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Home My WebLink AboutAgenda - 05-04-2006-5gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 4, 2006 Action Agenda Item No. 5~ SUBJECT: Bud Amendment #14 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1, Budget as Amended Spreadsheet Attachment 2, Year-To-Date Budget Summary Attachment 3. Senior Citizen Health Promotion Program Grant Project Ordinance Attachment 4. 800 MHz Communications Transition Grant Project PUBLIC HEARING: (Y/N) No (INFORMATION CONTACT: Donna Dean Coffey, (919) 245-2151 Ordinance Attachment 5. EMS Grants Inventory PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year2005-06. BACKGROUND: Department on Aging 1. The Community Based Services division within the Department on Aging has received notification of additional State Senior Center General Purpose funds totaling $16,362 for this fiscal year. These funds will be used to purchase aclient/service tracking component of the department's RecTrac software program. The required 25% local match is currently budgeted in the department's fiscal year 2005-06 budget.. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, column #1) The Department on Aging has also received additional Medicaid reimbursement funds of $8,475 related to the Community Alternatives Program, These funds will be used to purchase additional services for Eldercare clients, This budget amendment provides far the receipt of these additional funds for the above stated purpose, (See Attachment 1, column #2) The Department on Aging has received $3,260 in fees collected from participants during this fiscal year in the Wellness Program's "Fit Feet" clinic program. These funds are used to DRAFT 2 reimburse the Health Department for nurses who provide the service and supplies for this program. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 3, Senior Citizen Health Promotion Program Granf Project Ordinance) Emergency Management 4, At their March 2, 2006 meeting, the Board of County Commissioners accepted a regional grant award of $1,014,870 from the United States Department of Justice COPS Office, and committed matching funds totaling $338,290 for the purchase of interoperable communications console equipment for the 9-1-1 Center and for portable 800 MHz radios, Orange County is partnering with the City of Durham on this grant, and the City of Durham will administer the grant on behalf of both Orange and Durham. Along with this grant award, the Board of County Commissioners approved a 2005 Community Oriented Policing Services (COPS) Technology Grant on May 17, 2005 in the amount of $147,996, as well as a 2005 Homeland Security Grant on October 3, 2005 in the amount of $63,000. All three of these grant awards, including Orange County's match, total $1,564,156. Orange County's match of $338,290 will come from the 9-1-1 Emergency Telephone System's Wireline funds, These grant funds will be used to purchase new 9-1-1 consoles, 800 MHz portable radios, related telephone switches, and provide digital recorder upgrades that will be compatible with the 800 MHz partnership system being implemented by the State of North Carolina, This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 4, 800 MHz Communications Transition Grant Project Ordinance, and Attachment 5, EMS Grants Inventory) Planning Department 5. At its April 10, 2006 meeting, the Board of County Commissioners approved a Supplemental Scope of Services not to exceed $4,971 for the Transfer of Development Right (TDR) Feasibility Study with the Louis Berger Group, Inc. This supplement will include two additional TDR Task Force meetings, and modification to the public meeting format to have an advisory board emphasis, Funds were approved for appropriation from the Commissioners Contingency account, With this appropriation, $7,029 remains available in Commissioners Contingency for fiscal year 2005-06. (See Attachment 1, column #5) Non-Departmental -Critical Needs Reserve 6, At its April 18, 2006 meeting, the Board of County approved the release of a one-time County supplemental appropriation in the amount of $13,467 from the Critical Needs Reserve to OPC/LME to facilitate the divestiture and transfer of Severe and Persistent Mental Illness (SPMI) Assertive Community Treatment Team (ACTT) services to Lutheran Family Services. The actual transfer of management responsibility took place on April 1, 2006.. This budget amendment provides for the release of $13,467 from the Critical Needs Reserve for the above stated purpose. With this appropriation, $128,680 remains available in the Critical Needs Reserve for fiscal year 2005-06. (See Attachment 1, column #6) DRAFT Health Department 3 7, The Health Department has received notification from the N.C. Department of Health and Human Services, Division of Public Health of the receipt of $13,175 in Pandemic Influenza Supplemental funds. Orange County was one of 43 local health departments in the State to qualify for these funds due to completing a local pandemic influenza self assessment. These funds will be used to purchase Personal Protective Equipment (PPE), such as gloves, gowns, masks, vests for staff and volunteers to use during an outbreak/mass dispensing or other event. Also, headsets for radio phones and medical bags to carry supplies will be purchased with these funds. This budget amendment provides for the receipt of these funds for the above stated purposes. (see Attachment 1, column #7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments, - ~m a e . " .x. .e .a " s i 3 ® 'c ~~ 9 .~ ~ ~ . ~ e ~ z" s a d ' ~€ " €€ 8~~~~f ~ § a »~ ~ e ~~ ~~5s » » ~ ~$~~a s8 ~ F 8 ~ "Y36 g ~ ~B~BBk ,~ < » » M b6~~~ Lb"b @ e~3 ~ ~ Ly y z p5 ~fi3~ ~n ~ YY p$ $ 4 ` ~~ ~$fi3 ~, gg ~ ~$$ Sn ~ $ ~%Haeg~~S E ~5 gv ~~~s }s ~5 `Eg~~~~ ~ @ € a n~p~~° ~~~8~~ 8 b3 M« H a ~ ~ ~ @@pp S r.$~'e8 °~~~ ~g~~3y; s Q8 >Sdg``~ " " fi~ ~bP B n M~ ~ CY C Y C C g 53 ~$ ~ zt~ yy tm~ePa$ g g9 d~ 9 ~.E la ~ ~ . " " " .. ~y. a_N ~g~ ~ ~ ~ ~ a s w ~ g ~ g gg AA d~~~~8~ # = "aa a ~" a Y a y~ ^c 3 c ~ = ~a ~ ~~ g ~ s e g R a~ • c^ d @ ~ a : ~ ' R ~ ^ $ ~ ~ ~ ' ~ R r .^. ' ~ R R _ d !$~~~ ~ " " . ~ ~~ ~ - Y ~ - x s p ~ ~ & tl ~x 68 ~ 3 ^ "s A ^ n > A i 5 `a R ! e ~ :I N e~ ~( n' 3 $$$ ~y_ ~ F ~ f _ $ i 9 • ° C 3 o f F y Z Q a° t . o d d P' s & m 2 ~~ f ~€ ~ s S in 3 a : `~ ~a ~ o ~ 8 6 € ag ~ x" a 3 W 5 ° a Attach ent 2 Year-To-Date Budget Summary Fiscal Year 2QQ5-Q6 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment #14 (Ma 4, 2006): Grant Funds $135,113 Non Grant Funds $497,167 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,144,769 Total Amended General Fund Budget $151,633,923 Dollar Change in 2005-06 Approved General Fund Bud et $1,777,049 Change in 2005-06 Approved General Fund Budget 1.19% Authorized Full Time Equivalent Positions Original Approved General Fund Fuli Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid-Year 6.500 Total Approved Fuil-Time-Equivalent Positions for Fiscal Year 2005-06 826.486 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,848 ludes: (1) appropriation 19,212 to cover health urance Increase, and i appropriation of 63,435 to SportsPlex terprise Fund, and (3) propriation of $346,773 carry forwards from FY -O5, (4) an additional ry forward of $4,009 Frail Elderly, (5) and cumbrance carry wards as authodzed by annual budget finance ($611,340) ATTACHMENT 3 L./ Senior Citizen Health Promotion Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted, Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program far citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual cooperation agreement between the County and the University of North Catalina at Chapel Hill, as approved by the Board of County Commissioners on .June 30, 1997, Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994-95) $32,539 Grant Funds (1995-96) $37,498 Grant Funds (1996-97) $3.3,779 Grant Funds (1997-98) $52,434 Fees for Service (1997-98) $14,835 Grant Funds (1998-99) $57,645 Fees for Service (1998-99) $12,000 Grant Funds (1999-00) $69,250 Fees for Service (2000-01) $24,000 Grant Funds (2000-01) $49,668 Grant Funds (2001-02) $80,364 Grant Funds (2002-03) $142,588 Fees for Service (2003-04) $48,000 Grant Funds (200.3-04) $56,956 Fees for Service (2004-OS) $50,500 Grant Funds (2004-OS) $74,844 Fees for Service (2005-06) $51,260 Grant Funds (2005-06) $35,.392 Donations (2005-06) $300 Transfer from General Fund (2005-06) $29,500 Total Revenue $9.53,3.52 Section 4. The following amount is appropriated far this project: Human Services -Senior Citizen Healdt Promotion $9.53,3.52 ATTACHMENT 3 i~ Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.Positions authorized through this grant project ordinance include: 1.OFu11 Time Equivalent Senior Public Health Educator This position is authorized through .June 30, 2006. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2006. Adopted this 4th day of May 2006. /~ ATTACHMENT 4 800 MHz Communications Transition Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted., Section 1. The project authorized provides funds to upgrade communications console equipment in the County's 9-1.1 Communications Center, purchase related telephone switches and digital recorder upgrades, and purchase portable radios that will be compatible with the 800 MHz partnership system being implemented by the State of North Carolina, Funds from the U.S. Department of Justice of Community Oriented Policing Services (COPS), the 11.S. Department of Homeland Security (DHS), and the 9-1-1 Emergency Telephone System's Wireline funds finance this project.. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the budget contained herein, Section 3. The following revenue is anticipated to be available to complete this project L:tergovernnrerrtal (2005-06) - Honrel««rl Security Funds $6.3,000 L:tergovernrnental (2005-06) -COPS Tec/urology Funds $147,996 Lrtergoverar«eutal (2005-06) -COPS Interopernble Fronds $1,014,870 Transfer franc 9-1-1 Fund (2005-06) - E911 Wireliue Fru:ds $3.38,290 Total Revenue $1,564,156 Section 4. There is no required County match for this grant. Section 5. The following amount is appropriated for this project: Public Safety - 800 MHz Con:nr«uicatious Transition $1,564,156 Section 6. The finance officer is hereby directed to maintain within the grant project specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations.. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no positions authorized through this grant project ordinance. Section 9. This project ordinance is in effect until August 31, 2008. Adopted this 4th day of May 2006.. z sv ~~ d -. ~~ v +~ U C C V C C d m ~ ~w U s O 9 a x a~ `? 3 m~ c $~ Epp ~4 3 b 5 §y`n~ Bg 5~ a Y~ 25n `Y$$ ~5E 8 °g~ ~~ >s ~~ ~' a~ ~?~ `a s° _g e^ ~~= eRR~ °E8 Lxl ~e$~~e$ € n no~ -.gib ~SoL £8'~^° "~ s~gg~4y ~e~a9°=~ iie @~ll~p5 Y L~h~_ e E E