HomeMy WebLinkAboutMinutes - 19551019The Board of Commis sl oners of Orange County met in the Commissioner's room
of the courthouse in Hillsboro on Monday, October 17, 1955, at 7:30 p. m.
Members present Chairman R. J. td, Hobbs, Commissioners Edwin Lanier, Dwight
r Ray and Henry 5, tiniker. Members absent Commissioner Sim h. Efland.
h;r, Donald Hagman, of the Ins tltute of Government was also present at
~-- the request of the Board.
Prior to the main order of bus Sness the 1954 Land Sale account of Cem
Fearrin gt on end S¢die Parker was ordered released so that the new 1954
Valu¢tlon would be recorded as X750.00
The purpose of this meeting '.vas to discuss the recent Position Class ificati
and Compensation Plana recently completed by the Institute of Government,
After a lengthy disco anion of the entire orooosel the following motion
was introduced by Commissioner Lanier and roc eived a second from Commissioner
Walk ar, it vras unanimously oeased, said motion reads as follows: "BE IT
RESOU!ED, that the following re aulations, from and after this dnte, shall
govern the appoihtment, mess if ication, and pay of all full-time employees
under the df rectior. of the Board of County Commissioner of Oren ge County, except
elected officio ls, department heeds, and em oloyees compensated in whole er in
part from State or Feder¢1 Funds sod un3 er a state-vd de cl as sifica tl on olan;
and thet the section of these regu lot Ions headed "Conditions of Employment"
shall govern all full-time employees under tl:e direction of the Hoard of
County Commis stone rs of Orange County, including appointed administrative
officials and des rtm east heads, but esc l.ud ing elected officials.
BE IT FURTHBR RESOLV ~, thet the heads of the sevo rat Departments of Orange
County shall from time to'time make sugges tl ons for the revision of these
regulations to the Bosrd of County Commissioners, vh ich shall take such action
as it considers necessary.
BE IT FURTHER RESO LV LD, that copies of these re gu]a tions shall be made
available to the heads of the several departments of Orenge County,
PART I. POSITION CLASSIFICATION
~^, A. Puro os e. Zn order to fac il.l tote the rec ruit:ne nt, promotion, end payment
of Orange County employees, ,jobs subst¢ntia lly similer as to kind, difficulty,
~- and responsibility of Work are hereby grouoed together into clnsaes of
positions. Esch class of post tl ons is given ¢ desc riptiv_ title end allocated
to the aporopri ate pay grade.
B. The Position Class if leas ti or. Plan.
Pny Grade Cies ses of Positions
1 Janitor
2 Stenographer Clerk I
Typist Clerk I
3 Stenographer Clerk II
Tax Clerk
Typist Clerk II
4 Acc aunt ing Clerk
Assistant Register of Dseds
Denuty Cleric of F.ecorders Court
Veternns Service Officer
5 Denuty Sheriff
Dog 19¢rd en
b Assistant Clerk of Sune ri nr Court
0. Amendments. The classification pleas shell be amended from time to time
as necessary to reflect the current duties end responsib ilites of ell county
1. New Position. Mn en a new position Ss to be established, the
department head shall indicate Sn wri tine the need for the
new position, the duties and responsib alit es, the swages fed
- minimum qualifications, and the nag grade Sn which he thinks the
nea• post ti on should be included. The eo¢rd of County
COmm1991pP.¢r9 shell determine whether the proposed position
shall be established and the ney grade to which it shall be
allocated if it is to be established.
2, Reclassification. If ¢ member of the Board of County Coimniss loners,
a Depar ment Head, or an emplocee believes an exist in¢ position to
be improperly classified, he may indicate his reds ons for
beleloing the poa ition to be improperly classified to t?:e Board
of County Co~smiss ions rs end ask them to direct an investigation
fi~?b
of the pros ant nlloc¢tion. The Hoard of County Commissioners
shall retain the po~.ver to approve or deny the request.
PA?tT II. CO?.iPLNSATION
A, Purpose, In order `to further the ec oaomical use of County zUnds bq I~
impro vino employee morale and efficiency, s n¢y plan is hereby es tabllshe3
as a aeons of providing equal Pay for equal work. The psy plan shell consist (J
of ¢ minimum salary, a maximwa sa 1¢ry, and an nppronrla to number of intervening
steps. Loch rate of pay should reflect the current rates of pay oT employees
in comparable posl tl ons and also the difterecnes Sn the duties and ros oonsbllit es
of county nositi ons as indicated by the position cl ¢ssifi cation n_lan. The
maximum salary and the intervening steps between the minimum and maximum
pe remit a recognition of vaniati on in emnloyees perf onnanc e.
H. The Pa, Plan, Annual salaries are on the same line as the number of the
nay Arad e. ldont4~ly sale ries are enclosed within narenth es es immediately below
the annual rate, Employees may be started as "trainees" at a salary es far
below the ainLnum rate as step ~2 is above the minimum,
.4' 1,716 ($ 1,900 ~ 1,884 $ 1,968 x':2,052 $ 2,136 $ 2,220
(14.3) (150) (157) (164) (171) (179) (185)
2,150 2,256 2,352 2,1;48 2,544 2,540 2,736
(130) (188) (196) (204) (212) (220) (229)
2,280 2,376 2,472 2,560 2,664 2,960 2,956
(190) (198) (2
06
) (214) (222) (230) (239)
2,520 2,640 22
""
2,m,o 2,680 3.000 3,1zo 3,240
(210) (220) (230) (240) (250) (260) (270)
2,760 2,880 3,000 3,120 3.240 3,360 3.480
(230) (240) (2S0) (260) (270) (2809 (290)
1rUW J, 1GU }, c4v J, JVU J, 4`+u J,Yw h lcu -.
(250) (260) (270)_ __ _...__(23a) __ (290) (300) {310) ~ ~ i
C. Amendments. Each year nri ar to the adop lion of the annual bud ee, the
C ovnty Accountant shall secure info rnation con corn ing the general level of
sale ries and wages paid in nr!vnte Industry Sn Orange County, the salaries
paid compnrable state and municipal emnloyees, eng ch nn ge in the cost of
living in the area during the fiscal year, sad the pen eral financial condition
of Orange County. Based on these findin¢s, the Board of County Commissioners
shall consider the advisab111ty of increases, red ut Sons, or amendments to
the pay plan. 4'7hen an amendment or revision of the psy plan causes an
employee's salary to Pall betcreen salary steps, the employee's salary shall
be irc teased to the step lmmed iat sly sbo ve his prior fate of pay,
D. Ada mist ration of the P¢y Plan.
1. Htarti~ Sale All employees shall be appointed at the minimum
en r¢nca saTsxg ~fo r the position to which thug are appointed unless
they are desi ET~at ed as a ''trainee" or unless the Hoard of County
Comnissi ore rs shall anorovs a higher ant race salary. Any dap srtm ant
he¢d desiring to appoint an app Sic ant at a starting s¢l ary above the
minimum must submit ¢ written e~Q 1an¢ti on enume tall ng tho reasons
whey the applicant should be appointed nt fl Bela r9 ato ve the minimum.
Exc options shall 'only be b rsnted in unusual cases, for example: If
a former county employee who tss demonstrated his compel once in the
same post lion desi ros reeopointn ant; or 1f an sxcan bona Sly well
quelifl ed applicant with unusual training and/or experl en ce applies.
However, under no circumstances may a new employee be appointed more
than two steps above the minimum.
2. Salaray of a Trai neo, Applicants not meeting al.l, of the established
requ3.remen is o2' ¢ post tl on to be fil lad may be appointed with the
approval of the Hoard of County Commis iota rs at a "training"
s¢lary fls much below the minimum salary as step /{2 is above the min lm
salary. Applicants hired as trei Hess shall continue to receive a -
reduced salary until the ¢npointing depnrtm a:t head shall certify ~
that the trainee is qualified to assume the tti 11 resnonsibiliti es
of the position and the appointment at tho minimum salary is approved
by the Board of County Commissioners.
3, Automatic Ss larv Inreaseme nts. Probationary emnloyees hired at the
m n mum entrance sale rp shall ba granted out omntic aslnry irn teases
after the completion of 6 and 12 months of satisfactory sero ice,
Protnti on[L g emnloyees hired at il!e fl rat step above the minimum
entrance salary shall be eligible for sn auto matSc salary inc tease
to step u2 in the pay range at the and of 6 months of satisfactory
r? . , ,', .
~. -,..
- - - ---~
€i°~~
service. Probationary employees started two steps above the minimum
shall not be eligible for any automatic salary increases. Salary
increases beyond the second step above the minimum Sn any salary range
will not be awarded on an automatic basis.
r L;. Earned Halary Increments. Salary increases above the second step
established Por each class of positions shall be granted only in
~- recognition of superior or Smpraved performance. Each department
head shall be responsible for determing which employees are
performing superior service and are to receive earned salary
increments. Beginning with Suly 1, 1955, the Board of County
Commissioners in Sts discretioa may make funds available in any fiscal
year for earned salary increments to employees for step increased
2rom step !r`2 and above in their respective nay scale. Before becoming
effective the earned salary increment must be approved by the Board
of County Commissioners. Ordinarily, salary increments wl ll be
limited to one established pay range step. An emolayee nh use
perfornance is outstanding may be granted more than one se Lary
increment at any one time or may be granted an earned salary increment
twice daring e fiscal year (1) if the department head recommends the
increments and indicates in writing the special clrc ums tepees vrarrent-
ing the increment and (2) if the recomm en data on is approved by the
Board of County Commissions ra.
S. Bs lerv of Promoted or Recla sslfl ed Emnlovee. An employee who Ss
nroao ed to a nosi ion n e h gher pay gra a or an employee who Ls
in a nosi ti on which is recl¢ss ified to a higher oey scale shall
rec slue the minimum salary for the new position. However, if an
employee ~s salary in his nre vi pus position was equal to or above the
minimum for the new pus itl on, the employee shall be advanced to
that step Sn the new range immed intely above his rate of pay prior
to his promotion or reclassification.
I
r,
6. Reinstatement. IIoon the recommendation of the department head
sad wl th the sop ro val of the Board of County Commission:era, employees
who have left the employment of Orange County because of military
s erol ce or to attend s con egeor uni vers Sty may be reinstated in
the nosi ti on they formerly occupied or in a similar pasiti on for
Nnich they ~qualifled at the same salary they we r¢ recei vlnz or et the
minim±w salary they would be receiving if th ay had remained in the
employment of Orange County. Former emn loyoea with a satisfactory
record of service and who were recommended for re es~,n loyme nt at the
t imp of prior resignation say be rehired at the same salary they
v:ere recei vins at the termination of employment; nr at the same pay
level within the range if the range for that classification has
manrnvhile been adJusted.
7. Transfer. The salary oS ¢n employee transferring from one department
of Orange County to a Position of the same nay grade in a different
county departma nt shall remain unchanged et the time of transfer.
B. Demotion and Dismissal. Each department head shall carefully
observe the work en conduct of each employee in his department.
Any employee vrhose conduct has brou 3ht disc red It to Orange County
or vrhose service in his present position ie unsatisfactory shall be
dismissed, demoted, or reduced to e lower salary within the nay
scale by his department head. An emn loyee who is demoted shall. havo
his salary reduced to at least tho maximun+ rate of the lower class
of position to which he is assigned.
PART III. CONDITI ntvS OP E."i?LO1?!ENT
A. Lmplo sea Appointed by Department Head. Each Department He¢d shall
e resnonsin a or rec ru ng en er~ployl.ng such clerical and
technical emplo?ees as authorized by the budget for his department,
LVhen fi111n¢ a vacancy, each department head shall submit to the
Hoard of County Commissioners a recommendation es to tta position
to be filled and Lhe sts rung salary to be paid the new employee,
Sh line with the duties and responsibilities to be pert Armed and
the qualifications and experience of the soplicant, The deci s'_en
of the Hon rd of County Commissic ne re shall de tc rmine the rate of
nay of esch nevr employe a.
1. Prob¢ti one rv Period. Each new county employee hired after
October , 9 , and each emplcyea promoted after Ccteber 1,
195$, aha11 be requl red to serve a 12-month probsticnary period.
Hefora the completion of the probatl wary Period, the an po inting
department head shall indicate in writing to the Chairmen of the
Board of County Cosenissione rs
a. that he has discussed the new employees pro erase
(ACCOmhllshment s, strength, failures, and weaknesses)
with the new employee,
b, wh ett.er the new emolcyee is performing sat Ssfactory
n•ork, and
~~.U
c. whether the probationary employee should be retained
nern¢nently.
PART IV. COPtD1T1'.-1"a OF E.`PLOYI"NT
~, Hours of Work.
E~ployaes of the Sheriff's Department, with the
T Work week,
_
axe eptipn u.t permanent part-time oositiors,, shall work 6 days a weak
'
~
and a minimum of i}8 hours a week. E7sployees of the Department of --
PutlSc 'Ae lfare, Farm Agents' and Home Demonstrat icn Agents' Offices,
shall work 5 days a week and a minimum of !}0 hours a ~.ve ek. Other
County employees whall work 5 1/2 days a week and n minimum of I}0
hours a week,
2. Office Hours. 491th the ezc eption o£ the 9herif f's Department, the
Department of Public :'lelfara, and the Farm and Home Demons traticn
Agents' Offices, all other Orange County employees shall work from
B:$5 A.!f. to 5:00 P. N, on weekdays, and from 8:4.5 A. Lt, to 12:30 P. M.
. The following holidays, and such other days as the Honrd of
3. Holiday s
~
Cou~C ommiss ione rs vay fix, shall be observed ty County Officers:
New Year's Day
Easter Monday
July l}
Labor Day
Thanks gi'ring Day
Christmas (not more than 2 1/2 working days)
1. ?7nnloy oe Ylorking Holiday, When a County employee is required to work
on arty o $FeTl~ays enumerated above, he shall receive equivalent
time off at some later convert±ent time. When a holiday falls on the
assigned day off of an employee roqulred to work a rotating 6-day'
week, the employee shell receive eq ui velent time off at some later
convenient time,
,. Vacation Leave. All employees }vorking in the offices of the Farm and Hose
Demons- tr~on Agents and in the County Department of ?ublic ';le lTare shall
earn three weeks of annual leave ench year. All other employees wo rk Sng
full-time shall be g-anted one week of leave for the first full year of
amp loymant, and two weeks of leave Tor every year thereafter.
1. Cumulati ve, Vacation leave shall be cumulative from year to year; -~
prov3~d ed ~!at not more t'nan two weeks of accumulated vacation leave
may be carried from one fiscal gear to the nett and that no employee
may take more than four rveelts of vacation leave at any one time.
ESrployaes working in the of Tic es o' the Farm and Homa Demonstration
Agents may not sc ciunula to more then six weeks vacation.
2. Records Kapt. It shall be the .responsibility of each Department Head
toto n~i2iat, beginning as of October 1, 1955, accurate leave taco rds
be established and maintained on each indi vlduel full-time employee,
and that such records shell b¢ as tablish od and maintained on each new
amplopee Trom the date oT employment,
3. Anoro vei by Supervisor. Each employee's vacation leave must be approved
y~tTa supervising Department Head, who must indicate to the County
Accountant for payroll purnos ed by the 25th of each month, the amount
of vacation leave each emnloyae has taken during the month. In grant-
ing vacation leave, ench Department Head should strive to schedule the
Vacation Sn order to interfere the least possible with the efTSciant
ope rfl tlon of his dope rtment.
!}. Aolidays and Da
scoff. P.ol id sys or regularly scheduled days oft rvhi ch
~
occur during an emo.l.oyee's vacation leave shall not ba charged age lnst
his vacation leave.
5. Vacation in Excess of Accrued Leave. No employee shall be granted
vacation time in excess of is accrued lea va, exc ant in cases of extreme
emergency and as sonrc ved 'cy his Department Hend, subJect to the
¢ppro val of the Hoard of County Commissioners.
o. Vacation Leave -ue at Separation. Any employee who leaves the service
of Orarga Court y and has earned vacation leave to his credit shall ba -i
paid for such leave at the time of separation; howeverr the last day of ~
cetiva service shall be considered the effective date of separation.
J
D. S!ck Leave.
1. Previous Sick Leave Credit. A11 employees for whom sick leave re cords
eve not been maintained s all be credited, as of October 1, 1955, with
6 days of si ch leave for each previous year of full-time employ:~.e nt,
but in any caso not to ezc aed a total credit, as of October 1, 1955, of
thirty (30) days.
it
2. Sick Leave Records To Ae 1Aainteined. It shall be the resnonsibili ty
o' sac n v! ua epartman ea , on and after October 1, 1955. to
insure that sick leave records shall be established and maintained
on esch lndi vidusl full-time employe a, and that such records shall be
established and maintained on each new employee from the date of
employment. The Department Head must indicate to the County Accountaa
for payroll purposed by the 25th of each month, the amount of sick
leave each emnl oy ee has taken during the month,
3. Ea rnina Sick Leave Credits. Beginning October 1, 1955. employees shat:
be credited, on their individual slat leave records, with one day of
sick leave Tor each month of full-time employment,
4. Sick Leave Ss Cumulative. An employee's unused sick leave shall
accumulate to his credit troy ,veer to year. Th are shall be m
maximum amount of sick leave that an employee m¢y accumulate.
5. Sick Leave Sn Excess of Accrued Leave, When en employee's sick leave,
due to long-term illness, s exhausted, he shall then automatically
ezheust his remaining vacation leave.
6, Definition of Sick Leave, Leave from work with nay may be charged
as sick ea ve if the sbsence is due to sickness, bodily injury,
quarantine, required physical or dental ezaminati ens or treatment,
exposure to contagi pus disease :vh en con tlnued work might jeopardize
the health of others, illness Ln the employee's fsmily which requires
the care of the employee, or the funeral of a member of the employee's
family, All such absences with nay shall be charged against the
sick leave credit of the employee.
7, Rolidnvs and Devs Otf. Employees on sick leave durin¢ holidays or
regular y schedu a days off shall not be charged with sick leave
for such holidays or days off.
8, Pays ician's Certificat o. An employee may be required by his
Denertr•,ent Head to furnish a physic lap's certificate for sick leave
ebs enc es in ezc ass of three consecutive work days.
9. Senarat ed Employees Lose Sick LeaveCredi t. Employees who resign or
retire, or ere dismissed from County employment, shall not be paid
for any accrued sick lases and shell lose all accrued sick leave credit
Civil Leave, A County employee who is called for jury duty or as a witness
'or the Federal or State governments, or a subdivision thereof, shall be entitle
o leave rri th pay far such duty during the required absence. The County employe
ay keep all. fees received for jury duty in addition tc hie regular compensatior
~ut insofar as nos Bible he must prevent his absence from dis rupting the work
f the office in which he is employed.
F. Educeti opal Leave. A snecisl leave of absence et full or part Psy up to
thirty days may be granted by the Boe rd of County Commissioners upon the
recommendation of the Department Head to permit a County employee to take
courses of study vrh ich will better equip the employee to oe rform his duties for
Orange County.
Leave :';l thout pav. A County employee may ge brsnt ed a leave of absence
ithout nay for ur u-~o one year by the Board of County Cosmissioners upon the
ecommendatlon of the Department Head for tease ns of personal or family
line ss, comnlet ing education, or special work vrhich :viii pe nn!t Orange County
o profit by the exnprle nce gained or the ::ork oe rformed.
r urther discussl on wee held and Humorous points were clarified by b?r,
ayman. Then the Chairman called for a vote on the motion as gropes ed by
oumi ss loner Lanl er and there were 3 ayes and 0 nays. The Chairman thereupon
ecla red the motion pass od,
Several errors Sn the original motion as prepared in the "Position
lassificat ion" studyand introduced by Com7ri ssioner Laniarvrere detected,
ens equently, Commissi ~~er Lanier moved the following amendm ants to his first
it ion be made:
1. On the top of page forty four et Part III Strike out the words
"Conditions of Employment" and insert in their place the word 'Appointment".
2. In the middle of page forty four under Part ZV Section A sub-head
l-~ line number three strike out com,vencing vri th the words "Fa rn Agents" and
ontinuing through the ;vo rds "Home Demons tretlon Age its Off is as."
3. On page forty four ,under Pert IV sub-section 2 line 2 strike out
ommencing with the word "end" on line 2 and continuing through the word'
'offices" on line three end adding as lino number 5 of the same paragraph the
ords "on Saturdays".
4. On page forty four under P¢rt IV sub-sec flop 2 line 1 remove the
bit
comma aster the ~wo rd "Department" and substitute in its place the word "and".
5, On nags forty five in paragraph C sub head Vacation Leave line 3
after the words "annual leave each year" remove the period and lnse rt the
words "as requlr ed by State regulation".
These amendments to the on glnal motl on made by Commissioner Lanier -
received a second by Commissior.er t4elke r, The Chairman celled fora vote
upon this motion and there were 3 ayes and 0 Hayes, thereupoe, the Chai rnan
announced the motion had passed.
After a discussion of salaries oS personnel Sn the l4elfare Department
Commissioner Y4alk er moved that the following new salaries be ae t.
Mary Frances Kenton 2760.00
Jean Roberts 2520.00
Shirley Tapo w2280, 00
Sallie 4Rii to X321{0.00
This motion rac slued a second by Commisa Sonor Rag. The Chalrmar.
celled far a vote and there were 3 ayes and 0 Hayes.
There being no further bsss iness that could be discussed tonl ght
Commissioner Ray moved that the meeting be adJourned, said motion received
e second by Commissioner Ray, the Chairman called for a vote and there were
3 ayes and 0 Hayes, thereupon, the meeting was ad,journe d.
R. J, 'rt. Aobbe
Ch¢S.xm¢n
S. M, Gatt is
Acting Clerk
i