7 Evening Phone: 2523405243 Race: Caucasian carrboro NC 27510 Cell Phone: 2523405243 Township: Chapel Hill E-mail: galuf84 @gmail.com Res.Eligibility: Carrboro City Limits Date Applied: 04/05/2017 Skills: Also Serves On: Emily Mixon Day Phone: 8436705521 Sex: Female 1204 Drew Hill Ln Evening Phone: 8436705521 Race: Caucasian Chapel Hill NC 27514 Cell Phone: 8436705521 Township: Chapel Hill E-mail: emilykaidon @gmail.com Res.Eligibility: C.H.City Limits Date Applied: 02/20/2017 Skills: Also Serves On: Thursday,April 20,2017 Page 1 of 2 18 Applicant Interest Listing by Board Name and by Applicant Name Contact Person: Steve Brantley Economic Development Advisory Board (REQUIRES Contact Phone: 919-245-2325 Blaine Schmidt Day Phone: 704-425-8225 sex: Male 409 Perry Creek Drive Evening Phone: 704-425-8225 Race: Caucasian Chapel Hill NC 27514 Cell Phone: 704-425-8225 Township: Chapel Hill E-mail: ocncdbrd @extemporaneous.org Res.Eligibility: C.H.City Limits Date Applied: 03/01/2017 Skills: Also Serves On: Board of Equalization and Review(REQUIRES DISCL Michelle Tartalio Day Phone: 9194844918 Sex: Female 2007 Whitmore Circle Evening Phone: 9198697210 Race: Caucasian Chapel Hill NC 27516 Cell Phone: 9179523826 Township: Chapel Hill E-mail: mtartalio @enlightresearch.com Res.Eligibility: Carrboro City Limits Date Applied: 02/22/2017 Skills: Also Serves On: Phil Venable Day Phone: 703-447-3522 Sex: Male 530 Hoover Road Evening Phone: 703-447-3522 Race: Caucasian Mebane NC 27302 Cell Phone: 703-447-3522 Township: Cheeks E-mail: venable.phil @gmail.com Res.Eligibility: County Date Applied: 01/12/2017 Skills: Also Serves On: Mrs. Sarah Williams Day Phone: 336-278-5106 Sex: Female 600 S.Churton St,Apt. 126 Evening Phone: 843-592-0516 Race: Caucasian Hillsborough NC 27278 Cell Phone: 843-592-0516 Township: Hillsborough E-mail: skandrews12 @gmail.com Res.Eligibility: Hillsborough ETJ Date Applied: 04/12/2017 Skills: Also Serves On: Thursday,April 20,2017 Page 2 of 2 19 Page 1 of 2 Pegi Brady Volunteer Application Orange County Advisory Boards and Commissions Name: Pegi Brady Name Called: Home Address: 100 N. Elliott Road Chapel Hill NC 27514 Phone (Day): 919-918-7033 Phone (Evening): 919-819-2905 Phone (Cell): 919-819-2905 Email: mbrady @bbandt.corn Place of Employment: BB&T Chapel Hill Job Title: Market President Year of OC Residence: 0000 Township of Residence: Chapel Hill Zone of Residence: Sex: Female Ethnic Background: Caucasian Community Activities/Organizational Memberships: I live in Durham at 4708 Knight s Arm Dr. 27707 (off Farrington Rd.) but I have worked at BB&T in Chapel Hill since 2003. I am currently the treasurer of the Galloway Ridge Board in Pittsboro, NC and am a member of the East Chapel Hill Rotary Club and The Chapel Hill Carrboro Chamber of Commerce. Past Service on Orange County Advisory Boards: N/A Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: I have been a commercial banker in the Chapel Hill and Orange County market since 2003 and work primarily with a variety of small and medium size businesses in the county. In my role as a commercial banker, I am often called upon for my advice on the feasibility of projects my clients are considering. I support economic development in Orange County and have developed an understanding of the factors that are key to business success. Reasons for wanting to serve on this board: I was asked to consider the Economic Development Advisory Board and due to my interest and experience, I believe I would add value to the Board. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: 20 Page 2 of 2 Pegi Brady Other Comments: This application was current on: 3/8/2017 5:59:42 PM Date Printed: 3/20/2017 21 Page 1 of 2 Duane Aaron Butner Volunteer Application Orange County Advisory Boards and Commissions Name: Duane Aaron Butner Name Called: Home Address: 331 Botan Way Hillsborough NC 27278 Phone (Day): 8643610893 Phone (Evening): 8643610893 Phone (Cell): 8643610893 Email: aaronbutner @gmail.com Place of Employment: BB&T - Chapel Hill Job Title: Vice President - Small Business Market Leader Year of OC Residence: 2015 Township of Residence: Hillsborough Zone of Residence: Hillsborough Twnshp - In City Limits Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: ***APPLICATION FOR ECONOMIC DEVELOPMENT ADVISORY BOARD*** * CURRENTLY SERVING 4 YEAR TERM ON HILLSBOROUGH WATER & SEWER ADVISORY BOARD. * INVOVLED WITH CHAPEL HILL CHAMBER AND WORK WITH THE ECONOMIC DEVELOPMENT & PUBLIC POLICY COMMITTEE * VICE PRESIDENT AT BB&T - CHAPEL HILL * BB&T UNITED WAY LEADER FOR ORANGE COUNTY * ORIGINALLY FROM HILLSBOROUGH, NC Past Service on Orange County Advisory Boards: NONE Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: I am originally from Hillsborough and absolutely love Orange County. I have built a new home in Hillsborough and plan on living here for the rest of my life. I have worked for BB&T since 2001 and have many years of experience dealing with economic development; currently I am the Small Business Market Leader in Chapel Hill. I have studied abroad, living in Arequipa, Peru while also having the opportunity to travel into other parts of South America and the United Kingdom. While my bachelor s degree is in Theology and my Master s degree is in Counseling, I feel this helps me serve my clients and prospects by bringing honest and compassionate insight to what they face on a day to day basis. I have experience in small business lending,winning BB&T s Sterling Award as the Best of the 22 Page 2 of 2 Duane Aaron Butner Best. I understand what business owner s face, both from an existing operation to brand new start ups. I manage a team of sales people, so I understand what type of leadership is needed to help motivate a team to achieve goals. With all of that under my belt, along with having lived in different cultures abroad, I am confident I can be of great assistance to the future growth that is coming to Orange County! Reasons for wanting to serve on this board: I want to serve on the Economic Development Advisory Board because Orange County is my home and where I do business. My wife, daughter and I are dependent upon the future business development and economic growth of Orange County. My passion is to watch the economy grow in Orange County by helping bring fresh and innovative ideas to see how we can help small businesses thrive. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Other Comments: This application was current on: 2/15/2017 Date Printed: 4/12/2017 23 Page 1 of 2 David Gephart Volunteer Application Orange County Advisory Boards and Commissions Name: David Gephart Name Called: Home Address: 1401 Poplar Lane Hillsborough NC 27278 Phone (Day): 919-732-6464 Phone (Evening): 919-732-9886 Phone (Cell): 919-656-7104 Email: dave.gephart @halo.com Place of Employment: HALO Branded Solutions Job Title: National Account Manager Year of OC Residence: 1970 Township of Residence: Eno Zone of Residence: County Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: President of Poplar Ridge Property Owners Association (25 houses) Hillsborough Chamber Chapel Hill Chamber Expiring term on the CH/OCVB (8 years) Previously - President Hillsborough Exchange Club (2 terms) Hillsborough Chamber Board (9 years) Vice-Chair Alliance for Historic Hillsborough Boy Scouts of America (District Chair, Scoutmaster, Cubmaster) Past Service on Orange County Advisory Boards: Expiring term on Chapel Hill Orange County Visitor s Bureau Orange County Energy Board Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: Having worked with several Chambers of Commerce I have a lot of experience and a love in working on Business Development and Economic Development! As a Marketing Manager Director with FedEx Supply Chain, I have a global understanding of the international supply chain and how important Orange County can be to relocating businesses. Reasons for wanting to serve on this board: For over 40 years I have chosen to live in Orange County(Chapel Hill, Carrboro, and Hillsborough)and I know many aspects of the county that some new comers are not aware of. I want to help Orange County to grow smart and to give back to the community where I live! Conflict of Interest: Supplemental Questions: 24 Page 2 of 2 David Gephart Work Experience: I am a senior sales and marketing professional Volunteer Experience: Boy Scouts of America (2x- Cubmaster, Scoutmaster, District Chair) Hillsborough Exchange Club Hillsborough/Orange County Chamber (Board) - Hog Day Alliance for Historic Hillsborough (Bd. & Treas.) Education: UNC-CH BSBA Other Comments: I was elected by the Board of the Alliance for Historic Hillsborough to serve as it's designated representative on the Chapel Hill/Orange County Visitors Bureau. I request to be appointed.STAFF COMMENTS: Originally applied for Chapel Hill/Orange County Visitors Bureau 9/26/2007. ADDRESS VERIFICATION: 1401 Poplar Lane, Hillsborough, NC is in Eno Township. Updated applicatino 09/30/2014. This application was current on: 5/5/2016 Date Printed: 5/5/2016 25 Page 1 of 2 Daniel Lassiter Volunteer Application Orange County Advisory Boards and Commissions Name: Daniel Lassiter Name Called: Home Address: 180 BPW Club Rd apt b7 carrboro NC 27510 Phone (Day): 2523405243 Phone (Evening): 2523405243 Phone (Cell): 2523405243 Email: galuf84 @gmail.corn Place of Employment: Durham Board of Elections Job Title: Deputy Director Year of OC Residence: 2016 Township of Residence: Chapel Hill Zone of Residence: Carrboro City Limits Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: I just moved to Orange County but I have been active in local government for over 8 years. I have a MPA with a concentration in local government. Past Service on Orange County Advisory Boards: Affordable Housing Advisory Board Economic Development Advisory Board Boards/Commissions applied for: Affordable Housing Advisory Board Background, education and experience relevant to this board: I have an MPA and I have studied in detail socioeconomic issues facing local governments. Reasons for wanting to serve on this board: I believe that affordable housing is paramount to providing a diverse community. I think Orange County could be a leader in promoting affordable housing in the Triangle without sacrificing quality of living. Conflict of Interest: 26 Page 2 of 2 Daniel Lassiter Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: I have an MPA with a concentration in local government so I understand the importance of economic development. Reasons for wanting to serve on this board: I would like to learn more about local government from a different area than what I currently work with. As a deputy director in Elections, I don t get to participate in other areas of local government as much as I would like. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Other Comments: This application was current on: 4/5/2017 10:26:24 AM Date Printed: 4/12/2017 27 Page 1 of 2 Emily Mixon Volunteer Application Orange County Advisory Boards and Commissions Name: Emily Mixon Name Called: Home Address: 1204 Drew Hill Ln Chapel Hill NC 27514 Phone (Day): 8436705521 Phone (Evening): 8436705521 Phone (Cell): 8436705521 Email: emilykaidon @gmail.com Place of Employment: Blue Cross Blue Shield of NC Job Title: Information Security Analyst Year of OC Residence: 2016 Township of Residence: Chapel Hill Zone of Residence: Sex: Female Ethnic Background: Caucasian Community Activities/Organizational Memberships: Infragard Past Service on Orange County Advisory Boards: n/a Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: My education background is in Genetics and business (accounting). I have worked in various business sectors including manufacturing, healthcare and information technology and I believe that I can offer a well informed outsider s view. Reasons for wanting to serve on this board: I would like to serve on the board because I would love the opportunity to serve my community. Conflict of Interest: Commission for the Environment Background, education and experience relevant to this board: My education background is in Genetics and business (accounting). I have worked in various business sectors including manufacturing, healthcare and information technology and I believe that I can offer a well informed outsider s view. Reasons for wanting to serve on this board: I would like to serve on the board because I would love the opportunity to serve my community. Conflict of Interest: 28 Page 2 of 2 Emily Mixon OPC Oversight Board Background, education and experience relevant to this board: My education background is in Genetics and business (accounting). I have worked in various business sectors including manufacturing, healthcare and information technology and I believe that I can offer a well informed outsider s view. Reasons for wanting to serve on this board: I would like to serve on the board because I would love the opportunity to serve my community. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Other Comments: This application was current on: 2/20/2017 4:11:41 PM Date Printed: 2/28/2017 29 Page 1 of 2 Blaine Schmidt Volunteer Application Orange County Advisory Boards and Commissions Name: Blaine Schmidt Name Called: Home Address: 409 Perry Creek Drive Chapel Hill NC 27514 Phone (Day): 704-425-8225 Phone (Evening): 704-425-8225 Phone (Cell): 704-425-8225 Email: ocncdbrd @extemporaneous.org Place of Employment: Cisco Systems, Inc. Job Title: Security Engineer Year of OC Residence: 2014 Township of Residence: Chapel Hill Zone of Residence: C.H. City Limits Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: Alternate on the Orange County Board of Equalization and Review Past Service on Orange County Advisory Boards: Alternate for the Orange County Board of Equalization and Review Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: Broad business and legal background (finances, processes), licensed NC attorney Reasons for wanting to serve on this board: Making permanent home in Orange County, want to contribute to business development Conflict of Interest: Chapel Hill Planning Commission Background, education and experience relevant to this board: Broad business and legal background (finances, processes), licensed NC attorney Reasons for wanting to serve on this board: Having lived and schooled in Chapel Hill, interested in orderly growth of the community Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: 30 Page 2 of 2 Blaine Schmidt Board of Equalization and Review(REQUIRES DISCLOSURE STATEMENT) Application Date: 9/29/2014 Background, education and experience relevant to this board: Broad business and legal background (finances, processes), licensed NC attorney Reasons for wanting to serve on this board: Provide legal expertise toward ensuring accurate and standardized taxation on property Conflict of Interest: Board of Equalization and Review(REQUIRES DISCLOSURE STATEMENT) Application Date: 3/1/2017 Background, education and experience relevant to this board: Broad business and legal background (finances, processes), licensed NC attorney, real property owner Reasons for wanting to serve on this board: Having lived and schooled in Chapel Hill, interested in orderly growth of the community Conflict of Interest: Other Comments: This application was current on: 3/1/2017 Date Printed: 4/12/2017 31 Page 1 of 2 Michelle Tartalio Volunteer Application Orange County Advisory Boards and Commissions Name: Michelle Tartalio Name Called: Home Address: 2007 Whitmore Circle Chapel Hill NC 27516 Phone (Day): 9194844918 Phone (Evening): 9198697210 Phone (Cell): 9179523826 Email: mtartalio @enlightresearch.com Place of Employment: Enlight Research, LLC Job Title: Co-Founder, Research Director Year of OC Residence: 2012 Township of Residence: Chapel Hill Zone of Residence: Carrboro City Limits Sex: Female Ethnic Background: Caucasian Community Activities/Organizational Memberships: Board of Directors, Easter Seals UCP of NC & VA Chairman of the Board of Advisors for Enlight Research, LLC a start-up research business based in the Triangle area. Past Service on Orange County Advisory Boards: None Boards/Commissions applied for: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: I would consider myself a scout or an individual who has had success in identifying emerging areas for investment and opportunity.Although I am young, I have had a successful career working with Fortune 500 companies across the US and globally and have recently started a company in the community which is focused on improving strategy development and partnerships between boards and executives. I am looking for opportunities to put the skills I used for large for-profit businesses to work in the community. Reasons for wanting to serve on this board: I have recently started participating more in the community, particularly in my role with Easter Seals UCP of NC and VA and I have found giving back to the community to be extremely rewarding. Conflict of Interest: Supplemental Questions: 32 Page 2 of 2 Michelle Tartalio Other Comments: This application was current on: 5/5/2016 Date Printed: 5/5/2016 33 Page 1 of 3 Phil Venable Volunteer Application Orange County Advisory Boards and Commissions Name: Phil Venable Name Called: Home Address: 530 Hoover Road Mebane NC 27302 Phone (Day): 703-447-3522 Phone (Evening): 703-447-3522 Phone (Cell): 703-447-3522 Email: venable.phil @gmail.com Place of Employment: Wells Fargo Job Title: Technical Project Coordinator Year of OC Residence: 2012 Township of Residence: Cheeks Zone of Residence: Sex: Male Ethnic Background: Caucasian Community Activities/Organizational Memberships: Co founder and Board of NCourage (new NPO) Co organizer of Stand Against HB2 concerts Past Service on Orange County Advisory Boards: None Boards/Commissions applied for: Orange County Planning Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: As a project manager at a large bank and an organizer of a local NPO, I feel I would bring a big picture planning strategy coupled with a feel for the local issues concerning Orange County such as how to grow in the 21st century while respecting the traditional rural values that are at its foundation. Reasons for wanting to serve on this board: I would want to serve on this board to grow in my capacity as a county organizer and planner and, ultimately, serve both the rural and town interests of the county. Conflict of Interest: 34 Page 2 of 3 Phil Venable Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: As someone who ran a small music management and booking agency, I see small business as the engine that is the bedrock of the county. This experience can be leveraged to develop smart growth strategies county wide and work to increase the areas attractiveness to national chains and corporation. Reasons for wanting to serve on this board: Economic development drives the quality of life in this area, which in turns makes it attractive to employers. I believe the economic health is the key driver for the other policies that make Orange County so attractive to both employees and employers. Conflict of Interest: Orange County Housing Authority Background, education and experience relevant to this board: As someone who has lived in substandard housing and had childhood friend who have lived in public housing, I know from first hand experience how your home environment can shape your health and mental outlook. Reasons for wanting to serve on this board: I believe everyone in Orange County should have affordable housing that allows families to thrive in a safe and healthy environment. Conflict of Interest: Supplemental Questions: Orange County Planning Board (REQUIRES DISCLOSURE STATEMENT) Please list the work/volunteer experience/qualifications that would add to your expertise for this board. Project Management skills and organization/planning skills from local grass roots issues What unique perspective can you bring to the Orange County Planning Board? As someone who has known Orange County citizens from all walks of life, I believe I can bring a well balanced approach to the planning of sensible growth in Orange County What do you see as the responsibilities of this board, and what do you hope to accomplish if appointed? I believe the board s responsibility is to all Orange County citizens, including its rural citizens. I would like the board s accomplishments to not only focus on its larger communities, but the smaller ones who need help. What do you consider to be be the most important issues facing Orange County related to growth? The influx of people into Orange County puts significant strains on its infrastructure and that is where a great deal of attention and time should be put. What role should the Planning Board take in guiding and regulating growth? I think the Board should take an aggressive hands on approach to guiding and regulating growth to ensure that Orange County grows in a sensible way that doesn t leave an citizen behind. How would you, as a member of the Planning Board, contribute to the implementation of the Board of Commissioners' adopted Goals and Priorities? I would move for more affordable housing, better county transportation,and greater assistance to the rural areas. 35 Page 3 of 3 Phil Venable Other Comments: This application was current on: 1/12/2017 4:01:19 PM Date Printed: 1/13/2017 36 Page 1 of 2 Sarah Williams Volunteer Application Orange County Advisory Boards and Commissions Name: Mrs. Sarah Williams Name Called: Home Address: 600 S. Churton St, Apt. 126 Hillsborough NC 27278 Phone (Day): 336-278-5106 Phone (Evening): 843-592-0516 Phone (Cell): 843-592-0516 Email: skandrews12 @gmail.com Place of Employment: Elon University Job Title: Program Coordinator for Center for Engaged Learn Year of OC Residence: 2015 Township of Residence: Hillsborough Zone of Residence: Hillsborough ETJ Sex: Female Ethnic Background: Caucasian Community Activities/Organizational Memberships: member of Resurrection church, frequent visitor of local parks, increasing involvement in Orange County Democratic Women and Habitat for Humanity. Past Service on Orange County Advisory Boards: none Boards/Commissions applied for: Affordable Housing Advisory Board Background, education and experience relevant to this board: Lived experience- I have lived in Hillsborough apartments with increasing rent and am currently house hunting in the area (without much luck) Education - I ve studied Community Development(my masters is from Vanderbilt s Peabody College in Community Development and Action)so I have an interest in and knowledge of the built environment, community building, some urban planning, etc. Reasons for wanting to serve on this board: I am frustrated by the ambiguous fair market value used as the reason to raise rent AND by the lack of affordable entry-level housing for first-time homeowners so I have a very strong lived experience to bring to this board. In addition, I feel I could represent young professionals and first time homebuyers looking to live in the area that face moving to Durham, Mebane, etc. if Hillsborough doesn t cultivate affordable housing. Conflict of Interest: 37 Page 2 of 2 Sarah Williams Board of Social Services Background, education and experience relevant to this board: I ve worked in a variety of nonprofits and have a masters degree in community work. I have worked with organizations in the following issue areas: foster care, women s center, community health, education, arts, United Way and others I ve studied social services, non-profits, community support, human development, etc. that I feel would provide a strong background for social service support. Reasons for wanting to serve on this board: I have an interest in better understanding the social service needs, resources and organizations in our county. I feel like this board would expose me to that and allow me to intervene to provide stronger social support to our community. Conflict of Interest: Economic Development Advisory Board (REQUIRES DISCLOSURE STATEMENT) Background, education and experience relevant to this board: Again, I ve worked in nonprofits and studied community development which I believe would prepare me with a good foundation to support this board. In addition, I am the daughter of a small business owner and from a small town that supported local business so I have lived experience in this category as well. Reasons for wanting to serve on this board: I ve read a lot on economic inequality and economic development. I have an interest in supporting small-town revival in our nation and I believe one way to keep small-town living a viable option is to ensure that charming small towns like Hillsborough nurture their economic development and opportunity for residents to keep making money and providing taxes to support social services and growth for the towns. i would love to be a part of that process for our own community. Conflict of Interest: Supplemental Questions: Boards/Commissions appointments: Other Comments: This application was current on: 4/12/2017 8:58:25 PM Date Printed: 4/18/2017 38 ECONOMIC DEVELOPMENT ADVISORY BOARD POLICIES AND PROCEDURES SECTION I: SCOPE A. Purpose 1. To establish a policy and procedures whereby the Orange County Board of Commissioners will establish the specific policies and procedures governing the Economic Development Advisory Board. 2. The Orange County Board of Commissioners may establish and appoint an advisory board whose duty is to serve in an advisory capacity to Orange County's Economic Development department in support of its core mission of encouraging economic development within Orange County. B. Authority 1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards. 2. North Carolina General Statute 158-8 grants boards of county commissioners the authority to establish economic development advisory boards. 3. The Orange County Advisory Board Policy serves as the underlying policy document to which the Economic Development Advisory Board, in addition to this policy and procedure document, is subject. 4. In the event that there is a conflict between the Orange County Advisory Board Policy and this Policies and Procedures document, this Policies and Procedures document shall control. C. Charge 1. The charge of the Economic Development Advisory Board is as follows: a) Work cohesively with Orange County's Economic Development staff and their economic development partners to position Orange County as a competitive location for business opportunities. b) Although the Economic Development Advisory Board membership will represent a variety of business and geographic interests, the Economic Development Advisory Board, as a whole will work together for the good of Orange County as a whole. c) The Economic Development Advisory Board will function under the guidelines for growth set out in Orange County's Land Use Plan. d) The Economic Development Advisory Board shall provide an Annual Report to the Board of County Commissioners, summarizing its activities, successes and programs of the past year. SECTION II: GOALS AND OBJECTIVES A. Goals 1. Support and encourage commercial and industrial growth in Orange County. 2. Create desirable jobs for Orange County's citizens. Page 1 of 4 April 23, 2012 39 ECONOMIC DEVELOPMENT ADVISORY BOARD POLICIES AND PROCEDURES B. Objectives 1. Meet with prospective clients, and be involved with select economic development endeavors; 2. Participate and advise in discussions, evaluations, and decisions on appropriate economic development uses of the proceeds from the quarter cent sales tax; 3. Craft, analyze and promote economic development initiatives; 4. Identify and review potential new markets; 5. Assist in planning economic development policy; 6. Actively engage in stimulating community discussions on economic development issues; 7. Assist with the small business loan program; 8. Set priorities on the location and type of infrastructure (water, sewer,fiber)for the County's Economic Development Districts; 9. Help determine how Orange County might partner with the towns on economic development initiatives; and 10. Assist and advise on the recommended areas suitable for economic development and commercial nodes. SECTION III: MEMBERSHIP A. Authority 1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards and to appoint members to and remove members from those advisory boards. In acting on this authority the Orange County Board of Commissioners hereby establishes certain general conditions to which applicants and members of advisory boards should conform. B. Composition 1. The Economic Development Advisory Board is composed of 10 voting members. Members shall include representatives from the following sectors: a. Orange County's core business community, including banking, construction, manufacturing, architecture, real estate, legal, development, utility management, etc. b. An individual who represents agriculture; c. An individual actively involved in entrepreneur activities; d. An individual representing the University of North Carolina at Chapel Hill preferably involved in the development activities, such as planning for Carolina North, or on the foundation side of business development; e. The tourism sector represented by an individual involved in retail and/or hospitality, such as a restaurant or hotel manager, or someone involved in the arts; f. An individual representing the nonprofit sector; and Page 2 of 4 April 23, 2012 40 ECONOMIC DEVELOPMENT ADVISORY BOARD POLICIES AND PROCEDURES g. At some point in the future, a representative of Duke University, preferably involved in development activities that may have an impact on Orange County including support of university spin-off entities, may be included. 2. A majority of members shall be residents of Orange County and shall maintain their domicile in Orange County. Domicile is defined as one's permanent established home as distinguished from one's temporary although actual place of residence. The Clerk shall confirm the residency of applicants. 3. Members shall have a direct or indirect background in economic development, and be actively involved in promoting business. Candidates should either live in Orange County, have invested in Orange County, or have a direct economic development interest in Orange County. 4. The Hillsborough/Orange County Chamber of Commerce and the Chapel Hill/Carrboro Chamber of Commerce shall assist the Orange County Economic Develop staff to review, recruit and recommend potential candidates. 5. There shall be an Economic Development Working Group that will be comprised of economic development professionals, such as economic development practitioners from the municipalities of Orange County, the University of North Carolina at Chapel Hill, and Durham Technical Community College. a. This group will assist the Orange County Economic Development department with special projects, on an 'as needed' basis. b. Members of this group will be selected based on their skill set and the special project to be addressed. c. Selection of these group members will be by the Orange County Economic Development department and/or appropriate members of the Economic Development Advisory Board. d. The working group will adhere to the same policies and procedures as the Economic Development Advisory Board,with the exception of their provisional nature. SECTION IV. MEETINGS A. Staffing 1. Orange County staff may serve a support function to advisory boards upon the approval of the Orange County Manager. B. Joint Meetings 1. The Economic Development Advisory Board may attend an annual meeting with the Orange County Board of Commissioners to review and discuss its activities and accomplishments. Page 3 of 4 April 23, 2012 41 ECONOMIC DEVELOPMENT ADVISORY BOARD POLICIES AND PROCEDURES SECTION V. ORIENTATION A. Attendance 1. Each member shall attend an orientation presented by the Economic Development department to familiarize the advisory board members with the operation of County government, the Economic Development department rules, and the operating procedures of the advisory board. 2. Each voting member will be encouraged to complete the orientation within four weeks of his or her appointment. Additional training will be developed as needed. SECTION VI. BY-LAWS A. By-Laws 1. Any bylaws adopted by the Economic Development Commission or Economic Development Advisory Board are void and no further bylaws shall be adopted. Procedure shall be governed solely by this policy document and the General Advisory Board Policy Document. 2. The Economic Development Advisory Board shall, for the purposes of conducting discussion and debate only, follow the Rules of Procedure for the Board of County Commissioners. 