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HomeMy WebLinkAbout2017-600-E AMS - Riley Surveying, P.A. for survey of Major Business Forms property DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B [Departmental Use Only] TITLE MBF Survey FY 2017-18 ORANGE COUNTY CONTRACT UNDER $15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 6th day of November, 2017, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"),party of the first part; and Riley Surveying,P.A. (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Deed research, field measurements, computations and drafting necessary to perform a Boundary Survey with mapping for the location of property lines and easements as found in the public record, all observable structures and improvements and any encroachments crossing property lines for a 21+ acre tract. The survey shall conform in all respects with 21 NCAC 56(NC Standards of Practice) and G.S. 47-30(Plat mapping for recordation standards)per proposal dated October 23,2017 The term of this agreement rendered shall be from November 6, 2017 to June 30, 2018. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Five Thousand Four Hundred Dollars, ($5,400.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. Revised 2/17 1 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contra cts.ph p). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies,rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. Revised 2/17 2 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 2/17 3 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B IN WITNESS WHEREOF,County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER o«ss<a ny: oo<syea ny: By: etn,n.,Ck twAtrs(,.i 10/27/2017 By: ( t 10/24/2017 P ayy4"tier« ' ""k greent County Manager Title 200 S. Cameron St. Riley Surveying,P.A. P.O. Box 8181 3326 Durham Chapel Hill Road, SteB-100 Hillsborough,NC 27278 Durham, NC 27707 Revised 2/17 4 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B Riley Surveying, P.A. 3326 Durham Chapel Hill Blvd. Suite B-100 Durham, North Carolina 27707 AN AGREEMENT FOR THE PROVISION OF LIMITED PROFESSIONAL SERVICES DATE: October 23, 2017 CLIENT: County of Orange 131 West Margaret Lane, Suite 300 Hillsborough, NC 27278 Attention: Jeff Thompson, Dir. Asset Management Services PROJECT NAME/LOCATION: Major Business Forms Property Boundary/Physical Survey Hillsborough,NC SCOPE AND EXTENT OF SERVICES: Deed research, field measurements, computations and drafting necessary to perform a Boundary Survey with mapping for the location of property lines and easements as found in the public record, all observable structures and improvements and any encroachments crossing property lines for a 21+ acre tract. The survey shall conform in all respects with 21 NCAC 56(NC Standards of Practice) and G.S. 47-30(Plat mapping for recordation standards). Fixed Fee: $5,400.00 Special Provisions- 1) We arc prepared to begin work immediately upon notice to Proceed. Please allow up to 2 weeks for completion and delivery of the survey. The Terms and Conditions following this form are a part of this Agreement. This Agreement entered into as of the day and year first written above. CLIENT SURVEYOR pfep kat Authorized Signature Phillip W. Riley, PLS President Phone—(919)667-0742 Fax—(919)402-0234 NC Firm License C-1281 Page 1 of 2 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B RILEY SURVEYING,P.A. STANDARD TERMS AND CONDITIONS-2017 Riley Surveying,P.A.hereinafter called the Firm, will perform the services outlined in this agreement for the stated fee. This proposal of Agreement is valid for a period of 10 days from the date issued. Access to Site: Unless otherwise stated,the Firm will have access to the site for activities necessary for the performance of the services. The firm will take precautions to minimize damage due to these activities,but has not included in the fee the cost of restoration of any resulting damage. Fee: The total fee, unless stated as fixed fee, shall be understood to be an estimate. Where the fee arrangement is to be on an hourly basis,the rates shall be those that prevail at the time services are rendered. Current rates are as follows: Principal PLS $145.00 PLSII $135.00 1-man w/robotics/GPS $165.00 CADD Operator $95.00 2-man w/robotics $190.00 Survey Technician $85.00 2-man Survey Crew $165.00 Clerical $50.00 Reimbursables(copies,prints,stakes,sub-consultant fees,mileage, plat application fees, etc.) shall be invoiced at cost plus 10%.Missing property corners shall be replaced at an additional cost of$100 each. Billings/Payments: Invoices for the Firm's services shall be submitted, at the Firm's option,either upon completion of such services or on a monthly basis. Invoices shall be payable upon receipt;a 2%discount maybe applied to invoices paid within ten days from date of invoice. If the invoice is not paid within 30 days,the Firm may,without waiving any claim or right against the Client, and without liability whatsoever to the Client,terminate the performance of the service. Retainers shall be credited on the final invoice. There shall be no retainage amount held on any amount invoiced.Monies due paid by credit card will incur a 3%convenience surcharge. Late Payments: Accounts unpaid 30 days after the invoice date are subject to a monthly service charge of 1.5%on the then unpaid balance(18.0%true annual rate),at the sole election of the Firm. In the event any portion or all of an account remains unpaid 60 days after billing,the Client shall pay all costs of collection, including reasonable attorney's fees. Indemnification: The Client shall indemnify and hold harmless the Firm and all of its personnel from and against any and all claims, damages,losses and expenses(including reasonable attorney's fees)arising out of or resulting from the performance of the services,provided that any such claim,damage,loss or expense is caused in whole or in part by the negligent act,omission,and/or strict liability of the Client,anyone directly or indirectly employed by the Client(except the Firm),or anyone for whose acts any of them may be liable. Claims and disputes shall be subject to non-binding mediation as defined under Article 7 of AIA Document B141. Risk Allocation: In recognition of the relative risks,rewards and benefits of the project to both the Client and the Firm,the risks have been allocated such that the Client agrees that,to the fullest extent permitted by law,the Firm's total of liability to the Client for any and all injuries,claims, losses,expenses,damages or claim expenses arising out of this agreement from any cause or causes, shall not exceed our fee, listed on reverse of this Agreement. Such causes include, but are not limited to,the Firm's negligence,errors, omissions, strict liability, breach of contract or breach of warranty. Termination of Services This agreement may be terminated by the Client or the Firm should the other fail to perform its obligation hereunder. In the event of termination,the Client shall pay the Firm for all services rendered to the date of termination, all reimbursable expenses,and reimbursable termination expenses. Construction Costs: Responsibility for construction costs will be in accordance with Article 5 of AIA Document B141. Ownership Documents: All documents produced by the Firm under this agreement shall remain the property of the Firm and may not be used by the Client for any other endeavor without the written consent of the Firm. Applicable Laws: Unless otherwise specified,this agreement shall be governed by the laws of the State of North Carolina. Underground Utilities: Unless underground utilities are marked by a utility locating sub-consultant. the Firm will endeavor to have underground utilities marked by contacting 811 should the client so direct. If 811 or other utility locator marks or has marked any utilities, any mapping of said utilities should be considered as approximate location only. The Firm shall not be held liable for any markings or lack of markings by utility locators. Page 2 of 2 DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B 9865685784: Major Business Systems Building '' ',a /,, : I, ter, i{ i L.1.4 � KER `DRf V I t roptVN Ti '1 II . L__- I ':',':.r, , , ;010: '', .., ',f;,''' , , ' \.......-*'"'"---_ l'' — STRO�D ------:-...._' ' ' ' ' lir .. ., . .. . ., ,, , 110/01. ,'\ S C"REEK RD '�, '• r:,r 2�. 1ac r � k <��, K A> � �• - - r1 ', a AN'�LOOP �' _ ,fit.. ':i Nry 1•, I. �'_ '.,/: lit ,1. , • ,'' c..''..4',', ( .5-t,,k,.. .,, . . J..; ' ��,� ��� 1, RABBIT DR ' ~ .� O// — - ROCKY 1 1 h i i r.E — G O R—B-Dw. . a �, VERNO R , K —TULIPT n - ' E RD ������������������������������������������ Sewer Line Stream Hillsborough Long-Term Service Area �, Water Line Parcel of Interest Hillsborou h Primar Service Area N l m=800feet Hillsborough Y ��:,:. ;;� A o aoo _ Feet au ii:Parcel ',,.... Orange County Planning and Inspections Brian Carson(10/6/2017) . Iw7�C!! /l:r'..;i� Y-s'�.' !— ...:'9A ��1.'.._/' l..W "/ ._.x'r,. ..:._....n,.,:L'...'.e.G•i{�OiI -N�Illfifi�� DocuSign Envelope ID: 106067F4-EOBA-48BA-B657-C7860C2AC89B -1 RILEY-1 OP ID: RS ACORL7" DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 08/21/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CONTACT Robert M.Swindell,Jr. Chas.Lunsford Sons&Assoc. P.O.Box 2571 PHONE 540-982-0200 FAX No): 540-344-4096 Roanoke,VA 24010 ADD DRESS:bswindel @chaslunsford.com Robert M.Swindell,Jr. INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:The Hanover Insurance Co 22292 INSURED Riley Surveying, P.A. INSURER B: 3326 Durham Chapel Hill Blvd Ste B-100 Durham, NC 27707 wsuRER c INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE N W SD VD POLICY NUMBER POLICY EFF POLICY EXP ,(MMIDD/YYYY) (MMIDD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR PREM SESO(Ea occur ence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ POLICY PRO- LOG PRODUCTS-COMP/OP AGG $ JE OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT + $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N J STATUTE J ....J.ER ANY PROPRIETOR/PARTNER/EXECUTIVE E .EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E .DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E .DISEASE-POLICY LIMIT $ A Professional Liab LHR882546206 08/10/2017 08/10/2018 Ea Claim 1,000,000 Deductible$2,500 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ORANGEA Orange County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE g y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 131 West Margaret Lane ACCORDANCE WITH THE POLICY PROVISIONS. Hillsborough, NC 27278 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD