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HomeMy WebLinkAboutAgenda - 02-20-1990M ,W ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING NOTE: BACKGROUND MATERIAL TUESDAY, FEBRUARY 20, 1990 ON ALL ABSTRACTS IN THE 7 : 30 P.M. OLD POST OFFICE CLERK'S OFFICE. CHAPEL HILL, NC NOTICE TO PEOPLE WITH IMPAIRED HEARING: Audio amplification equipment is available on request. If you need this assistance, please call the County Clerk's Office at 732-8181 or 968-4501. I. BOARD COMMENTS II. COUNTY MANAGER'S REPORT III. ADDITIONS OR CHANGES TO THE AGENDA IV. AUDIENCE COMMENTS A. Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) B. Matters not on the Printed Agenda PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. V. ITEMS FOR DECISION—CONSENT AGENDA (Any item may be removed for separate consideration) A. Lease--Centel Building B. Budget Ordinance Amendment #7 C. Grant Project Ordinance Amendment--Friends of Black Children D. Jail Improvements Capital Project Ordinance AMMO E. Resolution to Apply for UMTA Section 18 " ' Transportation Funds F. Authorization of the RSVP Renewal Application and Agreement VI. RESOLUTIONS/PROCLAMATIONS VII. SPECIAL PRESENTATIONS VIII. PUBLIC HEARINGS A. For Citizen Comments and a Decision 1. Adoption of Resolution for Minority Participation Goals IX. REPORTS A. Report on Proposed Natural Gas Transmission Line B. Complete Count Committee C. Sewage Treatment System--Carden's Mobile Home Park X. ITEMS FOR DECISION--REGULAR AGENDA A. Cablevision of Durham--Franchise Proposal B. CK Properties--Concept Plan Appeal C. Approval of Work Plan for Updating the Orange County Transportation Development Plan and Steering Committee Membership D. Annual Achievement Award Competition (NACo) E. 1990 Board of County Commissioners Goals F. Pyrotechnics Permit---UNC Smith Center G. Request--University Lake Watershed Work Group XI. APPOINTMENTS XII. MINUTES XIII. EXECUTIVE SESSION A. Personnel Matter XIV. ADJOURNMENT (*) Indicates items that need immediate attention. PAGE 1 APPROVED 3/21/90 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, FEBRUARY 20, 1990 The Orange County Board of Commissioners met in regular session on February 20, 1990 at 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, North Carolina. BOARD MEMBERS PRESENT: Chairman Moses Carey, Jr. , and Commissioners Stephen Halkiotis, John Hartwell, Shirley E. Marshall and Don Willhoit. ATTORNEY PRESENT: Geoffrey Gledhill STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Manager Albert Kittrell, Deputy Clerk to the Board Kathy Baker, Clerk to the Board Beverly A. Blythe, Finance Director Ken Chavious, Planning Director Marvin Collins, Planners Gene Bell, Jim Hinkley, Mary Scearbo and Emily Crudup, Purchasing Director Pam Jones, Department on Aging Director Jerry Passmore, County Engineer Paul Thames, and Budget Administrator Rod Visser. NOTE: ALL DOCUMENTS REFERENCED IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. I. BOARD COMMENTS A brief discussion ensued on the Public Private Partnership Conference that will be held in Boulder, Colorado in April. Chairman Carey informed the Board that the PPP Board of Directors voted to add nine additional persons. Chairman Carey recommended that Hillsborough Town Commissioner Bob Rose be appointed. Chairman Carey and Commissioner Willhoit plan to attend the meeting in Boulder. Commissioner Hartwell made reference to an article on the Public Information Network and stated that the basic idea is that citizens at home equipped with computers and modems from the County can access information about the County. He explained how the system would work. Hartwell would like for the County to move forward on this proposal by the Computer Club. The County Manager will review the proposal and report back to the Board. Coir..nissioner Halkiotis commended the Emergency Squad for their efforts to save the life of a retired senior citizen, Mr. Robert' Huff, Sr. He worked as a security guard at Orange High School and suffered a heart attack at Orange High which took his life. Commissioner Halkiotis stated that he has been informed by the Public Works Department that a recycling center for used motor oil would be in operation beginning April 19 at the Eubanks Road site. II. COUNTY MANAGER'S REPORT John Link announced that Recreation and Parks Director Mary Anne Black has successfully completed a two year Parks and Maintenance Management School. She finished first in a class of 103. He asked Wilbert McAdoo to give a progress report to the Board on the selection of a Landfill Site Committee. REPORT ON THE SELECTION OF A LANDFILL SITE COMMITTEE Public Works Director Wilbert McAdoo reported that 42 applications were received' as follows: 1-Little River, 0-Eno, 2-Cedar Grove, 3-Cheeks, 2-Bingham, 5-Hillsborough, PAGE 2 and 29-Chapel Hill Township. The application deadline has been extended to March 2. The goal is to receive three (3) applications from each township. III. ADDITIONS OR CHANGES TO THE AGENDA Chair Carey added to the Executive Session a session for consultation with the County Attorney. IV. AUDIENCE COMMENTS, A. MATTERS ON THE PRINTED AGENDA Those in the audience who have indicated a desire to speak will be recognized at the appropriate time. B. MATTERS NOT ON THE PRINTED AGENDA Jay Zaragoza stated he attended the last EDC meeting. There was a report from TJCOG and they compared the costs for a regional telephone toll-free dialing area. He asked that the Board support this effort. Commissioner Marshall informed Mr. Zaragoza of the Board's support and on-going efforts for the last two years for the extended area service. Letters have been written to all governmental bodies in the area covered by this extended calling area as well as to other organizations soliciting support. The Utility Commission will hold a public hearing so that citizens will have an opportunity to comment on the proposal. PUBLIC CHARGE Moses Carey, Jr. read the Public Charge. V. ITEMS FOR DECISION = CONSENT AGENDA Motion was made by Commissioner Marshall, seconded by Commissioner Halkiotis to approve the Consent Agenda as stated below: A. LEASE FOR THE CENTEL BUILDING Approve and authorize the Chair to sign a five-year lease with Centel for space to relocate the Departments of Purchasing and Central Services for an amount of $17,500 per year contingent upon Attorney and staff review. B. BUDGET ORDINANCE AMENDMENT #7 Approve amendments to the 1989-90 Budget Ordinance as stated below: GENERAL FUND Source - Intergovernmental $ 1,123 Appropriation - Human Services 1,123 (to budget for additional WIN funds for the Dept. of Social Services) Source - Intergovernmental $ 5,730 Appropriation - Human Services 5,730 (to budget for Emergency Food & Shelter funds awarded to the Dept. of Social Services) C. GRANT PROJECT ORDINANCE AMENDMENT FOR FRIENDS OF BLACK CHILDREN Approve the grant project ordinance amendment for the Friends of Black Children Program which will increase the budget of this program by $14,264. The project ordinance is stated below: PAGE 3 GRANT PROJECT ORDINANCE FRIENDS OF BLACK CHILDREN PROGRAM Be it ordained by the Board of Commissioners of Orange County, North Carolina that, pursuant to Section. 13.2 of Chapter 159 of the General Statutes of North Carolina, the ordinance adopting the "Friends of Black Children Program" is hereby amended as follows: Section 1. Section 3 of the above mentioned ordinance is amended to read as follows: Intergovernmental - Friends of Black Children $ 32,594 Section 2. Section 4 of the above mentioned ordinance is amended to read as follows: Human Services - Friends of Black Children $ 32,594 D. JAIL IMPROVEMENTS CAPITAL PROJECT ORDINANCE Approve the capital project ordinance as stated below to appropriate Federal grant funds for the Jail Improvements Capital Project. JAIL IMPROVEMENTS CAPITAL PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina the following capital project is hereby adopted. Section 1. The project authorized will provide improvements to and expanded capacity at the Orange County Jail. The project will be financed by an appropriation from the County Capital Reserve Fund and federal grant funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. the following revenue is anticipated to complete this project: Transfer from County Capital $382,000 Reserve Fund 221,825 Intergovernmental Total Revenue $603,825 Section 4. The following amount is appropriated for this project: Jail Improvements $603,825 Section 5. This ordinance supersedes all previous Jail Improvements Capital Project ordinances. E. RESOLUTION TO APPLY FOR UMTA SECTION 18 TRANSPORTATION FUNDS To approve and authorize the Chair to sign a resolution to apply for UMTA Section 18 funding with the North Carolina Department of Transportation for replacement of one van in the Orange County C.A.T. Program. The resolution is stated below: PAGE 4 APPENDIX A RESOLUTION FIRST TIME APPLICANT Seeking Permission To Apply For Section 18 Funding Enter Into Agreement With The North Carolina Department of Transportation And To Provide The Necessary Assurances A motion was made by Commissioner Marshall and seconded by Commissioner Halkiotis for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, the North Carolina Department of Transportation has received a grant from the US Department of Transportation authorized by Section 18 of Urban Mass Transportation Act of 1964, as amended, to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these funds is to provide grant monies to local agencies for the provision of rural public transportation services; and WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering funds received through Section 18 of the Urban Mass Transportation Act of 1964; and WHEREAS, County of Orange, hereby assures and certifies that it will comply with the Federal Statutes, regulations, executive orders, the Special Section 13 (c) Warranty, and all administrative requirements which relate to the applications made to and grants received from the Urban Mass Transportation Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the chair of Orange County Commissioners is hereby authorized to submit a grant application for funding under Section 18 of the Urban Mass Transportation Act of 1964, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. F. AUTHORIZATION OF THE RSVP RENEWAL APPLICATION AND AGREEMENT To approve the RSVP resolution as stated below, the application and agreement and authorize the Chair to sign the application and Notice of Grant Award when they are received. A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $26,010 grant for continuation of the Retired Senior Volunteer Program for twelve months and to certify to the federal government the willingness of the County to assure a minimum of 30% in cash, goods, and services as the non-federal share in support of the program. VOTE: UNANIMOUS VI. RESOLUTIONS/PROCLAMATIONS - N O N E PAGE 5 VII. SPECIAL PRESENTATIONS - N O N E VIII. PUBLIC HEARINGS A . MINORITY PARTICIPATION GOALS Purchasing Director Pam Jones presented for citizen comments a resolution for minority participation goals. She explained that last year the General Assembly made some modifications in the statutes that govern how local governments contract for construction projects. Previously, the County had to do multiple prime contracts which means that if the job was over $100,000 and any component of the contract was over $10,000, a separate contract had to be let. The County now has the latitude to also bid a single prime contract. In addition to the single prime, there was a clause added that is intended to encourage participation of minority businesses in local government construction contracts. Each local government is expected to set a percentage participation goal. A verifiable goal of 10% is recommended. It is equal to the goal set by Alamance County, Durham County, the Town of Chapel Hill and Orange County Schools. This goal is meant only to assure minority business participation in the bidding process. Jones summarized the plan developed for Orange County to achieve a goal of 10%. This plan is in the permanent agenda file in the Clerk's Office. The plan is specifically addressed toward construction (building) contractors, not engineers or architects. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS. Alice Gordon asked how the County would be sure that the prime contractor has made an effort to contact minority businesses. Pam Jones stated that the contractor will be required to list the contractors that they contacted and she will check to be sure they have been contacted. Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to close the public hearing. VOTE: UNANIMOUS 1. ADOPTION OF RESOLUTION FOR MINORITY PARTICIPATION GOALS Motion was made by Chairman Carey, seconded by Commissioner Halkiotis to adopt the resolution as stated below which establishes a verifiable goal of 10% for participation by minority businesses for construction projects greater than $100,000.00 and authorize the Chair to sign on behalf of the Board. RESOLUTION TO ESTABLISH A VERIFIABLE PERCENTAGE GOAL FOR PARTICIPATION BY MINORITY BUSINESS IN THE AWARDING OF BUILDING CONSTRUCTION CONTRACTS AWARDED PURSUANT TO N.C.G.S. 143-128 WHEREAS, the North Carolina General Assembly enacted Chapter 480 and Section 74.17 of Chapter 770 of the 1989 Session Laws, thereby rewriting North Carolina General Statute 143-128; and WHEREAS, N. C. G. S. 143-128 (c) requires each city, county or other public body to adopt, after notice and a public hearing, an appropriate verifiable percentage goal for participation by minority businesses (as defined in that statute) in the total value of work for building contracts and costs of which exceed one hundred thousand dollars ($100,000) and which are awarded pursuant to N. C. G. S. 143-128; and PAGE 6 WHEREAS, N. C. G. S. 143-128 (c) (3) requires an authority awarding a building contract the cost of which exceeds one hundred thousand dollars ($100,000) under a separate prime or separate specification contract system to adopt written guidelines specifying actions that will be taken by the awarding authority to ensure a good faith effort in the recruitment and selection of minority businesses for building contracts awarded under the separate prime or separate prime or separate specification contract system; and WHEREAS, N. C. G. S. 143-128 (c) (4) requires an authority awarding a building contact the cost of which exceeds one hundred thousand dollars ($100,000) under a single-prime contract system to adopt written guidelines specifying the action that the prime contractor must take to ensure a good faith effort in the recruitment and selection of minority businesses for building requires that action take by the prime contractor must be documented in writing by the contractor to the appropriate awarding authority; and WHEREAS, N. C. G. S. 143-128 (b) requires that a public body choosing to use a single-prime contract system must also seek bids for a building contract the cost of which exceeds one hundred thousand dollars ($100,000) under a separate prime or separate specification contract system and must award such building contract to the lowest responsive bidder or bidders for the total project; and WHEREAS, N. C. G. S. 143-128 (d) requires the state and its political subdivisions to award public building contracts the costs of which exceeds one hundred thousand dollars ($100,000) without regard to race, religion, color, creed, national origin, sex, age or handicapping condition; and WHEREAS, notice of the public hearing was duly published in The Chapel Hill Newspaper and The News of Prange and the public hearing required by N. C. G. S. 143-128 (c) was held February 20, 1990: and NOW THEREFORE, BE IT RESOLVED by the Orange County Board of County Commissioners. 1. That the Orange County Board of County Commissioners shall have a verifiable goal of ten percent for participation by minority businesses in building construction contracts awarded pursuant to N. C. G. S. 143-128. 2. That the official, employee or agent responsible for advertising such contracts shall compile a list of minority businesses within the bidding area, using information obtained from the North Carolina Department of Economic and Community Development, Minority Business Development Agency or from other institutions or agencies providing such information. This list shall be updated on an annual basis and shall be open for inspection and shall be available so that minority businesses will have the opportunity to add their names to the list. Copies of this resolution shall be transmitted to the businesses on the list as soon as practicable along with the name of the official, employee or agent who shall serve as the contact person for minority businesses and be responsible for answering project related questions posed by minority businesses. 3. That for each such building contract put out for bids under the separate specification or the single prime contract systems, notice of the contract shall be transmitted to minority businesses on the above list. PAGE 7 4. That for each such building contract put out for bids under the separate specifically or single prime contract systems, documents related to the contract shall be available for inspection at a convenient and accessible location of which minority businesses shall receive notice. 5. That for each such building contract put out for bids under the separate specification or single prime contract systems, the contact person designated pursuant to paragraph 2 above shall hold a pre-bid conference to orient contractors and subcontractors to the policy expressed in this resolution as well as bid procedures and regulations. Minority businesses on the list obtained and maintained as provided herein shall be notified of and invited to these pre-bid conferences. 6. That for each such building contract put out for bids under the separate specification or single prime contract system, published notice of the contract shall include a summary of this resolution. 7. That for any such building contract put out for bids under the separate specification contract system, the contact person designated herein shall maintain records with respect to: (a) those contractors or subcontractors notified of the project and the number of these contractors and subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, (b) those contractors or subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, (c) those contractors or subcontractors awarded contracts as part of the project and the number and identity of those that are on the list of minority businesses, and (d) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 8. That for any such building contract put out for bids under the single prime contract system, the single prime contractor shall: (a) notify those minority businesses appearing on the list minority businesses maintained pursuant to paragraph 2 of the portion of the project which will be subcontracted by the single contractor and solicit bids from those minority businesses. (b) submit with his bids records with respect to: (1) those contractors notified of the project and of those elements of the project for which subcontractors will be let and the number of these subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, (2) those subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, and PAGE 8 (3) those subcontractors awarded contracts as part of the project and the number and identity of those that are on the maintained list of minority businesses, and (4) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 9. That these policies shall be a part of the request for proposals for any such contract, and noncompliance by any single prime bidder shall be grounds for declaring the bid non-responsive. 10. That this resolution shall become effective upon its adoption. VOTE: UNANIMOUS IX REPORTS A. REPORT ON PROPOSED NATURAL GAS TRANSMISSION LINE Planner Mary Scearbo reported that in response to a citizen's inquiry about a survey for a natural gas pipeline in northern Orange County, she has investigated and found that there is a natural gas pipeline being proposed by the Public Service Company of North Carolina. The general route extends from the existing regulating station on highway 70 near Buckhorn Road and is proposed to extend to Leasville, North Carolina. She showed on a map the location of this pipeline. There is some preliminary survey work being done at this time. The process of that survey is expected to take one to two years. The pipeline would be contained within a 50-foot easement. The pipeline itself would be twelve to eighteen inches and the pressure within that line would be 500-700 pounds per square inch. According to the Zoning Ordinance this would require approval of a Class B Special Use Permit from the Board of Adjustment. The public service company has been informed of this requirement. The work which was observed in Eno Township is not being pursued at this time. Mr. J. W. Brown, Project Engineer from the Public Service Company of North Carolina, showed on a map the high pressure lines already in existence. He proceeded to show how the proposed pipeline would provide a crossfeed to increase the availability of natural gas to the growth areas. They are surveying this area in an effort to find a preliminary route through this area that they can in fact locate a 50-foot right-of-way. The size of the pipe has not been determined. The pipeline does not follow the road right-of-way because of State regulations and because of safety reasons. The life expectancy of the lines is more than 40 years. While the company has the right to elect the route of the pipeline, they try to work with the property owners. Once a route is selected, they hire a contractor that has right-of-way agents who do property studies to come up with a land value. After that they contact the property owners in an attempt to purchase the right-of-way. Attorney Victor Bryant stated that they do have the right of eminent domain. This statute does prohibit condemnation of dwellings, yards, gardens, cemeteries, etc. They are restricted by law as to where they can go. He assured the Board that they always try to choose the open areas so that it will not limit a property owner to the use of his property. Under this condemnation law they are given the right to survey. He noted that a letter went out to the property owners of whose land they thought may be involved with this survey. He read the letter that was sent out. Once the line is established, each individual property owner will be contacted in an effort to secure a voluntary right-of-way agreement through the payment of damages. If they can't reach an agreement they then resort to the Eminent Domain statute and he explained the process that is followed. The property owner does have the right to use the right of way for anything that would not interfere with the pipeline. PAGE 9 Commissioner Halkiotis emphasized to the Public Service Company the importance of keeping the County informed of their actions. They assured the Commissioners they would keep them informed through contacts with Mary Scearbo of the Planning Staff. Mr. Zaragoza commented that the County Commissioners may want to establish a policy requiring pipe lines to follow other easements or existing right-of-ways. Commissioner Willhoit cautioned the Board on such a policy stating there may be a hazard in locating high voltage transmission lines and a pipe line in the same location. This will be researched. B. COMPLETE COUNT COMMITTEE Chair of the Complete Count Committee Norman Gustaveson informed the Board of the progress of this Committee. He stated that the Committee met with the area Census Bureau personnel. The main concerns have been identified and subcommittees appointed to handle these concerns. What is crucial to this program will be the followup to make sure people return their census forms. The long forms are complicated and it will be important to have volunteers to assist in completing these forms. Confidentiality must be stressed. The importance of returning this form is vital to the community. Census week will begin on March 23. C. SEWAGE TREATMENT SYSTEM _ CARDEN'S MOBILE HOME PARK County Engineer Paul Thames referred to the background information on the situation as contained in the report in the agenda along with two maps of the area. The sewage treatment facility is basically a septic tank which drains into a sand filter and then discharges into a roadside ditch which runs under the road, through a field and pools behind Mr. Stevens' home until it soaks into the soil or evaporates. The owner of the park is being required by DEM to replace this system with a packaged waste treatment plant which should drastically improve the quality of the discharged sewage water. They are not requiring that he change his point of discharge. A public hearing on the special Order by Consent (agreement listing conditions agreed upon by DEM and the owner of Carden's on operation of the facility) will be held March 29 in Superior Courtroom. Thames recommends that the point of discharged be changed. The affluent from the package plant could flow by gravity into a pump station and be pumped to the east along and in the right-of-way of Highway 70 and discharged into Stoney Creek which lies approximately 1800 feet east of Garden's. It is not known at this time if DEM will approve this change in point source discharge. Joel Williams, the present owner of Carden's has indicated he will do whatever is necessary to make this system acceptable to the community. Garden's is under an order whereby they cannot add any trailers to the park or replace one that vacates. Commissioner Halkiotis asked if the trailer park could be closed down until this is resolved. County Attorney Geoffrey Gledhill stated that the County Health Director would have this authority if it was determined there is a public health hazard. Chairman Carey expressed concern about the pooling of the waste and the rights of this private land owner. He emphasized that the County should do all it can to remedy the situation. It was decided that the Health Director will survey the situation to ascertain if it constitutes a public health nuisance. If it is not determined a public nuisance, the Board could pass a resolution asking DEM to look at their standards for handling such situations. This resolution would be read at the public hearing on Carden's. Paul Thames explained that DEM has indicated they understand the problem, but there has been no commitment that they would force Carden's to change the discharge. What DEM did say was that if he does not meet the affluent limitations as set by them that they will revoke his discharge permit. At that time, some method of onsite disposal must be found or the trailer park would have to close. PAGE 10 X. ITEMS FOR DECISION - REGULAR AGENDA A. CABLEVISION OF DURHAM FRANCHISE PROPOSAL Albert Kittrell reported that Cablevision of Durham submitted a Cable TV Franchise proposal requesting a five year delineated Franchise Agreement. Cablevision of Durham desires to provide cablevision service to approximately 253 homes in specific areas of northeastern Orange County. An investigation as to whether cable companies currently in the county could serve the northeastern areas was done. Alert Cable's service areas are not located in this part of the county. Carolina Cable service lines are as close as 1.5 miles from one area in the proposal and as far as 3 miles from other areas and it is anticipated they will extend service to the northeastern areas. Cablevision is requesting to serve a portion of the county for a very limited time period. Terrell Mayton, Vice-President of Marketing and Customer Service, stated they are requesting a delineated franchise to serve those areas adjacent to the Durham County line from Orange County. They receive numerous calls from citizens requesting this service. Commissioner Hartwell questioned the capability of Durham Cablevision having the mechanism to be able to telecast a program which may originate from Orange High School under the auspices of another cable company to homes of students who attend Orange High. Mayton emphasized their commitment to community programming and gave several examples. Their motivation is that there is a group of citizens who are within sight of their service and they have the capability of servicing them with minimum delay. The other cable companies are quite a distance from this area and it is not clear when they plan to extend service to those areas. Durham Cablevision's engineer stated that they have done much of the preengineering for the area under consideration. The mapping and system design is complete. They can provide service within 120 days. Randy Houser of Carolina Cable disputed this information stating that they are in the make-ready process which means that whoever applies first can build first. Until Carolina Cable is finished with their construction, Cablevision cannot perform any work there. He feels it cannot be done in 120 days. He pointed out to the Board that Cablevision of Raleigh/Durham has been operating in Orange County for at least a year without a franchise which is in direct violation of the County Ordinance as amended last year. A review of those portions is necessary at this time. He showed on the map where cablevision has infringed on their area. The County was notified of this last March. This means that Cablevision is not paying a gross receipt tax which Orange County is entitled to under the Ordinance. He pointed out that in the area of Cornwallis Road, Cablevision has applied for a makeready essentially to prohibit Carolina Cable from doing construction in violation of the ordinance which states that county construction on county right-of-ways is prohibited without a franchise. He asked what procedures the County intends to take to enforce the ordinance that is already approved to ensure that a granting of a franchise to Cablevision is applied equitable. Carolina Cable does not plan in the immediate future to serve the Maple Ridge, San Reba area. The area north of St. Mary's Road is an area where they can't reach directly because there is no Orange County right-of-way. They would have to go into Durham to get back to Orange County. They are currently constructing line in the St. Mary's/Pleasant Green area. Chair Carey stated, in answer to a question from John Link, that if the people in the area being discussed want cable and it can be provided by the present provider in Orange County, that that should be the process. However, if Carolina Cable cannot provide the service and it can be provided by another company, that it should be done. Commissioner Halkiotis asked that the cable issue be simplified so that everyone can understand it. He asked about the allegations of Cablevision of Raleigh/Durham being in violation of the present ordinance. PACE 11 Geoffrey Gledhill stated that during the staff work they became aware that Durham Cable was in the Saddle Drive Big Fork area and also in the Kerly Road area. They were assured by the Durham Cable people that they did not know they were in Orange County. The staff has determined that it is not going to be practical for Carolina Cable or any other Cable TV company to serve those areas. Their thinking was that if the County Commissioners considered a franchise with Durham Cablevision that it would be done on two basis: (1) franchise the places that they have encroached upon in the County on somewhat of a delineated area but on a longer term basis because no one else is going to serve those people and (2) grant a franchise for a short period of time for those places that Carolina Cable plans to serve in the future. If Carolina Cable is ready to move into the St. Mary's Road/ San Reba Woods area and the Maple Ridge Mobile Home Park area, it could change the recommendation that will come back for Board consideration. Commissioner Halkiotis asked to be informed of these kinds of situations where one cable company encroaches on an area without proper authorization. This was referred to the Manager for a recommendation to be presented to the Board for their consideration. B. CK PROPERTIES CONCEPT PLAN APPEAL The concept plan for CK Properties was considered by the Planning Board on March 6, 1989. The property is located on the south side of Dairyland Road approximately 800 feet west of the intersection with Dodsons Crossroads. The is zoned Residential-1; the Land Use Plan designation is Rural Residential. heotot total acreage is 4.063 acres. Four lots are proposed. The ''applicants are requesting an appeal from the County Commissioners. The applicants have proposeand the Planning Staff determined that a private road would not bejustified1 ntthisacase. Extended discussion ensued with the developer Steven Kelly stating his reasons for building a private road instead of a public road. Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the concept plan for CK Properties with a public road built to State standards. VOTE: AYES, 4; NOES, 1 (Commissioner Hartwell) C. APPROVAL OF WORK PLAN FOR UPDATING THE ORANGE COUNTY TRANSPORTATION DEVELOPMENT PLAN AND STEERING COMMITTEE MEMBERSHIP ERA In order for the County to qualify for state and federal transportation funding, it must have an approved and enacted Transportation Development Plan. The present plan will expire at the end of 1990. The County would be required to provide a 10% local match for a state hired consultant to prepare the TDP. The Department on Aging would provide the match out of the existing C.A.T. transportation budget. The proposed TDP update will study the need for a rural public transportation system and expand agency participation in the Coordinated Agency Transportation (CAT) Program. Motion was made by Commissioner Hartwell, seconded by Commissioner Marshall to approve the work plan and the steering committee membership with the condition that the plan be reviewed by the Regional Mass Transit Authority. VOTE: UNANIMOUS. D. ANNUAL ACHIEVEMENT AWARD COMPETITION ,(NACo) Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the four entries as listed below for submission to NACo. Land Records Computer Access System Orange County Coordinated Agency Transportation Program Friends of Black Children Orange County's Signage Program VOTE: UNANIMOUS PAGE 12 E. 1990 BOARD OF CITY COMMISSIONERS GOALS John Link presented for approval the goals to be pursued for 1990 as recommended by the management staff and department heads. Economic Development that were inadvertently left out He distributed the goals for The following changes were made to the document: (1) add the date of May 1 under objective 3 - education (2) add a meeting between elected officials between C & D of objective 3 on Water Resources (3) add under education "report on the roofs" (4) rework the timeframe to accelerate establishing an East Chapel Hill senior center and plan for longterm solutions to provide such a facility (5) add some specificity to the section on septic tanks and alternative systems (6) develop a goal for controlling the do the Health Board, Animal Control Offic pe and lAPSon in conjunction with Motion was made by Commissioner Willhoit, seconded by Commissioner Mars adopt the goals and related plans of action as amended. VOTE: UNANIMOUS Marshall to F. PYROTECHNICS PERMIT FOR THE UNC SMITH CEO Purchasing Director Pam Jones presented for the Board's consideration t WO fireworks permits of the Smith Center's concerts on March 1 and March Jeff Elliott, Smith Center Director, explained that the firework 9diOs la very limited and do not damage the stadium. to allow them to secure a blanket approval He asked that the procedure be simplified Manager was requested to check with potherlCountiesGtotseeshow they hand. e permits and report back to the Board. The County Motion was made by Commissioner Marshall, seconded by C a•handle firework approve a fireworks permit for the University of North Carolina-Chapel Hill (New Kids on the Block concert) and for March 3 y Chairman Carey to approved site the Block by (Janet Jackson concert) ; contingent March 1 behalf of the Board• y the Town fire Officials and authorize the Chair ntonsign on on VOTE: AYES, 4; NOES, 1 (Commissioner Halkiotis) G. MOM FROM THE UNIVERSITY Marvin Collins presented ore WATERSHED consideration a request University Lake Collins e to University ersityr 2$ Group include additional options for consideration at the eeFebru February , 1990mpublicr review hearing. Onecebruaryo1S February 1990,developed ediby Orange Lake proposals options for watershed, The Work Group requested that additional wording be included y Orange County. The Work Group agreed with the need to present a watershed. otoctddn ss of the following: 1. Impervious surface limits as included in the to address the developed by the Work Group, and proposed 13-point agreement 2. Number of two-acre lots which may be created from existing lots Motion was made by Commissioner Willhait, seconded by g of record. that the proposals of the University Lake Watershed Work Group be inc items for consideration at the February y CO��-ssioner Marshall VOTE: AYES, 4; H 2t, 1990 public hearing, included among the NOES, 1 (Commissioner Hartwell) PAGE 13 XI. APPOINTMENTS The Following appointments were approved by the Board: EMERGENCY RESPONSE PLANNING COMMITTEE-Fletcher Barber HUMAN SERVICES ADVISORY COMMITTEE - EDWARD BROOKS AND EDITH HUBBARD HILLSBOROUGH PLANNING BOARD - RUDOLPH DEETJEN III HILLSBOROUGH BOARD OF ADJUSTMENT - MARIANNE WOLF ORANGE COUNTY PLANNING BOARD - LARRY REID XII. MINUTES Motion was made by Commissioner Marshall, seconded by Chairman Carey to approve the minutes for the January 23, 1989 regular meeting as presented. VOTE: UNANIMOUS XIII. EXECUTIVE SESSION Motion was made by Commissioner Willhoit, seconded by Commissioner Marshall to go into Executive Session to discuss a personnel matter and to consult with the County Attorney. VOTE: UNANIMOUS. Motion was made by Commissioner Halkiotis, seconded by Commissioner Marshall to come out of Executive Session. VOTE: UNANIMOUS. XIV. ADJOURNMENT Motion was made by Commissioner Willhoit, seconded by Commissioner Hartwell to continue the meeting to 6:00 p.m. on February 26 to continue the Executive Session. VOTE: UNANIMOUS. Beverly A. Blythe, Clerk Moses Carey, Jr. , Chair 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V-A ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20 , 1990 SUBJECT: LEASE: CENTEL BUILDING DEPARTMENT: PURCHASING & CENTRAL SRVS. PUBLIC HEARING YES: NO: XX ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 498 LEASE Telephone Number- Hillsborough -732-8181 Chapel Hill -967-9251 Mebane -227-2031 Durham -688-7331 PURPOSE: To consider a lease for property at 132 E. King Street , Hillsborough, also known as the Centel Building. BACKGROUND: During negotiations with Centel regarding the installation of the County's new telephone system, Centel offered to lease space in their building on King Street in which to relocate both the telephone switch and the offices of Purchasing and Central Services. The lease of this space would benefit the County in at least two different respects: 1 . Space currently occupied by the Departments of Purchasing and Central Services could be reallocated to the Department of Social Services. Social Services has been out of compliance for quite some time with the State's space requirement of 80 square feet per worker. This would allow area to develop approximately eight (8) new offices. Further, there is an obvious advantage to keeping the department under one roof rather than leasing space elsewhere in Hillsborough. 2. By housing the telephone switch in Centel 's office, repair response time would be almost immediate. In case of malfunction, the switch would set off an alarm and would be addressed by Centel repair persons who staff the office 24 hours each day. This is particularly attractive to the County since the Sheriff relies on the system to provide toll free access to his Department and to the Jail after hours. 2 The lease amount of $10/square foot, includes all renovations to the space, utilities, building maintenance and hook up of our telephone switch to Centel 's emergency power system. Funds are available in the current budget to meet lease payment obligations through this fiscal year. RECOMMENDATION: Approve a five-year lease with Centel for space in which to relocate the Departments of Purchasing and Central Services; contingent upon Attorney and staff review; and authorize the Chair to sign on behalf of the Board. 02/05/90 14:46 `+' 0• 971 2233 WORD FKIAt. .bINU tEltrUZ 3 tri9 1 n � LEASE AGREEMENT 1. PARTIES. This Lease Agreement made and entered into this day of , 1990 by and between CENTRAL TELEPHONE COMPANY - NC, a Delaware Corporation, hereinafter referred to as "Lessor", and THE COUNTY OF ORANGE, a municipal corporation organized and chartered under the laws of the State of North Carolina, herein- after referred to as "Lessee". 2. PREMISES. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor for the term, at the rental, and upon all of the covenants and conditions set forth herein, the PREMISES, outlined in red on EXHIBIT A attached hereto, and by this reference incorp- orated herein, located at 132 East King Street, Hillsborough, North Carolina consisting of approximately 1750 square feet of office space and 5 paved automobile parking spaces. 3. TERMS. 3.1 The term of this lease shall be for a period of five (5) years, commencing on and ending on unless sooner terminated pursuant to any provision hereof. 3.2 Additionally, Lessee shall have the right and privilege of extending the lease for one (1) additional consecutive five-year term, provided that notice of the exercise of such options is given in writing to Lessor not later than ninety (90) days prior to the date of termination of the then effective lease term. Except as herein otherwise provided, all terms and covenants contained in this Lease shall be in full force and effect during any extension period. 3.3 Notwithstanding the above commencement date, if Lessor for any reason whatsoever, cannot deliver possession of the Premises to Lessee on said date, Lessor shall not be subject to any liability therefore, nor shall such failure affect the validity of the lease or the obligations of Lessee hereunder; but in that event, Lessee shall not be obligated to pay rent until the time when Lessor can deliver possession. In case of any such delay, the termination date of this Lease shall be extended for an equal period of time. 4. RENTAL. 4.1 Lessee shall pay to Lessor as rental for the Premises the sum of Seventeen Thousand, Five Hundred Dollars ( 17,500) per year, payable in equal monthly installments of Fourteen Hundred, Fifty Eight Dollars and Thirty Three Cents ($1,458.33) , in advance on the first day of each month of the base term and any renewals thereof. 4.2 Rent for any period during the term hereof, which is for less than one month, shall be a pro rate portion of the monthly install- ment. Rental shall be payable in lawful money of the United States 02/05/50 14.'45 =504 971 2233 WORD PROCESSING CJ 003 4 Li) n FP U U to Lessor at the address stated herein or to such other places as Lessor may designate in writing. 4.3 If Lessee exercises its option to extend the term of this Lease, the rent shall be renegotiated by the parties not later than 30 days prior to the commencement of said extension term. 5. USE OF PREMISES. 5.1 The leased premises may be used and occupied only for purposes of operating Lessee's county offices. 5.2 . - _ _ r . Lessee shall not use or permit the use of the premises in any manner that would tend to create waste or a nuisance or would tend to unreasonably disturb any other tenant in the building containing the leased premises. 6. RENOVATION OF PREMISES. It is agreed that Lessor shall at its sole expense cause certain repairs and renovations to be done to the premises all in accordance with plans and specifications attached hereto and marked Exhibit B. 7. MAINTENANCE, REPAIRS, AND ALTERATIONS. 7.1 Lessor's Obligations Except for damage caused by any negligent or intentional act or ommission of Lessee, Lessee's agents, employees, or invitees, and except for reasonable wear and tear, Lessor shall, at its own expense, keep in good order, condition and repair the foundation, exterior walls, exterior roof, all plumbing, heating, air conditioning, ventilating, electrical and lighting facilities and equipment serving the premises, and the landscaping and parking lot. Lessor shall not be required to maintain the interior surface of exterior walls, windows, doors, floors, or plate glass. 7.2 Lessee's Obligations: Lessee shall at its own expense keep in good order, condition and repair interior walls, interior surface of exterior walls, ceilings, windows, floors, doors, , located within the A ' premises. On, the last day—Ft—the term of this lease or the last day of any renewal terms, or on any sooner termination. Lessee agrees to surrender the premises to Lessor in the same condition as they were received, ordinary wear and teat excepted. Lessee agrees to repair any damage to the premises occasioned by the removal of its fixtures, furnishings and equipment. 7.3 Lessee shall not, without Lessor's prior written consent, make 2 02/95/90 14:47 17804 J71 2233 WORD PRACESSING CO04 0 1 n /Al 5 i f any alterations, improvements or additions of the premises. Lessor may require that Lessee remove any or all of said alterations, improvements, or additions at the expiration of the lease term and restore the premises to their prior condi- tion. 7.4 Except for claims relating to work done by Lessor pursuant to Section 6, Lessee shall pay, when due, all claims for labor or materials furnished to or for Lessee at or for use in the Premises, which claims are or may be secured by any mechanic's or matexialmen's lien against the Premises or any interest therein. 7.5 Unless Lessor requires their removal as set forth in Section 7.3, all alterations, improvements or additions which may be made on the Premises, shall become the property of Lessor, and remain upon and be surrendered with the Premises at the expiration of the term or any renewal thereof. 8. INSURANCE: INDEMNITY. 8.1 Insurance: Lessee shall, at Lessee's expense, obtain and keep in full force during the term of this Lease the following policies of insurance in the following amounts: Workers Compensation Statutory Limits, Comprehensive General Liability Insurance - $1,000,000 combined single limit; Automobile Liability Instil... ante $1,000,000 combined single limit. The limits of said insurance shall not, however, limit the liability of Lessee hereunder. tam 8.2 Indema : A t3"'`°'`" `"" .14 Lessee shall indemnify and hold harmless Lessor from and against any and all claims arising from Lessee's use of the Premises, or from the conduct of Lessee's business or from any activity, work or things done, permitted or suffered by Lessee in or about the Premises or elsewhere and shall further -+D t1.1? indemnify and hold harmless Lessor from and against any and A all claims arising from any breach or default in the t '�- performance of any obligations on Lessee's part to be performed under the terms of this Lease, yr arising from any negligence of Lessee, or any of Lessee's agents, contractors, or employees, and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claim or any action or proceeding brought thereon; and in case any action or proceeding be brought against Lessor by reason of any such claim, lessee upon notice from Lessor shell defend the same at Lessee's expense by counsel satisfactory to Lessor. Lessee, as a material part of the consideration to Lessor, hereby assumes all risk of damage to property or injury to persons, in upon or about the Premises arising from 3 82/05/90 14:48 17804 971 2233 WORD PROCESSING mee5 T ^ � 6 LI any cause and Lessee hereby waives all claims in respect thereof against Lessor. 8.3 Exem tion of Lessor from Liabili : Lessee hereby agrees that Lessor shall not • liable for injury to Lessee's business or any loss of in . ”e therefrom or for damage to the goods, wares, merchandis- or other property of Lessee, Lessee's employees, invite- - , customers, or any other person in or about the Premis = , nor shall Lessor be liable for injury to the person of - -ssee, Lessee's employees, agents or contractors, whether a damage or injury is caused 6!L-`4 by or results from fire, et= . , electricity, gas, water or rain, or from the breaka: ' , leakage, obstruction or other i`!'{' defect of pipes, sprinkl= s, wires, appliances, plumbing, air conditioning or light fixtures, or from any other cause, whether the said d: .age or injury results from conditions • arising upon the 'remises or upon other portions of the building of rah the Premises are a part, or from other sources of pl- es, and regardless of whether or not the cause of such da.- _e or injury or the means of repairing the same is inaccessi• a to Lessee. Lessor shall not be liable for any damages rising from any act or neglect of any other tenant, if a ; , of the building in which the Premises are located. 9. DAMAGE OR DESTRUCTION. If during the term of this lease the Premises are damaged by fire or other casualty, not occurring from Lessee's negligence, and the Premises are rendered partially or wholly unfit for occupancy, the rent shall be equitably adjusted by Lessor, or Lessor may, at its option, terminate this Lease effec- tive the date of such damage. 10. TAXES AND UTILITIES. Lessor shall pay for all gas, sewer, heat, light, power and all other utilities and services supplied to the Premises, except telephone service, which shall be paid by Lessee. Also included will be emergency power in the event of power fail- ure. Taxes assessed against the Premises by any lawful authority shall be timely paid by Lessor. 11. ASSIGNMENT AND SUBLETTING. Any assignment, transfer, mortgage, sublease or other transfer or encumbrance of all or any part of Lessee's interest in this Lease or in the Premises shall be void unless Lessor has given prior written consent. 12. DEFAULTS: REMEDIES. 12.1 Defaults: The occurrence of any one or more of the following events shall constitute a material default and breach of this Lease by Lessee: a. The vacation or abandonment of the Premises by Lessee. 4 . 0Z/05/90 14:40 17504 871 2233 WORD PROCESSING 006 7 © G� b. The failure by Lessee to make any payment oiiriCit, L7 additional rent, or any other payment required to be made by Lessee. c. The failure by Lessee to observe or perform any of the covenants, conditions, provisions, rules, or regulations of this Lease to be observed or performed by Lessee within thirty (30) days of written notiftcatiou of such default given Lessee by Lessor. d. The filin by or agains Lessee of any rangements u er law rel ing to bankr tcy. 12.2 'emedies: In he event of any such material default, - =sor may, without limi, rig Lessor in the exercise of any r :.t or remedy which Lessor gray have by reason of such defau or breach: a. Immedi. -ly re-enter and remov= all persons and property from sai• 'remises,U"4°.1 r" ,�� b. Terminate thi- ease or - om time to time, without termi- nating nating this Leas- re et said Premises, or any part thereof. c. Collect by sui or othe se such installment of rent or other sum as t becomes d or enforce by suit or other- wise any cvenants or coedit on or term of this Lease required_to be performed by Lessee. 13. CONDEMNATION. If the Premises or any portion thereof are taken by any branch of government pursuant to the power of eminent domain, Lessor or Lessee may at its option, either equitably adjust the rent due hereunder or terminate this Lease. 14. COMMON USE PARKING. The parking lot located on the Premises contain 25 spaces, 20 of which are hereby leased to Lessee and 5 of which shall be retained for use by Lessor. 15. GENERAL PROVISIONS: 15. 1 Severabilitx: Any provision of this Lease determined to be invalid by a court of competent jurisdiction, shall in no way affect any other provisions hereof. 15.2 IInnterest on Past Due Obligations: Except as expressly herein otherwise provided, any amount due Lessor from Lessee not paid when due shall bear interest at eighteen (18Z) percent per annum from the 5 02/05%90 14'45 17504 571 2233 WORD FNOGESSING m 007 8 . .. rl� r � ri date due. Payment of such interest shall not excuse or cure any default by Lessee under this Lease. 15.3 Incur oration of Prior A regiments; Amendments: This Lease contains all agreements of the parties with respect to any matter mentioned herein. No prior agree- ment or understanding pertaining to any such matter shall in any way bind the parties to this Lease. The Lease may be modified in writing only, signed by the parties in interest at the time of the modification. 15.4 Notices: All notices under this Lease shall be in writing and shall be deemed delivered twenty-four (24) hours after deposit in the United States mail, postage prepaid, properly addressed to Lessee at the address of the Premises, or to Lessor, at the address designated for rental payment. 15.5 Waivers: No waiver by Lessor of any provision hereof shall be deemed a waiver of any other provision. 15.6 Holding Over: If Lessee remains in possession of any renewal term the Premises or any part thereof after the expiration of the term hereof or without executing a new lease, such occupancy shall be construed as a tenancy from month-to-month at a rental rate in the amount of twice the last monthly rental plus all other charges hereunder, and upon all of the terms of this Lease. 15.7 Bindin Effect: Subject to any provisions hereof restricting assignment or subletting by Lessee, this Lease shall bind the parties,, their successors and assigns. 15.8 Lessor's Access: Lessee shall permit Lessor and Lessor's agents to enter the leased Premises at all reasonable times. 6 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No V-B ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: Budget Ordinance Amendment #7 DEPARTMENT Budget PUBLIC HEARING YES NO X ATTACHMENT(S) INFORMATION CONTACT Budget (1) Proposed Budget Ordinance Office (Extension 490) Amendments TELEPHONE NUMBER (2) Funding Authorization from Hillsborough 732-8181 the Division of Social Chapel Hill 968-4501 Services for Increased Mebane 227-2031 WIN Funding Durham 688-7331 (3) Award Letter from Emergency Food and Shelter National Board Program PURPOSE: To approve proposed budget ordinance amendments. BACKGROUND: (1) The Orange County Department of Social Services has been awarded a total of $1, 123 in WIN funding for this fiscal year. This amendment will increase the funds available for program payments; a County match of$112 is currently in this department's budget. (2) The Orange County Department of Social Services has been awarded $5,730 for FY 1989-90 to provide food and/shelter to individuals in need. No County match is required for this grant. RECOMMENDATION(S) : Approve amendments to the 1989-90 Budget Ordinance by the proposed amendments. Z ORANGE COUNTY PROPOSED 1989-90 BUDGET AMENDMENTS The 1989-90 Orange County Budget Ordinance, as amended, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT GENERAL FUND (1) Source: Intergovernmental $ 5,493,941 $ 1, 123 $ 5,495, 064 Appropriation: Human Services 9, 088,485 1, 123 9, 089, 608 To budget for additional WIN funds for the Department of Social Services. (2) Source: Intergovernmental $ 5,495,064 $ 5,730 $ 5,500,794 Appropriation: Human Services 9,089,608 5,730 9, 095, 338 To budget for Emergency Food & Shelter funds awarded to the Department of Social Services. BUDGET AMENDMENT NUMBER: 7 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No 1/ ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1989 SUBJECT: Grant Project Ordinance Amendment -- Friends of Black Children Program DEPARTMENT Budget PUBLIC HEARING YES NO X_ ATTACHMENT(S) INFORMATION CONTACT Budget Office, Extension 490 Grant Project Ordinance TELEPHONE NUMBER Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 PURPOSE: To amend the grant project ordinance for the Friends of Black Children Program. BACKGROUND: On September 19, 1989, the Board of Commissioners approved a grant project ordinance for the Friends of Black Children program. Since that time, the Department of Social Services has received verbal assurance that they will be reimbursed for the total Friends of Black Children expenditures. Therefore, this amendment will increase the budget of this program by $14,264. RECOMMENDATION(S) : Approve the grant project ordinance amendment for the Friends of Black Children program. 2 GRANT PROJECT ORDINANCE FRIENDS OF BLACK CHILDREN PROGRAM Be it ordained by the Board of Commissioners of Orange County, North Carolina that, pursuant to Section 13 .2 of Chapter 159 of the General Statutes of North Carolina, the ordinance adopting the "Friends of Black Children Program" is hereby amended as follows: . Section 1. Section 3 of the above mentioned ordinance is amended to read as follows: Intergovernmental - Friends of Black Children $ 32, 594 Section 2. Section 4 of the above mentioned ordinance is amended to read as follows: Human Services - Friends of Black Children $ 32,594 Adopted this 20th day of February, 1990. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No Y-D ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: Jail Improvements Capital Project Ordinance DEPARTMENT Budget PUBLIC HEARING YES NO X ATTACHMENT(S) INFORMATION CONTACT Rod Visser Proposed Jail Improvements Capital ext 492 Project Ordinance TELEPHONE NUMBER Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 PURPOSE: To appropriate Federal grant funds for the Jail Improvements Capital Project. BACKGROUND: The United States Marshals Service (USMS) has agreed to assist Orange County with the financing of improvements to the Orange County Jail that will expand capacity by 25-30 beds. The terms of the agreement are included in a Cooperative Agreement Program, CAP No. 6-57-84. The project includes $382, 000 in County pay-as-you-go funds already appropriated to the project. As written, the CAP includes a pledge of $200,000 in federal funds towards the project on a reimbursement basis. Finally, the Sheriff's Office has also received verbal assurance that the USMS will provide an additional $21,825 in grant funds to cover the remaining cost of construction contracts for the project. At the December 4, 1989 meeting, the Board of Commissioners approved construction contracts in the amount of $548,932, which combined with architect fees of $54,893, brings anticipated project costs to $603,825. Adoption of this capital project ordinance will provide for budgeted expenditures of $603,825 and offsetting revenues of $382,000 in County funding and $221, 825 in federal funding. RECOMMENDATION(S) : Approve the proposed capital project ordinance. 2 JAIL IMPROVEMENTS CAPITAL PROJECT ORDINANCE Be it ordained by the Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina the following capital project is hereby adopted. Section 1. The project authorized will provide improvements to and expanded capacity at the Orange County Jail. The project will be financed by an appropriation from the County Capital Reserve Fund and federal grant funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from County Capital Reserve Fund $382,000 Intergovernmental 221,825 Total Revenue $603,825 Section 4. The following amount is appropriated for this project: Jail Improvements $603 ,825 Section 5. This ordinance supersedes all previous Jail Improvements Capital Project ordinances. Adopted this 20 day of February, 1990. t 1 ORANGE COUNTY . BOARD OF COMMISSIONERS Action Agenda Item No. V-E ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: Resolution to Apply for UMTA Section 18 Transportation Funds DEPARTMENT: Aging/CAT PUBLIC HEARING YES: NO: X - ATTACHMENT(S) : Resolution INFORMATION CONTACT: ---� Jerry M. Passmore TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To authorize a resolution (Attached) to apply for UMTA Section 18 funding with the North Carolina Department of Transportation for replacement of one van in the Orange County C. A. T. Program. BACKGROUND: Because of limited UMTA Section 16 (b) (2) funds for Capital Assistance, the N. C. Department of Transportation has requested that Orange County as part of an urbanized area make application under Section 18 for funding the C. A. T. (Coordinated Agency Transportation) Program. The application is for $16, 500 with a 10% local match for one standard 14 passenger van due March 2, 1990. Local match is provided by participating C. A. T. agencies assigned the new vehicle. This is the last vehicle replacement under the current TAG which expires in 1990. RECOMMENDATION(S) : Approve and authorize the Chair to sign the necessary documents. 7 Appendix A RESOLUTION First Time Applicant Seeking Permission To Apply For Section 18 Funding, Enter Into Agreement With The North Carolina Department of Transportation And To Provide The Necessary Assurances. A motion was made by and seconded (Bowel Membele Name) by for the adoption of the following (Board Member's Name) resolution, and upon being put to a vote was duly adopted. • WHEREAS, the North Carolina Department of Transportation has received a grant from the US Department of Transportation authorized by Section 18 of Urban Mass Transportation Act of 1964, as amended, to provide assistance for rural public transportation projects; and WHEREAS,the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services; and WHEREAS,Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation(NCDOT) as the agency responsible for administering funds received through Section 18 of the Urban Mass Transportation Act of 1964; and WHEREAS, County of Orange , hereby assures and (Apple:sea Name) certifies that it will comply with the Federal Statutes,regulations, executive orders, the Special Section 13 (c)Warranty, and all administrative requirements which relate to the applications made to and grants received from the Urban Mass Transportation Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. -27- 3 NOW, THEREFORE, be it resolved that the Chair (Authorised omaar.Title) of ,)range County Corr.lissionerr; is hereby authorized to submit a grant (Name animal Governing Board) application for funding under Section 18 of the Urban Mass Transportation Act of 1964, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I , (Certie+ing OtBciare Nam■) (Title of Certffiring Official) do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the , duly held on Warn.diced Governing Bond) the day of , 19 (Signature of Certifying Official) (Name of Local Governing Board) Subscribed and sworn to me this day of , 19 (Seal) Notary Public My commission expires _ Address Rev. 12/88 -28- ‘I■ 4 1 . ORANGE COUNTY - BOARD OF COMMISSIONERS Action Agenda Item No. V-F ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20 , 1990 SUBJECT: Authorization of the RSVP Renewal Application and Agreement DEPARTMENT: PUBLIC HEARING: YES: NO: X_ Department en Aging Jerry M. Passmore, Director ATTACHMENT(S) : INFORMATION CONTACT: ( 1 ) RSVP Resolution for Submission (pg. 2 ) TELEPHONE NUMBER: Hillsborough - 732-8181 ( 2 ) Final Application (pg. 4-8 ) Chapel Hill - 968-4501 Mebane - 227-2031 ( 3 ) Pro Forma Grant Award Notice (pg. 9-13 ) Durham -- 688-7331 PURPOSE: To request approval of the RSVP (Retired Senior Volunteer Program) final application and to enter into an agreement with ACTION for the period July 1 , 1990 through June 30 , 1991 in the amount of $26 , 010 in federal funds. Total proposed grant is $71 ,524 , with $32,437 from Orange County, $12 , 277 from Chapel Hill , and $800 from Carrboro. BACKGROUND: This is a yearly Continuation Application covering volunteer services provided by 480 retirees serving approximately 58,500 hours for 55 non-profit organizations in Orange County. The RSVP objectives will include recruiting, placing, and recognizing these volunteers. Impact : There would be no major increase in County match funds for the continuation of the program next year. RECOMMENDATION(5) : Approve RSVP resolution, application, and agreement and authorize Chair to sign application and Notice of Grant Award when received. 2. A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Commissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $26 , 010 grant for continuation of the Retired Senior Volunteer Program for twelve months and to certify to the federal government the willingness of the County to assure a minimum of 30* in cash, goods, and services as the non-federal share in support of the program. This is the Twentieth day of February, 1990. mmmimm A 3 . CERTIFICATE OF RECORDING OFFICER The undersigned duly qualified and Clerk of the Orange County Board of Commissioners does hereby certify: That the attached resolution is a true and correct copy of the resolution to authorize the County Manager to submit an application to ACTION for a $26, 010 grant for continuation of the Retired Senior Volunteer Program for Twelve months and to assure minimum support of this program of 30% in cash, goods, and services, and further, that such resolution has been fully recorded in the journal of proceedings and recorded in my office. IN WHITNESS WHEREOF, I have hereunto set my hand this 20th day of February, 1990. ORANGE COUNTY BOARD OF COMMISSIONERS BY: Beverly A. Blythe, Clerk a, 4. ORANGE COUNTY RETIRED SENIOR VOLUNTEER PROGRAM 1990 - 1991 ACTION GRANT APPLICATION t 5 2.APPLI- a.NUMBER 3.STATE a.NUMBER FEDERAL ASSISTANCE CANTS APPLI- , APPLI• CATION 4 '1.TYPE CATION N IDENTI- OF ❑ NOTICE OF INTENT IDENTI• b DATE FIER ' b.DATE SUBMISSION (OPTIONAL) FIER rear month day No GN DBE ASSIGNED Year month day (Marbair ❑ PREAPPLICATION 19 02_20 ET SPATE 19 bae 0 APPLICATION Leave Blank 4.LEGAL APPLICANT/RECIPIENT 5.EMPLOYER IDENTIFICATION NUMBER(EIN) . a.Applicant Name : ORANGE COUNTY 56-6000327 b.Organization Unit ' County Government PRO a.NUMBER �,�12� .101_0121 c. Street/P.O.Box : P.O. Box 8181 GRAM d.City • Hillsborough e.County Orange (From CFDAI MULTIPLE❑ f. State ' N.C. g.ZIP Code. 27278 12'11718 �ED SENIOR h.Contact Person(Name Terri Tyson, RSVP Director O Telephone No( : �97C)� AFaf;�117ft OLUNTEER PRQIAM f.w 7. TITLE OF APPLICANTS PROJECT(Use section IV of this form to provide a summary 8.TYPE OF APPLICCAN/RECD ENT 1 Hill Retired al District description of the project.) Orange County-Chapel 13-Instar sato H-Community Action Ageta7 U C-Surtieute 1-FGrl�er Educrtionni Ir�etitueHm a Senior Volunteer Program_ The project provides the Organization J-Indian Tribe t- means by which an individual aged 60 or older may my K-Other ISP"'y' E-City serve the community as a volunteer to the best of Fstl Maria � y Enter appropriate letter D J.a his/her ability. 9.AREA OF PROJECT IMPACT Women of cities.counties.mates.Beer 10.ESTIMATED NO.OF 11.TYPE OF ASSISTANCE. z PERSONS BENEFITING � ter nttal Grant D Insu rat �� • Orange County, North Carolina 480 C_Las" Enter appropriate lerrertd - to V0 1.2. PROPOSED FUNDING 13. CONGRESSIONAL DISTRICT OF: 14.TYPE OF APPLICRATI E-Augmentation 010 .00 a.APPLICANT b.PROJECT B-Rarrwd ID-Continuation letter D a.FEDERAL $26 Enter appop.+wr b.APPLICANT 32,437 .00 Fourth Fourth 17. TYPE OF CHANGE(For bite or lest 00 15.PROJECT START 16.PROJECT A-Increase Dollars F-Other(Speifgl C.STATE -II- B-Decrease Dollars DATE year month day DURATION CC--iiner ust Duration nd.LOCAL 13,077 e.OTHER _o- 00 19 90-07-01 12 Months E-Careallacion ■© 3 18.DATE DUE TO rh dpi Enter appro. f. Total �S.'71 r 524 .00 FEDERAL AGENCY . 19 �1 Pilate learn's' 19.FEDERAL AGENCY TO RECEIVE REQUEST 20.EXISTING FEDERAL GRANT IDENT. NO. a.ORGANIZATIONAL UNTI'(IF APPROPRIATE) b.ADMINISTRATIVE CONTACT(IF KNOWN) 440-4768/08 ReaR IV 21.REMARKS ADDED c.ADDRESS 101 Marietta Street, N.W. Yes �No Atlanta, GA 30303 z oo 22. To the EMIL or try,s,aowl dg.endedief.data a.YES.THIS NOTICE OF INTENT/PREAPPLICATION/APPLICATION WAS MADE AVAILABLE t. THE in this preapplet stoNappliateran are true TO THE Feb]L^llatVU22 E 1 I'F .12372 PROCESS FOR REVIEW ON: ✓ APPLICANT 'cam cored•the da1 meat has bun duly DATE 1` a max! CERTIFIES awhonzed b(""ga in "ergCdror rhoap• z THAT ► �ant end qtr.wtglicaot tl won*with tlratrarlua eratwratu irrhe eacuao�u b.NO.PROGRAM IS NOT COVERED BY E.O. 12372❑ "p"r°'ed OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW❑ tt i a.TYPED NAME AND TITLE b.SIGNATURE c CERTIFYING Mii Carey, Clair E REPRE- N SENTATTVE Orange County Commissioners . 24.APPLICA• Year momlr day 25.FEDERAL APPLICATION IDENT.NO. . 26:FEDERAL GRANT IDENTIFICATION TION RECEIVED 19 FUNDING Year month day 30. Year month date 27.ACTION TAKEN 7� STARTING a i: a. AWARDED 29.ACTION DATES 19 DATE 19 az i:b. REJECTED :•+ .00 31.CONTACT FOR ADDITIONAL • 32. Year month date O 0 c. AMEND E FOR a.FEDERAL $ ENDING AMENDMENT .00 INFORMATION(Nance oral numbs) DATE 19 tj t I I d. RETURNED FOR b.APPLIC =r E.0,Ixnz svaMJSStaN c.STATE .00 33.REMARKS ADDED z-2 BY APPLICANT TO E9c 7 e. DEFERRED d.LOCAL_ 00 I. WITHDRAWN a.OTHER .00 w 0 Yes 0 No f. Total $ .00 PAGE 1 Prescribed by OMB Cir talar A.l02 6. 0 RSVP BUDGET 1989-90 1990-91 BUDGET PROPOSED STAFF SALARIES $50 , 001 $51 , 055 STAFF FRINGE BENEFITS 8, 563 9,213 STAFF TRAVEL 1 , 800 1 , 800 EQUIPMENT SUPPLIES 300 300 OFFICE SPACE ( IN-KIND) POSTAGE AND PHONE 800 800 PRINTING 320 320 PERIODICALS, DUES, ORIENTATION 240 240 VOLUNTEER MEALS 80 80 VOLUNTEER TRANSPORTATION 2 , 600 2,600 VOLUNTEER RECOGNITION 4, 000 4, 000 VOLUNTEER INSURANCE 1 , 109 1 , 116 $69 , 813 $71 ,524 RSVP REVENUE SOURCES 1989-90 1990-91 BUDGET PROPOSED FEDERAL FUNDING FROM ACTION $26 , 010 $26 , 010 NON-FEDERAL FUNDING 43 , 803 45, 514 Cash Revenues Orange County 30 , 726 32,437 Town of Chapel Hill 12, 277 12, 277 Town of Carrboro 800 800 Total Cash Revenues $43 , 803 $45 , 514 TOTAL REVENUE: ( 100$) $69,813 ( 100$) $71 ,524 NOTE: It is not proposed that cash revenues for FY 90-91 from federal or local sources be increased. GRANT NO. 440-4768/09 AMBtvO.NO ai.r TCC ORGANIZATION COUNTY - RSVP 7. PART I—BUDGET PLAN 1 VOLUNTEER SUPPORT EXPENSES GRANTEE PERSONNEL (1) 121 131 141 161 C o 3 EXPENSES S Timr nu. Militia Scont an Toed naafis i Non.F ,.l W0 4 FS Projrcl Cost Requntrd Rnowci* :NON FED x S DTR citj =23.736 100 23,736 = 9,586 = 7,189 $ 6,961 ASST/BIER/SEC 22,327 100 22,327 8 179 CLERICAL/DATA ENTRY ! 6,133 8,015 AIDE - 16 hr/wk 4,992 100 4,992 -0- -o- 4,992 TOTALPERSQNNEL EXPENSES 351 t055 100 x s 51,055 FRINGE BENEFITS j _s 17,765 s 13,322 19,968 111 GRANTEE STAFF LOCAL TRAVEL a..211 a.408 2-.5 3,249 GRANTEE STAFF LONG DISTANCE TRAVEL 1.11 1,000 X00 121 MENT?I SUPPLIES • CONTRA TUAL SERVICE 1.11111L. IIIIIIIIIII OTI•IER: (Dues & Periodicals) — 240 1111111111.1.11111111111111M. , Communications 800 I 240 halting 320 800 halting ■ N OI R ECT COSTS " TOTAL VOLUNTEER SUPPORT EXPENSES $63,728 $21,173 $15,878 $26,677 VOLUNTEER EXPENSES PERSONNEL EXPENSES I " Suprnol L1.,ny AIIO...nC. I Eno al Srrvlc.Allowance I Faao.no L000ingAllo .ne. r I FRINGE BENEFITS I I Mru1, FICA :' Umlormr !new once In.,: 1 116 27' TRAVEL EOUIPMENT 2,600 1,1 SUPPLIES 1 100 CONTRACTUAL SERVICE OTIiEA 1-1,1 I_I 1.1 TOTAL VOLUNTEER EXPENSES • $ 7,796 $ 4,837 . I TOTAL Cows $2,959 $ 71,524 s 2600 11191,1111111 29,636 PERCENTAGE . 1CO% 62 % 11111.101 VOLUNTEER STRENGTH: it'd VdunlMr I++•Ma.n: 1r1 quid/al ?,ml b RSVP nu VOL q - ardqu..110.2_..0 4wq� 115 AV• 1 Fed COST Hr. $.45 IrG nwnar 8►1ia r11n:. a 480 2nd - s _ 480 3rd 4th �yAV. bp Fern COST VAr.$54.1• 111M*OLP Will ------ • i1i 8. • 2 I F 0. I • c I §I / 2 i 2 ; a. s a " i-D i.. 3 H 0 • C. HI tn . C H H H i 12 31 � H 5 1-). 1111 N o o c. hi I W a I a 1 0 I U. Z I + t I C as -..4 .i mi 0 0 C • J. a1 U 44' 11.1 3 .-u .a dal D' a) J.r I Y HerallG CO340M �+ ..4U 0 •.' - � ro � J, a � 3a � en 0 � d a) C O W a s O Q+ y C� d G. .� 4"' >, O p N G 9 8 71 V F.. ; d 0 ra H .1-1 d � � � S 0 C W N I U M. CA JJ a C Cr) 0 LAN. 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J 4 °0. wJ=0%... m00N 4 W S 4W V404H0 4a 0 Vla 80022 W w 4a V1 W w1W.50 21- 1.+°C 2O....W m=~ (42402 0 J .4 i~4 4 H 2 4 2 IF= W Z M•0 W W 2 r-=5U.. c 2 mFZ+-I W5(4 7 0 o w �4 aQ~aaa OW 2 W0`∎lay$= ° •aa 2 4 3a <<I-0.Wa (4W ..71 NO CJ70.CW7"Wa 2 O IF 2 2 4 w v 4 W 4 r i W Q W$ °a . 2 2u .-0. w a NOt�w�°Co wr eOe7pJN a0 . 2 U O +I a. 0 ra 2 u .. ds ~W 4 W � --v 450 ~0 LU Y W.C=44s 7p4-7 CCa 0 (mow 04 UN Waft= 0 r a 711 -W (#1 1■O rp C w cju I- ~2 S s W W 2 J W`am W 2 CV 2 - O pW C)J `;rW Jh2W 4'1- C7y CiN0}29CaJ4 W �^ 0 2 2 2 N= ==0=29++..== i r an 01-ae a W......0~H t 0 26+2= ~ 024 4:i tirriO-�4'i�ON W w x v o e 4 O A O' • • w I,._ { 14- RSVP ADVISORY COUNCIL MEMBERS Diane Brown - Chair 1st RSVP Dir. ; Lg. of Women Voters CH- Carrboro & NC; Dispute Settlement Ctr vol . Martha Hranscombe RSVP vol . ; Ph.D. ; Vol . areas-Housing, Welfare, Planned Parenthood, Mental Health Peace & Justice, InterFaith Council Gloria Brooks Nutrition Site .Coordinator-Golden Age Happy Circle; High School PTA; SHIIP volunteer Hilliard Caldwell Home-School Coordinator for Chapel Hill- Carrboro Schools; Carrboro Town Alderman Betsy Chamberlin RSVP vol . ; Dispute Settlement Center & English Classes for Foreign Wives volunteer Carolyn Cusic Home Health Agency Supervisor Brenda Harris JOCCA Coord. ; SHIIP volunteer; Chair. Board of Dir.