3. Should the Economic Development Advisory Board determine modifications to policies and procedures are necessary, the Economic Development Advisory Board may petition the Board of County Commissioners for such modifications. Page 4 of 4 April 23, 2012 42 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ADVISORY BOARD POLICY SECTION I: SCOPE A. Purpose 1. To establish a policy and procedures whereby the Orange County Board of Commissioners will make appointments to public advisory boards, committees, commissions, and councils(hereinafter"advisory boards"). B. Authority 1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards. 2. The Orange County Board of Commissioners may establish rules and regulations in reference to managing the interest and business of the County. 3. The Orange County Board of Commissioners has the responsibility to appoint residents to serve as members of advisory boards established by the Commissioners. 4. Orange County department directors and staff are responsible for providing support to the advisory boards. C. Policy and Periodic Review 1. This Advisory Board Policy establishes some parameters for: a. Appointments to state-mandated, regional, and/or county-developed advisory boards. b. Removals from such advisory boards. c. Quorum and voting standards. d. A code of general conduct for advisory board members. e. Other aspects of advisory board service the Orange County Board of Commissioners wishes to address. 2. Periodic Review a. Periodic review of this Advisory Board Policy will be conducted every five (5) years by the Orange County Board of Commissioners. b. This Advisory Board Policy may be changed or adjusted as deemed necessary by the Orange County Board of Commissioners regardless of whether it is scheduled for a review. D. Applicability 1. To the extent it does not conflict with the statute or ordinance creating a specific advisory board, where applicable, this Advisory Board Policy applies to the following Orange County advisory boards, policies, commissions, and councils: a. Adult Care Home Community Advisory Committee b. Advisory Board on Aging c. Affordable Housing Advisory Board d. Agricultural Preservation Board e. Animal Services Advisory Board f. Arts Commission Page 1 of 14 43 g. Commission for the Environment h. Economic Development Commission i. Board of Equalization and Review j. Historic Preservation Commission k. Human Relations Commission I. Nursing Home Community Advisory Committee m. Orange County Board of Adjustment n. Orange County Parks and Recreation Council o. Orange County Planning Board p. Orange Unified Transportation Board q. Personnel Hearing Board r. Visitor's Bureau 2. Except as otherwise provided herein or through a specific advisory board policy this Advisory Board Policy shall control the appointment, reporting, operation and other requirements of the advisory boards listed above except to the extent the same are controlled by a specific statute or ordinance. In those cases, as noted above, where a statute or ordinance controls the requirements of the advisory board and the terms of this Advisory Board Policy conflict with the terms of the statute or ordinance the statute or ordinance shall prevail. SECTION II: DUTIES A. Community Contact 1. Advisory boards, through their membership and subcommittees, shall maintain contact with stakeholder groups. In this manner, the advisory board is kept apprised of current information related to matters under the jurisdiction of Orange County. B. Primary Responsibilities 1. Individual advisory boards shall maintain awareness of their goals and objectives as those goals are related to the Orange County Board of Commissioners' adopted overall goals and objectives for Orange County. 2. All actions or recommendations of the advisory board shall be communicated to the Orange County Board of Commissioners as provided herein. SECTION III: MEMBERSHIP A. Authority 1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards and to appoint members to and remove members from those advisory boards. In acting on this authority the Orange County Board of Commissioners hereby establishes certain general conditions to which applicants and members of advisory boards should conform. a. All members of standing, statutory boards must meet the qualifications for the specific statutory requirements for an appointed position. b. All boards members must be eighteen (18) years of age or older unless applying for a youth-designated position. Page 2 of 14 44 c. All board members shall be residents of Orange County and shall maintain their domicile in Orange County unless they are under eighteen (18)years of age and applying for a youth-designated position. The Clerk shall confirm applicants are residents of Orange County and maintain their domicile in Orange County. i. Domicile is defined as one's permanent established home as distinguished from one's temporary although actual place of residence. d. All board members shall have good reputations for integrity and an interest in community service. e. No nominee to a board shall be currently employed by Orange County government and serve on a board that directly affects their work. f. No nominee may currently be a party to or be the actual legal representative in litigation against Orange County. The Clerk shall confirm nominees are not involved in such litigation. g. Each nominee must be prepared and committed to participate in advisory board work in a manner that enhances relationships between the county and the community. h. Advisory board members shall owe no outstanding taxes at the time of appointment. i. All board members are representatives of the Orange County Board of Commissioners and shall conduct themselves, both in their official actions and personal actions so as to be above reproach in their conduct and shall not bring disrepute to either the County or the Commissioners. j. The Orange County Board of Commissioners may waive any of the conditions within this section, with the exception of statutorily imposed conditions. B. Composition 1. The Orange County Board of Commissioners shall appoint all voting and nonvoting ex officio members to advisory boards. The Orange County Board of Commissioners shall endeavor to appoint members who represent the ethnic, cultural, demographic, and geographic diversity of the community. C. Selection Criteria 1. Appointed members, except for ex officio members, shall be qualified by the Clerk to the Board of County Commissioners. 2. Members shall be appointed from applicants whose properly filed and submitted applications were submitted to the Clerk to the Board of Orange County. D. Appointment 1. All members of advisory boards serve at the pleasure of the Orange County Board of Commissioners. 2. Appointments to advisory boards will be initiated with a public application process from individuals, advisory boards, or community and professional organizations. 3. All appointments to advisory boards will be made by the Orange County Board of Commissioners. Page 3 of 14 45 a. The Orange County Board of Commissioners may elect to interview applicants to certain advisory boards. b. In the event the Orange County Board of Commissioners conducts such interviews the advisory board to which the applicant seeks appointment may identify and suggest interview questions to the Orange County Board of Commissioners. 4. No person appointed to an Orange County advisory board shall serve on that board for more than two consecutive terms of three years each. 5. The Orange County Board of Commissioners may direct the Clerk to the Board of County Commissioners to establish an orientation program for certain advisory or other boards. 6. Extension of a member's term may be approved by the Orange County Board of Commissioners if it is determined that it is in the best interest of Orange County to allow an individual to continue to serve. E. Term 1. Each appointed advisory board member shall hold office until the qualification and appointment of his or her successor or until one year has elapsed since the expiration of the term for which the member was appointed, whichever first occurs. No person shall serve as an appointed member of an advisory board for more than two consecutive terms of three years. 2. In order to establish staggered terms the original voting members of the advisory board shall be appointed as follows: a. One-third for a one year term. b. One-third for a two year term. c. One third for a three year term. d. Thereafter, each newly appointed voting member shall serve for a three year term. 3. Advisory board members whose terms are due to expire may request they be appointed to a second term or be asked to accept a second term appointment to the position. 4. Notwithstanding section III(E)(1) above the membership of any advisory board member whom the Orange County Board of Commissioners decline to appoint to a second term shall immediately terminate upon the expiration of their term. 5. Advisory board members may not serve concurrently on more than two (2) Orange County advisory boards. This restriction does not impact an individual's service on boards and commissions that are not Orange County advisory boards or short term task forces or work groups. F. Resignation 1. If a member wishes to resign, the member shall submit the resignation in writing to the Chair of the advisory board on which the member serves and the Clerk to the Board of Orange County Commissioners, noting the effective date of the resignation. 2. The advisory board Chair will forward a copy of the resignation to the Clerk to the Board of Orange County Commissioners. 3. The Orange County Board of Commissioners may recognize the individual's service via a letter or certificate. Page 4 of 14 46 4. An announcement of the open seat will be made at the time the resignation becomes effective. G. Vacancies 1. Upon the expiration of the term of service of members or should a vacancy otherwise occur, the Orange County Board of Commissioners shall have the responsibility of selecting and appointing new members to the advisory board. H. Removal 1. Members of Orange County's advisory boards serve at the pleasure of the Orange County Board of Commissioners and may be removed for any reason or no reason with or without cause. 2. Members of Orange County's advisory boards are expected to abide by the highest ethical and professional standards. 3. In addition to Section III(H)(1) above, the Orange County Board of Commissioners shall remove any member of an advisory board for neglect of duty, nonparticipation that becomes problematic to the advisory board's functioning and purpose. Neglect of duty and nonparticipation are defined as follows: a. Missing three (3) consecutive meetings; or b. Missing twenty-five percent (25%) of meetings within any twelve (12) month period. c. For this section III(H)(3) to apply, the missed meetings in question must be unexcused. 4. The advisory board Chair shall notify a member if the member is at risk of being removed pursuant to section III(H)(3). 5. The advisory board Chair shall notify the Clerk to the Board of Orange County Commissioners if a member has violated section III(H)(3). I. Release from Service 1. When it is deemed necessary by the Orange County Board of Commissioners to release a member from his or her term of appointment on an advisory board, the affected individual shall be notified by the Clerk to the Board of County Commissioners by letter and/or electronic mail. 2. When an advisory board has completed its function, the members shall be informed of the completion of their service and the termination of the advisory board by letter and/or electronic mail. SECTION IV. ROLES AND RESPONSIBILITIES A. Members 1. Members shall attend meetings of the advisory board, serve on subcommittees, and perform other functions as assigned by the advisory board chair with the approval of the advisory board. 2. If a member is unable to attend a meeting the member shall contact the Chair or designated staff as much in advance of the scheduled meeting as possible. 3. Ex officio members may be appointed by the Orange County Board of Commissioners for the purpose of meeting subject matter expertise needs. Ex officio members are nonvoting members of the advisory board. Page 5 of 14 47 4. Upon review of the above matters, the Orange County advisory board shall address recommendations and concerns, if any, to the Orange County Board of Commissioners in writing. B. Advisory Board 1. The Orange County Board of Commissioners will consider all advisory board recommendations and/or concerns. a. Should any concerns remain unresolved after a response has been received from the advisory board, the Orange County Board of Commissioners may request that the matter be referred to the County Manager. 2. To enhance trust between Orange County Government and the community, Orange County advisory boards shall: b. Assist the staff of Orange County in achieving a greater understanding of the nature and causes of community issues, with an emphasis on improving relations between the department and the residents. c. Recommend methods to encourage and develop the advisory board's ability to accomplish their work. d. Work throughout the community to gain relevant information about advisory board issues and communicate these to the staff of Orange County and the Orange County Board of Commissioners. e. Promote public awareness of contemporary issues Orange County must address to achieve the Orange County Board of Commissioners' goals and priorities. C. Chair, Vice Chair, Secretary 1. Selection i. Election 1. Chair, Vice Chair and Secretary shall be elected by the advisory board unless otherwise specified by the Board of Commissioners. 2. Chair, Vice Chair and Secretary shall be elected to one-year terms. 3. Chair, Vice Chair and Secretary shall serve no more than three consecutive one-year terms. 4. Chair, Vice Chair and Secretary shall assume office on the date of their election. At the first advisory board meeting upon assuming office the advisory board Chair or department staff shall present members with a copy of the advisory board's charge, scope of authority, membership responsibilities, and code of conduct. 2. Responsibilities i. The advisory board Chair: 1. Calls all meetings. 2. Serves as the presiding officer and conducts advisory board meetings. 3. Is the Authorized spokesperson for the advisory board. 4. Assists staff in developing the advisory board meeting agenda. 5. Appoints and dissolves subcommittees, and the Chair and members thereof, of the body in consultation and with approval of the advisory board. 6. Sets goals for the advisory board in consultation with the Orange County Board of Commissioners. Page 6 of 14 48 7. Carries out advisory board assignments as required by the Orange County Board of Commissioners. 8. Reviews all advisory board minutes and proposed recommendations or assigns another member of the advisory board to do so. 9. May excuse members from attending advisory board meetings up to two (2)times per twelve (12) month period. ii. The advisory board Vice Chair: 1. Serves as the presiding officer and conducts advisory board meetings in the absence of the Chair. 2. Has all the responsibilities of the Chair in the Chair's absence. iii. The advisory board Secretary: 1. Takes (or oversees the taking of) minutes for all advisory board meetings. 2. Submits minutes to the Chair to be distributed to advisory board members in advance of meetings. 3. Submits approved advisory board minutes to the Clerk to the Orange County Board of Commissioners for retention and distribution to the Orange County Board of Commissioners. 4. Assures that other records of the advisory board are kept as directed by the Chair or the Orange County Board of Commissioners. iv. Removal: 1. The Chair, Vice Chair and/or Secretary may be replaced at any time by the Orange County Board of Commissioners. SECTION V. ORGANIZATION A. Orientation and Training 1. Orange County will make available for advisory board members and department staff periodic training on state and/or county goals and priorities as well as relevant statutes and policies, including open meetings, public records, conflicts of interest and ethics. 2. Each member shall attend an orientation to familiarize the advisory board members with the operation of County government, applicable department rules, and the operating procedures of the advisory board. a. The Chair and Vice Chair, if newly elected, shall attend an additional orientation to familiarize themselves with the duties and responsibilities of the Chair and Vice Chair and the guidelines for conducting meetings. 3. Each voting member will be encouraged to complete the orientation within the time frame established by the policy of the specific advisory board to which they have been appointed. 4. Advisory board members will be issued a manual and should become familiar with its contents. B. Operating Expenses 1. Members, when in service on the board, are not employees of Orange County. Page 7 of 14 49 2. Members serve in a voluntary capacity and shall receive monetary compensation or reimbursement only per standard county policy and with Orange County Board of Commissioners approval. 3. Members shall receive no financial or employee benefits from the County unless authorized by another section of this policy and specifically approved by the Orange County Board of Commissioners. 4. The County will provide office supplies and assume responsibility for other reasonable expenses necessary for the operation of the board. C. Confidentiality 1. The Chair shall serve as the spokesperson for the advisory board. 2. Except for the Chair, no member of the advisory board shall make any written or oral statement of any confidential matter to any individual, business, or agency. A violation of this section will result in that member's immediate removal from the advisory board. 3. Members of the advisory board may receive information regarding personnel matters and other information of a sensitive or confidential nature. It shall be the duty and responsibility of each member to respect and maintain the confidentiality of client issues presented before the board. Neither the advisory board nor any individual member shall disseminate confidential information received during advisory board meetings. 4. Advisory board members may be required to sign confidentiality statements as necessary and will be removed from the advisory board upon violation of the confidentiality agreement. SECTION VI. MEETINGS A. Regular Meetings 1. All meetings are to be open to the public as required by the applicable North Carolina General Statutes. 2. Unless otherwise specified, public meetings will follow the standard rules of procedure defined by the Orange County Board of Commissioners. 3. The advisory board members shall determine the date, time, and place for each meeting, consistent with the guidelines below. a. Regular advisory board and subcommittee meetings. i. The advisory board convenes upon call of the Chair and meets on schedule as established by the specific advisory board policy. ii. Subcommittee meeting dates shall be set by the subcommittee Chairs and shall be scheduled in conjunction with advisory board meetings. iii. A schedule of all meeting dates, times, and places shall be properly posted in accord with North Carolina Law and delivered to the Clerk to the Board. B. Special Meetings Page 8 of 14 50 1. A majority of advisory board members or the Chair may call special meetings at any time for any specific business. Special meetings shall be convened at a location selected by the Chair. 2. All called special meetings shall be noticed in accord with North Carolina Law and delivered to the Clerk to the Board. C. Emergency Meetings 1. A majority of advisory board members or the Chair may call a meeting in emergency circumstances by providing telephone notice to media outlets at least one hour prior to the meeting. 2. An emergency situation includes a disaster that severely impairs the public's health or safety. In the event telephone services are not working, notice that the meetings occurred must be given as soon as possible after the meeting in accord with North Carolina Law and by delivery to the Clerk to the Board. D. Notice of Meetings Generally 1. Notice of advisory board meetings, including public hearings and appeals if applicable, and agendas shall be made available to all members and interested parties, and to any person who requests such notice, at least ten (10) days in advance of the meeting by e-mail and by posting on the Orange County government website. 2. All applicable notice requirements established by North Carolina law shall be followed. E. Agendas 1. Board members and/or staff members shall submit agenda items to the Chair and staff for consideration at least fifteen (15) days prior to a scheduled meeting. 2. The agenda must provide a description of each item of business to be transacted or discussed so that interested members of the public will be capable of understanding the nature of each agenda item. 3. As a general rule, only those items appearing on the agenda will be discussed or voted on. However, if an item is raised by a member of the public, the advisory board may accept public comment and discuss the item so long as no action is taken until a subsequent meeting. 4. With the Chair's agreement, the designated staff will develop and distribute to each member an agenda listing the matters to be considered at upcoming advisory board meetings. Also, so far as practicable, copies of all written reports that are to be presented to the advisory board for members' review will be included in this package at least ten (10) days before the meeting. 5. All recommendations and reports of the advisory board, approved in the form of motions, shall be conveyed exclusively to the Orange County Board of Commissioners for consideration, approval or denial. Outcomes are reported back to the advisory board. F. Minutes 1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to the Board of Orange County Commissioners for retention and distribution to the Orange County Board of Commissioners. Page 9 of 14 51 SECTION VII. SUBCOMMITTEES A. Purpose and Formation 1. Subcommittees may be formed by the advisory board to research and make special recommendations on special issues or areas in order to carry out the duties of the advisory board. 2. All subcommittees shall be reviewed by the appointing body on an annual basis to determine continued need and realignment with the priorities of the advisory board. 3. Approved subcommittees must have documented goals, deliverables, and a timeline. The subcommittee will cease to meet when these are satisfied. 4. The advisory board Chair may request that the Orange County Board of Commissioners change the structure and/or operating procedures of the advisory board if he or she deems it essential for improving the board's productivity and effectiveness. 5. A subcommittee can be formed with the approval of the advisory board chair and majority vote of the advisory board. 6. Subcommittees shall operate as directed by the advisory board. B. Procedure and Membership 1. A member of the subcommittee shall take responsibility for taking minutes of subcommittee meetings and shall report to the advisory board the subcommittee's progress toward its stated objectives, including dissenting viewpoints. 2. Subcommittees shall operate by majority vote. 3. Subcommittees may request a technical representative be approved by the County Manager. 4. Subcommittees shall operate openly as defined by applicable North Carolina State law and local ordinances and policies. 5. Membership on subcommittees shall be voluntary unless the specific advisory board policy dictates otherwise. SECTION VIII. QUORUM AND VOTING A. Quorum 1. A quorum for a meeting of an advisory board and any subcommittee thereof shall consist of a majority of the number of appointed members. Vacant positions are not counted when determining if a quorum is present. 2. Members who teleconference into the meeting may not be counted present for purposes of a quorum. B. Voting 1. Unless otherwise required by law, all decisions shall be reached by a simple majority vote. 2. All voting will be conducted in open meetings, except when in closed session where such closed session is permitted by North Carolina law. 3. No issues can be voted upon unless a quorum is present. 4. Only appointed members can vote at advisory board meetings. Page 10 of 14 52 5. Appointed members shall not delegate their vote to another member. 6. The Chair of the advisory board may participate and vote on all issues. 7. Voting by proxy is not authorized and shall not be allowed. 8. Members may not abstain from voting but where a member has a conflict of interest the member may be excused by majority vote of the advisory board. 