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Home My WebLink AboutAgenda - 10-17-2017 - 8-b - Fiscal Year 2017-18 Budget Amendment #2 1 ORD-2017-021 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 17, 2017 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2017-18 Budget Amendment#2 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017- 18. BACKGROUND: Health Department 1. The Health Department has received additional revenue for the following programs: • Youth Tobacco Prevention — receipt of $45,500 in additional revenue from the North Carolina Division of Public Health for youth tobacco prevention and control programs. These funds will be used to provide additional tobacco prevention awareness education to youth in Orange County. • Breast and Cervical Cancer Control Program — receipt of $5,610 in additional revenue from the North Carolina Division of Public Health for the Breast and Cervical Cancer Control Program. These funds will be used to provide breast and cervical cancer x-rays for qualifying patients. • Wolfe Mini-Grant — receipt of $8,000 in additional revenue from the North Carolina Public Health Association Wolfe Mini-Grant Committee for the maternal health program. These funds will be used to provide 140 boxes of infant sleeping supplies, including a mattress, waterproof cover, cotton fitted sheet, and a bag of newborn essential items, to provide a safe, affordable sleeping space for new babies and expand knowledge of positive parenting behaviors. This budget amendment provides for the receipt of these additional funds in FY2017-18. (See Attachment 1, column 1) 2 2. The Health Department has received notification of a decrease of $20,095 in funding for the Family Planning program due to a federal decrease in Maternal and Child Health funds. These funds would have been used for pharmacy supplies for the Family Planning program. The Health Department will continue to provide the same level of service within the Family Planning program and will offset this loss in funding by utilizing savings from other programs, savings from General Fund funded expenses, and by seeking additional revenue sources. This budget amendment provides for the decrease of these funds in FY2017-18. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Department of Social Services 3. The Department of Social Services has received $50,400 of additional revenue from the NC Division of Social Services for enhanced adoption services. The funds will be used for outreach, events for current or potential adoptive parents, and supplies. This budget amendment provides for the receipt of these additional funds in the Adoption Enhancement Fund, outside of the General Fund, in FY2017-18. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. The adoption enhancement program helps to ensure the self-sufficiency of children by recruiting and supporting adoptive families for dependent children. Library Services 4. The Library Services Department requests a change in FTE for two positions. Position number 744, Library Assistant II at Carrboro Branch, will decrease from a 0.625 FTE to a 0.5 FTE. Position number 992, Library Assistant II at Cybrary Branch, will increase from 0.75 FTE to a 0.875 FTE. This is a budget and FTE neutral adjustment, moving $5,051 among Library Services divisions. Following the retirement of position number 744, Library Services requests to re-organize staffing support for the Cybrary and Carrboro McDougle libraries. This re-organization adjusts behind the scenes 3 work to the Main Library and ensures customer support and public service access at both branches. This budget amendment provides for the movement of these funds in FY2017-18. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. County Manager's Office (Arts Commission) 5. The County Manager's Office has received a total $2,000 from Town of Hillsborough and the Hillsborough Tourism Development Authority. The Orange County Arts Commission is partnering with Town of Hillsborough and the Hillsborough Tourism Development Authority on a public art project, a bee hotel for Gold Park. This budget amendment provides for the receipt of these funds for use in FY 2017-18 by the Orange County Arts Commission within the Visitors Bureau Fund. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Department of Parks and Recreation 6. The Department of Parks and Recreation received a donation of $323 from the Eno River Association. These funds are for expenses related to securing 2 wells at Pope Farm, including: well covers, chains, padlocks, and anchors. This budget amendment provides for the receipt of these funds in FY2017-18. (See Attachment 1, column 6) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Technical Amendment — Health Department 7. This technical amendment reduces funding to the Minority Diabetes Prevention Program by a net of $9,000. In the FY2017-18 Budget Ordinance Amendment #1, revenues related to the Minority Diabetes Prevention Program were erroneously increased by $12,050. The Department's original budget already accounted for this revenue, as the Department was notified in time to include in its original budget request. Since the adoption of the FY2017-18 Budget and the approval of Budget Ordinance Amendment #1, the Health Department has received notification of an additional $3,050 in Minority Diabetes Prevention Program grant revenues. This technical amendment reverts the revision that was approved in Budget Ordinance Amendment #1 and includes the addition of the $3,050 in new funding, which will be used to provide additional training and supplies to members of the program. This budget amendment provides for the receipt of these funds in FY2017-18. (See Attachment 1, column 7) 4 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Emergency Management 8. The Orange County Emergency Services Department has received additional grant funds totaling $107,814 from the N.C. Department of Crime Control and Public Safety related to the 2015 and 2016 Emergency Management Performance Grant awards. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 8) Emergency Management Performance Grant($107,814) - Project# 71049 Revenues for this project: Current FY 2017-18 FY 2017-18 FY 2017-18 Amendment Revised EM Performance Grant Funds $181,100 $107,814 $288,914 Total Project Funding $181,100 $107,814 $288,914 Appropriated for this project: Current FY FY 2017-18 FY 2017-18 2017-18 Amendment Revised EM Performance Grant $181,100 $107,814 $288,914 Total Costs $181,100 $107,814 $288,914 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Sheriff's Office 9. The Orange County Sheriff's Office has received notification of reimbursable grant funds not to exceed $22,800 from the Federal Bureau of Investigation and the use of U. S. Department of Justice's Assets Forfeiture Funds for one-time equipment purchases for the Sheriff's Office. This budget amendment provides for the receipt of this grant award and the reimbursable grant funds. (See Attachment 1, column 9) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2017-18 budget in the General Fund by $53,138, the Adoption Enhancement Fund by $50,400, 5 the Visitors Bureau Fund (Arts Commission) by $2,000, and the Multi-year Grant Fund by $107,814. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2017-18. Attachment 1. Orange County Proposed 2017-18 Budget Amendment The 2017-18 Orange County Budget Ordinance is amended as follows: 6 bit Hebb,Depblment- addi[ional revenues for f!9 Sheriff's Office- fk8Emer f$1 Services Vou[h Tobacco fkS.COUnry Manager's fk].Technical e 9 v receip[of no[[o exceed ri4.Library Services- - ceip[of$10],814 in preven0on,diabetes ff2.HeaIN Department- ff3.Social Services- Office-receipt of fl6DEAPR-receipt,f Amendment-Health $22,800 in U St Encumbrance Butlge[as Amended net neutral change in additional Emergent' Butlge[as Amended Original Budget Budget as Amended self-management, reversion of Family $50,400 revenue for $2,000 from public art $323 in d-ionsto Dep,,tm n[-correction Departmen[of JheOCe's Car Forwards Throu hBOA#1-A FTESand budge[ Management Throu hBOA#2 ry 9 breast and cervical Planning fundsro State adoption enhancement neutral impact Partemship for bee re Pope Fann wells ofMDPP funding(net pertormance Gran[ Asse6 FOrteiwre FUnds 9 controlm,and hotel decrease If$9000) funds for he purchase of one the bCPHA Wolfe mini- time equipment grant General Fund Revenue Property Taxes $ 151,557,768 $ $ 151,557,768 $ 151,557,768 $ $ $ $ $ $ $ $ $ $ 151,557,768 Sales Taxes $ 23,566,784 $ $ 23,566,784 $ 23,566,784 $ $ $ $ $ $ $ $ $ $ 23,566,784 License and Permits $ 328,000 $ $ 328 000 $ 328 000 $ $ $ $ $ $ $ $ $ $ 328 000 Inter overnmentat $ 16,035,147 $ $ 16,035,147 $ 16,854,603 $ 59,110 $ 20,095 $ $ $ $ $ 7,125 $ $ 22,800 $ 16,909,293 Char es for Service $ 11,551,045 $ $ 11,551,045 $ 11,475,323 $ $ $ $ $ $ $ 1 875 $ $ $ 11,473 448 Investment Earnings $ 265,000 $ 265,000 $ 265,000 $ 265,000 Miscellaneous $ 2 817 629 $ 2,817,629 $ 2,966,788 $ 323 $ 2,967,111 Transfers from Other Funds $ 3,765,600 $ 3,765,600 $ 3,765,600 $ 3,765,600 Fund Balance $ 9,769,060 $ 9 769 060 $ 9 769 060 $ 9 769 060 Total Geneml Fund Revenues $ 219,656,033 $ $ 219,656,033 $ 220,548,926 $ 59,110 $ 20,095 $ $ $ $ 323 $ 9,000 $ $ 22,800 $ 220,602,064 Expenditures Support Services $ 14,101,197 $ $ 14,101,197 $ 14,101,197 $ $ $ $ $ $ $ $ $ $ 14,101,197 General Government $ 21138,717 $ $ 21,638,717 $ 21,638,717 $ $ $ $ $ $ $ $ $ $ 21 638117 Communi Services $ 14,331,974 $ $ 14,331,974 $ 14,354,827 $ $ $ $ $ $ 323 $ $ $ $ 14,355,150 Human Services $ 37,508,468 $ $ 37 508 468 $ 38 179 508 $ 59 110 $ 20 095 $ $ $ $ $ 9 000 $ $ $ 38 209 523 Public Safe $ 25,583,899 $ $ 25,583,899 $ 25,586,399 $ $ $ $ $ $ $ $ $ 22,800 $ 25,609,199 Education $ 104,991,508 $ 104,991,508 $ 104,991,508 $ 104,991,508 Transfers Out $ 1 500 270 $ 1,500,270 $ 1,696,770 $ 1,696,770 Total Geneml Fund A ro riation $ 219,656,033 $ $ 219,656,033 $ 220,548,926 $ 59,110 $ 20,095 $ $ $ $ 323 1$ 9,000 $ $ 22,800 1$ 220,602,064 $ $ $ $ $ $ $ $ $ $ $ $ $ $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,278,341 $ 1,278,341 $ 1,278,341 $ 1,278,311 Sales and Fees $ 500 $ 500 $ 500 $ 500 MEInter ovemmeMal $ 230,330 $ 230,222 $ 236,913 $ 236,212 MS s $ 100 $ 100 $ 100 $ 100 Miscellaneous $ $ $ $ 2,000 $ 2,000 =d Funtl Balance $ 118,588 $ 118,588 $ 119,588 $ 119,588 es $ 1,627.-l- $ - $ 1,627,859 $ 1,635,442 $ 15637.442 Ex entli[ures Communi! and Environmerrt $ 156275859 $ 156275859 $ 156355442 $ 25000 $ 156375442 1 Attachment 1. Orange County Proposed 2017-18 Budget Amendment The 2017-18 Orange County Budget Ordinance is amended as follows: 7 d1.Hebb,Depblment- addi[ional revenues for f!9 Sheriff's Office- fk8 Emer enc Services Vou[h Tobacco fkS.COUnry Manager's fk].Technical e 9 v receip[of no[[o exceed ri4.Library Services- - ceip[of$10],814 in preven0on,diabetes ff2.HeaIN Department- ff3.Social Services- Office-receipt of b,6DEAPR-receipt,f Amendment-Health $22,800 in U St Encumbrance Butlge[as Amended net neutral change in additional Emergent' Butlge[as Amended Original Budget Budget as Amended self-management, reversion of Family $50,400 revenue for $2,000 from public art $323 in d-ionsto Dep,,tm n[-correction Departmen[of JheOCe's Car Forwards Throu hBOA#1-A FTESand budge[ Management Throu hBOA#2 ry 9 breast and cervical Planning fundsro State adoption enhancement neutral impact Partemship for bee re Pope Fann wells ofMDPP funding(net pertormance Gran[ Asse6 FOrteiwre FUnds 9 controlm,and hotel decrease of$9,000) funds for he purchase of one the bCPHA Wolfe mini- time equipment grant Grant Project Fund Revenues Inter ovL_in l $ 691,204 $ 691,204 $ 470,906 $ 107,814 $ 578,720 Char es for Services $ 65,000 $ 65,000 $ 65,000 $ 65 000 Transferfrom General Fund $ 55,676 $ 55,676 $ 55,676 $ 55,676 Miscellaneous $ $ $ Transfer from Other Funds $ $ $ A ro r'a[etl Funtl Balance $ $ $ $ Total Revenues $ 811,880 $ - $ 811,880 $ 591,582 $ - $ - $ - $ - $ - $ - $ - $ 107,814 $ - $ 699,396 Expenditures NCACC Em to ee Wellness Grant $ $ $ CFAT Pr.Z12 ane Vehicle Grantmulti-ea $ $ $ Electric Vehicle Charging Stations $ $ $ Su or'Services $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ NPDESGrant Multi-ear $ - $ $ $ Oran e-FUamance Connector 3 e $ $ $ $ NC Tomorrow CDBG r (Multi-year) $ $ $ $ Jordan Lake Watershed Nutrient Grant $ $ $ $ Gi_ New Farmers Grant $ $ $ Historic Resources Invento Grant $ $ $ USDA Rural Business Development Grant $ $ $ Community Services $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Child Care Health-Smart Start $ $ $ Scattered Site Houvii Grant $ $ $ Carrboro Gr-in Healthy Kids Grant $ $ $ Health Carolinians $ $ $ Health&Wellness Trust Grant $ $ $ Senior Citizen Health Promotion(Wellness)$ 135,676 $ 135,676 $ 135,676 $ 135,676 CARES Grant-Aging(Multi-Year) $ 339,708 1 $ 339,708 $ 339,708 $ 339,708 Dental Health-Smart Start $ $ $ Intensive Home Visiting $ $ $ Medical Reserve Cors-NACCHO $ $ $ Human Rights&Relations HUD Grant $ $ $ Senior Citizen Health Promotion Multi-Yr $ $ $ SeriorNet Program Multi-Year $ $ $ Enhanced Child Services Coord-SS $ $ $ Diabetes Education Pro ram Multi-Year $ $ $ Special Cro s Grant $ $ $ Local Food Initiatives Grant $ $ $ Reducin Health Disparities Grant Multi-Yr $ $ $ Tri Ie P Initiative Grant Multi-Yr $ $ $ Mean ful Use Incentive Grant Multi-Yr $ $ $ Emer enc Solutions Grant-DSS Multi-Yr $ $ 25,000 $ 25,000 FY 2009 Recove Act HPRP $ $ $ Community Response Program-DSS Multi-Yr $ $ 10,000 $ 10,000 Susan G Komen Grant $ $ $ Buildi2 Futures Pro ram-DSS Multi-Yr $ $ $ Foster Youth O ortunities-DSS 1-r m a be renewable $ $ $ WIOA Adult Dislocated Worker Gn-DSS $ 255 298 $ 255 298 $ $ Outreach Literacy Grant-Library $ 81 198 $ 81 198 $ 81,198 $ 81,198 Human Services 811,880 811.880 S 591.582 S S S S S S S S 591.582 Hazard Miti anon Generator Project $ $ $ Buffer Zone Protection Pro ra $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools-OCS Grant $ $ $ Citizen Cor s Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Performance Grant $ $ 107,814 $ 107,814 2010 Homeland Security Grant-ES $ $ $ 2011 Homeland Security Grant-ES $ $ $ Justice Assistance Act JAG Program $ $ $ FEMA Assistance to Firefighters Grant $ $ $ Public Safe $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 107,814 $ - $ 107,814 TotalE ntlBUres $ 811,880 $ - $ 811,880 $ 591,582 1$ - $ - $ - $ - $ -1$ - $ -I$ 107,814 1$ - $ 699,396 Adoption Enhancement Fund Revenues Inter overnmental $ $ $ $ 50,400 $ 50,400 Total Revenues $ - $ - $ - $ - $ - $ - $ 50 400 $ - $ - $ - $ - $ - $ - $ 50,400 Ex entlitures General Assistance $ $ $ $ 50,400 $ 50,400 z Attachment 2 8 Year-To-Date Budget Summary Fiscal Year 2017-18 General Fund Budget Summary Original General Fund Budget $219,656,033 Additional Revenue Received Through Budget Amendment#2 (October 17, 2017) Grant Funds $143,861 Non Grant Funds $802,170 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures Total Amended General Fund Budget $220,602,064 Dollar Change in 2017-18 Approved General Fund Budget $946,031 % Change in 2017-18 Approved General Fund Budget 0.43% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Paul: Equivalent Positions 894.250 includes the addition of a 1.0 FTE Time-limited Original Approved Other Funds Full Time Community Health Worker Equivalent Positions 91.450 position (BOA #1) Total Approved Full-Time-Equivalent Positions for Fiscal Year 2017-18 985.700