-Community School for People Under 6 ; Legal Services Board; AARP rep. Lucy-Starr Hayes RSVP vol . ; President-O.C. AARP; Hillsborough Garden Club member Joanne Johnson Cancer Society, Inter-Faith Council , and Shelter volunteer RobeY•z. 5chm i dt RSVP vol . ; Retired Sociology Professor; Meals on Wheels volunteer Beatrice Serotkin RSVP vol . ; NC Memorial Hospital volunteer Clara Simon RSVP vol . ; Retired Volunteer Coord. for John Umstead Hosp. ; Hillhaven-Chapel Hill Nursing Home Adv. Board; Pres. of the Garden Club Ray Troutner RSVP vol . ; Carrboro Parks & Rec. ( little league coach) & Habitat for Humanity vol . Louise Wagstaff RSVP vol . ; Recreation Department , Sr. Games vol . ; District IV Senior Senior Citizens Cl . Clyde Whitted RSVP volunteer; Retired Blacksmith Foreman Fode Wright RSVP vol . ; Retired teacher-speech/theater; planned Parenthood, UNC Playmakers & Duke Children's Hosp. vol . ; teaches-Duke Inst. for Learning in Retirement Ex-Officio Members Jerry Passmore - Orange Co. Dept. on Aging Director (Aging expert) Terri Tyson - RSVP Director Kathy Mangum - RSVP Assistant on the There are four minority members� gw���eredwomen andand arefour RSVPmvolunteers. Advisory Council . Ten members ar FN: ADVCO89 f X15 - Page 1of2 RSVP STATION LISTING 1988 - 1989 HOURS VOLS STATION 185 4 AARP CHAPTER 4052 CITY 141 4 AMERICAN CANCER SOCIETY CIALELOHOLLH 41 2 AMERICAN HEART ASSOC. CHAPEL HILL 18 8 AMERICAN RED CROSS-HILLS. CHAPEL R 40 9 AMERICAN RED CROSS-OC HILLSBOROOUL UGH 117 5 ANIMAL PROTECTION SOCIETY CHAPELRO 53 5 ARTSCENTER CHAPEL HILL 0 ASSOC.FOR RETARDED CITIZENS CARRBORO CARRBO 0 BI-CITY CTR FOR CHILD.& YOU CHAPEL RHILL 0 BOY SCOUTS OF AMERICA 2 BRITTHAVEN OF CHAPEL HILL CHAPEL HILL 166 6 CAROL WOODS RETIREMENT CTR CHAPEL HILL 0 CAROLINA FRIENDS EARLY SCH. CHAPEL HILL 60 4 CARRBORO ELEMENTARY SCHOOL CHAPEL HILL 0 CARRBORO PARKS & REC. CARRBORO 5 1 CARRBORO RECREATION DEPT, CARRBORO 0 CENTER FOR EARLY ADOLESCENCE CARRBORO 0 CH & CARRBORO DWNTN.COMM. 0 CH CARRBORO SCH. VOL COORD CHAPEL HILL 13 2 CHAPEL HILL HIGH SCHOOL CHAPEL HILL 13 3 CHAPEL HILL HISTORICAL SOC. CHAPEL HILL 55 6 CH PARKS & REC - NEW GENER. CHAPEL HILL 0 CH PARKS & REC.- SHHH 3 1 CH PARKS & REC.VIP PROGRAM CHAPEL HILL 0 CH PRESCHOOL COOP CHAPEL HILL 7 3 CH PRESERVATION SOCIETY CHAPEL HILL 28 3 CH PUBLIC LIBRARY CHAPEL HILL 9 1 CH SERVICE LEAGUE CHAPEL HILL 0 CH HUMAN SERVICES CHAPEL HILL 0 CH-CARR. CHAMB. COMMERCE CHAPEL HILL CHAPEL HILL 0 CHAPEL OF THE CROSS DAY CARE CHAPEL HILL 0 CHARLES HOUSE ASSOCIATION 29 12 CHILD CARE NETWORKS CHAPEL HILL CARRBO 0 COALITION FOR BATTERED WOMEN DURHAM 29 2 COMM SCHOOL FOR PEO.UNDER 6 0 CONSERVATION COUNCIL OF NC CHAPEL HILL 0 COUNTRY STORE CHAPEL HILL 387 32 CREATIVE SENIOR CRAFTERS CHAPEL HILL 0 CULBRETH JUNIOR HIGH CHAPELOHOLLH 17 3 DISPUTE SETTLEMENT CENTER CHAPEL HILL 0 EASTER SEAL SOCIETY OF NC CARRBORO 386 47 EFLAND-CHEEK SENIOR CLUB MEBEIGHO EH 0 ELDERHOSTEL MEBANE 25 2 ENG.CLASSES FOR FOREIGN WIVES CHAPEL HILL 40 4 EPHESUS RD.ELEMENTARY SCHOOL CHAPEL HILL 20 3 ESTES HILLS ELEMENTARY SCHOOL CHAPEL HILL 0 FRANK PORTER GRAHAM CHILD DEV. CHAPEL HILL 0 FRANK PORTER GRAHAM SCHOOL 0 FRANKLIN TEEN CENTER CHAPEL HILL 2 2 GLENWOOD ELEMENTARY SCHOOL CHAPEL HILL 764 37 GOLDEN AGE CLUB CHAPEL HILL 609 50 GOLDEN AGE HAPPY CIRCLE CRAPE GROVE 251 11 HABITAT FOR HUMANITY CHAPEL HILL HILL 0 HANDICAPPED STUDENT SERVICES CHAPEL HILL CHAPEL HILL 21 1 HEADSTART 0 HEALTH SERVICES OCCHS CHAPEL HILL 0 HELPLINE CARRBORO 78 13 HILLHAVEN CONV.CENTER-CH CHAPEL HILL 230 16 HILLHAVEN-ORANGE N.H. DURHAM HILL 0 HILLSBOROUGH CHMB.OF COMM. HILLSBOROUGH 2 HILLSBOROUGH REST HOME HILLSBOROUGH 72 32 HILLSBOROUGH SENIOR REST HOME HILLSBOROUGH 0 INSTITUTE-DEV.TRAINING 405 24 INTER-FAITH COUNCIL CHAPEL HILL 0 JOCCA CHAPEL HILL 171 49 MEALS ON WHEELS PITTSBORO 305 40 MEET YOUR NEIGHBOR CLUB CHAPEL HILL CARRBORO D ATTACH 15 Page 2 of 2 7 • 1385 15 NC BOTANICAL GARDEN CHAPEL SILL 84 2 NC DEPT, OF CORRECTIONS CALLSHO�ROUGH o 0 NC NATURE CONSERVANCY 0 0 NC CENTER FOR PEACE EDUC. CHAPEL SILL 42 1 NC WRITERS NETWORK • 25 5 NATIONAL KIDNEY FOUNDATION CHAPEL HILL 2986 27 NCMH-VOLUNTEER SERVICES CHAPEL HILL o 0 NEW HOPE AUDUBON SOCIETY CHAPEL HILL 0 0 O.C. VISITORS CTR.HILLSBO. HILLSBOROUGH 1359 20 OCIM 17 1 OCIM CHILD DAY CARE HILLSBOROUGH 102 7 OPC MENTAL HEALTH CENTER HILLSBOROUGH 0 0 OPC MENTAL HEALTH-CLUB NOVA CARRBORO 37 2 OPC ORANGE CO.MENTAL HEALTH CHAPEL HILL 0 0 ORANGE-CHATHAM COMP HEALTH CARRBORO ROUGH 0 0 ORANGE CO. 4-H 0 0 ORANGE CO. AGRIC. EXT.PRO. HILLSBOROUGH 51 4 ORANGE CO.COMM.FOR WOMEN HILLSBOROUGH 0 0 ORANGE CO. DEPT.OF SOC. SERV. HILLSBOROUGH 1434 47 ORANGE CO. DEPT. ON AGING CHAPEL HILL 0. 0 ORANGE CO. HEALTH DEPT. CARRBORO 194 4 ORANGE CO. LITERACY COUNCIL CARRBORO 160 2 ORANGE CO. PUBLIC LIBRARY HILLSBOROUGH o 0 ORANGE CO.RAPE CRISIS CENTER CHAPEL HILL 73 6 ORANGE CO.RECREATION & PARKS HILLSBOROUGH 0 0 ORANGE CO. HOMERS CENTER CHAPEL HILL 200 1 ORANGE COUNTY GOVERNMENT HILLSBOROUGH ' o 0 ORANGE COUNTY PLANNING DEPT. HILLSBOROUGH 0 0 ORANGE ENTERPRISES,INC. HILLSBOROUGH 4 1 ORANGE CO. SOIL & WATER CONS. HILLSBOROUGH 4 1 PTA THRIFT SHOP 3 1 PHILLIPS JR. HIGH SCHOOL CHAPEL HILL 618 8 PLANNED PARENTHOOD CHAPEL HILL o 0 PREGNANCY SUPPORT SERVICE CHAPEL HILL 0 1 R.T.COUNCIL AMER.YOUTH HOSTELS DURHAM 18 3 RAGLAND'S FAMILY CARE HOME HILLSBOROUGH 1041 15 RAINBOW SENIOR CITIZENS CLUB MEBANE 194 15 READ-A-STORY-TO-A-TOT RASTAT CHAPEL HILL 2838 71 RETIRED SENIOR VOLUNTEER PRO. CHAPEL HILL 117 3 SCORE-CHAMBER OF COMMERCE CHAPEL HILL 0 0 SHAG CLINIC-HEALTH DEPT. CHAPEL 25600 4 SHARE-A-HOME 0 SOUTHERN REGIONAL NATURE CONV. CHAPEL HILL 0 ST.THOMAS MORE SCHOOL-AFTERCARE CHAPEL HILL HILL 0 0 SYCAMORE PRESCHOOL 0 0 TRAINING OUTREACH PROJECT CHAPEL HILL 6 1 TRIANGLE CARE CENTER DURHAM 368 4 TRIANGLE HOSPICE,INC. 81 2 TRIANGLE MEMORIAL FUNERAL SO. CHAPEL HILL 12 1 UNC BUSINESS SCHOOL CHAPEL HILL 0 H UNC CAMPUS Y _ 0 0 [INC DIVISION OF SPEECH/HEARING CHAPEL HILL 140 4 UNC ENGLISH CONVERSATION PRO. CHAPEL HILL 217 1 UNC ENVIRONMENTAL RESOURCE CHAPEL HILL 0 0 UNC LINEBERGER CANCER RES.CTR. CHAPEL HILL 0 0 UNC-PLAYMAKERS REPERTORY CO. CHAPEL HILL 0 0 UNC-WILSON LIBRARY 024-A CHAPEL HILL 0 1 UNITED WAY OF CHAPEL HILL/CARR CHAPEL HILL o 0 UNITED WAY OF ORANGE CO. HILLSBOROUGH 1 VOLUNTEERS FOR YOUTH CHAPEL HILL 123 3 WUNC-FM RESEARCH TRI. 2114 1 WUNC-TV HILLSBOROUGH 4 1 YANCY'S REST HOME 28 1 YMCA CHAPEL HILL/CARRBORO CHAPEL HILL 60,203 w 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. vra--A MEETING DATE FEBRUARY 20 , 1990 SUBJECT: ADOPTION OF RESOLUTION FOR MINORITY PARTICIPATION GOALS ***************************************************************************** DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING _X_YES NO ***************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT: 498 RESOLUTION ORANGE COUNTY MINORITY BUSINESS PHONE NUMBERS: HILLSBOROUGH 732-8181 PARTICIPATION PLAN HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ***************************************************************************** PURPOSE: To consider adopting a resolution to set a verifiable goal of ten percent for minority participation on construction projects of $100, 000 . 00 or more. BACKGROUND:North Carolina G.S. 143-128 as amended by Chapter 480 of the 1989 Session Laws, requires that Orange County must adopt a verifiable goal for participation by minority businesses for construction projects greater than $100, 000.00. Subsection (c) states: The State shall have a verifiable ten percent ( 104) goal for participation by minority businesses in the total value of work for each project for which a contract or contracts are awarded pursuant to this section. Each city, county, or other public body shall adopt , after a notice and public hearing, an appropriate verifiable percentage goal for participation by minority businesses in the total value of work for which a contract or contracts are awarded pursuant to this section. Research has been done to establish the number of black and female owned construction firms in Orange County. The information was obtained from the U.S. Department of Commerce. In 1977 construction firms owned by blacks or women made up 7 .5* of the total , in 1982 that figure dropped to 4.7x. Information concerning the other groups who are considered minorities; Hispanic, Asian American, American Indian and Alaskan natives represented a minute amount and therefore was unavailable. The U.S. Department of Commerce will issue the results of their 1987 survey in the fall of 1990. 2 A A verifiable goal of 10* is recommended. It is equal to the goal set by Alamance County, Durham County, the Town of Chapel Hill and Orange County Schools. This goal is meant only to assure minority business participation in the bidding process. G.S. 143-128(d) requires that contracts be awarded to the lowest responsible bidder(s) "without regard to race, religion, color, creed, national origin, sex, age, or handicapping condition. " Orange County has developed a plan to achieve a goal of 104, a copy is attached. The plan was developed using the model developed by the North Carolina Association of County Commissioners. RECOMMENDATION: Adopt the resolution establishing a verifiable goal of 104 for participation by minority businesses for construction projects greater than $100, 000 . 00; and authorize the chair to sign on behalf of the Board. 3 RESOLUTION TO ESTABLISH A VERIFIABLE PERCENTAGE GOAL FOR PARTICIPATION BY MINORITY BUSINESS IN THE AWARDING OF BUILDING CONSTRUCTION CONTRACTS AWARDED PURSUANT TO N.C.G.S. 143-128 WHEREAS, the North Carolina General Assembly enacted Chapter 480 and Section 74 . 17 of Chapter 770 of the 1989 Session Laws, thereby rewriting North Carolina General Statute 143-128; and WHEREAS, N.C.G.S. 143-128 (c) requires each city, county or other public body to adopt , after notice and a public hearing, an appropriate verifiable percentage goal for participation by minority businesses ( as defined in that statute) in the total value of work for building contracts and costs of which exceed one hundred thousand dollars ($100 , 000) and which are awarded pursuant to N.C.G.S. 143-128; and WHEREAS, N.C.G.S. 143-128 (c) (3) requires an authority awarding a building contract the cost of which exceeds one hundred thousand dollars ( 5100 , 000) under a separate prime or separate specification contract system to adopt written guidelines specifying actions that will be taken by the awarding authority to ensure a good faith effort in the recruitment and selection of minority businesses for building contracts awarded under the separate prime or separate prime or separate specification contract system; and WHEREAS, N.C.G.S. 143-128 (c) (4) requires an authority awarding a building contract the cost of which exceeds one hundred thousand dollars ($100 , 000) under a single-prime contract system to adopt written guidelines specifying the action that the prime contractor must take to ensure a good faith effort in the recruitment and selection of minority businesses for building contracts awarded under the single prime contract system; and requires that action take by the prime contractor must be documented in writing by the contractor to the appropriate awarding authority; and WHEREAS, N.C.G.S. 143-128 (b) requires that a public body choosing to use a single-prime contract system must also seek bids for a building contract the cost of which exceeds one hundred thousand dollars ($100 , 000 ) under a separate prime or separate specification contract system and must award such building contract to the lowest responsive bidder or bidders for the total project ; and WHEREAS, N.C.G.S. 143-128 (d) requires the state and its political subdivisions to award public building contracts the costs of which exceeds one hundred thousand dollars ($100, 000 ) without regard to race, religion, color, creed, national origin, sex, age or handicapping condition; and 4 - Y WHEREAS, notice of the public hearing was duly published in The Chapel Hill Newspaper and The News of Orange and the public hearing required by N.C.G.S. 143-128(c) was held February 20, 1990 ; and NOW THEREFORE, BE IT RESOLVED by the Orange County Board of County Commissioners, 1 . That the Orange County Board of County Commissioners shall have a verifiable goal of ten percent for participation by minority businesses in building construction contracts awarded pursuant to N.C.G.S. 143 -128. 2. That the official , employee or agent responsible for advertising such contracts shall compile a list of minority businesses within the bidding area, using information obtained from the North Carolina Department of Economic and Community Development , Minority Business Development Agency or from other institutions or agencies providing such information. This list shall be updated on an annual basis and shall be open for inspection and shall be available so that minority businesses will have the opportunity to add their names to the list . Copies of this resolution shall be transmitted to the businesses on the list as soon as practicable along with the name of the official , employee or agent who shall serve as the contact person for minority businesses and be responsible for answering project related questions posed by minority businesses. 3. That for each such building contract put out for bids under the separate specification or the single prime contract systems, notice of the contract shall be transmitted to minority businesses on the above list. 4. That for each such building contract put out for bids under the separate specifically or single prime contract systems, documents related to the contract shall be available for inspection at a convenient and accessible location of which minority businesses shall receive notice. 5. That for each such building contract put out for bids under the separate specification or single prime contract systems, the contact person designated pursuant to paragraph 2 above shall hold a pre-bid conference to orient contractors and subcontractors to the policy expressed in this resolution as well as bid procedures and regulations. Minority businesses on the list obtained and maintained as provided herein shall be notified of and invited to these pre-bid conferences. 5 6 . That for each such building contract put out for bids under the separate specification or single prime contract system, published notice of the contract shall include a summary of this resolution. 7. That for any such building contract put out for bids under the separate specification contract system, the contact person designated herein shall maintain records with respect to: (a) those contractors or subcontractors notified of the project and the number of these contractors and subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, (b) those contractors or subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, (c) those contractors or subcontractors awarded contracts as part of the project and the number and identity of those that are on the list of minority businesses, and (d) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 8. That for any such building contract put out for bids under the single prime contract system, the single prime contractor shall : (a) notify those minority businesses appearing on the list of minority businesses maintained pursuant to paragraph 2 of the portion of the project which will be subcontrar,ted by the single contractor and solicit bids from those minority businesses. (b) submit with his bids records with respect to: 1 ) those contractors notified of the project and of those elements of the project for which subcontractors will be let and the number of these subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, 2) those subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, and 3 ) those subcontractors awarded contracts as part of the project and the number and identity of those that are on the maintained list of minority businesses, and 4) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 6 9 . That these policies shall be apart of the request for proposals for any such contract , and noncompliance by any single prime bidder shall be grounds for declaring the bid non-responsive. 10. That this resolution shall become effective upon its adoption. READ, APPROVED AND ADOPTED, this day of , 19_. Chair, Orange County Board of Commissioners (Approved) (Attested) Clerk to the Board • • 7 ORANGE COUNTY MINORITY BUSINESS PARTICIPATION PLAN 1 . MINORITY BUSINESS VENDOR FILE: A. Develop a vendor file of Minority Construction firms and suppliers in the area from the following sources: 1 . Minority contractors, subcontractors and suppliers as recognized by the Minority Business Development Agency, Department of Economic and Community Development . 2. Minority contractors, subcontractors and suppliers as recognized by the North Carolina Institute of Minority Economic Development. 3. Advertise in local newspapers ( including minority owned publications) on an annual basis to solicit minority firms to be added to the vendor file. B. Supply a copy of the County's Resolution to the contractors, subcontractors and suppliers on the County's Minority Business Vendor File. 2. STEPS FOR GOOD FAITH EFFORT FOR VERIFIABLE GOALS UNDER SEPARATE PRIME OR SEPARATE SPECIFICATION CONTRACTS: A. Notify contractors, subcontractors and suppliers on the County's Minority Business Vendor File in writing on a Semi- annual basis of upcoming projects. B. Provide contractors, subcontractors and suppliers on the County's Minority Business Vendor File notice of specific projects that are being bidded. C. Establish areas where Minority Vendors can have easy access to plans and specifications. D. Hold pre-bid conferences to orient contractors and subcontractors with Orange County's policy's and bid procedures. E. Designate a representative of Orange County to serve as a contact person for minority contractors, subcontractors and suppliers. The designee will be available to answer project related questions posed by minority owned contractors, subcontractors and suppliers. S 2. STEPS FOR ENSURING GOOD FAITH EFFORT FOR VERIFIABLE GOALS UNDER SINGLE PRIME CONTRACTS: A. Furnish all prospective bidders with names of contractors, subcontractors and suppliers on the County's Minority Business Vendor File. B. Obtain documented assurance (affidavit ) that the single prime contractor has solicited bids from minority contractors. C. Obtain documentation from contractors relating to responses to bid requests by minority subcontractors. Contractors will provide the following: 1 . Those subcontractors who were contacted; with minority • contractors identified. 2. Those subcontractors who responded and which ones submitted bids; with minority contractors identified. 3. Those subcontractors to whom contracts were awarded; with minority contractors identified. D. Periodically contact random minority contractors to substantiate the contractors documentation. E. Hold pre-bid conferences to orient contractors with Orange County's policy's and percentage goals and documentation requirements. 3 . MONITORING OF CONTRACT SYSTEMS; A. Complete all necessary forms as supplied by the State Building Commission for all single prime or separate prime contracts let. And, forward a copy to The North Carolina Assosciation of County Commissioners. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1989 Action Agenda Item # u--A SUBJECT: REPORT ON PROPOSED NATURAL GAS TRANSMISSION LINE DEPARTMENT: PLANNING PUBLIC SEARING Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Map of Proposed Route of Mary Scearbo ext. 347 Pipeline TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251 PURPOSE: To receive information pertaining to a natural gas transmission line proposed by the Public Service Company of North Carolina, Inc. BACKGROUND: On February 5, a citizen brought to the attention of the Board of Commissioners a survey being prepared for a natural gas pipeline in northern Orange County. The survey is being done for the Public Service Company of North Carolina, Inc. It is proposed that a 12" to 18" natural gas pipeline be extended from the existing regulating station on Highway 70 (about 1000 feet east of Buckhorn Road) , to Leasville NC (midway between Roxboro and Yanceyville, in Caswell County. ) The proposed route of the pipeline is in a northeasterly direction from Hwy 70/Buckhorn Road toward Lake Orange, continuing to the east around Lake Orange, and then running in a more north-northwesterly direction through the western portion of Cedar Grove Township (map attached) . The proposed pipeline will use a pressure of 500 to 700 pounds per square inch (psi) . Any pipeline with a pressure greater than 100 psi is classified in the Zoning Ordinance as a transmission line and will require approval of a Class B Special Use Permit from the Board of Adjustment. The Special Use Permit requirement applies only to the portion of the pipeline in Cheeks Township. Special Use Permit Evaluation Standards for a transmission line are: a) that adjacent property is protected from dangers of explosion, rupture, collapse, fire, and other menace to public health and safety; and b) that the transmission line is a public convenience and necessity. Although the application for Special Use Permit cannot be submitted until a specific location is proposed, the project engineer has been encouraged to obtain input from Orange County during the route location process. Representatives of the Public Service Company of North Carolina will be present at the Board of Commissioners meeting on February 20 . A map indicating the proposed route of the pipeline, and the location of existing gas lines will be used to illustrate the relation of the proposed link to the overall natural gas distribution system. RECOMMENDATION: Information only. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. n(-$ SUBJECT: REPORT McCOMPLETEtCOUNTbCOMMITTEE 1990 DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S) : NO INFORMATION CONTACT: MOSES CAREY, JR. TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To update the County Commissioners on what the Complete Count Committee has planned for the census count. BACKGROUND: The Complete Count Committee was initiated by the Board of Commissioners in an effort to be sure all citizens of Orange County are counted in the 1990 Census. Norm Gustaveson, Chair of this Committee will report on the activity of this committee which is spearheading the pre-census publicity campaign. The Committee's charge is to attempt to: 1. promote, publicize, and interpret the importance of the 1990 census throughout Orange County, 2. identify individuals who might be missed in the census count. Also, identify and contact organizations that can help us name and locate these individuals, and 3. identify, with the help of assisting organizations, individuals who receive census forms and either forget or fail to return them to census counters and then to encourage these individuals to participate by returning their census forms. RECOMMENDATION(S) : Receive as information. ■MMI 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 Action Agenda Item # =[..t, SUBJECT: Sewage treatment System at Carden's Mobile Home Park DEPARTMENT: County Manager PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Paul Thames, County Engineer Report Maps (Under separate cover) TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4507. PURPOSE: To present a brief history of the sewage treatment system at Carden's Mobile Home Park BACKGROUND: Approximately 20 years ago, Carden's Mobile Home Park began discharging low quality sewage effluent into a roadside ditch along the north side of Hwy 70 just east of the intersection of Hwy 70 and University Station Road. From the point of discharge, this sewage effluent flowed under Hwy 70 in a stormwater drainage culvert and through a field belonging to Mr. Talmedge Stephenson, whose property is directly across Hwy 70 from Carden's. The sewage effluent ponds on Mr. Stephenson's property until such time as it evaporates or is absorbed into the ground. Mr. Stephenson has sought relief from this situation since the Carden's waste treatment discharge initially began. NCDEM has permitted the discharge point several times in violation of their normal minimum requirements for discharge points, however they are presently requiring Carden's to replace its existing treatment system with a new package treatment plant, because the quality of the existing effluent is so poor. 2 REPORT: Carden's Mobile Home Park Waste Treatment System Carden's is a mobile home park with a layout capacity of 27 mobile homes and one frame house located on the north side of Hwy 70, east of Hillsborough and approximately 200 yards west of the intersection of Hwy 70 and University Station Road. At the present time, there are sixteen mobile homes in the park. Presently, six of the mobile homes are connected to community or individual septic tanks with nitrification fields, and ten mobile homes and one frame house are connected to a community septic tank/sand filter discharging waste treatment system. The existing waste treatment system discharges a very low quality effluent to a roadway ditch on the north side of Hwy 70. Carden's has been ordered by the North Carolina Division of Environmental Management to replace the discharging treatment system with a package treatment plant due to the low quality of existing treatment. Basically, the history of sewage treatment difficulty at Carden's Mobile Home Park is some twenty years old. The Regional Health Department gave Mr. Carden permission to build a combination septic tank\sand filter discharging sewage treatment system. The discharge point for the Carden's system was and remains a roadside drainage ditch, constructed by the NC Department of Transportation to control drainage for Hwy 70. The stormwater from this ditch was designed to be carried under the highway by a stormwater culvert in front of Carden's. The culvert discharges into another stormwater drainage ditch which crosses the pasture located directly. across Hwy 70 from Carden's. This ditch drains away from the highway in a southerly direction (perpendicular to the highway) , and eventually discharges into the channel of an intermittent or wet weather creek which runs parallel to the highway and discharges into Stoney Creek on the south side of Hwy 70. At the time the initial sewer treatment system permit was issued, all discharging systems, including the type installed at Carden's, were under the jurisdiction of the NC Division of Environmental Management. The original permit for Carden's treatment system was improperly issued by the Regional Health Department, rather than DEM. The permitting of the Carden's system was improper for reasons in addition to the Regional Health Department's lack of jurisdiction in permitting a discharging treatment system. The treatment system's permitted discharge point would not have met 3 the minimum criterion for a discharge permit as set forth by the agency having permitting authority (this particular case and other similar situations were the primary reason that Orange County withdrew from the Regional Health Department and formed the Orange County Health Department) . A field representative of DEM inspected the Carden's system shortly after its completion and ordered its discharge pipe plugged. It should have been apparent to the DEM representative that the order to simply plug the discharge pipe was not a long term solution to the problem at Carden's. It was probably apparent to the DEM representative that the discharge piping would be unpluged after he left the site and that the system would begin operating in violation of DEM standards and regulations. The twenty year period since the Carden sewage system was installed has been a time of frequent complaint by Carden's neighbors to the OC Health Department and DEM, and by the OC Health Department to DEM. The nature of the complaints against the Carden's sewer discharge have involved the low quality (foul odor, high organic solid content) of the discharge and routing (into and across the field on the opposite side of Hwy 70) of the discharge flow. Prior to late summer in 1989, DEM gave no direct response to any of the letters and complaints by the OC Health Department or Carden's neighbors. DEM allowed the problems at Carden's to go on unchecked and unabated. Since the system was installed and after the DEM field representative ordered the system to cease discharging, DEM has issued an NPDES (National Pollutant Discharge Elimination System) discharge permit to Carden's and renewed that permit two additional times. DEM began levying fines against the owners of Carden's in 1989, but has agreed to mitigate those fines on the condition that the owners install a package waste treatment facility to replace the septic tank and sand filter arrangement. DEM has attempted to address the problems with the quality of the sewage discharge by forcing Carden's to construct the package treatment plant. As long as the new package treatment system is designed, operated and maintained satisfactorily, the quality of the discharge should be drastically improved. It is important to note that the puantity of discharge is likely to be increased. Not all of the trailers at Carden's were hooked up to the existing septic/sand filter system, while most, if not all, of the trailers may be attached to the new package treatment system (the discharge permit is for 6000 gallons per day which is sufficient for a minimum of 18 three bedroom trailers) . No attempt has ever been made by DEM to change the point of discharge for the Carden's system. DEM has acknowleged that they have no reasonable explanation for this oversight, because the sewage discharge is to a roadside ditch which has no flow except in rainy periods. DEM normally does not and has not allowed point source sewage discharge to anything less than perennial streams where the lowest 4 average daily flow over the seven day driest period occurring once in a ten year period is less than twice the maximum amount of sewage discharge. One possible engineering solution to the problem with the existing point of discharge would be to redirect the treated sewage discharge so that it flows directly to Stoney Creek. Stoney Creek passes under Hwy 70, approximately 1800 feet east of Carden's Mobile Home Park. A pumping station could be installed at Carden's to pump the discharge from the new package facility to Stoney Creek via 1800 feet of 2 inch or 3 inch force main laid in the right of way (preferably in the roadway shoulder) of Hwy 70. The cost of adding the pumping station and force main would be in the $20, 000 to $30, 000 range. Arthur Mouberry, the head of the regional section of DEM, has indicated that DEM considers the flow in Stoney Creek to be insufficient for the proposed (and permitted) quantity of discharge from Carden's if the facility were presently being permitted for the first time. However, Stoney Creek is the theoretic destination of the discharge flow as the system and permit now exist (the existing NPDES permits states that the point of discharge is an "unnamed" tributary of Stoney Creek) . The position that DEM will ultimately take regarding the process of changing the point of discharge for Carden's is not clear at this time. Arthur Mouberry has indicated that DEM's present position would be that Carden's will not be forced to relocate the discharge point at this time. Carden's must, by agreement with DEM, have the package plant in operation by April 30, 1990, or DEM will begin assessing additional fines. At the time the package plant begins operating, it will be operating under a DEM "Special Order of Consent" (SOC) . The SOC will include requirements for the treatment facility to be monitored more closely than is usual for facilities not operating under an SOC. The Carden treatment facility's discharge quality requirements will have to be met if the facility is to avoid addition enforcement action by DEM. The additional enforcement action could include the loss of the discharge permit. There will be a public hearing within the process for the issuance of the SOC where the County and the neighborhood residents will have an opportunity to have input to DEM. It is possible, but not likely, that DEM will force Carden's to change its point of discharge as a result of the SOC hearing. In the event that the SOC hearing process does not cause DEM to order the change of Carden's discharge point, the next opportunity (following DEM's normal procedure for modifying or revoking the NPDES discharge permits) to change the point of discharge will be in the permit renewal process. Tim Donnelly, Arthur Mouberrry's deputy at the DEM regional office, indicated earlier this year that DEM would be willing to take a hard look at Carden's 5 permitted point of discharge before renewing the discharge permit which expires on April 1, 1992. This is still not a guarantee that DEM will eventually force Carden's to cease discharging to a location where the flow will not impact the Stephenson property which lies across Hwy 70 from Carden's. In the final analysis, the County may not be able to guarantee the end of sewage effluent discharge to the Stephenson property. The installation of the package treatment system at Carden's should alleviate some of the conditions that the existing system has inflicted on the Stephenson property. If additional sewage flow from Carden's is allowed to impact the Stephenson property, however, any improvement in the quality of the flow will be of little comfort or satisfaction to Mr. Stephenson. The existing condition where the water ponds in the low areas of the dry creek bed behind his home will not improve noticeably and may even get worse. Many of Mr. Stephenson's problems with odor and insects in this swampy area will exist independently of the quality of the sewer flow; the insects breed in stagnant water and much of the odor is associated with the decomposition of organic material such as leaves, grass, etc. that fall into the stagnant water. This material undergoes bacterial decomposition under water in the absence of air (anaerobically) and emits hydrogen sulfide and methane gases. r h 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. X-A ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: Cablevision of Durham Franchise Proposal DEPARTMENT: County Manager PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Franchise Proposal INFORMATION CONTACT: Manager's Office X501 TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968 -4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To review Cablevision of Durham Franchise Proposal. BACKGROUND: Recently, Cablevision of Durham submitted a Cable TV Franchise Proposal requesting a five year delineated Franchise Agreement. Cablevision of Durham desires to provide cablevision service to approximately 253 homes in specific areas of northeastern Orange County. The areas border Durham County where Cablevision of Durham has extended cablevision service to the Orange County Line. County staff has conducted a windshield survey of the areas, requested and received additional information from Cablevision of Durham, discussed proposal with the County Attorney and Norman Vogel, Chair, Cable TV Advisory Committee, and assessed whether Cable Companies currently in the county could serve the northeastern areas. Alert Cable's service areas are not located in this part of the county. Carolina Cable service lines are as close as 1.5 miles from one area in the proposal and as far as 3 miles from other areas. Cablevision of Durham service lines are a few feet from most of the proposed areas. It is anticipated Carolina Cable will extend service to the northeastern areas. Unlike previous county-wide cable franchise proposals, Cablevision of Durham is .requesting to serve a portion of the county for a very limited time period. Therefore, County staff is seeking Board input and direction before discussions with Cablevision of Durham continue. RECOMMENDATION: Direct staff and County Attorney to prepare Cable TV Franchise Agreement for Cablevision of Durham and present to Board for consideration. mmirimmy • • EP 19gg f ' ievision 2 • 708 East Club Blvd. Durham,North Carolina 27704 (919)477-4277 September 7 , 1989 Mr. Albert Kittrell Assistant County Manager Orange County 106 E. Margaret Lane Hillsborough, NC 27278 Dear Albert, Enclosed you shall find a Franchise Proposal which includes the technical requirements we discussed at our recent meeting. Also included is a specific description of the area and a listing of the number of homes passed in Orange County to which we desire to provide Cablevision service. As we have discussed before, we're ready to begin construc- tion in this area and provide service to the residents as soon as we can be granted a franchise to do so. If I can answer any questions give me a call at 477-3599 . I look forward to hearing from you soon. Sincerely, Gene F. Knoblauch Area Manager CITY OF MEDICINE,USA © DURHAM,NORTH CAROLINA ia 14 ir I 17 IevIsion 3 708 East Club Blvd. Durham,North Carolina 27704 (919)477-4277 Cablevision of Durham, Inc. hereby requests the granting of a five (5) year delineated Franchise Agreement to provide Cable- vision service to Orange County within the specific areas described in Attachment A. This delineated Franchise Agreement will enable Cablevision of Durham to extend Cablevision service to the Orange County residents who live within the northeastern border of Orange County, just beyond the Durham County line. © DURHAM, NE,NORTH C LIANA EXHIBIT A The following information is the number of potential homes which the proposed Durham Cable Franchise will pass in Orange County. The attached map will give you further information on street locations. The highlighted yellow marks include the areas in Orange County we plan to service at this time. Craig Road Area Maple Ridge Mobile Home Park 87 San Reba Woods 8 Fox Run 33 St. Mary' s Road/Bivens Road area/ 125 Grand Oaks Estates TOTAL 258 r 5 TECHNICAL SYNOPSIS Cablevision of Durham operates the cable television distribution network in Durham County, and proposes to construct and maintain plant in the rural residential areas of Orange County that are adjacent to its existing plant, or that may become economically feasible in the future. The existing distribution network covers nearly 1,000 miles of cable plant. It is comprised of RCA and C-Cor active electronics, .750 trunk cable, .500 feeder cable and passive devices manufactured by Magnavox, Jerrold and C-Cor. The band- width of the core system is 270 MHZ. New line extensions are „designed for 400 MHZ feeder distribution to facilitate possible future channel capacity upgrade. Signals originate at a headend site on Ellis Road in Durham County, just south of the Durham Freeway. This location is the heart of the technical operation of the system. Signals will be transported from the headend to a central hub by way of fiberoptic cable. Additional fiberoptic hub sites are planned for the near future. The fiber hub network will be capable of distribution of an expanded bandwidth, thus facilitating future channel expansion. The fiberoptic terminal equipment is provided by AT&T under the trade name of "Laser Link" . This equipment uses amplitude modulation, thus providing a relatively economical means of using fiberoptic technology. The fiber is manufactured by AT&T and Alcatel through a partnership with Comm Scope. The fiberoptic hub network reduces the excessively long amplifier cascades to improve picture quality and signal reli- ability. This permits the extension of service to more remote, distant areas than was previously technically feasible. The coaxial distribution system is two way capable. All service taps are directional. Standby powering is used at critical locations, and at points that have historically experienced problems with commercial power interruptions. Cablevision of Durham strictly complies with all regulations concerning safety as mandated by the Occupational Safety and Health Administration, Department of Transportation rules and the National Electric Code. 6 SUBSCRIBER NETWORK Cablevision of Durham will design and maintain the extensions into Orange County in areas adjacent to its Durham County system to comply with the following technical standards as measured at the input to the television receiver of the customer at the most distant subscriber locations on the subscriber network except as noted: Minimum Carrier to Noise 44 db Maximum Cross Modulation 52 db Maximum Composite Triple Beat 52 db Maximum Second Order 60 db Maximum Hum Distortion 2.0% Maximum Difference Between 3 db Adjacent Channels Maximum Difference Between 10 db Any Channels Minimum Signal at Back of Set 0 db System Bandpass Peak to Valley N/10 + 1.5 Trunk only System Bandpass Peak to Valley N/10 + 2 Bridgers and Line Extenders System Band Width 5 MHZ to 30 MHZ Reverse 54 MHZ to 330 MHZ Forward Maximum L.E. Cascade 2 Amplifiers Note: All amplifiers reverse capable, but reverse only activated when and where required. 7 QUALITY CUSTOMER SERVICE Our service falls into two broad categories: repair requests and system service interruptions. The majority of our repair work involves minor problems isolated to individual residences. Typical problems include: fine tuning of television, cable pulled loose in the home, cable drops (cable running from utility poles to homes) which have been damaged by high wind and fallen tree limbs. To reduce our response time to customers ' repair requests, the repair service hours have increased by 22% in the past twelve months and the technical staff itself has increased by 100% during the past thirty months. Customers may call our Repair Center to report any problem, any time of the day or night, 365 days a year. Trained cable professional personnel are always on duty, ready to assist. The technical staff performs service calls in the home Monday through Friday from 8 : 00 am to 7: 00 pm, 8 : 00 am through 5 :0,0 pm on Saturday and 9: 00 am through 5 : 00 pm on Sunday. During the remaining hours, a team of technicians is on call. Our goal is to respond to every service call within 18 hours; however, in cases of major service disruptions, our response time may be impaired. System Outages Area outages are usually weather related, caused by the high winds, lightning, power surges and power outages which often accompany thunder storms. Outages are determined by the flow of incoming calls. Once the area experiencing the outage has been identified, technicians are dispatched immediately. During off hours, the response time is typically one half hour from the time the technician is notified. The amount of time required to restore service depends entirely on the damage to the cable television equipment. During elec- trical failure, Cablevision must wait for the power company to complete its work before beginning our own. However, service is usually restored within two hours: 8 SERVICE MANAGEMENT SYSTEM Applying troublecomputer calltechnology, managementasystem. The system has created system sophis- ticated features : ti Sorting service calls by map grid and "technician area" . Calculation of the length of time, in hours, each individual has been in "aging" or a not yet cleared status. Calculation of the number of pending trouble calls in each tech area, as well as the average aging time for those calls. Calculation of the total number of pending trouble calls in the entire system, as well as their average aging time. The creation of this automated system provides for easy and efficient access to information by customer service represent- atives and supervisors, early outage identification, automated service call routing and improved monitoring and analytical capability. • lOMMEMM 9 SERVICE RESPONSE As part of our continuing commitment to customer service, Cable- vision repair calls are answered 24 hours a day by trained Cablevision professionals. Repair requests usually fall into one of two categories: system outages or individual repair requests. As calls for individual repair service are received, a computerized work order is generated in our communications center. These service calls are then dispatched to the next available technician or an appointment is scheduled at the customer' s convenience. Repair calls generated by a system service interruption are handled differently. After three calls from the same vicinity are received, the pattern is analyzed and technicians are sent to repair the problem. Average response time to outages, once identified, is often within 30 minutes. The time required to restore service will vary depending upon the nature of the problem. Typical resolution time for a service interruption is less than two hours. Credit adjustments for customers are processed upon request of the customer. Customer Service and Repair personnel are authorized to grant up to five days credit without a supervisor's approval. Included in the area of repair response is standby power supplies. The installation of battery operated standby power supplies in the system will continue and this will help improve overall plant reliability. The current installation of these power supplies follows major distribution trunk routes and specific areas that have demonstrated a need due to repeated problems with commercial power. This placement assures the maximum benefit for the majority of our customers. Cablevision continues to evaluate standby power supply units from a variety of vendors. While no standby power supply available today has proven to fully meet our standards for reliability, we will continue to install standby on a measured basis. 10 • PREVENTIVE MAINTENANCE Cablevision of Durham has and will continue an ongoing technical maintenance procedure. The primary benefits of this program are improved overall suscribers and increased usable life. o it ensures all system m �scin1coi1 oare met and Cablevision of Durham mplancewith the FCC requie- ments. A few pertinent examples are listed: - Quality control tests for convertors - Tower light monitoring - Signal level for satellite delivered signals - Satellite receiver monitoring - Signal processor monitoring - Modulator monitoring - Standby power supply check It is to the benefit of the technical servicebtolourssubscr�beas the clearest, most reliable as possible. We will administer and implement maintenance pro- cedures to meet FCC requirements, as well as keeping our subscribers satisfied. lOMMIEN w 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date:February 20, 1990 Action Ag'enda Item # X-B SUBJECT: CK PROPERTIES - CONCEPT PLAN APPEAL DEPARTMENT: PLANNING PUBLIC HEARING: Yes , K No ATTACHMENT(S) : INFORMATION CONTACT: Emily Crudup Extension 574 Vicinity Map Concept Plan Private Road Justification Staff Evaluation of Private TELEPHONE NUMBERS: Road Justification Hillsborough -732-8181 Additional Information Durham - 688-7331 Submitted to Support Appeal Mebane -227-2031 3/6/89 Planning Board Minutes Chapel Hill -967-9251/968-4501 PURPOSE: Consideration of an appeal of the Planning Board's action on the concept plan for CK Properties. BACKGROUND: The concept plan for CK Properties was considered by the Planning Board on March 6, 1989 . The applicants are reqesting an appeal from the County Commissioners as provided for in Section III-D-1-e of the Subdivi- sion Regulations. The property is located on the south side of Dairyland Road (SR 1177) approximately 800 feet west of the intersection with Dodsons Crossroads (SR 1102) . The property is zoned Residential-1; the Land Use Plan designation is Rural Residential. Adjacent land uses are residential. The total acreage of the tract is 4.063 acres. Four (4) lots are proposed which will be served by individual wells and septic tanks. The applicant submitted a private road justification for Roy. Road, an existing private road which will give the four proposed lots access to Dairyland Road. The justification and the Planning Staff's evaluation are included with the attachments. Due to the design and location of the subdivision, the Staff determined that a private road would not be justified in this case. Upon reviewing the concept plan for CK Properties, the Planning Board determined that Roy Road should be 2 Subsequent to Planning Board review, additional information was submitted by the applicants (see attachments) regarding the location of the existing private road and the number of trees which would be removed to upgrade Roy Road to the standards of NCDOT. The new information provided does not alter the Planning Staff's evaluation of the private road justification which compares the proposed private road with the ordinance requirements of Section IV-B-3-d-1 . Criteria for justification of a private road as specified in the Subdivision Regulations have not changed during the last year. The criteria include: 1 . Preservation of rural character through a. Larger lots and larger setbacks than the minimum required; b. Maintaining a wooded character and screening the subdivision from the public road; c. Maintaining scenic views; and/or d. Clustering to preserve significant . areas. 2 . Unacceptable for State maintenance due to density or other State requirements . 3 . Prohibition of further subdivision of the lots . 4. Preservation of more recreation/open space than required. 5. Larger stream buffers or other design features to prevent pollution of water supply reservoirs . Reducing the number of trees to be removed for road construction is not one of the criteria in the ordinance. Item 1 .b. above does not apply since the character of the subdivision is almost entirely open field, with the exception of trees along Dairyland Road. The trees which the applicant would like to preserve are located in the right-of-way for Roy Road, and not on the lots in the proposed subdivision. With regard to the location of the existing private road and the removal of "in excess of 100 trees, " the applicants could take an alternative approach. By dedicating sixteen ( 16) feet of additional right-of- way on the eastern side of Roy Road, fifty (feet) of clearance could be provided as required by DOT while only removing 44 trees (including trees with only a 4"-6" caliper) . RECOMMENDATION: The Administration recommends approval of the concept plan for CK Properties with a public road built to State standards. e.g. 122.0 l' efris = -)0 -2 oN 1111 cj :¢ES 1 QE'1 Tt4L I �20 Sc.4LE:t 4ao‘ Jo rte - APPL t C A&RT: L halz`( c4eizaL_ 0 w 0 0 N - h W 13 1 ..__. _ ___ ___ ,._ ,___ /1 _ _ _ _ ,- -_.------_----7:.5 4,-- Nu 4.1.4„- (...1.....\- -- -7- _-_: -_-_-_--- --_=_/_ _„ ...... .� 2529 4645 4:61, / / ■ .S 1 — AKA p p1FC 2A� . 0699 �6 52 / / -- 4 5 x95 z F. -c5 . r L r _ // 0$SRpgOS rAC 2 AC. X 2 - �i s '•06 A z 2339 AC. // 16 r 2 _2320 3 •�� i a� l 8339 •� titer P // ) 5.34A • 5 � f o • . 2 7145 11'1 92 7 14C. // 8.2I AC. .97AC `.07AC X00557 2011 // 52.74 AC. 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All lots are included on a recorded road maintenance agreement with the stipulation in the road maintence agreement that if - any existing lot is further divided to create additional lots, then each existing lot and each additional lot shall share equally in the maintenance. Justification of a Roy Road 1 . Roy Road is approximately 520 feet long. The subdivision of the lot in question will not require the building of additional roads. 2. The area is primarily rural /agricultural and the building of a public road would only serve to disrupt the rural character of this community. Each lot will remain in excess of the size required under the ordinance. 3. The existing entrance to Roy ' Road has large trees growing on each side buffering the subdivision from Dairyland Road except where cleared for Roy Road. Widing the existing entrance to comply with DOT requirements will eliminate part of this screening . 4. Roy Road as it exists, is adequate to provide access by fire and rescue vehicles. 5. Roy Road- will only serve seven .(7) lots and ends in a cul de sac. There is no justification in extending Roy Road to connect with another public road. 1 5 Orange ange County Planning February r_ 1989 page two Based on the above, we request that Roy Road be allowed to continue as a private road and that Ci. Properties be allowed to divide the tract on the east into four (4) lots provided they meet all other county requirements. --7 Sincerely,_ Larry W. Carroll , Jr. General Partner CK PROPERTIES N. C. GENERAL PARTNERSHIP LWC: Jr . : k:h ORANGL COUNTY PLANNING DEPARTMENT 6 306F REVERE ROAD HILLSBOROUGH, NORTH CAROLINA 27278 STAFF EVALUATION OF PRIVATE ROAD JUSTIFICATION SUBDIVISION: CK Properties - Major Subdivision Concept Plan DATE: February 15, 1989 The standards contained in the Subdivision Regulations pertaining to public and private roads are listed below. The Planning Staff comment regarding each is provided in italics . IV-13-3-d-1 . Roads - Public roads are generally required in all subdivisions and will be required where it is found that: 1 . The subdivision roads, if constructed to State standards, would be accepted by the State for maintenance due to density or other State requirement; or (A cul de sac must provide ingress and egress for at least 4 occupied residences before it may be accepted by the State for maintenance. When 4 of the 7 lots which access Roy Road are developed, the minimum required density will be met. ) 2 . The subdivision streets extend existing streets which are public; or (The subdivision road is an existing private road. ) 3 . The subdivision roads are part of a development which is located in an area designated as Urban or Transition on the Orange County Comprehensive Plan; or (The subdivision is not located in a designated Transition Area. ) 4 . A proposed street is designated as an 1 _ 7 arterial or collector street on an approved Thoroughfare Plan for a municipality or in the Orange County Comprehensive Plan. (The proposed road is neither an arterial nor a collector. However, Roy Road joins Dairy- land Road, a collector, approximately 1050 feet from the intersection at Dodsons Crossroads, another collector. ) Provided, however, private roads may be allowed in a subdivision where, in the judgment of the Planning Board and with the approval of the Board of County Commissioners, it is found that the nature and location of the subdivision are such that a private road is justified. (The road is located in what was formerly a rural area that is rapidly being subdivided into mostly one acre residential lots, creating suburban densities. Its location near the intersection of two collector roads makes the area attractive for future develop- ment. ) In determining whether to permit private roads in subdivisions, the following design features will be considered: 1. The location and design of the subdivision is such that it clearly preserves the rural character of the County through: a. The provision of lot sizes and building setback lines greater than required by ordinance provisions; • (Building setbacks have not been addressed on the concept plan or in the private road justification. Three of the lots are larger than the 0.92 acre minimum size required by 0. 08 acre, and one lot by . 12 acre. ) b. The retention and/or provision of landscaping and use of clustering of S c dwelling units to screen the view of the subdivision from public roads and/or maintain a wooded or forested character; (The only mature existing trees on the site are along the right-of-way line for Dairyland Road. Existing trees will be preserved and additional trees will be planted to meet the minimum landscape requirements. No clustering of units is proposed. ) c. The maintenance of scenic views, including vistas of open farmland and/or forested hills and mountains; and/or (Not applicable. ) d. The clustering of dwelling units to preserve wildlife, botanical, historic, archaeological and/or recreation sites; (Individual lots with separate homesites are proposed. No clustering of units is proposed. ) 2 . The number, location and/or size of lots to be located in the subdivision are such that, even if constructed to State standards, the streets would not be accepted by the State for maintenance due to density or other State requirements; (When 4 lots are developed, Roy Road would meet the minimum density required by the State. Refer to first Staff evaluation comment. ) 3 . Restrictive covenants are proposed which prevent further subdivision of the property and the same shall be made a condition of approval, thus maintaining project density; (Restrictive covenants are not proposed. Under current zoning, the proposed lots could not 9 be further subdivided. ) 4 . Recreation and/or open space areas, including lands containing significant. botanical, wildlife, historic and/or archaeological sites, are to be dedicated and/or preserved through restrictive covenants in amounts greater than required by standards for recreation/open space dedication; and/or (The applicant has not proposed the preservation of any open space or significant natural areas. ) 5 . Larger than required stream buffers and lot sizes, and/or other design features are proposed as part of a subdivision to be located in a Protected Watershed as designated on the Orange County Comprehensive Plan to reduce the amount of impervious surface and cause infiltration of storm water runoff to prevent the pollution of water supply reservoirs . (This subdivision is not in a Protected Watershed. ) EVALUATION SUMMARY: The one design feature proposed by the applicant (larger lots) is not significant enough to justify a private road. The rural character of the area has already been altered by previous subdivision activity and would not be enhanced by the subdivision proposed. The location of the road near the intersection of two collector roads and outside of a Protected Watershed is another reason not to allow a private road. Furthermore, Roy Road would qualify for State maintenance at the time four homes on the road are occupied (assuming the road is upgraded to NCDOT construction standards) . 10 February 1 , [990 CK PROPERTIES 107 North Churton Street Hillsborough, North Carolina 27278 Orange County Commissioners 109 Court Street Hillsborough, N. C. 27279 Attention: Mosey Carey Re: C< Properties 4 Ac tract -- appeal of private road justification Gentlemen: By virtue of this letter, we are hereby appealing the rejection of the private road justification for the above referenced property. The reason for this appeal is to preserve the rural character of this property and to protect over 100 healthy trees that would have to be removed to change this existing private road now serving 4 lots, to a public road and serving a maximum of seven lots. RESTATEMENT AND DOCUMENTATION OF JUSTIFICATION OF LEAVING ROY ROAD A PRIVATE ROAD 1 . Roy Road is a existing private road only 520' long and approximately 20' from ditch to ditch. The road bed sits on the east side of the right of way line. This was done to avoid removing three large stands of hardwoods. (see attached plat and photos. ) Not only the trees counted and shown in the- photographs have to be removed, but because of the slope on the west side of the right of way, additional trees will have to be removed• from the existing lots to allow for proper slope on the shoulder to meet DOT regulations for public road standards. Roy Road already has a recorded road maintenance agreement and the agreement allows for the addition of the three new lots requested; without changing this agreement. No further dividing can be done to any of the lots fronting Roy Road. • Crancie County Commissioners Feb. ...2, 15'90 pace two if the public road is required, then what will happen is we will remove in excess of 100 trees that are mostly healthy very old trees (mature hardwoods) and replace them with 6' high young trees. Isn' t the best solution, to leave the road and the existing trees alone and add the required trees to the newly divided lots in accordance with the Subdivision Ordinance" I n closing, we feel that the best interest of the public can be served by allowing Roy Road to remain private. The 1 east impact of the area in terms of impervious surfaces, tree protection and rural character can be maintained by allowing a 520' private road to remain private. Sincerely. CFA:: PROPERTIES Lar G- .1 , ,. General Partner /AO 111 'tev'en L. 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',..., ._ _ La/Tie- (34(._ (-Li C9 e Ct PC)CII o . __,.____,......•• - -.1...... .. . qik. ik). 12shAl 1.•I. 11 ft (1,04J 0 0'1 , flr----- --- . -...amp.•4.0....- .—.6. 1'4- d4-.4 i-itt. f%etj k4- .k EA 4e.,..,e4..........- y-1-51‘t ,..... ;a • 0 i 01 . 17 +111(.0( srvical et-y-( • Pc5 LicAA- c2...3 '4 c e... - see 0 1.....„.,6 a 14.V41 C.- - ) - -- -. hciwkohrirct.s uu;U . - . Y elm V1-0( -6 W*1 PQ(1 AY. CA.. rOCL-CI , r . 14 r cannot be obtained. Staff explored the possibility of creating a flag lot instead of a partial width right-of-way. Subdivision Regulations stipulate that "no flag lot will be allowed if it increases the number of access points onto an arterial or collector street". Old NC 86 is an arterial . The Planning Staff recommends approval of the partial width right-of-way. Yuhasz expressed concern that the interpretation of a flag lot is incorrect. He noted that he felt the intent was simply to insure that one could have no more lots by having a flag lot than he could have otherwise. Scearbo pointed out that in this case, the lot does not contain enough frontage for the creation of two lots without approval of either a flag lot, or access road to the rear of the property. 'OTION: Best moved approval as recommended by the Planning Staff . Seconded by Yuhasz . '1 Jacobs asked that it be made clear that a flag lot here would not create more access points. The creation of a flag lot is impractical for the property. He asked the Staff to study the flag lot provisions and report back on the access ramification. -OTE: Unanimous. Cif> b. CK Properties - Concept Plan Presentation by Emily Crudup. Crudup noted that application forms are now available and that future concept plans would include the application form. The property is located on the south side of Dairyland Road (SR 1177 ) approximately 800 feet west of the intersection with Dodsons Crossroads (1102 ) . The property is zoned Residential-1; the Land Use Plan designation is Rural Residential . Adjacent land uses are residential . The total acreage of the tract is 4 . 063 acres . Four (4) lots are proposed which will be served r by individual wells and septic tanks . The 15 applicant has submitted a private read justification for Roy Road, an existing private road which will give the four proposed lots access to Dairyland Road. Due to the design and location of the subdivision, the Staff determined that a private road would not be justified in this case. The Planning Staff recommends approval of the concept plan for CK Properties with a public road built to State standards. Pilkey asked the developer, Larry Carroll, his opinion of the concept plan process . Mr. Carroll responded that he felt it would address a lot of the problems at the beginning of a project with needed changes being made more easily and less expensively than later in a project. MOTION: Best moved approval of the Concept Plan for CK Properties as recommended by Staff . Seconded by Pilkey. Larry Carroll, developer, asked that consideration be given to the fact that the private road is already in place and that the possibility of ever being connected to another road does not exist. There is no desire on the part of the community to have a public road with the increase in noise and traffic. The additional lots would enter the current Road Maintenance Agreement. Pilkey asked how many lots access the private road. Mr. Carroll responded that six lots could access the private road and five would have to access it. He noted that the four lots being created would all access the private road. VOTE: 6 in favor. 1 abstained (Yuhasz - due to professional conflict of interest. ) Yuhasz commented that one result he hoped to see coming out of concept plans in situations where • the Planning Staff is recommending something other than what the developer has proposed, is • more discussion of alternatives . Jacobs responded that, in the past, when private t roads have been allowed, the lot sizes were significantly larger than the required minimum E.& 16 lot size and that the area was clearly in an area that would remain rural . Since the developer does not own sufficient property to make larger lots, he felt the only alternative was to have a public road or just three lots . He noted that staff had recognized this as a rapidly suburbanizing area even with the Rural Buffer behind it. Whether or not this would remain a rural area becomes a judgment call which is part of the reason for using concept plans . Eddleman asked if this tract was a part of the original tract participating in the Road Maintenance Agreement. Mr. Carroll responded no. He continued that he felt requiring a public road in such an instance with no possibility of being connected to another road would only increase the cost of the lots . Best noted that NCDOT could be petitioned for state maintenance and the individual lot owners would not have to pay for maintenance of a private road. Mr. Carroll indicated he felt the cost of a public road would exceed the cost of maintenance of a private road. Best indicated that the cost over the life span of the property would be considerably less for a public road. Jacobs noted that based on discussions with the County Attorney and the Planning Board that the presumption is that above a certain threshold all of the roads in Orange County are to be public unless a sufficient case is made for a private road. Mr. Carroll asked what the threshold is . Jacobs responded that NCDOT will not accept a road for maintenance with less than four (4 ) lots . c. Oak Hill Acres Phase II - Final This was a final plat and there were no Board questions, so a presentation was not made. OTION: Best moved approval of the Planning Staff recommendation. Seconded by Eddleman. OTE: Unanimous . (Eidenier arrived 9 : 30 p.m. ) �ENDA ITEM ull : PLANNING BOARD ITEMS a. EDC Strategic Plan - Implementation Plan 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. X-C. ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: Approval of Work Plan for updating the Orange Co. Transportation Development Plan (TDP) and Steering Committee Membership DEPARTMENT: Aging/C. A. T. PUBLIC HEARING YES: ATTACHMENT(S) : ( 1 ) TDP Work Plan INFORMATION CONTACT: (2) Steering Committee Member- Jerry Passmore ship List TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227--2031 Durham - 688-7331 � PURPOSE: To approve the Work Plan for updating the Orange � County Transportation Development Plan (TDP) for 1991-1995 and the membership on the TDP Steering Committee. BACKGROUND: In order for the County to qualify for state and federal transportation funding, it must have an approved and enacted Transportation Development Plan. The present plan will expire at the end of 1990. The County would be required to provide a 10% local match for a state hired consultant to prepare the TDP. The Department on Aging would provide the match out of the existing C. A. T. transportation budget. The membership on the TDP Steering Committee includes a variety of organizations who will assist the consultant. The proposed TDP update will study the need for a rural public transportation system and expand agency participation in the Coordinated Agency Transportation (CAT) program. REDOMMENDATION(S) : Approve the Work Plan and the Steering Committee Membership. 2 ORANGE COUNTY TRANSPORTATION DEVELOPMENT PLAN UPDATE Orange County's Coordinated Agency Transportation (CAT) provides human service transportation for Orange County human service agencies. CAT operates nine buses and fifteen vans, providing both fixed route and demand-responsive service. Participating CAT member agencies are the Orange County Department on Aging, Orange-Chatham Comprehensive Health Services (OCCHS), Joint . Orange-Chatham Community Action (JOCCA) , Orange-Person-Chatham Mental Health Center, Orange Enterprises, Cedar Grove Day Care Center, and Wake Opportunities-Headstart Program. The geographic service area is rural Orange County, outside the Chapel Hill - Carrboro Public Transit Service Area. Other Orange County human service agencies with ' transportation elements include Orange County Health Department, Orange County Recreation and Parks Department. and Orange County Department of Social Services, PLUS HOUSING & COMMUNITY DEVELOPMENT, TAN OF HILLSBOROUGH, • pURe M sy TteEm CHNICAL C MNT CO LEGS N AGCUTRAL EXTENSION SERVICES. is interes a 1prov ng public transportation for Orange County. The system anticipates 99,317 riders in FY90, with an operating budget totaling S 300,000. Work Plan • Inventory of Existing Transportation Services - Interview CAT and collect data on the consolidated system including vehicle inventory, vehicle utilization chart, budget information and major origins and destinations. - Survey human service agencies (listed above) currently contracting with CAT through abbreviated mail-out questionnaires to obtain transportation budget information for activities occurring outside the coordinated transportation system and perceived unmet need(s) . - Interview agencies (listed above) not fully participating in the coordinated system to determine why they are not participating (note that agencies should not be aggressively pursued if they have indicated that they are not interested). If interested, collect data including the vehicle inventory, vehicle utilization chart, budget, and major origins and destinations. Initial Steering Committee Meeting COMPLETED BY APRIL 30, 1990 - Discuss the goals and objectives for the transportation service within Orange County, unmet needs as perceived by steering committee members, and problems/concerns associated with the existing system. - Briefly summarize information received as a result of the survey work to confirm the Consultant's understanding of the current provision of human service agency transportation in Orange County. Identify Major Origins and Destinations 3 - Note areas currently unserved or underserved by CAT and/or Chapel Hill Transit based noon survey information. ape Evaluation of Current System and Determination of Type of Service/Service Level - Evaluate current human service agency transportation delivery. - Evaluate public transportation/Section 18 potential for county. Evaluate management alternatives, INCLUDING A A NON PROFIT AGENCY CHAPEL HILL- COY TRANSPORTATION DEPT, FIRM. SIT OR a1TSIAE FOR-PROFIT MANAGEMENT - Based on previously stated goals private sector and human service aagenciesctin s' interest he providin the service, service level determination, and concerns/p ob ems with the current method of service delivery as expressed by the steering committee, develop alternatives for transportation services and an estimate of the costrof�providing the the service (include enough detail to allow the committee to make a thorough examination of each alternative), - Evaluate feasibility of system developing into a Section 18 supported general public system. - Address incorporation of the Transportation Assistance Program (E&HTAP) into the chosen dservice ped design. Second. Steering Committee Meeting - COMPLETED BY - Review with committee transportation alternatives for their consideration. Steering Committee Response to Consultant - Within four weeks of the second steering committee meeting, both PTO and the steering Committee will respond to the consultant with comments on the written material provided at the second meeting. All parties should carefully examine the document to ensure that all agencies providing human service transportation in the service area are included in the information. (Aencies inclusion after this point will be conside ed additionalnserv7Ce.)or - Steering committee selects _alternatives . for_ consultant to detail in the final TOP.A REPORT INCLUDING THE STEERING PORTAIICN ALTERNATIVE SELECTION WIL BE CONA'9ITTEE S T$AN$w MISSIONERS FOR APPROVAL BEFORE CONSULTANT 1- My , �• �. F rj�l+ ���' - - Detail Chosen Service Design - Provide detailed information regarding service design changes from the present service delivery method based on alternative(s) selected. - Address management;/organization concerns, specifically the impact on current transportation providers such as CAT, Chapel Hill Transit, and regional transportation developments. • - Adhere to guidelines if general public system is selected. 4 Private Sector Process - Third Steering Committee Meeting (Joint effort of NCDOT, Orange County & Consultant) - COMPLETED SEPT. 1, 1990 - Review the criterion for making public/private decisions and assist in revising, if necessary. (NCDOT) - Direct county to contact each local private operator and national firms that have indicated an interest in working in NC, by letter to determine their interest in service provision. (NCDOT) - Hold steering committee meeting for oral/written presentations. (NCDOT, Orange County) - If a local agency is interested in providing the service, they will also be given an opportunity to appear before the steering committee; - Notify consultant of results of private sector oral/written presentations. (NCDOT, Orange County) - Prepare narrative of private sector evaluation/capabilities for inclusion in the management alternatives narrative of the TOP. (Consultant) - Assist steering committee in developing and making a recommendation to the local governing body concerning the issuance of RFP. (NCDOT) - If the local governing body elects to issue a RFP, assistance in development of the RFP will be considered additional service. Vehicle Replacement/Expansion/Refurbishment Schedule - Develop a four year schedule covering FY_ 1991-92; 92-93; 93-94 and .91_95 to identify capital resources necessary to implement the chosen service design, including lift-equipped vehicles, backup vehicles and radio equipment (include anticipated cost projections). Develop Four Year Operations/Implementation Plan - Develop a detailed implementation schedule covering FY1990-91; 91-92; 92-93; and 93-94 for the implementation of the -chosen service design, including parties responsible for actions and specific agencies that are to be included in .task completion. Budget and Funding Plan - Determine revenue necessary to meet the administrative, capital and operating expenses of the chosen service design for the four-year period. If the service design remains unchanged, human service agency budgets for the purpose of this segment of the plan should be increased five percent (5:) each year. If the service design changes, new calculations for anticipated revenues and expenses should be provided. - Indicate the applicant for NCDOT funds and source(s) of revenue for implementing the chosen service design. Adopt Procedures for Updating and Evaluation • lemmmomm 5 - Determine who will be responsible for the ongoing evaluation of the service. - Determine system evaluation methodologies. Describe the role Of the policy committee and the service provider(s). Draft Presentation • Fourth Steering Committ ee mi t t ee M� ee ti ng -CQMPLETED BY OCT. 30.1990 Submit copies of draft final report to the local contact for distribution to the steering committee documenting TOP findings (40-50 pages). These copies should be received by the local contact a minimum of 7 calendar days prior to the meeting. ▪ Make an oral presentation of the TOP draft to the steering committee. • Receive comments and suggestions from the steering committee and NCDOT Final Report COMPLETED BY DECEMBER 1, 1990 - Submit' 10 copies of final report which documents TOP findings (40-50 pages) based upon changes made as a result of steering and NCDOT review. g PTO Approval - COMPLETED BY JANUARY 1, 1991 Local Governing Body Adoption - COMPLETED By JANUARY 30, 1991 Final-Version.of the TOP Submittal (1 reproducible) COrKPLETED BY FEB. 15, 1991 (Changes made as a result of local governing body adoption will considered additional service) be Estimated Cost of Prepare TOP: $ • 6 ORANGE COUNTY Proposed Transportation Development Plan Steering Committee To assist the consultant in making recommendations on the required updating of the Orange County Transportation Development Plan (TDP) , the following organizational representatives are recommended for the TDP Steering Committee: Orange County Health Department Durham Technical Community College A Private Transit Agency Orange County Department on Aging Orange-Chatham Comprehensive Health Service Joint Orange-Chatham Community Act ion, Inc. Orange-Person-Chatham Mental Health Orange County Department of Social Service Triangle J Council of Governments Town of Chapel Hill Town of Carrborc Wake_Orange-Chatham Head Start Cedar Grove Day Center Orange County Parks and Recreation Orange County Manager' s Office Town of Hillsborough North Carolina Department of Transportation Orange County Housing and Community Development Orange County Planning Department Orange County Enterprises, Inc. Orange Congregation in Missions Orange County Agricultural Extension Service Economic Development Commission Human Services Advisory Commission Human Services Transportation Advisory Board JSEC-Job Service Employer' s Committee T RANSCO. DOC 1 . A ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. X-D ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: ANNUAL ACHIEVEMENT AWARD COMPETITION (NACo) DEPARTMENT: Board of Commissioners PUBLIC HEARING YES: NO: X ATTACHMINT(5) : Applications to be INFORMATION CONTACT:O Commissioners' submitted TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To review and approve the four entries as submitted for the NACo Annual Achievement Award competition. BACKGROUND: Any project or program which has been undertaken during the past year and which resulted in improved services is eligible for entry into the NACo Awards competition. Four applications have been received for consideration by the Board. These four are listed below. 1. Land Records Computer Access System 2. Orange County Coordinated Agency Transportation Program 3. Friends of Black Children 4. Orange County's Signage Program RECOMMENDATION(S) : Approve program descriptions for submission to NACo. ' 1 1990 ENTRY FORM 12. *a. COUNTY: Orange STATE: North Carol it & Note: NACo member counties only. POPULATION: 1989 COUNTY BUDGET:. TITLE OF PROGRAM TO BE CONSIDERED FOR ACHIEVEMENT AWARD (Please limit title to 60 charaaeSs. Do not include county name in the program title. Indicate the title of the program to be considered for an Achieve- ment Award using the exact wording you would like to appear on the certificate should your entry win.) Land Records Computer Access System CATEGORIES Entries must be made in the following categories. Check only ONE category for this entry. 0 Community Development 0 Land Use and Land Planning 3 Computerization 0 Labor Issues and Employee Benefits 0 Criminal Justice 0 Mental Health 0 Community Services 0 Media Relations 0 County Administration and Management 0 Older Americans 0 Drunken Driving Deterrence and Seat Belt Safety 0 Parks and Recreation 0 Employment and Training 0 Public Safety/Emergency Management 0 Energy and Environment 0 Rural Programs 0 Fiscal Management and Use of Federal or State Funds 0 Substance Abuse Control and Initiatives 0 Health 0 Transportation 0 Human Services 0 Taxation and Finance 0 Juvenile Justice 0 Youth Programs NOTE: Our list includes two general categories-Human Services and Community Services. We are looking for the following information under those categories: • HUMAN SERVICES-food assistance programs;providing food/shelter for the homeless;programs to improve the service/ administration of welfare or general assistance programs;quality control in welfare assistance programs;the provision of social services such as family counseling and child care;improvements in the management/administration of human services programs. COMMUNITY SERVICES-programs that make improvements in the county's infrastructure,public services such as sanitation,fire,police,etc.(innovations or improved services in any of these areas are acceptable);programs promoting the enhancement or betterment of the community;programs designed to give citizens more input in county government. Name,title,mailing address and phone number of county's Name,title,department,division,mailing address and phone Chief Elected Official-the county's board chair,president, number of the program contact a person able to provide or elected county official-and his or her signature author- more information to inquiring juristictions. The division izing this,entry. must be specified. Name: Name: Roscoe E Reeve Title: Title: Land Records Manager Address: Deparanent:. cep t ra l Land R e c n r rl q Division:, Cyty:, State: Address:, P 0 Box 818 1 Zip Code: Phone: City. Hillsborough State: 1C_ Signature: Zip Code: 27278 Phone: (919) 732-8181 EACH ENTRY MUST BE SUBMITTED WITH A PHOTOCOPY OF THE ENTIRE APPLICATION • 1990 PROGRAM SUMMARY I 3. • EXECUTIVE SUMMARY (Provide a summary of the program that does not exceed 200 words. Briefly describe the problem that was addressed,how it was addressed,the costs involved,and the results) NOTE This section must follow the following format: •200 words or less •75 characters or less per line •straight text:no bolded,underlined or italicized text 'submit the original(not photocopied)text Over the last 10 years Orange County centralized and integrated its land records data on a super-mini computer . The= data came from the various offices that deal with land, and made finding land information very easy for citizens or professionals who could travel to the County ' s land records building in Hillsborough. There they would sit down at a computer terminal and request information using a friendly menu system. This brought about , however, a continuing need for more computer terminals , and the space to put the terminals in, as more and more people sought to use the system at the same time . The County created and implemented a computer access capability for its largest users , so that with a PC in their office or home they could access the land records system on any day, at any time . The cost to the County was only for the modems on several telephone lines , and wassmore than paid back by subscription and use fees . This reduced the demand for additional terminals , saved office space for other uses , and brought revenue to the County. Since most of the users were located over 16 miles away from Hillsborough, the system saved them from long and multiple trips to obtain land information. PROBLEM/CONCERN (Describe the problem,need or concern in your county/department that prompted the development of the program. Describe the objectives of the program) While modernizing the County' s land records using automation and data integration brought efficiency and easy access : t6 -an _user needing land information, it also brought about a demand for additional - free - computer terminals at the land records offices , so that citizens , para-legals , attorneys , appraisers , and real estate agents would not have to spend a lot of time waiting in line to get their needed information. In addition, most of those needing land information worked in two municipalities located over 16 miles from the County buildings in another town. This meant that they had to make frequent and costly trips to the County offices to get needed information on land, a situation that did not make them happy about waiting to use a computer terminal when they arrived. The County, meanwhile , was very short on additional space for more computer terminals , and did'-not want-to keepfspending mddiiional money on terminals . The program objectives were to reduce demand for more public terminals , and to encourage the biggest users of the system to access the land records system from PC' s located in their home or office. In addition, there was an objective to have the solution pay for itself through user fees . 2 L___ 1990 PROGRAM SUMMARY ( 4. PROBLEM/CONCERN (continued) SOLUTION (Describe the steps that were taken by the county/department to remedy the problem or to address the concern. Explain how the program's objectives were met) Users of the land records system were surveyed to determine their interest in having access to the County ' s computer by means of a modem and their own PC. The service was proposed as a subscription and fee system , where users would pay a one-time modest subscription fee ($200) to help pay for the needed equipment (modem, telephone lines , and a port on the super-mini) , and a fee for the time when they are connected and, using the system. The fees were directed toward doing an efficient and specific record search, and then logging-off so that the next user could connect : minutes 1 through 5 were just $1 , minutes 6 ,7 , and 8 were . 50C each, and every minute from 9 and beyond were $1 . Over twenty law firms , appraisers , and real estate offices said they were intersted in the service , and thirteen said they would start immediately. This was enough to begin the service and pay for the equipment . A County Data Processing staff person, working with the Land Records Manager , programmed the software for the computer access system. It allowed users to dial-up the super-mini from their home or office using their modem and PC, and to connect to the Master Inquiry menu of the land records system. The software prompted the user for a password and account number - assigned by the land records office - and upon arrival at the menu they were able to access the data form the various land offices (Land Records , Register of Deeds , Tax Assessor, Tax Collector , County and municipal planning offices , and Environmental Health) . The software kept a record of the date the connection was made , and how much time was used until the person disconnected. It then allowed the Land Records .Manager to generate a bill for each user at the end of a calendar month, and maintain a record of payments . On the monthly bill a due date was printed, and any account not paid within three days following that date was blocked from access automatically by the program. A restore fee was established for late payers ($25) and a correction fee was instituted for users who forgot to dial-off the system ($15 per hour of corrected time) . The County' s objectives were achieved, in that all of the major users of the system subscribed to the service , no additional computer terming have had to be purchased for the last two years , and the service has produced needed revenue to support and maintain the system, and to fund further land record improvements . _ 3 1990 PROGRAM SUMMARY • - = - -- COUNTY ROLE(Describe the county support or input. Describe the specific resources-time,money,personnel- - that were used by the county to implement the program and how they were used) _ The system was designed by the County ' s Land Records Manager, and programmed by a County Systems Analyst/Programmer. About 24 hours were used in the design, programming , and testing of the system. About 3 hours were used in the surveying of users , and obtaining approval of the system by the County Manager and the Orange County Board of Commissioners . The dedication of two ports on the super-mini to the access system was estimated as a cost of $5 ,000; the cost of two modems was $800; and the cost of installing two telephone lines were $200. The Land Records Manager spends about lk hours a month taking in fee payments and generating bills , and the data processing staff spends about 1 hour a month dealing with user connection problems (ie . "Did I forget to disconnect from the system yesterday?") . COSTS (Describe in exact numbers the amount of money used to fund or operate the program. List all sources of funding) Sources of Funding : User subscription fees which were $200 for the users who signed up initially, and $300 for current new subscribers . Fees for time connected which average about $700 per month. Funding costs : $5 ,000 for two ports on the super-mini, $800 for two modems , and $200 for telephone connection fees . Telephone line costsare $60 per month for two lines . RESULTS (Describe the tangible results of the program:cost savings,service improvements,etc. Tell how the program benefited the county or community) The computer access service was begun on February 1 , 1988 with 13 subscribers . Within a month there were 21 subscribers . Today there are 35 users , including all of the major users of land records in the County. Users have immediate access to land information, which is updated constantly as transactions occur, and they do not have to drive the many miles they had to before to reach County offices and terminals . The County has hot had to buy additional computer terminals for users , and has saved badly needed space in the land offices . Users do not need to stand in line for a computer terminal when they do come to County land offices to transact their business . The County is receiving needed revenue to counter the need to raise property taxes each year. Plans are being made now to extend this service to the new computer mapping system (GIS) which is in the process of being implemented. 4 • . 1990 PROGRAM SUMMARY RESULTS (continued) INDEXING INDENTIF'IERS For example,a program in which a county contracted with a city to List 5 words or phrases that best de- provide low interest renovation housing loans to low and moderate scribe your program and can be used income home owners might consist of the following identifiers: to index your program. These words (1)Low Interest Housing Loans should be different than those used (2)Housing Rehabilitation in your program title. (3)Substandard/Deterioratine Housing (4) ntergovemmental Partnership (5)Community Development (1) Records Automation (2) Accessing Public Records (3) Land Records Modernization (4) Accessing Computerized Records (5) Marketing Public Information . 5 1990 ENTRY FORM 7. NORTH CAROLINA ORANGE COUNTY STATE: COUNTY: Note: NAG,member counties only. 99,345 1989 COUNTY BUDGET: POPULATION: TITLE OF PROGRAM TO BE CONSIDERED OR ACHIEVEMENT AWARD for an Achieve. (Please limit title to 60 characters. Do not include county should your entry win.) mini Award using the exact Wording you would like to appear on the certificate - COORDINATED AGENCY TRANSPORTATION (C.A.T.) PROGRAM CATEGORIES Entries must be made in the following categories. Check only ONE category for this entry. ❑Community Development Q Land Use and Land Planning Q Labor Issues and Employee Benefits ❑Computerization Mental ❑Criminal Justice ❑Media Relations . ©Community Services ❑Older Americans County Administration and Management O Older and Recreation Q Drunken Driving Deterrence and Seat Belt Safety Q Public and Recreation Management Q Employment and Training ❑Rural Programs Q Energy and Environment Q Fiscal Management and Use of Federal or State Funds ®Substance �Control and Initiatives ❑Health 0 Taxation and Finance Human Services ❑Youth Programs Q Juvenile Justice NOTE: Our list includes two general categories-Human Services and Community Services. We are looking for the following information under those categories: providing food/shelter for the homeles�programs to improve the service/ HUMAN SERVICES-foodassistanceprograrns:Pro control in welfare assistance programs;the provision of administration of welfare or general assistance programs;quality social services such as family counseling and child cam;improvements in the management/administration of human services programs. that make improvements in the county's infrastructure,public services such as s COMMUNITY SERVICES-va improved services in any of these areas are acceptable);programs promoting the sanitation,fire,police.etc.(�or nnPro to give citizens more input in county government. enhancement or betterment of the community;programs designed gt Name.title,dgerenent,division,mailing address and phone Name,title.mailing address and phone number of county's number of the program contact-a person able to provide Chief Elected Official-the county's board chair,president, The division author- more information to inquiring juristctions. or elected county official-and his or her signattae must�specified. iziag this entry. Moses Caret's Jr. Na Jerry M. Passmare Name: nu= Title:Strait^., County Gotnni.ssioners . in Address:P.O. Department.A.T. Pr era may; Hillsborough State: P.O. Box 8181 zip fie. 27278 (919) 732-8181 CuY State: - Zp Code:?7278 Phone:(919 732-8181 - EACH ENTRY MUST BE SUBMITTED WITH A PHOTOCOPY OF THE ENTIRE APPLICATION 1990 PROGRAM SUMMARY 8. EXECUTIVE SUMMARY (Provide a summay of the program that does not exceed 200 words. Briefly describe the problem that was addressed,how it was addressed,the costs involved,and the results) NOTE:This section must follow the following former .200 words or less .75 characters or less per line -straight text:no bolded,underlined or italicized text -submit the original(not photocopied)text Unplanned and inefficient methods for providing agency transportation and funding vehicle replacement requests by Orange County lead to the establishment of the Orange County Coordinated Agency Transportation (CAT) Program. The first step in improving the coordinated and efficient use of available vehicles and, manpower was the development of a Transportation Development Plan (TDP) , which established the CAT management structure, member agency participation, the five year vehicle replacement schedule and a human service transportation advisory board. The CAT 1990 budget is $ 95 ,453 with the County contributing $ 38, 673 and the balance provided by various agencies who lease drivers and vehicles on a shared basis from the system. Tangible results have been planned agency vehicle replacements, over a five year period at a reduced cost , an increased in timesharing and ridesharing among agencies, an improved backup and emergency system, and reduced operational costs to the CAT agencies. PROBLEM/CONCERN (Describe the problem,need or concern in your county/department that prompted the development of the program. Describe the objectives of the program) Up to 1.983 local human service agencies such as the Mental Health Center, the Handicapped Sheltered Workshop, the Community . Action Agency, the Community Health Center, the Headstart Program and the County Department on Aging, were each independently purchasing, operating and maintaining their own vans and mini-buses exclusively for their clients. When vehicles needed replaced, each agency would request from County government and other sources the necessary funds. The County Commissioners became acutely aware of the unplanned and inefficient method of providing transportation and handling vehicle funding requests. At the same time, the state transportaton department was willing to provide local assistance with agency vehicle replacements (with only a 10% local match) if the County would encourage and establish a County Transportaion Development Plan (TDP) . Thus, agency transportation and vehicle replacement coordination was identified as a critical need and cost effective approach. • 2 1990 PROGRAM SUMMARY 9 PROBLEM/CONCERN (continued) The Coordinated Agency Transportation (CAT) Program evolved out of these concerns with one primary service objective: To improve the coordinated ouc and es for human vailable vehicles, manpower, and resources transportation. SOLUTION (Describe the steps that were taken by the county/department to remedy the problem or to address the concern. Explain how the program's objectives were met) The first step was the formation of a County Steering Committee by the County Commissioners to prepare a County Transportation Development Plan (TDP) with technical assistance from the State Department of Transportation. The plan edsinadopted toycover County fiveCyearspernod� in 1983 and updated County Plan officially established the Orange County Coordinated Agency Transportation (C.A.T. ) Program which serves human service agencies' clients. Participating C.A.T. member agencies are the Orange County Department on Aging, Orange-Chatham domprehensive Health Services (OCCHS) , Joint Orange-Chatham Community Action (JOCCAI . Orange-Person- Chatham Mental Health Center, Orange Enterprises, Cedar Grove Day Care Center and Wake Opportunities-Headstart Program. The geographic service area is rural Orange County. Theraugh transportation service is provided week days, Friday) , by CAT agencies utilizing assigned lift equipped vans and minibuses on fixed routes with some demand response medicial trips. CAT tickets can be purchased by non-CAT agencies for their clients for identified fixed CAT routes on a seat available basis. Qualifying non-CAT agencies also have access to CAT vehicles on weekends and evening hours. In the approved TDP, the Orange County Department on Aging was assigned as the administrative manager and lead agency for the C.A.T. Program. The Dept. on Aging Director serves as the C.A.T. planner/coordinator with a Transportation Supervisor and Dispatcher/clerk responsible for daily . operations. The C.A.T. Program staff is specifically responsible for: (1 ) submittal of agency vehicle replacement applications, (2) assigning vehicles and maintaining a vehicle inventory replacement schedule, (3) arranging for reduced gas cost purchases and vehicle maintenance, (4) providing short-term CAT vehicle and driver leasing to qualifying non-CAT agencies such as the Recreation Department, Agricultural Extension Service and Department of Social Services and (5) coordinating CAT ticket purchases and reimbursements to CAT agencies providing ridesharing. In addition, a Hunan Services Transportation Advisory Board was established by the County Commissioners to assist the C.A.T staff, promote needed transportation services, and recommend policy with respect to a coordinated, cost effective approach to the delivery of transportation. 3 1990 PROGRAM SUMMARY 0. . COUNTY ROLE(Describe the county support or input. Describe the specific resources^time,money,personnel. that were used by the county to implement the program and how they were used) Orange County plays a vital role in the C.A.T program; first, by creating the coordinated system and second, by providing continued financial support for staff administration to to coordinate this effort . Specifically, the County provides funds for one-half of a transportation suppervisor, 20% of a CAT Coordinator, and 100 % of a CAT Dispatcher/Clerk plus office space, telephone, parking facilities and the base two way radio for communicating with all CAT vehicles. The County also operates and insures all backup vehicles and maintains eleven of the 24 vehicles in the CAT system that are operated by the County Dept . on Aging for the elderly. COSTS (Describe in exact numbers the amount of money used to fund or operate the program. List all sources of funding) Since each CAT agency is responsible for its assigned vehicles (driver and maintenance) , the exact operational costs for specific CAT agencies is unknown. Total CAT agency operational expenses is estimated at $ 300,000. However, the CAT Program administrative expense and the coordinated shared leasing (vehicles and drivers) is a follows: Expenditures: Revenues:. CAT Adm. Personnel - $43 ,421 CAT Adm. Supplies - 930 Agency leasing fees-56 , 780 Driver lease salaries- 31 ,823 County Govt. funds- 38, 673 Vehicle lease expense- 19 , 279 TOTAL $ 95 ,453 TOTAL $ 95,453 RESULTS (Describe the tangible results of the program:cost savings,service improvements,etc. Tell how the program benefited the county or community) The tangible results from the CAT Program are significant: 1 . The coordinated replacement of agency vehicles has resulted in over $ 340 , 000 in new and rehabilitated vehicles and two-radio equipment from the state with County government and local agencies providing only a 10% match ($34, 000) . 2. The monitoring of CAT two-radios installed in participating agency vehicles has provided effective communication concerning route changes and emergency situations. 3. The CAT Program arrangement for low cost bulk gas purchases has reduced the operational costs for CAT agencies by an estimated $ 7,200 per year. 1990 PROGRAM SUMMARY RESULTS (continued) 4. The CAT Program arrangement for short term backup vehicle loan has reduced or eliminated the disruption of CAT agency client service. 5. Increased agency ridership has improved with timesharing and rimesharing among CAT agencies and short-term leasing to over 25 non-CAT agencies such as Economic Development, DWASA, Historic Society, Chapel Hill Parks & Recreation, the ArtsCenter, 0CIM, and Chamber of Commerce to name a few. 6. The CAT Program Plan was instrumental in securing $18,948 from the N.C. Dept. of Transportation for additional service under a Elderly and Handicapped Transportation Assistance Program. 7. The CAT Program implemented a computerized vehicle repair and maintenance program which enabled the CAT Program to keep accurate data on all vehicles necessary for yearly replacement grants. 8. The CAT Program also established a coordinated inter-city courier for county departments and the Mental Health Center resulting in cost effective delivery of daily mail and supplies. The County savings is estimated at $ 10, 000 per year if operating its own independent courier. 9.. With the installation of two way radios with dual frequencies in each vehicle, the CAT drivers have the capacity to communicate not only with the CAT dispatcher, but directly with Emergency Management Service (911 ) for assistance in life threatening situations and with the County Garage for mechanic or towing service. This has alreaddy proved to be invaluable for one heart attack situation on a CAT van. 10. CAT Administration also has negotiated with and monitored local vehicle maintenance vendors on behalf of individual CAT agencies in order to ensure the best possible service is obtained. 11 . The CAT coordination benefits have lead to additional agency requests (County Social Services and Health Depts) for CAT membership involving daily ride or timesharing arrangements for their clients. INDEXING INDENTIFIERS For example,a program in which a county contacted with a city to List 5 words or phrases that best de- provide low interest renovation housing loans to low and moderate and can be used income home owners might consist of the following identifiers: scribe your program (1)Low Interest Dousing Loans to index your program. These words (2)Housing Rehabilitation should be different than those used (3)S ubstandard/Deteriorating Housing in your program title. (4)Intergovernmental Parmershiv (5)Community Development (1) Transportation Coordination among human service agencies (2) ,AgenSy Transoortati on Coordination (3) Human Service Transportation (4) Cost effective agency transportation (3) coordinated Agency van management 5 T H E Q R A N G E ,2.'" '' IMES •,.'y, , ,_ . ,.. . . r.... ,...... THEE NEWSLETTER OF THE ORANGE COUNTY DEPARTMENT ON AGING CATserves , . .�Sepr. rrrkr� r 1�:I�r1r4 tyliy .,, needs „� , .. .�.� • many ., Y In this issue `'" `- ' ` ,- fir; , Orange County has almost ,,, . � 400 square miles of land area, ;` "" _ .. ..:� Fall classes, workshops,II classe , s much of it relatively sparsely `�",�' `' 'A��; i seminars, and special`' ` populated. Access to needed .. , ,r'.' z4 : ;i ;,. °nom ` : �• < '' i ;:, health promotion services '." services is not easy for many ` ' 0, .. are listed in the yellow in- older adults outside the Chapel i, , serf i Save it for reference' Hill Transit/E-Z Rider limits. -; :; throughout the fall -r:;";.:; Neither is it easy to try to fill ,z,, §;::'•";;. c ;err., I µ.ms'.=,� : ,. transportation gaps, but this is /. p. The Department A precisely what the Coordinated -:! 1 P g'. ing is seeking part-time'.' ::' .`'�:..;: Agency Transportation (CAT) • r outreach workers. See ' .; :? system attempts to do. Many .1: -. ':; page 2 for details and for:..; critical needs remain unmet; but •` `/ 't.. , creative volunteer jobs `: incredible progress has been l available made in CAT's few years of #. ''. existence. Driver BRATCHER EVANS The Department on Aging- .More than 30 SHIIP :;? administered system presently makes sure BETTY ELLISON is : counselors are expected to secure before her trip to the operates more than 20 vehicles, be ready to help with in--7. : many m ,y of them serving older doctor. Some CAT vehicles are : surance and medical`? ;;;;". adults. CAT buses and vans take specially equipped to provide r claims tasks beginning in`::.:.: older persons to the Senior for wheelchairs. (Photograph by mid-October. See page 4. ,` Caters/congregate meal sites, to Nancy Fister.) :, human service agencies, to medical facilities, to shopping, and on w special trips and recreation events. As this issue goes to ' :a".;:: The county's transportation needs are great; at present resources press, there is some _.:,„`;;',,s,, are limited, though there is a constant effort to secure more vehicles, publicity about linking": x;F: fund and train additional drivers, and provide for more flexible '';`;Medicare.Part B with the' ` ; response. '` option of participating in :: Catastrophic.Care. ,,- CAT riders can help make the system more efficient and effective following these guidelines: '�: benefit - as many people < �' � � 'e- have urged Congress to do 1) Those on regular routes should be ready at the appointed Please keep in:touch:with ;; : pickup time. Schedules are tight, and drivers simply cannot wait. `' the Department on Aging 2) Persons signed up for special trips should cancel immediately ' and issue. counselors ld if they will be unable to go. Empty seats disappoint others this issue.-No:one'should '���:- ` ”` x and increase costs. '` ;without d andi f3`:a;l:.:W,. 3) Those needing special transportation should contact the without understanding all' dispatcher as far in advance as possible. Being able to meet �� the facts. °; �° . :> ,, , ',a a' more likely when there is ample lead } -; special needs is far y P ., time. Kathy Lewis Pressley is the CAT system supervisor, and Ann Calendars on‘Fo(douti;; serves as dispatcher. They may be reached by calling any of the ` Hillsborough Senior Center numbers on the masthead of this paper. • a, c 1 3. cu a'b ° a� c a ° ° w � cc, -c CD 1.o to �, d, ao a,1 o a a, on a) m .0 8 a) • a.) co a > a) 0 te a -- =O a) o 0 CL I. c c . p• a a a) = c 3� N ••6. `� s.. Cl..� a A boo�' a) '� +' 'n U w o w co G t- 31 0 a� a co a U o.•� c ¢ v = oa � ca .°Qpa '�' - E � a) .- „, w ou, 3 c �v U ) ad az •-• V •c •G * rte° a� 0 _d c 4..4 .0 . a) ui U 'C .. a? E-' c c ,ccz a) tz; C 4> w a cc L: o ›+ o. 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Co) y, > O 0 r,r 4. �C. }„ "� �, , . , T F o.0,,. t O ' cr, w x x x x= ,. '' 'y �' C�7D4 73' = N �" � C R QoON � �C.C O .o ,4 N � 6. o ; .� wccnRcocno o) 0o rn 1 z .2) 5 ti u., , ts .., a. ‘,.) u tti 0 is tz 1-, cn PI 0 z ... 0 o oz tiA w ,� ¢• E_-, O a) C ^ < rn ;C 'C 4 .0 C U 7•.ci, a) .5 a --- � a' s4 a � o U ,a `co = ca c v C - � '� C •�C 1_, U a) -- •° U rf, _O q LT.., O. cC I. .. ,1 — A �, �, �, �- °' �. 07 •ved �» . asm " ea a =C •C C 0 CL) O , �° as D co o . b C sb rn a �., O c�C .. C .0 U 9 . " F .ie .O . w Lc� rr" w U 9 .O O U O C e� •• U b ›, O U W C ea y L. = vi CO ~D 4) i O U ...a�" ..0 C w CO) m (/a a. y sr eh m •,-.' a) t . 1tJhiilhluu 5 z •a) 6 6 • co �U.. . '.UC •� cco az G rta 15. I 1990 ENTRY FORM • COUNTY: Orange Count North Carolina Note: NACo member counties only. STATE: POPULATION: 1989 COUNTY BUDGET: TITLE OF PROGRAM TO BE CONSIDERED FOR ACHIEVEMENT AWARD (Muse limit title to 60 characters. Do not include county name in the pmgram title. Indicate the title of the program to be considered for an Achieve- ment Award using the exact wording you would like to appear on the certificate should your entry win.) Friends of Black Children CATEGORIES Entries must be made in the following categories. Check only ONE category for this entry. 0 Community Development ❑Land Use and Land Planning ❑Computerization ❑Labor Issues and Employee Benefits ❑Criminal Justice 0 Mental Health (krtommunity Services ❑Media Relations ❑County Administration and Management 0 Older Americans ❑ Drunken Driving Deterrence and Scat Belt Safety 0 Parks and Recreation O Employment and Training ❑Public Safety/Emergency Management ❑Energy and Environment . 0 Rural Programs 0 Fiscal Management and Use of Federal or State Funds . Substance Abuse Control and Initiatives O Health ❑Transportation ❑Human Services ❑Taxation and Finance ❑Juvenile Justice ❑ Youth Programs NOTE: Our list includes two general categories-Human Services and Community Services. We are looking for the following information under those categories: HUMAN SERVICES-food assistance programs;providing food/shelter for the homeless;programs to improve the service) administration of welfare or general assistance programs;quality control in welfare assistance programs; the provision of social services such as family counseling and child care;improvements in the management/administration of human services programs. COMMUNITY SERVICES -programs that make improvements in the county's infrastructure,public services such as sanitation,Fire,police,etc.(innovations or improved services in any of these areas are acceptable);programs promoting the enhancement or betterment of the community; programs q•; p grams designed to give citizens more input in county government. Name,tide,mailing address and phone number of county's Name,tide,do Chief Elected Official- the county's board chair,president, number of the program a division,mailing able to and phone . or elected county official-and his or her signature author- more information t uiring juristictionsbThe division 5 on izing this entry, must be specified. Mr. Moses Carey Mrs. Martha Chairman, County of Commissioners Pryor-Cook Tide: Title: Director Ti Address: P.O. Box 8181 - Department: City: Hillsborough Division: Social Services 27278 State: .NC Address: 300 W. Tryon Street Zi p Code: Phone:- 732-8181 City: Hillsborough State: NC Signature: Zip Code: 27278—�..� Phone: 732-8181 EACH ENTRY MUST BE SUBMITTED W11-11 A PHOTOCOPY OF THE ENTIRE APPLICATION 1 1 16. �. _.. ' 1990 PROGRAM SUMMARY EXECUTIVE SUMMARY (Provide a summary of the program that does not exceed 200 words. Briefly escribc the problem that was addressed,how it was addressed,the costs involved,and the results) :OTE: This section must follow the following format_ •200 words or less •75 characters or less per line straight text: no bolded,underlined or italicized text .submit the original(not photocopied)text National statistics indicate that Black children are less likely to achieve permanence through adoption than non-Black children. Througi-cut the United States, a disproportionate limber of children in the "special needs" category are Black. The Friends of Black Children Program developed as a response to a concern to people in North Carolina - a disproportionate rirrber of Black children, free and clear for adoption did not have permanent homes. On the local level, Orange County Friends of Black Children Proran mud,,et.s advocates on behalf of potential adoptive applicants and serve as an extension to the agency staff in public education efforts especially in removing myths about adoption. The devekpnerrt of the Orange County Friends of . Black Children Council increased adoption statistics for Blade fanil,ies and children tremendously. •PROBLEM/CONCERN (Describe the problem,need or concern in your county/department that prompted the Jevelopmcntof the program. Describe the objectives of the program) While there are rrr; 'e couples interested in the of healthy ba i than there babies needing parents, this is not true for Black children in� t.Airty, s or wel`sxm are o.ioer, hanaiceppeo or sibling groups. These are called "special needs" children. Many are available for adoption and have been waiting for famrdlies without truth hope. The purpose of the Friends of Black Children Program is to, reads out to Black fardlies who can and will be a resource to these children. The objectives of the program is to maximize the involveiEnt of the Black Community in decisions about Black Children by organizing two c armitity councils, one in Southern Orange County and one in Northern Orange; to explore new ways to recruit, and locate Black families; to review internal agency practices and procedures that may present barriers, and to alter those practices/procedures if barriers exist; and to provide intensive post-placarent services to families in Orange County who adopt spedal needs children to prevent disruptions and to facilitate bonding between children) and family(ies). _ r 1990 PROGRAM SUMMARY 1 PROBLEM/CONCERN (continued) i, . SOLUTION (Describe the steps that were taken by the county/department to remedy the problem or to address the concern. Explain how the program's objectives were met) In order to address the concerns involving the a Social Worker to provide Pert needs of Black children, qty hired adoption services to Black children and their f arraaaes• ', Worker was designated to serve as liaison between the agency and the council. Social c The agency's attitude toward work how are flexible. recruitment, f and group preparation sessions are held at tight. Individual T Jr used t n i meetings brochure far individuals or couples to attend sessions �_Tom' it is ipate has a l dissemination in the county, Individuals from Black arnrntnit�.es participate � the i Friends of Black Children Council. This aouncil includes Blade parents and adoptive Parents who assist amity leaders, foster 1 with recruitment of Black Worker attends council meetings and helps implement adoptive b families. Social is spent in family life education, discussion of child icpe by the singcfa vise assessing ' potential fctr loving an adoptive child, y 'special needs" '• family's waiting neuters homes �' as a team respond toa who are agency and the • s � 4 _ " 18. •• 1990 PROGRAM SUMMARY COUNTY ROLE (Describe the county support or input. Describe the specific resources-time,money,personnel- that were used by the county to implement the program and how they were used) The county recognizes the moils' autonany and support and prarotes the independent functioning of the Friends of Black Children Program. We county always makes available agency menagerrent staff to meet with the program for the resolution of mutual problers and/Or eor>cerrs. The Director of Orange County Department of Social Services negotiates with the council to plan far ne Ling the council's needs for technical support and operational` expenses. • • 2OSTS (Describe in exact numbers the amount of money used to fund or operate the program. List all sources of unding) The Friends of Black Children has an amual budget of $ 30,000.00 which is 7% federal and 25% county ranch. This provides for staff, office space, training, and other miscellaneous program related costs. The county Departrrent of Social Services agrees to negotiate with the council on a plan to meet the needs for technical support and operational expenses, including the disbursare-rt of $ 300.00 in State allocation which has been disignated far use by the council and which crust be matched by the county at the 25% match rate. Additional funding canes from fund-raisers sponsored by the canal merrbers. • ZESULTS (Describe the tangible results of the program: cost savings,service improvements,etc. Tell how the ,rogram benefited the county or community) At me time the Black community was fragieited and the knowledge that hones were needed for Black children filtered into Orange County in a sporadic, ineffective merrier. The Friends of Black Children -Council members help to galvanize the carry unity with infornetion, publicity and articles on the need for permanent Black adoptive hones. Since the Friends of Black Children Council developed, adoption statistics far Black families and children are most impressive. The Council. marbers help to locate and remit Black adoptive families wino do not traditionally apply to public agencies to adopt. Due to the council members outstanding efforts, eleven children have been placed far adoption, five of which are considered "special needs" children. Out of the seven hare studies completed, five families were selected in as little as six weeks to parent a child. All of this took place within eighteen moths of the councils' developneht. Y -- _4 19. 1990 PROGRAM SUMMARY ; :`' RESULTS • 4r' • • • • i, • • INDEXING INDENTIFIERS For example,a program in which a county contracted with a city to List 5 words or phrases that best de- provide low interest renovation housing loans to low and moderate scribe your program and can be used income home owners might consist of the following identifiers: to index your program. These worth (1)Low Interest Hou in Loan should be different than those used (2)Housin Rehabilitation in your program title. (i)Substandard/Detenoratin Housin ( )Inter -Inter Panncrshi (5)Communit Devclo ment (1) Ccorruni Deve •• (2) Child 1elfare Services (3 Services to Farrti1ies (4) Lrtergoverrn ntal Partrerships (5) Services to "special needs" d Ji lz ■ ., 20. 1990 ENTRY FORM • - 1 k Orange County STATE: Nnrth Carnlina COUh�TY:, Note: NACo member counties only. POPOPULATION. 99,345 1989 COUNTY BUDGET:. 45,360,000 TITLE OF PROGRAM TO BE CONSIDERED FOR ACHIEVEMENT AWARD (Please limit title to 60 characters. Do not include county name in the program title- Indicate the title of the program to be considered for an Achieve- ment Award using the exact wording you would like to appear on the certificate should your entry win.) ORANGE COUNTY'S SIGNAGE PROGRAM CATEGORIES Entries must be made in the following categories. Check only ONE category for this entry. 0 Community Development O Land Use and Land Planning 0 Computerization 0 Labor Issues and Employee Benefits ❑Criminal Justice O Mental Health a Community Services ❑Media Relations 0 County Administration and Management 0 Older Americans O Drunken Driving Deterrence and Seat Belt Safety O Parks and Recreation 0 Employment and Training 0 Public Safety/Emergency Management 0 Energy and Environment O Rural Programs 0 Fiscal Management and Use of Federal or State Funds 0 Substance Abuse Control and Initiatives O Health 0 Transportation U Human Services 0 Taxation and Finance 0 Juvenile Justice 0 Youth Programs NOTE: Our list includes two general categories-Human Services and Community Services. We are looking for the following information under those categories: ...... . _.._ _ _ HUMAN SERVICES-food assistance programs;providing food/shelter for the homeless;program.s to improve the service/ administration of welfare or general assistance programs;quality control in welfare assistance programs: the provision of social services such as family counseling and childcare;improvements in the management/administration of human services programs. COMMUNITY SERVICES-programs that make improvements in the county's infrastructure,public services such as sanitation,fire,police.etc.(innovations or improved services in any of these areas are acceptable);programs promoting the enhancement or betterment of the community,programs designed to give citizens more input in county government Name,title,mailing address and phone number of county's Name,title,department.,division,mailing address and phone Chief Elected Official-the county's board chair,president, number of the program contact-a person able to provide or elected county official-and his or her signature author- more information to inquiring juristictions. The division izing this entry. must be specified. Name: Inhn M I i nk_ in Name: Title: rmunty Mnar,Ar Title:• Deparnnenc Gener a 1 Administration Address: _ P I P R r nmm i t t A a City State' �� P.O. Box 8181 Zap Code• Phone:. City: Id i 1 1 c h n r n i,O h State: --11.0 Signature: Zip Code: 27 8 Phone: (9191 732-8181 EACH ENTRY MUST BE SUBMITTED WITH A PHOTOCOPY OF THE ENTIRE APPLICATION r - - . 21 . 1990 PROGRAM SUMMARY 1 _ EXECUTIVE SUMMARY (Provide a summary of the program that does not exceed 200 words. Briefly ziescribe the problem that was addressed,how it was addressed,the costs involved,and the results) NOTE This section must follow the following format •200 words or less •75 characters or less per line •straight text no bolded,underlined or italicized text •submit the original(not photocopied)text Fragmented and multiple location of county services over a large geographical area made access. to, County services difficult for the public. The County' s PIPR (Public Information Public Relations) Committee initially identified locations/departments that were linked by the nature of their services. Exterior and interior signage was identified as a way to direct citizens from one location to the other. The project could then be replicated at other county government locations. Citizens seeking permits and information regarding building/land improvements need . ,se.rvices from the Planning Department and Tax and Land Records. These buildings are two miles apart and are nof near other government buildings. The first signage project was to link these two buildings. Using inhouse expertise, a prototype for exterior and interior signs was developed. • The prototype used-foe the exterior signs have the location of all county government offices. They were strategically placed so they could be read from the street. The interior signs were located at all major entrances and showed the floorplan for the building. - " The costs for the initial project to erect interior and exterior signs at two buildings was $730: The co5tfor`expanding the project to other county facilities is $165 for each exterior sigh -and $225 for each interior sign. The results have proven the project successful . Citizen, press and employee comments have all been positive. PROBLEM/CONCERN (Describe the problem,need or concern in your county/department that prompted the development of the program. Describe the objectives of the program) The Orange County seat (Hillsborough) is thirteen miles north of the major population center (Chapel Hill ) . The county maintains fifteen major buildings within these two areas. The public had difficultyfinding the various facilities to access county services available. • • , 2 M. t 22. 1994 PROGRAM SUMMARY PROBLEM/CONCERN (continued) SOLUTION(Deseribe the sups that were taxen by the county/department t°remedy the problem or to address the cones. Explain how the program's objectives were met) Standardized signage of all county wither for the public to locate county s ery interrelated functions were chosen for the initial project. permits and information regarding building/land improvements need Citizens seeking p These' buildings are services from the Planning Department and Tax and Land Records. two miles apart and are not near other government buildings. The first signage project was to link these two buildings. Each exterior sign was 4+0" x 60" and contained the street of eachelountyifacility. They were placed so that they could be read from locate the needed service without leaving their automobile. The interior signs were a floorplan of the building and were located at all major entrances. The signs had to conform to the local Historic Commission' s requirements and were designed to blend in with the Colonial theme of the area. Special painCaslon Style lettering were used. All signs were color coded and could be easily read and understood. After the initial project had been in place for one month, the employees in the affected departments were surveyed. Their positive response led to the continuance of the project to other facilities. 3 . _____ ■•1 23. 1990 PROGRAM SUMMARY COUNTY ROLE(Describe the county support or input Describe the specific resources time,money,personnel- that were used by the county to implement the program and how they were used) This is strictly a county initiative. The initiative, the development of a prototype and implementation were all done in-house. The Public Information Public Relations Committee members were department heads of the following departments: County Commissioners, Child Support, Purchasing, Recreation and Parks, Housing and Community Development and Commission for Women. Technical expertise and design were provided by the Planning Department. The Public Works Department installed all the signs. COSTS (Describe in exact numbers the amount of money used to fund or operate the program. List all sources of funding) The unit cost for exterior signs is $165.00 each. The unit cost for the interior signs is $225.00 each. The source of funding has been the County's General Fund. • • RESULTS (Describe the tangible results of the program: cost savings,service improvements,etc. Tell how the program benefited the county or community) The development of standardized signage resulted in significantly decreasing the unit cost of each sign. It also promoted uniformity and recognition of county facilities and made it easier for the public to locate county services. 4 • 24. • 1990 PROGRAM SUMMARY I RESULTS (continued) • • INDEXING INDENTIFIERS For example,a program in which a county contracted with a city to List S words or phrases that best de, provide low interest renovation housing loans to low and moderate scribe your program and can be used income home owners might consist of the following identifiers: to index your program. These words (1)Low Interest Housing Loans should be different than those used (2)Ho g Rehabilitation T3)S ubstandard/Deteriorating Housing in your program title. (4)Intergovernmental Partnership (5)Community Development • (1) Office Locations (2) Standardized Sianaae (3) Mars of County Facilities iucition (5) Signage 5 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 Action Agenda Item # X- E SUBJECT: 1990 BOARD OF COUNTY COMMISSIONERS GOALS DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X No ATTACHMENT(S) : INFORMATION CONTACT: MANAGER'S OFFICE, EXTENSION 501 BOCC GOALS TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To approve the Board of County Commissioners goals for 1990. BACKGROUND: At the December Board Retreat, the County Commissioners confirmed the goals to be pursued for 1990. The management staff and department heads responded to those goals with specific objectives and plans of action during the Department Head Retreat on January 16-17, 1990. RECOMMENDATION: The Manager recommends that the goals and related plans of action as attached be approved by the Board of Commissioners. S 2 ; EDUCATION GOAL - COORDINATION OF LONG-RANGE PLANNING BETWEEN COUNTY GOVERNMENT AND THE SCHOOL SYSTEMS TO ALLOW THE MOST EFFICIENT AND EFFECTIVE USE OF AVAILABLE CURRENT EXPENSE AND CAPITAL FUNDING. OBJECTIVE 1 TIMETABLE To ascertain realistic student population projections by appropriate geographic area. PLAN OF ACTION Establish Ad Hoc committee to meet this objective (to include Planning Department Beg March 15, 1990 staff, Institute of Government, Triangle J Council of Governments, school staffs End Sept. 30, 1990 and census count committee (Norm Gustaveson)). Short-term impact: 5 year Capital Improvements and School Equity Funding Long-term impact: Decision for new high school and other school facilities OBJECTIVE 2 To receive and respond to the two school boards' plans for implementation of Senate Bill #2. PLAN OF ACTION A. Orange County School district and Chapel Hill School district will present March 31, 1990 their Senate Bill #2 plans in a.workshop forum. Topics for the workshop will include the effects of long-term planning on Senate Bill #2, both current expense and capital, and possible effects on equity. B. County Manager and the two school superintendents meet to develop workshop March, 1990 format. OBJECTIVE 3 To develop the FY 90-91 school current expense budget based on the County's Equity Model methodology by May 15, 1990. A. To conclude discussions with the two school superintendents on equity strategies. April 20, 1990 B. To ascertain the best financing methodology for pursuing school equity funding (county-wide district tax or not). 3 WATER RESOURCE GOAL - ENSURE SUFFICIENT SUPPLY OF HIGH QUALITY WATER RESOURCES TO THE CITIZENS OF ORANGE COUNTY AND THE REGION. OBJECTIVE 1 TIMETABLE Pursue permanent standards for watershed protection measure for Cane Creek. PLAN OF ACTION A. Meet with Orange Water and Sewer Authority (OWASA) - have them identify January - required protection measures. February 1990 B. Discussion with Board of County Commissioners (BOCC) at annual retreat. December 1990 C. Have OWASA identify environmental/engineering basis for recommended protection September 1990 standards by means of Engineering Study. D. Orange County staff study of implementation of protective measures, including December 1991 impacts. E. Discussion of implementation with Target Advisory Committees, community December'1991- organizations, etc. March 1992 F. Presentation of issues, measures reports, etc. to the Planning Board. March 1992 G. Staff, Planning Board recommendations to BOCC for public hearing. April 1992 H. Implementation of protection standards. July 1992 OBJECTIVE 2 Pursue permanent standards for watershed protection measures for the upper Eno River. PLAN OF ACTION A. Meet with Hillsborough, Orange-Alamance water systems, and North Carolina March 1990 Department of Environmental Management (NCDEM) to obtain support for upgrading watershed classification. B. Meet with NCDEM to determine minimum standards for upgrading watershed April 1990 classification. C. Prepare staff report on implementation measures and impacts. August 1990 D. Discussion of measures with Target Advisory Committees. Aug.-Oct. 1990 4 Water Resource cont. E. Present staff findings to Planning Board. October 1990 . F. Staff, Planning Board recommendation to BOCC for public hearing(s). November 1990 G. Discussion with BOCC at annual retreat. December 1990 H. Implementation of measures. March 1991 OBJECTIVE 3 Pursue permanent standards for watershed protection for Little River/Lake Miehie. PLAN OF ACTION A. Establish formal communication with Durham staff. February 1990 B. Formal request from Durham for watershed protection. June 1990 C. Staff study of requested protection measures. March-Aug. 1990 D. Negotiation by management on economic development, transportation and development April-Sept. 1990 regulation issues. E. Discussion of implementation with Target Advisory Committees, community Sept.-Nov. 1990 organizations, etc. F. Presentation of staff reports to Planning Board. November 1990 G. Discussion with BOCC at annual retreat. December 1990 H. Staff, Planning Board report to BOCC public hearing. February 1991 I. Implementation of measures. April 1991 OBJECTIVE 4 Pursue agreement on water and sewer utility service area boundaries. PLAN OF ACTION A. Reconvene Ad Hoc Committee on Comprehensive Utility Management to address March 1990 OWASA concerns. B. Orange County to provide staffing for Ad Hoc Committee -- study of OWASA List Mar.-Aug. 1990 of concerns. 5 water Resource cont. C. Presentation to BOCC. August 1990 D. Presentation of Ad Hoc and BOCC recommendations to Orange County Assembly of September 1990 Governments. • • I.1 6 PLANNING/RURAL CHARACTER GOAL - COMPLETE PREPARATION OF RURAL CHARACTER STRATEGIES. T OBJECTIVE IMETABLE To present at the May 29, 1990 quarterly public hearing. PLAN OF ACTION A. Rural Character Study Subcommittee complete recommendations. Ongoing B. Rural Character Study Committee develop preliminary strategies. Ongoing C. Township Advisory Groups provide citizen input. Ongoing D. Rural Character Study Committee develop final strategies.. Ongoing E. Planning Board review and make comments on final strategies. April 16, 1990 F. Presentation to Board of County Commissioners and setting for a public May 1, 1990 hearing date. G. Hold a public hearing for citizen input. May 29, 1990 GOAL - DEVELOP A PROPOSAL FOR A PURCHASE OF DEVELOPMENT RIGHTS PROGRAM OBJECTIVE • To ensure the preservation of farmland in Orange County. PLAN OF ACTION A. Investigate procedures used by counties that have implemented Purchase of July 1990 Development Rights (PDRs) (Forsyth County and others). B. Address special concerns associated with the implementation of PDRs such August 1990 as watershed, rural districts and natural areas. C. Outline criteria for those who are to participate in PDRs. This will include September 1990 priority for selection, funding sources and rank. D. Outline all legislative requirements including local ordinances and special October 1990 considerations for PDRs. E. Develop proposal for implementation, administration and monitoring of PDRs. November 1990 F. Present proposal for implementation of PDRs at Board of County Commissioners Retreat. December 1990 7 Planning/Rural Character cont. GOAL - COMPLETE REVIEW OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (NCDOT) THOROUGHFARE PLANS. OBJECTIVE TIMETABLE To present Thoroughfare Plans at late March public hearing. PLAN OF ACTION A. Work with Durham/Chapel Hill/Carrboro, Orange County and Hillsborough staff Ongoing to reach a consensus on a combined thoroughfare plan. B. Transportation Advisory Committee review resulting thoroughfare plan and make January recommendations February 1990 C. Planning Board review and make recommendations with input from EDC and Township February 19, 1990 Advisory Councils. D. Report to Board of County Commissioners by Planning Board and EDC. Set a hearing March 5, 1990 date. E. Present recommendations at public hearing with input from citizens, municipalities March 1990 and NCDOT. • 8 HUMAN SERVICES GOAL - COMPUTERIIATION OF HUMAN SERVICES DEPARTMENTS TIMETABLE OBJECTIVE To upgrade delivery of human services to the public. PLAN OF ACTION A. Develop a Master Client Index (MCI) File January 1991 B. MCI File Committee currently meeting regularly will be responsible Ongoing for developing MCI format/content face 'sheet and data entry process. C. Committee should consider procedures regarding ethical/privacy issues January 1991 during developmental stage. D. Committee will develop a proposed short and long range budget to be reviewed April 1990 by HSMT before submission to the Manager. GOAL -'RE-EVALUATE JOB TRAINING AND PARTNERSHIP ACT (JTPA) OBJECTIVE To examine current JTPA program activities and ensure maximum use of funding. PLAN OF ACTION A. Assistant Manager submit JTPA report to Board of County Commissioners (BOCC) July 1990 (report will include possible partnerships with neighboring counties.) GOAL - JPTA/WELFARE REFORM COORDINATION OBJECTIVE To develop a strategy/mechanism that will permit Welfare Reform clients to access JTPA training program. PLAN OF ACTION A. Social Services Director has developed a committee which will assist with the Ongoing County implementation of Welfare Reform programs. B. Social Services Director and Assistant Manager will assess how JTPA will March 1, 1990 interface with Welfare Reform. 9 Human Services cont. • GOAL - ASSESS THE COUNTY'S ROLE IN PUBLIC HEALTH CARE OBJECTIVE TIMETABLE To make the most practical and effective use of County resources in providing public health care. PLAN OF ACTION A. Health Board assess, disseminate information (statistical norms). October 1990 B. Prioritize health problems and develop policy. December 1990 C. Assure that health care needs are being met. December 1990 GOAL - REVIEW THE COUNTY MINIMUM HOUSING CODE (MHC) OBJECTIVE To strengthen the Minimum Housing Code Ordinance and Enforcement Program. PLAN OF ACTION A. Human Services Management Team (HSMT) will suggest that the Human Items under Plan Services Advisory Committee (HSAC) review the MHC with consultation _ of Action in- from Housing Community Development Department. eluded in HSAC 1990 - 91 Workplan B. HSAC will solicit input from County Human Services Board and Planning Board staff. C. HSAC submit MHC recommendations to Board of County Commissioners (BOCC). D. Housing and Community Development Department continue MHC training to humans service agencies, sheriff deputies and selected new employees. GOAL - DETERMINE FEASIBILITY OF ESTABLISHING AN EAST CHAPEL HILL SENIOR CENTER OBJECTIVE To create a Town/County Task Force to identify scope of services. PLAN OF ACTION A. Department of Aging Board/Staff develop work plan, timetable for Task Force. April 1990 B. Study identified scope of services needed in East Chapel Hill. Ap 1990 - Jan 1991 C. Task Force submit study to 90CC. January 1991 MEW M . ° • 4 1.41 �0 - Human Services cont. TIMETABLE GOAL - DEVELOP A STRONGER LINK BETWEEN HSMT AND HSAC PLAN OF ACTION July 1990 A. Assist HSAC in re-defining their role. B. Encourage HSAC to re-establish their link to Human Services Board. July 1990 C. Assistant County Manager will outline possible functions for the HSAC. July 1990 GOAL - DEVELOP MONITORING PROGRAM FOR ALTERNATIVE SEWER SYSTEM OBJECTIVE To ensure that residents have properly maintained septic tanks and waste water systems. PLAN OF ACTION A. Continued planning and revision of current proposal submitted to BOCC by Ongoing the Health Department. July 1990 B. Possible implementation of proposal. GOAL - BEGIN PLANNING FOR A PUBLIC SWIMMING POOL OBJECTIVE To provide summer recreation outlet for the central and northern areas of the County. PLAN OF ACTION A. Recreation and Parks/Recreation and Parks Advisory Council update swimming November 1990 pool feasibility study -- study to be conducted by NC State University recreation specialists. December 1990 B. Provide budgetary figures in 1991-96 CIP. C. Involve other county advisory boards in RPAC recommendations to BOCC. December 1990 NMMI 11 = Solid Waste cont. TIMETABLE D. Work with school systems to develop an educational solid waste program as part Ongoing of the curriculum. To be undertaken by LOG. E. Produce creative, issue oriented brochures, newsletters and news releases. To January - be undertaken by county staff and LOG. February 1990 GOAL - TO DEVELOP SOLID WASTE COLLECTION PLAN OBJECTIVE To identify the most efficient and economically feasible solid waste collection method(s) available to Orange County (including financing options). PLAN OF ACTION A. Research practices/methods of other North Carolina counties to assist Orange County February 1990 in determining how to best address solid waste issues. B. Analyze collection options and identify pros and cons of each option. March 1990 C. Provide cost/benefit analysis for identified option(s) and look at alternative March 1990 funding sources (i.e. state, special tax, federal, foundation). D. Meet with private haulers servicing residents of the unincorporated areas of the March 1990 County and seek input for developing their own recycling programs. E. Take all information and findings to Board of County Commissioners with recommended May 1990 course of action. GOAL - TO CREATE A COMPREHENSIVE CALENDAR OBJECTIVE To develop a calendar(s) outlining major solid waste events for review by County May 1990 staff, LOG and the public. ,,_fti e 4. 12 SOLID WASTE . GOAL - DEVELOP SOLID WASTE DISPOSAL PLAN AS A PART OF THE LANDFILL OWNER'S GROUP (LOG). TIMETABLE OBJECTIVE To identify the most efficient, effective disposal method(s) available to Orange County. PLAN O F ACTION A. Contract with consulting engineer to undertake in-depth study of solid waste March 1990 disposal alternatives (composting, incineration, Refuse Derived Fuel). To be undertaken by LOG. B. Based on consulting engineer's report, LOG prepare synopsis of findings and March 1991 develop recommendation for public distribution. To be undertaken by LOG. C. Develop public information program to include news releases, visual presentations April 1991 and flyers. To be undertaken by LOG. April 1991 D. Hold public forums. To be undertaken by LOG. E. Develop report of findings and recommendations for governing boards. June 1991 GOAL - TO EXPAND PUBLIC INFORMATION EFFORTS ABOUT SOLID WASTE AND RECYCLING OBJECTIVE To provide the opportunity for a better understanding of solid waste and recycling issues and encourage public participation. PLAN OF ACT ON Ongoing A. Make presentations to civic clubs, citizens groups, Township dvisorye ouncils, Planning Board and Board of County Commissioners regarding solid facing Orange County. Undertaken by county staff. B. Conduct mass mailings about the solid waste issues facing 'Orange County, stressing Ongoing their impact on the individual citizen. Undertaken by county staff and LOG. � Tess releases Ongoing C. Use media promotions (i.e. newspaper and radio ads), and newspaper p to inform and educate the public. To be undertaken by county staff and LOG. , 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. K F _ ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20 , 1990 SUBJECT: PERMIT TO USE PYRO-TECHNICS DURING CONCERTS; UNC SMITH CENTER DEPARTMENT: PURCHASING & CENTRAL SRVS. PUBLIC HEARING YES: NO: XX ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT 498 LETTERS OF REQUEST Telephone Number- CERTIFICATES OF INSURANCE Hillsborough -732-8181 PYRO-TLCHNIC' S LICENSE Chapel Hill -967-9251 FIRE CHIEF'S LETTER Mebane -227-2031 Durham -688-7331 PURPOSE: To consider approving two ( 2) fireworks permits for the Smith Center's concerts on March 1 and March 3 , 1990 . BACKGROUND: UNC has requested a permit to allow the use of pyrotechnics at concerts by New Kids On The Block (March 1 ) and Janet Jackson (March 3 ) . Pyrotechnics, as defined in GS 14-414, shall " include any and all kinds of fireworks and explosives, which are used for exhibitions or amusement purposes. " The pyrotechnics proposed for use at these concerts are included on page six (New Kids concert ) and page 18 (Janet Jackson concert ) . GS 14-413 empowers the Commissioners to authorize and issue permits for the use of pyrotechnics in connection with " . . .shows of all descriptions. . .but only after satisfactory evidence is _produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other" . County policy further requires assurance from the sponsoring agency that adequate public safety measures will be exercised; and that the County will be protected as an additional insured on the insurance policy/policies covering the event. Documents attached provide evidence that these criteria have been met . RECOMMENDATION: Approve a fireworks permit for the University of North Carolina-Chapel Hill , for March 1 (New Kids on the Block concert ) and for March 3 (Janet Jackson concert ) ; contingent upon approved site inspection by the Town Fire Officials; and authorize the Chair to sign on behalf of the Board. 2 UNIVERSITY OF NORTH CAIROLINA I.)EI)AI TMIi.:NT OF ATHLETICS .ir 11 I.I�ir+r �nu!I ( ru r )iri February 1 , 1990 Mr. John Link County Manager Orange County 109 Court Street Hillsborough, NC 27278 Dear Mr. Link: This correspondence will serve as an official request from the Dean E. Smith Center to obtain a certificate for use of Type C fireworks to be used with pyrotechnic displays as part of the performance at the New Kids on the Block concert scheduled at this facility. This request is for one day only, March 1 , 1990. The management of the Smith Center will insure that the liability insurance coverage naming the facility as an additional insured will be a minimum of $1 ,000,000.00. In addition, Mr. Joe Robertson; Acting Chief of the Chapel Hill Fire Department, has agreed to make an inspection of the pyrotechnic displays on the date of its planned usage and will also insure that all proper licenses are in effect. The Chapel Hill Fire Department maintains normal fire prevention measures for all such events at the Smith Center. We would appreciate your favorable consideration of this request. The displays are an integral part of the performance of this particular group. They are internationally popular artists and have performed in nearly every major city in this country without serious problems with any of their special effects. The Smith Center has and will continue to notify the appropriate authorities to make arrangements for these type permits as soon as events are finalized and under contract. We appreciate very much the understanding we have received from city and county management regarding time restraints we work under in attempting to obtain the proper certification once an event is booked. Thanks once again for your h 1p. (-Sincerely, IJe1. Elliott Smith Center Director cc.Ms. Pat Crawford Mr. Joe Robertson I r;•i.• .Jr •.I `: H1 ('.ii„1 ;i r i,.l,:nrnu'r i nl .\1111 r1ir .. I'! 1 �!„ , 'I')h '! 'li. ,..l IIx11 \ rrl �' ,r,.rir rrl rrrl rr d 3. �` r •r 4 8— y1y1�� 1h;ij1 t "lli w w 0:�T^n 1a _ -'i4. }�1 r�' "i ;y,a o.„..46.,'/ q ` � r G1 r•'—1 t ii, n A 0 . tI _ (+ c► r� y as v 1 ikitt n a -r L•,t w a : e m 7 i. Z of i-7 r: �,,� P a�, D � � 9 o� Ate i q ; 4 n C r.� � � r, c' ; i•-i; . P _ i - g t. -s r rr, w p :• A m ! I A W0M-CI^ r' r 5•e " C .-,4r-r• -•;c.4' I C^'!. 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CERTIFICATE OF INSURANCE ISSUE DATE(MMIo NY) PRODUCER THIS CERTIFICATE IS ISSUED A$A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND, Hes S, gait, Hagerty & L'IIommediea. Inc. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW 553Q w sconsin Avenue, Sure 620 COMPANIES AFFORDING COVERAGE }; Chevy hose, MD 20815 .. I, "OMPnWY LETTER i4 National Union Fire Insurance Company • cone SUE-CODE _ _ _ COMPANY _ iINSURED C F, Inc. and/or Cellar Door LETTER B Lexington Insurance Company Rroduc ions of Virginia, Inc. and/or coMPANr ■ Cellar Door Productions of Michigan, Inc. LETTER G and/or Cellar Door Concerts, Inc. and/or COMPANY Cellar Door Concerts of the Carolinas, incizETTER D 1 5219 T enholm Road, Suite 103 COMPa.NY Columb a, S.C. 29206 LETTER E COVERAG S - - THIS IS 0 CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD +I,, INDICA 0,NOTWITHSTANDING ANY REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS t. CERTIF ATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ••l=Ii EXCLU ONE AND CO BEEN REDUCED BY PAID CLAIMS. CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE -iCO YPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION it LTR DATE(IAMIDOrYY) DATE DAM/DDIYY► ALL LIMITS IN TNOU5AM�5 111 GENERA LIABILITY GENERAL AGGREGATE GATE s 2,000 1 A X CO MERCIAL,CaENERAL LIABILITY'. MG 855 3601 1/1/90 1/1/91 PRC'DUCTS•coMPioPB AGGREGATE $ 1,000 . 3 CLAIMS MACE X OCCUR-; PERSONAL A ADVERTISING INJURY L 1,000 OW ER'B b CDNTRACTQR'$PROT. EACH OCCURRENCE j 1,000 - . . FIRE DAMAGE(Any one tire) $ - . .. t MEDICAL EXPENSE(An one pgreon) 5 :%;I AUTOMO LE LIABILITY - COMBINED --•-- _.__ .•. AN AUTO SINGLE , $ i LIMIT BODILr ALL WNED AUTOS E IP SCH DULED AUTOS INJURY •r•pnr en) NIA D AUTOS BODILY INJURY $ NOI OWNED AUTOS (Per accident) • GAR;GE LIABILITY I' PROPERTY EXCESS LLnnILrry _ . .. 510 6306 I/1/90 EACH AGGREGATE OCCURRENCE • OTHeR THAN UMBRELLA FORM .. `I 'S COMPEiiSATION STATUTORY r- _ ap>. AND S (EACH ACCIDENT) ' ' S (DISEASE—POLICY LIMIT) • r.-' F OYERS'.LIABILITY __.� .. -. 7: IDICEASE—EACH EMPLOYEE }i; ( F • n T •._ RE: New Kids v an the Block" , r I•�thepD M 4OPERATONS/LOCATIONSNcR€STCTONS,SPc1AL ITEMS " � ,�.... ..Mai eh -....__ .. , I;, ' on March 1,1990 at ■ '; a Smith Center. Additional insureds are: 1)Orange County/University of N.C. as respects t 1 Dean Sm th Center. 2)Dick Scott Entertainment F/S/O New Kids on the Block: - ERTIFICA HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE ,' EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO .L' �i ,fir Dean Smith Center MAIL l0 bd�ff��;� RITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE .Uni ersi ty of North Carolina LEFT BUT 1AIJ4'W,E TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR !: ++ .0. Box 27514 LTA.?i ITY 0 ,AID.� IND UPON THE COMPANY.ITS AGENTS OR REPRESENTATIVES. 1 Chapel E i11,N.C. 27514 AL Tab i14ED1 _134,:s NTATIVE ATTN: ANGIE / IC ,2 /;1�i -'4CORI]• S-S 3/SS) . . - - • I i - 0+ _ .. . . - .._ • iv ...� _ n ^',' -^-•2 5820 CELLAR. DOOR CARO 01/19/90_ 13: 27 P.05 6 DESCRIPTION AND CHEMICAL COMPOSITION OF EFFECT'S IN THE NEW KIDS ON THE BLOCK SHOW 24 r1R. Airbure►t Effects 12 en. High Altitude Gold Airburet: Strontium Nitrate tingnneium Metal Powder Controlled particle size Titanium Pyrotechnic weight: 5 grams per effect 12 ea. High Altitude. Silver Airburat: Strontium Nitrate Magnesium Metal Powder Controlled particle size Aluminum Flake Pyrotechnic weight: 5 grams per effect 8 ea. Colinr,11m Pohl _ Regular Flash Powder: rJLealuium NlLt'r1l s Magnesium Metal Powder Pyrotechnic weightt 14 to 29 grams per device Please note: Four of these devices aro reloaded for the final cue �+ na. Flame Projectors of the show, ltor'co Green Dot ^mokeleae Shotgun Powder: Pyrotechnic weight: 1 cup of powder per device Red Flared, Additive: Strontium Nitrate Red Pigment Pyrotechnic weight: 4 grams red flame additive per device 1 to C C 1cuacio:1 Effects Concussion Powder: Strontium Nitrate Magnesium Metal Powder Pyrotechnic Weight: 14 to 28 grams Per effect I l TE{y1-I lr1C ,; ,,� nca: Red showroom: 148 Moon Crilve ''� "4'liu: Owens Gross ROAris, A►sbn�e OS783 • (2DS) 726•A224 ...,...1J. 40 10 0 4,4.4.).‘ ', - • .., . -.1.--k- . : e ■,,I, 11 q' i".° *LAM.'" e■% :,.....,,e-r..r. . , mt [ y _,-(._ -_,- , _...• r,..4 , ........ p. ,E,,.. --in ••„ ,fi qr. 4:: *r....,./ A 4.. k••I r-1. 4341.- ■ .. T "'-``I'l •' It 4 — :Lrs C _ "i — , 7 r c...) I -. ,-.- --, • • 4.1- , o IA r: &ft ,1 , ,'...,.:.:1 •t• .1.- Z ', • 114 ^'''I'D.;1''''"-q...'7,' X 1 ...' .::- ,,,"''' 4:. ' dmini -) , "D -,::::::, 0 ..'... '!-..': -',,, 4.■••• (A. . ,: , .i. '. . ' .!.'4, ED 4 Ilms ,i. C. . 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' )"." .9 '-':_t•A':. -,.' 1, ', •'', g'• -i-:•.i'f:'1'11:,^',..!..P; " rt.V.ili.:c ,f2'r ■ f-4.- - '' 't*I. ati - ,,,, 1 3, hi >;r4.....,i.i.' te,,,,',1 ,, 4%-t, '1,,0".. r,,Ii,',-■if.4 ,,_ .I s--...../ 4,,4,4.4'1,04,1-P, f ••• .......1 • --.■ . • •q,,..,s. 4, /".,,f A e- • . ..,. •,x..,-.,y. --.. ths.,!7..gor-,r, Eircd Tier ',?,,_, 0,! „,,,,*„, H031 uNni **w* GE:ET 066T/ ?'T 8 TOWN OF CHAPEL HILL FIRE DEPARTMENT _ .,: r ;" f 302 NORTH COLUMBIA ST, CHAPEL HILL, N.C. 27516 `" -�' : ,�," .• ~ (919) 968-2781 February 1, 1990 Mr. Jeff Elliott, Director Smith Center, UNC Smith Center 082A UNC Campus Chapel Hill, NC 27514 Dear Jeff: I am hereby acknowleging receipt of your application for a pyrotechnic display at The New Kids on the Block Concert on March.1, 1990. The Chapel Hill Fire Department will inspect all applications for pyrotechnic displays at the Smith Center to ensure compliance with local fire codes/ regulations as well as coordinate this application request with other agencies involved; i.e., UNC Health and Safety and the Police Department. The Chapel Hill Fire Department will continue to provide fire protection for the Smith Center as in the past. As you know, the Orange County Commissioners must also approve pyrotechnic displays. If 1 can be of further assistance to you, please feel free to call me at your convenience. Sincerely, H. Robertson, Jr. Fire Chief Town of Chapel Hill JNR/cbw CC: Assistant Fire Marshal Johnson 1 { 9 I • •1 .II I • I • .Qy I y C c hl c -g O ,Q 01 '^ s 9 IV r- V7 r ` 4 i V• 14-i is I 0' ,J. Z Y , ; 0 O W 8 g Ai s...1 C r~ 4 Q O u` ItI li 4 Ci a - - Sl 1 e Q ._.,`f t. 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O. EC)X 771 SC c':32 20 coM1°ANY it C�IMI_I :Nw LETTt:r1 �_.____..._ ___.. �.,.__.._..._ COV RAGES The Ac c'f'a Jf T JACKSON ON I w/t 3/�9RJ( R M SET UFO 10 'T'FI't,E DOWN) THIS IS TO CERTIFY THAT THE POLICIES Or INSURANCE LISTED BELOW HAVE SEEN+$SUED TO THE IN"UAEr)N, MEO ApOVE FOR THE POLICY PER Op INDICATED,NOTWITHSTANDING ANY REOU+REMENTl TERM!OR CONDITION OF ANY.CONTRACT CR OTHER DOCUMENT WITH RESPECT TO WHICH HIS CERTIFICATE MAY SE ISSA:"OR MAY PERTAIN, THE INSURANCE AFFORDED EY THE POLICIES DE$C1I25D HEREIN IS SUBJECT TO ALL THE TEA IS. ExCLUSIONS AND.CONDITIONS OP SUCH POLICIES. LIMITS SHOWN MAY HAVE PEEN REDUCED BY P?ID CLAIMS, POLICY MM,DO IVE POLfCY exrirtric,J ALL LIMITS QI�SAL+P� Co TYPE OP INSURANCE POLICY NUhISER DATA(MMIOONY) BATE,M!•TV,+ TA �L°hi�AAL h3GRE0ATE � n OCNERAL LIABILITY 2(14 2789 01/43/,4 01 /Il11 i 91 FGW114A.TS•COMPCOPS aaCRSCATE a S, x COW eOIC! L OENEnAL unon.irJ AD!.)I T I ONf�L. CO'VERACE PEcov T C A'?VCPt S A3 INJURY S S,@00 CLA Ms marl X OCCL�I. EMPLOYEE'S AIJ1:)' L. INSURED EEf.H AL a0VCt: + 5,000 OvariCr,S b:CNTRAC-7R'S�'rIr:I HOST 1. I�?UOR LIABILITY FIRE pA'JM1Gi(my On011,e1 S 3 Se NO GENERAL AGGREGATE r'A[1 CAL,TXPEjN$ (Any ore Purtlorl S AUsoMOBILE LIABILITY R11/01/90 ci 1 r ei 1/9 1 C'4d'�.E e.. S A Cr:A ?9Q 2783 L I)IT 5, 000 or,•;'r0 ����, A LL 0v:Nn AUYOE ono 5 Pa.Fn� en) AC,,ittui.rD AL'TQS r .' ISJL' Y I x HIR_7 AV'-`.:S EQ011.Y1dOM1i1 X rlC';0;"!"IfiC'aLVO5 cpoaenrY y 0‘7..", e u�,muTY DAUAC,E Faces AoC,FI b et OCCURRENCE CxCF55 LIABILITY S S CIT,4C.P,THAN LI', RE LA PC r”4 $TAT JTORV YvoRKER'$CCIPIErJ3ATION I ` (EACH AC.IDCI I cOrSeASe—POLI "LIMIrl EINL'L O TEAS'LIABILITY 1 MIDEAST—EACH EmPLCYEHI °THIS LESSEE WI SORELY AS RESPECTS TO PREMISES RECITED/LSD TO THE INSURED FOR THE PURPOSE OF PROMOTING A MUSICAL CONCERT. ADDITIONAL INSURED: dANt~7 3P1gI5'AN DCSCPIPrrON Or OPERATIONSJ LOCAYIONSNEHICLF3+RestRICT10NSrSPECIAL+TENS UHIVEF(SITY OF NORTH CAROLINA AT DWI, MILLI DE J MPH CENTER; APO DRIO Ci3UNTY 1 NC ___ _ _.___- . _. CERTIFICATE HOLDER CANCELLATION 5HOULO ANY OF The ABOVE DE HE I BOU NOICCOMPE CANCELLED DER, OR THE 11)014;W:cN DATE THEREOF. r TO DEAN SMITH OFriI�1 OR ' MAIL__.,*SAYS WRITTEN NoTIC!TO THE CERTIFICATE BOLDER NAME.. TO Ml PI.LIVID. Bx'rY OF NORTH CAR�LINfa ,' LEFT, Sift FAILURE TO M1II1. 5t�c:H NOTICE SHALL IMPOSE NO OBLIOA ION OR - r' BOX 1 �a NC 117515 LIASILITY Q ANY WINO UPON THE CC/ARANY. ITS,AGENTS OR REPRESEN ATIVES L'.})r�E''!eL HILL --..-.--rlye 1;Tii:;: it rrli• Z.h, --1714'• 3I %./E CPMP AUrH LEC REPRESS I I v e 4)--r. Ck!An ") 0 L'` // FEE-12-'90 HCM 11:22 I Ei:r_ C Eh ITERTA I H 1 NT IC: - E I _ TEL hJi=l: _F17-4=_ =:12 0121 FiE17 17 0?.r}a,19,90 14:74 :i:**:* L INP TECH **:A,4: 2k$ -;�_.��� aai1 F,n2 DESCRIPTION AND CN1:htICAL COMPOSITION OF 1?ITEC:TS IN THE JANET ,J6CKS:7N TOUR 1990 18 ea. Atrl.i,at:xt Effects High Altitude Silver Airburst Powder: St:roi,tluni Nitrate M.!,gncesiunt HetaJ. Powder controlled particle cI e Al.umi nwn Flake Total pyrotechnic w,e f.f',ht : 2 - grams por et'teet 18 os. Alrbutrst Effects High Altitude Gold Airburat Powder: Stront.iun Nitrate Magnesium Metal Powder Controlled particle gJ:,) Titanium Total pyrotechnic weight: 2 - 4 grams per effect 7 Pei. Cones ei,t?tr Effects Concussion l ol!dtr Strontium Nitrate Magnesium Metal Powder Total pyrotechnic weight : 14 - 28 anima per. etf:ee,.r; • i r � °Mee, end Showroom: r 4e Moon Drive • Owen!Cunt R^n±Q AIAhvmo 357e3 • ,2Q5J 725-4224 1 O R A N G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 Action Agenda Item # X-C, SUBJECT: REQUEST - UNIVERSITY LAKE WATERSHED WORK GROUP DEPARTMENT: Planning PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Planning Director - Extension 346 TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To consider a request by the University Lake Watershed Work Group to include additional options for consideration at the February 28, 1990 public hearing. BACKGROUND: At its February 5, 1990 meeting, the Board of Commissioners approved the advertisement for and the items to be considered at a public hearing on February 28, 1990. The hearing was proposed as part of the work schedule developed by the University Lake Watershed Work Group. The purpose of the hearing is to receive public comment on proposed amendments to the Joint Planning Area Land Use Plan and Agreement, and the Orange County Comprehensive Plan, Zoning Ordinance, and Subdivision Regulations . The amendments, if adopted, would implement strategies for the protection of University Lake watershed. On February 15, 1990, the University Lake Watershed Work Group met to review the specific proposals developed by Orange County. The Work Group agreed with the need to present a range of options for protection of the watershed, including land use (five-acre zoning) as well as structural (two-acre zoning with stormwater detention ponds) controls. In order to insure that all options were covered, the Work Group requested that additional wording to included to address the following: 1 . Impervious surface limits as included in the 2 proposed 13-point agreement developed by the Work Group. The limits include a four percent (4%) impervious surface limit for five-acre lots, a six percent ( 6%) limit for lots ranging from two to five acres in size, and a twelve percent ( 12%) limit for lots less than two acres in size. 2 . Number of two-acre lots whict may be created from existing lots of record. As proposed, the number of lots which can be created is a maximum of five. The Work Group felt that higher impervious surface limits (6%) might be permissible if there was flexibility in reducing the number of two-acre lots which might be created. Since the Board of Commissioners approves advertisements for and items to be considered at public hearing, the Board must approve the inclusion of the proposals. RECOMMENDATION: The Administration recommends that the proposals of the University Lake Watershed Work Group be included among the items for consideration at the February 28, 1990 public hearing. Specific ordinance proposals are being developed by the staff which reflect the Work Group concerns. Since the notification of property owners has already occurred, watershed residents and interested citizens will be made aware of the possible options to be added as they contact the Planning Department for information. • ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. xI ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: APPOINTMENTS DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Under Separate Cover INFORMATION CONTACT: Beverly Blythe Ext. 505 TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To maintain membership at effective levels on Commissioner's appointed boards and commissions. BACKGROUND: The following recommendations are presented for the Board's consideration: EMERGENCY RESPONSE PLANNING COMMITTEE: Appoint Fletcher Barber to serve as the representative for agricultural interests. Committee members serve as representatives of specific areas and have no stated term of office. HUMAN SERVICES ADVISORY COMMITTEE: Appoint two new members to fill existing vacancies. Edward Brooks will serve as a representative of United Way of Orange County. Edith Hubbard will serve as a representative of the Mental Health Board. Both will serve full three-year terms ending June 30, 1993. HILLSBOROUGH PLANNING BOARD: Adopt a resolution from the Hillsborough Board of Commissioners recommending the appointment of Rudolph Deetjen III as an Out-of-Town (extraterritorial) representative to serve a full term ending February, 1993 . HILLSBOROUGH BOARD OF ADJUSTMENT: Adopt a resolution from the Hillsborough Board of Commissioners recommending the appointment of Marianne Wolf to serve a second term as an Out-of-Town representative. Her term of office will end February, 1993 RECOMMENDATION(S) : As the Board decides. ORANGE COUNTY BOARD OF COMMISSIONERS Action A ends Item No.kj( ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 1990 SUBJECT: MINUTES DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X ATTACHMENT(S) : UNDER SEPARATE COVER INFORMATION CONTACT: BEVERLY BLYTHE TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To correct and/or approve the minutes as submitted for consideration: January 23, 1990 - Regular Meeting BACKGROUND: In accordance with 153A-42 of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. RECOMMENDATION(S) : As the Board decides. Aid, 0-2v-TO FEDERAL ASSISTANCE 2.APPLI- NUMBER 3.APPTE a.NUMBER APPLI- CATION 1 TYPE 0 NOTICE OF INTENT CATION NCB IDENTI• SUBMISSION (OPTIONAL) FIER 1 b.DATE Year .nnnrh day NOM TO BE,b.DATE Year mrrfh lay "M°r''°� 0 PREAPPLICATION ASSIGNED ASSIGNED b •l�r 0 1 APPLICATION 19 90-02-20 aY SPATE 19 Leaue . Blank 4.LEGAL APPLICANT/RECIPIENT 5.EMPLOYER IDENTIFICATION NUMBER(EIN) a.Applicant Name : ORANGE COUNTY 56-6000327 b.Organization Unit : County Government 6' a.NUMBER c. Street/P.O.Box : P.O. Box 8181 RAM 17121 -1010121 d.City : Hillsborough e.County Orange f. State N.C. g.ZIP Code. 27278 ems" Diel MULTIPLE h.Contact Person(Name a Terri Tyson, RSVP Director b.TITLE® SENIOR.4 &Telephone Na! 4 7. TITLE OF APPLICANTS PROJECT(Use section IV of this form to provide a summary 8.TYPE OF APPLICANT/RECIPIENT E. description of the project.) U Orange County-Chapel Hill Retired "- � ( District a Senior Volunteer Program. The project provides the C-S � 1-lidter du ti Action t� C�uetitute 1-FB�ter Educational I..a:.•..:... Ontanization 2 means by which an individual aged 60 or older may 0-County K Other(Spiel& a serve the community as a volunteer to the best of FF-City I District e_his/her ability_ Enter appropriate letter D 9.AREA OF PROJECT IMPACT(Natnae undo.motive,amaa,.teat . 10.ESTIMATED NO. OF 11..TYPE OF ASSISTANCE PERSONS BENEFITING A Orange County, North Carolina W � at Grant o C-Lan Em.,appropriate lntr J ■A y 12. PROPOSED FUNDING 13. CONGRESSIONAL DISTRICT OF: 14.TYPE OF APPLICATION A-New C-Reviion E-Augmentation a.FEDERAL $26,010 .00 a.APPLICANT b.PROJECT B- D-Continuation Soar appropriate knee D b.APPLICANT 32,437 .00 + Fourth Fourth 17. TYPE OF CHANGE IA,tt r or 140 ' c.STATE -a-_ .00 15.PROJECT START 16.PROJECT A-Inc ease Dollar, F-aher esprei. DATE y� ,,,ci„dc day DURATION C-Decrease Duration d.LOCAL 13.077 ,00 C-Inae,.Dureuon e.OTHER . . .00 19 07-01 W 12 oadu 1ie Duration f. Total +$ 71 524 .00 ,18.DATE DUE TO ,y �ro rn dpr Eta.opprr •FEDERAL AGENCY► 19 `JtJ-(�4-01 pricier ucrMy �©A 19.FEDERAL AGENCY TO RECEIVE REQUEST 20.EXISTING FEDERAL a.ORGANIZATIONAL U.I'VIT(IF APPROPRIATE) b.ADMINISTRATIVE CONTACT(IF KNOWN) GRANT WENT. NO. Region TV 440-4768/08 - c.ADDRESS 101 Marietta Street, N.W. 21.REMARKS ADDED Atlanta, GA 30303 Yes Eil_No 6-22.THE Thule beater ovsmmetedge end belief.dare a.YES,THIS NOTICE OF INTENT/PREAPPLICATION/APPLICATION WAS MADE AVAILABLE in this rect.t e dbcumen ceeion are true TO THE AA r EXEC r E ER 12372 PROCESS FOR REVIEW ON: � APPLICANT eat correct.�dotumynt has been duly DATE C CERTIFIES attehortad h'tteeBnermng bad,'nr the eP F THAT t' ptuant and thtegtlieant will comply with m theeeeachyd asa.trwi if Lhe asaistana u b.NO,PROGRAM IS NOT COVERED BY E.O. 12372 0 armed OR PROGRAM HAS NOT BEEN S .ECTED BY STATE FOR REVIEW❑ ? 0. 23. a.TYPED NAME AND TITLE b.SIGN•TURE 0. CERTIFYING Moses Carey, Chair N SENTATIVE Orange County C oinrni s3sioners 7 - �� / •24.APPLICA- ya,. acid,./. day 25.FEDERAL APPLICATION IDENT.NO. . 26.FEDERAL GRANT r r I CATION RICN RECEIVED 19 27.ACTION TAKEN FUNDING. Year month day 31 DRYING Year moth dory e I:R.AWARDED Lcz I: b.REJECTED 29.ACTION DATE: 19 E-2 1,e. RETURNED FOR 'a.i'EDERAL $ .00 31.CONTACT FOR ADDITIONAL 32 19 Year meth date u+ RETURN AMENDMENT INFORMATION MName and `'.4 I I it RETURNED FOR b.APPLICA .00 telephone number) ENDING �U 5.0.12272 SVeafis9aty DATE 19 .2?.. BY APPLICANT TO c.STATE .00 33.REMARKS ADDED OW STATE - E� :: r. DEFERRED LOCAL .00 r. WITHDRAWN e.OTHER .00 f. Total $ .00 D Yes D No PAGE 1 Pencilled by OMB circular A-102 • CERTIFICATE OF RECORDING OFFICER The undersigned duly qualified and Clerk of the Orange County Board of Commissioners does hereby certify: That the attached resolution is a true and correct copy of the resolution to authorize the County Manager to submit an application to ACTION for a $26, 010 grant for continuation of the Retired Senior Volunteer -Program for Twelve months and to assure minimum support of this program of 30* in cash, goods, and services, and further, that such resolution has been fully recorded in the journal " of proceedings and recorded in my office. - _.:.- _ IN WHITNESS WHEREOF, I have hereunto set my hand this 20th day of February; 1990. . ORANGE COUNTY BOARD OF COMMISSIONERS B .� Beverly . ythe, lerk • ORANGE COUNTY HILLSBOROUGH NORTH CAROLINA pp p .Ala ayLL S ( i4L EstG:tad 7752 INTEROFFICE MEMORANDUM TO: Orange County Commissioners 647"/ FROM: Paul K. Thames, County Engineer DATE: February 16 , 1990 SUBJECT: Carden 's Mobile Home Park Two maps, as attached are for Item IX-C, the report on Carden' s Mobile Home Park. The scale for the 11 " x 17" map is approximately 1 " = 40 ' ; the scale for the 8 1 /2" x 11 " map is 1 " = 1000 ' . PKT/ltc Attachments MBD2-16 • 110 • 13 id. 2 VD 11 4 z1 MEE and Lq I MINIM MEM • MUM IC j 1'1\ I a 1 ,P". ..?I: 2 •' r---; : -L7- J , FI = Q413.11€ / 1 P.S. • C•. lits ii I - s _ _ __ -., _..I- __ --t�� .r-. E't+ST.RTCH 1 ,--...t. 1.1,E7 • E 1 I q t t - e) aV1eMPy Al 1 I ;If 1 1, y, ‘ . iiii:// n p w rz Itililif 1.7 _i7"----t --;:.//',.: VA) sl ) >,/ ' - --.7-" _-_--___,,_ . \ ii #.._, = Iiiiik - ,i_ __,, \ lf----N. ) n.1._\:.\.....k . , C 2 , r 1� fi1 3 - ..."----/ /ifIty\ /77 ' ) t ic_\_1 . NYi..). ' \ci\t , i 1 1 1 ii_ip., ) -\, , 5‘ 1 - ,, cf).--,. I I iii. ,,, .. ,/to t//4 op/44 . \_ --- ,[ 444dia,c' Liffit-,Pi_ -, \red i - ■ - ' 4 .y..a > _, Aoler /0 A 0 .ilo • • ?...' — 1 \ ' 7. ilL: 47 :..: . 1 ui 0 \—% ;kt: - I . - ' 7 . .... 0\ . ".-,•\ 8 , ' - \ -to .' . . . i .z- )- % - . \- - - 1 ; �\� • cr. .� sso I `off ���'lu \ 7- r. . 1 btoc 'V-4ite II kk, ' 4 /"\4`1 fn-4 - - -j- 1--P. )-'W-a' ': a . ji -\-I '"*. '- '''':'1) ' . r ..e-wd" ,- ,'a . , /''' ./ 61---r -.II.. "111,...war ' •1*;- g. ,,,07 ilie - _■<', k I , .-,.) AdL \, ,, �l% j71--_ rq1fr � r _ J *c: _- -ww. ._ � - -4- -1...0.1 . - N._ (it \ \ c7-7/_,:N___R ,6! ). , 1 . N _ _ , .7 , _ ._ / pit _ • .J,-. L . , 62'177 .,R. : -1•-....„,.... -, _ .c •• DSO . Cabi¢vision 708 East Club Blvd. Durham,North Carolina 27704 (919)477-4277 Proposed extensions of service in Orange County by Cablevision of Durham, Inc . are shown on the attached maps , highlighted in pink . On the top map , map page 13 , this extension covers the following areas : Maple Ridge Mobile Home Park - 87 homes San Reba Woods - 12 homes Carolantic Mobile Home Park - 27 homes On the second map , map page 5 , this extension covers the following area : Fox Run Subdivision - 35 homes El CITY MEDICINE,USA DURHAM, CAROLINA ,... . • Joins Map 5 2.coo cop FT A 713•59'IV B 71:1•56'30" C 2,01.0.000 FT 78.5245" 0 713•52-00" E 78.56.15- 1 3 79-00ig1 I I lig 429,,,,,ats A...... 1 a „..•••••--- LA J ol J , .4,,,,,„,00 I 8 i .;,_. N.I. ,:ilk■ a , E / . . . ,.., aka, I " -.I. 4.> I 11■11Irr , , 1 et1/- 2727 3 , , , 2 ell If RD ED % Dr • ,--7 ■ Ali 1 / . ff -' 1111111k'' I ecerkfRmir FAY .1. 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By signing and submitting this proposal,the prospective primary proposal that,should the proposed covered transaction be entered into,it participant is providing the certification set out below. shall not knowingly enter into any lower tier covered transaction with a 2.The inability of a person to provide the required certification will person who is debarred.suspended,declared ineligible,or voluntarily not necessarily result in denial of participation in this covered transaction. excluded from participation in this covered transaction.unless authorized The prospective participant shall submit an explanation of why it cannot in writing by ACTION. provide the certification. The certification or explanation will be consid- 7. The prospective primary participant further agrees by submitting cred in connection with ACTION'S determination whether to enter into this proposal that it will include the clause titled"Certification Regarding this transaction.However,failure of the prospective primary participant to Debarment,Suspension,Ineligibility,and Voluntary Exclusion—Lower furnish a certification or explanation shall disqualify such person from TicrCovered Transactions."providedby ACTION,without modification, participation in this transaction. in all lower tier covered transactions and in all solicitations for lower tier 3. The certification in this clause is a material representation of fact covercd transactions' upon which reliance was placed when the department or agency deter- 8.A participant in a covered transaction may rely upon a certification mined to enter into this transaction. If it is later determined that the of a prospective participant in a lower tier covered transaction that it is not prospective primary participant knowingly rendered an erroneous certify- debarred,suspended,ineligible,or voluntarily excluded from the covered cation,in addition to other remedies available to the Federal Government, transaction,unless it knows that the certification is erroneous. A panici- ACTION may terminate this transaction for cause or default. pant may decide the method and frequency by which it determines the 4. The prospective primary participant shall provide immediate eligibility of its principals. Each participant may,but is not required to, written notice to ACTION if at any time the prospective partici- pant check'he Nonprocurement List. Y � Pr°� primary p learns that its certification was erroneous when submitted or has 9. Nothing contained in the foregoing shall be construed to require become erroneous by reason of changed circumstances. establishment of a system of records in order to render in good faith the 5.The terms"covered transaction,"debarred,"'suspended,""ineli- certification required by this clause.The knowledge and information of a giblet"'lower tier covered transaction;"'participant;'"person,""primary participant is not required to exceed that which is normally possessed by covered trans acti on.""principal;"'proposal,"and"voluntarily excluded," a prudent person in the ordinary course of business dealings. as used in this clause,have the meanings set out in the Definitions and 10. Except for transactions authorized under paragraph 6 of these Coverage sections of the rules implementing Executive Order 12549.You instructions,if a participant in acovered transaction knowingly enters into may contact ACTION for assistance in obtaining a copy of those regula- alowcr tier covered transaction with aperson who is suspended,debarred, ti ineligible,orvoluntarily excluded from participation in this transaction,in 6. The prospective primary participant agrees by submitting this addition to other remedies available to the Federal Government,ACTION may terminate this transaction for cause or default. Certification Regarding Debarment,Suspension, charged by a Federal, State or local government entity with and Other Responsibility Matters commission of any of the offenses enumerated in paragraph lb (Primary Covered Transactions) of this certification;and This certification is required by the regulations implementing Executive d. Have not,within a three-year period preceding this application/ Order 12549, Debarment and Suspension,45 CFR Part 1229,Section proposal,had one or more public transactions(Federal,State or 1229.510,Participants'responsibilities. The regulations were published local)terminated for cause or default. as Part VII of the May 26,1988,Federal Register(pages 19160-19211). 2. Where the prospective primary participant is unable to certify to any (Before completing certification,read instructions above) of the statements in this certification,such prospective participant 1. 'The prospective primary participant certifies,to the best of its knowl- shall attach an explanation to this proposal. edge and belief,that it and its principals: a. Are not presently debarred,suspended,proposed for debarment, Orange–Chatham Comprehensive Health Services,Inc. declared ineligible,or voluntarily excluded from covered trans- Applicant Organization actions by any Federal department or agency; Moses Carey, Jr., Executive Director b. Have not.within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them Name and Title of Authorized Representative for commissionof fraud ora criminal offense inconncctionwith obtaining,attempting to obtain.or performing a public(Federal, � / / , State or local)transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of Signature of Authorized Certifying Offici embezzlement,theft,forgery,bribery,falsification or destruc- tion V/� of records,making false statements,or receiving stolen /3o/ O Pn opa'y; Date c. 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V'C C) v-I 73 0 1 -n 73 3.1 0 12 73 x --1 A ICx 2.r- a•-• -0 1 In 411 K 1^ Cl)W In r rte' m CI -1 3 1 K•-• -I b m a 1 301 rn731C-I C n 0 )D> m T A 73 m CC 0r POW CO 1r"i r- m. -1 m-I m C -I 53 m C 0 -4 C m x C C 1 C co C m 0 73 0 A 0 O r 57 O w r1- - - -I _ f nifr •%' '--421 -90 STATE OF NORTH CAROLINA NONURBANIZED AREA PUBLIC TRANSPORTATION COUNTY OF WAKE GRANT AGREEMENT DEPARTMENT OF TRANSPORTATION ) WORK ORDER 9.9043258 and ) COUNTY OF ORANGE ) PROJECT NO. 91-18-044 **************************************************************************** THIS AGREEMENT made this the j day of 1994 by and between the DEPARTMENT OF TRANSPORTATION (hereinafter referred to as the "Department", an agency of the State of North Carolina) and the COUNTY OF ORANGE (hereinafter referred to as the "Contractor") . WHEREAS, Section 18 of the Urban Mass Transportation Act of 1964, as amended, provides federal capital assistance for public transportation in rural and small urban areas by way of a formula grant program to be administered by the State; and WHEREAS, the purposes of Section 18 are to enhance access of people in nonurbanized areas for purposes such as health care, shopping, education, recreation, public services, and employment by encouraging the maintenance, development, improvement, and use of passenger transportation systems; and WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statues designates the Department of Transportation as the agency of the State of North Carolina responsible for administering all federal and/or State programs relating to public transportation, and granted the Department authority to do all things required under applicable federal and/or State legislation to properly administer the public transportation within the State of North Carolina; and WHEREAS, The Governor of North Carolina, in accordance with Section Page 2 of 15 18(a) of the Urban Mass Transportation Act of 1964, as amended, has designated the North Carolina Department of Transportation as the agency to receive and administer federal funds under this program. WHEREAS, in order to assist in providing incidental transportation services, the Department, under the terms of this Agreement shall make a grant of capital assistance to the COUNTY OF ORANGE. NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the Department and the Contractor agree as follows: Section 1. Purpose of Agreement. The purpose of this Agreement is to provide for the undertaking of a nonurbanized area public transportation project (hereinafter referred to as "Project") by the Contractor and to state the terms, conditions, and mutual undertakings of the parties as to the manner in which the Project will be undertaken and completed. Section 2. Scope of Project. The Contractor shall undertake and complete the Project in accordance with the procedures and guidelines set forth in the Urban Mass Transportation Administration (hereinafter referred to as "UMTA") Circular 9040.1B, dated July 1, 1988, the State Management Plan for the Section 18 Program (hereinafter referred to as "State Management Plan") , the Project Application and Transportation Development Plan for the COUNTY OF ORANGE. The aforementioned documents, and any subsequent amendments or revisions thereto, are herewith incorporated by reference, and are on file with and approved by the Department in accordance with the terms and conditions of this Agreement. Section 3. Limitations of Project. This Agreement shall be subject to, and the availability of funds contingent upon, the terms and conditions of a grant agreement between the UMTA and the Department. Page 3 of 15 Section 4. Period of Performance. The Contractor shall commence, carry on, and complete the Project as described in the Approved Project Budget by June 30, 1992. This Agreement shall remain in effect until the Contractor has satisfactorily disposed of all project equipment in accordance with Sections 14 and 15 of this Agreement. Section 5. Cost of Project. The total cost of the Project, approved by the Department and UMTA, is SEVENTEEN THOUSAND, EIGHT HUNDRED FIFTY DOLLARS ($17,850) as set forth by Appendix A, Project Description and Budget. (a) State Share. The Department shall provide, from federal and State funds, seventy-five (75%) percent of the actual net cost of the Project, not in excess of THIRTEEN THOUSAND, THREE HUNDRED EIGHTY-SEVEN DOLLARS ($13,387) . (b) Local Share. The local share must be provided from source other than federal funds, except where specific legislative language of a federal program permits its funds to match other federal funds. The Contractor hereby agrees that it will provide twenty-five (25%) percent of the actual net cost of the Project. The net cost is the price paid minus any refunds, rebates, or other items of value received by the Contractor which have the effect of reducing the actual cost. The Contractor shall initiate and prosecute to completion all actions necessary to enable the Contractor to provide its share of Project costs at or prior to the time that such funds are needed to meet Project costs. The Contractor shall provide its share of Capital costs from sources other than UMTA funds. (c) Capital Expenditures. In order to assist the Contractor in financing the capital costs of the Project, the Department will reimburse the Contractor for seventy-five (75%) percent of allowable capital costs not in excess of THIRTEEN THOUSAND, THREE HUNDRED EIGHTY-SEVEN DOLLARS ($13,387) . Page 4 of 15 (d) Payment. Progress payments based upon actual allowable net costs may be made upon receipt of an itemized invoice, supported by documentation of costs from the private nonprofit organization. Any partial invoices and the Project's final invoice shall be approved by the Public Transportation Division and the Department's Fiscal Section prior to payment in accordance with Departmental procedures. Any costs in excess of the Project Budget, or any cost deemed ineligible for reimbursement by the Department in accordance with the terms of this Agreement, shall be borne in full by the Contractor. A retainage of five percent (5%) of the approved payment may be withheld until the approved the Project is completed, accepted, and the final audit has been made. The Department may waive the retainage requirement on capital expenditures in excess of $10,000 if so requested by the Contractor. Any cost deemed ineligible for reimbursement by the Department shall be deducted from the invoice payment or from the retainage before the final payment is made. Any rejected or unaccepted costs shall be borne by the Contractor. The Contractor agrees that in the event the UMTA or the Department determines, due to rules and/or regulations of the UMTA or the Department, that grant funds must be refunded, the Contractor shall reimburse and pay to the Department a sum of money equal to the total amount of grant funds to be refunded to the UMTA in addition to the corresponding amount of Department match if so required by the Department. Section 6. Records and Reports. (a) Establishment and Maintenance of Accounting Records. The Contractor shall establish and maintain, in accordance with requirements established by the Department, separate accounts for the Project, to be known as the Project Account, either independently or within its existing accounting system. The Department shall have the right to inspect the Page 5 of 15 Project Account as necessary. (b) Documentation of Project Costs. All charges to the Project Account shall be supported by properly executed invoices, contracts, or vouchers evidencing in detail the nature and the propriety of the charges and shall adhere to the standards established by the Office of Management and Budget Circular A-102, Attachment G dated January, 1981 and subsequent amendments or revisions thereto. (c) Allowable Costs. Expenditures made by the Contractor shall be reimbursed as allowable costs to the extent they meet all of the requirements set forth below. They must be: (1) based on work completed to the satisfaction of the Department within the time frame established by the approved Project, and further be made in conformance with the approved Annual Budget and all other provisions of this Agreement; (2) necessary in order to accomplish the Project; (3) actual net costs to the Contractor, defined as the price paid minus any refunds, rebates, or other items of value received by the Contractor which have the effect of reducing the cost actually incurred, including credit for fuel or sales taxes paid by local governments and private nonprofit organizations eligible to file for such tax refunds from the appropriate State or Federal office; (4) incurred and be for work performed within the periods of performance specified in this Agreement, unless specific authorization from the Department to the contrary is received; (5) in conformance with the standards for allowability of costs set forth in OMB Circular A-87, "Principles For Determining Costs Applicable to Grants and Contracts With State, Local , and Federally MEL Page 6 of 15 Recognized Indian Tribal Governments"; and (6) treated uniformly and consistently under accounting principles and procedures approved or prescribed by the Department. (d) Checks, Orders, and Vouchers. Any check or order drawn by the Contractor with respect to any item which is or will be chargeable against the Project Account will be drawn only in accordance with a properly signed voucher then on file in the office of the Contractor stating in proper detail the purpose for which such check or order is drawn. All checks, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be clearly identified, readily accessible, and to the extent feasible kept separate and apart from all other such documents. (e) Reports. The Contractor shall advise the Department regarding the progress of the Project at such time and in such manner as the Department may require throughout the useful life of the Project equipment as defined in Section 12 herein. These reports shall be used, in part, to document utilization of the Project equipment. Failure to carry out the requirements set forth in this Section, or to fully utilize the project equipment in the manner directed by the Department, shall constitute a breach of contract and, after written notification by the Department, may result in termination of the Agreement or any such remedy as the Department deems appropriate. The Department shall provide all instruction, guidance, or forms necessary to prepare such reports. The Contractor shall retain the reports for a period of three (3) years after the reporting period. The Department shall have the right to inspect such retained data as necessary. (f) Audits. In accordance with Office of Management and Budget (OMB) Circular A-128, "Audits of State and Local Government", dated Page 7 of 15 April 2, 1985, and the Single Audit Act of 1984, the Contractor shall arrange for an independent financial and compliance audits of its fiscal operations. The Contractor shall furnish the Department with a copy of the independent audit report within thirty (30) days of completion of the report, but no later than one (1) year after the end of the audit period. Section 7. Contracts Under This Agreement. Unless otherwise authorized in writing by the Department, the Contractor shall not assign any portion of the work to be performed under this Agreement, or execute any contract, amendment, or change order thereto, or obligate itself in any manner with any third party with respect to its rights and responsibilities under this Agreement without the prior written concurrence of the Department. Further, the Contractor shall incorporate the provisions of this Agreement into any vehicle lease arrangement and shall not enter into any vehicle lease arrangement without the prior concurrence of the Department. Any lease approved by the Department shall be subject to the conditions or limitations governing the lease of Project equipment as set forth by UMTA and the Department. Section 8. Purchase of Project Equipment. The purchase of project equipment pursuant to this Agreement shall be undertaken in accordance with either of the options in this Section: (a) Purchase by the Department. The Department may act as the procurement agency on behalf of the Project, purchasing equipment through the North Carolina Department of Administration, Purchase and Contract Division. (b) Purchase by the Contractor. The Contractor may purchase project equipment utilizing procurement procedures set forth in North Carolina General Statute 143-129, and UMTA Circular 4220.1B, and any subsequent Page 8 of 15 amendments or revisions thereto. The Contractor shall submit Invitations To Bid and Requests For Proposals to the Department for review and approval . If formal advertising is used for a procurement, the Contractor shall submit to the Department a tabulation of all bids received, certified by an authorized official of the Contractor's organization; copies of correspondence pertaining to exceptions to the approved specifications; and a copy of the bid submitted by the low, responsive bidder recommended for the bid award by the Contractor. The Department shall approve the bid award prior to the execution of any agreement between the Contractor and the selected bidder. Section 9. Title to Vehicles. The Certificate of Title to all vehicles purchased under the Project shall be in the name of the Contractor. The Public Transportation Division shall be recorded on the Certificate of Title as first lienholder. In the event of Project termination or breach of Contract provisions, the Contractor shall , upon written notification by the Department, surrender Project equipment and/or transfer the Certificate(s) of Title for Project equipment to the Department or the Department's designee. Section 10. Use of Project Equipment. The Contractor shall use all project equipment for the duration of its useful life in the manner specified in the Project description contained in the approved grant application. With the prior written approval of the Department, Project equipment may be used for other purposes provided that these other uses are consistent with uses outlined in the Transportation Development Plan and do not interfere with the primary purpose of service provisions. The aforemented documents, and any subsequent amendments or revisions, thereto, are herewith incorporated by reference. If any Project equipment is not used in Page 9 of 15 accordance with this Section or is withdrawn from the transportation service, whether by planned withdrawal or casualty loss, the Contractor shall immediately contact the Department. If the Department determines that Project equipment is not being fully utilized, the Contractor shall transfer or dispose of the Project equipment at the direction of the Department. Failure to carry out the requirements set forth in this Section shall constitute a breach of contract and, after notification by the Department, may result in termination of the Agreement. Section 11. Maintenance and Inspection. The Contractor shall maintain all project equipment at a high level of cleanliness, safety, and mechanical soundness. The Department shall conduct inspections, not less than once every two (2) years, to confirm proper maintenance pursuant to this Section and use compliance in accordance with Section 11 of this Agreement. The Contractor shall maintain all records of maintenance deemed necessary and appropriate by the Department until disposition of Project equipment. Section 12. Insurance. The Contractor shall be responsible for protecting the federal and state financial interests in project equipment purchased under this Agreement throughout the useful life of the equipment. The Contractor shall provide, on an annual basis and in such manner as the Department may require, written documentation that all equipment is insured against loss in an amount equal to or greater than ninety (90%) percent of the real value of the equipment. Failure of the Contractor to provide adequate insurance shall be considered a breach of contract and, after notification by the Department, may result in termination of this Agreement. Section 13. Useful Life of Project Equipment. "Useful life" for all Project equipment shall be determined by the Department. Upon the end of the period of useful life, the Contractor may dispose of Project equipment Page 10 of 15 after notifying and receiving disposition instruction from the Department. Section 14. Disposition of Project Equipment. The Contractor shall dispose of all project equipment in accordance with General Statutes 143-64.1 through 143-64.5. The Contractor shall remit to the Department a proportional amount of the fair market value of the project equipment, which shall be determined on the basis of the ratio of the financial assistance, both federal and State, provided by the Department to the actual acquisition cost of the project equipment. (a) Disposition of Equipment at the End of Useful Life. Fair market value shall be deemed to be the value of the property as determined by at least two (2) competent appraisals at the time of disposition. Loss of value as a result of negligence, maintenance practices of the Contractor, or other causes outside of normal use are the responsibility of the Contractor and may, at the discretion of the Department, be added to the fair market value. (b) Loss of Project Equipment Due to Casualty or Fire. Fair market value shall be deemed to be equal to the damages paid by the Contractor's insurance carrier or from the self-insured reserve account. In no event shall salvage value be considered as fair market value for project equipment. Section 15. Interest of Members of or Delegates to Congress. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit arising therefrom. Section 16. Prohibited Interest. No member, officer, or employee of the Department or of the Contractor shall have any interest, direct or indirect, in this Agreement or the proceeds therefrom. Section 17. Equal Employment Opportunity. In connection with the execution of this Agreement, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, sex, or Page 11 of 15 national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. Section 18. Title VI - Civil Rights Act of 1964. The Contractor will comply with all the requirements imposed by. Title VI of the Civil Rights Act of 1964 (78 Stat. 252) , the Regulations of the U.S. Department of Transportation issued thereunder (CFR Title 49, Subtitle A, Part 21) , UMTA Circular 4702.1, "Title VI Program Guidelines for UMTA Recipients" dated May 26, 1988. The aforementioned documents and any subsequent amendments or revisions thereto, are herewith incorporated by reference. Section 19. Disadvantaged Business Enterprises. (a) Policy. It is the policy of the Department that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under the Agreement. Consequently, the DBE requirements of 49 CFR Part 23, and any subsequent amendments or revisions thereto, apply to this Agreement. (b) DBE Obligation. The Contractor or its subcontractors agree(s) to ensure that Disadvantaged Business Enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with federal funds provided under this Agreement. In this regard the Contractor or its contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 and UMTA Circular 4716.1A, dated July 26, 1988, and any subsequent amendments or revisions thereto, to ensure that Minority Business Enterprises have the maximum opportunity to compete for and perform Page 12 of 15 contracts. Contractors and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of Department assisted contracts. (c) Subcontracts. The Contractor shall advise each subrecipient, contractor, or subcontractor that failure to carry out the requirements set forth in 49 CFR subsection 23.43(1) shall constitute a breach of contract and, after the notification of the Department, may result in termination of the Agreement or contract by the Contractor or such remedy as the Contractor deems appropriate. (d) DBE Program. If as a condition of assistance the Contractor has submitted and the Department has approved a Disadvantaged Business Enterprise program which the recipient agrees to carry out, this program is incorporated into this Agreement by reference. This program shall be treated as a legal obligation and failure to carry out its terms shall be treated as a violation of the financial assistance Agreement. Upon notification to the recipient of its failure to carry out the approved program, the Department shall impose sanctions as noted in 49 CFR Part 23, Subpart E, which sanctions may include termination of the Agreement or other measures that may affect the ability of the Contractor to obtain future UMTA financial assistance. Section 20. Section 504 - Rehabilitation Act of 1973. The Contractor will comply with all the requirements imposed by Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112, 29 U.S.C. 790 et seq) , the Regulations of U.S. DOT issued thereunder (CFR Title 49, Part 27) , and the assurance by the Contractor pursuant thereto. The aformentioned documents and any subsequent amendments or revisions thereto, are herewith incorporated by reference. Section 21. Section 13(c) - Labor Standards. In connection with the Page 13 of 15 execution of this contract, the Contractor shall protect the interest of employees affected by federal assistance as part of the Project, as provided by Section 13(c) of the Urban Mass Transportation Act of 1964, as amended, and the assurance by the contractor pursuant thereto (Appendix B) . The Contractor shall be financially responsible for the application of the Section 13(c) . Section 22. Contract Changes. Any proposed major changes in this Agreement that would result in changes in the scope, character, or complexity of the Agreement, as determined by the Department, shall require a supplemental agreement. Any proposed minor changes in this Agreement may be authorized by the Department's Director of Public Transportation, or his delegate, by notifying the Contractor in writing of the approved changes. Section 23. Termination of Agreement. (a) The Department of Transportation. In the event of the Contractor's noncompliance with any of the provisions of the Agreement, the Department may terminate the Agreement by giving the Contractor thirty (30) days advance notice. The Department, before issuing notice of Agreement termination, shall allow the Contractor a reasonable opportunity to correct for noncompliance. Noncompliance with the nondiscrimination section of this Agreement may be cancelled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for contracts in accordance with procedures authorized in Executive Orders No. 11246 and No. 11375, and such other sanctions may be imposed and remedies invoked as provided in the said Executive Order, and as supplemented in Department of Labor regulations (41 CFR, Part 60) , or as otherwise provided by law. (b) The Contractor. The Contractor may terminate its participation in the Project by notifying and receiving the concurrence of the Department Page 14 of 15 thirty (30) days in advance of the termination. (c) Action Upon Termination. Upon the termination of this Agreement, the Contractor shall dispose of all project equipment acquired under the Agreement in accordance with the provisions of Sections 10, 11, and 15 of this Agreement. Section 24. Resolution of Disputes. In any dispute concerning a question of fact in connection with the Project, the decision of the Secretary of North Carolina Department of Transportation shall be final and conclusive for all parties. Page 15 of 15 IN WITNESS WHEREOF, this Agreement has been executed by the Department, an agency of the State of North Carolina, and the Contractor by and through a duly authorized representative, and is effective the date and year stated herein. COUNTY OF ORANGE 13Y -77/de4/ TITLE: CHAIR _ (SEAL) _ -- ATTEST: ,aw f. _ TITLE: ���, 77-0;,_ DEPARTMENT OF T'SPORTATION Ci,E) --AMEXALImp- fik B Y/• ' f,�. .:. SE41111Fr ATTEST:Jd1 ' r i TITLE: Secretary Appendix A RESOLUTION Seeking Permission To Apply For FY 1990-91/FY 1991-92 Section 18 Funding With The North Carolina Department of Transportation And To Provide The Necessary Assurances. A motion was made by Commissioner Shirley E. Marshall and seconded o (Board Member's Name) by Commissioner Stephen Ha 1 k i of i s for the adoption of the following (Board Member's Name) resolution, and upon being put to a vote was duly adopted. WHEREAS, the North Carolina Department of Transportation has received a grant from the US Department of Transportation authorized by Section 18 of Urban Mass Transportation Act of 1964, as amended, to provide assistance for rural public transportation projects; and • WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services; and WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering funds received through Section 18 of the Urban Mass Transportation Act of 1964; and WHEREAS, The County of Orange , hereby assures and (Applicant's Name) certifies that it will comply with the Federal Statutes, regulations, executive orders, the Special Section 13 (c)Warranty, and all administrative requirements which relate to the applications made to and grants received from the Urban Mass Transportation Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. 0 -28- NOW, THEREFORE,be it resolved that the Cha i rman (Authorized Official's Title) of the Orange County Commissioners is hereby authorized to submit a grant (Name of Local Governing Board) application for funding under Section 18 of the Urban Mass Transportation Act of 1964, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide incidental general public transportation services. O 0 U I Beverly A. Blythe , Clerk to the Board (Certifying OfMaal's Name) (Title of Certifying Official) do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the the Orange County Board of Comm., duly held on (Name of Local Governing Board) the 20th day of February , � 62. "Viae,e (Signature certifying Offici • Orange County (Name of Local Governing Board) Subscribed and sworn to me.this 1st day of March , 19 90 wpm■rrr� CL£ • J P 41F2.> (Seal) f IOTA Ry / *x Notary Public �.o� B L 1 C ��'•14/ My commission expires 12-10-90 Pte. Box 8181 , Hl l l shnroui0h, NC llll Address 0 Rev. 5/88 -29- NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION SECTION 18 GRANT 91-18-044 APPROVED BUDGET SUMMARY PROJECT SPONSOR: COUNTY OF ORANGE PERIOD OF PERFORMANCE: July 1, 1990 - June 30, 1992 TOTAL PROJECT FUNDING I. Total Project Expenditures $ 17,850 Capital II . Funding Federal $ 9,996 (56%) State $ 3,391 (19%) Local $ 4,463 (25%) TOTAL $ 17,850 (100%) NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION SECTION 18 GRANT 91-18- 044 COUNTY OF ORANGE APPROVED PROJECT BUDGET Department 4523 - Capital Approved Object Title Amount 546 Standard Van/14 Passenger Seating $17,000 991 Contingency (5% of Capital ) 850 TOTAL $17,850 1 APPENDIX B SPECIAL SECTION 13(c) WARRANTY FOR APPLICATION TO THE SMALL URBAN AND RURAL PROGRAM The following language shall be made part of the contract of assistance with the State or other public body charged with allocation and administration of funds provided under Section 18 of the Act: A. General Application The Public Body (The North Carolina Department of Transportation) agrees that in the absence of waiver by the Department of Labor, the terms and conditions of this warranty, as set forth below, shall apply for the protection of the transportation related employees of any employer providing transportation services assisted by the Project, County of Orange (legal name of applicant/recipient) and the transportation related employees of any other surface public transportation providers in the transportation service area of the project. The Public Body shall provide to the Department of Labor and maintain at all times during the Project an accurate, up-to-date listing of all existing transportation providers which are eligible Recipients of transportation assistance funded by the Project, in the transportation service area of the Project, and any labor organizations representing the employees of such providers. Certification by the Public Body to the Department of Labor that the designated Recipients have indicated in writing acceptance of the terms and conditions of the warranty arrangement will be sufficient to permit the flow of Section 18 funding in the absence of a finding of noncompliance by the Department of Labor. B. Standard Terms and Conditions (1) The Project shall be carried out in such a manner and upon such terms and conditions as will not adversely affect employees of the Recipient and of any other surface public transportation provider in the transportation service area of the Project. It shall be an obligation of the Recipient and any other legally responsible party designated by the Public Body to assure that any and all transportation services assisted by the Project are contracted for and operated in such a manner that they do not impair the rights and interests of affected employees. The term "Project" , as used herein, shall not be limited to the particular facility, service, or operation assisted by Federal funds , but shall include any changes, whether organizational , operational , -43- t technological , or otherwise, which are a result of the assistance provided. The phrase "as a result of the Project" , shall when used in this arrangement, include events related to the Project occurring in anticipation of, during, and subsequent to the Project and any program of efficiencies orr economies related thereto; provided, however, that volume rises and falls of business, or changes in volume and character of employment brought about by causes other than the Project (including any economies or efficiencies unrelated to the Project) are not within the purview of this arrangement. An employee covered by this arrangement, who is not dismissed, displaced or otherwise worsened in his position with regard to his employment as a result of the Project, but who is dismissed, displaced or otherwise worsened solely because of the total or partial termination of the Project discontinuance of Project services, or exhaustion of Project funding shall not be deemed eligible for a dismissal or displacement allowance within the meaning of paragraphs (6) and (7) of the Model Agreement or applicable provisions of substitute comparable arrangements. (2) (a) Where employees of a Recipient are represented for collective bargaining purposes, all Project services provided by that Recipient shall be provided under and in accordance with any collective bargaining agreement applicable to such employees which is then in effect. (b) The Recipient or legally responsible party shall provide to all affected employees sixty (60) days notice of intended actions which may result in displacements or dismissals or rearrangements of the working forces. In the case of employees represented by a union, such notice shall be provided by certified mail through their representatives. The notice shall contain a full and adequate statement of the proposed changes, and an estimate of the number of employees affected by the intended changes, and the number and classifications of any jobs in the Recipient's employment available to be filled by such affected employees. (c) The procedures of this subparagraph shall apply to cases where notices involve employees represented by a union for collective bargaining purposes. At the request of either the Recipient or the representatives of such employees, negotiations for the purposes of reaching agreement with respect to the application of the terms and conditions of this arrangement shall commence immediately. If no agreement is reached within twenty (20) days from the commencement of negotiations, any party to the dispute may submit the matter to dispute settlement procedures in accordance with paragraph (4) of this warranty. The foregoing procedures shall be complied with and carried out prior to the institution of the intended action. (3) For the purpose of providing the statutory required protections including those specifically mandated by Section 13(c) of the -44- -q r Act1, the Public Body will assure as a condition of the release of funds that the Recipient agrees . to be bound by the terms and conditions of the National (Model ) Sec2tion 13(c) Agreement executed July 23, 1975, identified below', provided that other comparable arrangements may be substituted therefore, if approved by the Secretary of Labor and certified for inclusion in these conditions. (4) Any dispute or controversy arising regarding the application, interpretation, or enforcement of any of the provisions of this arrangement which cannot be settled by and between the parties at interest within thirty (30) days after the dispute or controversy first arises, may be referred by any such party to any final and binding disputes settlement procedure acceptable to the parties , or in the event they cannot agree upon such procedure, to the Department of Labor or an impartial third party designated by the Department of Labor for final and binding determination. The compensation and expenses of the impartial third party, and any other jointly incurred expenses, shall be borne equally by the parties to the proceeding and all other expenses shall be paid by the party incurring them. In the event of any dispute as to whether or not a particular employee was affected by the Project, it shall be his obligation to identify the Project and specify the pertinent facts of the Project relied upon. It shall then be the burden of either the Recipient or other party legally responsible for the application of these conditions to prove that factors other than the Project affected the employees. The claiming employee shall prevail if it is established that the Project had an effect upon the employee even if other factors may also have affected the employee. 1 Such protective arrangements shall include, without being limited to such provisions as may be necessary for (1) the preservation of rights, privileges, and benefits (including continuation of pension rights and benefits)-under existing collective bargaining agreements or otherwise; (2) the continuation of collective bargaining rights; (3) the protection of individual employees against a worsening of their positions with respect to their employment; (4) assurances of employment to employees of acquired mass transportation systems and N, priority of reemployment of employees terminated or laid off; and (5) paid training and retraining programs. Such arrangements shall include provisions protecting individual employees against a worsening of their positions with respect to their employment which shall in no event provide benefits less than those established pursuant to Section 5(2)(f) of the Act of February 4, 1887 (24 Stat. 379) , as amended. 2 For purposes of this warranty arrangement, paragraphs (1) ; (2) ; (5); Section 13)(c) (23) ; Agreement , executed (27) ; July 23281975 are(to) Model be omitted. -45- (5) The Recipient or other legally responsible party designated by the Public Body will be financially responsible for the application of these conditions and will make the necessary arrangements so that any employee covered by these arrangements , or the union representative of such employee may file claim of violation of these arrangements with the Recipient within sixty (60) days of the date he is terminated or laid off as a result of the Project, or within eighteen (18) months of the date his position with respect to his employment is otherwise worsened as a result of the Project. In the latter case, if the events giving rise to the claim have occurred over an extended period, the eighteen (18) month limitation shall be measured from the last such event. No benefits shall be payable for any period prior to six (6) months from the date of the filing of any claim. (6) Nothing in this arrangement shall be construed as depriving any employee of any rights or benefits which such employee may have under existing employment or collective bargaining agreements, nor shall this arrangement be deemed a waiver of any rights of any union or of any represented employee derived from any other agreement or provision of federal , state or local law. (7) In the event any employee covered by these arrangements is terminated or laid off as a result of the Project, he shall be granted priority of employment or reemployment to fill any vacant position within the control of the Recipient for which he is , or by training or retraining within a reasonable period, can become qualified. In the event training or retraining is required by such such employment or reemployment, the Recipient or other legally responsible party designated by the Public Body shall provide or provide for such training or retraining at no cost to the employee. (8) The Recipient will post, in a prominent and accessible place, a notice stating that the Recipient has received federal assistance under the Urban Mass Transportation Act and has agreed to comply with the provisions of Section 13(c) of the Act. This notice shall also specify the terms and conditions set forth herein for the protection of employees. The Recipient shall maintain and keep on file all relevant books and records in sufficient detail as to provide the basic information necessary to the proper application, administration, and enforcement of these <� arrangements and to the proper determination of any claims arising thereunder. (9) Any labor organization which is the collective bargaining representative of employees covered by these arrangements, may become a party to these arrangements by serving written notice its desire to do so upon the Recipient and the Department of Labor. In the event of any disagreement that such labor organization represents covered employees, or is otherwise eligible to become a party to these arrangements, as applied to the Project, the dispute as to whether such organization shall participate shall be determined by the Secretary of Labor. -46- (10) In the event the Project is approved for assistance under the Act, the foregoing terms and conditions shall be made part of the contract of assistance between the federal government and the Public Body or Recipient of federal funds; provided, however, that this arrangement shall not merge into the contract of assistance, but shall be independently binding and enforceable by and upon the parties thereto, and by any covered employee or his representative, in accordance with its terms, nor shall any other employee protective agreement merge into this arrangement, but each shall be independently binding and enforceable by and upon the parties thereto, in accordance with its terms. C. Waiver As a part of the grant approval process, either the Recipient or other legally responsible party designated by the Public Body may in writing seek from the Secretary of Labor a waiver of the statutory required protections. The Secretary will waive these protections in cases, where at the time of the requested waiver, the Secretary determines that there are no employees of the Recipient or of any other surface public transportation providers in the transportation service area who could be potentially affected by the Project. A thirty (30) day notice of proposed waiver will be given by the Department of Labor and in the absence of timely objection, the waiver will become final at the end of the thirty (30) day notice period. In the event of timely objection, the Department of Labor will review the matter and determine whether a waiver shall be granted. On the absence of • waiver, these protections shall apply to the Project. 0. Acceptance of Warranty I , _ Moses CArey, Jr., Chairman, Board pf Commisaioners do hereby (Name and Title) certify that the County of Orange (regal name of applicant/Recipient) has agreed to the terms and conditions of this Warranty and will accept this agreement as part of the contract of assistance with the North Carolina Department of Transportation. (Signature) (SEAL) M4261 I)atq VCU ) -47- RESOLUTION TO ESTABLISH A VERIFIABLE PERCENTAGE GOAL FOR PARTICIPATION BY MINORITY BUSINESS IN THE AWARDING OF BUILDING CONSTRUCTION CONTRACTS AWARDED PURSUANT TO N.C.G.S. 143-128 WHEREAS, the North Carolina General Assembly enacted Chapter 480 and Section 74. 17 of Chapter Carolina the S43S128;Laws, thereby rewriting North Ca WHEREAS, N.C.G.S. 143-128 (c) requires each city, county or other public body to adopt , after notice and a public hearing, an appropriate verifiable percentage goal for participation by minority businesses (as defined in that statute) in the total value of work awardedxceed one hundred thou pursuant to N.C.G.S. 143-128; and WHEREAS, N.C.G.S. 143-128 (c) (3 ) requires an authority awarding a building contract the cost of which exceeds one hundred thousand dollars ($100 , 000 ) under a separate prime or separate specification contract system to adopt written guidelines specifying actions that will be taken by the awarding authority to ensure a good faith effort in the recruitment and selection of minority businesses for building contracts awarded under the separate prime or separate specification contract system; and WHEREAS, N.C.G.S. 143-128 (c) (4) requires an authority awarding a building contract the cost of which exceeds one hundred thousand dollars ($100 , 000) under a single-prime contract system to adopt written guidelines specifying the action that the prime contractor must take to ensure a good faith effort in the recruitment and selection of minority businesses for building contracts awarded under the single prime contract system; and requires that action take by the prime contractor must be documented in writing by the contractor to the appropriate awarding authority; and WHEREAS, N.C.G.S. 143-128 (b) requires that a public body choosing to use a single-prime contract system must also seek bids for a building contract the cost of which exceeds one hundred thousand dollars ($100 , 000 ) under a separate prime or separate specification contract system and must award such building contract to the lowest responsive bidder or bidders for the total project ; and WHEREAS, N.C.G.S. 143-128 (d) requires the state and its political subdivisions to award public building contracts the costs of which exceeds one hundred thousand dollars ($100, 000) without regard to race, religion, color, creed, national origin, sex, age or handicapping condition; and • WHEREAS, notice of the public hearing was duly published in The Chapel Hill Newspaper and The News of Orange and the public hearing required by N.C.G.S. 143-128(c) was held February 20, 1990 ; and NOW THEREFORE, BE IT RESOLVED by the Orange County Board of County Commissioners, 1 . That the Orange County Board of County Commissioners shall have a verifiable goal of ten percent for participation by minority businesses in building construction contracts awarded pursuant to N.C.G.S. 143-128. 2. That the official , employee or agent responsible for advertising such contracts shall compile a list of minority businesses within the bidding area, using information obtained from the North Carolina Department of Economic and Community Development , Minority Business Development Agency or from other institutions or agencies providing such information. This list shall be updated on an annual basis and shall be open for inspection and shall be available so that minority businesses will have the opportunity to add their names to the list . Copies of this resolution shall be transmitted to the businesses on the list as soon as practicable along with the name of the official , employee or agent who shall serve as the contact person for minority businesses and be responsible for answering project related questions posed by minority businesses. 3. That for each such building contract put out for bids under the separate specification or the single prime contract systems, notice of the contract shall be transmitted to minority businesses on the above list. 4. That for each such building contract put out for bids under the separate specification or single prime contract systems, documents related to the contract shall be available for inspection at a convenient and accessible location of which minority businesses shall receive notice. 5. That for each such building contract put out for bids under the separate specification or single prime contract systems, the contact person designated pursuant to paragraph 2 above shall hold a pre-bid conference to orient contractors and subcontractors to the policy expressed in this resolution as well as bid procedures and regulations. Minority businesses on the list obtained and maintained as provided herein shall be notified of and invited to these pre-bid conferences. 6. That for each such building contract put out for bids under the separate specification or single prime contract system, published notice of the contract shall include a summary of this resolution. 7. That for any such building contract put out for bids under the separate specification contract system, the contact person designated herein shall maintain records with respect to: (a) those contractors or subcontractors notified of the project and the number of these contractors and subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, (b) those contractors or subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, (c) those contractors or subcontractors awarded contracts as part of the project and the number and identity of those that are on the list of minority businesses, and (d) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 8. That for any such building contract put out for bids under the single prime contract system, the single prime contractor shall : (a) notify those minority businesses appearing on the list of minority businesses maintained pursuant to paragraph 2 of the portion of the project which will be subcontracted by the single contractor and solicit bids from those minority businesses. (b) submit with his bids records with respect to: 1 ) those contractors notified of the project and of those elements of the project for which subcontractors will be let and the number of these subcontractors that are minority businesses as defined in G.S. 143-128 appearing on the list of minority businesses maintained pursuant to paragraph 2 herein, 2) those subcontractors that bid or otherwise respond to notice of the project and the number of these that are on the maintained list of minority businesses, and 3) those subcontractors awarded contracts as part of the project and the number and identity of those that are on the maintained list of minority businesses, and 4) the percentage of work on the project that is to be performed by minority businesses appearing on the list maintained pursuant to this resolution. 9. That these policies shall be a part of the request for proposals for any such contract, and noncompliance by any single prime bidder shall be grounds for declaring the bid non-responsive. 10. That this resolution shall become effective upon its adoption. / READ, APPROVED AND ADOPTED, this cje day of ,hruc,/ , 1 9 90 Ai" 6r•Ve-d AA.Z.Ad.1 • Moses Carey Jr. , Chair ' e Board Aer if Br rer y Blyth= Clerk to the Board Orange County Board of Commissioners