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HomeMy WebLinkAboutAgenda - 06-13-2006-5zORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 13, 2006 Action Agenda Item No. 5-~ ECT: Budaet Amendment #16 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1, Budget as Amended Spreadsheet Attachment 2, Year-To-Date Budget Summary Attachment 3, Secure Our Schools - OC5 Surveillance Equipment Grant Praject Ordinance (INFORMATION CONTACT: Donna Dean Coffey, (919) 245-2151 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2005-06. BACKGROUND: Arts Commission 1. The Howard Perry and Walston Foundation has selected the Orange County Arts Commission to receive donations totaling $1,902 this fiscal year.. The Arts Commission plans to use the donations for community art projects at Seawell Elementary Sahool and East Chapel Hill High Sahool. Each quarter, Howard Perry and Walston employees donate a portion of their real estate sales to the Arts Commission, This budget amendment provides for the receipt of these donated funds from the Howard Perry and Walstan Foundation. (See Attachment 1, column # 1) Department of Social Services 2, The Department of Social Services has received notification from the JobLink Regional Partnership Lacal Area of JobLink Enhancement funds totaling $6,557, The department will use the monies for JobLink programs at the County's Skills Development Center. There is no required County match for the receipt of these funds. This budget amendment provides for the receipt of these funds, (See Attachment 1, column # 2) z 3. The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: a. Child Day Care Subsidies -The Department will use an additional $150,000 allocation to continue providing childcare subsidies to low-income families, Currently, there are 668 children and their families who benefit from this program. An additional 164 are on the waiting list, These additional funds bring the current budget for this program to $3,927,641 for fiscal year 2005-06, b, LINKS Program -The Department will use an additional allocation of $4,239 to offset costs associated with its independent living program. This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management. These additional funds bring the current budget for this program to $45,873 for fiscal year 2005-06. This budget amendment provides for the receipt of these State funds for the above stated purposes, (See Attachment 1, column #3) 4, The Department of Social Services has received the following donations from citizens that are set-aside in a special Adoption Enhancement Fund (outside the General Fund): c, Foster Care Donations -donated funds totaling $35 from citizens, through Triangle Community Foundation, to help send foster care children to summer camp. d. General Assistance Donations -donated funds totaling $100 from citizens to help with special needs of clients, including senior citizens, e, Adoption Services Donations -donated funds totaling $4,50 from citizens to help with the initiation of services for the purpose of adoption, This budget amendment provides for the receipt of these donated funds for the above stated purposes. (See Attachment 1, column #4) Human Rights and Relations 5. The County's Human Rights and Relations office recently received notification of a $100,000 allocation from the Housing and Urban Development (HUD) Partnership Initiative. The department will use the funds for four initiatives (1) develop and fund a community civil rights educator fellowship program; (2) a social justice library and media center that will be located in the Human Rights and Relations office; (3) to purchase technology equipment for the Human Rights and Relations office; and (4) advertising and other fair housing-related expenses. This budget amendment provides for the receipt of $100,000 through the HUD Partnership Initiative far the above stated purposes, (See Attachment 1, column # 5) 3 Visitors Bureau 6. The Visitors Bureau requests an appropriation of $30,000 from existing Visitors Bureau Fund fund balance to complete two initiatives prior to the end of FY 2005-06. The Bureau will conduct a Summer 2006 Newspaper Campaign in regional drive markets at a cost of $20,000. The goal of this campaign is to increase room nights in July and August in Hillsborough and Chapel Hill. $10,000 will be used for the completion of the Visitors Center, which includes cabinetry installation and design and artwork related to the three towns, With this appropriation, approximately $237,472 remains available in the Visitors Bureau Fund fund balance.. In addition to the above appropriation, the Visitors Bureau anticipates requesting an appropriation of $30,000 during FY 2006-07 to initiate a Tourism Marketing Campaign, which will involve building a branding design concept and developing a strategic plan and on-line marketing program, This budget amendment provides for the appropriation of $30,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column # 6) Health Department 7. The Health Department has received $9,800 in