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HomeMy WebLinkAbout2017-593-E ES - Stewart-Cooper-Newell Architects - Amendment to Contract to increase contract price $8,000 DocuSign Envelope ID:321 C52EE-8879-48AB-9A10-D537FC55F7BB s , R"1" (:;,A t :: f ,IID N. �. Asset Management Services Date: September 27, 2017 Project: 911 Center Improvements and Backup Capability (30062) This contract amendment is to increase the contract amount by $8,000.00 Background: In June, 2017 Stewart—Cooper— Newell Architects was awarded a contract to provide the feasibility study for the hardening of approximately 1,200 square foot locker room on the bottom floor of an existing building, into a hardened 911 call center. The project kick off meeting was held on August 11, 2017 with County Staff and Stewart-Cooper- Newell. The staff and architects reviewed the space in question and determined that adding the additional space outside of the approximate 1250 square feet into the feasibility study would be more beneficial and cost effective for this project. Therefore this change is to increase the existing contract from a "Not—to-Exceed" $25,000.00 to a "Not-to-Exceed" $33,000.00. This is an increase of 21,750 square feet of space to be included within the feasibility study for hardening of the 911 Call Center. This contract amendment for an additional $8,000.00 is to cover a feasibility study of the existing 23,000 square foot facility to be used to meet the hardening requirements. Budget: This contract amendment is to increase the contract amount by $8,000.00 The Project Budget does have the available funding to cover the increase for this change request. Total Project Budget $380,000.00 Professional Services: $40,500 Total Professional Services Cost: $32,450.00 (Before Change Amendment) Change Amendment Cost: $8,000.00 Total Professional Services Cost: $40,450.00 (Including Change Amendment) Construction Services: $339,500.00 Total Construction Costs to date: $117,102.00 Remaining Project Funds: $222,398.00 P.O. Box 8181 * 131 West Margaret Lane,3rd Floor* Hillsborough, North Carolina 27278 Telephone:919 245-2625 Fax:919-644-3001 E-mail:AMService @orangecountync.gov DocuSign Envelope ID:321052EE-8B79-48AB-9A10-D537FC55F7BB ORANGE COUNTY CHANGE ORDER REQUEST NORTH CAROLINA Date:9/27/17 Project:Emergency Services 911 Call Center Hardening Change Order No.01 Department: Emergency Services Department Address:510 Meadowlands Drive Project: 911 Center Improvements and Backup Capability Contractor: Stewart-Cooper-Newell Architects Contractor Address:719 East Second Ave,Gastonia,NC 28054 Effective date of original contract: June 15,2017 This change order❑ increases❑decreases the contract time by days. Check here if no impact to contract time E. Will this change order impact the date of substantial completion?❑ Yes® No. If yes,the amended date of substantial completion is: Full Description of Change:This change is to increase the existing contract from a"Not—to-Exceed"$25,000.00 to a"Not-to-Exceed" $33,000.00.This is an increase the study from 1250 square feet to a total of of 21,750 square feet of space to be included within the feasibility study for hardening of the 911 Call Center. Reason for Change: The project kick off meeting was held on August 11,2017 with County Staff and Stewart-Cooper-Newell.The staff and architects reviewed the space in question and determined that adding the additional space outside of the approximate 1250 square feet into the feasibility study would be more beneficial and cost effective for this project. Original contract sum: $25,000.00 Contract sum prior to this change order: $25,000.00 Amount of this change order: $8,000.00 Total sum of the contract including this change order: $33,000.000 This change order is executed to amend the contract time and/or contract sum. It shall not be construed to impact the original contract, project,services,or work in any other manner. Approved and executed this 9th day of October,2017. IlcUeWe!� 10/5/2017 bovuut,i} ,,w, Contractor Owner Architect(when retained) By: Pres. By: county Manager By: Revised 2/17 DocuSign Envelope ID:321C52EE-8B79-48AB-9A10-D537FC55F7BB Stewart Cooper • Newell 111„1„ 111„1111 H1,1101: 1111„11 December 2, 2016 (rev. August 22, 2017) Mr, Jeffrey E. Thompson Director of Asset Management Services Orange County 131 W. Margaret Lane Hillsborough, NC 27278 Re: Design Services Proposal Feasibility Study for PSAP Design/Hardening Dear Jeff, Thank you for allowing Stewart-Cooper-Newell Architects to assist the County over the past couple of years in the EMS Public Safety Project. We appreciate the opportunity and trust that the information provided will continue to prove helpful to the County for years to come. I have enjoyed talking with you over the last few months regarding the planning for the County 911 Call Center. We appreciate the trust placed in Stewart-Cooper-Newell to assist you and the County. The scope of design work currently being requested is a Feasibility Study that - 'e- • -e• =• •e -• -e * •• • , * * -ker C-00,R1-0-R4he ee e•-■ ee e - - .•e e.. e, e - •- e-••e -- -Center. Reviews the Emergency Services Department, including 911 Communications, the Emergency Management Division and the Fire Marshall's offices, and how the existing 23,000 SF facility can be used to meet these needs. Per our discussion and your request, we are providing this proposal for architectural services as follows: Programming / Facility Assessment / Conceptual Layout / Cost Projections • Meet with the appropriate County staff to tour the current 911 Call Center Emergency Services Facility, tour the facility to be converted, and develop the Program needs for the PSAP Departments. • Perform a facility assessment of the facility to be converted, including architectural, structural, mechanical, electrical, plumbing, and fire protection evaluations. • Develop conceptual options for accommodating the PSAP in the 1,200 - - e - Emergency Services Department with the required systems and elements programmed. • Provide pros and cons for options; along with associated costs, to the county for meeting the current and long term space and functional needs of the call center. architecture James C. Stewart,MA I Kenneth C. Newell,AIA I James R. Stumbo,AIA needs assessment 719 East Second Avenue • Gastonia, NC 28054 master planning P: 704.865.6311 Interiors F.704.865.0046 consulting 1,800.671.0621 www.scn-architects.com DocuSign Envelope ID:321C52EE-8B79-48AB-9A10-D537FC55F7BB 1.1111 oi III The scope will include 3 5 trips to Orange County for meetings with staff to ascertain needs, review program of spaces, existing facilities, options and cost. We are not including fees to measure and produce drawings of the existing facility. If the County has the CAD or hardcopy drawings of the building to converted, we would need to receive those. At the very least, we will need to receive floor plan drawings, such as exit plan drawings. Our scope of work includes the services of our consultant engineers for structural, mechanical, electrical, plumbing, and fire protection. These consultants would also need scheduled access to the facility. We propose to provide the above services for a fee of$25-,-000 $33,000, plus any reimbursable costs. If this proposal is satisfactory, please let me know and we can either provide an amendment to our current agreement, or we can produce a new, stand-alone agreement for your review. Again, we appreciate your time and look forward to serving Orange County Sincerely, II Ken Newell, AIA, LEED AP BD+C N/Projects/1469 Orange County/PSAP Harden 2017/Orange County PSAP Hardening prop r082217 doc ARCHITECTURE PLANNING 2 INTERIORS CONSULTING DocuSign Envelope ID:321 C52EE-8B79-48AB-9A10-D537FC55F7BB A !213 DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 5/3/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Pamela Paul Watson Insurance PHONE 704-854-4656 FAX 704-866-9866 245 East Second Avenue (A/C,No,Ext): (NC,No): Gastonia NC 28053 ADDRESS:ppaul @watsoninsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED STEWART-01 INSURER B:Employers Prefered 10346 Stewart-Cooper-Newell,Architects INSURER C Travelers Casualty&Surety Company 19038 719 East Second Ave Gastonia NC 28054 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 1132542847 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W /Y LIMITS LTR INSD VD POLICY NUMBER (MM/DD YYY) (MM/DD/YYYY) A x COMMERCIAL GENERAL LIABILITY Y Y EPP0184359 7/7/2016 7/7/2017 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY EBA0184359 7/7/2016 7/7/2017 COMBINED SINGLE LIMIT $ (Ea accident) 500,000 X ANY AUTO BODILY INJURY(Per person) $ X OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Per accident) $ $ A X UMBRELLA LIAB X OCCUR EPP0184359 7/7/2016 7/7/2017 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$$0 $ B WORKERS COMPENSATION EIG152021904 7/7/2016 7/7/2017 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Professional Liability 105598431 4/17/2017 4/17/2018 Occurence $1,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Re:911 PSAP Design/Hardening ACCORDANCE WITH THE POLICY PROVISIONS. 131 W. Margaret Lane Hillsborough NC 27278 AUTHORIZED REPRESENTATIVE . .. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:321 C52EE-8B79-48AB-9A10-D537FC55F7BB ACORL)® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 411.0.,, 10/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Pamela Paul Watson Insurance PHONE 704-865-8584 FAX 704-866-9866 245 East Second Avenue (A/C,No,Ext): (NC,No): Gastonia NC 28053 ADDRESS:ppaul @watsoninsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED INSURER B:Travelers Casualty&Surety Company of 19038 Stewart-Cooper-Newell Architects, P. A. INSURER c:Accident Fund National Insurance Company 12305 719 East Second Ave Gastonia NC 28054 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:2036261375 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W /Y LIMITS LTR INSD VD POLICY NUMBER (MM/DD YYY) (MM/DD/YYYY) A x COMMERCIAL GENERAL LIABILITY Y EPP0184359 7/7/2017 7/7/2018 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES( SES(Ea occurrence) $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $2,000,000 X POLICY X PRO-JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y EBA0184359 7/7/2017 7/7/2018 COMBINED SINGLE LIMIT $ (Ea accident) 500,000 X ANY AUTO BODILY INJURY(Per person) $ X OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Per accident) $ $ A UMBRELLA LIAB X OCCUR EPP0184359 7/7/2017 7/7/2018 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$0 $ C WORKERS COMPENSATION WCV6145835 7/7/2017 7/7/2018 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability 105598431 4/17/2017 4/17/2018 Occurence $1,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 131 West Margaret Lane ACCORDANCE WITH THE POLICY PROVISIONS. Hillsborough NC 27278 AUTHORIZED REPRESENTATIVE . .. ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD