The URL can be used to link to this page

Home My WebLink AboutAgenda - 12-13-2016 - 6-j - Southern Branch Library – Letter of Intent (LOI) to Authorize Negotiating a Development Agreement Regarding the 203 S. Greensboro Street Site 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2016 Action Agenda Item No. 6-j SUBJECT: Southern Branch Library — Letter of Intent (LOI) to Authorize Negotiating a Development Agreement Regarding the 203 S. Greensboro Street Site DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: 1) Site Illustrative Bonnie B. Hammersley, 919-245-2306 2) Draft Letter of Intent John Roberts, 919-245-2318 3) Carrboro Timeline 4) Carrboro Agenda Abstract PURPOSE: To approve a non-binding Letter of Intent ("LOI") between Orange County and the Town of Carrboro to authorize the County Manager and Town Manager to begin negotiating a development agreement for a Southern Branch Library on Carrboro's 203 S. Greensboro site. BACKGROUND: In early 2016 the governing Boards for Orange County and Carrboro respectively authorized the County Manager and the Carrboro Town Manager to begin discussions regarding the Town-owned 203 S. Greensboro parcel as a site for the stand-alone Southern Branch Library and associated parking (note Attachment 1, "Site Illustrative"). Discussions of other potential uses that could benefit Carrboro are also underway. Town regulations allow for a multi-story structure on the property with an estimated maximum capacity of 50-60,000 square feet of development space on 2-5 levels. Since reporting last in the early spring, Carrboro has been working with consultants to study existing and projected parking conditions and demands as well as its own space needs to inform future decisions, including those related to the potential development of the 203 S. Greensboro property. These studies are ongoing, but have been completed to a point to where the Managers can begin negotiating an Agreement that would govern a development partnership for this site. Attachment 2, "Letter of Intent ("LOI"), serves as the non-binding framework for this discussion and is being presented simultaneously this evening to the Board or Orange County Commissioners and the Carrboro Aldermen. The purpose of this LOI is to authorize the Town and County Manager to negotiate a development agreement. Carrboro's timeline associated with this project is depicted in Attachment 3. Orange County has appropriated project funds for a stand-alone library with associated parking within its FY2016- 2021 Capital Investment Plan. Attachment 4 reflects the Carrboro Agenda Abstract that is being presented and discussed by the Carrboro Board of Aldermen. 2 FINANCIAL IMPACT: None at this time. The County has appropriated project funds for this project within its FY2016-2021 Capital Investment Plan. RECOMMENDATION(S): The Manager recommends the Board approve the non-binding Letter of Intent ("LOI") between Orange County and the Town of Carrboro to authorize the Manager to begin negotiating a development agreement with the Carrboro Town Manager. Attachment 1 • .3 1 ,..--- I -ir: "-rri or r.-•....• WAWA! . r .. . • . k 1 /11A1 _ toil , )2_ . ,, .. ....., ..,„ . - . 0' ' • -...... . . . -1111/11.1r— .-- TIN r_110 S'GREENSBORO ST .4111111 . ...,i. .4 ..-- .11k:•—,i.: %Is i. .37". ill .." ..- 44' ___-",_3_"' ' _41_i‘• _______ _.r 0 -...:;.. - s ifs - A lir ... , ..„ . . 4 Ty .••• 1 II , 1101/ . "Ilk • •.• 1111 -, 1• k ...Adm. SP .411"F •- • - (00 , . •, ,- . - .■. \ / ui • • .....4 .-- _, ,, .#-. ' • . CO * ,‘ •Iiii, .. _ ... . . - CA) IN.1 _ O 7-411'..-.. /11110 • .0 " ....of., , .• .- In/At • ' a .- - - - -- .t. A ' In ' • 1 1 -1• , . ,. . • //11 0 ':\ 11 TrIciji 411.:110 .., ,-4-.•-,-.: •- -1•1 ,.. • T o• 55 ill° . . U) , . 4■••.t.' ' 10 • ..4 ti.;'''• '4, . ._, •1 ' ''-• A , • 1 \i': t TT .. ' ...0. t ° 1 '''"if . __ _.t_ . - that-- ,--•;t", 1 . ..,..," ,..:* ... . .■ 0 0 0 • '',:1.,..„.0..",-11-000,;-,-1e,''---:•-I.P, ----,i-i-.4r •-.-42- 4 * - 1 _ • 0• ' I _• =-- ..-'. CAD -0, -14i.:.. •■ ' ,, - - I .9 1 0 # . • ., fill I i -- I •I dip '' ' ••..ii ._.,,,,. . ...- -.1 • '. i - 4., k ., _ i , , 4,* - „. .. .. . , . ._ ---: , .1.-- .. ._. ... ...,, .,... ... ,.,. . 0 . . „ .., - *A ii .. . ...._.. _....._ 4,P TOWN OF CARRBORO 4 NORTH CAROLINA WWW.TOWNOFCARRBORO.ORG C M- • Z � J� r`T ti <�`�"� Attachment 2 December 2016 Ms. Bonnie Hammersley Orange County Manager Post Office Box 8181 Hillsborough,North Carolina 27278 Re: Letter of Intent—Town of Carrboro— Orange County Southern Branch Library at 203 S. Greensboro Street Dear Bonnie: This letter is to confirm the general intent of the Town of Carrboro (the "Town") and Orange County (the "County"), as expressed by their respective governing boards adopted during the Spring of 2016„ to work cooperatively to investigate potential joint development scenarios, including design, construction, financing, and use of any potential building on property now owned by the Town located at 203 South Greensboro Street in Carrboro (the "Property"), as the site for the County's Southern Branch Library. The specific terms of development would be negotiated during this investigation process if both parties conclude that joint development of the Property is in their best interests. This letter of intent is NOT a binding contract, it is an expression of the Town's and the County's mutual interest in pursuing the potential development of the Property for uses including the County's proposed Southern Branch Library. The Town acquired the Property in 2013. The Property is zoned appropriately for the proposed use(s). By our respective signatures below, as authorized by the Town's Board of Aldermen and the County's Board of Commissioners, we commit to pursuing the possible development of the Property as generally described in this letter. We look forward to working together for the successful project. Very truly yours, David Andrews, Town Manager TOWN OF CARRBORO DA: Bonnie Hammersley, Orange County Manager 301 WEST MAIN STREET,CARRBORO,NC 27510•(919)942-8541•FAX(919)918-4456•VOICE/I'TY/TDD/ASCII:711 AN EQUAL OPPORTUNITY PROVIDER qpniAl Lieniqaj 6T0Z AJenuef — .iagwaDaa .iagwanoN .iagopo Jagwaldas ;sn2nd — AInf tG aunt r-i N AeW — L — U �!Jdd E tp e j — GJ U — 4J Menigaj 0 N 8T0Z AJenuef GJ c Jagwapaa 4J .iagwanoN E H Jagopo U Jagwaldas — m ;sn2nd c — a) N Apr W - t co aunt Q C AeW — I 1:3J ,!Jidd — I GJ tp.i e W • I I I- meniga j a N LTOZ AJenuef GJ 4-, Jagwapaa .> U Q v GJ y — v ra 0 n, n. QJ i i i cu N v v C cN 2 2 v N •U ,U L E N N -O -O N cr cu a. L - Q Q O O Q� O Q� O 0 U O O �, ,O o o 22 a o .y Q' 0 0 Q. Q. n a', a 0 t >, a, Q� N E N O 0 N 0 N 0 cr _, 3 U Q O o E _ _ -E3- a U m Q a a - o 0 0 a a a a a "( a •� a - • C -D o c CI- U 00 E a E ° a o Qo' 3 -0 o°', :+• - a fa o v v i i i•CO o N 0 0 cz U -0 N LL O m N O ,�.. U c u — E ° 0 0 00 o . o . o `L o a ° - o a 0 C La -0 a, z U CO -i Q `-I H N N M M ' Q Z "i CZ) E v +. C m v ••v, v E Q, i O p k -Q ,o -a 0 i ,� z S ,- O OU CZ N O 0 S ,N N N N N N Q O m O, Ot L) U — 2 .O_ O +. N v . .-C? Q •� •� •- O Q .ti U •O O 1i.. O ++ .0 i U L i -O N o CU N CU N CU N O 0 v, N O "a 0 0 N o •Z N ,..9 a s Q z CO. CL CL CL L. CO 00 •p 4C1-) •--- N 00 1.Q S- v) 0 Cl. 0 CO a U CX Attachment 4 6 TITLE: Approval of Letter of Intent with Orange County Regarding Southern Branch Library PURPOSE: The purpose of this item is to provide the Board of Aldermen with an opportunity to approve a non-binding letter of intent that formally communicates both party's interests in working cooperatively to explore development options on the Town's 203 S. Greensboro property for possible uses including the Southern Branch Library. DEPARTMENT: Planning and Manager's Office CONTACT INFORMATION: Trish McGuire, pmcguire @townofcarrboro.org, 919-918- 7327; David Andrews, dandrews @townofcarrboro.org, 919-918-7308 INFORMATION: Following the Board's consideration of the project status on April 5th (see https://carrboro.legistar.com/LegislationDetail.aspx?ID=2680872&GUID=E4231122-B65E- 4246-A863-C582CEE6F2A4&Options=IDITextl&Search=library and Attachment A, meeting minutes), staff has continued to work on the related projects—Parking Study/Plan, Space Needs Analysis— and has been in communication with Orange County staff on this effort. A letter of intent regarding the Town's intention and interest in preparing a development agreement for the project has been prepared for the Board's consideration(Attachment B). An updated timeline for the project, noting some more detail on the review, approval, and construction processes is provided(Attachment C). A possible ribbon cutting in early 2019 is projected. The Board of County Commissioners will be considering the draft letter and updated timeline during their meeting this same Tuesday evening, with the expectation that work on a development agreement between the Town and County will begin in earnest in January 2017. FISCAL & STAFF IMPACT: Administrative costs (legal and staff) are anticipated; neither of which are estimated to be extraordinary. RECOMMENDATION: It is recommended that the Board of Aldermen accept the agenda materials and consider approving the letter of intent.