unanticipated dental revenues this current fiscal year.. With the Dentist position filled on a regular basis far the entire year, more patients than originally anticipated during last year's budget process received services. The Health Department requests to use the unanticipated revenues to replace aged dental equipment such as high-speed hand piece drills and attachments. This budget amendment provides for the receipt of these additional revenues for the above stated purpose. (See Attachment 1, column #7) Sheriff's Department and Orange County Schools Surveillance Equipment Grant 8, The Orange County Sheriff's Department, in collaboration with the Orange County Schools, applied for and received a Secure Our Schools grant totaling $142,660. This grant requires a 50 percent match, and OCS has agreed to cover the required match, OCS plans to use the grant funds to purchase and install surveillance equipment at all school buildings within the District. In accordance with the grant requirements, the County must actually purchase the equipment on behalf of the school district, The district has received bids with the lowest total equipment bid being $298,525. The difference in the amount of the grant funds and the lowest bid equals $155,865, of which Orange County Schools has agreed to provide to the County to serve as the required match, The attached Secure Our Schools Grant - OCS Surveillance Equipment Grant Project Ordinance provides for the receipt of the grant funds as well as Orange County Schools matching funds and allows the County to purchase the equipment on behalf of the school district, No County funds are associated with this purchase, (See Attachment 3, Secure Our Schools Grant - OCS Surveillance Equipment Grant Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above, RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments, ~" E~ ~€ mE u0 2W V~ ou° `c~ E~ ¢~` °s, 3 5 "a s: p ~ 3s gn a E c we `N = g? ; ~o i4. e 9 ^ R _ . .:a . n y~ g$ 8 6 @ T a; g p Y dpp g s pin H ~ ~ a S y~@ sge4~qp~~~~ ~ g ~ g~ ~~ ~~~§~ 3a Ha - g ^ .. . . . . . .. ~~H B ~ $ ~ ~ g a aHg~pp ~~~3 ng~ 1~~eH Ha ~am §~§~$~ ~ ~~$gb _ g e€~ s a s ~ a a ~$ g~ ;~ Sg~ g ^a: '$ a~8'ay ~n 34-~ ~Eo x.~6 ., . . .. . . . ^ y pp 9'x 35 BgeHF ~ sp§~ n a ~ ~ a 3 E ~~~~ e.a', A~$Sy ~Ec . . . . .. g~z ~ 0 ~ ~ ~ a _~aa {§{§ 3 L1~~6 pY~L ¢¢ $w~ Eg € 6 °~ ~~ Y~~~~~r ~~9 - ~ ~9 a~ 9. ~ wj ~5 ~ k ® p ; s 3 ~ :~ . _ .. ~ 3~ ~C ~. 9 ~G g ~ ~ ~~ .`+ ~ : y ~i~ iiii p ~ ¢¢ ff ~~EaS a~ ~~ E 3§ ge 3_ 5 ? r'a : ^ a ~ c " d~ ^ ~ ^ ~ ^ o 'e P. d 9 6 ~ F { ~ gg g S. -eO a { E aH ~ ~~ d E E '• 5 ~ ~: ~ ~ 6 3 5 t a: ffa p p~ fi 3 ~, ~ c_ ~ . €~ ? ` ,a ~ s ~ ~$ 55 ~5 H 8 ~ 3 5 -. 2c §~ a~ s 55 && ~~ a s~~~B ~~~ ~ ~ ~ $ ° 3 ®g~~~~~~~E3~~~ a ac yg@y 3Hg ~PP agg Ay ~~~S q Y q C~~39g ~s~ga 43Y2$a ,5 9 sp~B~E~ggg43 ~y~~~$~~ 9E~~ ~~i d_ $ g~;~ 7~ ~ ~ ~ ~0 6 n_j +g~o ~ H~~§~~ E° ` ~ ~ $ ayy gTg 9ag ~Pgno~ ¢Y§g~ 52a A^a fi~ ~~° p a 9oT S S ~YTE _~ E y ~aE.~~sg~~'~ s ~~ B~ §a ~ E .%~t~ CPF~~ i ~ ~fi s 3 Year-To-Date Budget Summary Fiscal Year 2QQ5-06 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment #16 June 13, 2006): Grant Funds $235,113 Non Grant Funds $687,789 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,144,769 Total Amended General Fund Budget $151,924,545 Dollar Change in 2005-06 Approved General Fund Bud et $2,067,671 Change in 2005-06 Approved General Fund Budget 1.38% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid-Year 6.500 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2005-06 826.486 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,848 Attachment 2 ~~ ludes: (1) appropriaton 19,212 to cover health ~urance increase, and I appropriation of 63,435 to sportsPlex terprise Fund, and (3) propriation of $346,773 carry forwards from FY -O6, (4) an additional ry forward of $4,009 Frell Elderly, (5) and cumbrance carry wards as authorized by annual budget finance ($611,340) ATTACHMENT 3 Secure Our Schools - OCS Surveillance Equipment Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13..2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Secure Our Schools - OCS Surveillance Equipment Grant. The Orange County Sheriffs Department, in collaboration with the Orange County Schools, applied for and received a Secure Our Schools grant totaling $142,660. This grant requires a 50 percent match, and Orange County Schools has agreed to cover the required match. This grant program provides funding to purchase and install surveillance equipment at all school buildings within the Orange County School District, Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project Secure Our Sckools Grant (2005-06) $142,660 Orange County Schools Match (2005-06) $155,865 Tota! $298,515 Section 4. There is no required County match for this grant, Section 5. The following amount is appropriated for this project: Secure Our Schools - OCS Surveillance Er/rtipneent Grant $298,525 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance Section 9. This project ordinance is in effect until June 30, 2007. Adopted this 13th day of June 2006.