9. Members of advisory boards must be physically present to vote. 10. Individuals appointed as ex officio members of the advisory board are not authorized to vote on any issue before the advisory board. SECTION IX. ETHICS A. Conflict of Interest 1. During advisory board meetings, a member shall immediately disclose any potential conflict of interest and request to be excused from voting when he or she has a conflict of interest. 2. During appeal proceedings, the applicant has the right to question the interest of any voting member. The advisory board chair should consult with the County Attorney or staff attorney on any potential conflict of interest in appeal matters. 3. In determining from existing facts and circumstances whether a conflict of interest exists the determining party shall consider the facts and circumstances as would an ordinary and reasonable person exercising prudence, discretion, intelligence, and due care. B. Gifts 1. An advisory board member shall not directly or indirectly ask, accept, demand, exact, solicit, seek, assign, receive, or agree to receive any gift or honorarium for the advisory board member, or for another person, in return for being influenced in the discharge of the advisory board member's official responsibilities. 2. This section shall not apply to gifts or awards authorized by Orange County Policies, Resolutions, or Ordinances. C. Code of Ethics 1. Advisory board members should act with integrity and with independence from improper influence as they exercise the functions of their offices. Characteristics and behaviors that are consistent with this standard are: a. Adhering firmly to a code of sound values. b. Behaving consistently and with respect towards everyone with whom they interact. c. Exhibiting trustworthiness. d. Living as if they are on duty as appointed officials regardless of where they are or what they are doing. e. Using their best independent judgment to pursue the common good as they see it, presenting their opinions to all in a reasonable, forthright, consistent manner. f. Remaining incorruptible, self-governing, and not subject to improper influence, while at the same time being able to consider the opinions and ideas of others. g. Disclosing contacts and information about issues that they receive outside Page 11 of 14 53 of public meetings, and refraining from seeking or receiving information about quasi-judicial matters outside of the quasi-judicial proceedings themselves. h. Treating other advisory boards and advisory board members and the public with respect, and honoring the opinions of others even when they disagree. i. Being careful not to reach conclusions on issues until all sides have been heard. j. Showing respect for their appointed office and not behaving in ways that reflect badly on the office, the advisory board, Orange County, or the Orange County Board of Commissioners. k. Recognizing that they are part of a larger group and acting accordingly. I. Recognizing that individual board members are not generally allowed to act on behalf of the board, but may only do so if the board specifically so authorizes, and that the board must take official action as a body. m. Being faithful in the performance of the duties of their offices. n. Acting as especially responsible residents whom others can trust and respect. o. Faithfully attending and preparing for meetings. p. Carefully analyzing all credible information that is properly submitted to them, and when applicable, being mindful of the need not to engage in communications outside the meeting in quasi-judicial matters. q. Being willing to bear their fair share of the board's workload. r. To the extent appropriate, they should be willing to put the board's interests ahead of their own. 2. Members of the Planning Board, Board of Adjustment, Economic Development Commission, and Board of Equalization and Review shall upon initial appointment, and prior to December 31 annually thereafter, disclose: a. Any interest he or she or his or her spouse or domestic partner has in real property situated in whole or in part in Orange County and the general description of that property. b. Any legal, equitable, beneficial or contractual interest he or she or his or her spouse or domestic partner has in any business, firm or corporation, which is currently doing business with Orange County pursuant to contracts awarded by Orange County, or which is attempting, or has attempted in the past calendar year, to secure the award of a bid from Orange County or the approval of any Board or Agency of Orange County. c. Failure to file a disclosure statement setting out the above required information shall result in immediate removal of the member from the applicable board. SECTION X. COMPENSATION AND TRAVEL REIMBURSEMENT A. Compensation 1. As a general rule advisory board service is voluntary and appointed members shall receive no form of compensation for their services. 2. However, should the Orange County Board of Commissioners determine, in its sole discretion, that an advisory board's members should be compensated, such Page 12 of 14 54 compensation shall be addressed in that advisory board's specific policy and rules of procedure as adopted by the Commissioners. B. Travel Expense Reimbursement 1. The Chair shall, to the extent practicable, schedule all hearings and advisory board meetings to minimize travel and per diem costs. 2. Payment of expenses to advisory board members shall occur only when travel has been approved by the County Manager prior to the time the expenses are incurred. 3. Orange County shall reimburse reasonable and necessary travel and incidental business expenses from pre-approved travel to advisory board members 4. Advisory board members shall be reimbursed in accordance with current local and/or state rules and regulations. Expense claims shall be submitted as required pursuant to the Orange County travel policy. 5. Transportation expense claims shall include charges essential for transportation to and from the meeting place. Reimbursement shall be made only for the local government's standard mileage allowance. Travel should be via the shortest, most commonly traveled route. 6. Travel expense does not include hotel/motel expenses. SECTION XI. LIMITATION OF POWER AND AUTHORITY A. Nothing contained in this Advisory Board Policy shall be construed to conflict with any North Carolina law or Orange County ordinance. Should there be an appearance of conflict, the appropriate North Carolina law or Orange County ordinance shall prevail. B. The activities of the advisory board shall, at all times, be conducted in accord with applicable Federal law, North Carolina law, and Orange County ordinances. C. Advisory Boards and any members thereof shall not (and shall not have the express or implied authority to): 1. Incur expense or obligate Orange County in any manner. a. Any expense incurred must have been pre-approved either through the department director overseeing the advisory board's budget, the Orange County Board of Commissioners, or the County Manager. b. It is specifically acknowledged that no member of an advisory board has the authority, express or implied, to, contractually or otherwise, bind Orange County. 2. Identify or release any draft document that has not been approved for release by the Orange County Board of Commissioners or County Manager. 3. Take positions, in their capacity as an advisory board member, on any political issue or support or oppose any candidate for public office. 4. Independently investigate resident complaints against Orange County, any department or any employee of a department. 5. Conduct any activity that might constitute or be construed as an official governmental review of departmental or employee actions. 6. Conduct any activity that might constitute or be construed as establishment of Orange County or departmental policy. Page 13 of 14 55 7. Violate the confidentiality of any information related to matters involving pending or forthcoming civil or criminal litigation. 8. Engage in any act to impose or attempt to impose discipline on any advisory board member, department, or employee. 9. Interfere, attempt to interfere or involve themselves in any way in staff personnel matters regardless of the nature of the matter. Page 14 of 14