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HomeMy WebLinkAboutAgenda - 06-13-2006-5wORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: .tune 13, 2006 Action Agenda Item No. 5 B w SUBJECT: Employee Assistance Program Contract Renewal DEPARTMENT: Personnel PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 2006-2008 EAP Renewal Contract Tyrone Jackson, 245-2550 PURPOSE: To approve renewal of the Employee Assistance Program (EAP) contract with Magellan Behavioral Health for the period July 1, 2006 through June 30, 2008, BACKGROUND: The EAP provides Orange County employees and their dependents with confidential face-to-face assessment and counseling services, 24-hours a day emergency service, referral to community resources as needed, coverage for any personal problems and follow-upon all cases. The types of problems which may be addressed through the EAP include drug and alcohol abuse, mental health including depression, parent/child issues, marital issues and jab stress. The EAP also provides supervisory consultation far dealing with employee personal problems, and provides consultation on a variety of mental health topics such as stress management, depression and conflict management. The EAP currently serves as Orange County's referral agency for any employee problems related to substance abuse. The County's Drug and Alcohol Testing Policy, which complies with the Federal government's drug and alcohol testing requirements, requires the County to have a referral agency for an employee who tests positive for substance abuse. The EAP is the required referral service for drug and alcohol treatment under the Drug and Alcohol Testing requirements. The EAP also serves as the County's referral source when dealing with post- traumatic incident debriefings, and employees utilized these services during the contract period. The total service EAP projected employee utilization rate for employees directly contacting the EAP for assistance average around 17.8 percent. In addition the EAP has provided legal consultation and referral services to employees. Employees have utilized MagellanAssist online services to access counseling services, and for self-referrals to participating area providers. The EAP also has provided training for supervisors and department heads through its supervisory assistance program. Also, as noted earlier, the EAP provides individual consultative assistance to supervisors in dealing with specific problem employee situations such as depression.. The number of such supervisory contacts is not available. Attached is the contract for the EAP for 2006-2008.. FINANCIAL IMPACT: The contract renewal is at a rate of $1,54 per employee per month with no change from the previous plan year. The estimated annual cost for the EAP for 2006-2008 is $14,784 and funds are included in the 2006-2007 budget. RECOMMENDATION(S): The Manager recommends that the Board authorize the Board Chair to sign the renewal contract with Magellan Behavioral Health for the EAP for 2006-2008. 3 .Tune 5, 2006 Orange County 208 S. Cameron Hillsborough, NC 27278 To Whom It May Concern: This letter is to serve as a renewal and amendment of the current Agreement entered into by and between Magellan Behavioral Health, Inc., on behalf of itself and its Affiliates, ("Magellan") and Orange County ("Sponsor") which is effective for the period .July 1, 2004 through June 30, 2006. Effective .July 1, 2006: 1. The Agreement shall be renewed for a term of 24 months extending from July 1, 2006 through June 30, 2008, 2, The employee count shall be as follows: Number of Employees in die State of California 0 Number of Employees in states other than California 800 Total 800 3. Addendum B, Fee Schedule and Conditions of Offer shall be deleted in its entirety and the attached Fee Schedule and Conditions of Offer shall be substituted in its place. 4. All remaining terms and conditions of the Agreement shall remain unchanged and in effect. If this letter reflects your understanding of the new terms of our agreement, please have both originals of this letter signed by the appropriate person and return them to me For signature. Sincerely, Maryanne C.himero ~' AGREED TO AND ACCEPTED BY: MAGELLAN BEHAVIORAL HEALTH, INC. By: Orange County Hillsborough, NC 27278 By: ADDENDUM B FEE SCHEDULE AND CONDITIONS OF OFFER BASIC FEES Fee PEPM Basic Services [Choose only one] $ I.25 x Face to Face Employee Assistance Program Model --Choose selected model below: ® .3-session ^ 4-session ^ 5-session ^ 6-session ^ 8-session Or' Telephonic Only Services Optional Services _ Legal and Financial Consultation Services x Legal Consultation Services $0.07 _ Financial Consultation Services LifeManagement Resource and Referral $0,22 Services --Choose model below: ® Basic ^ Full ^ Full, with Convenience Services Nurse Advice Line SUPPLEMENTAL FEES Additional Services Additional Trainings $125 per hour Additional Sessions $90.00 per Session Additional Communications Materials _ Additions) Brochures $0.40 per unit _ Additional Videos $14.00 per unit _ Additional Posters $1.60 per unit International Services _ Annual Set-up Fee US $3000 _ Pace-to-Face Counseling Services US $225 per one- hoursession CONDITIONS OF OFFER 1. Renewals are for 24 months with an annual rate adjustment. Renewal rates are on a community basis, effective on the contract renewal date. Rates will change once the employee count drops/rises to the next rating tier. Rate increases will be indicated 90 days in advance, 5 2. Billing will be quarterly in advance or as required by statute. 3. None of these services can be offered as an employee choice under a cafeteria plan. 4. The EAP will not "gatekeep" to the behavioral component of available medical benefits coverage. 5. Eligible dependents are limited to those who meet one of these criteria: • Are dependents under IRS regulation, or • Permanently physically reside in the household of the employee 6. Included in the core pricing: • EAP orientations at implementation are included for a primary or headquarters site. There is no charge for orientations at secondary sites with a minimum of 50 employees, but travel costs will be charged for secondary sites. • Wellness trainings are available as follows: Up to 99 employees: no trainings included 100-249: includes 1 hour 250-499: includes 2 hours 500-749: includes 3 hours 750-999: includes 4 hours 1000-1499: includes 5 hours 1500-1999: includes 6 hours Additional trainings will be charged at the Supplemental Rate indicated on the Fee Schedule Travel costs for travel of 50 miles or more will be reimbursed to Magellan by the customer at Magellan's cost. • Any necessary CISDs are included.. Travel costs for travel of 50 miles or more will be reimbursed to Magellan by the customer at Magellan's cost. • Any necessary Mandatory referrals are included in the face-to-face EAP models. • The telephonic EAP does not include mandatory referrals. They can be purchased at $700,00 per case. • MagellanHealth.com is included.. 7. Core EAP rates assume standard Magellan employee communications package, consisting of: • Brochures w/wallet cards: 1,3 per employee • Quarterly Employee Newsletter (electronic) • Posters: I per 150 employees • Supervisor manual: 1 per 20 employees • Employee videos: 1 per 500 employees • Supervisor videos: 1 per 500 employee Distribution of above materials to one location Additional communication materials will be charged at the Supplemental Rate indicated on the Fee Schedule 8. Reporting: One aggregate annual usage report provided to customers with fewer than 250 employees Four quarterly reports provided to customers with 250 or more employees Divisional reporting is not available. 9. No performance guarantees are offered; service center overall performance reporting only.. 10. Legal, Financial, WorkLife Resource and Referral, and Nurse Advice Line services may only 7 be purchased with core EAP. Convenience services may be purchased only when Full LifeNtnnngemen! WorkLife Resource and Referral has been purchased, 1 1. Rates apply only to customers in the United States, Puerto Rico, or Canada, whose members reside only in the United States, Puerto Rico, and Canada; Magellan must be specifically notified of non-U.S. residents. EAP and related services require a minimum often (10) employees who reside in the United States. 12, International Services are available to United States and Canadian expatriates residing overseas for an additional annual fee as listed in the Fee Schedule.